2013-1225-Minutes for Meeting October 31,2013 Recorded 11/19/2013COUNTY
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COMMISSIONERS' JOURNAL 11/19/2013 09:39:32 AM
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Deschutes County Clerk
Certificate Page
Deschutes County Community Justice Department
Juvenile Community Justice Division Performance Report
for
Deschutes County Board of Commissioners
Thursday, October 31, 2013
Mahoney Juvenile Community Justice Building
Present were County Commissioners Tammy Baney, Anthony DeBone, and Alan
Unger, and County Administrator Tom Anderson, Assistant County Administrator
Erik Kropp, Community Justice Director Ken Hales, Juvenile Detention Manager
Chuck Puch, Juvenile Probation Supervisors Jim Smith, Andrea Abrams, and Ken
Mathers, Mental Health Unit Supervisor Jim Laporte, Administrative Supervisor
Colleen Shearer, Management Analyst Deevy Holcomb, Lead Functional Family
Therapist Page Criswell, and Juvenile Probation Officer Hillary Williams.
Hales convened the meeting at 10:00 a.m., introductions were made, the agenda
reviewed and the handouts explained.
Hales spoke to the types of youth that have contact with the juvenile justice system
and how each type requires a different type and level of intervention (slide #2, and
the variables that determines the future of juvenile justice in Deschutes County
(slide #3).
Laporte spoke to the growing proportion of kids with special needs, what they are
like, what's going on with them at all points of the system and how we should
position ourselves. More youth seen for behaviors rooted in family dysfunction
impacted by trauma, often misdiagnosed or undiagnosed with cognitive disorders,
are reactive to limits, resistant to authority, negative coping skills, and many are
developmentally delayed w/significantly limited insight as to how or why they are
in custody, and the need for early identification and intervention. Criswell spoke to
the kids of delinquent and predelinquent youth served in FFT (slide #4).
Mathers spoke to the workload of moderate to high risk youth with multi-agency
involvement take exponentially greater time and adds two plus weeks detention
awaiting residential placement and how other resources expended grow quickly
(slide #5).
Performance Management Meeting - Thursday, October 31, 2013 Page 1 of 2
Holcomb explains what we have learned through evidenced based practices,
addressing specific risks and needs offender's learning style, changing offenders'
thinking (Cognitive Behavioral techniques), addressing family functioning, and the
right amount of intervention for the right amount of time.
Holcomb talks to the EBP we have implemented and are planning to implement
(slides #6, #7).
Williams explains how EPICS based supervision is different and more effective
that the old way of doing probation and how it aims to change the behavior chain,
and the evidence on improved recidivism (slides #S, #9).
Mathers to explain what it is like when it works and when it does not, and why
what we do matters and the impact on families and community (slide #10).
Hales leads discussion among those present, receives feedback from
Commissioners (slide #11).
The meeting adjourned at approximately 11:00 a.m.
Minutes were taken by Department staff.
DATED this I p ` Day of 013 for the Deschutes County
Board of Commissioners.
lud^11-aul~
Alan Unger, Chair
ATTEST SIGNATURES:
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Recording Secretary
Tammy Baney, Vice Chai
Anthony DeBone, Commissioner
Performance Management Meeting - Thursday, October 31, 2013 Page 2 of 2
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Deschutes County Department of Community Justice
J. Kenneth Hales, Director
Juvenile Community Justice
2013 - 2020
October 31, 2013, 10:00 AM, Juvenile Community Justice Building
Agenda
Introductions
Deschutes County Youth
View from the leadership Bridge
Future Impacts
Evolving Service Needs
Science Driven Juvenile Justice
EPICS Case Management
Our Impact
Redirections & Questions
Ken Hales
Ken Hales
County Commissioners
Keay Hales
Jim LaPorte
Deevy Holcomb
Hillary Williams
Ken Mathers
County Commissioners
PO Box 6005 Bend, Oregon 97708-6005
To Fulfill Our Mandate
■ We carry out our statutory obligations with diligence, excellence and in a respectful, fair
and consistent manner.
■ We consulting science to provide evidence-based and cost-effective programs and
practices; and
■ We continually monitor and evaluate of our efforts in the pursuit of excellence.
To Reduce Risk
■ We assessing criminogenic risk and apply effective interventions commensurate with
the risk and abilities of offenders
■ We prioritize services and supervision for offenders who present the most risk to the
community
■ We provide swift, consistent and proportionate consequences for misconduct in the
least restrictive manner.
To Repair Harm
■ We provide opportunities for youth to assume responsibility for their actions.
■ We provide opportunities to repair harm to victims and community.
■ We provide opportunities for victims to participate in the juvenile justice process.
■ We incorporate victim reparation needs into offender interventions.
To Create Opportunities
■ We work with offenders in the context of their family
■ We providing positive adult role modeling and pro-social skill building opportunities
■ We create public safety partnerships that advance the mission of the juvenile justice
system.
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kids and their famill,s, and provide court, that appear in court, make do case m: nagement, work with everyone and thing that
evaluatio- Is on kids court reports, check with victims, surrounds a kid
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Manager
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1 3kr ;2k V vitq Shawn Nielson Imra McCulloch 1 and ~.Inmunity clean, and give
'_9'urwa& A ~ kids a chance to give back
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C:{$I Ilace Ross CJse
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People that detain, and take care of kids that may harm the public or not show up People that do stuff to help people that make a difference with
for court kids, families and the community
Our Commitment
To comply with Oregon law that requires juvenile departments to provide opportunities for youth to
fulfill community service requirements and to provide effective evidence based correctional intervention
and a valuable tool for the courts and probation officers. We hold offenders accountable for their
offenses, demonstrate our commitment to restorative justice, and provide a means for offenders to
accept responsibility, pay restitution, and to repair the harm caused to their victim(s) and community.
Services
■ Youth work crews- 2 days/week 613 youth (duplicated) performed 4,904 Hrs. of community
service in FY 12/13.
■ Adult work crews - 2 days/week 560 adults (duplicated) participated on crew completing 4,480
Hrs. of service in 2012.
■ Individual placement of youth at Community worksites/non-profit agencies.
■ 105 youth performed a total of 1,800 hours of service at 34 different community worksites in
2012.
Restorative service projects include:
■ Graffiti Removal
■ Fire Fuels Reduction
■ Firewood programs for seniors/disabled/low income
■ Barb Wire Removal
■ Noxious Weed Removal
• Yard work for disabled/low income seniors
■ Litter Patrol & illegal dumpsite clean-ups
■ Habitat for Humanity
Successes:
■ 10,000-12,000 hours of restorative community service annually benefiting Deschutes
County residents and visitors.
■ 87% of youth referred to program successfully complete their community service
requirements.
■ Excellent safety record with no significant incidents, accidents or injuries to clients or
staff since 2006.
■ $5,253.00 in restitution paid to victims by youth participating in Fresh Start/CS program
in 2012.
■ Program has received special recognition and awards for our restorative work by the
Oregon Land Board, Project Wildfire and the City of Bend.
Over 15,000 pounds of
Barb wire was removed in
2012 alone making a safer
environment for birds of
prey in Deschutes County.
a
.A a►
I A
Litter patrol will clean up
over 2,000 pounds of litter
annually making Deschutes
County clean and
welcoming.
Community Service crews
assisted over 170 DRW
homeowners during Fire
Free Days collecting
202,220 pounds of yard
debris making Deschutes
County safer.
Youth crews build
wheelchair ramp for
Hospice client.
Juvenile offenders stole
this man's wheel chairs
then made him a new
ramp to make things right.
Graffiti removal is our most visible restorative
justice community service project. Over 150 site
cleaned annually, 3.3 day response time, kids able
to pay back to keep Deschutes County a beautiful
Purpose and Mandate
The purpose of juvenile detention is to hold youth who are a threat to public safety or of failing to
appear in court and in doing so we are obligated to ensure safety and wellbeing and to provide for all
basic needs including food, clothing, shelter, education, physical health, and mental health.
Underlying Principles
■ Detainees behave better and are less violent when staff supervise though interaction not
surveillance
* Detainees behave better and are less violent when they feel safe
■ Detainees behave better and are less violent when the daily routine is highly structured and the
environment is quiet and calm
■ Detainees behave better and are less violent when rules are clear and consistently enforced
■ Detainees behave better and are healthier when engaged in meaningful instructional
programming
■ Detainees behave better and are less violent when staff utilize verbal de-escalation skills and
rely less on physical intervention
■ Juvenile detainees with mental health needs, developmental disabilities, or in a state of
emotional crises require differential programming and specialized intervention
■ Juvenile detainees can learn new skills make improvement
■ Interventions, groups that focus on thinking and skill/competency development
Services and Successes
■ We provide the highest number or program hours in the state; 100 drug and alcohol groups, 100
Tru-thought groups, 90 skill streaming groups annually
■ We provide in-house mental health services; 776 individual mental health contacts annually
■ Volunteers do art instruction, worship, music, sex education, and more.
Staff trained in adolescent brain development, cognitive behavioral programming, skill competency
development, verbal de-escalation,
What We Do
■ Reduce juvenile delinquency within Deschutes County.
Functional Family Therapy (FFT) is a structured, family-based intervention that uses a
multi-step approach to enhance protective factors and reduce risk factors in the family.
■ Provide evidence-based, home- based, and family focused therapeutic services to
Deschutes County residents with adolescents aged 11-18.
How We Do It
■ FFT therapists meet with families throughout Deschutes County in their homes to
bolster treatment outcomes
■ To prevent dropout and set a positive course of change, FFT front-loads the intensity of
intervention to break up the negative inertia that families have built up by the time they
see an FFT therapist.
■ FFT therapists are expected to structure their intermediate end-of-session or treatment-
phase goals and their long-term outcome goals with fidelity to the FFT model.
Outcomes and Successes
■ DCJCJ's FFT team competently performs FFT within Deschutes County for 6 years, to
date, with high fidelity to the FFT model.
■ Highly adherent and competent FFT therapists' impact felony recidivism rates, at 18
months post treatment, by more than 15% compared to non-adherent and non-
competent FFT therapists. (Washington State Institute for Public Policy 2003)
■ Recently, July 2013- October 2013, Deschutes County Juvenile Community Justice/ FFT
therapy team completed 85 % of family cases referred into treatment.
Detention Facility Mental Health Therapist
■ To defuse crisis, provide suicide/self harm assessments,
■ To advise staff working with mental health challenged youth in custody
■ To counsel youth and families
■ To ameliorate the adverse impact of the detention experience
Functional Family Therapy (FFT)
■ Renowned research proven family intervention for adjudicated and at-risk youth
■ 14 Session brief therapy model of in-home family counseling
■ 3 clinician team since 2005 and serving 65 families per year
■ Our outcomes have been in accordance with expectations drawn from OJJDP research
Outreach & Prevention
■ Boys Council program for approximately 40 middle school youth offered at Pilot Butte,
Sky View and Obsidian Middle Schools
■ Girls Circle program for approximately 40 middle school aged youth offered at Sky View,
Elton Gregory and Pilot Butte Middle Schools
■ Staying Connected with Your Teen a five week parenting group held at the Family
Resource Center for parents of behaviorally challenged youth.
■ Graduate Internship Program
■ Program has internship agreements with direct service graduate programs (Psychology,
Social Work, Criminal Justice) of PSU, OSU, OSU-Cascades, the UofO and Western
Oregon University
■ Program began in 2001 and has hosted internship/practicums for 56 students to date.
Assessments & Evaluations
■ Court ordered alcohol and drug and mental health evaluations
■ Treatment and placement recommendations, family dynamics and level of care need
* More accurate placements and reduced time in detention
■ Approximately 65 evaluations completed annually
■ MH System Liaison & Community Continuum of Care Planning
■ Resource Development Team (RDT) and Placement Committee Facilitation
■ C4 Planning Committee voice for the area Care Coordination Organization (CCO)
Purpose
■ To assist the court, enforce court orders, and reduce recidivism to prevent future
victims
■ To intervene with juveniles that commit crime
■ To build better community by changing criminal behavior, help families and youth
access services to be successful and assist reparation of victim harmed.
Principles
■ Deliver strongest interventions to highest risk youth
• Poor results when low risk youth too intensively supervised
■ Skill training most effective to change criminal behavior
■ Identify youth's risk factors that can be addressed to prevent future crime and using
least restrictive options to meet needs.
Services
■ Investigate every youth before the court and report of findings
■ Represent interests of youth in all court proceedings
■ Assist court as required
■ Take charge of any child as directed by court
■ Provide probation, conditional release, and diversion supervision
■ Conduct risk needs assessments, develop case plans, and do case management
■ Coordinate with schools, chemical dependency, mental health and social service
providers
■ Do skills development
Successes
■ 72% probation youth do not reoffend with criminal violation in one year
■ 82% restitution ordered collected by team
■ 86% youth completed all ordered CS and 91% of total hours completed
■ 79% youth completed probation successfully at case closure.
How we do business:
■ Are we efficient?
• Average length of supervision: 7 months
• Average caseload population: 163 youth
• % medium and high risk youth receiving evidence-based supervision: rao (new measure!)
• Are we research based?
• # of evidence-based practices or programs: 4 (Criminogenic Risk Assessment, Effective
Practices in Community Settings [EPICS], Functional Family Therapy [FFT] and Girl's Circle
■ Do we have quality staff?
• % of staff with satisfactory FFT adherence ratings: 100%
• % staff fidelity to JCP Risk Assessment: 86%
• % of staff with minimum annual training hours: 79%
What our work results in-
0 Are youth being held accountable?
• % with random drug screens during supervision: 50%
• % youth detained for new crime during supervision: 69%
• % youth completing supervision requirements successfully: 80%
• Are victims being repaid and / or restored?
• % paying all of their restitution: 80%
■ % victims feel JCJ responds to their concerns: 79%
• Is the community being repaid and/or restored?
• % completing community service: 84%
• # youth participating monthly in community service: 50
• Are we reducing crime?
• % overall county annual recidivism: 32%
• % youth reoffending during supervision: 12%
• Are we preventing crime?
• % of at-risk families with improved family functioning after FFT: 83%
• % of at-risk families without a first criminal referral within six months of FFT: 100%
• Are we impacting generational crime?
• % families with improved family functioning after FFT: 83%
• % reduction in criminal offending within six months of FFT: 84%
"You Get What You Measure"