2013-1224-Minutes for Meeting November 04,2013 Recorded 11/19/2013COUNTY OFFICIAL
NANCYUBLANKENSHIP, COUNTY CLERKDS
COMMISSIONERS' JOURNAL 1111912013 09:39:06 AM
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Deschutes County Clerk
Certificate Page
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, NOVEMBER 4, 2013
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Present were Commissioners Alan Unger, Tammy Baney and Anthony DeBone.
Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy
County Administrator; Jeff Hall, Court Administrator; Nick Lelack, Community
Development; and Karen Tamminga, Health Services. No representatives of the
media were in attendance.
Chair Unger opened the meeting at 10:00 a.m.
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
None was offered.
3. Before the Board was Consideration of Chair Signature of Document No.
2013-572, a Family Drug Court Grant through the Criminal Justice
Commission.
Karen Tamminga gave a brief overview of the item. This program has been
very successful over the past nine or ten years, and they partner with several
agencies including the Courts and BestCare Treatment Services. Behavioral
Health is the administrator of the program.
Commissioner Baney stated that a maximum compensation is mentioned. Ms.
Tamminga said it is a grant that is limited; staff is paid by the grant and they try
to get the rest from Cover Oregon and the Oregon Health Plan.
Board of Commissioners' Business Meeting Agenda Monday, November 4, 2013
Page 1 of 6
Chair Unger feels it is an important program and needs stable funding. Ms.
Tamminga stated that in the past most clients were not eligible for insurance.
These are felt to be medically necessary services.
Jeff Hall says this program is very beneficial and he is pleased that Cover
Oregon will be handling some of the cost. DHS will also be providing some
support in-kind to fill the gap.
Commissioner Baney stated that a few years ago, this program was threatened
due to the Courts trying to generalize what all courts received. The County
pushed for this program to remain.
BANEY: Move Chair signature.
DEBONE: Second.
VOTE: BANEY: Yes.
DEBONE: Yes.
UNGER: Chair votes yes.
4. Before the Board was Consideration of Board Signature of Document No.
2013-433, an Intergovernmental Agreement with the City of Redmond
regarding the Implementation of ACCELA Software (Planning and Code
Enforcement Modules).
Nick Lelack explained that this e-permitting system has gone into effect and
they are now in training and are mapping out many items. The County has paid
for the program for the City of Redmond and the County. Both entities benefit,
and Redmond will be paying for its portion of the system on an equitable basis.
Commissioner Baney is grateful that they are working together to provide better
service and a lower cost. Mr. Lelack said that ACCELA is the contractor and
the State has hired them for these services; and the County gets a greatly
reduced cost to participate. The City of Sisters is implementing the building
module (not the Code enforcement and planning modules at this time).
BANEY: Move signature.
DEBONE: Second.
Board of Commissioners' Business Meeting Agenda Monday, November 4, 2013
Page 2 of 6
VOTE: BANEY: Yes.
DEBONE: Yes.
UNGER: Chair votes yes.
5. Before the Board was Consideration of Board Signature of Document No.
2013-417, Amending the Intergovernmental Agreement with the City of
Redmond to Expand Building Inspection Services Provided by the County
on Behalf of the City.
Mr. Lelack gave a brief overview of this item. The County has provided
building inspection services for the City of Redmond for quite a while. The
City adopted new Ordinance that require more checklists and oversight, and the
County has asked that there be a tablet in the field, take photos at the site and
the City does the review in house. This covers the cost of the I-pad and for a
minimal amount of time needed for this additional work. There will be a lot
more photographs in files in the future, which will help with coordination and a
history of the property. This will allow for more consistent application of Code.
DEBONE: Move Board signature.
BANEY: Second.
VOTE: DEBONE: Yes.
BANEY: Yes.
UNGER: Chair votes yes.
Before the Board was Consideration of Approval of the Consent Agenda.
Commissioner Baney indicated she had not had a chance to read the minutes.
BANEY: Move approval of the Consent Agenda, excluding the minutes.
DEBONE: Second.
VOTE: BANEY: Yes.
DEBONE: Yes.
UNGER: Chair votes yes.
Board of Commissioners' Business Meeting Agenda Monday, November 4, 2013
Page 3 of 6
Consent Agenda Items
6. Board. Approval of Document No. 2013-560, Amending an Intergovernmental
Agreement for the Storage of an Emergency Response Trailer on County-
owned Property for the State
7. Board Signature, Nunc pro Tunc, of Document No. 2013-672, an Employment
Agreement for Temporary Legal Counsel
8. Board Signature of Letters regarding the Ponderosa Pines East Special Road
District Board: Accepting the Resignation of and Thanking Ed Brown and Mike
Skjold for their Service; and Appointing Debra Grinols (through December 31,
2015) and Todd Christopher (through December 31, 2014)
9. Board Signature of Letters regarding the Project Wildfire Steering Committee:
• Accepting the Resignation of, and Thanking Lisa Clark, Chris Hoff and
Todd Hansen for their Service;
Reappointing, through December 31, 2015, Jack Barringer, Tom Fay,
Michael Fisher, Stephen Fitzgerald, Gary Githens and Peter Gutowsky;
• Appointing, through December 31, 2015, Keith Peterson, Dan Galecki,
Dieter Heinzer, Susie Maniscalco, Mick McMicken and Karen Curtiss
10. Approval of Minutes:
• Business Meeting: October 30, 2013
• Work Session: October 28, 2013
Performance Management Meeting, Community Development Department,
October 17, 2013
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
11. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District in the Amount of
$5,508.67.
DEBONE: Move approval, subject to review.
BANEY: Second.
VOTE: DEBONE: Yes.
BANEY: Yes.
UNGER: Chair votes yes.
Board of Commissioners' Business Meeting Agenda Monday, November 4, 2013
Page 4 of 6
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-H
COUNTY SERVICE DISTRICT
12. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-H County Service District in the
Amount of $2,206.61.
DEBONE: Move approval, subject to review.
BANEY: Second.
VOTE: DEBONE: Yes.
BANEY: Yes.
UNGER: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
13. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County in the Amount of $1,675,376.50.
DEBONE: Move approval, subject to review.
BANEY: Second.
VOTE: DEBONE: Yes.
BANEY: Yes.
UNGER: Chair votes yes.
14. ADDITIONS TO THE AGENDA
None were offered.
Being no further items discussed, the meeting adjourned at 10:20 a.m.
Board of Commissioners' Business Meeting Agenda Monday, November 4, 2013
Page 5 of 6
DATED this 6 3,66Day of
&2013 for the
Deschutes County Board of Commissioners.
a& bL
Alan Unger, Chair
Tammy aney, Vi Chair
ATTEST: Z ~
Anthony DeBone, Commissioner
Recording Secretary
Board of Commissioners' Business Meeting Agenda Monday, November 4, 2013
Page 6 of 6
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., MONDAY, NOVEMBER 49 2013
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Boards
discretion, regarding issues that are not already on the agenda. Please complete a sign-up
card (provided), and give the card to the Recording Secretary. Use the microphone and
clearly state your name when the Board calls on you to speak.
PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public
hearing will NOT be included in the official record of that hearing.
3. CONSIDERATION of Chair Signature of Document No. 2013-572, a Family
Drug Court Grant through the Criminal Justice Commission - Michael Ann
Benchoff or Deanne Carr, Health Services
Suggested Action: Move Chair signature of Document No. 2013-572.
4. CONSIDERATION of Board Signature of Document No. 2013-433, an
Intergovernmental Agreement with the City of Redmond regarding the
Implementation of ACCELA Software (Planning and Code Enforcement
Modules) - Nick Lelack and Lori Furlong, Community Development
Suggested Action: Move Board signature of Document No. 2013-433.
Board of Commissioners' Business Meeting Agenda Monday, November 4, 2013
Page 1 of 6
5. CONSIDERATION of Board Signature of Document No. 2013-417,
Amending the Intergovernmental Agreement with the City of Redmond to
Expand Building Inspection Services Provided by the County on Behalf of the
City - Nick Lelack and Lori Furlong, Community Development
Suggested Action: Move Board signature of Document No. 2013-417.
CONSENT AGENDA
6. Board Approval of Document No. 2013-560, Amending an Intergovernmental
Agreement for the Storage of an Emergency Response Trailer on County-
owned Property for the State
7. Board Signature, Nunc pro Tunc, of Document No. 2013-672, an Employment
Agreement for Temporary Legal Counsel
8. Board Signature of Letters regarding the Ponderosa Pines East Special Road
District Board: Accepting the Resignation of and Thanking Ed Brown and Mike
Skjold for their Service; and Appointing Debra Grinols (through December 31,
2015) and Todd Christopher (through December 31, 2014)
9. Board Signature of Letters regarding the Project Wildfire Steering
Committee:
Accepting the Resignation of, and Thanking Lisa Clark, Chris Hoff and
Todd Hansen for their Service;
Reappointing, through December 31, 2015, Jack Barringer, Tom Fay,
Michael Fisher, Stephen Fitzgerald, Gary Githens and Peter Gutowsky;
Appointing, through December 31, 2015, Keith Peterson, Dan Galecki,
Dieter Heinzer, Susie Maniscalco, Mick McMicken and Karen Curtiss
10. Approval of Minutes:
Business Meeting: October 30, 2013
• Work Session: October 28, 2013
Performance Management Meeting, Community Development Department,
October 17, 2013
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
11. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 9-1-1 County Service District
Board of Commissioners' Business Meeting Agenda Monday, November 4, 2013
Page 2 of 6
CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-11
COUNTY SERVICE DISTRICT
12. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the Extension/4-H County Service District
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
13. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County
14. ADDITIONS TO THE AGENDA
Deschutes County encourages persons with disabilities to participate in all programs and activities. This
event/location is accessible to people with disabilities. If you need accommodations to make participation
possible, please call (541) 388-6572, or send an e-mail to bonnie.baker(c deschutes.or .
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues
relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS
192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend unless otherwise indicated. If you have questions
regarding a meeting please call 388-6572)
Monday November 4
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Board of Commissioners' Business Meeting Agenda Monday, November 4, 2013
Page 3 of 6
Wednesday, November 6
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, November 11
Most County offices will be closed to observe Veterans' Day
Wednesday, November 13
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, November 14
7:00 a.m. Regular Meeting with the City of Redmond Council - Redmond City Hall
12:00 a.m. Audit Committee Meeting
Monday, November 18 Friday, November 22
Association of Oregon Counties' Annual Conference, Eugene
Mondav. November 25
10:00 a.m. Board of Commissioners' Business Meeting (tentative)
1:30 p.m. Administrative Work Session - could include executive session(s) (tentative)
Tuesday, November 26
11:30 a.m. Senator Merkley - City Club - at St. Charles Medical Center
Thursdav. November 28
Most County offices will be closed to observe Thanksgiving.
Friday, November 29
Most County offices will be closed (unpaid holiday).
Board of Commissioners' Business Meeting Agenda Monday, November 4, 2013
Page 4 of 6
Monday, December 2
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Tuesday, December 3
8:00 a.m. Joint Meeting with Sunriver Service District Board - Sunriver Resort, Fireside Room
1:30 p.m. Performance Management Meeting - Road Department - at Road
Wednesday, December 4
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, December 11
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, December 12
8:00 a.m. Performance Management Meeting Health, Part I - at Health Department
12:00 a.m. Audit Committee Meeting
Mondav. December 16
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, December 18
11:00 a.m. Oregon Youth Challenge Graduation - Fairgrounds
Thursday, December 19
8:00 a.m. (Tentative) Joint Meeting with the Sisters City Council, in Sisters
11:00 a.m. Performance Management Meeting - Health, Part II - at Health Department
Board of Commissioners' Business Meeting Agenda Monday, November 4, 2013
Page 5 of 6
Wednesday, December 25
Most County offices will be closed to observe Christmas Day.
Monday, December 30
10:00 a.m. Board of Commissioners' Business Meeting (tentative)
1:30 p.m. Administrative Work Session could include executive session(s) (tentative)
Wednesday, January 1 2014
Most County offices will be closed to observe New Years' Day.
Monday, January 6
10:00 a.m. Board of Commissioners' Business Meeting (tentative)
1:30 p.m. Administrative Work Session could include executive session(s) (tentative)
Wednesday, January 8
10:00 a.m. Board of Commissioners' Business Meeting (tentative)
1:30 p.m. Administrative Work Session could include executive session(s) (tentative)
Thursday, January 9
7:00 a.m. Regular Meeting with the City of Redmond Council - Redmond City Hall
Deschutes County encourages persons with disabilities to participate in all programs and activities. This
event/location is accessible to people with disabilities. If you need accommodations to make participation
possible, please call (541) 388-6572, or send an e-mail to bonnie.baker cr,deschutes.org.
Board of Commissioners' Business Meeting Agenda Monday, November 4, 2013
Page 6 of 6