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2014-92-Minutes for Meeting December 03,2013 Recorded 2/24/2014
DESCHUTES COUNTY OFFICIAL RECORDS U C 2014.92 NANCY BLANKENSHIP, COUNTY CLERK COMMISSIONERS' JOURNAL 02/24/2014 09:31:24 AM II I II Illlllllllllll III T - Do not remove this page from original document. Deschutes County Clerk Certificate Page 0 ``Agi6 0 02 r-9P BOCC / Road Department Meeting ROAD DEPARTMENT — SURVEYOR'S OFFICE SUMMARY MINUTES FOR December 3, 2013 ATTENDANCE Chris Doty Tammy Baney Tony DeBone Kelli Candella Alan Unger Erik Kropp Mike Berry Tom Anderson George Kolb Tom Shamberger Randy McCulley Attached — Performance Management Meeting with BOCC.pdf Chris Doty began a presentation going over the Performance Measurements for the Road Department. Mission Statement was updated: We strive to maintain the quality and improve the experience for all users of the Deschutes County transportation system. Alan asked, since the roads connect with City and ODOT roads should we include this within the Mission Statement? Chris stated that we define transportation system as connecting all those using roads within County. Chris will present this Power Point to employees after the first of the year. Discussion on Contract Seasonal workers, is this the best use for the department? Contract workers were part of the Union Negotiations, hiring seasonal workers allows for a cost savings for our Road maintenance projects. In regard to the Preventative Vehicle Maintenance, Randy stated that it needs to be done on our schedule, importance of measuring before breakdown of any required work to vehicle/equipment. (Slide 12) Discussion regarding five-year plan. Review of Department status, with the contract seasonal employees being hired for seasonal work, how is this being received by full-time employees? Chris stated that we are not letting any employees go and hiring contract seasonal employees to outsource any positions. The fear culture within the Department is no longer there. PILT/SRS funding: department is preparing budget to use PILT/SRS funds for capital improvement. Alan asked if Chris is looking for $2M PILT to be funded at 100%? Chris demonstrated on a slide the scenarios of different percentage of distribution for PILT money received. (Slide 13 - 14) Tom Anderson asked about Gas Tax funding, how do we influence Gas Tax Legislature to raise tax? Chris explained that AOC, LOC and OACES have been involved and continue to discuss this with Legislative Representatives. There is talk about a mileage tax option, may push out a pilot program for this revenue. Projects: Tom Anderson asked what are the next big ticket projects planned. (Slide 17) Discussion on priority of Capital Improvements, next slide shows rank priority of project importance. Where does S Canal and Tumalo Road rank in project list? Medium priority per Chris, crash rate is used in rating a priority. Tammy asked about the use of concrete vs. asphalt in projects, similar to the new section on Reed Market. Chris stated that the cost is not effective, especially with the length of the road we would have to pave. It has been found that Mag CL deteriorates the concrete. Tony Debone discussed City of La Pine regarding tax base funding. There are problems with City Council continuity at this time. City of La Pine does get some fuel tax that goes straight to the City funds. The maintenance of La Pine areas needs to be part of the continuing conversations. Meeting adjourned 3:00 p.m. DATED this _ Day of i�i.� l La 20 for the Deschutes County Board of Commissioners. ' , Alan Unger, Chair Tammy Baney, Vice Ch ATTEST SIGNATURES: (2:iivivAiti, 6;1w_ Anthony DeBone, Commissioner Recording Secretary y . s .' '''' , L +1 , , +++ •,, +1 '4. .. , '''. , . '',.■:::':'. , .. C.,/ '' '' ' '++. ,; + ' ',..' ''':'+'''''.'++,,. .' ,•+ ' ,,++. .r + , + . , I 0 . ■.■ ■o 1 ■ , .. , ■ 1 , .,■ .. , '.'. 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