2013-1188-Minutes for Meeting September 16,2013 Recorded 10/2/2013COUNTY OFFICIAL
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Deschutes County Clerk
Certificate Page
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, SEPTEMBER 16, 2013
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Present were Commissioners Alan Unger, Tammy Baney and Anthony DeBone.
Also present were Tom Anderson, County Administrator; and Erik Kropp, Deputy
County Administrator. No other citizens were present.
Chair Unger opened the meeting at 10:00 a.m.
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
None was offered.
3. Before the Board was Consideration of Chair Signature of Document No.
2013-502, an Intergovernmental Agreement between Deschutes County
and the Oregon Health Authority regarding Medicaid Health Services.
Tom Anderson gave an overview of the item, which involves the acceptance of
federal money through the Oregon Health Authority. Commissioner DeBone
said that evidently the amount is now known.
BANEY: Move Chair signature.
DEBONE: Second.
VOTE: BANEY: Yes.
DEBONE: Yes.
UNGER: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Monday, September 16, 2013
Page 1 of 5
4. Before the Board was Consideration of Chair Signature of Document No.
2013-364, an Intergovernmental Agreement between Deschutes County
and the Oregon Health Authority regarding Behavioral Health Services
(Telecare).
Mr. Anderson stated that this is a renewal that extends the existing agreement.
Commissioner Baney added that the County does not have to be involved and
the State and the contractor can work directly together; however, the County
chooses to be involved to provide oversight.
DEBONE: Move Chair signature.
BANEY: Second.
VOTE: DEBONE: Yes.
BANEY: Yes.
UNGER: Chair votes yes.
5. Before the Board was Consideration of Chair Signature of Document No.
2013-517, an Intergovernmental Agreement between Deschutes County
and the Oregon Youth Development Division.
Mr. Anderson stated that the status of youth development services has been in
flux. Legislation was passed late in the legislative session that set up the ability
of the County to contract with the State to continue a number of ongoing
programs, such as juvenile crime prevention and community school programs.
This agreement obligates the State to provide funding until final decisions
regarding funding and programs are made.
DEBONE: Move Chair signature.
BANEY: Second.
VOTE: DEBONE: Yes.
BANEY: Yes.
UNGER: Chair votes yes.
Before the Board was Consideration of Approval of the Consent Agenda.
Commissioner Baney submitted a small change regarding Chris Doty's comments
at the September 4 work session regarding PILT funding.
Minutes of Board of Commissioners' Business Meeting Monday, September 16, 2013
Page 2 of 5
BANEY: Move approval with the change as noted.
DEBONE: Second.
VOTE: BANEY: Yes.
DEBONE: Yes.
UNGER: Chair votes yes.
Consent Agenda Items
6. Board Signature of Resolution No. 2013-108, Transferring Appropriations
Among Various Funds including Solid Waste and the Jail Project
7. Board Signature of Document No. 2013-489, a Lease Renewal between
Deschutes County and Brookswood. Meadow, LLC regarding Space Provided to
the Sheriff s Office at No Cost
8. Chair Signature of Document No. 2013-334, an Addendum to a Lease to the
State of Oregon regarding Server Space
9. Board Signature of Document No. 2013-509, Accepting a Deed for a Road
Easement
10. Signature of a Letter Appointing Suzanne Butterfield to the Upper Deschutes
Watershed Council, through January 31, 2016
11. Approval of Minutes:
• Business Meeting: September 4, 2013
• Work Session: September 4, 2013
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
12. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District, in the Amount of
$8,079.98.
DEBONE: Move approval, subject to review.
BANEY: Second.
VOTE: DEBONE: Yes.
BANEY: Yes.
UNGER: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Monday, September 16, 2013
Page 3 of 5
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-11
COUNTY SERVICE DISTRICT
13. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-11 County Service District, in the
Amount of $1,739.92.
DEBONE: Move approval, subject to review.
BANEY: Second.
VOTE: DEBONE: Yes.
BANEY: Yes.
UNGER: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
14. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County, in the Amount of $308,751.88.
DEBONE: Move approval, subject to review.
BANEY: Second.
VOTE: DEBONE: Yes.
BANEY: Yes.
UNGER: Chair votes yes.
15. ADDITION TO THE AGENDA
Chair Unger said that he had a discussion with the Transportation Commission
regarding Millican Road. Apparently the portion of the road that was not part
of the improvement project some years ago is not holding up well. It would
cost about $5 million to improve it through a STIP (State Transportation
Improvement Project). The County may need to consider some kind of
intergovernmental agreement with Crook County detailing jurisdictional
cooperation.
Being no further items discussed, the meeting adjourned at 10:20 a.m.
Minutes of Board of Commissioners' Business Meeting Monday, September 16, 2013
Page 4 of 5
DATED this Day of 2013 for the
Deschutes County Board of Commissioner
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Alan Unger, Chair
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Tammy ney, Vic hair
ATTEST: Y foxkt~ DeBone, Commissioner
Recording Secretary
Minutes of Board of Commissioners' Business Meeting Monday, September 16, 2013
Page 5 of 5
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., MONDAY, SEPTEMBER 16, 2013
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Please complete a sign-up
card (provided), and give the card to the Recording Secretary. Use the microphone and
clearly state your name when the Board calls on you to speak.
PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public
hearing will NOT be included in the official record of that hearing.
3. CONSIDERATION of Chair Signature of Document No. 2013-502, an
Intergovernmental Agreement between Deschutes County and the Oregon
Health Authority regarding Medicaid Health Services - Kate Moore, Health
Department
Suggested Action: Move Chair signature of Document No. 2013-502.
4. CONSIDERATION of Chair Signature of Document No. 2013-364, an
Intergovernmental Agreement between Deschutes County and the Oregon
Health Authority regarding Behavioral Health Services (Telecare) - Kate
Moore, Health Department
Suggested Action: Move Chair signature of Document No. 2013-364.
Board of Commissioners' Business Meeting Agenda Monday, September 16, 2013
Page 1 of 7
5. CONSIDERATION of Chair Signature of Document No. 2013-517, an
Intergovernmental Agreement between Deschutes County and the Oregon
Youth Development Division - Sarah Peterson and/or Debi Harr, Health
Department
Suggested Action: Move Chair signature of Document No. 2013-517.
CONSENT AGENDA
6. Board Signature of Resolution No. 2013-108, Transferring Appropriations
Among Various Funds including Solid Waste and the Jail Project
7. Board Signature of Document No. 2013-489, a Lease Renewal between
Deschutes County and Brookswood Meadow, LLC regarding Space Provided to
the Sheriff s Office at No Cost
8. Chair Signature of Document No. 2013-334, an Addendum to a Lease to the
State of Oregon regarding Server Space
9. Board Signature of Document No. 2013-509, Accepting a Deed for a Road
Easement
10. Signature of a Letter Appointing Suzanne Butterfield to the Upper Deschutes
Watershed Council, through January 31, 2016
11. Approval of Minutes:
• Business Meeting: September 4, 2013
• Work Session: September 4, 2013
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
12. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 9-1-1 County Service District
CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-11
COUNTY SERVICE DISTRICT
13. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the Extension/4-H County Service District
Board of Commissioners' Business Meeting Agenda Monday, September 16, 2013
Page 2 of 7
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
14. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County
15. ADDITIONS TO THE AGENDA
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues
relating to ORS 192.660(2) (c), real property negotiations; ORS 192.660(2) (h), litigation; ORS
192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572.)
Monday, September 16
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Tuesday, September 17
10:00 a.m. 9-1-1 Executive Board Meeting -at 9-1-1
Monday, September 23
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, September 25
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Board of Commissioners' Business Meeting Agenda Monday, September 16, 2013
Page 3 of 7
Monday, September 30
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Tuesday, October 1
3:30 p.m. Public Safety Coordinating Council Meeting
Wednesday, October 2
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursdav, October 3
11:30 a.m. Latino Community Association Luncheon - Deschutes Brewery
Mondav. October 7
10:00 a.m. Joint Meeting with the City of Bend Council - Bend City Hall
1:30 p.m. Administrative Work Session - could include executive session(s)
Tuesday, October S
1.0:00 a.m. 9-1-1 Executive Board Meeting -at 9-1-1
Wednesday, October 9
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, October 10
1.2:00 noon MountainStar Family Relief Nursery Luncheon - Riverhouse
Friday, October 11
9:00 a.m. Association of Oregon Counties' District 2 Meeting - County Offices
Board of Commissioners' Business Meeting Agenda Monday, September 16, 2013
Page 4 of 7
Thursdav. October 17
10:00 a.m. Leadership Bend Presentation - County Offices
Mondav. October 21
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, October 23
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, October 28
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesdav. October 30
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, November 4
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Tuesday, November 5
3:30 p.m. Public Safety Coordinating Council Meeting
Wednesdav. November 6
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session could include executive session(s)
Monday, November 11
Most County offices will be closed to observe Veterans' Day
Board of Commissioners' Business Meeting Agenda Monday, September 16, 2013
Page 5 of 7
Wednesday, November 13
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, November 14
7:00 a.m. Regular Meeting with the City of Redmond Council Redmond City Hall.
12:00 a.m. Audit Committee Meeting
Monday, November 18
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, November 25
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, November 28
Most County offices will he closed to observe Thanksgiving.
Fridav, November 29
Most County offices will be closed (unpaid holiday).
Monday, December 2
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, December 4
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Board of Commissioners' Business Meeting Agenda Monday, September 1.6, 2013
Page 6 of 7
Wednesday, December 11
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, December 16
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session could include executive session(s)
Wednesday, December 25
Most County offices will be closed to observe Christmas Day.
Wednesday, January 1, 2014
Most County offices will be closed to observe New Years' Day.
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues
relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS
192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items.
Board of Commissioners' Business Meeting Agenda Monday, September 16, 2013
Page 7 of 7