2013-1208-Minutes for Meeting September 30,2013 Recorded 10/30/2013DESCHUTES COUNTY CLERKO$ ~►I L~~~'~LY
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COMMISSIONERS' JOURNAL 10/30/2013 09,36,48 AM
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Deschutes County Clerk
Certificate Page
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, SEPTEMBER 30, 2013
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Present were Commissioners Alan Unger and Anthony DeBone; Commissioner
Tammy Baney was out of the office Also present were Tom Anderson, County
Administrator; Erik Kropp, Deputy County Administrator; Sarah Peterson; Beth
Raguine, Health Services; Laurie Craghead, County Counsel; and two other
citizens.
Chair Unger opened the meeting at 10:02 a.m.
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
None was offered.
3. Before the Board was Consideration of Board Signature of Document No.
2013-553, an Amendment to the Contract for Subgrant between the
Deschutes County Early Learning Division and Saving Grace.
Sarah Peterson explained that this is an incremental payment from the State for
these services until such time as the final documents and payments are
approved.
DEBONE: Move Board signature.
UNGER: Second.
Minutes of Board of Commissioners' Business Meeting Monday, September 30, 2013
Page 1 of 7
VOTE: DEBONE: Yes.
UNGER: Chair votes yes.
4. Before the Board was Consideration of Board Signature of Document No.
2013-552, an Amendment to the Contract for Subgrant between the
Deschutes County Early Learning Division and the High Desert Education
Service District.
Ms. Peterson said that this is part of the move to the Early Learning Division
program. They prefer to amend the existing contract and will rebalance the
amounts when they receive the final intergovernmental agreement with the
amount awarded.
DEBONE: Move Board signature.
UNGER: Second.
VOTE: DEBONE: Yes.
LINGER: Chair votes yes.
5. Before the Board was Consideration of Board Approval of Deputy County
Administrator's Signature of Document No. 2013.540, a Cooperative
Agreement with the Department of Justice, Office of Violence Against
Women, regarding the Save havens Program Grant Award.
Ms. Peterson stated that this was a very competitive grant process, and they
received funding in part due to an on-site visit by the grantor, who felt the
program here is a model program. Mr. Kropp's signature is desired as he was
the designated signer at the time of the original agreement.
DEBONE: Move signature of the Deputy County Administrator.
UNGER: Chair votes yes.
VOTE: DEBONE: Yes.
UNGER: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Monday, September 30, 2013
Page 2 of 7
6. Before the Board was a Public Hearing and Consideration of Board
Signature of Order No. 2013-042, the Annexation of Property into Rural
Fire Protection District #2 (Moore-Powers).
Chair Unger opened the public hearing.
Tom Anderson said that this date was set for a public hearing on this issue. It is
for a single property, and the hearing is part of the formal process for
annexation. Generally the County supports these for safety reasons.
Tom Fay, Deschutes County Rural Fire Protection District #2 Manager, said the
District reviewed this request. The property is surrounded on three sides by
others that are already included. A question about a bridge was answered so the
property can be safely accessed.
Being no further testimony offered, Chair Unger closed the hearing.
DEBONE: Move Board signature.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Chair votes yes.
Ms. Craghead arrived at the meeting at this time, and said that the record,
posting notice and other documents should be entered into the record.
Chair Unger reopened the hearing to enter the documents. Being no testimony,
he closed the hearing.
DEBONE: Move that the listed documents be acknowledged as included in the
record, and Order 2013-042 be approved.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Monday, September 30, 2013
Page 3 of 7
7. Before the Board was Consideration of Board Signature of Order No.
2013-044, Declaring the Board of Commissioners to be the Board of
Trustees for the La Pine Water District, and Initiating and Finalizing the
Dissolution of the District.
Laurie Craghead said the City took over the responsibility of the Water District,
and annexed the property. The Board of Trustees for that District resigned at
that time, but USDA consent was needed regarding transferring all loans over to
the City.
Per the legal representative of the City, the language for dissolving the District
is in place, and the Board of Commissioners needs to make it official as the
default Board of Trustees and the Board of Commissioners.
Commissioner DeBone said he has been supportive of this since the City began,
but for a variety of reasons it took years to finalize.
DEBONE: Move approval of Order No. 2013-044.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Chair votes yes.
8. Before the Board was Consideration of Board Signature of Order No.
2013-045, Declaring the Board of Commissioners to be the Board of
Trustees for the La Pine Water District, and Initiating and Finalizing the
Dissolution of the District.
Ms. Craghead said this is the same scenario as for the Water District. Mr.
Anderson added that there is an outstanding debt to the County as obligated by
the Sewer District. He wants this debt acknowledged as something the City has
assumed in lieu of the District. This was to expand services into the Newberry
Neighborhood, and is paid off as properties are developed. He has spoken with
the various City Managers about this obligation, and the City gets a statement
each quarter showing the balance.
Attorney Jeremy Green, who worked with Ms. Craghead on the dissolution
documents, said he is not familiar with this specific loan, but that any assets and
obligations in place are being assumed by the City.
Minutes of Board of Commissioners' Business Meeting Monday, September 30, 2013
Page 4 of 7
Commissioner DeBone added that this is his understanding as well, and this
issue has been discussed at City Council meetings.
DEBONE: Move Board signature.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Chair votes yes.
Commissioner DeBone said there were two name changes in one of the minutes,
but otherwise all are acceptable.
Before the Board was Consideration of Approval of the Consent Agenda.
DEBONE: Move approval of the Consent Agenda, with those changes.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Chair votes yes.
Consent Agenda Items
9. Board Signature of Resolution No. 2013-058, Transferring Appropriations in
the Behavioral Health Fund
10. Board Signature of Resolution No. 2013-099, Appropriating a New Grant in the
Behavioral Health Fund
11. Board Signature of Resolution No. 2013-109, Transferring Appropriations in
the Public Health Fund
12. Approval of Minutes:
• Business Meetings: September 16 and 25, 2013
• Work Sessions: September 16 and 25, 2013
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
13. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District, in the Amount of
$2,829.01.
Minutes of Board of Commissioners' Business Meeting Monday, September 30, 2013
Page 5 of 7
DEBONE: Move approval, subject to review.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-H
COUNTY SERVICE DISTRICT
14. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-11 County Service District, in the
Amount of $899.87.
DEBONE: Move approval, subject to review.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
15. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County, in the Amount of $845,822.60.
DEBONE: Move approval, subject to review.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Chair votes yes.
16. ADDITIONS TO THE AGENDA
None were offered.
Being no further items discussed, the meeting adjourned at 10:30 a.m.
Minutes of Board of Commissioners' Business Meeting Monday, September 30, 2013
Page 6 of 7
DATED this ~21jr Day of 2013 for the
Deschutes County Board of Commissioners.
ATTEST:
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Recording Secretary
Alan Unger, Chair
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Tammy ney, Vice Chair
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Anthony DeBone, Commissioner
Minutes of Board of Commissioners' Business Meeting Monday, September 30, 2013
Page 7 of 7
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., MONDAY, SEPTEMBER 30, 2013
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Please complete a sign-up
card (provided), and give the card to the Recording Secretary. Use the microphone and
clearly state your name when the Board calls on you to speak.
PLEASE NOTE: Citizen input regarding matters that are or have been the subject of 'a public
hearing will N07' be included in the official record of that hearing.
3. CONSIDERATION of Board Signature of Document No. 2013-553, an
Amendment to the Contract for Subgrant between the Deschutes County Early
Learning Division and Saving Grace - Sarah Peterson - ELD, and/or Beth
Raguine, Health Department
Suggested Action: Move Board signature of Document No. 2013-553.
4. CONSIDERATION of Board Signature of Document No. 2013-552, an
Amendment to the Contract for Subgrant between the Deschutes County Early
Learning Division and the High Desert Education Service District - Sarah
Peterson - ELD, and/or Beth Raguine, Health Department
Suggested Action: Move Board signature of Document No. 2013-553.
Board of Commissioners' Business Meeting Agenda Monday, September 30, 2013
Page 1 of 7
5. CONSIDERATION of Board Approval of Deputy County Administrator's
Signature of Document No. 2013-540, a Cooperative Agreement with the
Department of Justice, Office of Violence Against Women, regarding the Save
havens Program Grant Award - Sarah Peterson, Health Department - ELD
Suggested Action: Move Board signature of Order No. 2013-045.
6. A PUBLIC HEARING and Consideration of Board Signature of Order No.
2013-042, the Annexation of Property into Rural Fire Protection District #2
(Moore-Powers) - Laurie Craghead, County Counsel
Suggested Actions: Open hearing; take testimony; deliberate; move signature
of Order No. 2013-042.
7. CONSIDERATION of Board Signature of Order No. 2013-044, Declaring
the Board of Commissioners to be the Board of Trustees for the La Pine Water
District, and Initiating and Finalizing the Dissolution of the District - Laurie
Craghead, County Counsel
Suggested Action: Move Board signature of Order No. 2013-044.
8. CONSIDERATION of Board Signature of Order No. 2013-045, Declaring
the Board of Commissioners to be the Board of Trustees for the La Pine Water
District, and Initiating and Finalizing the Dissolution of the District - Laurie
Craghead, County Counsel
Suggested Action: Move Board signature of Order No. 20.13-045.
CONSENT AGENDA
9. Board Signature of Resolution No. 2013-058, Transferring Appropriations in
the Behavioral Health Fund
10. Board Signature of Resolution No. 2013-099, Appropriating a New Grant in
the Behavioral Health Fund
11. Board Signature of Resolution No. 2013-109, Transferring Appropriations in
the Public Health Fund
Board of Commissioners' Business Meeting Agenda Monday, September 30, 2013
Page 2 of 7
12. Approval of Minutes:
• Business Meetings: September 16 and 25, 2013
• Work Sessions: September 16 and 25, 2013
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
13. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 9-1-1 County Service District
CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-11
COUNTY SERVICE DISTRICT
14. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the Extension/4-H County Service District
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
15. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County
16. ADDITIONS TO THE AGENDA
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues
relating to ORS 192.660(2) (e), real property negotiations; ORS 192,660(2) (h), litigation; ORS
192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners ' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572.)
Board of Commissioners' Business Meeting Agenda Monday, September 30, 2013
Page 3 of 7
Wednesday, October 2
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, October 3
11:30 a.m. Latino Community Association Luncheon - Deschutes Brewery
Monday, October 7
10:00 a.m. Joint Meeting with the City of Bend Council - Bend City Hall
1:30 p.m. Administrative Work Session could include executive session(s)
Tuesdav. October 8
10:00 a.m. 9-1-1 Executive Board Meeting - at 9-1-1
Thursday, October 10
12:00 noon MountainStar Family Relief Nursery Luncheon - Riverhouse
Friday, October 11
9:00 a.m. Association of Oregon Counties' District 2 Meeting - County Offices
Thursday October 17
10:00 a.m. Leadership Bend Presentation - County Offices
Monday, October 21
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, October 23
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Board of Commissioners' Business Meeting Agenda Monday, September 30, 2013
Page 4of7
Monday October 28
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, October 30
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Mondav. November 4
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Tuesday, November 5
3:30 p.m. Public Safety Coordinating Council Meeting
Wednesday, November 6
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, November 11
Most County offices will be closed to observe Veterans' Day
Wednesday, November 13
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, November 14
7:00 a.m. Regular Meeting with the City of Redmond Council - Redmond City Hall
12:00 a.m. Audit Committee Meeting
Board of Commissioners' Business Meeting Agenda Monday, September 30, 2013
Page 5 of 7
Monday, November 18
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, November 25
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, November 28
Most County offices will be closed to observe Thanksgiving.
Friday, November 29
fices will be closed (unpaid holiday).
Most County of
Monday, December 2
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, December 4
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, December 11
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monda, December 16
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Board of Commissioners' Business Meeting Agenda Monday, September 30, 2013
Page 6 of 7
Wednesday, December 25
Most County offices will be closed to observe Christmas Day.
Wednesday, January 1, 2014
Most County offices will be closed to observe New Years' Day.
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues
relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS
192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items.
Board of Commissioners' Business Meeting Agenda Monday, September 30, 2013
Page 7 of 7