2014-106-Minutes for Meeting January 08,2014 Recorded 2/24/2014 tj DESCHUTES RECORDS BLANKENSHIP, COUNTY CLERK W LU14.106
NANCY
COMMISSIONERS' JOURNAL 02/24/2014 09:38'57 AM
II II IIII IIIIIIIIIIIIIIII lu
2 1 -1
Do not remove this page from original document.
Deschutes County Clerk
Certificate Page
44"
,s-vES 'O
D� r" Deschutes County Board of Commissioners
1300 NW Wall St. Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, JANUARY 8, 2014
Commissioners'Hearing Room-Administration Building- 1300 NW Wall St.,Bend
Present were Commissioners Tammy Baney, Anthony DeBone and Alan Unger.
Also present were Tom Anderson, County Administrator; Chris Doty and George
Kolb, Road Department; Susan Ross, Property &Facilities; Peter Russell,
Community Development; and four other citizens including media representative
Elon Glucklich of The Bulletin.
Chair Baney opened the meeting at 10:00 a.m.
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
None was offered.
3. Before the Board was Consideration of Board Signature of Resolution No.
2014-001, Initiating the Legalization of Tetherow Road.
George Kolb gave an overview of the item. They are working with ODOT to
have Tetherow Bridge replaced, and found that there is no legalized center line
to the road. This needs to be done before the project can proceed. They may
move the new bridge to the north and keep the other one in place.
UNGER: Move approval, subject to review.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Wednesday, January 8, 2014
Page 1 of
4. Before the Board was Consideration of Board Signature of Order No.
2014-001, Setting a Hearing Date of February 26 for the Legalization of
Tetherow Road.
Mr. Kolb explained that this is the second step of the legalization process. The
final step is the public hearing on February 26.
DEBONE: Move approval.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
5. Before the Board was Consideration of Signature of Document No. 2014-
001, an Agreement on the Local Bridge Program Project— Tetherow
Road/Deschutes River Bridge Replacement.
Mr. Kolb said that this is the local agency agreement outlining the work and
responsibilities of the parties.
UNGER: Move approval.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
6. Before the Board was Consideration of Signature of Documents Nos. 2014-
005, 006, 007 and 008, Bargain and Sale Deeds and Acceptance of Deeds
for Lot Line Adjustments with Oregon State University for Property on
Bend's West Side.
Susan Ross gave an overview of the items, which have the County deeding and.
receiving various properties. There is a three-way swap underway, between
Robinson Company, OSU-Cascades and the County.
Commissioner Baney asked for an explanation of the transfers. Ms. Ross said it
is a straight-across exchange with no cash changing hands. The amount of land
is small and will help to resolve some encroachment issues due to terrain.
Minutes of Board of Commissioners' Business Meeting Wednesday, January 8, 2014
Page 2 of 5
Commissioner DeBone said that from his visit to the site last year, he assumes
this might involve a push-out of dirt onto the neighboring properties.
UNGER: Move approval.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
Before the Board was Consideration of Approval of the Consent Agenda.
Commissioner DeBone indicated he has not had a chance to review the minutes.
DEBONE: Move approval of all but the minutes.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
Consent Agenda Items
7. Board Signature of Resolution No. 2014-002, Transferring Appropriations in
the Behavioral Health Fund
8. Approval of Minutes:
• Business Meetings: December 11 and 16, 2013
• Work Sessions: December 16 and 30, 2013
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
9. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District in the Amount of
$49,680.52 (two weeks).
DEBONE: Move approval, subject to review.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Wednesday, January 8, 2014
Page 3 of 5
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-H
COUNTY SERVICE DISTRICT
10. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-H County Service District in the
Amount of$2,629.01 (two weeks).
DEBONE: Move approval, subject to review.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
11. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County in the Amount of$1,255.644.73
(two weeks).
DEBONE: Move approval, subject to review.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
12. ADDITIONS TO THE AGENDA
None were offered.
Being no further items addressed, the meeting adjourned at 10:10 a.m.
Minutes of Board of Commissioners' Business Meeting Wednesday, January 8, 2014.
Page 4 of 5
qg/
DATED this Z ` ' Day of 2014 for the
Deschutes County Board of Commissio rs. ^I
(_��
,/,471
Tammy Baney, Chai
Anthony DeBone, Vice Chair
ATTEST: (4,
Alan Unger, Commissioner
Recording Secretary
Minutes of Board of Commissioners' Business Meeting Wednesday, January 8, 2014
Page 5 of 5
Q Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, JANUARY 8, 2014
Commissioners' Hearing Room-Administration Building- 1300 NW Wall St., Bend
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Please complete a sign-up
card(provided), and give the card to the Recording Secretary. Use the microphone and
clearly state your name when the Board calls on you to speak.
PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public
hearing will NOT be included in the official record of that hearing.
3. CONSIDERATION of Board Signature of Resolution No. 2014-001,
Initiating the Legalization of Tetherow Road— George Kolb, Road Department
Suggested Action: Move Board signature of Resolution No. 2014-001.
4. CONSIDERATION of Board Signature of Order No. 2014-001, Setting a
Hearing Date of February 26 for the Legalization of Tetherow Road — George
Kolb, Road Department
Suggested Action: Move Board signature of Order No. 2014-001.
5. CONSIDERATION of Signature of Document No. 2014-001, an Agreement
on the Local Bridge Program Project— Tetherow Road/Deschutes River Bridge
Replacement— George Kolb, Road Department
Suggested Action: Move Board signature of Document No. 2014-001.
Board of Commissioners' Business Meeting Agenda Wednesday, January 8, 2014
Page 1 of 5
6. CONSIDERATION of Signature of Documents Nos. 2014-005, 006, 007 and
008, Bargain and Sale Deeds and Acceptance of Deeds for Lot Line
Adjustments with Oregon State University for Property on Bend's West Side —
Susan Ross, Property & Facilities
Suggested Action: Move Board signature of Documents Nos. 2014-005,006,
007 and 008.
CONSENT AGENDA
7. Board Signature of Resolution No. 2014-002, Transferring Appropriations in
the Behavioral Health Fund
8. Approval of Minutes:
▪ Business Meetings: December 11 and 16, 2013
• Work Sessions: December 16 and 30, 2013
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
9. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 9-1-1 County Service District
CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-H
COUNTY SERVICE DISTRICT
10.CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the Extension/4-H County Service District
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
11. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County
12. ADDITIONS TO THE AGENDA
Board of Commissioners' Business Meeting Agenda Wednesday, January 8, 2014
Page 2 of 5
Deschutes County encourages persons with disabilities to participate in all programs and activities. This
event/location is accessible to people with disabilities. If you need accommodations to make participation
possible,please call(541) 388-6572, or send an e-mail to bonnie.baker @deschutes.oyg.
PLEASE NOTE:At any time during this meeting,an executive session could be called to address issues
relating to ORS 192.660(2)(e),real property negotiations; ORS 192.660(2)(h),litigation;ORS
192.660(2)(d),labor negotiations;ORS 192.660(2)(b),personnel issues;or other executive session items.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners'meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting,please call 388-6572.)
Monday, January 6
1:30 p.m. Administrative Work Session—could include executive session(s)
Wednesday, January 8
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Friday, January 10
9:00 a.m. —4 p.m. Annual Board Planning Retreat
Tuesday, January 14
1:30 p.m. Performance Management Meeting—Health 11
5:30 p.m. Regular Meeting with the City of Redmond Council — Redmond City Hall
Wednesday, January 15
9:00 a.m. Performance Management Meeting/Update—Finance
Friday„ January 17 and Saturday, January 18
8:00 a.m. County Legal Counsel Interviews
Monday, January 20
Most County offices will be closed to observe Martin Luther King, Jr. Day
Board of Commissioners' Business Meeting Agenda Wednesday, January 8, 2014
Page 3 of 5
Wednesday, January 22
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Thursday, January 23
9:00 a.m. Performance Management Meeting/Update--Fair& Expo (at Fair/Expo)
Wednesday, January 29
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Thursday, January 30
9:00 a.m. Performance Management Meeting/Update—Information Technology
Tuesday, February 4
3:30 p.m. Public Safety Coordinating Council Meeting
Wednesday, February 5
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Thursday, February 6
9:00 a.m. Performance Management Meeting/Update—Property& Facilities
Tuesday, February 11
9:00 a.m. Performance Management Meeting/Update---Information Technology
Wednesday, February 12
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, January 8, 2014
Page 4 of 5
Monday, February 17
Most County offices will be closed to observe Presidents'Day
Monday, February 24
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Wednesday, February 26
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Thursday, February 27
9:00 a.m. Performance Management Meeting/Update—Clerk's Office
Wednesday, February 5
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Thursday, February 6
9:00 a.m. Performance Management Meeting/Update—Property & Facilities
Tuesday, February 11
9:00 a.m. Performance Management Meeting/Update—Information Technology
Wednesday, February 12
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Deschutes County encourages persons with disabilities to participate in all programs and activities. This
event/location is accessible to people with disabilities. If you need accommodations to make participation
possible,please call (541)388-6572, or send an e-mail to bonnie.baker @deschutes.org.
Board of Commissioners' Business Meeting Agenda Wednesday, January 8, 2014
Page 5 of 5