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2014-156-Minutes for Meeting February 24,2014 Recorded 3/17/2014 DESCHUTES NANCY BLANKENSHIP,FCOUNTY CLERKS �J 7014.1fi COMMISSIONERS' JOURNAL 03/17/2014 08,15,32 AM IILlIlIIllIllIllIlIIlul II 14-1 6 Do not remove this page from original document. Deschutes County Clerk Certificate Page 1`'"yT Es epG 0 Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 ��' (541) 388-6570 - Fax (541) 385-3202 - www.deschutcs.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, FEBRUARY 24, 2014 Present were Commissioners Tammy Baney and Alan Unger; Commissioner Anthony DeBone was out of the office. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; and,.for a portion of the meeting, Wayne Lowry, Finance; Nick Lelack, Peter Gutowsky, Peter Russell and Matt Martin, Community Development; Laurie Craghead, County Counsel; and about twenty other citizens, including representatives of the School District, the Alfalfa Fire District, the City of Bend and others, and media representative Elan Glucklich of The Bulletin. Chair Baney opened the meeting at 1:30 p.m. 1. Discussion of a Promissory Note and Loan to the Alfalfa Fire District. Wayne Lowry, along with Bob Kathman and Roan Hollite of the Alfalfa Fire District, briefed the Board on the item. It involves a request for a tax anticipation loan for $10,000, which would be paid off by the District when it obtains tax revenue. It is at the County's investment rate, which is better than most. It was explained that this would fund District activities until tax revenue is collected next year. This will put them ahead about nine months, and enable them to pay legal expenses, accounting fees, and so on. This item is on the Wednesday, February 26 business meeting agenda for formal Board approval. 2. Discussion of a Resolution Approving Issuance of Hospital Revenue Bonds by the Hospital Facility Authority of Deschutes County. Minutes of Board of Commissioners' Work Session Monday, February 24, 2014 Page 1 of 13 Mr. Lowry stated this Resolution will allow the Hospital Facility Authority to bond debt for about $80 million. Commissioner Unger is Chair of the Authority and said they will consider this bond tomorrow. It requires a vote of the Commissioners on Wednesday, February 26 to proceed at that point. Some proceeds will be spent outside of Deschutes County, requiring hearings in those locations (Crook and Jefferson counties). Chair Baney said this will help change the perspective of how medical care is given, as there are concerns about the delivery of medical care in general. For some private doctors that are not part of a larger system, the changing face of medical services will make their work more challenging. Mr. Lowry stated there will be a presentation given on Wednesday, February 26 at the Board business meeting to explain this further. 3. Finance/Tax Update. Mr. Lowry went over the monthly investment report, up to 58 basis points from 53. The County has about $36 million in investments, moving into the market and out of the pool, cautiously making these changes. Regarding year to date expenses, most funds are on track, but in some cases, expenditures are lower. Property tax receipts have been adjusted to show current collections. General fund highlights are the Clerk's revenue, below projections. This fund. is usually a net add, but may be more of a draw this year. The Sheriff's funds show revenues up on the property tax side. Community Development will have a budget adjustment due to better performance in revenue. Road is now seeing capital outlay projections declining, with some budget savings. Motor vehicle revenue is higher than anticipated. Solid Waste is up about 9%. The Health Benefits Trust is about the same as it has been. In capital projects, the jail project has had a change order due to desired security systems adjustments. The Sheriff's Office is funding some of this. Minutes of Board of Commissioners' Work Session Monday, February 24, 2014 Page 2 of 13 4. Discussion of a Proposal from the Bend-La Pine School District for a UGB Expansion to Accommodate a New School for Bend. Matt Martin gave an overview of the item. This is a quasi-judicial request of the School Board to enable them to build a new middle school near Summit High School, to form a new tri-school campus. The City of Bend was part of the previous meeting, and the decision was approved by the Hearings Officer. There was no opposing testimony or any appeals offered. There was a request to approve this by emergency so the school can open by fall of 2015. There would be no zone change; just a change to the comprehensive plan. Commissioner Unger said they will need to explain to the audience why the emergency clause is necessary. Sharon Smith gave an overview through a PowerPoint presentation. The acreage needs are large and they were unable to find suitable land within the current UGB. This allows for some campus collaboration. The design is new since it has been 14 years since a middle school was built. They will need to do some road realignments due to topography. They are in a tight timeframe, as school capacity is already behind by the time they pass a bond measure. They don't want to miss opening in fall 2015. Traffic and utility issues have already been addressed with the City of Bend. They beefed up many of the pedestrian connections in this area. Chair Baney asked that they do a similar presentation at the Board meeting on Wednesday. 5. Discussion of Text Amendment regarding the County's Traffic Study Requirements. Peter Russell said they are changing requirements due to higher capacity in some subdivisions. Some language will be added to give more discretion to the County Road Department depending on capacity and traffic flow. The public hearing date has not yet been set. Chair Baney asked why this is coming up now. Mr. Russell said there have been some inquiries from developers who are uncertain how to proceed. This will make Code easier to use. Minutes of Board of Commissioners' Work Session Monday, February 24, 2014 Page 3 of 13 Commissioner Unger asked if it has to do with road construction standards. Mr. Russell said it would not change this or other physical properties of the roads. it allows for more congestion in certain situations. The changes will be on new roads as appropriate. Commissioner Unger asked about monument signs on the highway outside Tumalo, and the archeological studies. Mr. Russell said it is unincorporated so they are not eligible for ODOT to provide this. The Road. Department will sign the permit if the community will be responsible for maintenance. ODOT has tentatively approved the locations. 6. Discussion of Possible Code Amendments: PRC, Domestic Livestock and Long-range Planning Projects. Nick Lelack gave a brief overview of the items to be discussed. First to be addressed was the City of Bend's request to supplement the grant for the west side project. Jon Skidmore of the City said they want to request match funding for transportation growth management, through an integrated study. DLCD and. ODOT are granting up to $200,000 and the City has to provide a local match of $100,000. They are working with OSU — Cascades and Bend Metro Park & Recreation District through partner agencies investing in the study. They are refining the scope of work and it is coming back for comments. Each group should have someone sit in on the consultant selection process. They are looking at land use patterns and transportation in that area, development in different combinations, and how they affect each other. There will be a public process to determine what makes the most sense and is supported. They will develop performance measures, look at scenarios and refine it to code and overlay amendments. Safety, access and connectivity are to be considered. The goal is to be able to tell landowners or developers what is expected. Chair Baney asked if they are looking at the scope of work. Mr. Lelack stated. that Community Development is involved, as is Property & Facilities and. others. Commissioner Unger noted that the County has 80 acres in that area and there are others with large land holdings. Minutes of Board of Commissioners' Work Session Monday, February 24, 2014 Page 4 of 13 He asked if those larger property owners would be interested in participating or invited to sit in. Mr. Skidmore said he would like to see local government lead the way, since individual property owners may have more of a vested interest. With the timelines involved, they thought it might be easier to start out with just the government agencies. Mr. Lelack stated that 18 months ago, it was the County, Park & Rec District and. Robinson. The City has the TGM grant now and the project is significantly larger. Susan Ross said they discussed this but there are more than just a few property owners. The readiness for the County to proceed with its own land is valuable. Commissioner Unger wants to be sure all options are well-managed. Mr. Anderson stated that this could be funded a couple of different ways. It could be decided through the budget process, and economic development or project development, for instance. This is a good move for the City, County and others. Mr. Lelack stated that the consultant would handle all the public outreach. UNGER: Move approval of$25,000 in support of the study. BANEY: Second. VOTE: UNGER: Yes. BANEY: Chair votes yes. Nick Lelack spoke about the agricultural lands program (ALP). No decisions were made previously whether to proceed with this process. Peter Gutowsky said it will be helpful to understand the current workload. The ALP started out with the ideas of a certain outcome, but staff realized there needs to be a lot of conversations, starting with the irrigation districts and others tied to agricultural lands. The County needs to understand what is working and what isn't. It would involve a significant outreach by long range planning staff, with the hope of coming back in the summer with results. The Board can then determine next steps. Conversations with the Planning Commission show strong opinions, which will also be found in the community. Staff is ready to begin this undertaking, but it involves a three or four month public involvement process. Minutes of Board of Commissioners' Work Session Monday, February 24, 2014 Page 5 of 13 Commissioner Unger said it will make a big difference on how it is staged, and having people understand how the County and State look at this issue. Mr. Gutowsky noted there would be statistics on the landowner base, average parcel size, irrigation and non-irrigation, and the full spectrum of land use relationships. Some are in fire districts, wildlife combining zones, and so on. They would have to show what the zoning means and relevant land use rules. People need to have a good context of what it all means. This requires a lot of front-loading work. They also would have to be able to explain why this is being done and what potential outcomes might be. They also have to explain to the State why this is being considered. Some may feel their land is improperly designated. The County wants to know what is working and what isn't. Commissioner Unger stated this has been a frustrating discussion for years. The Big Look process tried, but couldn't get into it deeply enough. Mr. Lelack said the list shows what is currently underway, and there are resources to start this process. Mr. Gutowsky said the City of La Pine now has jurisdiction over the lands affected by the PRC. They should reconvene a committee to address and update this if needed, although it has been seven years since the last meeting. Mr. Lelack said they could find out if the committee desires changes. Mr. Anderson said the PRC/TDC issue is one that Commissioner DeBone is watching, but realizes the importance of other issues. He suggested that perhaps they could convene the committee and bring them up to speed, and see if they are interested in modifications, as an intermediate step. Chair Baney said they should let the group know this would be addressed later in the year. Commissioner Baney said the County will be picked off by issues one at a time unless they have developed some sidebars and criteria. Right now, with issues of soils classifications and other details, they are unable to make a lot of headway. There might be technologies available or other ways that are not so black and white, to deal with lands. Commissioner Unger wants the public engaged to learn about opportunities and problems. Mr. Lelack said the initial agricultural lands were established decades ago, but this has not been addressed for almost twenty years. Minutes of Board of Commissioners' Work Session Monday, February 24, 2014 Page 6 of 13 Mr. Lelack then went into details on the City of Bend Airport Master Plan. The City is in a position to initiate this now. They are coordinating this within the next few months. The City Council has adopted this Plan and the County will need to consider it. Mr. Gutowsky stated that the Deschutes County Bicycle Guide uses customized software to allow the public to get on the site and utilize interactive mapping within the transportation system. The old model was on paper; this is more interactive and useful for active cyclists. This is a growing segment of the population. It addresses road cycling on County-maintained roads. Erik Kropp said the mountain biking areas are mostly on USFS land. Mr. Lelack spoke about tracking systems for resorts, both the annual tracking and the ongoing tracking of the lots and properties, residential, overnight lodging etc. They are consolidating this into one system with a format that works for the County and the resorts. They are meeting with the resorts one at a time. This should be done by mid-April, at which time they will report back to the Board. The other table is a look back and forward. It shows the CMP and amendments, and how the information is captured, plus what is outstanding. Mr. Gutowsky stated that regarding domestic livestock issues, they will convene a panel through Matt Martin to examine rural residential issues like this. They will include people from the Extension District, Soil and Water Conservation District and others to talk about how to deal with issues regarding manure. Primarily this is a problem in Crooked River Ranch and southern Deschutes County. Ordinances might work, but the Department of Agriculture has regulatory responsibility. The Planning Commission will discuss whether ordinances need to be enhanced. John Griley of Code Enforcement said there are about half a dozen complaints a year on average. There are strong opinions on how livestock is managed, and a role for the Sheriffs Office. This will be a future work session discussion. Minutes of Board of Commissioners' Work Session Monday, February 24, 2014 Page 7 of 13 They are examining ordinances from other counties, which have been in place for decades. It is a dynamic issue, depending on acreage size, number of animals, etc. They need to know if new regulations will resolve these issues or if there are other means. Mr. Lelack said there are several paths forward. One is to keep things the same but educate. Or they can limit the ordinance to where it is needed the most. They could look at all small acreages and treat them all the same. The Planning Commission will make recommendations. Chair Baney notes that someone could have twenty acres, but be putting all their livestock on a small part of it. Mr. Lelack discussed Harper Bridge. The Sunriver Owners' Association and others went to the State Marine Board to discuss boat launch ideas. He will be meeting with SROA members to discuss this further, and will share the results with the Board. Commissioner Unger asked about following dual tracks. Mr. Lelack said they would find consensus if possible, and look at funding through the SMB. They are looking at both concepts. Peter Gutowsky stated that they will spend six months on a certified local government grant, and Zechariah Peck is spearheading interactive mapping efforts. This will be a significant contribution to historic preservation efforts. There will always be an interest in this. Mr. Lelack said they want to make this program relevant for tourism and economic development, as part of recreational resources. Mr. Gutowsky said this should be ready by May. It will be a fresh experience and more meaningful. Much of it is being done by volunteers, and. I.T. is also involved. It will be interactive in many ways. They are working on legislative amendments, which is mostly housekeeping. Mr. Lelack said that they are working closely with DLCD and. DEQ on a Goal 11 exception and findings for the La Pine area. They want to initiate this no later than early May, with hearings later in the year. They hope to get feedback. before winter when a lot of residents are gone from the area. Minutes of Board of Commissioners' Work Session Monday, February 24, 2014 Page 8 of 13 This is a significant work program, taking a lot of staff time and resources. He added that Klamath County does not want to take this on now; they will wait to see how it goes here. They will make sure absentee landowners are involved as much as they want to be. DEQ will help with the mailings to 5,000 or more property owners. Mr. Gutowsky said in regard to the brownfields grant, they are working on the inventory process and are still involved with the cities on their part. They will share a preliminary map based on DEQ's database. They can then prioritize for additional analysis and site assessment, and remediation. After they convene to look at the maps, they will need a brownfields advisory committee formed by about this summer. It is going smoothly at this point. In regard to Sage Grouse, he is meeting with Richard Whitman, the Governor's policy advisor regarding BLM's environmental impact statement. They are trying to minimize the listing. One element conveyed by Mr. Whitman was the possibility that the County consider an ordinance regulating development in Sage Grouse areas based on a disturbance cap; if they can avoid the areas, use mitigation and determine how much disturbance is allowed. He is collaborating regionally with seven counties and this is no small task. The Governor's Office feels this will demonstrate to Fish & Wildlife that the State has adequate measures in place, and a plan for the future. This is potentially significant. They have collaborated for one and one-half years, and further work will take a significant amount of time, dealing with Measure 49, ESEE, and other details. Ms. Craghead said if it is meant to head off a listing, it could be a Measure 49 issue. Commissioner Unger asked what the other counties want. Chair Baney said the County has granted Mr. Gutowsky's time for all of this, and she thinks the counties expect even more. Deschutes County should not have to own this, drafting ordinances for seven counties. They need to balance what Peter needs to do, as he has already given a lot of time to the other counties. She feels it has gone far enough. Minutes of Board of Commissioners' Work Session Monday, February 24, 2014 Page 9 of 13 Mr. Gutowsky stated he might be involved in further discussions. If the Governor's Office wants to explore this, they need to engage the counties on the concept. He also is concerned about resources. They are suggesting this summer. Chair Baney emphasized that the needs are not in this county. The County took the lead because we could, but they will allow this to continue if we let them. This is more of a regional solution issue. On the one hand, people can still hunt Sage Grouse, while they are talking about protecting it on the other hand. Does not make sense. Mr. Lelack stated that they are working on a text amendment regarding code violations. The Planning Commission elevated this but there are no resources set aside to deal with it. One issue might be to take the code enforcement procedures manual and do a major update. It contains a number of policies in it to enforce code. This could be handled through a text amendment. Chair Baney asked how many properties are involved in code violations versus the PRC/TDC. Mr. Lelack said he has no idea. They work on code violations as they come in. Mr. Anderson stated there are typically 300 or more per year, with about 180 to 220 open cases at any time. They would have to drop something else if this is to get proper attention. Chair Baney said when it comes to groundwater issues versus code violations, she leans towards groundwater protection. A lot of it will have to do with Goal 11 and other issues and how they can get them to align. Chair Baney observed that the County is investing in a consistent timeframe so long-range planning issues can be addressed in a timely manner, rather than be reactionary. 7. Other Items. Commissioner Unger said that he would like to be appointed as representative to the Oregon Consortium Board of Directors, through 2015. Minutes of Board of Commissioners' Work Session Monday, February 24, 2014 Page 10 of 13 BANEY: Move approval. UNGER: Second. VOTE: UNGER: Yes. BANEY: Chair votes yes. Mr. Anderson stated that the Mock Trial group wants to do a presentation at the Wednesday work session. There will be a weed ordinance discussion on March 5. The Board asked for a matrix of changes and suggestions. The litigation update has been moved to March 12, and will be under executive session.. The Board went into executive session at this time, under ORS 192.660(2)(a), employment of a public officer;192.660(2)(e), real property negotiations; and 192.66O(2)(h), pending or threatened litigation. Chair Baney brought up concerns regarding marijuana dispensaries. Mr. Anderson said there have been no comments on a proposed ordinance except from the Sheriff There are a few retail outlets now in Bend. They have heard nothing thus far from the community. Chair Baney would like to prepare for this issue and it is easier to restrict outside of the cities. Commissioner Unger suggested they wait and see what others are doing first, before putting in a lot of work. Mr. Anderson said there is a State bill in play that would allow local governments to regulate this, but the County has just been monitoring it. Mr. Anderson asked about a support letter requested for OSU — Cascades capital projects. BANEY: Move approval. UNGER: Second. Minutes of Board of Commissioners' Work Session Monday, February 24, 2014 Page 11 of 13 VOTE: UNGER: Yes. BANEY: Chair votes yes. In regard to COVA, Chair Baney said she met with Brent McLean of Northview Hotel Group (General Manager of Brasada), and Geoff Roemelt of Eagle Crest. They asked what the County wants; for instance, performance measures, more than the increase in tax revenue, and whether there is a DMO of choice. They ended up in a Visit Bend/COVA discussion. Sunriver has chosen COVA as their DMO of choice. This is a significant issue and it is hard to get away from Sunriver's choice. She asked for a letter stating what they want. This seems to be skewed towards Sunriver. Chair Baney is getting tired of COVA's defensive attitude all the time. She does not think the COVA board has open discussions, and it is chaired by Sunriver. She would like to get input from Dan Despotopulos. Mr. Kropp stated they need to ask them to brand. Central Oregon. Chair Haney noted that the COVA website is almost all Sunriver. They say it is because the majority of revenue is from there. The solution is to get performance measures from COVA. They are far behind in modern technology. Mr. Anderson said they have drafted an agreement with COVA that sets out some mechanisms for their reporting on performance. Now it is just budgeting and planning. The Board can tell them what it wants to see. Chair Baney stated she wants to hear out Mr. McLean without the COVA board interfering. They are too defensive. Brasada is looking to Visit Bend. Eagle Crest feels left out. Commissioner Unger asked about the others also, such as Redmond and La Pine. Mr. Kropp and Mr. Anderson will meet with. Mr. McLean early next week. Mr. Anderson talked about potential traffic issues at OSU — Cascades and the problem of separate parking for some students who live on campus. They think. this is not hinged to site plan approval. They are looking at a five-year lease of County property to do this, and feel this should be adequate. Minutes of Board of Commissioners' Work Session Monday, February 24, 2014 Page 12 of 13 However, master planning needs to include Robinson and the County. They would have to pave and light it, so there is a commitment. He is meeting with the City to see if this will meet site plan review. Chair Baney feels that infrastructure or those types of investments are not to be considered permanent in case the County wants to do something different. Improvements would have to be considered short-term. They need to think of the entire vision. Mr. Anderson stated that he has not gotten the draft MOU back. It acknowledges the County is not locked into certain things. Being no further items discussed, the work session adjourned at 5:15 p.m. DATED this .� Day of 2014 for the Deschutes County Board of Commissioners. Tammy Baney, Ch joie ej2„sa.ytf2___ Anthony De:one, Vice Chair ATTEST: (Fitoutu. Alan Unger, Commissioner Recording Secretary Minutes of Board of Commissioners' Work Session Monday, February 24, 2014 Page 13 of 13 U'�J-r�s % 0 0 oe { Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., MONDAY, FEBRUARY 24, 2014 1. Discussion of a Promissory Note and Loan to the Alfalfa Fire District — Wayne Lowry 2. Discussion of a Resolution Approving Issuance of Hospital Revenue Bonds by the Hospital Facility Authority of Deschutes County— Wayne Lowry 3. Finance/Tax Update — Wayne Lowry 4. Discussion of a Proposal from the Bend-La Pine School District for a UGB Expansion to Accommodate a New School for Bend —Matt Martin, CDD; Members of the School Board 5. Discussion of Text Amendment regarding the County's Traffic Study Requirements —Peter Russell, CDD 6. Discussion of Possible Code Amendments: PRC, Domestic Livestock and. Long-range Planning Projects — Nick Lelack, CDD 7. Other Items PLEASE NOTE:At any time during this meeting,an executive session could be called to address issues relating to ORS 192.660(2)(e),real property negotiations;ORS 192.660(2)(h),litigation;ORS 192.660(2)(d),labor negotiations;or ORS 192.660(2)(b),personnel issues;or other issues under ORS 192.660(2),executive session. Meeting dales,times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners'meeting rooms at 1300 NW Wall St.,Bend,unless otherwise indicated. If you have questions regarding a meeting,please call 388-6572. Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. 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The projected information has been reviewed and updated, where appropriate, by the respective departments. Cc: All Department Heads GENERAL FUND • Statement of Financial Operating Data Through January 31, 2014 FY 2014-Year to FY 2013 Date(58% of Year) FY 2014 %of Actual Actual Budget Budget Projection 1$Variance Revenues Property Taxes -Current 20,734,019 19,819,957 94% a) 21,031,062 21,656,062 625,000 Property Taxes-Prior 1,108,377 489,310 68% 720,000 652,000 (68,000) Other General Revenues 2,683,531 1,570,692 80% b) 1,955,900 2,035,900 80,000 Assessor 866,121 669,877 82% c) 812,421 889,421 77,000 County Clerk 1,710,900 800,090 57% 1,415,487 1,193,487 (222,000) BOPTA 16,419 13,494 89% c) 15,200 17,200 1,400 District Attorney 174,794 64,452 35% 184,194 184,194 - Tax Office 252,869 193,265 93% c) 208,750 234,536 25,786 Veterans 74,348 36,031 51% 70,920 70,920 - Property Management 100,249 53,083 58% 91,000 91,000 - Grant Projects 2,000 1,167 58% 2,000 2,000 - Total Revenues 27,723,627 23,711,418 89% 26,506,934 27,026,720 519,186 Expenditures Assessor 3,439,127 2,066,678 56% 3,687,131 3,617,131 70,000 County Clerk 1,299,189 769,949 51% 1,500,045 1,385,045 115,000 BOPTA 58,401 34,874 45% 76,901 63,051 13,850 District Attorney 5,034,333 3,097,572 55% 5,638,777 5,438,777 200,000 Finance/Tax 779,725 493,453 58% 846,733 800,839 45,894 Veterans 250,880 160,047 53% 299,163 299,163 - Property Management 275,329 156,696 61% 258,807 258,807 - Grant Projects 122,139 73,593 57% 129,951 129,951 - Non-Departmental 1,221,749 558,033 40% d) 1,392,993 1,409,993 (17,000) Total Expenditures 12,480,872 7,410,895 54% 13,830,501 13,402,757 427,744 Transfers Out 13,930,307 8,184,593 60% 13,615,578 13,615,578 - Total Exp&Transfers 26,411,179 15,595,488 57% 27,446,079 27,018,335 427,744 Change in Fund Balance 1,312,448 8,115,930 (939,145) 8,385 947,530 Beginning Fund Balance 9,059,394 10,371,843 109% 9,500,000 10,371,843 871,843 Ending Fund Balance $ 10,371,843 $18,487,772 * $8,560,855 $10,380,228 $1,819,373 * FY 2014 Contingency-$ 8,560,855 a) Current year taxes due November, February and May b) PILT received in July-$500,941 c) A&T grant- 1st, 2nd &3rd Quarter payments have been received and are trending in excess of budget d) The$375,703 budgeted to be paid to LED#2 will instead be paid to LED#1. Utility expensed budgeted and paid from General Fund Non-Departmentmental are projected to exceed the amounts appropriated. Page 1 COMM JUSTICE-JUVENILE Statement of Financial Operating Data Through January 31, 2014 FY 2014-Year to FY 2013 Date(58% of Year) FY 2014 %of Actual Actual Budget Budget Projection I $Variance Revenues Federal Grants - 7,272 171% a) 4,254 11,715 7,461 SB#1065-Court Assess. 8,606 7,725 129% 6,000 8,000 2,000 Jail Funding HB#2712 101,659 18,198 50% 36,568 36,568 - Discovery Fee 8,703 1,870 23% b) 8,300 3,500 (4,800) Food Subsidy 24,650 13,220 55% 24,000 24,000 - OYA Basic&Diversion 354,583 128,964 35% c) 364,268 359,149 (5,119) Inmate/Prisoner Housing 113,760 19,950 16% d) 125,000 35,000 (90,000) Contract Payments 90,765 2,086 2% e) 120,000 5,000 (115,000) Interest on Investments 6,343 4,200 70% 6,000 7,200 1,200 Leases 1,200 673 56% b) 1,200 1,000 (200) Grants-Private 1,729 404 32% b) 1,250 700 (550) CFC Interfund Grant 120,595 74,520 n/a f) - 128,041 128,041 Interfund Grant-Gen Fund 20,000 10,000 50% 20,000 20,000 - Miscellaneous 790 129 20% 650 650 - Total Revenues 853,383 289,212 40% 717,490 640,523 (76,967) Expenditures Personnel Services 4,878,315 2,813,617 55% g) 5,109,496 5,000,000 109,496 Materials and Services 1,086,677 540,032 50% e) 1,085,433 970,433 115,000 Capital Outlay - - 0% 100 - 100 Transfers Out 50,400 1,830 50% 3,660 3,660 - Total Expenditures 6,015,391 3,355,479 54% 6,198,689 5,974,093 224,596 Revenues less Expenditures (5,162,008) (3,066,267) (5,481,199) (5,333,570) 147,629 Transfers In-General Fund 5,344,523 3,131,534 58% 5,368,346 5,368,346 - Change in Fund Balance 182,515 65,267 (112,853) 34,776 147,629 Beginning Fund Balance 995,051 1,177,566 105% 1,125,000 1,177,566 52,566 Ending Fund Balance $ 1,177,566 $ 1,242,833 * $1,012,147 $1,212,342 $ 200,195 * FY 2014 Contingency-$ 1,012,147 a) Includes$7,090 payment on a FY 2013 grant b) Revenue trending lower than anticipated-PSU lease being discontinued c)State informed County of the FY 2014 amount subsequent to preparation of FY 2014 budget d) Housing trending lower than anticipated-$4,650 billing outstanding e) BRS/Maplestar program discontinued. Projected revenues and expenditures reduced accordingly f) Support to JCP program expenditures was not included in the original budget. CFC interfund grants were awarded during FY 20143 g) Unfilled positions Page 2 SHERIFF-Consolidated Statement of Financial Operating Data Through January 31, 2014 FY 2014-Year to FY 2013 Date(58% of Year) FY 2014 Actual Actual I Budget Budget I Projection 1 $Variance Revenues (Funds 701 &702) Law Enf Dist Countywide 19,512,075 17,535,460 92% 19,116,763 20,023,596 906,833 Law Enf Dist Rural 12,228,468 9,545,018 79% 12,125,008 12,240,040 115,032 Total Revenues 31,740,543 , 27,080,478 87% 31,241,771 32,263,636 1,021,865 Expenditures (Fund 255) Sheriffs Services 2,263,061 1,375,795 57% 2,401,838 2,401,738 100 CivilSpecial Units 723,704 671,503 60% 1,110,175 1,110,175 - Automotive/Communications 1,837,849 1,022,571 62% a) 1,643,912 1,643,912 - Investigations/Evidence 1,425,223 846,556 57% 1,472,678 1,472,578 100 Patrol 8,174,690 4,883,150 57% b) 8,544,952 8,494,952 50,000 Records 685,178 409,412 53% 774,452 774,352 100 Adult Jail 12,850,417 8,042,231 56% c) 14,384,459 14,384,459 - Court Security 298,060 170,700 62% 275,852 275,752 100 Emergency Services 185,439 125,305 56% 223,273 223,173 100 Special Services 1,236,781 771,719 52% 1,498,298 1,498,298 - Training 481,717 247,734 47% 527,979 527,879 100 Other Law Enforcement Svcs 667,913 488,766 63% d) 779,623 829,523 (49,900) Non-Departmental 85,253 47,659 58% 81,701 81,701 - Total Expenditures 30,915,283 19,103,100 57% 33,719,192 33,718,492 700 Revenues less Expenditures 825,260 7,977,377 * (2,477,421) (1,454,856) 1,022,565 DC Comm Syst Reserve 200,000 200,000 200,000 200,000 - Transfer to Reserve Funds 200,000 200,000 200,000 200,000 - Change in Fund Balance 425,260 7,577,377 (2,877,421) (1,854,856) 1,022,565 Beginning Fund Balance 9,128,533 9,553,793 8,161,912 9,553,793 1,391,881 Ending Fund Balance $9,553,793 $17,131,170 $5,284,491 $7,698,937 $2,414,446 *FY 2014 Contingency-$5,284,491 a) FY 2014 appropriated amount, $291,747 for payment Deschutes County Communication System Fund expended in July 2013 b) Projected savings in Personnel from open unfilled positions c) Projected savings in Personnel and Bond Debt expense will be used to offset the cost of renting additional jail beds from Jefferson County and other Jail unexpected expansion expenses d)Additional Personnel expense (Extra Help&Overtime)due to workload Page 3-A • SHERIFF-Fund 255 Statement of Financial Operating Data Through January 31, 2014 FY 2014-Year to FY 2013 Date(58% of Year) FY 2014 Actual Actual [Budget Budget I Projection I $Variance Revenues(Fund 255) Law Enf Dist Countywide 18,708,928 11,874,194 49% 24,478,462 21,161,510 (3,316,952) Law Enf Dist Rural 12,206,355 7,199,940 50% 14,525,221 12,556,982 (1,968,239) Total Revenues 30,915,283 19,074,135 49% 39,003,683 33,718,492 (5,285,191) Expenditures(Fund 255) Sheriffs Services 2,263,061 1,375,795 57% 2,401,838 2,401,738 100 Civil/Special Units 723,704 671,503 60% 1,110,175 1,11 0,175 - Automotive/Communications 1,837,849 1,022,571 62% a) 1,643,912 1,643,912 - Investigations/Evidence 1,425,223 846,556 57% 1,472,678 1,472,578 100 Patrol 8,174,690 4,883,150 57% b) 8,544,952 8,494,952 50,000 Records 685,178 409,412 53% 774,452 774,352 100 Adult Jail 12,850,417 8,042,231 56% c) 14,384,459 14,384,459 - Court Security 298,060 170,700 62% 275,852 275,752 100 Emergency Services 185,439 125,305 56% 223,273 223,173 100 Special Services 1,236,781 771,719 52% 1,498,298 1,498,298 - Training 481,717 247,734 47% 527,979 527,879 100 Other Law Enforcement Svcs 667,913 488,766 63% d) 779,623 829,523 (49,900) Non-Departmental 85,253 47,659 58% 81,701 81,701 - Total Expenditures 30,915,283 19,103,100 57% 33,719,192 33,718,492 700 Revenues less Expenditures $ - (28,965.48) * $5,284,491 $ - $(5,284,491) * FY 2014 Contingency-$ 5,284,491 a) FY 2014 appropriated amount, $291,747 for payment Deschutes County Communication System Fund expended in July 2013 b) Projected savings in Personnel from open unfilled positions c) Projected savings in Personnel and Bond Debt expense will be used to offset the cost of renting additional jail beds from Jefferson County and other Jail unexpected expansion expenses d)Additional Personnel expense(Extra Help&Overtime) due to workload Page 3-B SHERIFF-Expenditure Detail Statement of Financial Operating Data Through January 31,2014 FY 2014-Year to FY 2013 Date(58%of Year) FY 2014 Actual Actual I Budget Budget I Projection [ $Variance Expenditures Sheriff's Services Personnel 1,311,042 786,062 56% 1,411,820 1,411,820 - Materials&Services 952,019 589,733 60% 989,918 989,918 - Capital Outlay 0% 100 - 100 Total Sheriffs Services 2,263,061 1,375,795 57% 2,401,838 2,401,738 100 Civil/Special Units Personnel 637,830 592,164 59% 1,009,306 1,009,306 - Materials&Services 85,874 79,339 83% 95,769 95,769 - Capital Outlay - 0% 5,100 5,100 - Total Civil/Special Units 723,704 671,503 60% 1,110,175 1,110,175 - Automotive/Communications Personnel 413,153 230,340 57% 404,407 404,407 - Materials&Services 1,406,033 756,480 63% 1,202,505 1,202,505 - Capital Outlay 18,663 35,750 97% 37,000 37,000 - Total Automotive/Communications 1,837,849 1,022,571 62% 1,643,912 1,643,912 - Investigations/Evidence Personnel 1,283,221 758,885 57% 1,338,593 1,338,593 - Materials&Services 142,001 87,671 65% 133,985 133,985 - Capital Outlay - 0% 100 - 100 Total Investigations/Evidence 1,425,223 846,556 57% 1,472,678 1,472,578 100 Patrol Personnel 7,325,801 4,314,999 56% 7,723,459 7,673,459 50,000 Materials&Services 613,033 318,878 57% 563,921 563,921 - Capital Outlay 235,856 249,274 97% 257,572 257,572 - Total Patrol 8,174,690 4,883,150 57% 8,544,952 8,494,952 50,000 Records Personnel 583,461 385,479 58% 665,327 665,327 - Materials&Services 101,717 23,933 22% 109,025 109,025 - Capital Outlay - 0% 100 - 100 Total Records 685,178 409,412 53% 774,452 774,352 100 6.0. Jail Personnel 10,934,201 6,877,909 57% 12,060,079 11,960,079 100,000 Materials&Services 1,879,643 1,055,833 54% 1,947,790 2,103,038 (155,248) Capital Outlay 36,573 56,519 74% 76,590 76,590 - Transfer Out-Jail Debt Service 51,969 17% 300,000 244,752 55,248 Total Adult Jail 12,850,417 8,042,231 56% 14,384,459 14,384,459 - Court Security Personnel 285,997 164,032 62% 265,966 265,966 - Materials&Services 12,063 6,668 68% 9,786 9,786 - Capital Outlay - 0% 100 - 100 Total Court Security 298,060 170,700 62% 275,852 275,752 100 Emergency Services Personnel 175,729 111,813 57% 196,825 196,825 - Materials&Services 9,710 13,492 51% 26,348 26,348 - Capital Outlay - 0% 100 - 100 Total Emergency Services 185,439 125,305 56% 223,273 223,173 100 Special Services Personnel 1,024,967 687,014 55% 1,251,196 1,251,196 - Materials&Services 175,717 84,705 40% 211,502 211,502 - Capital Outlay 36,096 - 0% 35,600 35,600 - Total Special Services 1,236,781 771,719 52% 1,498,298 1,498,298 - Training, Personnel 345,417 198,923 52% 384,725 384,725 - Materials&Services 136,300 48,811 34% 143,154 143,154 - Capital Outlay - 0% 100 - 100 Total Training 481,717 247,734 47% 527,979 527,879 100 Other Law Enforcgment Services Personnel 607,877 436,450 62% 705,392 755,392 (50,000) 1 Materials&Services 60,035 52,316 71% 74,131 74,131 - Capital Outlay 0% 100 - 100 Total Other Law Enforcement Svcs 667,913 488,766 63% 779,623 829,523 (49,900) Non-Departmental Materials&Services 85,253 47,659 58% 81,701 81,701 Page 4 Total Non-Departmental 85,253 47,659 58% 81,701 81,701 - Total Expenditures $ 30,915,283 $19,103,100 57% $33,719192 $33,718,492 $ 700 LED#1 -Countywide Statement of Financial Operating Data • Through January 31, 2014 FY 2014-Year to Date FY 2013 (58% of Year) FY 2014 Actual Actual 1 Budget Budget l Projection 1 $Variance Revenues Tax Revenues-Current 15,812,544 15,179,216 94% a) 16,103,377 16,468,804 365,427 Tax Revenues - Prior 817,322 375,957 74% 507,902 501,263 (6,639) Federal Grants 24,510 18,668 73% b) 25,500 18,668 (6,832) State Grant 158,199 24,309 21% 115,524 115,524 - Jail Funding HB 2712 101,659 18,198 39% 46,143 46,143 - Jail Funding HB 3194 - 107,806 n/a c) - 107,806 107,806 Transp. of State Wards 3,289 1,215 24% 5,000 5,000 - SB 1145 1,479,991 1,223,569 77% d) 1,584,991 1,628,947 43,956 Prisoner Housing 284,189 129,237 162% e) 80,000 140,000 60,000 Des. Cty Gen Fund Grant - - 0% f) 4,762 380,465 375,703 Des. Cty Video Lottery Grant 5,000 5,000 100% 5,000 5,000 - Grants 20,640 - n/a - - - Des Cty Court Security 116,646 - 0% g) 99,318 45,632 (53,686) Des Cty Juvenile Contract 12,051 8,627 86% 10,000 10,000 - Title III Reimbursement 39,916 - n/a - - - Inmate Commissary Fees 29,756 17,531 117% 15,000 20,000 5,000 Work Center Work Crews 53,237 48,271 97% 50,000 50,000 - Concealed Handgun Classes 8,050 1,825 52% 3,500 3,500 - Inmate Telephone Fee 97,403 47,233 59% 80,000 80,000 - Soc Sec Incentive-Fed 14,600 7,200 144% 5,000 10,000 5,000 Medical Services Reimb 20,461 10,386 80% 13,000 13,000 - Sheriff Fees 314,668 206,312 83% 250,000 250,000 - Interest 44,629 25,568 80% 32,000 32,000 - Donations-"Shop with a Cop" 31,717 62,994 121% 51,897 62,995 11,098 Miscellaneous 21,599 16,337 57% 28,849 28,849 - Total Operating Revenues 19,512,075 17,535,460 92% 19,116,763 20,023,596 906,833 EXPENDITURES &TRANSFERS DC Sheriff's Office 18,708,928 11,874,194 49% * 24,478,462 21,161,510 3,316,952 DC Comm Systems Reserve 80,000 80,000 100% 80,000 80,000 - Transfer to Reserve Fund 100,000 100,000 100% 100,000 100,000 - Total Expenditures 18,888,928 12,054,194 49% 24,658,462 21,341,510 3,316,952 Change in Fund Balance 623,147 5,481,265 (5,541,699) (1,317,914) 4,223,785 Beginning Fund Balance 5,883,963 6,507,110 5,541,699 6,507,110 965,411 Ending Fund Balance $ 6,507,110 $ 11,988,375 $ - $5,189,196 $5,189,196 *Payment to Sheriff's Fund adjusted monthly to equal actual expenditures attributable to countywide services a)Current year taxes due November, February, and May b)Bureau of Justice SCAPP funding will be less than planned due to qualifying inmate population c) Unanticipated HB 3194 funding for the Adult Jail d) 1145 inmate reimbursement will exceed budget amount for the year e)Based on YTD actual, DOC reimbursement for SB395(repeat DUD)inmates will exceed plan for the year f)General Fund grant budgeted for LED#2 will be made instead to LED#1 g)State OJD distributions will be less than planned for the year Page 5 LED#2-Rural 702 Statement of Financial Operating Data Through January 31, 2014 FY 2014-Year to Date FY 2013 (58%of Year) FY 2014 Actual Actual 1 Budget Budget Projection I $Variance Revenues Tax Revenues-Current 7,698,340 7,261,950 93% a) 7,839,932 7,878,906 38,974 Tax Revenues-Prior 404,894 184,929 70% 263,858 246,565 (17,293) Federal Grants 53,818 30,622 211% b) 14,500 35,000 20,500 Federal Grants-BLM 20,881 - 0% c) 25,000 25,000 - US Forest Service 78,750 39,375 51% 76,500 76,500 - Bureau of Reclamation 40,580 2,401 9% c) 26,000 26,000 - State Grant 274,465 65,904 39% 169,000 169,000 - SB#1065 Court Assessment 8,606 7,785 14% 55,000 55,000 - Marine Board License Fee 143,724 91,976 61% c) 150,000 150,000 - Des Cty General Fund Grant 136,735 - 0% d) 375,703 - (375,703) Des Cty Transient Room Tax 2,513,265 1,326,673 58% d) 2,274,297 2,713,243 438,946 Asset Forfeiture 11,760 - n/a - - - City of Sisters 468,060 283,896 58% 486,678 486,678 - Des Cty CDD Contract 54,366 34,574 58% 59,270 59,270 - Des Cty Solid Waste Contr 54,366 34,574 58% 59,270 59,270 - School Districts 46,212 27,868 70% 40,000 40,000 - Claims Reimbursement 860 108 n/a - 108 108 Seat Belt Program 5,390 3,535 35% 10,000 10,000 - Sheriff Fees 9,617 6,222 62% 10,000 10,000 - Court Fines & Fees 120,247 76,070 61% 125,000 125,000 - Interest 20,654 10,970 91% 12,000 12,000 - Grants-Private 6,500 5,000 n/a - 5,000 5,000 Donations 11,650 4,500 n/a - 4,500 4,500 Miscellaneous 44,728 46,087 87% 53,000 53,000 - Total Revenues 12,228,468 9,545,018 79% 12,125,008 12,240,040 115,032 EXPENDITURES &TRANSFERS DC Sheriffs Office 12,206,355 7,199,940 50% * 14,525,221 12,556,982 1,968,239 DC Comm Systems Reserve 120,000 120,000 100% 120,000 120,000 - Transfer to Reserve Fund 100,000 100,000 100% 100,000 100,000 - Total Expenditures 12,426,355 7,419,940 _ 50% 14,745,221 12,776,982 1,968,239 Change in Fund Balance (197,887) 2,125,078 (2,620,213) (536,942) 2,083,271 Beginning Fund Balance 3,244,571 3,046,683 2,620,213 3,046,683 426,470 Ending Fund Balance $ 3,046,683 $5,171,761 - $ - $2,509,741 $2,509,741 *Payment to Sheriffs Fund adjusted monthly to equal actual expenditures attributable to countywide services I a) Current year taxes due November, February, and May b) HIDTA overtime reimbursements for drug investigations will exceed plan c) Invoiced quarterly. Reimbursements reflect seasonal activity d) Due to Transient Room Taxes projected to exceed budget, the$2,650,000 annual payment and an additional projected $63,243 payment will be received from Transient Room Tax Fund Page 6 PUBLIC HEALTH Statement of Financial Operating Data . Through January 31, 2014 FY 2014-Year to FY 2013 Date(58% of Year) FY 2014 %of Actual Actual Budget Budget Projection I $Variance Revenues - Medicare Reimbursement 68 - n/a - Federal Grant&Fed Reimb 630 27,545 689% 4,000 90,455 86,455 Federal Grant(ARRA) 212,500 - 0% 85,000 80,750 (4,250) State Grant 2,795,249 1,532,249 51% a) 3,021,360 3,089,284 67,924 Child Dev&Rehab Center 38,154 10,125 26% b) 39,609 39,609 - State Miscellaneous 248,176 14,259 9% b) 163,310 85,835 (77,475) OMAP 578,042 370,761 61% 612,400 677,477 65,077 Family Planning Exp Proj 519,121 252,888 46% 550,000 550,000 - Grants (Intergvt, Pvt, &Local) 40,214 33,519 20% 164,923 164,923 - Contract Payments 174,624 32,175 21% b) 151,316 68,456 (82,860) Patient Insurance Fees 214,544 136,960 74% 184,200 198,881 14,681 Health Dept/Patient Fees 95,108 55,300 46% 119,400 103,810 (15,590) Vital Records-Birth 32,475 22,150 54% 41,000 41,000 - Vital Records-Death 112,235 56,310 56% 100,000 100,000 - Environmental Health-Lic Fac 755,693 641,279 85% c) 753,750 753,750 - Interest on Investments 6,262 3,966 66% 6,000 6,750 750 Donations 19,366 44,372 2465% 1,800 44,372 42,572 Interfund Contract 162,757 48,366 27% b)d) 180,426 91,691 (88,735) Miscellaneous 3,425 3,550 254% 1,400 4,000 2,600 Total Revenues 6,008,643 3,285,774 53% 6,179,894 6,191,043 11,149 Expenditures Personnel Services 6,344,766 3,718,947 52% 7,153,756 6,637,269 516,487 Materials and Services 2,036,535 1,010,547 47% 2,132,898 2,050,000 82,898 Capital Outlay - - 0% 100 - 100 Transfers Out 157,200 78,660 50% 157,320 157,320 - Total Expenditures 8,538,501 4,808,153 51% 9,444,074 8,844,589 599,485 Revenues less Expenditures (2,529,858) (1,522,379) (3,264,180) (2,653,546) 610,634 Transfers In-General Fund 2,349,357 1,575,861 58% 2,701,475 2,701,475 - Transfers In-PH Res Fund 62,136 16,500 50% 33,000 33,000 - Transfers In-Gen. Fund Other 65,100 32,550 50% 65,100 65,100 - Total Transfers In 2,476,593 1,624,911 58% 2,799,575 2,799,575 - Change in Fund Balance (53,265) 102,532 (464,605) 146,029 610,634 Beginning Fund Balance 1,327,199 1,273,934 92% 1,385,592 1,273,934 (111,658) Ending Fund Balance $ 1,273,934 $ 1,376,466 * $ 920,987 $ 1,419,962 $ 498,975 *FY 2014 Contingency-Original Budget$ 1,252,630; as of January 31, 2014$920,987 a)Oregon Health Authority grant projected at amended contract amount b) Received quarterly in arrears. Invoices have been submitted Page 7 c)Majority of fees are due annually and collected in December and January d) Interfund contract reduced due to elimination of FTE BEHAVIORAL HEALTH • Statement of Financial Operating Data Through January 31, 2014 FY 2014-Year to FY 2013 Date(58% of Year) FY 2014 %of Actual Actual Budget Budget Projection I $Variance Revenues Marriage Licenses 5,650 3,980 61% 6,500 6,500 - Divorce Filing Fees 122,971 74,945 53% 140,600 140,600 - Federal Grants 252,331 36,617 15% a) 252,349 204,849 (47,500) Federal Grant(ARRA) 63,750 63,750 250% 25,500 63,750 38,250 State Grants 7,552,648 4,087,484 49% b) 8,296,649 8,077,086 (219,563) State Miscellaneous 62,361 21,520 35% c) 61,860 21,520 (40,340) Adult Mental Health Initiative 229,038 144,086 63% 230,000 534,086 304,086 Title 19 121,876 106,426 74% 144,246 193,792 49,546 Liquor Revenue 144,595 63,015 46% 137,000 150,000 13,000 School Districts 23,317 499 n/a - 499 499 Patient Fees 110,491 116,215 74% 158,082 222,319 64,237 Interest on Investments 19,900 11,273 55% 20,500 20,500 - Rentals 16,625 8,500 46% 18,500 18,500 - Administrative Fee 5,224,877 4,805,375 58% 8,318,643 8,318,643 - Interfund Contract-Gen Fund 127,000 36,420 29% d) 127,000 127,000 - Miscellaneous 17,482 19,826 19826% 100 20,000 19,900 Total Revenues 14,094,911 9,599,929 53% 17,937,529 18,119,644 182,115 Expenditures Personnel Services 10,916,057 7,036,919 51% 13,716,801 12,810,808 905,993 Materials and Services 5,970,799 3,373,296 48% e) 7,004,720 6,122,720 882,000 Capital Outlay 26,965 - 0% 10,000 10,000 - Transfers Out 204,000 102,450 50% 204,900 204,900 - Total Expenditures 17,117,821 10,512,665 50% 20,936,421 19,148,428 1,787,993 Revenues less Expenditures (3,022,909) (912,736) (2,998,892) (1,028,784) 1,970,108 Transfers In-General Fund 1,307,787 803,425 58% 1,377,302 1,377,302 - Transfers In-OHP-CDO 484,494 - n/a - - - Transfers In-Acute Care Svcs 264,631 171,262 58% 293,593 293,593 - Transfers In-ABHA 524,039 - n/a - - - Total Transfers In 2,580,951 974,687 58% 1,670,895 1,670,895 - Change in Fund Balance (441,958) 61,951 (1,327,997) 642,111 1,970,108 Beginning Fund Balance 3,113,095 2,671,137 77% 3,461,651 2,671,137 (790,514) Ending Fund Balance $2,671,137 $2,733,087 * $2,133,654 $3,313,248 $ 1,179,594 FY 2014 Contingency-Original Budget$ 2,359,100; as of January 31, 2014$2,133,654. a) Federal grant projected at amended contract amount b)Oregon Health Authority grant project at amended contract amount c)Contract for Addiction Recovery terminated d) Received quarterly in arrears e) M&S reduction related to Oregon Health Authority amended contract Page 8 I 1 COMMUNITY DEVELOPMENT Statement of Financial Operating Data . Through January 31, 2014 FY 2014-Year to FY 2013 Date(58%of Year) FY 2014 %of Actual Actual Budget Budget Projection I $Variance Revenues Admin-Operations 31,848 23,565 42% 56,243 33,400 (22,843) Admin-GIS 778 2,878 192% a) 1,500 3,500 2,000 Adm in-Code Enforcement 239,264 154,641 87% 178,000 243,860 65,860 Building Safety 1,563,938 1,022,494 82% 1,247,359 1,700,882 453,523 Electrical 336,210 237,193 84% 283,073 370,446 87,373 Contract Services 166,428 161,717 79% b) 204,800 225,760 20,960 Env Health-On Site Prog 340,564 248,314 86% 288,484 390,223 101,739 Planning-Current 798,221 485,592 77% 634,602 761,522 126,920 Planning-Long Range 348,545 230,021 84% 274,527 329,432 54,905 Total Revenues 3,825,796 2,566,415 81% 3,168,588 4,059,025 890,437 Expenditures Admin-Operations 1,311,935 933,919 58% c) 1,610,396 1,657,896 (47,500) Admin-GIS 117,502 70,342 57% 124,246 124,246 - Admin-Code Enforcement 208,357 161,155 58% 275,515 275,515 - Building Safety 599,764 391,031 58% d) 672,796 717,796 (45,000) Electrical 200,596 126,733 58% 218,300 218,300 - Contract Services 163,822 125,684 77% e) 162,658 187,057 (24,399) Env Health-On Site Pgm 160,291 103,821 61% 171,529 171,529 - Planning-Current 581,155 380,330 57% 665,901 665,901 - Planning-Long Range 356,807 210,869 47% 450,498 450,498 - Transfers Out(D/S Fund) 179,155 173,338 97% 179,035 179,035 - Total Expenditures 3,879,383 2,677,222 59% 4,530,874 4,647,773 (116,899) Revenues less Expenditures (53,586) (110,807) (1,362,286) (588,748) 1,007,336 Transfers In General Fund-Gen Ops 854,872 - 0% f) 465,121 - (465,121) General Fund-L/R Planning 495,360 288,960 58% 495,360 495,360 - A&T Reserve(D/S assistance) 89,577 - 0% f) 89,518 - (89,518) Other - - 0% 100 - (100) Total Transfers In 1,439,809 288,960 28% 1,050,099 495,360 (554,739) Change in Fund Balance 1,386,223 178,153 (312,187) (93,388) 218,799 Beginning Fund Balance 192,482 1,578,705 227% 696,290 1,578,705 882,415 Ending Fund Balance $1,578,705 $1,756,858 * $ 384,103 $1,485,317 $1,101,214 FY 2014 Contingency-$ 384,103 a)$2,500 to be paid by City of La Pine to set up City's new plan and zoning designations in GIS b)Additional revenue generated from contract plan review and inspections services(Sisters, Redmond) c) Includes$63,891 for the Computer Software, additional Accela training expenses, computer replacement& new Permit Tech position d)Conversion of on-call position (Sisters)to permanent position and re-create Ass't. Building Official position e)Additional contract(on-call)services required to meet plan review and inspection service demands f) Beginning Fund Balance and FY 14 revenues are projected to be sufficient to cover FY 14 expenditures Page 9 ROAD Statement of Financial Operating Data Through January 31, 2014 FY 2014-Year to FY 2013 Date(58% of Year) FY 2014 %of Actual Actual Budget Budget Projection $Variance Revenues Federal Grant(ARRA) 7,335 - n/a - - - Mineral Lease Royalties 140,591 25,530 18% 140,000 140,000 - Forest Receipts 1,265,279 - 0% a) 356,270 1,205,101 848,831 Federal-PILT Payment - 1,064,365 n/a b) - 1,064,365 1,064,365 State Miscellaneous 542,290 588,197 76% 773,452 588,198 (185,254) Motor Vehicle Revenue 10,495,426 6,759,679 64% 10,554,500 11,000,000 445,500 City of Bend 45,486 202,418 65% c) 310,000 783,380 473,380 City of Redmond 315,525 27,482 7% c) 370,000 294,535 (75,465) City of Sisters 1,861 84,691 847% c) 10,000 84,692 74,692 City of La Pine 10,000 - 0% c) 10,000 - (10,000) Interest on Investments 32,342 24,515 136% 18,000 32,000 14,000 Interfund Contract 526,110 - 0% d) 562,000 527,450 (34,550) Equipment Repairs 255,369 144,970 66% 220,000 200,000 (20,000) Vehicle Repairs 82,542 - 0% 90,000 75,000 (15,000) Vegetation Management 49,503 - n/a - - - Forester 24,628 - 0% d) 1,500 1,500 - Other Inter-fund Services 30,387 13,216 106% 12,500 44,017 31,517 Inter-Fund Sales- Fuel 623,074 334,428 61% 550,000 495,000 (55,000) Sale of Equip&Material 287,313 185,140 69% 270,000 261,022 (8,978) Miscellaneous 35,018 53,567 231% e) 23,200 60,768 37,568 Total Revenues 14,770,079 9,508,198 67% 14,271,422 16,857,028 2,585,606 Expenditures Personnel Services 5,303,241 3,078,745 57% 5,385,717 5,305,874 79,843 Materials and Services 7,277,398 4,276,410 41% 10,306,609 9,145,700 1,160,909 Capital Outlay 67,987 79,336 3% 2,882,108 94,800 2,787,308 Transfers Out 275,000 - 0% 450,000 450,000 - Total Expenditures 12,923,627 7,434,491 39% 19,024,434 14,996,374 4,028,060 Revenues less Expenditures 1,846,452 2,073,708 (4,753,012) 1,860,654 6,613,666 Trans In -Solid Waste 276,272 141,074 50% d) 282,148 282,148 - Trans In-Transp SDC - - 0% 400,000 - (400,000) Trans In-Road Imp Res - - 0% 1,000 - (1,000) Total Transfers In 276,272 141,074 21% 683,148 282,148 (401,000) Change in Fund Balance 2,122,724 2,214,782 (4,069,864) 2,142,802 6,212,666 Beginning Fund Balance 4,723,852 6,846,576 114% 6,014,368 6,846,576 832,208 Ending Fund Balance $ 6,846,576 $9,061,358_ * $ 1,944,504 $8,989,378 $7,044,874 * FY 2014 Contingency-$ 1,944,504 a) Payment received annually in February b) One-time PILT payment. Not anticipated at the time the FY 2014 budget was adopted c)Billed upon completion of work Page 10 d)Payments to be received in June 2014 from other Road Department funds e)$20,000 claim reimbursement for damaged stop light in La Pine ADULT PAROLE &PROBATION Statement of Financial Operating Data Through January 31, 2014 FY 2014-Year to FY 2013 Date (58% of Year) FY 2014 %of Actual Actual Budget Budget Projection I $Variance Revenues DOC Measure 57 219,240 220,788 101% a) 219,240 220,788 1,548 Justice Reinvest HB3194 458,143 n/a b) - 458,143 458,143 State Miscellaneous 4,301 4,142 96% 4,301 4,142 (159) Alternate Incarceration 7,408 49% 15,000 15,000 - State Subsidy 22,329 10,937 79% 13,826 13,826 - SB 1145 2,748,555 2,272,343 77% 2,951,504 2,951,504 - Probation Work Crew Fees 14,136 2,891 22% c) 13,376 4,956 (8,420) Claims Reimbursement 6,997 n/a d) - 6,997 6,997 Miscellaneous 4,648 70 2% e) 4,500 100 (4,400) Electronic Monitoring Fee 177,947 128,023 82% f) 156,000 219,468 63,468 Probation Superv. Fees 189,330 112,207 64% g) 175,000 192,354 17,354 Interest on Investments 5,743 3,599 60% 6,000 6,000 - Interfund -Sheriff 50,000 29,167 58% 50,000 50,000 - Sale of Equipment 250 - n/a - - - Crime Prevention Grant 50,000 25,000 50% h) 50,000 50,000 - CFC-Domestic Violence 63,906 35,120 47% h) 73,938 73,938 - Total Revenues 3,550,384 3,316,834 89% 3,732,685 4,267,216 534,531 Expenditures Personnel Services 2,956,034 1,944,825 58% 3,326,077 3,326,077 - Materials and Services 912,384 581,610 61% d) 955,003 1,020,359 (65,356) Capital Outlay - - 0% 100 - 100 Total Expenditures 3,868,418 2,526,435 59% 4,281,180 4,346,436 (65,256) Revenues less Expenditures (318,034) 790,399 (548,495) (79,220) 469,275 Transfers In-General Fund 435,328 263,193 58% 451,189 451,189 - Change in Fund Balance 117,294 1,053,592 (97,306) 371,969 469,275 Beginning Fund Balance 630,226 747,520 106% 707,953 747,520 39,567 Ending Fund Balance $ 747,520 $1,801,111 * $ 610,647 $1,119,489 $ 508,842 * FY 2014 Contingency-$ 610,647 a)Annual M57 payment calculated slightly higher than expected b) Unanticipated grant for funding of programs and personnel in FY 2014 ($137,216 )and FY 15($320,927) c) Program participation decreasing d) Insurance settlement e)Number of out of state transfers was less than projected, lowering the fee collection f)Program utilization increase g) Program collection rate is higher, possibly due to more employed offenders h)Quarterly payments not yet received Page 11 CHILDREN &FAMILIES COMMISSION Statement of Financial Operating Data • Through January 31, 2014 FY 2014-Year to FY 2013 Date(58% of Year) FY 2014 %of Actual Actual Budget Budget Projection I $Variance Revenues Federal Grants 252,020 125,590 31% a) 402,044 262,798 (139,246) Title IV- Family Sup/Pres 39,533 7,331 33% 21,994 21,994 - HealthyStart Medicaid 80,557 20,000 25% 80,000 80,000 - Youth Investment 196,053 31,262 n/a 125,048 125,048 - State Prevention Funds 65,270 - n/a - - - HealthyStart/R-S-G 219,950 132,927 52% a) 254,322 264,623 10,301 OCCF Grant 392,440 37,386 20% a) 189,636 133,984 (55,652) Charges for Svcs-Misc 5,148 2,220 111% 2,000 4,000 2,000 Program Fees 5,645 2,790 n/a - 6,060 6,060 Court Fines&Fees 73,959 44,967 60% 75,034 77,086 2,052 Interest on Investments 3,659 1,573 157% 1,000 2,700 1,700 Donations 13 50 n/a - 50 50 Private Grant - 130 n/a - 130 130 Interfund Grants 358,343 219,812 63% a) 350,375 329,624 (20,751) Total Revenues 1,692,590 626,037 42% 1,501,453 1,308,097 (193,356) Expenditures Personnel Services 570,985 301,881 53% b) 573,849 526,259 47,590 Materials and Services 1,424,002 565,320 38% 1,496,216 1,244,868 251,348 Total Expenditures 1,994,987 867,201 42% 2,070,065 1,771,127 298,938 Revenues less Expenditures (302,397) (241,164) (568,612) (463,030) 105,582 Transfers In General Fund 275,984 162,596 58% 278,739 278,739 - General Fund -Other - 44,675 50% 89,350 89,350 - Total Transfers In 275,984 207,271 56% 368,089 368,089 - Change in Fund Balance (26,413) (33,893) (200,523) (94,941) 105,582 Beginning Fund Balance 574,985 548,572 146% 375,704 548,572 172,868 Ending Fund Balance $ 548,572 $ 514,679 * $ 175,181 $ 453,631 $ 278,450 *FY 2014 Contingency-$175,181 a) Revised to reflect actual award b) Removed 1.0 FTE Early Learning Regional Coordinator from budget For budgeting and reporting purposes,these activities are presented in a single fund "Children and Families Commission." There are two activities: "Regional Early Learning Hub" and "Substance Abuse Prevention". It is anticipated that Substance Abuse Prevention will be merged with Public Health programs in FY 2015. State funding for the Regional Early Learning Hub after FY 2014 is uncertain. Page 12 SOLID WASTE Statement of Financial Operating Data . Through January 31, 2014 FY 2014-Year to FY 2013 Date(58%of Year) FY 2014 %of Actual Actual Budget Budget Projection $Variance Operating Revenues Miscellaneous 19,127 11,534 52% 22,000 20,092 (1,908) Franchise 3% Fees 209,076 20,090 10% a), 200,000 210,000 10,000 Commercial Disp. Fees 971,213 609,902 64% 954,100 1,071,286 117,186 Private Disposal Fees 1,376,005 873,864 67% 1,309,350 1,538,040 228,690 Franchise Disposal Fees 3,980,498 2,487,649 61% 4,095,525 4,345,708 250,183 Yard Debris 107,801 54,167 64% b) 85,000 95,000 10,000 Special Waste 73,568 35,872 143% c) 25,000 40,000 15,000 Interest 8,118 5,758 72% 8,000 9,000 1,000 Leases 10,801 6,301 58% 10,801 10,801 - Recyclables 47,033 24,067 53% 45,000 45,000 - Miscellaneous 3,131 - n/a - - - Total Operating Revenues 6,806,370 4,129,203 61% 6,754,776 7,384,927 630,151 Operating Expenditures Personnel Services 1,651,419 1,040,787 56% 1,868,124 1,866,466 1,658 Materials and Services 2,808,337 1,784,208 54% 3,311,993 3,280,226 31,767 Debt Service 946,711 384,886 41% d) 930,157 930,157 - Capital Outlay 76,335 25,895 47% 55,000 50,896 4,104 Total Operating Expenditures 5,482,802 3,235,778 52% 6,165,274 6,127,745 37,529 Operating Rev less Exp 1,323,569 893,426 589,502 1,257,182 667,680 Transfers Out Road 276,272 141,074 50% e) 282,148 282,148 - Capital Reserve 630,000 357,500 66% f) 545,000 545,000 - Total Transfers Out 906,272 498,574 60% 827,148 827,148 - Change in Fund Balance 417,297 3,630,629 - (237,646) 430,034 667,680 Beginning Fund Balance 807,470 1,224,767 148% 825,655 1,224,767 399,112 Ending Fund Balance $1,224,767 $4,855,396 * $ 588,009 $1,654,801 $1,066,792 *FY 2014 Contingency-$588,009 a) Due April 15, 2014 b) Seasonal c) Unpredictable-revenue mainly from clean-up projects d) Payments made November and May e)Transfers will be made quarterly f)As requested during the year Page 13 RISK MANAGEMENT Statement of Financial Operating Data Through January 31, 2014 FY2014-Year to FY 2013 Date(58%of Year) FY 2014 'o of Actual Actual Budget Budget Projection I $Variance Revenues Inter-fund Charges: General Liability 262,333 159,147 58% 272,823 272,823 - Property Damage 313,480 190,474 58% 326,526 326,526 - Vehicle 173,635 95,754 58% 164,150 164,150 - Workers' Compensation 1,448,553 882,110 58% ' 1,512,188 1,512,188 - Unemployment 254,165 180,947 58% 310,203 310,203 - Claims Reimb-Gen Liab/Property 34,401 1,098 3% 40,000 40,000 - Process Fee-Events/Parades 1,300 280 12% 2,300 2,300 - Miscellaneous 76 14 18% 80 80 - Skid Car Training 23,060 18,450 132% 14,000 22,000 8,000 Interest on Investments 12,226 7,996 66% 12,050 12,050 - TOTAL REVENUES 2,523,228 1,536,269 58% 2,654,320 2,662,320 8,000 Direct Insurance Costs: GENERAL LIABILITY Settlement/Benefit 382,659 138,205 Defense 50,919 21,308 Professional Service 85,751 11,685 Insurance 148,035 151,339 Loss Prevention 8,790 113 Miscellaneous 3,290 2,926 Repair/Replacement 200 2,200 Total General Liability 679,645 327,777 82% 400,000 450,000 (50,000) PROPERTY DAMAGE Insurance 159,171 166,668 Repair/Replacement 54,449 121,234 Total Property Damage 213,620 287,902 115% 250,000 350,000 (100,000) VEHICLE Insurance 366 205 Loss Prevention 16,030 11,237 Repair/Replacement 54,919 27,994 Total Vehicle 71,316 39,437 33% 120,000 100,000 20,000 WORKERS' COMPENSATION Settlement/Benefit 367,051 264,250 Professional Service - 5,000 Insurance 141,960 113,452 Loss Prevention 36,000 21,173 Miscellaneous 46,366 25,860 Total Workers'Compensation 591,376 429,736 54% 800,000 630,000 170,000 UNEMPLOYMENT-Settlement/Benefits 137,082 80,468 40% 200,000 180,000 20,000 Total Direct Insurance Costs 1,693,039 1,165,319 66% 1,770,000 1,710,000 60,000 Insurance Administration: Personnel Services 308,508 175,573 53% 333,327 333,327 - Materials&Srvc, Capital Out. &Tranfs. 131,414 88,931 45% 197,193 197,093 100 Total Expenditures 2,132,961 1,429,823 62% 2,300,520 2,240,420 60,100 Change in Fund Balance 390,267 106,446 353,800 421,900 68,100 Beginning Fund Balance 2,240,791 2,631,057 2,517,479 2,631,057 113,578 Ending Fund Balance $2,631,057 $2,737,503 * $ 2,871,279 $ 3,052,957 $ 181,678 Page 14 * FY 2014 Contingency-$2,871,279 DESCHUTES COUNTY 9-1-1 Statement of Financial Operating Data Through January 31, 2014 FY 2014-Year to Date FY 2013 (58% of Year) FY 2014 %of Actual Actual Budget Budget Projection r$Variance Revenues Property Taxes-Current 6,323,533 5,689,820 96% a) 5,947,600 6,173,348 190,000 Property Taxes- Prior 319,349 145,277 66% 219,007 193,698 (25,309) Federal Grants 46,514 - 0% b) 200,000 200,000 - State Reimbursement 35,066 19,957 55% 36,000 36,000 - Telephone User Tax 767,453 188,545 25% c) 750,000 750,000 - Data Network Reimb. 64,247 - 0% 30,000 30,000 - Jefferson County 30,755 26,689 89% 30,000 30,000 - User Fee 69,012 43,191 80% 54,000 54,000 - Police RMS User Fees 229,103 - 0%d) 256,791 256,791 - Contract Payments 11,885 - 0% 137,000 137,000 - Miscellaneous 10,084 54,963 611% 9,000 54,963 45,963 Claims Reimbursement 46,760 - n/a - - - Interest 54,324 28,503 47% 60,600 60,600 - Total Revenues 8,008,083 6,196,945 80% 7,729,998 7,976,400 210,654 Expenditures Personnel Services 3,982,162 2,607,361 59% 4,432,356 4,432,356 - Materials and Services 1,929,460 1,252,573 59% 2,132,476 2,132,476 - Capital Outlay 81,515 44,477 7% e) 600,000 600,000 - Total Expenditures 5,993,138 3,904,411 54% 7,164,832 7,164,832 - Revenues less Expenditures 2,014,945 2,292,534 565,166 811,568 210,654 Transfers Out-Reserve Fund 500,000 7,800,000 100% 7,800,000 7,800,000 - Change in Fund Balance 1,514,945 (5,507,466) (7,234,834) (6,988,432) 210,654 Beginning Fund Balance 8,883,086 10,398,030 106% 9,800,000 10,398,030 598,030 Ending Fund Balance $10,398,030 $ 4,890,564 * $2,565,166 $3,409,599 $ 808,685 *FY 2014 Contingency-$2,565,166 a) Current year taxes due November, February, and May b) Reimbursement grant for CAD to CAD Capital Expenditures. Billing for a portion made to ODOT c) Payments received quarterly-October,January, April, and July d) Billed annually e) Capital projects are in progress. Anticipate expending the amount budgeted Page 15 Health Benefits Trust Statement of Financial Operating Data Through January 31,2014 FY 2014-Year to FY 2013 Date(58.3%of Year) , FY 2014 %of Actual Actual Budget Budget Projection $Variance Revenues: Internal Premium Charges 12,874,815 8,372,748 58i% 14,269,138 14,335,839 66,701 Part-Time Employee Premium 30,280 11,094 27.7% 40,000 19,000 (21,000) Employee Monthly Co-Pay 643,918 446,555 45.6% 980,000 800,000 (180,000) COIC 1,405,518 917,951 57.6% 1,592,750 1,570,000 (22,750) Retiree/COBRA Co-Pay 963,987 641,441 66.9% 958,333 1,100,000 141,667 Prescription Rebates 99,330 107,637 213.2% 50,493 107,637 57,144 Claims Reimbursements 50,493 1,675 n/a - 1,675 1,675 Miscellaneous 1,240 429 n/a - 429 429 Interest 70,959 36,441 60.7% 60,000 62,000 2,000 Total Revenues 16,140,540 10,535,971 58.7% 17,950,714 17,996,581 45,867 Expenditures: Personnel Services(all depts) 197,101 94,413 45.0% 209,676 175,536 34,140 . Materials&Services Admin&Wellness Claims Paid-Medical 11,879,332 6,872,558 55.8% a) 12,321,732 11,734,720 793,571 Claims Paid-Prescription 1,059,923 431,982 40.6% a) 1,064,841 789,918 340,226 Claims Paid-Dental/Vision 1,835,199 993,073 54.4% a) 1,825,442 1,746,269 159,641 Claims Refunds (131,375) (147,996) n/a - (147,996) 147,996 Stop Loss Insurance Premium 336,407 163,163 43.5% 375,000 375,000 - State Assessments 194,510 67,753 31.5% 215,000 215,000 - Administration Fee(EMBS) 334,141 197,102 59.7% 330,000 330,000 - Preferred Provider Fee 50,841 28,590 52.0% 55,000 55,000 - Health Impact 52,224 4,327 7.9% 55,000 4,327 50,673 Other-Administration 101,616 19,409 32.3% 60,162 60,162 - Other-Wellness 49,996 71,025 92.6% 76,739 156,000 (79,261) Admin&Wellness 15,762,814 8,700,986 53.1% 16,378,916 15,318,399 1,060,517 Deschutes On-site Clinic Contracted Services 804,311 448,780 49.0% 915,000 915,000 - Medical Supplies 33,155 30,567 305.7% 10,000 30,567 (20,567) Equipment 2,170 - 0.0% 250 - 250 Other 46,715 17,061 44.5% 38,310 38,310 - Total DOC 886,351 496,409 51.5% 963,560 983,877 (20,317) Deschutes On-site Pharmacy Contracted Services 367,193 159,122 55.1% 289,004 289,004 - Medication and Drugs 1,446,770 888,539 59.2% b) 1,500,000 1,600,000 (100,000) Other 63,518 7,393 62.3% 11,876 11,876 - Total Pharmacy 1,877,480 1,055,054 58.6% 1,800,880 1,900,880 (100,000) Total Expenditures 18,723,746 10,346,861 53.5% 19,353,032 18,378,692 974,340 Change in Fund Balance (2,583,206) 189,109 (1,402,318) (382,111) 1,020,207 Beginning Fund Balance 14,551,028 $11,967,822 102% 11,700,000 11,967,822 267,822_ Ending Fund Balance $ 11,967,822 $12,156,931 " $10,297,682 $11,585,710 $1,288 028 %of Exp covered by Revenues 86.2% 101.8% 92.8% 97.9g1 Page 16 FY 2014 Contingency-$10,297,682 jrf 2/10/2014 a) Projection based on combination of annualizing current year and 12-month rolling average b) January has not been billed/paid. Estimated based on December actual FAIR AND EXPO CENTER Statement of Financial Operating Data Through January 31, 2014 FY 2014-Year to FY 2013 Date(58%of Year) FY 2014 %of Actual Actual Budget Budget Projection $Variance Revenues Miscellaneous $ 4,102 $ 3,221 64.4% $ 5,000 $ 5,000 $ - Vending Machines - - 0.0% 1,500 1,500 - Telephone Fees- Events 255 140 n/a - 140 140 Special Events Revenues 383,339 202,208 51.2% 395,000 395,000 - Interest 76 394 n/a - 394 394 Storage 35,283 13,602 25.2% 54,000 40,000 (14,000) Camping at F &E 16,700 838 7.6% 11,000 15,000 4,000 Horse Stall Rental 48,036 1,635 5.5% 30,000 45,000 15,000 Concession % - Food 139,006 50,968 33.5% 152,000 152,000 - Rights(Signage, etc.) 85,338 8,000 10.0% 80,000 80,000 - Grants - 14,149 7.9% a) 180,000 180,000 - Interfund Rentals 2,400 1,400 58.3% 2,400 2,400 - Annual County Fair(net) 245,000 205,000 82.0% b) 250,000 205,000 (45,000) Interfund Contract 45,000 - n/a - - - Total Revenues 1,004,534 501,555 43.2% 1,160,900 1,121,434 (39,466) Expenditures: Personnel Services 821,293 516,986 58.2% 887,593 887,593 - Materials and Services 580,396 367,580 76.0% c) 483,533 616,822 (133,289) Debt Service 114,117 69,227 61.3% 112,974 112,974 - Capital Outlay 9,000 48,392 26.9% a) 180,100 180,000 100 Total Expenditures 1,524,806 1,002,185 60.2% 1,664,200 1,797,389 (133,189) Revenues less Expenditures (520,272) (500,630) (503,300) (675,955) (172,655) Transfers In: General Fund 320,000 218,274 58.3% 374,186 374,186 - Room Tax-6%(Fund 160) 25,744 15,015 58.3% 25,744 25,744 - Room Tax- 1% (Fund 170) 82,800 110,341 58.3% 189,156 225,734 36,578 Fair&Expo Reserve 50,000 50,000 50.0% 100,000 100,000 - Total Transfers In 478,544 393,630 57.1% 689,086 725,664 36,578 Change in Fund Balance (41,728) (107,000) 185,786 49,709 (136,077) Beginning Fund Balance 35,055 (6,673) 48,827 (6,673) (55,500) Ending Fund Balance (6,673) $ (113,673) S-234,613 $ 43,036 $ (191,577) *FY 2014 Contingency-$234,613 a) Pacific Power and Energy Trust grant for solar panels on the Event Center b) Revenues and Expenses for the annual fair recorded in a separate fund and the available net income is transferred to the Fair&Expo Center Fund c) The expenditure for the fire alarm/suppression system was not included in the FY 2014 budget Page 17 JUSTICE COURT Statement of Financial Operating Data Through January 31, 2014 FY 2014-Year to FY 2013 Date(58% of Year) FY 2014 of Actual Actual J Budget Budget Projection I $Variance Revenues Court Fines&Fees a) 357,920 193,856 46% b)c) 422,500 422,500 - State Miscellaneous - - 0% 600 600 - Interest on Investments 796 396 44% 900 900 - _ Total Revenues 358,716 194,252 46% 424,000 424,000 - Expenditures Personnel Services 365,245 241,135 54% 445,984 445,984 - Materials and Services 166,294 113,366 60% 190,210 190,210 - Total Expenditures 531,539 354,501 56% 636,194 636,194 - Revenues less Expenditures (172,823) (160,249) (212,194) (212,194) - Transfers In-General Fund a) 221,716 82,145 58% . 140,819 140,819 - Change in Fund Balance 48,893 (78,104) (71,375) (71,375) - Beginning Fund Balance 104,925 153,818 124% 124,241 153,818 29,577 Ending Fund Balance $ 153,818 $ 75,714 * $ 52,866 $ 82,443 $ 29,577 * FY 2014 Contingency-$52,866 a) FY 2013: The Transfer from the General Fund was$579,636. As Justice Court Fines&Fees recorded in the General Fund as revenue totalled$357,920, the net transfer to Justice Court was$221,716 b) YTD Actual reported on "cash basis". January fines, to be received in February-$34,530 c) Collections tend to be seasonal and are greater during February, March and April Page 18 r cui) -5 - o U U o C) o U 41t rg U ti Z CA L) Deschutes County Bethlehem Inn (Fund 128) FY 2013-Actual; FY 2014-Year to Date Actual, Budget and Projection Through January 31, 2014 FY 2014-Year to FY 2013 Date(58%of Year) FY 2014 % of Actual Actual Budget Budget Projection EMI Revenues Grants-Private $ - $ - 0.0% $2,700,600 $ - $(2,700,600) Lease Payments 24,408 14,238 58.3% 24,408 24,408 - Total Revenues 24,408 14,238 58.3% 2,725,008 24,408 (2,700,600) Expenditures Debt Service: Interest Expense 14,617 8,348 34.2% 24,408 14,200 10,208 Total Expenditures 14,617 8,348 34.2% 24,408 14,200 10,208 Change in Fund Balance 9,792 5,890 2,700,600 10,208 (2,690,392) Beginning Fund Balance (_2,710,173) (2,700,381) 100.0% (2,700,600) (2,700,381) 219 Ending Fund Balance $(2,700,381) $(2,694,492) $ - $(2,690,173) $(2,690,173) a) Interest on January 2014 negative cash balance: $1,214.31. b) Inception through January 31, 2014: Revenues- Lease Payments $ 87,462 Expenditures: Land/Building(Amertitle)-July 2007 2,241,313 Hickman Williams 17,578 City of Bend-May 2008 250,000 KN EX CO 5,289 Kleinfelder 3,732 Total expended on facility 2,517,913 Interest on Negative Cash Balance 264,041 Total expended 2,781,954 Net $(2,694,492) V C Z E." 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O �C a) Q LLJ a N c IL D M 2 top Z U 0 a► .-.. rt Cau_ CC l— F- E F– W Z U F- Z to Deschutes County General Support Services-BOCC Conference/Seminar, Education/Training and Travel Expenditures County College Expenditures FY 2014 FY 2014 BOCC Conference & Travel Jul Aug Sep Oct Nov Dec Jan Total Tammy Baney Conf/Sem &Educ/Training 35 - 340 45 - - - 420 Travel Meals - - 30 50 - 80 Accommodations - - - 312 91 104 - 507 Airfare Mileage reimbursement - 478 104 450 510 2,038 —_-- 391 105 Ground Transport/Parking - - - - - - Total Baney - 513 104 1,101 677 545 ! 105 3,045 Alan Unger Conf/Sem & Educ/Trainin g 205 - 10 375 - 735 Travel Meals - - - - - 81 - 81 Accommodations _ 192 - - T _ 415 479 1,086 86._ Airfare - - - - - - — .._ - Mileage reimbursement - - � - 2,056 2,056 Ground Transport/Parking - - - 14 Total Unger 397 10 - 35 3,972 - 790 2,739 Tony DeBone —_ --— �_ �_. .._. Conf/Sem &Educ/Trainin g - 45 10 120 1,219 520 184 340 T .__ Travel Meals - 82 - - - 100 - 181 Accommodations 618 164 - 415 - 145 - 1,342 Airfare 658 50 - - - - 708 Mileage reimbursement - 105 - - 862 Ground Transport - 74 - - - - - 74 Total DeBone 1,795 474 184 1,166 45 601 120 4,386 Total -BOCC Department Conf/Sem &Educriraining 725 35 194 1,055 ' 90 120 155 _ 2,374 Travel Meals - 82 - - 30 230 - 342 - 9 Accommodations 810 164 1,143 91 727 - 2,9 5_ 35 Airfare 658 50 - - . - 708 Mileage Reimbursement - 583 104 861 510 2,794 105 4,956 Ground Transport - 74 - - - 14 - 88 Total - BOCC Department — 2,192 987 298 3,058 722 3,886 260 11,403 FY 2014 Original Budget 15,250 Percent of FY 2014 Budget Expended 74.8% BOCC County College Printing/Binding - - - - - 14 14 Office/Copier Supplies 176 - - 48 - - - 224 Meeting Supplies 289 2,362 734 - - 3,384 Total BOCC County College 176 289 2,409 734 14 3,622 NOTE: Above amounts include only those expenditures processed for payment. Additional conference and travel costs may have been incurred,but not_processed for payment. Y p PY JRF 2/3/2014 ES cs rTh 4 Community Development Department 0 X Planning Division Building Safety Division Environmental Soils Division P.O. Box 6005 117 NW Lafayette Avenue Bend, Oregon 97708-6005 (541)388-6575 FAX(541)385-1764 http://www.co.deschutes.or.us/cdd/ MEMORANDUM DATE: February 18, 2014 TO: Board of County Commissioners FROM: Nick Lelack, Community Development Director Peter Gutowsky, Principal Planner MEETING: February 24, 2014 RE: Planning Division Work Plan Update/City of Bend Airport Plan &TGM Requests The purpose of this work session is to: • Seek direction on initiating an agricultural lands program; • Recap the Planning Division's existing projects and ongoing coordination responsibilities; • Discuss other projects; and • Seek direction on a City of Bend request for: o Twenty-five thousand dollars ($25,000) to supplement a Transportation Growth Management (TGM) Grant analyzing the longer term impacts of the Oregon State University-Cascades campus and other potential land use changes occurring in the west side of Bend. Deschutes County is one of four agencies exploring additional TGM costs. I. Agricultural Lands Program The Planning Division has developed a public outreach strategy to understand community, stakeholder, and landowner opinions about Deschutes County farm designations and land use regulations. By relying upon a series of meetings, public forums, and conversations with Exclusive Farm Use (EFU) zoned property owners, this program can help determine if the County needs to change its agricultural zoning at the local and/or state level. Staff anticipates public outreach taking approximately 3 to 4 months (April-June). Staff will then present the results to the Board of County Commissioners (BOCC) and Planning Commission in mid to late-summer 2014, and seek direction on next steps, if any. II. Planning Division Existing Projects Table 1 summarizes Planning Division projects, several of which will extend at a minimum through the first half of FY 2014-2015. Quality Services Performed with Pride Table 1 - Planning Division's Existing Projects Project Description Agricultural Please see the discussion above. Lands Coordinating with the City on a process to adopt: 1) the Bend Airport Master Plan into the City of Bend Deschutes County Comprehensive Plan; 2) a zone change to realign airport zoning Airport Master boundaries if an Exception to Goal 3 Agriculture is proposed); and 3) a text amendment for Plan Deschutes County Code (DCC) 18.76. Airport Development Zone. Status:6-12 months Updating the County's 10-year old bicycle guide in coordination with Bicycle Pedestrian Deschutes Advisory Committee, as called for in the Transportation System Plan. Interactive mapping County Bicycle software recently purchased by the Information Department will allow users to peruse the Guide map online in approximately two months. Status:2 months Preparing a table/matrix to monitor resort requirements, in coordination with Goal 8 Destination Destination Resort representatives. Resort Tracking Status: 1.5 months Keeping domestic livestock on small acreage has been identified as a use that can have detrimental impacts on livability and groundwater quality. On February 13, the Planning Commission convened a panel of experts to discuss best management practices, property Domestic owner responsibilities and enforcement options. On February 27, the Planning Commission Livestock will consider making a recommendation to the BOCC on next steps, if any, to address this issue. Status:TBD Coordinating with the Sunriver Owners Association (SROA) and Oregon Marine Board (OMB) on a boat ramp concept(s) on the Deschutes River at/near Harper Bridge. County, Harper Bridge SROA, and OMB staff will meet on February 19 to discuss design concepts for a boat ramp. The goal is to submit a boat ramp design concept for the OMB's 2015 grant cycle. Status: 12-18 months Historic Administering the Certified Local Government (CLG) Grant from the State Historic Preservation/ Preservation Office. CLG Grant Status:6 months The Planning Commission will conduct a public hearing on February 27 on a package of Housekeeping text amendments that incorporate changes in state law into County Code. In addition, there and Legislative are "housekeeping" amendments that have been identified as necessary to correct errors Amendments and provide additional clarification to existing regulations and the Comprehensive Plan. Status:2-3 months The Oregon Department of Environmental Quality is finalizing the burden of proof to justify a Goal 11 exception for southern Deschutes County. Draft findings are expected on February Statewide 19. If DLCD supports the findings, work sessions with the Planning Commission and BOCC Planning Goal 11 are anticipated in April. The first evidentiary hearing with the Planning Commission is Exception tentatively scheduled for mid-June. Status:6-8 months -2- Table 1 - Planning Division's Existing Projects Project Description Initiating a text amendment to Deschutes County Code (DCC) 17.16, Subdivisions, 18.116, Traffic Study Supplemental Provisions, and 18.16.124, Site Plan to develop stand-alone traffic impact Code analysis requirements. The Planning Commission held a hearing on January 16 and Amendment recommended BOCC adoption. A BOCC work session is scheduled for February 24. Status:6-8 months U.S. EPA Administering a $400.000 U.S. EPA Community-Wide Brownfield Assessment Grant. The Brownfield project's first phase (to conduct an inventory) is in process. The consultant team is also Community-Wide evaluating remediation options for the Demolition Landfill and Redmond Shooting Range. Assessment Grant Status:Grant period is from October 2013 to September 2016 Ill. Ongoing Coordination Responsibilities The following list provides an update on some of the Division's current coordination responsibilities. It is not exhaustive of all coordination activities. • Central Oregon Large-Lot Industrial Lands Project The City of Redmond has identified a site owned by the Oregon Department of State Lands (DSL) adjoining its Urban Growth Boundary (UGB) as a plausible location for a regional large- lot industrial campus. Redmond and DSL are currently coordinating with Central Oregon Intergovernmental Council (COIC)for an official endorsement. They are expected to submit an application to COIC, the regional governance authority this spring. Once this occurs, COIC's Board will formally review the request. Following their approval, DSL would initiate a UGB amendment, likely in late spring, early summer. • City of Bend Growth Management Staff continues to coordinate with the City of Bend to complete their UGB amendment. This process is expected to ramp up with the issuance of a Request for Proposals on February 10 for consultants to perform significant Oregon Land Conservation and Development Commission remand order work tasks.' Local adoption is scheduled for April 2016. In addition, staff is coordinating with the City on its TGM Grant funded project on the west side of Bend (discussed below). • Sage Grouse As a cooperating agency, the Planning Division continues to participate with the Bureau of Land Management(BLM), who recently released a draft programmatic Environmental Impact Statement(EIS)for federal land use and resource management plan (RMP) amendments to incorporate sage-grouse conservation measures in Central and Eastern Oregon. The Division is also participating with the Governor's Office, Sage Grouse Conservation Partnership. This involves interagency and inter-stakeholder coordination on issues related to sagebrush and sage grouse habitat conservation on non-federal lands. This effort compliments actions being http://bendoreqon.gov/index.aspx?paqe=1083 -3- undertaken by BLM on federal lands. The state's goal is to demonstrate that listing the sage grouse as a threatened or endangered species under the federal ESA is unnecessary. The Final EIS and Record of Decision(ROD)are scheduled for September 30, 2014. IV. Other Projects Two projects, one from the FY 2013-2014 Planning Division Work Plan, the other brought up internally, remain on hold, due to limited resources: o Initiate a text amendment to prohibit the issuance of land use and building permits if a property has a pending code violation or is in violation with conditions of approval from a prior land use decision;and, In December 2013, the Planning Commission conducted a work session on this Work Plan action item at the request of William Kuhn. The Commission voted to recommend the BOCC move this project to a higher priority for the Planning Division. o Pollution Reduction Credit Amendments. The Newberry Country Plan's Policy 4.4 calls for evaluating and revising as needed the Transfer of Development Credit and Pollution Reduction Credit programs with the City of La Pine and others. This project is not currently on the Work Plan, but there is interest in implementing this policy. V. City of Bend Request: TGM Grant Partnership& Contribution The City of Bend is reaching out to Oregon State University-Cascades, the Bend Park and Recreation District, and Deschutes County as prominent property owners to each contribute an additional $25,000 to the alternative mobility study being funded largely by a TGM grant. This amount will match their$25,000 contribution for a total of$100,000. A memorandum from the City is forthcoming, explaining this request in more detail. -4- ■01; 4 ,.. '0 i i ,.4 Y.,,,e,°0 1,,v1'r°A.',.,''' ' • ',- 000 ' ' . VIC' t '' . .... ;04.,' , . .. . '... 0* 4 . 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Box 6005 117 NW Lafayette Avenue Bend, Oregon 97708-6005 (541)388-6575 FAX (541)385-1764 http://www.co.deschutes.or.us/cdd/ TO: Board of County Commissioners FROM: Peter Russell, Senior Transportation Planner DATE: January 28, 2014 MEETING: February 24, 2014 SUBJECT: Work session with staff on proposal to move traffic study requirements from Title 17 to Title 18 and revise the level of service (LOS) standard from LOS C to LOS D for new County facilities (TA-13-2) BACKGROUND The County first added a traffic study requirement into the development code in 2006, placing it in Chapter 17.16, which deals with master plans and subdivisions. The traffic study requirements are triggered by any use that will generate more than 50 new weekday trips; however, over the years the County has accepted numerous land use applications that were not subdivisions or master plans, yet easily surpassed that trip threshold and thus had to submit a traffic analysis. At a Jan. 9, 2014, public hearing the Planning Commission recommended the Board of County Commissioners (BOCC) approve the changes in TA-13-2. PROPOSAL A more logical location for the traffic study requirement would be DCC 18.116, Supplemental Provisions, which applies to all land use zones and already includes many general transportation items such as standards for Class I and II road projects, clear zones, off-street parking, and bicycle parking. TA-13-2 would move the traffic study requirements now found in DCC 17.16.115 and shift them to DCC 18.116 while creating a Section 18.116.310, Traffic Study Requirements. The cross-references in DCC 18.124.080, Site Plans, would be modified from DCC 17.16.115 to DCC 18.116.310 and DCC 17.16.115 would also add a cross-reference to the new DCC 18.116.310. The second aspect of TA-13-2 is to change the performance standard from Level of Service (LOS) C for new roads and intersections to LOS D, which is the standard for existing County facilities. By having LOS D as the performance standard for all existing and future County road segments and intersections, the resulting road network will be orderly and cost-effective. The proposed change from LOS C to LOS D for new County facilities would affect a minimal number of future projects. The County's Transportation System Plan (TSP) at Table 5.3.T1 (County Road and Highway Projects) lists 53 total improvements to County roads. Of those 53 County road projects only five are future roads or intersections. Of those five, four are low priority(11-20 years) and one is high priority(1-5 years). None of the five is funded. Quality ServicesPerformed with Pride Staff has provided summary tables based on the "Highway Capacity Manual" (HCM)for the relevant LOS standards. The County's LOS standards apply only to County roads; when County roads intersect State highways the performance standard is set by the "Oregon Highway Plan" (OHP). The LOS for intersections is based on delay. Table 1 compares the difference between LOS C and LOS D at both unsignalized intersection and signalized intersections. The comparison provides a sense of scale of the proposed change in terms of County road operations. Table 1 Average Seconds Delay per Vehicle by Level of Service and Intersection Type Level of Service Unsignalized Signalized LOS C 15-25 seconds_ 20-35 seconds LOS D 25-35 seconds 35-55 seconds Worst case delay(minimum LOS C subtracted from maximum LOS D) 20 seconds 35 seconds LOS applies not just to intersections, but also to lengths of roadway. The major factors for LOS along rural segments are traffic volumes, how easy it is to pass (which is indicated by percent time following a vehicle), and travel speed. The LOS continuum remains the same. LOS A has free flow conditions at or above the posted speed. At the opposite end LOS F has stop and go traffic, high volumes, and very variable speeds. A two-lane rural highway on level terrain can accommodate 3,200 passenger cars per hour(pc/h) in both directions. The capacity of a single travel lane is 1,700 pc/h. Table 2 compares the potential differences between LOS C and D and the pc/h is for traffic in both directions. As pc/h increases so does percent time following while travel speed declines. In other words, more traffic means fewer opportunities to pass. Table 2 Level of Service,Capacity, Percent Time Following,and Speed for Two-Lane Rural Roads Level of Service Passenger Cars/Hr Pct. Time Following Free Flow Speed LOS C 1,190 pc/h 50-65 45-50 mph LOS D 1,830 pc/h 66-80 40-45 mph Worst-Case Difference +640 pc/h +30 -10 mph In terms of rural, two-lane roads at LOS C, traffic volumes have increased and platoons (lines of several vehicles in a row) can begin to form and passing becomes more difficult. Speeds still remain above 45 mph. Traffic flow remains stable, although congestion can occur in the presence of slow-moving vehicles or lots of turning vehicles. LOS D on a rural, two-lane road means traffic begins to be unstable and passing opportunities become extremely difficult while demand for passing increases. Platoons of five to 10 vehicles become common. Slow-moving vehicles and turning vehicles have an even greater adverse effect. The County's TSP on pages 125-126 found the only segments that exceed LOS D in 2030 were on the urban margins of Bend, Redmond, and La Pine. Staff has not yet set a public hearing date on proposed Ordinance 2014-001, which will implement TA-13-2. 2 Memorandum Nj� To: Tom Anderson, Deschutes County \ 4E71 From Jon Skidmore, City of Bend Subject: City request for TGM funding match Date: February 24, 2014 The City received $150,000 to $200,000 from the Transportation Growth Management (TGM) grant program to conduct an integrated transportation and land use study for the central and westside of Bend. The area includes the new OSU Cascades campus area as well as the old Deschutes County land fill site. The City is working to generate a local match of$100,000 by requesting $25,000 from Deschutes County, OSU Cascades and the Bend Metro Parks and Recreation District for the TGM grant. The City will provide $25,000 as well. The following is a list of reasons why Deschutes County would benefit from the TGM planning project. The project will: • Continue on-going community planning collaboration: The TGM planning process will be a collaborative effort between the City, Deschutes County, Bend Parks and Rec, OSU Cascades and the community; each entity has plans that will impact the west side of town, working together is the best way to identify and address community concerns. • Conduct public outreach about land use and transportation issues and solutions: The TGM project will engage the public in a discussion about the impacts of growth generated from a variety of potential development scenarios on the west side of Bend. This discussion will be on a grander scale than the specific land fill site, but will be in a manner similar to how Deschutes County would have to work with the public to entitle and/or develop the land fill site. Outreach is expensive and time consuming. Further by teaming with various land owners and stakeholders on the west side of Bend, we have a larger context within which to discuss a number of projects versus specific proposals. • Create, analyze, and conduct land use and transportation scenarios: The effort for the County to perform the transportation and land use analysis in order to rezone and develop the land fill site will be expensive and time consuming with studies and public outreach; the TGM planning project will analyze transportation and land use planning scenarios that are typically the first stages of planning and development. We expect that the County will take this opportunity to inform the scenario development process so that the resulting studies and recommendations accommodate desired entitlement strategies for the land fill site. • Develop and implement code amendments: The TGM project is intended to develop land use and transportation code amendments that will provide a clear path for specific areas, such as the land fill site, to develop. I appreciate this opportunity to provide some initial comments on the TGM project and the benefits it will provide to the partner agencies we plan to work with on the study. We will be in attendance at the County Commission work session on February 24 to answer any questions or provide more information. Thank you. ...amp. II s mom ilo 1.. 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I' HI 1 , 'Ni L l't 411 1 „ I 1:j " ,,,\ ' 11,1,11100,.41,,,,vol1111(;11 ;;:t k\' i , , 1 ■ -(6- - ' il,, 8# '' '0,?,„0",\\ ''' ' ' ' g _,I , . d4,, • / , ._ / • .1 mu. d ,..,,L,/ , , 111!I 1 i 41)5 477 , I 1 i Iig: ( ' - - gr. .6,!..„ Ha NOIONIHSVM-1111 e/CI SI111044 4011 i 11101111P • Lisilif 11,401 „ . 1011A iimbillika.$44. / P. a sill§ ........,,,,,m„,..,„. 1111T1111 ...gli IMPORTANT INFORMATION — PLEASE REVIEW CAREFULLY. FOR QUESTIONS CALL THE TOC Date: February 20, 2014 ADMIN OFFICE AT 1.866.888.4862 To: The Oregon Consortium Board of Directors From: Jennifer Handy, Chief Operations Officer Re: TOC Board Confirmation of Representation Planning is underway for The Oregon Consortium meeting —to be held March 7, 2014. Please mark your calendar to attend. As a member of The Oregon Consortium Board of Directors, we sincerely hope that you will join us for this important meeting when we confirm county and regional Executive Committee representation for 2014. IN ORDER TO BE PREPARED, THE FOLLOWING ACTION IS REQUESTED BY FEBRUARY 26TH: In preparation for the meeting, it is necessary that we confirm by county— county representation on The Oregon Consortium Board of Directors as well as which members will serve as each Region's Representative on The Oregon Consortium Board of Directors Executive Committee. Action requested by all county representatives: If county representation on The Oregon Consortium Board of Directors will remain the same, then — NO ACTION IS NECESSARY. If representation is changing in 2014, please notify Elisha Templeton at The Oregon Consortium Administrative office by February 26th — Elisha is available at 1.866.888.4862, ext. 214 or via e-mail at elishaAtocowa.org. Action requested of current Executive Committee members: The Executive Committee of the Board is composed of one Commissioner or Judge from each of the nine regions of the Consortium. Executive Committee membership must be confirmed annually. Current Executive Committee members are asked to contact the balance of Board representatives from their region in order to determine which Board member will represent the region on the TOC Executive Committee in the coming year. If regional representation will remain the same in 2014, no action is necessary— if representation will change, please contact Elisha as indicated above. Please ensure that the Executive Committee representative is an individual with the time and interest to provide leadership and attend semi-annual and additional meetings as needed. The TOC Executive Committee also meets as the Joint Policy Committee as-needed along with the Oregon Workforce Alliance Executive Committee. To assist you with the above action(s) we have enclosed a roster of the current Board of Directors and have noted those who currently serve on the Executive Committee. If you have questions regarding this process, please call me at 1.866.888.4862, ext. 217. We look forward to hearing from you soon and to our continued work together. Enclosures: TOC Board Roster THE OREGON CONSORTIUM BOARD OF DIRECTORS 2013 MEMBERSHIP Chair: Judge Mike McCabe Vice-Chair: Judge Steve Grasty Region 1 Columbia County* Commissioner Henry Heimuller Commissioner Term: 12/2014 Columbia County Court House 230 Strand Street 503.397.4322 (Office) St. Helens OR 97051 503.397.7243 (Fax) henry.heimuller@co.columbia.or.us 503.369.1503 (Cell) Region 1 Clatsoo County Commissioner Scott Lee Commissioner Term: 12/2014 Clatsop County 800 Exchange Street Suite 410 503.325.1000 (Office) Astoria OR 97103 503.325.8325 (Fax) slee @co.clatsop.or.us 503.468.8715 (Cell) Region 1 Tillamook County Commissioner Bill Baertlein Commissioner Term: 12/2015 201 Laurel Avenue Tillamook OR 97141 503.842.3403 (Office) bbaertle@co.tillamook.or.us 503.842.1384 (Fax) Region 6 Douglas County* Commissioner Susan Morgan Commissioner Term: 12/2014 Douglas County Courthouse 1036 SE Douglas Ave. Room 217 541.440.4202 (Office) Roseburg OR 97470 541.440.4391 (Fax) morgan@co.douaIas.or.us Region 7 Coos County Commissioner Melissa Cribbins Commissioner Term: 250 North Baxter St. Coquille OR 97423 541.396.7539 (Office) mcribbinscco.coos.or.us 2 Region 7 Curry County* Commissioner Susan Brown Commissioner Term: 12/2015 Curry County Courthouse 94235 Moore St. Suite 122 541.247.3229 (Office) Gold Beach OR 97444 541.2472718 (Fax) browns©co.curry.or.us Region 9 Wasco County Commissioner Rod Runyon Commissioner Term: 12/2014 511 Washington ST Suite 101 The Dalles OR 97058 541.506.2523 (Office) rodr @co.wasco.or.us 541.993.6413 (Cell) Region 9 Hood River County* Commissioner Maui Meyer Commissioner Term: 12/2012 Hood River County Court 601 State Street 541.490.3051 (Cell) Hood River OR 97031 541.386.1203 (Fax) maui(c�copperwest.com Region 9 Sherman County Commissioner Mike Smith Commissioner Term: 12/2012 Sherman County Courthouse P O Box 365 541.565.3416 (Office) Moro OR 97039 541.565.3312 (Fax) Michaelsmith204©gmail.com Region 9 Wheeler County Judge Chris Perry Judge Term: 12/2016 Wheeler County Court P 0 Box 447 541.763.3460 (Office) Fossil OR 97830 541.763.2124 (Fax) cperry(cr7co.wheeler.or.us Region 9 Gilliam County Judge Steve Shaffer Judge Term: 12/2016 Gilliam County Court P O Box 427 541.384.6351 (Office) Condon OR 97823 541.384.2166 (Fax) Steve.shaffer(a7co.gilliam.or.us Region 10 Crook County* Judge Mike McCabe Judge Term: 12/2014 Crook County Court 300 NE Third Street 541.447.6555 (Office) Prineville OR 97754 541.447.1051 (Fax) mike.mccabe(a�co.crook.or.us 541.420.3289 (Cell) Region 10 Deschutes County Commissioner Alan Unger Commissioner Term: 12/2012 Administration Building 1300 NW Wall St Suite 200 541.388.6568 (Office) Bend OR 97701 541.388.4752 (Fax) alan.unger(a7deschutes.orq Region 10 Jefferson County Commissioner John Hatfield Commissioner Term: 12/2014 66 SE "D" Street Suite A Madras OR 97741 541.475.2449 (Office) john.hatfield@co.jefferson.or.us 541.475.4454 (Fax) Region 11 Lake County Commissioner Dan Shoun Commissioner Term: 12/2014 513 Center Street Lakeview OR 97630 541.947.6002 (Office) dshoun@co.lake.or.us 541.947.6015 (Fax) Region 11 Klamath County* Commissioner Dennis Linthicum Commissioner Term: 12/2015 Government Center 305 Main Street, Suite 224 541.883.5100 (Office) Klamath Falls OR 97601 541.883.5163 (Fax) dlinthicum(c�co.klamath.or.us Region 12 Morrow County* Commissioner Leann Rea Commissioner Term: 12/2014 P 0 Box 788 Heppner OR 97836 541.676.5620 (Office) Irea(c�co.morrow.or.us 541.676.5621 (Fax) 541.481.5922 (Home) Region 12 Umatilla County Commissioner George Murdock Commissioner Term: 12/2014 216 SE 4th Room 121 Pendleton OR 97801 541.278.6201 (Office) george.murdock @umatillacounty.net 541.278.5463 (Fax) Region 13 Wallowa County Commissioner Paul Castilleja Commissioner Term: 12/2014 101 South River, Room 101 Enterprise OR 97828 541.426.7731 (Office) pcastilleiaaco.wallowa.or.us 541.426.0582 (Fax) 541.398.0069 (Cell) Region 13 Union County* Commissioner Bill Rosholt Commissioner Term: 12/2014 1106 K Avenue La Grande OR 97850 541.963.1001 (Office) brosholt @union-county.orq 541.963.1079 (Fax) 541.910.1358 (Cell) Region 13 Baker County Commissioner Fred Warner Jr. Commissioner Term: 12/2014 1995 Third Street Baker City OR 97814 541.523.8200 (Office) fwarnera,bakercounty.org 541.523.5340 (Fax) Region 14 Malheur County* Judge Dan Joyce Judge Term: 12/2016 251 "B" Street, West Vale OR 97918 541.473.5123 (Office) dioycemalheurco.org 541.473.5168 (Fax) Region 14 Harney County Judge Steve Grasty Judge Term: 12/2016 450 N Buena Vista Burns OR 97720 541.573.6356 (Office) sgrasty( co.harney.or.us 541.573.8387 (Fax) 541.589.0215 (Cell) Region 14 Grant County Commissioner Boyd Britton Commissioner Term: 12/2014 P 0 Box 64 John Day OR 97845 541.575.0763 (Office) thecommish(7centurytel.net 541.575.4257 (Fax) *Executive Committee Members _ First Name Last Name County Year up for Re- Election Henry Heimuller Columbia 2014 _._ Scott Lee Clatsop 2014 Chuck Hurliman Tillamook 2012 _ Commissioner Elect: Bill Baertlein _.. Susan Morgan Dou.las 2014 VACANT COOS David Itzen Cur 2014 Sherry c Holliday Wasco 2012 Commissioner Elect: Steve Kramer Maui Meyer Hood River 2012 Commissioner Elect: Maui Meyer Mike Smith I Sherman 2012 Commissioner Elect: Mike Smith _,, Jeanne Burch 1 Wheeler 2012 Commissioner Elect: Chris Perry Pat Shaw Gilliam 2012 Commissioner Elect: Steve Shaffer Mike McCabe Crook 2014 Alan Unger Deschutes 2012 Commissioner Elect:Alan Unger John Hatfield Jefferson 2014 Dan Shoun Lake 2014 Cheryl Fluid II Klamath 2012 Commissioner Elect: James Bel let _ Leann Rea Morrow 2014 Bill Hansell Umatilla 2014 Paul Castilleja Wallow 2014 Bill Rosholt Union 2014 Fred Warner Jr. Baker 2014 Dan Joyce Malheur 2016 Steve Grasty Harney 2016 Boyd Britton Grant 2014 * indicates new representation for the County TE= ECONOMIC DEVELOPMENT w Err■ FOR CENTRAL OREGON c■idcerw B E N D CHAMBER GRIMING q STRONG tO(Al(CONOMY February 19, 2014 Dear Speaker Kotek and Senator Girod, We are writing in support of two capital projects affiliated with Oregon State University—Cascades, OSU's branch campus in Bend, Ore. The first the construction an Academic Building—builds on the promise created during the 2013 legislative session for a full four-year university campus in Central Oregon. The second involves a technical fix needed to follow through with bonding approved by the legislature in 2013 to enable the transfer of Cascades Hall to Central Oregon Community College campus. Both projects are fundamental to the Central Oregon region. Academic Building: This building will provide state-of-the-art classrooms, teaching laboratories, research and student community spaces as well as student support,faculty, and administrative offices. Approval this February will provide the academic space needed to open the new campus in Fall 2015. Enrollment at OSU-Cascades grew by 19% in headcount and 16%in FTE in Fall 2013. The immediate needs far exceed the capacity of the current home in Cascades Hall on the COCC campus. By Fall of 2015,0SU-Cascades will need 54,000 SF of academic space on the new campus. OSU is requesting$3,850,000 in Article Xl-G bond authorization. These funds will be matched by$3,850,000 of other funds financed by the campus. Cascades Hall: When the legislature approved the expansion of 05U-Cascades into a four-year campus it also sought to facilitate the transfer of Cascades Hall into the campus infrastructure of COCC which is in need of a student success center. Unfortunately the approval of$5.2 million in Article XI-G bonds for the transfer and refurbishment of Cascades Hall did not match the financing needed. COCC and OSU-Cascades are seeking to reduce the initial bonding to$3.63 million, to be matched by$2 million from COCC and $1.63 in lottery bonds. Central Oregon is one of the fastest growing regions of the state, and expanding access to higher education in this region reduces transportation and living costs for students from the region and makes it more likely that they will complete their degrees and contribute to the State's 40-40-20 goal. We urge your support for these two requests. Sincerely, Signed below are representatives from the City of Bend, Economic Development of Central Oregon, Deschutes County and the Bend Chamber of Commerce. ajsk pziej, & 0 Jim Clinton, Mayor Jodie Barram, Mayor Pro Tern City of Bend City of Bend d am — NNW Anthony DeBone, Commissioner Tammy Baney, Commissioner Deschutes County Deschutes County Alan Unger, Commissioner Deschutes County Roger J. Lee, Executive Director Tim Casey, Executive Director Economic Development for Central Oregon Bend Chamber of Commerce