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2013-1206-Minutes for Meeting October 02,2013 Recorded 10/30/2013DESCHUTES COUNTY OFFICIAL NANCY BLANKENSHIP, COUNTY COMMISSIONERS' JOURNAL 11111111 1111 II 1111111111111 III 13-3204 CLERKDS OJ 201381206 10/30/2013 09;36,21 AM Do not remove this page from original document. Deschutes County Clerk Certificate Page Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, OCTOBER 2, 2013 Present were Commissioners Alan Unger, Tammy Baney and Anthony DeBone. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; and, for part of the meeting, Nick Lelack, Peter Gutowsky and Matt Martin, Community Development; Planning Commissioner Christen Brown; Judith Ure, Administration; Diane Stecher of the District Attorney's Office (Victims' Impact Program); Tom Kuhn, Health Services; and citizens Andy High and William Kuhn. No representatives of the media were in attendance. Chair Unger opened the meeting at 1:33 p.m. 1. Discussion/Update of the CDD Work Plan. • Work Plan Update • Planning Division Work Plan • Draft Scope of Work • Discretionary & Citizen Requested Projects Nick Lelack introduced Matt Martin, a new Planner; and said they have an intern joining them soon as well. They took the Planning Commission on a tour of a variety of properties, and discussed land use, zoning and Code enforcement. Four recommendations were made. (A copy of this information is attached for reference.) They feel they can kick off some of the larger projects soon, and phase in the others as time and staffing allows. Peter Gutowsky added that DEQ has asked. about starting the Goal 11 exception process. A lot of work is required to scope out this undertaking. Other projects may become a priority during this process, but they will advise when this occurs. It is difficult to project the timeline on the Goal I I exception process. Minutes of Board of Commissioners' Work Session Wednesday, October 2, 2013 Page 1 of 10 Some projects are underway and there are enough resources to make these happen. Commissioner Baney asked about projects that have come about due to citizen concerns. Mr. Lelack stated that they understand there are capacity issues. The small destination resort issue is one of them, as is the livestock limitation issue. Mr. Gutowsky said that the small destination resort idea is aspirational and they can get ahead of this issue. There is history and some controversy regarding the livestock problem. Commissioner DeBone sees the livestock issue as a small project. It seems that this could be set on the basis of acreage, number of animals, and so on. Mr. Gutowsky said Measure 56 relates to the use of property, and Measure 49 may involve a takings issue. It is not as simple as it may appear. Some jurisdictions have had these laws on the books for years, but Deschutes County has to deal with new legislation and notification requirements. He suggested they start out with a panel of specialists, consisting of those who deal with livestock on a regular basis, to determine if regulation is the way to go. Chair Unger asked if they could concentrate on the health part, the impact of the waste on the environment. That would not take away the use, but would limit it for health issues. Tom Anderson noted that there is the enforcement part to think about also. Mr. Gutowsky said they need to start off slow and do it right. Chair Unger would like to see the groundwork laid for this. Commissioner Baney stated the list of projects is lengthy, and whether they can handle this much work. Mr. Lelack said they feel they can do it but may have to re- prioritize. Commissioner Baney would like the livestock issue addressed early as it also is in the Newberry Country Plan. Therefore, small destination resorts can be a smaller issue. Mr. Gutowsky stated the non-resource lands plan work will be challenging. People have strong opinions about EFU and agricultural land use. This program will go into the next fiscal year as well and has wide-ranging impacts. They have to decide on minimum lot size, uses and the challenges under this program. Next August begins the 30-month period when the Board can amend the destination resort map, and that may be a good time to address the small destination resort issue. Minutes of Board of Commissioners' Work Session Wednesday, October 2, 2013 Page 2 of 10 Goal II is a big project as well, and will take a lot of time and effort. Commissioner Baney asked if they are learning from other counties. Mr. Lelack said that some are exploring new definitions for farmland and non- resource lands. The County is looking to revise what now exists. Chair Unger said that private land is a small amount of land in the County, and. they need to figure out what is irrigated, what is useful for farming and what is not, and what an appropriate use might be if it was no longer agricultural land. There are about 2,300 properties that are part of 25,000 acres that should be considered. There would be a wide range of criteria to consider. Mr. Gutowsky said many projects in the past few years have been large scale. They are turning the corner and looking more at property-specific issues. This will take a lot more time and resources. Chair Unger asked about capacity issues. Mr. Lelack stated they could work on the non-resources land project now. They need to keep Code in compliance with State law. They feel they can kick off others, such as the Bend Airport master plan, SDC issues and more. Mr. Gutowsky stated that they got some outstanding proposals regard the South County Goal exception. Commissioner Baney wants to be sure there are funds available for the rebate program. Commissioner DeBone agreed this should be available for those who ask about it. Peter Gutowsky will keep the Board informed on various issues. There are some gaps that are not being addressed at the State level. DLCD is overextended and it not prioritizing well. The County is trying to engage other counties on a variety of issues. Mr. Lelack noted that many projects will be accomplished through the dynamics of high tide, low tide. The Department wants to provide the services the Board requests since they are being provided resources to do so. Minutes of Board of Commissioners' Work Session Wednesday, October 2, 2013 Page 3 of 10 2. Quarterly Discretionary Grant Application Review. • Grant Recap • Quarterly Composite List • Quarterly Funding Status Judith Ure went over the handouts with the Board. (Copies are attached for reference.) 3. Discretionary Grant Requests: • American Red Cross -Preparedness Pals Program- $1,000 The Board asked if there is general community awareness for this program. They prefer programs are open for the general public and that support is also given by others entities. • Bend Chamber of Commerce - Leadership Bend Foundation - $1,500 The Board granted one-third each. • Deschutes Water Alliance - Voluntary Annual Dues - $2,000 Chair Unger said this is a request to each supporting entity to provide for staffing and managing the work. There are a lot groups that are similar in nature, doing work on different water issues. This brings together groups who are doing specific projects. The Deschutes Water Alliance consists of counties, tribes, the Bureau of Reclamation and other entities working on a basin plan. They have worked through the legislature for a grant through a water bill, requiring a local cost match. It is a lot of work managing water use into the future, between farming, cities and other interests. There is some conflict between different user entities such as irrigation districts and environmental factions. They have come a long way, but have a lot more to accomplish. Ms. Ure said the Board talked about taking this out of the discretionary program and finding another way to pay it. Chair Unger stated that there is a need for all of these groups to have funds so they can apply for grants and programs. The cities should also participate. Commissioners Baney and DeBone granted $666.66 each; Chair Unger granted $666.68. Minutes of Board of Commissioners' Work Session Wednesday, October 2, 2013 Page 4 of 10 • Hospice of Redmond - 2013 Festival of Trees - $3,000 The Board granted $1,000 each for this time-sensitive fundraiser. Western Cave Conservancy - C. O. Caves Graffiti Removal Project - $2,500 Commissioner Baney asked if Juvenile Community Justice could do some of this. Commissioner DeBone said that as he understands it, Juvenile uses sandblasters and other equipment for graffiti removal that cannot be used in a sensitive local. He added that some places are special, and it helps to make it clean because it will stay that way longer. Chair Unger stated that this is a local spelunker effort but they are working through the nonprofit. Commissioner Baney asked if there is a more comprehensive program for the area, and the other Commissioners agreed they would like to know more. Commissioner DeBone granted $1,000; Commissioners Unger and Baney granted $500 each. Winning Over Anger & Violence Winning Over Youth - $2,500 Ms. Ure explained that this is a community program, seeking support for one full session in one school. Commissioner Baney knows this program has value when used in the jail; it is meant to give skills to help prevent violence. Mr. Anderson asked if this is a school district program. Ms. Ure replied that they provide training and staffing, along with a consultant and. space. Mr. Kropp said that the County's job is not necessarily to educate at the schools. Chair Unger stated that this could help keep kids out of the system. He likes the program but is not sure this is the proper way to support it. Perhaps this should be addressed through Community Justice. Commissioner Baney noted that they need to invest in this when possible. There might be an opportunity for CCO, or ELC preventative dollars, in the future. They want to keep kids out of the system. Chair Unger added that it is being leveraged by others in the area. Commissioners Unger and DeBone granted $833.33 each; Commissioner Baney granted $833.34. Minutes of Board of Commissioners' Work Session Wednesday, October 2, 2013 Page 5 of 10 La Pine Blue Lightning Mat Club - Mat Club Facility - $800 Commissioner DeBone said this very popular club expanded into a donated garage, but has grown out of it. They made a deal with La Pine Park & Recreation, since they need a place for the mats; and this is a lot more public and enhances support. They did not anticipate having this rental expense until the last minute. Park & Recreation is subsidizing some of it. $800 will get them through the season. Commissioner DeBone granted $500; Commissioners Unger and Baney granted $150 each. 4. Approval of Criminal Fine Account Grant Agreement. Diane Stecher said that this involves an automatic grant, which is a bit higher this year than last. It needs to be formally approved for them to move forward. BANEY: Move Chair signature of the document. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. LINGER: Chair votes yes. 5. Other Items. Commissioner Baney said she attended a community meeting in Sisters, and many citizens attended but many expressed frustration at the lack of structure and decisiveness from the State regarding the Cyrus land proposal. It is unclear as to what could be done with the property. Commissioner Baney said that the County needs to be neutral due to future permitting and land use issues, but it does not seem that anyone is taking the lead. Nick Lelack stated that Jon Jennings of the State is nervous about the issue as well, since it lacks clarity. Tom Anderson asked what the reaction might have been if there was a definite concept presented. Mr. Lelack said they could have identified the key issues and concerns, and the smaller work groups could focus on those and try to find common ground. Minutes of Board of Commissioners' Work Session Wednesday, October 2, 2013 Page 6 of 10 Commissioner Baney noted that there was no structure to the meeting and people were allowed to rant and create a lot of disruption. The facilitator did not seem to have control over the meeting. Tom Kuhn joined the meeting at this time to follow up on the Board's request for more information on the air ambulance situation. Mr. Kropp said that in Code, the Ambulance Service Area Advisory Committee can be made up of 12 to 14 people, and representation is spelled out. There has to be an emergency room physician, a County representative, someone from each emergency services group or fire departments, the Deschutes County emergency services manager (position now vacant), a 9-1-1 representative, and a citizen member (now vacant). The Board can appoint others as ex-officio (non-voting) members. To appoint additional public members takes a Code change. Commissioner DeBone would like to see more public involvement. Mr. Kropp noted that Bend Fire Department is not a part of this group. Commissioner Baney said that she is concerned about the cost of service delivery. Transports of any kind are very expensive. With changes in the health delivery system, things are becoming more competitive. They need options but also have to keep the cost down. Transparency is important for the committee, but this is very sensitive and political and needs to be sustainable. Chair Unger asked if this is reflective of a fee schedule that is just made up, or based on the cost of service. It is important to look at the service area and what is critical mass. Perhaps the area is too small for two companies. He asked if the two companies competing helps reduce the cost of service. There has to be a balance between strong service and competition. The patient needs to be served well. Commissioner Baney noted that people had joined one organization, but then another came in and the coverage changed. She wondered if there are reciprocal opportunities like in other places. The Board needs to advocate for the public. Mr. Kuhn said that one question is whether air ambulance fits in with the ASA as it is now. Mr. Kropp stated that it is in local Code but in the past there was no representation of this group. Minutes of Board of Commissioners' Work Session Wednesday, October 2, 2013 Page 7 of 10 Commissioner Baney stated that St. Charles used to operate this and there was some continuity. Now there are two. Mr. Anderson asked if the scope is limited by jurisdiction or service areas. Mr. Kuhn said that there are no issues regarding boundaries, clearly defined in the plan, along with service standards. Mr. Kuhn added that the Bend. Fire Department issue was brought a week after the plan had been approved. A person from. Bend Fire who works with CMT was at all the meetings and was very involved. Bend Fire did not think it was a violation for the City to sign a separate agreement. Chair Unger asked if cities and districts can contract out, and whether the plan allows for them to make a decision on who they can serve and where. Mr. Kuhn replied that Mark Pilliod saw language that could be interpreted more than one way, and there are mutual aid agreements with other counties. Those are with similar non-private operators. That may be a violation of the ordinance as well. Mr. Kropp said that the ASA providers were franchised, and CMT needs to be franchised. Mr. Kuhn stated that they need more specific areas. Almost all franchises have contracts with CMT for non-emergency services, but Bend. wants to use them for emergencies as well. If Bend cannot make it, 9-1-1 will call Redmond Fire and. CMT to see who can respond the quickest. Mr. Kropp said that this seems like extra steps. Commissioner Baney stated. they can bill for it. It needs to be whoever can provide the best service at the best cost. Mr. Kuhn indicated that the smaller franchises are worried that there will be too many agencies, and some will go out of business. Commissioner Baney noted that sometimes this is not bad if it provides service in a different way. Chair Unger said they need districts and boundaries, and a plan to control what happens. They can choose how to manage the sub-contracts. Mr. Anderson noted that Bend and Redmond have different business models. Mr. Kropp added that the committee needs to vet this. Bend wanted to use CMT for six months to see how it went. They need to state what needs to be changed in Code if they want to continue. Minutes of Board of Commissioners' Work Session Wednesday, October 2, 2013 Page 8of10 Commissioner DeBone stated that air ambulance have a large geographic area. They cannot speak for the whole region. Chair Unger said that at issue is why someone has to buy two memberships. They have reciprocity in the valley. Commissioner Baney stated that the ASA committee can see what others have done in this regard. Mr. Kropp added that they can be asked to come to the Board with ideas and options. Commissioner Baney wondered what other concerns the group might have that are not known. Mr. Kuhn speculated that the group will lean more towards not changing the ordinance language to benefit Bend Fire. They may in fact recommend tightening up the language of the plan. Commissioner Baney said they would need justification and show how it can lower costs, while still providing proper service. The stance might be fear- based. They have to meet certain criteria to be allowed to provide services, which cannot be substandard. There has to be more to it than just being worried about it. Mr. Anderson said that they went through the whole discussion on Bend Fire, regarding response time and the fact that people could die if the response time is too long. They have to reconcile the Fire Department and private response times. They need a public member on the committee. Mr. Kuhn asked about having more than one public member. Mr. Kropp said they would have to be ex-officio, with no vote. Chair Unger stated they can ask the person who wrote the e-mail, Jerry Thackery. He is an ex-mayor of Redmond and is very engaged. There are two problems: air transport coverage, and good and affordable customer service. Mr. Kuhn said this issue should have been brought up sooner. Commissioner DeBone noted that they may have thought it was already locked down. Commissioner Baney added that Bend is growing and trying to adjust to population and demographic changes. The Board asked Mr. Kropp to see if Mr. Thackery wants to serve, and perhaps get one other person for an ex-officio position, maybe someone in health care or someone from the perspective of a patient. Minutes of Board of Commissioners' Work Session Wednesday, October 2, 2013 Page 9of10 Mr. Kuhn left the meeting at this point. Mr. Anderson asked if the materials are ready regarding commercials and signage for the lodging tax increase. Commissioner Baney stated that Mike Schiel of the Fair Board raised $7,000 through his group so far. Being no further discussion, the meeting adjourned at 3:45 p.m. DATED this 21 Day of 2013 for the Deschutes County Board of Commissioners. 6Unger, Chair 4 ~2 Tammy bydn"ey, Vic hair ATTEST: 6wv-~' Recording Secretary Anthony DeBone, Commissioner Minutes of Board of Commissioners' Work Session Page 10 of 10 Wednesday, October 2, 2013 Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., WEDNESDAY, OCTOBER 2, 2013 1. Discussion/Update of the CDD Work Plan - Peter Gutowsky, Nick Lelack Work Plan Update • Planning Division Work Plan • Draft Scope of Work Discretionary & Citizen Requested Projects 2. Quarterly Discretionary Grant Application Review - Judith Ure Grant Recap Quarterly Composite List Quarterly Funding Status 3. Discretionary Grant Requests: • American Red Cross - Preparedness Pals Program - $1,000 • Bend Chamber of Commerce - Leadership Bend Foundation - $1,500 Deschutes Water Alliance - Voluntary Annual Dues - $2,000 Hospice of Redmond - 2013 Festival of Trees - $3,000 Western Cave Conservancy - C. O. Caves Graffiti Removal Project - $2,500 Winning Over Anger & Violence - Winning Over Youth - $2,500 • La Pine Blue Lightning Mat Club - Mat Club Facility - $800 4. Approval of Criminal Fine Account Grant Agreement - Diane Stecher, Victims' Assistance 5. Other Items PLEASE NOTE: Al any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (c), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; or ORS 192.660(2) (b), personnel issues. Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions regarding a meeting, please call 388-6572. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. V ~ - 1.+ ~r~rrAA~ I ~ I c`f~ v ' I I N~ ~ ~ N C O v 3 i ~I I 0 it I ~JTes c0 wG n ` ~a DATE: TO: FROM: RE: 1. September 24, 2013 Community Development Department Planning Division Building Safety Division Environmental Sails Division P.O. Box 6005 117 NW Lafayette Avenue Bend, Oregon 97708-6005 (541)388-6575 FAX(541)385-1764 http://www.co.deschutes.or.us/cdd/ Deschutes County Board of Commissioners Nick Lelack, Director Peter Gutowsky, Principal Planner Planning Division Work Plan Update / FY 2013-2014 / Non Resource Lands Project Summary The Community Development Department (CDD) hired a new Associate Long Range Planner on October 1. This position provides additional capacity for the Planning Division. The purpose of this memorandum is twofold: • Provide an update on the Planning Division's Fiscal Year (FY) 2013-14 Work Plan (Attachment 1); and Discuss and receive direction from the Board of County Commissioners (BOCC) for initiating new long range projects. On September 17, the Deschutes County Planning Commission recommended that CDD undertake the following projects in addition to those listed in Table 1 below. Staff has provided estimated timelines to complete these four projects: 1. Non-Resource Lands Program: 18-24 months 2. Small Destination Resort Text Amendment: 9-12 months 3. Legislative and Housekeeping Amendments: 4-6 months 4. Rural Residential Domestic Livestock Limitation Text Amendment: 9-12 months II. Large-Scale Projects Table 1 below summarizes the status of ongoing long range planning projects. There is capacity to initiate one large and two smaller scale projects. CDD does not have the resources to initiate all four of the Planning Commission's recommended projects at the same time while also completing those listed in Table 1. The Non-Resource Lands Program is the only large scale project on the FY 2013/2014 work plan yet to be initiated. A draft scope of work is attached (Attachment 2). As shown in the Carry-over/Citizen Proposed Project Matrix, other alternatives include the South County Master Plan, Deschutes River Woods Community Plan, Deschutes Junction Plan, or Goal 5 Update (Attachment 3). If the BOCC supports the Non-Resource Lands Program, staff recommends initiating the legislative and housekeeping amendments and either the small destination resort or domestic livestock limitation text amendment. Quality Services Performed with Pride Table 1 - Ongoing Long Range Planning Projects Project Status In June, the Planning Division prepared a draft scope of work on behalf of the City of Bend to adopt: 1) the Bend Airport Master Plan into the Deschutes Bend Airport Master County Comprehensive Plan; 2) a zone change to realign airport zoning Plan boundaries; and 3) a text amendment for Deschutes County Code (DCC) 18.76, Airport Development Zone. The Federal Aviation Administration will be issuing its approval of the Master Plan in late fall. An agreed upon scope of work, Intergovernmental Agreement and project kick-off are expected in early 2014. Bend Urban Growth Boundary The Planning Division continues to coordinate with the City of Bend regarding Amendment their Urban Growth Boundary (UGB) Remand Order. The City of Redmond has identified Oregon Department of State Lands (DSL) property, south of the fairgrounds as being a candidate site for a 200+ acre Central Oregon large-lot industrial campus. This fall, DSL will submit an application to Central Large-lot Industrial Oregon Intergovernmental Council (COIC), the regional governance authority. It Lands Project is expected that the COIC Board will formally review the request in February 2014. Fallowing their approval, DSL would initiate a City/County UGB plan amendment in the spring. The Deschutes County Historic Landmarks Commission continues to meet quarterly. Noteworthy projects stemming from a Certified Local Government Certified Local grant include a Reconnaissance Level Survey of local, state, and federal Government Grant landmarks containing tourism and recreational features and photographing 53 - Historic historic landmarks located in the rural county and city of Sisters. Next spring, Resources photographs will be incorporated into an interactive website managed by CDD that enables viewers to learn more about each property's historic and cultural heritage. Goal 11 (Sewer) The Oregon Department of Environmental Quality (DEQ) Groundwater Steering Exception for Committee issued their recommendations to the Planning Commission and Southern Board of County Commissioners in July, including a Goal 11 Exception. DEQ Deschutes County informed CDD on September 23 that the agency is prepared to begin work on the Goal 11 Exception this fall. The Planning Division continues to coordinate with the Sunriver Homeowners Association (SRHOA). SRHOA is eager to move forward with a solution to Harper Bridge Safe conflicts between traffic on Spring River Road and those seeking to launch Access boats or float on the Deschutes River from Harper Bridge. The goal is to have a boat ramp design concept ready to submit for the Oregon Marine Board's 2015 grant cycle. La Pine Transportation The Planning Division continues to coordinate with the City of La Pine regarding System Plan the development of their first Transportation System Plan. Update Newberry Country The Newberry Country Plan was appealed to the Land Use Board of Appeals Plan (LUBA) in June. A LUBA decision is expected later this fall. -2- Table 1 - Ongoing Long Range Planning Projects Project Status As a cooperating agency, CDD continues to participate with the Bureau of Land Management (BLM), who is conducting an environmental analysis and preparing a draft programmatic Environmental Impact Statement (EIS) for federal land use and resource management plan (RMP) amendments to incorporate sage-grouse conservation measures in Central and Eastern Oregon. The target date for publishing a draft EIS and RMP amendment for a Sage Grouse 90-day public review period is Oct. 25. Conservation CDD is also participating with the Governor's Office, Sage Grouse Conservation Partnership. This involves interagency and inter-stakeholder coordination on issues related to sagebrush and sage grouse habitat conservation on non- federal lands. This effort compliments actions being undertaken by BLM on federal lands. The state's goal is to demonstrate that listing the sage grouse as a threatened or endangered species under the federal Endangered Species Act is unnecessary. A particularly large number of statewide work groups are currently in progress Statewide Work involving Deschutes County issues including, but not limited to: appeal fee Groups caps, UGB rulemaking, Aspen Lakes/Metolius Transferable Development Opportunities, and changes to DEQ's on-site program. Traffic Study Code Initiate a text amendment to Deschutes County Code (DCC) 17.16, Amendment Subdivisions, 18.116, Supplemental Provisions, and 18.16.124, Site Plan to develop stand-alone traffic impact analysis requirements. December, Deschutes County submitted an application for a Community-Wide Assessment Grant for both petroleum and hazardous substance brownfields as part of the US Environmental Protection Agency (USEPA) FY2013 Brownfield Grant Competition. In May 2013, USEPA selected Deschutes County to begin negotiations to award a cooperative agreement totaling $400,000.00. Deschutes County submitted a detailed work plan and budget to USEPA on July 3. USEPA issued a cooperative agreement on August 12. The project U.S. EPA Brownfield commences on October 1 and covers a three year period (10/1/13-9/13/16). Community-Wide On August 23, the Community Development Department released a Request Assessment Grant for Proposals (RFP), seeking a qualified consultant firm to assist in implementation. Community-wide hazardous substances grant funds will be used to build a systematic inventory of Brownfield sites, conduct Phase I and Phase II environmental site assessments, perform remediation and redevelopment planning, and conduct community outreach activities. Petroleum grant funds will be used to conduct the same tasks at sites with potential petroleum contamination. The RFP deadline was Friday, September 20 at 5:00 p.m, A review committee is now evaluating the proposals. -3- III. Small Scale Projects Staff anticipates having capacity this fiscal year to undertake the following smaller scale projects shown in Table 2. Incorporating legislative and housekeeping amendments keep the Deschutes County Code in compliance with state law. Table 2 - Emerging Long Range Planning Projects Project Status Legislative amendments include: o SB 462, Land Use approval to establish or modify certain disposal sites for composting. o SB 841, Modifies provisions under which local governments may authorize wineries on land zoned for EFU if certain conditions are met, including agri-tourism and other commercial events. o HB 2393, Allows slaughtering, processing and selling of up to 1,000 poultry as an outright permitted nonfarm use, subject to specific limits in Oregon 2013 areas zoned EFU. Legislative o HB 2441, Authorizes agricultural buildings on land zoned for forest use Session or mixed farm and forest uses. Authorizes forestry-related agricultural Amendments buildings not subject to the state structural specialty code. o HB 2704, Provides requirements for an applicant to establish an associated transmission line in area zoned for exclusive farm use is necessary for public service. o HB 2746, Modifies provisions authorizing alteration, restoration or replacement of a dwelling on a tract of land zoned for exclusive farm use. o HB 3125, Eliminates the prohibition of the creation of a parcel smaller than the minimum lot or parcel size standard, because a dwelling is involved, in order to facilitate a forest practice. Housekeeping amendments include: In-house Housekeeping o Recognizing yurts as a temporary use Text Amendments o Establishing clear and objective criteria for agricultural -exempt buildings o Notifying the Federal Aviation Administration of airport development On August 29, U.S. Fish and Wildlife Service proposed to protect the Oregon spotted frog as a threatened species under the federal ESA. In Deschutes County, their habitat extends along the Upper Deschutes and Little Deschutes rivers, terminating in Bend at the Old Mill. The Service now has up to one year to determine whether the proposed listing and proposed critical habitat should Oregon Spotted become final. The Service opened a 60-day public comment period on August Frog 29 to allow the public to review and comment on the proposal and provide additional information. 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N o ~ c as CL a d1 n O O o ~ m as a N 3 O N C7 C m N > V z Q -Ile U CL H 0-2 f6 7 c N d p Q C E rn m L N N Q C _ N ? ~ co Q) N 3 N 7~+ w ran E w O O L Q ~ C c O O) c3 ' ' C1 ` N o O a a c c U tla "O T N E O N O C C Q a O n O G o aci « w 0 N E E C] Q r N ai 1 17 NW Lafayette Avenue Bend, Oregon Main Line: 541-388-6575 Fax: 541-385-1764 Website: www.deschutes.org/cdd Adopted June 5, 2013 Document Reproduces POOr'iy (Archived) PLANNING OVERVIEW CURRENT PLANNING LONG RANGE PLANNING /ACCOMPLISHMENTS CURRENT PLANNING LONG-RANGE PLANNING The Planning Division is divided into two operational areas: Current Planning and Long Range Planning. The Division consists of eight employees: a Planning Director, two Principal Planners, two Senior Planners, one Senior Transportation Planner, an Associate Planner and an Administrative Secretary. Current Planning is responsible for reviewing land use applications for compliance with Deschutes County Code (DCC) and state law, including zoning, subdivision and development regulations, and facilitating public hearings with hearings officers and the BOCC. Staff are also responsible for signing off on building and septic permits; coordinating with Code Enforcement to respond to complaints and monitor conditions of approval for land use permits; performing road naming duties; and providing assistance at the public counter, over the telephone and via email. Long Range Planning is responsible for planning for the future of Deschutes County, including developing and implementing land use policy with the BOCC, Planning Commission, community and partner organizations. It is in charge of updating the County Comprehensive Plan and zoning regulations, and coordinating with cities and agencies on various planning projects taking place in the region. Staff participate in local, regional and statewide committees, primarily focusing on transportation, natural resources and economic development. ♦ Met with 1,614 customers in 2012, compared to 1,472 in 2011. ♦ Received 403 land use applications in 2012, compared with 412 applications for 2011. Seven applications were reviewed by hearings officers in 2012. ♦ There were four appeals filed with the Land Use Board of Appeals in 2012. This compares with four appeals in 201 1 . ♦ A new Deschutes County-City of La Pine Intergovernmental Agreement (IGA) was adopted that anticipates the transfer of land use permitting responsibilities within La Pine to the City. ♦ Received an $185,000 grant along with the Oregon State Parks and Recreation to design and construct a trail near Tumalo State Park. 20 CDD ANNUAL REPORT AND WORK PLAN 2013 PLANNING, CONTINUED DRAFT WORK PLAN CURRENT PLANNING ♦ Completed the Transportation System Plan Update, which replaces the one originally adopted in 1998. ♦ Participated in two sage grouse conservation programs, one led by the Bureau of Land Management (BLM), the other by the Governor's Office. ♦ Completed the Central Oregon Large Lot Industrial Land Needs Analysis, which now provides a policy framework for the tri-county region to coordinate as a single entity promoting large lot industrial employment sites ♦ Completed a draft of Newberry Country: A Phn for Southern Deschutes County, which received a recommendation of approval from the Planning Commission, and has been submitted to the Board of Commissioners for their formal review. ♦ Adopted amendments to County Code to permit agri-tourism and other commercial events and activities under SB 960. ♦ Continue to improve pre-application conferences to provide the best available information (e.g., applicable standards, fees, processes) to customers at the start of their projects. ♦ Continue cost accounting system for current planning section and analyze data from that system. Information will be used to review fees and to quantify work tasks not directly tied to land use permits. ♦ Continue to issue all administrative decisions for land use actions requiring prior notice within 45 days of determination of complete application and for those that do not require prior notice, within 21 days of determination of complete application. ♦ Initiate a text amendment to prohibit the issuance of land use and building permits if a property has a pending code violation or is in violation with conditions of approval from a prior land use decision. ♦ Assist the City of La Pine in performing current planning services (currently performed by Deschutes County under contract) to implement its Comprehensive Plan and zoning and development regulations. CDD ANNUAL REPORT AND WORK PLAN 2013 21 PLANNING, CONTINUED LONG-RANGE PLANNING COMPREHENSIVE PLAN ♦ Support the DEQ South Deschutes/North Klamath County Groundwater Protection Project with the Environmental Soils Division. ♦ Explore programs (Non-Resource Lands, Secondary Lands, Big Look/HB 2229, and/or Regional Resource Definitions) with Department of Land Conservation and Development (DLCD) staff to determine the best option to review and potentially change farm and forest land designations in Deschutes County. Some programs require state approval to initiate. ♦ Establish tracking and reporting systems, including annual updates to the Planning Commission and Board, on implementing and identifying necessary revisions to the Comprehensive Plan and Action Plan, community plans, and destination resorts. COORDINATION ♦ Local Governments o Coordinate with the City of Bend to plan for urban growth; and to update, adopt, and implement the Bend Airport Master Plan. o Coordinate with the City of La Pine and La Pine Park and Recreation District on the BLM land transfer for the events lands. o Coordinate with the City of Redmond to amend the Comprehensive Plan and zoning map and urban growth boundary expansion for a regional large lot industrial site. o Participate in the City of Redmond's Southwest Area Plan process. o Provide support to the City of Sisters and Sisters Airport owner to expand the Sisters UGB to include the airport property. o Coordinate with the La Pine Park and Recreation District on y- land use and environmental health issues associated with parks facilities at Rosland Campground. ♦ State Government Participate in and monitor annual legislative sessions, committees and work groups regarding BOCC planning priorities. 22 CDD ANNUAL REPORT AND WORK PLAN 2013 PLANNING, CONTINUED ♦ Special Projects o Support Deschutes County's Property and Facilities Department to amend the Bend Area General Plan and zone map to allow for redevelopment of the Demolition Landfill site on Simpson Avenue. o Assist Central Oregon jurisdictions implement the Central Oregon Large Lot Industrial Land Project. o Coordinate with Assessor and Administration Office to complete Portland State University, Population Research Center, 2013 Housing Unit and Population Questionnaire o Assist GIS staff regarding the Local Update of Census Addressing and annual annexation updates in Deschutes County. o Maintain an up-to-date Deschutes County Economic Development Initiatives Report. o Implement, in collaboration with the Deschutes County Property and Facilities Department, a 2013 U.S. Environmental Protection Agency (EPA) Community-Wide Brownfield Assessment Grant to inventory and prioritize sites with known contamination in Bend, Redmond and the rural county. Utilizing a technical committee and meaningful public input, evaluate the inventory to prioritize those sites for environmental assessments, like the Demolition Landfill that are in the best position to get redeveloped or reused for contributing to the tax rolls or other public purposes. ♦ Unincorporated Areas Participate in the process to develop solutions for safe access to the Deschutes River at or near Harper Bridge. HISTORIC PRESERVATION ♦ Administer 2013/2014 Certified Local Government (CLG) grant for historic preservation. Noteworthy projects include a Reconnaissance Level Survey (RLS) of local, state, and federal landmarks containing tourism and recreation features, photographing existing historic landmarks recognized in rural Deschutes County and Sisters, and providing technical support to the Deschutes County Historic Landmarks Commission. CDD ANNUAL REPORT AND WORK PLAN 2013 23 PLANNING, CONTINUED NATURAL RESOURCES ♦ Participate as a cooperating agency with the Bureau of Land Management and the Governor's Office Sage Grouse Conservation Partnership to coordinate federal, state, and local efforts to address the multiple threats to sage-grouse across Central and Eastern Oregon in anticipation of the U.S. Fish and Wildlife Service review of the bird's "Warranted But Precluded" status under the federal Endangered Species Act (ESA). ♦ Monitor and participate in a state-led process to address the effects of the U.S. District Court decisions related to the ESA and floodplain development. 24 CDD ANNUAL REPORT AND WORK PLAN 2013 I V N O a ~-rY p~J w l 14,1 fu J U L O N DC O Oni Work 0 a~ 0 V V) R3 QJ L O 4-- ul CO QJ V7 a1 _r_ J U cn QJ U L O cn 1n _Ile QJ rt" cn fO i C O QJ Z 4-1 o Ln a) by o c C ' a 73 :3 o M O CL a ~ 0 C!`P (v O U U O ~C CCf f0 QJ O 0 co a, O O V) N - O L a~ C E QJ Q c ~ C o w O a~ Ln v CL o a a c D E 0 E ac L E 0 U ~ C 0 Ll 4J U ~ v~ q1 t U ~ N ~ L Q1 L L Y 70 7 0 N O U V) m 4 N Q 41 J v 0 v CF r_ 0 z M a :G v O c W Ln W n s m Q Q cu - a1 u ~ QJ u C 4-J u - u ra m X Z CL CL a 14 0 0 m 0 N O_ N V] C f9 J v u i D N C O Z Y L 0 0 a) a 0 u m ti 0 N a v V) VI a c J 4J u 0 c 0 Z 1 v) V) VI L 4J L V) O U c_C 0 4 a C c Q (1) L O O O+ L m 0 0 41 :03 v) E 4- -0 O 0 U v) m C D m m C y2 u a -0 i>7 v o to C a) a co O 4-- w 0 C Ln cit O t W L 0 cn E L m 0 0 on 0 u C 7 a m +a 4LJ o 0 m L a t Lf) 4-1 -C 4- -0 Ln L-1 4- Ln -0 a o m 0 C: °-0 V v 0 0 0 0 0 L 0 bO a) v) LM ° E~ aj M a o~ o .L - U L c -0 C m Lr) W L LA }1 ut L C .L 3 , o aJ o In u m o bD U ' m > O m L) ~ +1 4- 4- Ln aLI) Z) J 0 O' -C] ° a s 4 t a; _0 W v a lie OJ 4- U C: -0 4-1 m -0 0 w 0) -M o V) o -o ao aJ C L- C cn vi C QJ m C: Q o m cn VI C-0 C i Q U to uh m fO 0 ~ o C V, O m iJ arJ 'O U t -0 W M Q) U C O a 12 Ou _0 "P i+ L 4- 4- 4- C L V1 Z LA C C L m t]A M i~-m QJ C H O 'ZS =5 75 a m 0 m 0 v a u O nn I O In . 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I i n II ~I I Ili N rO ' CI I~ Ui ~ CI i (tl O C Imo' 3 nl T U P IN .OJ c U Q I w ~ m '70 N N C 'i 2: 07 E i O O¢ Q LL O O ~ p C G N y 4 U~ U v¢ ~ c m m m d °o E i a'ol ~ _ 2 E N da o o r 1 ° ' U!- O c O U c mm o ' ~ ~I U r m, E m m cl c1~ ° l ~ c c m%~ ml m c, d d N CD : ~ j 4) J Q O :J Q 7": S -j Deschutes County Board of Commissioners Discretionary Grant Program Application Summary Board Meeting Date: October 2, 2013 Organization: Western Cave Conservancy Organization Description: The Western Cave Conservancy purchases and manages cave preserves and supports conservation and scientific projects throughout the western United States. The Conservancy is governed by a 12-member Board of Directors and has no paid employees. For the proposed project, Western Cave Conservancy is partnering with the Oregon High Desert Grotto, a local caving club dedicated to the conservation, exploration, and scientific study of Central Oregon's caves. If awarded a grant, the funds will be matched by other grants and will be held in a restricted account for sole use on the Central Oregon Graffiti Removal Project. Project Name: Central Oregon Caves Graffiti Removal Project Project Description: The project consists of removing spray paint from lava rock inside the Redmond, East Bend, and China Hat Road caves by sandblasting the surface. The work will be performed by community volunteers and grant funds will be used to purchase an enclosed trailer to store and transport equipment and supplies to the various cave sites. A trial run of the process and equipment has already been conducted at the Redmond Caves with results that were evaluated as successful by an archaeologist with the Prineville office of the Bureau of Land Management (BLM). Project Period: September 9, 2013 - ongoing Amount of Request: $2,500 Previous Grants: None. Approved: Declined: X" ~-C r: a C Gj a4<~i Deschutes CoumuyBoard of Cormnissiotiers M! AAA~ { PO Box 6005, Bend. OR 97701-6005 1 300 W-' Wall Street. Suite 200- Bend. OR Telephone: 541-388-6571 fax: 541-385-320' Website: nu~~ ile~~I1Ld >.ui f DESCHLTES COUNTY DISCRETIONARY GRANT PROGRA 4 APPLICATION Today's Date: 9 -22. -2013 Project Name: 1 rte/, . prn~ Project Beginning Date: -q -2,0/3 Ptoject End Date: en Amount Requested: 02,500 m wtck Date Funds Needed: p/3 YXXX Name of Applicant Organization: Address: City & Zip Code: c5 Tax ID r_lynetfan 5...... ContactName(s) : e Telephone Y/ -b/z7 Fax 9: Email Address: On a separate sheet(s), please briefly answer the folloNving questions: 1. Describe the applicant organization including is purpose, leadership structul-e. and activities. 2. Describe the proposed project or activity. 3. Provide a tirnehne for completing the proposed project or activity, 4- Explain how the proposed project or activity will positi<•ely impact the community- 5. Identify the specific cornmunities or groups that will benefit. 6. Describe how grant Raids will be used and include the source and arnounts ofinatclung funds or in-kind contribution, ifany. Itemize anticipated expenditures*. 7- If the grant Neill support an ongoing activity, explain how it w tU be fi.unrled in the fi.tture. Attach: Proof of the applicant organization's non-profit status. • Applicant maybe coutacted durnrg dierexien• process and asked to provide a complete line item budget. 2 1 3 E I m S t r e c t + S a n t a C r u z, C a l i f o r n i a 9 5 0 6 0 Deschutes County Discretionary Grant Program September 21, 2013 1300 NW Wall Street, Suite 200 Bend, OR 97701 Deschutes County Commissioners, The Western Cave Conservancy and the Oregon High Desert Grotto have partnered on a project to remove the graffiti that mars our local caves. Oregon High Desert Grotto is a local caving club dedicated to the conservation, exploration, and scientific study of caves. As citizens of this county, we have seen the degradation over time of these local treasures. Our caves are part of the cultural landscape of Bend with visitation dating back to the 1800's. Thousands of local families and tourists enjoy the subterranean side of Central Oregon every year. This visitation helps supports our vibrant tourism industry. Removing graffiti from our caves, similar to how we currently maintain our county structures, will also help break the cycle of vandalism. Long applied sociological theories provide evidence that well maintained areas are less vandalized in the future. Oregon High Desert Grotto The Oregon High Desert Grotto, founded in 1989, is the local chapter of the National Speleological Society. We have over 70 current members, mostly in Bend. Our board consists of a three person Executive Committee. Decisions can be made by the committee, but more commonly decisions are by a vote of the general membership, We were honored this year with the US Forest Service Region 6 Group Volunteer Award for our contributions to restoring and studying area caves. We have also been honored with the Department of State Lands 2008 Partnership Award for our work on the Steven's Road Tract Caves north of the County Shops. We led the effort to find the vandals of Hidden Forest Cave, which resulted in 8 felony convictions and $25,000 in restitution to the US Forest Service. Oregon High Desert Grotto has no paid employees. Our mission is primarily conservation, educational, and scientific in nature. We are completely non-profit, and qualify as a non-profit exempt from filing under the federal tax code (Our typical receipts and budget are only a few hundred dollars a year). Typical activities include mapping caves, biological inventories, archaeological/geological inventories, and monitoring caves as volunteers for various federal and state land agencies. We also spend considerable time educating our members, County Search and Rescue personnel, and the public in caving techniques and conservation methods. Western Cave Conservancy MMMEWANWA The Western Cave Conservancy has partnered on the project to assist with managing the finances and obtaining funding. The Conservancy purchases and manages cave preserves, and supports conservation and scientific projects around the western US. The Conservancy has a 12 person Board of Directors. The Conservancy has no paid employees. The Conservancy presently owns the Weller Cave Preserve in CA, and manages Windeler Cave for the U.S, Forest Service. The Conservancy provides assistance to cave owners at no charge to assist with management and conservation issues. The Conservancy is a 501(c)3 non-profit. They will hold all grant funds in a restricted account for use on the Central Oregon Graffiti Removal Project. 100% of the funds will be used in Central Oregon. Central Oregon Graffiti Removal Project The most effective way to remove spray paint from the rough lava rock found in our caves is by sandblasting. We recently conducted a trial run of the equipment purchased so far at the Redmond Caves. Theresa Hotzapple, Archaeologist for the Prineville BLM, commented that most of the areas restored at Redmond Caves rated 10 out of 10. The money from the Deschutes County Grant would be matched with funds from several other grants to purchase additional sandblasting equipment. One of our biggest needs is a small enclosed trailer to securely store and transport the 333 Ibs compressor, gas, tools, supplies, and protective equipment to the entrance areas of the caves. All the manpower will Stage 1: Redmond Caves The initial stage of the project will be completing graffiti removal in the Redmond Caves adjacent to Redmond Airport. The caves are 353', 404', and 600' long. Work started on September 9, 2013. We anticipate completing the Redmond Caves this fall. Stage 1 is fully funded at this time and work has started with a very successful trial run. Stage 2: Caves of East Bend There are caves located on the City of Bend Wastewater Treatment Plant property on McGrath Road and in the Steven's Road Tract north of the County Shops managed by the Department of State Lands Trust which may be started during the winter if bat use is not an issue. We will need additional funds to purchase a small trailer, blast media, and additional air hose to allow this part of the project. be volunteers from the community. Stage 3: China Hat Road Caves We hope to start working on the longer caves off China Hat Road by late spring of 2014. All clean-up efforts will probably take 2-3 years to accomplish and include Wind, Boyd, Bat, Skeleton, Arnold Ice, Hidden Forest, and Charlie the Cave. We will need additional air hose and blast media for this part of the project. At completion of the project, the equipment will be maintained by the Oregon High Desert Grotto for maintenance in local caves and potential use on other caves in the Northwest. This equipment will allow easy graffiti removal from many caves for decades to come. Matching Funding We would ask the County to support the full $2,500 suggested matching grant to the funding we have already secured this year. Our matching sources of funds include several non- profits. We also have special pricing from Grainger in Eugene to purchase materials and supplies at cost, roughly 50% off the retail value. Grants awarded in 2013: $8S0 Brown Education Center (Redmond) Community 101 Grant $1500 Western Region National Speleological Society Conservation Grant $500 Western Cave Conservancy Grant $531.58 Oregon High Desert Grotto Save the Caves! The Central Oregon Caves Graffiti project is a great opportunity. The work is done by volunteers. Special pricing from Grainger has allowed us to buy supplies at nearly half off. I have attached a spreadsheet below of items we have purchased and still need. I've also attached the State press release from our partnership award. I would be delighted to present additional materials in person to the County Commission and $300 Mother Lode Grotto answer any questions. Thank you for considering our project for the Discretionary Grant Program. The County's support is highly appreciated. Please contact me with any questions at 541-241-0127 or Neilma@Deschutes.org. Thank You, Neil Marchington Director of Special Projects, Western Cave Conservancy Oregon High Desert Grotto, Central Oregon Graffiti Removal Committee Director *Conflict of Interest Disclosure* I am a Deputy Sheriff employed by Deschutes County. In matters before the Board of the Western Cave Conservancy where any potential conflict of interest arises, I will abstain from voting. I will be purchasing the equipment, but all funds will be controlled and accounted for by Michael Spiess, Treasurer of the Western Cave Conservancy and oversight will be provided by our elected Board of Directors. Items already purchased In 2013 Description Cost Qty Total Retail Speedaire 8HP portable compressor $1,904.00 1 $1,904.00 50 foot 3/8 air hose $62.15 4 $248.60 50 foot 1/2 air hose $82.00 20 $1,640.00 100' Extension Cord, 12 Ga w/ glow plug) $129.45 5 $647.25 Sand blaster $81.05 2 $162.10 Regulator $22.55 1 $22.55 Pressure gauge $10.22 1 $10.22 Quick Coupler 1/4" $8.64 4 $34.56 Coupler plug 1/4" $1.98 4 $7.92 Coupler plug 3/8" $1.67 20 $33.40 Quick Coupler 3/8" $14.96 20 $299.20 Ballotini Extra Corse Glass Media $57.45 4 $229.80 OTG Goggles $19.74 4 $78.96 Respirators $19.84 6 $119.04 Respirator Cartridges, 2 pack $37.10 6 $222.60 Respirator filters, 12 pack $77.25 2 $154.50 Electric work light $105.30 2 $210.60 Special Pricing by Grainger, Eugene Cash paid under deal $3181.58 Total Retail Value $6.025.30 Equipment and Supply needs Trailer, enclosed ^'$2,000.00 1 $2,000.00 Teflon Tape $6.74 1 $6.74 50 foot 1/2" air hose $82.00 20 $1,640.00 Tarp, Canvas 10'x12' $110.10 6 $660.60 Gasoline $3.70 80 $296.00 Coupler Plug, 1/4 FNPT, 1/4 Body $2.41 6 $14.46 Coupler Plug, 1/4 MNPT $2.34 6 $14.04 Quick Coupler 1/4" $8.64 4 $34.56 Coupler plug 3/8" $1.67 20 $33.40 Compressor Oil, Quart $8.13 4 $32.52 Oil, SAE 30W, non detergent $7.15 4 $28.60 ALC Blasting Hood $77.30 6 $463.80 Replacement lens for hood $6.77 6 $40,62 Ballotini Ground Glass Media $43.25 30 $1,297.50 Respirators $19.84 4 $79.36 Respirator Filters, 12 pack $77.25 4 $309.00 3/8 to 1/4" male adaptor $1.99 2 $3.98 Retail Total $6,955.18 Newsroom Cave Group Receives State Land Board Partnership Award 04/15/2009 For immediate release 09-12 More information: Matt Skeels, Oregon High Desert Grotto - 541-848-1262 (Bend) Julie Curtis, State Lands - 503-986-5298 (Salem) High Desert Grotto recognized for mapping lava tubes on state land Salem - The State Land Board on Tuesday recognized the Oregon High Desert Grotto in an awards ceremony honoring exemplary partnerships that advance the work of the board and promote responsible stewardship of Oregon's natural resources. Gov. Ted Kulongoski, chair of the Land Board, praised the recipients of the 2008 Partnership Award for their "extra effort, vision and dedication to their work." In presenting the award, State Treasurer Ben Westlund, a member of the Land Board, praised the Bend-area caving club for their work in mapping underground lava tubes on the Department of State Lands' Stevens Road property in southeast Bend. "The lava caves that hide under Central Oregon are an important natural resource and a window into the region's volcanic past," he said. "The High Desert Grotto's volunteer effort not only saved thousands of public dollars, but also means we can steer development to areas where there arc no caves." said Westlund. In 2006, the Oregon High Desert Grotto's newsletter informed club members that the Stevens Road Tract was earmarked for eventual development - the property is a real estate asset of the Common School Fund overseen by the Land Board - and that it was in their best interest to help the board and department better manage the underground caves. Oregon High Desert Grotto club members, Matt Skeels, Geoff MacNaughton, Neil Marchington and Jeremy Wendelin led the mapping project in 2007 and 2008, and they continue to advise the Department of State Lands on managing the lava-tube caves on the Stevens Road property. The Oregon High Desert Grotto is an affiliate of the National Speleological Society. The State Land Board consists of Governor Theodore Kulongoski, Secretary of State Kate Brown and State Treasurer Ben Westlund. The Department of State Lands administers diverse natural and fiscal resources. Many of the resources generate revenue for the Common School Fund, such as state-owned rangelands and timberlands, waterway leases, estates for which no will or heirs exist, and unclaimed property. Twice a year, the agency distributes fund investment earnings to support K-12 public schools. The agency also administers Oregon's Removal-Fill Law, which requires people removing or filling certain amounts of material in waters of the state to obtain a permit. INTERNAL REVENUE SERVICE P. O. BOX 2508 CINCINNATI, OH 45201 Date: 'MAR 23 200 WESTERN CAVE CONSERVANCY 213 ELM ST SANTA CRUZ, CA 95060-4314 Dear Applicant: DEPARTMENT OF THE TREASURY Employer Identification Number: 27-0031889 DLN: 17053055733017 Contact Person: THOMAS C KOESTER ID# 31116 Contact Telephone Number: (877) 629-5500 Public Charity Status: 170(b) (1) (A) (vi) Our letter dated FEBRUARY 2003, stated you would be exempt from Federal income tax under section 501(c)(3) of the Internal Revenue Code, and you would be treated as a public charity, rather than as a private foundation, during an advance ruling period. Based on the information you submitted, you are classified as a public charity under the Code section listed in the heading of this letter. Since your exempt status was not under consideration, you continue to be classified as an organization exempt from Federal income tax under section 501(c)(3) of the Code. Publication 557, Tax-Exempt Status for Your Organization, provides detailed information about your rights and responsibilities as an exempt organization. You may request a copy by calling the toll-free number for forms, (800) 829-3676. Information is also available on our Internet Web Site at www.ire.gov. If you have general questions about exempt organizations, please call our toll-free number shown in the heading. Please keep this letter in your permanent records. Sincerely yours, C34:0 Y. Loin G. Lerner Director, Exempt Organizations Rulings and Agreements Letter 1050 (DO/CO) Deschutes County Board of Commissioners Discretionary Grant Program Application Summary Board Meeting Date: October 2, 2013 or TBD Organization: La Pine Blue Lightning Mat Club Organization Description: The La Pine Blue Lightning Mat Club is a youth sports program that practices and competes from November through June of each year and participates in community service projects all year. The Club promotes an appreciation of the sport of wrestling; develops and maintains a wrestling program; encourages positive ideals in members; and facilitates parents and children in working and playing together. Project Name: Mat Club Facility Project Description: In August 2013, the Club unexpectedly lost the use of its existing facility. Grant funds would be used to support eight months of rental fees in a new location, the La Pine Event Center, for practice session to be held during the 2013-14 school year. Project Period: October 2013 - May 2013 Amount of Request: $800 Previous Grants: S 10/4/2010 1jQ90.Q0 501(c)3 application process Approved: Declined: Deschutes County Board of Comm issiouers PO Box 6005, Bend, OR 97701-6005 1300 NAN' Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: ix~wmdeschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: M),61, 013 Project Name: kc, Project Beginning Date: EOCAO~~ f}t3 Project End Date: Amount Requested: wi3oo Date Funds Needed: Name ofApplicant Organization: Address: City & Zip Code: I L-4, 0, 7 7 c~l Tax ID a,6" 13-0 eiy ~6 Contact Name(s): ttSaa 77771 Telephone SL/J- 4/J J -ZJ,3 Fax Emall Address: On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant fiends will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures. 7. If the grant will support an ongoing activity, explain how it will be funded in the filture. Attach: Proof of the applicant organization's non-profit status. E C F ~ V F 0 F D SEP 3 0 2013 BOARD OF COMMISSIONERS' ADMINISTRATION * Applicant may be contacted during the review process and asked to pro-ride a complete line item budget. Deschutes County Discretionary Grant Program Application Submitted on behalf of La Pine Blue Lightning Mat Club 1. The La Pine Blue Lightning Mat Club is a youth sports program that practices and competes from November through June of each year and participates in community service projects year around. The purpose of the LaPine Blue Lightning Mat Club (LBLMC) is to; - develop and promote an appreciation of the sport of Wrestling amongst parents and youth of the La Pine area, and to instill a sense of pride in our programs history and their part in it's future. - develop and maintain a unified and cohesive wrestling program on and off the mat that provides wrestlers with a consistent learning environment from preschool thru their senior year in High School. This includes cooperation and collaboration between club wrestling, Junior High and High School wrestling programs. - develop and encourage in the youth members and their families the ideals of good sportsmanship, honesty, loyalty, courage, respect for others, Community involvement, service and strong character. - stress the concepts of parents and children working and playing together in club activities so that the Club, family, and community will be strengthened in the process. The LBLMC has a nine member volunteer Board of Directors whose members also serve to coach the youth under the direction of a named volunteer head coach. LBLMC has been a certified 501 c3 since 2010 and is an incorporated non profit charity with the state of Oregon 2. The proposed activity that we are requesting funding for is assistance with rental expenses in our new practice facility. As of August of this year we were asked to vacate the premises we previously used for nightly practices. We had simultaneously put in a request to the La Pine Park and Recreation to rent the La Pine Event Center for practices three days per week. Due to the timing of this move and added expense to our annual operations and fund raising efforts, we are seeking assistance to be sure we can lock down this bill and ensure a safe practice facility for the 2013-2014 year. 3. This request would be a one time request for the 2013-2014 wrestling season for $900 to cover our rental fees for 9 months. From that point on we will have more advance time to review our budget and fund raising opportunities to cover this expense. 4. The ability to have a facility is primary in the ability to run any sports program. 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Each year we serve 40 to 50 wrestlers and their family members in the recreational and competitive sport of wrestling. Many of our families are scholarshiped into the program and in return they, and most all other families, participate in several community service events. This is our way of encouraging community involvement and pride while also teaching discipline and ethic through the sport of wresting. The success of the above mentioned mission has lead to the growth of our program, and with such growth comes the need for added space. Due to that need we are asking you to consider the following facility use proposal. Our season would begin in the middle of October and continue through the month of May. The Mat Club would like to use the Event Center Three nights a week Monday, Tuesday and Thursday from 6 to 8:30. We do realize that the facility is a major community hub and therefore understand that a certain amount of flexibility on a regular or intermittent basis may be necessary. We would like to offer a $100 per month rental payment. The mat club has a long term use agreement for 2 full sets of wrestling mats and, as part of this proposal would like to offer Parks and Rec the use of the mats for tumbling classes. We also secured a grant and purchased AV equipment which we will be installing in a portable cabinet that we would also offer for use in Park and Rec programs. Thank you for your time and consideration of our proposal. We look forward to hearing from you soon. Sincerely, La Pine Blue Lightning Mat Club Board Deschutes County Board of Commissioners Discretionary Grant Program Application Summary Board Meeting Date: October 2, 2013 or TBD Organization: Winning Over Anger and Violence Organization Description: Winning Over Anger and Violence (Winning) provides counseling to individuals and groups of youth and adults and is the only organization to offer in-school anger management counseling in Central Oregon. Its mission is to reduce the cycle of violence in the community through teaching new skills for dealing with issues. Winning has been operating in Central Oregon for 27 years and works with youth in schools and court-mandated adults who are unable to afford anger management classes. Winning employs one part-time staff member and trains school counselors, administrators, and interns from OSU's MA in Counseling program to perform services. Project Name: Winning Over Youth Project Description: Grant funds would be used to pay for the professional and administrative costs for one group counseling series in one school in Deschutes County with a goal of securing additional funds to expand the program to one group in each school in Central Oregon that wishes to participate. The counseling groups consist of ten students who meet for two hours each week for up to nine weeks. Sessions take place during the school day and are delivered by professional counselors with co-facilitation by Winning Over Anger and Violence. Project Period: November 2013 - June 2014 Amount of Request: $2,500 Previous Grants: None. Approved: Declined: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.or~ DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: CJ- 2v~ Project Name: W Lnv-)LA'.' Ne 0 Project Beginning Date; Project End Date: u, (1i-e- go 1 Amount Reques Date Funds Needed: R's fot- Name of Applicant Organization: (N MN 1 01•G~~',,. V © N~ Address:, e-,rC 2`L City & Zip Code: f 9 Tag ID ~j OCY24 Contact Name(s): -~N 0 Q Telephone 1S II -U46--- 9 Fax Email Address: On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. 1.0rganization Winning Over Anger and Violence has been providing counseling to individuals and groups of youth and adults in Central Oregon since 1986. We are the only organization that provides in -school counseling in anger management in Central Oregon and have a strong relationship with school counselors and administrators. We train counselors to use the Winning curriculum and have a relationship with OSU MA in Counseling to provide intemship placements to further strengthen our community presence. Winning has multiple requests for returns to the same schools to assist with student with at risk behaviors in subsequent years. Winning employs one part time staff member for 10 hours a week. Winning runs an information line and website to help clients gain access to information. The nonprofit runs from the home of the Executive Director, keeping our overheads very lean. Winning's Executive Director, Karen Hobbs oversees the management of each group. Karen has a background in Prison education, has run a YMCA with transitional living accommodation for teens, and is a qualified teacher in the UK. The groups will be delivered by professional counselors who have undertaken Winning curriculum training, and Karen co facilitates groups. The School staff undertakes the role of recruitment, enabling attendance and provides follow up counseling outside of group time. This partnership ensures students have a strong delivery team supporting the needs of the students. Winning is reaching out to other community special interest groups to ensure that we offer courses in schools at the most effective times possible- for example after a Challenge Day, or after staff training on Bullying Intervention. We have an ongoing dialogue with local groups who support local families in need such as Bethlehem Inn, Family Access Network and Shepherd's House. Family stressors can trigger inappropriate reactions of anger and violence in youths and we need to be responsive to students who may need additional support at this time. We have a simple structure. Counseling is provided by professionals who have been trained in anger management with youths by Winning Over; all other administration to support the program is undertaken by the staff member. 2. Proposed activity Winning Over anger and Violence is a small nonprofit with a big mission; to reduce the cycle of violence in our community through teaching new skills for dealing with issues. We have been working in Central Oregon for 27 years. We work with youth in schools, and support court mandated adults who are unable to afford anger management classes. Anger management skills are a vital part of a students' 'tool kit' for survival in and out of school. Without social and emotional skills students rarely reach their full potential. Winning Over works in partnership with High school counselors and school intervention staff to provide focused anger and violence management group counseling to 'at risk' youth. Students may be self- referred or'encouraged' to attend, but all come on a voluntary basis. The groups meet for up to nine weeks for two hours each session and serve the needs of up to ten students each group. The group takes place during the school day, making it easier for students to attend groups and has ongoing counselor support from Winning Over and school staff during and after groups. Students are given the opportunity to identify their behaviors before, during and after the course and are given check-ins and practical and accumulative skills to practice each week. The groups often continue to provide a mutual support network to members during each session and beyond. Students become more willing to discuss their anger issues with school counselors and to reveal more of their needs and issues during each session. They realize they are not alone. Measurable outcomes are available through school data using information management system reports i.e. episodes of defiance/ bullying/aggression by students . Winning Over collects anecdotal evidence from students as the course progresses. Students are very honest about their interactions with family and friends and will report back on the effectiveness of the skills they have learned. Many of our group members come from families who have a long history of verbal and physical abuse. Some students tell us they 'feel trapped' by their life and are unable to see a way forward. Some have parents with alcohol and substance issues and some students are also experimenting with drugs to find their peace. Anger and violence has a marked impact on a student's ability to interact in school and in their community and we see inappropriate behaviors -from withdrawal and cutting to acting out, that are based in unresolved anger issues. Where a student makes real progress in the group work and learning and practicing new skills we have reports back that'life is so much better now' and'My mom is so impressed she wants to come on one of your coursesl' Learning new skills to recognize anger signs and deal with them is a vital part of helping young people on a healthier path in relationships, school and community involvement. Without intervention some will become involved in criminal activities and self destructive behavior that may adversely affect their adult lives. The desired outcome is a young person with better coping skills and alternative strategies. This will lead to reduced incidents in school and in the community. The nature of the problem in society means that we will see new faces each year in schools with the same issues. These students present as a problem because they need help but do not have insurance or private funds to access counseling. Groups work so well for these students, and school counselors are truly grateful for our input with some of their most troubled students. Coincidentally the cost of Winning Over subsidizing a court mandated adult in counseling is the same cost as supporting a student in a group. The difference is huge though, since one has a lifetime ahead of them and the other has already been processed by the court system and has damaged lives in the process. Winning Over believes in prevention being better than the cure and we are focusing on counseling young people because of this. With the help of the Deschutes County Commissioners Discretionary Fund we will be able to continue our work and expand into more schools. 3.Timeline Winning works with schools to determine the best dates for groups. We work within the academic year, and propose to be completed with this grant award by the end of June 2014. 4. Positive impact on community Teens who exhibit anger and violence issues are at risk of failure in schools. Winning works with teens that have been identified by school counselors and intervention staff using existing school behavior management systems and through personal interviews, and offers them alternative strategies to begin to deal with their issues. The students we work with have complex family structures and are often repeating behaviors demonstrated by siblings and parents, some of whom have convictions for criminal activities that include acts of violence, property destruction and drug use. In each school there are more students in need of Winning's services than we can offer courses to; we are working with those identified as at risk by school counselors and with those who have self identified as needing help. The evidence is compelling: Nearly two-thirds of American teenagers admit to having "anger attacks" that involve destroying property, threatening violence or engaging in violence. One in 12 has intermittent explosive disorder, characterized by chronic, uncontrollable fits of rage. 'It's an enormous problem that mental health professionals have not taken seriously, " Ronald Kessler, psychiatric epidemiologist at Harvard Medical School in Boston. Source: Archives of General Psychiatry July 2012 Youth violence results in considerable physical, emotional, social, and economic consequences. Although rates of youth homicide have declined substantially during recent years, much work remains in reducing this public health burden. Homicide is the second leading cause of death among youth aged 10-24 years in the United States. Violence is also a major cause of nonfatal injuries among youth. In 2009, a total of 650,843 young people aged 10-24 years were treated in emergency departments for nonfatal injuries sustained from assaults. No state is immune to the devastating impact of youth violence. Source: CDC 411512011 S.Specific Communities that will benefit The school community will directly benefit from the anger management provision offered by Winning Over counselors to their pupils in need. Bend LaPine schools have agreements under the Oregon Safe Schools Act that could be met by the provision of these classes for difficult students. Not all bullies are violent, and not all violent and angry pupils are bullies, however there is some degree of correlation between perceived safety, atmosphere and the behaviors of these two groups of pupils. Addressing their needs has an impact on many levels in schools. Winning often gets invited in to schools where Challenge Days have been planned since the needs that arise from these days often are met through focused group work on anger. Many of the clients we serve are great kids who are being hampered by their own self worth issues and by their lack of skills to deal with this complex subject. Winning believes in prevention being better than the cure. 6. Funding Grant funds will be used to pay for the professional and administrative costs for one group counseling series in one school in Deschutes County. Each group costs $2,500 to run, (with the majority costs being professional fees.) Monies given would pay for • Professional fees - $1800 • Program support pre/during/post groups$650 • Materials for course -$50 We are currently being visited and reviewed by Cow Creek Umpqua Foundation, and have pending applications with the Meyer Memorial Trust and the Juan Young Trust. Our goal is to have a group run in each school in Central Oregon that expresses an interest. We continue to identify seek funding from other Foundations have recently entered a new phase for Winning Over, since we are now directly seeking local financial support to enable us to continue to work with our client group. This has been met with a favorable response and 'New Day Realty' and `Mix it Up' recently hosted events at which they helped us raise funds. These were very encouraging evenings for Winning Over! Many adults shared that they had been victims of a troubled youth or had their own issues with anger and wished there were more help available when they were young. Mustainability Winning Over had been an all volunteer effort for 26 years, relying solely on the generosity of Foundations and individuals. We have been a 'best kept secret' in Central Oregon because the clients we serve do not usually speak about the help they needed, instead preferring to quietly resume a more normal life after they have acquired their new skill sets. This meant that attracting local funding had been complex. Recently the appointment of the Executive Director has meant that Winning can now seek to grow a local supporters' network of interested businesses and donors. We have begun to be asked to talk to business groups and clubs locally. We are at the beginning of this journey and understand the strength that having this base will give to our organization and to our future fundraising efforts. Local support is vital; we would be so honored to be able to say that the Deschutes County Commissioners were able to support the work we do on behalf of the community through their Discretionary Fund ; we know this would bring added value to our fundraising and 'friend raising' efforts and would reinvigorate our hard working Board members ! iuy M rRclDnterairtmat of nnl Reven2-rual Revenue ue TrcServeeice P.O. Box 2508 In reply refer to: 0248367572 Cincinnati OH 45201 Mar. 22, 2013 LTR 4168C E0 93-0924765 000000 00 00017213 BODC: TE WINNING OVER ANGER AND VIOLENCE INC ANDREW SCHOB PO BOX 6022 NO O BEND OR 97708-6022 011045 Employer Identification Numbers 93-0924765 Person to Contact: Ms. Mueller Toll Free Telephone:Number: 1-877-829-5500 Dear Taxpayer: This is in response to your Mar. 13, 2013, request for information regarding your tax-exempt status. Our records indicate that you were recognized as exempt under section 501(c)(3) of the Internal Revenue Code in a determination letter issued in January 1997. Our records also indicate that you are not a private foundation within the meaning of section 509(x) of the Code because you are described in section(s) 509(a)(1) and 170(b)(1)(A)(vi). Donors may deduct contributions to you as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to you or for your use are deductible for Federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. Please refer to our website www.irs.gov/eo for information regarding filing requirements. Specifically, section 6033(4) of the Code provides that failure to file an annual information return for three consecutive years results in revocation of tax-exempt status as of the filing due date, of, the third return for organizations required; to file. We will publish a list of organizations whose tax-exempt status was revoked under section 6033(j) of the Code on our website beginning in early 2011. Uw 0 December 2012 2855 N.W. Clearwater Drive • Bend, Oregon 97701 - Fax (541) 355-3210 Rayne Cedergreen Karen Luke Debbi Mason Laney Rexius Jan Sullivan Counselor Counselor Counselor Counselor Counseling secron r% 0411753-1707 !`41135c4206 15411 55.4205 (541)755.4201 To whom it may concern, The counseling Department at Summit High school has been Working in partnership with.Winning over Anger:and Viglen,,e fs r a nt:rn e~ of jr-acs'.' In this time we have been able to match students who have personal struggles with anger and violence to effective and responsive group counseling during school sessions, provided by professional and experienced counselors from Winning. Winning staff are extremely flexible and rotate group times to minimize the disruption for teachers and group students, but the reality is that for these students their issues are already impacting their emotional and social health and their studies are suffering. Winning has been able to provide groups for up to 10 students over an eight to nine week time span. The students are taught ways to recognize their issues and triggers - which may be exhibited as clearly as erupting in temper through silent depression or self harming- and then given opportunities to learn new ways of dealing with anger. Skills are built up and practiced over the course and as this progresses, students become more confident of their abilities to cope. We have seen dramatic change in some, and a slower but discernible growth in others. For some this is the start of their journey dealing with complex anger and v.foll°tice issues; Winning has always been receptive when they ask if they can return to another course later in their time in school to be 'sure they get it'. A commitment to changd It a majpr factor in finding success and some of,the students who come to group krrew this may be a 'last chance' for them; others. are self motivated aFld ac Z r-' nt fir, rr~ 1 rhgir I~~;eS g i!? c??i[ins ^vin Some of our students hive'parents: who receive adult counseling, and the combination of both approaches to a family issue has been dramatic. I am endorsing Winning's work and have no* hesitation in recommending them to you. Our partnership with them.has resulted in measurable change for students who are in the highest risk groups of failing at school - Winning makes a difference in the life of Summit and in the lives of the students they work with directly. sincerely, summit counseling department Hmmaw Taw mgm @@m@@& 2755 NE 27TH STREET ,~r BEND, OR 97701-6469 541.383.6360 * FAX 541.383.6469 www. bend. k 12. or. us/ mvhs Kathryn Legace Sean Corrigan Dave Holmberg Dave Hood Aaron Schrader Principal Assistant Principal Assistant Principal Athletics Activities 541.383.6365 541.383.6078 541.322-5425 541.383.6467 541.383.6369 To Whom It May Concern: I am happy to be able to write a letter of support for Winning Over Anger and Violence. At Mountain View High School, in Bend we have worked with Winning for five years now and during that time have seen students benefit from the group counseling they received. This personal growth and change has helped individual students and impacted those around them in a positive way. Attending a Winning Course is a voluntary act, but some students are recommend to go based on previous discipline incidents while others are recommended by staff at Mountain View High School. Winning groups meet once a week and consist of up to ten students, for eight to nine weeks course length. They recognize the need to accommodate the teaching staff and are flexible with the tittles they run courses during the day. The students are aware of their responsibility to communicate with the teachers about being absent and are required to make-up the work that they have missed. Students come from diverse families and their personal growth has prompted parents to seek help for their own issues too. Winning is making a difference in the lives of students who are struggling to gain emotional and social skills they need to ensure they are able to achieve academically in school. Students are able to practice alternative behaviors in a safe and supportive environment; they report back that this has made a huge difference in many aspects of their lives. The skills that they learn in group are transferable skill that students can use in their every day life to help conduct healthy communication skills. The counseling department here at Mountain View High School has a high regard for Winning and supports the opportunity to outreach to additional schools. There is an ongoing need to support our students and the more outside resources are utilized the better off our schools and students are. Please let me know if you have additional questions or concerns regarding The Winning Over Anger and Violence program. Thank you, Shanna Hancock School Counselor 541-322-4604 , , Mum &F'Tma 0 ;r ' it M ..1 r~ .may 1~ J r r i a 1 Document Reproduces Poorly (Archived) '3 T 40 A~ g F Deschutes County Board of Commissioners Discretionary Grant Program Application Summary Board Meeting Date: October 2, 2013 Organization: American Red Cross - Oregon Mountain River Chapter Organization Description: The Oregon Mountain River Chapter of the American Red Cross provides disaster relief, support for military families, and preparedness training. Beneficiaries of these services include local and regional individuals, veterans, families, churches, community groups, and other agencies. Organization volunteers also respond to national disasters when needed. Project Name: Preparedness Pals Project Description: Preparedness Pals is a program that provides disaster preparedness training for youth and includes interactive presentations conducted by Red Cross staff using the Red Cross Cool Cat, Disaster Dog, and Ready Rabbit as Preparedness Pals. Topics covered in the training include fire safety, earthquake safety, and winter storm safety. Participants also receive colorful booklets and follow-up activities that reinforce the lessons, engage family members, and provide feedback to the Red Cross regarding effectiveness of the presentations. Project Period: September 15, 2013 - June 15, 2014 (current school year) Amount,of Request: $1,000 Previous Grants: 3/25/2012 $ 1,000,.00 2012 Sisters Preparedness Fair Approved: Declined: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6003 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deachutes.or DESCHUTES COUNTY VIDEO LOTTERY FUND DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: ~15 Project Name: 3c.cfi, Project Beginning Date: - s - Project End Date: - Amount Requested: b 1 c~,Q Date Funds Needed: 17 0 t7 Name of. Address: City & Zip Code: e- n q-1--l O ~ Tax M 5 C ~G ~~OS Contact Name(s): U~ S GL Telephone ALA Fax Email Address: 1-15G coo 1P >G c On a separate sheet(s), please briefly answer the following questions: tl~ 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget, American I Red Cross 7,/ 815 SW Bond St., Suite 110 Bend, OR 97702 1-800-RED-CROSS DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Page i 1. The Oregon Mountain River Chapter of The American Red Cross provides: Disaster Relief -house fires, wildfire, flood, winter storms, and other disasters or emergencies that affect families in our community o We provide shelter, food, clothing, mental health services, hope, support, and recovery assistance o We train volunteers and position supplies throughout our region in preparation for a disaster o Our local volunteers also respond to national disasters when needed Supporting military families o Emergency communication services for local families with a family member who is deployed o Resources and assistance to local military families o Resources and assistance to local military veterans Preparedness training /Community resiliency o We provide free disaster preparedness training to schools, families, churches, agencies, and community groups o We provide business specific disaster preparedness training to local businesses and organizations 2. Project: PREPAREDNESS PALS - preparedness training for children • Red Cross age appropriate.disaster preparedness training for youth. The presentation is done by Red Cross staff using the Red Cross Cool Cat, Disaster Dog, and Ready Rabbit as our Preparedness Pals. This presentation is interactive and engaging • Training covers fire safety, earthquake safety, and winter storm safety • Training is done in an environment that is safe and familiar to the children • Colorful booklets are provided for each participant to take home. Materials include follow up activities that reinforce the lessons learned in class, help engage the family, and give the Red Cross feedback on the effectiveness of the presentations 3. Timeline: 0 The program will be available through the 2013/2014 school year DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Page 2 4. Positive Impact: • It is important that children know how to respond when there is a disaster, and what it means to be prepared. Often children are able to teach their parents and families about what they learned. Engaging youth with the message of preparedness helps to build good habits, and encourages preparedness as a part of our culture. 5. Community groups reached • This program will reach diverse groups of youth. This includes children from low income families who are especially vulnerable to the lasting effects of a disaster. Preparedness training and awareness allows them the ability to be proactive as well as educated on escape routes, and safe spots • This program will be made available to Deschutes County elementary schools, Head Start programs, Scout programs, and other youth focused programs that would like the training 6. Grant funds Funds will be used specifically for program materials. These materials are colorful, comprehensive, and designed to engage the child during and after the presentation. Each participant will have materials to take home that will include preparedness activities for the whole family Our staff and volunteers have been trained and are ready to present the Preparedness Pals program. We are looking for funding to cover the cost of the booklets and materials that will be given to participants 7. Project future • This program is being used with great success around the state. If well received here in Deschutes County, we will continue the program next year, and will seek funding and/or sponsors for materials to continue Thank youfor considering our proposal. Forfurther igformation, please contact me anytime. Lisa Stroup I Executive Director American Red Cross Oregon Mountain River Chapter 815 SW Bond St., Suite no Bend, OR. 97702 (541) 749-4196 (p) 1 (541) 3o6-1238 (c) 1 (541) 330-1080 (f) Lisa.Stroup@redeross.org I www.redcross.org/bend Internal Revenue Service Date: July 20, 2006 AMERICAN NATIONAL RED CROSS 2025 E ST NW WASHINGTON DC 20006-5009 Dear Sir or Madam: Department of the Treasury P. O. Box 2508 Cincinnati, OH 45201 Person to Contact: Ms. Dalton 31-07967 Customer Service Specialist Toll Free Telephone Number- 877-829-5500 Federal Identification Number: 53-0196605 This is in response to your request of July 20, 2006, regarding your organization's tax-exempt status, Our records indicate that the American National Red Cross is exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code of 1986 and is classified as a publicly supported organization, and not a private foundation, because it is described in sections 509(a)(1) and 170(b)(1)(a)(vi) of the Code. Donors may deduct contributions to it as provided in section 170 of the Code. This organization was recognized as exempt in December 1938: Even though the American National Red Cross was issued an individual ruling, this ruling covers its chapters, branches, and auxiliaries. If you have any questions, please call us at the telephone number shown in the heading of this letter. Sincerely, A%.271-A#) Janna K. 51kufca, Director, TE/GE Customer Account Services Deschutes County Board of Commissioners Discretionary Grant Program Application Summary Board Meeting Date: October 2, 2013 Organization: Bend Chamber of Commerce - Leadership Bend Foundation Organization Description: The Bend Chamber of Commerce works to preserve and advance the quality of life in Bend by advocating for a healthy, responsible, and diverse business environment and by providing resources that help businesses succeed. The Chamber represents over 1,300 businesses with more than 23,000 employees. Services include providing a business voice to government, providing networking opportunities, and promoting the community. Project Name: Leadership Bend Class of 2014 Project Description: Leadership Bend is designed to identify, educate, train, and connect willing and committed citizens for key leadership roles in the community. The nine-month program consists of monthly full-day sessions in topics that range from getting to know local leaders and officials to regional characteristics and issues such as the economy, education, resources, governance, health care, arts, tourism, community justice, and history. This year, Leadership Bend is partnering with the City Club of Central Oregon luncheon forums to expose participants to matters of local interest. Project Period: September 2013 - June 2014 Amount of Request: $1,500 Previous Grants: 4/12/2001 $ 2,835.00 7/9/2002 $ 5,000.00 Leadership Bend 8/16/2005 $ 1,650.00 Leadership Bend 8/8/2006 $ 1,500.00 Leadership Bend 8/2112006 $ 426.00 Transportation Conference 7/30/2007 $ -2,000.00 Leadership Bend 1/512009 $ 2,000.00 Leadership Bend 6121/2010 $ 1,400.00 Leadership Bend Approved: Declined: Ise A Deschutes County Board of Comrnissianers L] PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bond, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www,dcschutes.org DESCHUTES COUNTY VIDEO LOTTERY FUND DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: Project Name: 4 !412~ Project Beginning Date: . _ l7 ( Project End Date: ~f c IL-4 Amount Requested: -~tl j v Date Funds Needed: Name of Applicant Address: -7 10 40411 .((f 76 City & Zip Code: 42 7 6 Tax ID Contact Name(s):'//~ Telephone Fax 17gw 3,5~a - V -7 2_f Email Address: ~GtlY'll / 5Jtan't aeh , tt 2_. On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the, proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind,contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a completo line item budget, LU LEADERSHIP BEND Leadership Bend Class of 2014 - Grant Application 1. Describe the applicant organization, including its purpose, leadership structure, and activities. Leadership Bend (LB) is offered by the Bend Chamber as a program designed to identify, educate, train and connect willing and committed citizens to key leadership roles in our community. After the nine-month program is completed, Leadership Bend graduates become community trustees. Activities in the monthly full-day sessions (Sept.- May) range from getting to know local leaders and officials, to learning the composition and issues/opportunities of our region on many levels (i.e., economy, education, resources, government, health care, arts, tourism, community justice, history, non-profits, etc.) and more. This year, LB has expanded to partner with the City Club of Central Oregon luncheon forums in order to expose our acknowledged and aspiring leaders to a broad cross section of matters of local interest. This partnership provides LB class participants an opportunity to learn from and connect with civic-minded leaders on a more long-term and informal basis. Plus, forum content will drive class dialogue to new heights and increased discovery as to why leadership and the need for It is so valuable to this region. Additionally, LB will participate in a portion of the Bend Venture Conference in October of this year which will provide an "eye-opening" experiende about our entrepreneurial landscape, as well. 2. Describe the proposed project or activity. During the full-day sessions, participants work together with local leaders to expand awareness and understanding of unique issues and challenges facing our community and region. The graduating class project(s) can range from fundraising for chosen non-profits to providing resources of varying forms that would benefit others, whether that be directly for citizens, the economy, or the community as a whole. 3. Provide a timeline for completing the proposed project or activity. The class will meet every third Thursday of each month for full-day sessions from September 2013 through May 2014 with the exception of any additional credits or requirements that would be during alternate days/times throughout the nine months. Orientation will be September 16, 2013 and graduation ceremonies will be held after the final session is completed, generally the end of May or early June of 2014, Final project(s) will have been completed by graduation. 4. Explain how the proposed project or activity will impact the community's economic health. As indicated earlier, the intended outcome is to bring together and educate community minded individuals who are ready to assume leadership roles, thus allowing them to become a part of local solutions, as well as engaged throughout the region. The program is designed to ensure the continuing economic vitality of our community by identifying, educating and inspiring emerging leaders to get involved, pay attention, be informed, make-decisions, share information and in general become a part of the fabric of this region so that whatever he or she does, no matter how big or small, it makes a difference. Leadership Bend - A Program of the Bend Chamber "Developing Tomorrow's Community Leaders" Leadership Bend, Go Bend Chamber • 777 NW Wall St, Ste 200 • Bend, Oregon 97701 541.382.3221 (office) • 541.385.9829 (fax) Website: www.ben m r. • Email: jamie@bendchamber.org (Leadership Bend application continued...) 5. Identify the specific communities or groups that will benefit. Leadership Bend is open to any citizen residing in Deschutes County, including non-chamber members, and provides broad-based perspectives to familiarize participants with the Central Oregon community as a whole including its needs, opportunities, and resources. Thus, the benefactors are the participants, our regional organizations and governments, each surrounding municipality, and our local leaders, who will appreciate the additionally informed and engaged citizens. Also worthy of note, some LB graduates take an interest in the County College as a result of the LB programming and go on participate, as witnessed specifically by a handful of the Class of 2013 graduates. 6. Itemize anticipated expenditures. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. A portion of the funds would go to financially assist participants who are in need of scholarship funding. Already, we have had a few requests for this additional assistance from candidates who are highly qualified for the program. Also, should the program be granted funding, Deschutes County and the Deschutes County Discretionary Grant Program will be acknowledged as a "Session Sponsor" with subsequent recognition on the session collaterals. This would be in addition to the required "Acknowledgement of Funding" as outlined in the Funding Guidelines. The matching funds will come through other day-session sponsors and the program will continue to be supported annually through a range of funding varying from key sponsorships, tuition, in-kind contributions and of course, pertinent grants. Thank you for your consideration of this grant application. Leadership Bend - A Program of the Bend Chamber "Developing Tomorrow's Community Leaders" Leadership Bend, do Bend Chamber • 777 NW Wall St, Ste 200 • Bend, Oregon 97701 541.382.3221 (office) • 541.385.9929 (fax) Website: Wo.bendchember.or4 • Email: Jam le@bendchamber.org n. TERNAL REVENUE,.SERVICE `"'TRICT DIRECTOR b. BOX 2508 2INCINNATI, OH 45201 Date:, P40V ? 5 M7 LEADERSHIP BEND FOUNDATION ATTN:BEND CHAMBER OF COMMERCE 63085 N. HIGHWAY 97 BEND, OR 97701 Dear Applicant: DEPARTMENT OF THE TREASURY Employer Identification Number: 93-1224982 DLN: 317321102 ContSUtYIMrLEE NOV 2 f997 Contact Telephone Number: (,916) 974-5361 Accounting Period Ending: June 30 Form 990 Required: Yes V Addendum Applies: No Based on information supplied, and assuming your operations will be as stated in your application for recognition of exemption, we have determined you are exempt from federal :income tax under section 501(a) of the Internal Revenue Code as an organization described in section 501(c)(3). We have further determined that you are not a private foundation within the meaning of section 509(a) of the Code, because you are an organization scribed in section 509 (a) (2) . j , If your sources of support, or your purposes, character, or method of operation change, please let us know so we can consider the effect of the change on your exempt status and foundation status. In the case of an amend- ment to your organizational document or bylaws, please send us a copy of the amended document or bylaws. Also, Tou should inform us of all changes in your name or address. As of January 1, 1984, you fare liable for taxes under the Federal Insurance Contributions Act (social security taxes) on remuneration of $100 or more you pay to each of your employees during a calendar year. You are not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA) Since you are not a private foundation, you are not subject to the excise taxes under Chapter 42 of the Code. However, if you are involved in an excess benefit transaction, that transaction might.be subject to the excise taxes of section 4958. Additionally, you are not automatically exempt from other federal excise taxes. If you have any estions about excise, employment, or other federal taxes, please contact youqur key district office. Grantors and contributors may rely on this determination unless the Internal Revenue Service publishes notice to the contrary. However, if you lose our section 509(a)(2) status, a grantor or contributor may not rely on this determination if he or she was in part responsible for, or was aware of, the act or failure to act, or the substantial or material change on the part of the organization that resulted in your loss of such status, or if he or she acquired knowledge that the Internal Revenue Service had given notice that i would no longer be classified as a section 509(a)(2) organization. Letter 947 (DO/CG) Deschutes County Board of Commissioners Discretionary Grant Program Application Summary Board Meeting Date: October 4, 2013 Organization: Deschutes Water Alliance Organization Description: The Deschutes Water Alliance was created to promote a better understanding about regional water management, including impacts related to agriculture, climate, conservation, environmental stresses, municipal needs, recreation, and wildlife. The Alliance creates an opportunity for stakeholders to be proactively involved in finding efficient, smart, well-informed, educated, and balanced solutions to current and future water needs. Project Name: Voluntary Annual Dues Project Description: Dues will be used to support the organization's 2013-14 work plan, including basic administrative functions and securing funding to conduct a Deschutes Basin Study. Project Period: 2013-14 Fiscal Year Amount of Request: $2,000 Previous Grants: 1017/2009 $ 2,650.00 Re-establishment of DWA 10/12/2011 $ 2,000.00 Membership contribution 9130/2012 $ 2,000.00 Membership contribution Approved: Declined: DESCHUTES WATER ALLIANCE Deschutes County Attn: Alan Unger 1300 Wall Street Bend, Or 97701 Membership Invoice September 6, 2103 Voluntary payment is due upon receipt to continue the efforts of the collaboration Description Total Annual DWA Membership Carry out the attached 2013 - 2014 Work Plan $2,000.00 If your organization is unable to make the full invoice contribution amount, Deschutes Water Alliance will gladly accept what you can to continue everyone's efforts. For more information contact: Alan Unger, Chairman at: alanu@co.deschutes.or.us or Suzanne Butterfield, Vice-Chair at: suzanne@sw-allev.com desch uteswateralliance.com Please make all DWA payments to: Bryant Lovlien Jarvis Trust Account Reference: DWA 591 SW Mill View Way -Bend, OR-97702 DESCHUTES WATER ALLIANCE MEMBERS CONFEDERATED TRIBES OF WARM SPRINGS August, 2013 DESCHUTES COUNTY CROOK COUNTY JEFFERSON COUNTY Hello Deschutes Water Alliance, CENTRAL OREGON I.D. NORTH UNIT I.D. At our June 4 meeting (draft minutes attached) we made great progress in positioning ourselves for OcHoco I.D. being able to apply for state and federal funding for a Deschutes Basin Study. What is a Deschutes Basin THREE SISTERS I.D. Study? It is a federal level US Bureau of Reclamation study that will take all of the good work the DWA and the DRC's Deschutes Water Planning Initiative have done and combined with work that the US SwALLEY I.D. , Bureau of Reclamation and a consulting engineering firm will do, will map out how urban, agricultural ARNOLD I.D. and instream water needs in the Deschutes Basin can be met. The importance of having such a study CROOK COUNTY completed and sanctioned by the federal government is that it serves as the foundation document with IMPROVEMENT DISTRICT which DWA can apply for years to come , for future federal and state funding on a large scale to get CITY OF BEND projects done to meet all of these water needs. CITY OF REDMOND All DWA voting member entities are now being asked. to contribute $2,000 each, or as much as you can, CITY OF PRINEVILLE to carry out the attached 2013-2014 work plan. Enclosed is an "invoice" as that seems to make it easier CITY OF MADRAS for government entities to make payment. This is a voluntary contribution. The importance of making a contribution of any amount is that it demonstrates to the state and federal agencies, from whom we are CITY OF SISTERS asking $1.5 million to fund the Deschutes Basin Study, that we local entities are committed to this effort CITY OF CULVER also. DWA member Avion Water Company has generously pledged $6000. We are trying to raise CITY OF LA PINE another $25,000 from the rest of the DWA voting membership so that work can be done by staff and consultants over the next year to position DWA to receive the full $1.5 million. CITY OF METOLIUS AVION WATER COMPANY This is a once in a lifetime opportunity to position the Deschutes Basin for the level of funding and support we will need from the state and federal government to help us meet all water needs in a DESCHUTES VALLEY collaborative way. It is in all of our interests to invest in this opportunity. WATER DISTRICT y pportunity. DESCHUTES RIVER CONSERVANCY ADVISORY MEMBERS OREGON WATER RESOURCES COMMISSION OREGON WATER RESOURCES DEPARTMENT OREGON DEPARTMENT OF FISH AND WILDLIFE OREGON DEPARTMENT OF ENVIRONMENTAL QUALITY If you have any questions you may call me at 541-388-6569 or DWA Vice-Chair Suzanne Butterfield at 541-388-0658. C1 16y - Alan Unger Deschutes County Commissioner Chairman, Deschutes Water Alliance BUREAU OF RECLAMATION DWA WORK PLAN AND BUDGET AUGUST 2013-AUGUST 2014 (12 MONTHS) DURING THIS TIME PERIOD, ON BEHALF OF DWA, SUZANNE BUTTERFIELD, LISA MORGAN, AND A CONSULTANT TO BE HIRED BY THE STEERING COMMITTEE, WILL PERFORM THE FOLLOWING TASKS : (THE STEERING COMMITTEE WILL PROVIDE OVERSIGHT OF THE WORK DONE BYSUZANNE, LISA AND THE CONSULTANT. AFTER FEBRUARY 2014 IT 15 ANTICIPATED THAT EXTERNAL FUNDS ( LE. STATE So 1069 OR OWEB FUNDS OR SS839 EARLY RELEASE FUNDS) WILL HAVE BEEN OBTAINED TO HIRE A PART- TIME MANAGER FOR DWA. THE FOLLOWING TASKS AND BUDGETARE TO PROVIDE ABRIDGE UNTIL THAT TIME, AND SEVERAL MONTHS AFTER, TO KEEP DWA FUNCTIONING AT A HIGH LEVEL WHILE A BASIN STUDYAPPLICATION 15 SUCCESSFULLY SUBMITTED.) BUDGET TARGET FOR 12 MONTHS: • $6000 from Avion Water Company-pledged • $25,000 from rest of DWA voting members (21 members divided by $25,000 is $1200 each but some will contribute much smaller amount so others will need to contribute more) • Total Budget target- $31,000. Payable to DWA Trust Account. to carry out Work Plan below. DWA Trust Funds will be charged to by Swalley Irrigation District at a rate of $25/hour, Lisa Morgan at a rate of $18/hour, and designated consultant at a negotiated rate. Swalley and Lisa Morgan will not charge for attendance at DWA meetings. Mileage for any other DWA needs to be billed at IRS rate. Expenses to be reimbursed ( le for supplies such as paper, postage etc.). Bills to be approved by DWA Chairman Alan Unger then sent to Bryant Lovlein Jarvis for payment from the DWA Trust Account. • Assume that approximately one third of the budget will be utilized by Swalley Irrigation District, one third by Lisa Morgan as an individual, and one-third by the consultant. WORK PLAN FOR 12 MONTHS Suzanne responsible for the following, with assistance from Lisa as needed: 1. Prepare agendas and agenda materials for DWA and Steering Committee meetings 2. Act as DWA point of contact with DRC relative to the DWPI process as it will be incorporated into Basin Study proposal 3. If requested by Steering Committee, assist them in engaging a consultant to represent DWA as needed in Salem and elsewhere 4. Attend meetings in Salem with consultant as needed. Along with other Steering Committee members, attend the meeting with Phil Ward this summer/fall where DWA will ask for early allocation of $300,000 in SB 839 funds in 2014. For use as partial match, untff $750,000 In total is released by OWRD in SB 839 funds, to DWA, as match for USBR $750,000 for Basin Study, S. Apply for SB 1069 funds and OWES funds for DWA managerial capacity. Will ask for Steering Committee help on these applications as needed, Will ask for meeting with Rick Craiger to discuss. 6. Prepare draft Letter of Interest to USBR for Steering Committee review in December 2013. Submit Letter of Interest ( actually DBBC will be on the letterhead on behalf of DWA) to USBR in January 2014. 7. If USBR approves Letter of Interest, work with Steering Committee to hire DWA part-time manager to prepare Basin Study application in March 2014. Basin Study Applicant will actually be DBBC on behalf of DWA but DWA part-time manager would prepare application. 8. Start work on a Basin Study Public Involvement Plan in January 2014 for review/refinement by Steering Committee. Lisa responsible for the following, with review by Suzanne 1, Take minutes of DWA meetings and DWA Steering committee meetings. 2. Send notices out, Doodle Polls for these meetings. 3. Prepare emails to DWA lists. 4. Assist Suzanne with SB 1069 and OWEB applications. 5. Prepare and send out invoices to DWA members and keep track of contributions /send out repeat invoices where needed. Keep Steering Committee informed. 6. Maintain current lists of DWA members and contact all DWA members (voting and non voting) once per year (especially after local government elections) to ask them who their DWA member and alternate is. 7, Call DWA members prior to DWA meetings to let them know their involvement is necessary 8. Set up and maintain DWA files. 9. Develop a system to keep track of DWA member in-kind time and cash contributions. 10. Using "SnapPages" website, set up and maintain a website for DWA. Consultant responsible for the following, under direction from the Steering Committee: 1. Identify, arrange, attend key meetings for DWA representatives in Salem with OWRD and with USBR related to securing the $750,000 from OWRD in SB839 funds and $750,000 from USBR/approval of Basin Study application. 2. Provide strategic assistance to DWA as requested by the Steering Committee. N w C~ 0. N Pq u O •n N 0 _E yy g ~ E n .ten a~'v ~i ski ~ d G C 3 Olt 3 y it . Y ro 00 •n 9 G ~ 5 u ~r c40 rwnrn.w c$ n N «O O V1 N r 7 qt~ ro 10, m a N y P 7 ~ O (%l v N ~ r4 a7 010 1 41 b • ' , R v W ~ d ~ ,C CC Deschutes County Board of Commissioners Discretionary Grant Program Application Summary Fundraising Event Board Meeting Date: October 2, 2013 Organization: Hospice of Redmond Organization Description: Hospice of Redmond provides quality end-of-life care for Central Oregon residents with terminal illnesses. Hospice is an independent, Medicare-certified, non- profit organization that provides services to as many as 500 people annually through direct services and bereavement counseling. The organization frequently works with very low- to moderate-income individuals and families, many of whom live in isolated rural areas and also offers specialized pediatric hospice care for children. Project Name: 2013 Festival of Trees Project Description: The annual Festival of Trees is Hospice of Redmond's major fundraising event. Proceeds are used to support Hospice programs that are not funded through Medicare or private insurance. The fundraising portions of the event include an auction of decorated Christmas trees which are donated by community members, raffles, and a silent auction. 2013 represents the 30`h year for the Festival of Trees and approximately 2,500 people living throughout Central Oregon are expected to attend. Project Period: December 7, 2013 Amount of Request: $3,000 Previous Grants: 311/2001 $ 1,000.00 11/6/2001 $ 1,000.00 1/29/2003 $ 2,000.00 8/2/2010 $ 2,000.00 7/25/2011 $ 3,000.00 6/14/2012 $ 2,000.QO Approved: Various programs Facilities improvement Festival of Trees Festival of Trees Festival of Trees Declined: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Webslte: ) W .aeschU .or? DESCHUTES COUNTY VIDEO LOTTERY FIND DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: 7/1q ~3 Project Name: 2or3 resf-oval of trees Project Beginning Date: 12-1-1113 Project End. Date: (Z -1 13 Amount Requested: 3~C co Date Funds Needed: Name of Applicant Organization: f-65 lie t,,~ Red mend Address: 732, mil{ l L 3 ~ ~;}Y~~ City & Zip Code: kG~t' e'"OP , P- el-7 -7 o Tax m : Contact\iame(s) f~eG1C~. Telephou,e#• 6ql-5U?-7'`•{P3 Fax vx-11 _5-qy-_ Email Address: ~ !G~ ~~e~nd cable ~ On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline fax completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures'. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. *Applicant may be contacted during the review process and asked to provide a complete line item budget. Deschutes County Discretionary Grant Program Application 1. Describe the applicant organization, including its purpose, leadership structure, and activities. Hospice of Redmond provides quality end-of-life care for Central Oregon residents with terminal illnesses. Since 1981, we have touched the lives of many individuals In Deschutes, Jefferson and Crook counties. Hospice is an independent, Medicare-certified, non-profit organization that provides services to as many as 500 people annually through direct services and bereavement counseling. We often work with very low- to moderate-income individuals and families, many of whom live in isolated rural areas of Central Oregon. In addition, Hospice of Redmond offers specialized pediatric hospice care for the children of our communities. Our team impacts the lives of terminally ill patients by assisting them and their families with their own unique physical, emotional and spiritual needs. Hospice doctors, registered nurses, social workers, hospice aides, spiritual and bereavement counselors, therapists, and trained volunteers provide services aimed at symptom control which allows the patient to remain in their homes and as active and in control of their lives as possible. Hospice of Redmond is a 541(c) 3 organization that is comprised of an eleven-member volunteer Board of Directors, an executive director and 21 full-and part-time employees. Over the years, Hospice has enjoyed strong community support. In 2012, over 200 volunteers contributed approximately 7,000 hours to Hospice programs. Our core services are funded through Medicare, private Insurance, and donations; however, our services are provided at no charge regardless of a patient's ability to pay. Hospice also provides a number of programs and services such as bereavement services, Transitions services, community education, volunteer programs and training, massage and acupuncture, foot care, caregiver support, pet therapy, and Camp Sunrise, a grief camp for children that require other funding sources such as our annual Festival of Trees. 2. Describe the proposed projector activity. The activity for which we are seeking grant funding is our major annual fundraiser, the Festival of Trees. The Festival's proceeds are used to support Hospice programs that are not supported by Medicare or private insurance. December 7, 2013 will be our 30th year of hosting the event. The fundraising portion of the event brings together community members who donate time and funds to decorate beautiful Christmas trees which are, in turn, auctioned to attendee bidders. A variety of other activities generally take place including raffles and a silent auction. The day time activities are family-oriented and free to the public. Our day time activities do not generally bring in funding; instead, they are intended to share the joy of the holiday season with our friends and neighbors in Central Oregon communities. Annually, approximately 2,500 people from all over Central Oregon, along with their guests from around Oregon, attend the Festival of Trees. 3. Provide a timeline for completing the proposed projector activity. The planning and preparation for the Festival of Trees is an ongoing project over the course of the year. The bulk of the event preparation takes place from approximately September through the Festival which is held the first weekend in December. 4. Explain how the proposed projector activity will impact the community's economic health. The Festival of Trees is a significant economic undertaking each year. Many local businesses are involved through the purchase of services such as printing, advertising, trees and their decorations, sound and lighting services, auctioneering, facilities rental, and catering. The Festival proceeds, in turn, support programs and services aimed at addressing the physical, spiritual and social needs of people with terminal and life-limiting illnesses in our communities. These services are offered through contracts with local providers and are offered at no cost to the patient and their family. S. Identify the specific communities or groups that will benefit. Specific groups that benefit from the Festival of Trees are: • Families of deceased community members who participate in our bereavement programs, • Individuals and families who do not have insurance or the ability to pay for end-of-life care services, including our pediatric program and indigent veteran services, • Grief counseling and support for the children of the deceased, as well as spouses and siblings. • Community members with life-limiting illnesses who are not yet ready for hospice care but who benefit from our Transitions program services as well as the volunteer program that supports those services. 6. Itemize anticipated expenditures: Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. ■ Deschutes County Discretionary Grant funds will be used to help defray the cost of the Deschutes County Expo Center rental and food services. To date, additional matching funds has been secured from event sponsorships as follows. Cash In-Kin Redmond Pharmacy & Compounding Center $4,500 The Printing Post Premier West Bank $1,000 Horizon broadcasting OnPoint Community Credit Union $1,000 KOHD Columbia Bank $1,000 Impact Graphix & Sign Central Oregon Radiology $1,000 PacificSource Health Plans $500 Pacific Power $500 Cascade Natural Gas $500 Black Butte Ranch $250 Also supporting this event are the 30 teams of tree decorators whose donated trees and gifts last year, averaged over $1,000 a tree. ■ The proposed budget figures below are based on attendance of approximately 350 people, current contract agreements, 2012 Festival of Trees actual expenses, and a 14% estimated increase in expenses. 20 g St. Expo Center Rental $ 1,500 Food/Beverages/Gratuity/Linens $ 12,505 Advertising/Printing $ 10,500 Postage $ 620 Decorating/Sound/Lighting $ 6,100 Auctioneers $ 2,200 Prizes/Misc. Gifts $ 230 Tree Delivery $ 620 Miscellaneous: $ 2,725 Total Estimated Expenses ~Q Internal Revenue Service District P.Q. Box 2350 Los Angeles. Calif. 40053 Director y HOSPICE OF REDMOND P.O. BOX 1092 REDMOND, OR 97756-0216 RE: HOSPICE OF R.EDMOND EIN: 93--0808743 Gentlemen: Department of the Treasury Person to Contact: LUCILLE BARRAGAN Telephone Number: (213) 894-°2336 Pefef Reply to: EO (092893) Date: ~ Nov C 9 1993 This letter is in response to your request for a copy of the determination, letter for the above named organization. Our records indicate that this organization was recognized to be exempt from Federal, Income Tax inDECEM,BER 1982 as described in Internal Revenue code Section 501(c) (3). It, is further classified as an organization that is not a private foundation as defined in Section 509(x) of the code, because it is an organization described in Section 170(b)(1)(A)(vi). The exempt status for the determination letter issued in DECEMBER 1982continues to be in effect. If you need further assistance, please contact our office at the above address or telephone number. {Y, Sincerel u LUCILLE EARRAGAN Disclosure Assistant