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2014-189-Minutes for Meeting March 17,2014 Recorded 4/8/2014COUNTY OFFICIAL NANCY DESCHUTES COUNTY CLERKOS CJ 10 4 -�89 COMMISSIONERS' JOURNAL 04108/2014 08,31,51 AM III!IIII IIIIIIIIIIIIIIII III 20 8 Do not remove this page from original document. Deschutes County Clerk Certificate Page Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701 -1960 (541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, MARCH 17, 2014 Present were Commissioners Anthony DeBone and Alan Unger; Commissioner Baney was to arrive later. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; and, for a portion of the meeting, Scot Langton, Assessor; Wayne Lowry, Finance; Judith Ure, Administration; Nick Lelack, Peter Gutowsky, Paul Blikstad and Matt Martin, Community Development,-Laurie Craghead, County Counsel; Ed Keith, Forester; and six other citizens. Vice Chair DeBone opened the meeting at 1 :30 p.m. 1. Request: Bend Area Habitat for Humanity. Judith Ure said the request is for fundraising dollars, for their annual breakfast meeting. Commissioner Unger observed this fund was set up to support these kinds of events. UNGER: Move approval of the grant request for $1,500. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Vice Chair votes yes. 2. Finance and Tax Update. Wayne Lowry said that current yield is .6 %, up from .58% in January. They are purchasing investments as appropriate. This will grow by taking items out of the pool. They have 61 FTE's not yet filled; usually this is about 45. Most are in Health, Sheriffs Office and 9 -1 -1. Minutes of Board of Commissioners' Work Session Monday, March 17, 2014 Page 1 of 11 The General Fund is a bit better than break -even. Clerk's Office revenue is down for the year, as it is dependent on recordings. They appear to be at a low spot, but they should not see further drops with this final adjustment. The Clerk will take a draw of $192,000 from General Fund this year. This amount would be adjusted for next year, as real estate should continue to improve, but there will still be a draw from General Fund. The Sheriff's Office report shows a smaller draw than anticipated. This projection should get better as they get to the end of the year. Community Development shows a great improvement this year. There were some budget adjustments on the expense side. Solid Waste is tracking well, but revenue estimates have come down some. They are still higher than projected. The Health Benefits Trust Fund has improved dramatically over the past few months. He expects it will end at about $12 million, with nearly 100% of expenses covered. The Fair & Expo Fund under special events projected more than has come in, but there are a lot of robust bookings for the rest of the fiscal year that should bring this up. Capital projects, in particular the Jail project, show a contribution from the Sheriff's Office of $136,000. This is to cover materials or services not originally included in the project but that the Sheriff felt were needed. There is still some contingency in the contractors' portion. 3. Forester Update — includes Oregon Dept. of Forestry discussion regarding Forestland Classification. George Ponte, District Forester, and Kristen Cotugno, Assistant District Forester, joined the meeting. Mr. Ponte said he wants to form a forestland . classification committee for the purpose of classifying forest lands within Deschutes County. They have spoken about this in general in the past, and it is time to take action. Minutes of Board of Commissioners' Work Session Monday, March 17, 201.4 Page 2 of 11 He provided an overview of the classifications, why this is important and the potential pitfalls. (See the attached handout for reference.) This is driven by statute and Administrative Rule, for a committee of six to study all lands in the County and determines which meet the definition of forest land. If a parcel meets the basic description, it is then determined which classification it should be. These might be protected in the wild land fire protection program, and the owners may have to pay a fee for this. There are forest protective associations established for this reason. Three people must be appointed by the County. One must be an owner or representative of private lands, one of grazing land, and an at -large member. The three remaining members are appointed by the State Forester and Fire Marshall. It was suggested six people be appointed. This has been done in Hood River, Wasco County and others, and they are working on Crook County. It has been about forty years since the last classification process. It is a challenge and it has become even more difficult since it was delayed for so long. There are lands that are classified as forest land but should probably not be. Also, there are places in the County that have never been classified. These need to be examined and a determination made as to classification, if any. (He referred to a brochure and map) Commissioner Unger asked if juniper forest lands are included. Mr. Ponte said lands are those that are primarily for timber production, class 1; class 2 is the conifer and dry pine sites that are also used for grazing; and class 3 gets to the juniper, which is a buffer from rangeland and timber land. Some areas are predominately juniper. The far reaches of eastern Deschutes County would generally not be considered except some areas northeast of Sisters and south of Lake Billy Chinook. Jumper for this purpose is not considered timber per se. Commissioner Unger said that it all looks like private land. Mr. Ponte stated that this is the intent, but the committee might ask to classify public lands due to past and future exchanges between public and private entities. There is also an off -set agreement with the BLM that means they can block off protected areas to provide help for private lands and public lands in exchange. This is not the official business of the committee, but this will be considered. The process will take a couple of years in committee. Some committees meet frequently and others about once a month. The process is open and transparent and the public is invited. Minutes of Board of Commissioners' Work Session Monday, March 17, 2014 Page 3 of 11 Once the committee has done its first run, there will be a series of public information meetings. Owners can provide comments at that time. After the meetings, there is a formal public hearing, which will likely be extended. The committee will examine the comments and learn more about specific properties. Once the maps have been finalized, they are .filed with the County Clerk and there is a 30 -day hearing time for challenges. When this is completed, some places that are currently protected may not be forest land. He would be surprised if there were many additions. This is not a money grab by the State. The budget is prorated over 2.8 million acres He presented a draft document to form the committee. They can help but are not obligated to facilitate. They will take care of the logistics of the meetings. The agreement establishes the committee and lays out its responsibilities. All of the members would be local so they should not have to travel much. No one has been reimbursed for expenses at this time. They may ask for help from the G.I.S. people to provide mapping, along with employees of the Department. There are nine rural fire protection districts in the County that may be impacted by the process. They are limited to assessing the value of structures and five acres of land if it is in a forest district and is being assessed. Lower Bridge has no fire protection at this point, but protection through the Oregon Department of Forestry may not be the right solution. The committee will not recommend someone do this if there is another form of fire protection available. Commissioner Unger is supportive of the people on the selection list. Mr. Ponte said the public generally does not participate much, at least on the first part. Once you get to where you find harvestable trees, it is not consistent with protecting forest lands. Statute talk about all lands, but they have no intention of having the committee doing it all. Ms. Cotugno said that they want to get this officially adopted and will continue with outreach. The first general meeting will be somewhat for public information; and the committee's first meeting, perhaps occurring a month from now. Minutes of Board of Commissioners' Work Session Monday, March 17, 2014 Page 4 of 11 The committee will then determine how often to meet. They will have to create their own sideboards and bylaws. They may go out on field trips, look at aerial GIS landscapes and so on. Mr. Ponte said about four years ago they reviewed some classifications and took some tours in this area. There have been a lot of land use changes over the years that need to be addressed and considered. 4. Discussion of Rural Residential — Domestic Livestock Issues. Matt Martin said this has been addressed at the Planning Commission level with various agencies and other representatives. The point was to have experts and interested citizens involved in the topic. Background was provided on the issues, benefits and drawbacks. Of primary importance is good stewardship and best practices. There are a multitude of educational opportunities available, and some enforcement mechanisms. The Oregon Dept. of Agriculture has a primary purpose of protecting the waters of the State, including rivers and streams, but also the groundwater. Enforcement opportunities were highlighted, along with educational aspects. The Sheriff s Office is responsible for animal neglect cases; and Code enforcement for the nuisance ordinance, which does not permit the accumulation of solid waste from animals. These are on the books now. The Planning Commission felt that no additional land use regulations are warranted at this time. .However, the Planning Commission and staff found it beneficial to go through the process and not let this work go by the wayside. They created a matrix showing enforcement and educational opportunities. Mediation is also available. They want to make this matrix accessible to the public and to partners. They hope to dedicate a portion of the CDD website to this issue. It should remain a topic of discussion and revised as appropriate. Commissioner DeBone is surprised it turned out this way. He expected recommendations on the number of animals or similar findings. Commissioner Unger stated the problem is mostly the waste and not the number of animals. Minutes of Board of Commissioners' Work Session Monday, March 17, 2014 Page 5 of 11 Mr. Martin said this highlights the available resources for all. There is an outstanding concern regarding open range and the livestock issues in Deschutes County in Crooked River Ranch. Jefferson County has that area as a livestock district and the animals have to be fenced. Peter Gutowsky said the programs summarized had been viewed in isolation, and it was not until the panel came together that they learned there are existing programs that are adequate for this issue. For south County residents, there is a real concern with water quality and livestock. The Department of Agriculture has the responsibility to protect against commercial and domestic livestock pollution. They want to educate and emphasize stewardship, but they do have enforcement capabilities. If the Department of Agriculture revises its plan, perhaps more can be included. Jefferson County does not have an enforcement ordinance for livestock issues. The perspective is that land use can solve roaming livestock, and there is a misconception that the livestock district is open range, which would obligate those with livestock coming on their property to put up fences. Ms. Craghead stated that in a livestock district, you are obligated to fence in; open range means you have to fence out. Mr. Gutowsky stated that Jefferson County does not have an enforcement mechanism in place to handle this. Mr. Anderson asked if the Planning Commission discussed specific numbers of livestock. Mr. Martin said they provided them a matrix of other jurisdictions' rules to address capacity. Mr. Anderson stated that some people have two horses per acre. They would have to decide if something is an extreme case. Mr. Martin said it would have to take into account a lot of factors of the land and carrying capacity. Mr. Gutowsky added the Planning Commission grappled with it and knew of instances where there have been problems. One horse per acre might work, but even that might be unbearable if someone doesn't manage it properly. There may be times of the year when you rotate animals in for different purposes. There was no easy answer. The nuisance ordinance helps with some of this, but they get less than six complaints a year. Some might go to the Sheriff or mediation. Holistically, the resources available to handle these are adequate per the Planning Commission. The County can provide education and links to other agencies as well. Minutes of Board of Commissioners' Work Session Monday, March 17, 2014 Page 6of11 Commissioner DeBone asked if the DEQ steering committee wanted this addressed. Mr. Gutowsky said there were concerns from the south and the north. There was a formal recommendation from the steering committee. The Planning Commission agreed unanimously that this is the way to go, through enforcement that is already in place, and education. Mr. Martin stated that this would not be a takings, but could require a Measure 56 notice, to all similar properties. Laurie Craghead stated this is not Measure 49 as it would just be a restriction on an existing use. They would have a hard time finding how the property's value would be reduced. Mr. Gutowsky said that if there were a metric to regular livestock, there would be a significant number of non - conforming uses. It is important to understand . that there has been an opportunity to step back to identify solutions that are already there. The Planning Commission said they need to accentuate what is in place today and make sure the public knows. They can cast a broad net to all in the County. Commissioner Baney joined the meeting at this point. Chair Baney asked if Mr. Keith notices this problem when he is in the field. He said he has seen some overlap and management gone wrong. Mr. Martin said there is printed material on rural living that addresses this and other issues. Ms. Craghead said no one can complain against normal farming practices. Mr. Martin said that the manure issue and welfare of the animals can come in to play. The Sheriff does respond and often it can be handled through education. 5. Discussion of Hearings Officer's Decision regarding the Thornburgh Resort Appeal/LUBA Remand. Kevin Harrison advised the Board of the issuance today of a decision of Countywide significance. This is the decision on Thornburgh on the status of the conceptual master plan. The Hearings Officer's decision is available, which found that that the CMP had not been initiated. This means that if the decision is upheld, the CMP has expired and therefore everything since has expired as well. Minutes of Board of Commissioners' Work Session Monday, March 17, 2014 Page 7of11 This group acquired the property through bankruptcy proceedings. The CMP was filed in 2005, went to LUBA and beyond, came back to the County, and back again. In 2011, an application was made as to whether the CMP was initiated. It went back to LUBA and this is the decision of that hearings officer. There is a 150 -day time line for most decisions, but for LUBA it is 90 days. The appeal period ends March 31. There is not enough time for an appeal. He anticipates this will be appealed again, beyond the County to the Court of Appeals. The CMP had 42 conditions of approval. They were defined by the Hearings Officer who had to find that they were substantially initiated, or the applicant was not at fault. Each condition of approval was addressed. There is ambiguity in Code and the LUBA remand as to whether all aspects have to be addressed. The parties involved argue differently. The issues are fleshed out, and ultimately the Hearings Officer found that the conditions of approval were not substantially addressed. The appeal period ends on March 31. The Board would have to hear it by April 5. The applicant can extend the 90 -day window if they want the Board to hear this. Mr. Lelack does not feel they will just head to LUBA but will ask the Board to deal with this. In that case, if the Hearings Officer's decision was reversed, the opponents will probably appeal to LUBA instead. Mr. Lelack stated that the applicant has indicated that Mr. Delashment hopes the Board would hear this since it carries more weight at LUBA if it has been heard by the Board. An appeal is expected. Ms. Craghead stated that the Board has chosen not to hear appeals in these cases, but they have come back to the Board from LUBA on at least one issue. The Board will be given deference if it is even plausible. No Board has addressed this situation yet. She feels it is unlikely that there will any other destination resorts with this type of situation. The Board will wait to see what comes from the applicant, who would have to extend the timeframe if the Board is to hear it. 6. Other Items. Tom Anderson asked about the Oregon Department of Forestry satisfaction survey. Mr. Keith said he believes the ODF does this maybe every other year. He will gather input and let the Board know. Minutes of Board of Commissioners' Work Session Monday, March 17, 2014 Page 8of11 Commissioner Unger feels they are doing a great job; he has not heard otherwise. They respond to spot fires faster than the Forest Service does. Chair Baney said if information is needed, they seem to respond quickly. Mr. Keith said that the ODF puts its stamp on the firewise community program, but they should provide more time to promote it. This affects homeowners and homeowner associations, encouraging them to take charge of their defensible space. He would like to see the ODF be more proactive and involved in this process. Mr. Anderson asked about a joint meeting with the La Pine City Council. Commissioner DeBone would like to see this happen. He would also like to talk about the PRC /TDC issues at the same time. Mr. Anderson stated. Mr. Lelack could do this, but probably will have to shorten the presentation. Commissioner Unger would like to talk about an expectation of transit support. The CAG picked it up previously. Commissioner DeBone said they won't pay their part until the County covers its share. Mr. Anderson stated that the County has paid its part; but it was late because there was no bill received. Mr. Anderson asked if Andrew Spreadborough of COIC spoke to the La Pine City Council there about this. Commissioner Unger stated that he should have. He feels that all partners need to recognize the needs of the area. Mr. Anderson isn't sure there was a final request or plan from COIL. The cities were to demonstrate how many riders are from within the cities and from the outlying areas. Commissioner Unger stated the discussions seem to have revolved around the right level of support and funding streams. The need is critical, and the local match is important because the federal government will match each dollar with two of theirs. Chair Baney asked if the executive director is unable to meet with local governments. Commissioner Unger feels the follow -up is not there due to timing. Chair Baney wants to know what the ridership is from outside the cities. Commissioner Unger thinks they should be able to provide this information, although some riders from Deschutes River Woods might be handled differently. Minutes of Board of Commissioners' Work Session Monday, March 17, 2014 Page 9of11 Mr. Anderson said the Health Services Director recruitment is concluded. The reference check process was robust, and Jane Smiley's came back beyond good. They heard the same stellar comments across the board from 20 or 25 checks made. She has been offered the position and she accepted, with a starting date in early May. She wants an overlap period with Scott Johnson to get familiar with current local and state issues. Commissioner Unger spoke about the Tumalo Community Association. It is unclear what kind of nonprofit they are or want to be. There have been some internal coups resulting in a different board and chair. They have questions as to whether to talk to an attorney or CPA and have little funding. He wanted to know if the County can offer them some help in this regard. It was suggested that they could contact the Nonprofit Association of Oregon (formerly TACS) for guidance. Commissioner Baney stated that it might be difficult if they are not prepared to run an organization. County Counsel cannot give legal advice to others. Perhaps they could work with another nonprofit in this regard. Mr. Kropp said they need to determine what they want to be first. Once they do that, they can get advice from a similar group. Mr. Anderson said the County is the governing board for Tumalo. The City of Bend carved up the city and established neighborhood groups, but maybe this is not what they want. Commissioner Unger said they don't know what they want to be and don't understand the options. Being a 501(c)(3) may not be their best option since it costs money to get there. Commissioner DeBone asked if the Ford Foundation could help them. Commissioner Unger does not think they are ready for that. They are trying to do too much with too little, and cannot agree. Commissioner DeBone stated that he tried to learn more about the irrigation situation there, and there does not seem to be consensus of the people who live in that area. There is still undertow between the different factions. Commissioner Unger asked if mediation might help. Central Oregon Mediation could perhaps get involved if the group is open to this. Minutes of Board of Commissioners' Work Session Monday, March 17, 2014 Page 10 of 11 The Executive Director of Youth Villages, Lynn Saxton, met with Chair Baney. Chair Baney said they keep kids in their homes and provide services to families there. They may want to contract for youth services in this area. They will meet with PacificSource and the DHS, and Ken Hales at Juvenile, as they need twenty kids here to make their presence viable. They are a not for profit that merged with another group in the past. They call the program Intercept, similar to functional family therapy. It costs less to keep kids at home than to send them elsewhere. A pushback might be that at times County Mental Health services coordinates some of this work and it would need to be a partnership. It needs to be coordinated, and this has been lacking in some cases. Chair Baney will be out of the office on March 26 through 28. The Board business meeting will be canceled and the work session will be downsized; and the Human Resources Performance Review needs to be rescheduled. Being no further items discussed, the meeting adjourned at 4:15 p.m. DATED this Day of 2014 for the Deschutes County Board of Commissioners /:11WYM11I Recording Secretary Minutes of Board of Commissioners' Work Session Page 11 of 11 rl� > Tammy Baney, C r Anthony DeBone, Vice Chair Alan Unger, Commissioner Monday, March 17, 2014 Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701 -1960 (541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., MONDAY, MARCH 17, 2014 1. Request: Habitat for Humanity — Judith Ure 2. Finance and Tax Update — Wayne Lowry 3. Forester Update — includes Oregon Dept. of Forestry discussion regarding forestland classification (30 -45 minutes) — Ed Keith, Forester; others 4. Discussion of Rural Residential — Domestic Livestock Issues — Matt Martin, CDD 5. Discussion of Hearings Officer's Decision regarding the Thornburgh Resort Appeal/LUBA Remand — Nick Lelack 6. Other Items PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; or ORS 192.660(2) (b), personnel issues; or other issues under ORS 192.660(2), executive session. Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions regarding a meeting, please call 388 -6572. Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. if you need accommodations to make participation possible, please call (541) 388 -6571, or send an e-mail to bonnie.baker(iWeschutes.org. %A -V a b A, (U pp cu zi 0 Oc ,jrV On John A. Kitzhaber, MD, Governor March 13, 2014 To: Deschutes County Board of Commissioners From: George Ponte, ODF Central Oregon District Forester Department of Forestry Central Oregon District PO Box 670 3501 NE 3`d St. Prineville, OR 97754 541 -447 -5658 FAX 541- 447 -1469 www.oregon.gov/ODF/centraloregon . Re: Deschutes County Classification Committee Membership and recommendations Per state statute (526.3 10), "Pursuant to a request by the State Forester: The governing body of a county may establish a forestland classification committee of six persons, of whom one shall be appointed by the State Forester, one by the Director of the Oregon State University Extension Service, one by the State Fire Marshal and three by the governing body. Of the members appointed by the governing body, one must be an owner of forestland and ... one must be an owner of grazing land" The following individuals have been identified and selected pending final authorization by the respective entity. Oregon Department of Forestry — Kristin Cotugno, Assistant District Forester Y Oregon State Fire Marshall — Jeremy Ast, Sisters -Camp Sherman Fire Dept. OSU Extension --- Ron Boldenow, COCC Forest Technology Staff Forest Landowner — Bill Swarts (Rep), Cascade Timberlands * Grazing Landowner — Matt Cyrus (Rep), Keith Cyrus (Grazing owner)* At Large Member — Ed Keith, Deschutes County Forester* * Positions in bold are the responsibility of the County to appoint representatives. The names listed are individuals who have expressed interest in participating on this committee and meet the requirements to do so. FORESTLAND CLASSIFICATION IN DESCHUTES COUNTY FY14 STATISTICS FOR CLASSIFIED LANDS IN DESCHUTES COUNTY *Additional $0.075 /ac assessment for OFLPF Classified Acres (Timber) Assessed Private Acres Assessed Public Acres Total Acres Private Rate /Ac* Public Rate /Ac* Timber 138,867 9256 148,123 $1.4639 $3.3135 Grazing 6418 551 6970 $0.4313 $1.2482 *Additional $0.075 /ac assessment for OFLPF Classified Acres (Timber) Classified Acres (Grazing) # Minimum Lots # Improved Lots Total Tax Lots 149,053 19,363 31,402 24,797 31,909 • FY14 Central Oregon District Budget - $6,127,506 • 12 acres or less subject to minimum assessment of $18.75 • 13 acres or larger subject to per acre assessment rate • Ideally assessed acres and classified acres would match. Some discrepancy is due to private and Federal ownership changes over time that weren't updated as being added or removed from classification /assessment when they changed ownership. Other minor discrepancies could be for a number of reasons. Deschutes County Board of Commissioners Disc "a"" ram Application Summary Board Meeting Date: March 17, 2014 Organization: Bend Area Habitat for Humanity Organization Description: Provides affordable homeownership and home repair services to low income families and individuals in Bend and Crook Counties. Project Name: Bend Area Habitat Build It! Breakfast Project Description: Third annual fundraising event consisting of a one -hour breakfast which features speakers, informational opportunities, and donation solicitations. Project Period: March 20, 2014 Amount of Request: $1,500 Previous Grants: Bend Area Habitat for Humanity 12/20/2005 S 11050.10 Equipment Purchase Bend Area Habitat for Humanity 8 /8/2006 S 2,050.1111 10 -Acre Land Purchase Bend Area Habitat for Humanity 2/11/2008 $ 2,000.00 Alford Village Initial Ungineering Bend Area Habitat for Humanity 1/5/2009 $ I;S00.00 Promotional Video Approved: Declined: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701 -6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541- 388 -6571 Fax: 541- 385 -3202 Website: www.deschutes.ore DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: 0 / 1 Project Name: A � �P S Project Beginning Date: % Project Ead Date: Amount Requested: 0 Date Funds Needed: Name of Applicant City & Zip Code: 6 Tax ID #: — Qd Q Contact Name(s): Telephone #: ICOAW ' Fax #; 49 S nol I Email Address: .� On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the_specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in -kind contributions, if any. Itemize anticipated expenditures *. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non- profit status. • Applicant may be contacted during the review process and asked to provide a complete line item budget. Deschutes County Discretionary Grant Program Application 1. Bend Area Habitat for Humanity is dedicated to providing affordable homeownership and home repair services to low income families and individuals in Bend and Crook County. Bend Area Habitat for Humanity has 17 staff (14 FTE) and 16 Board members that provide oversight to our Executive Director and staff. Our Executive Director works with our Board of Directors and Executive Committee. The Executive Committee consists of the President, Vice President, Secretary and Treasurer. Bend Area Habitat has a staff leadership team from each department that meets regularly. Bend Area Habitat for Humanity (BAHFH) has been an active member of our community for almost 25 years. During our tenure here, we have met the affordable housing need for low income families. We continue to meet this need and are dedicated to our mission of providing affordable homeownership and home repair services for low income families and individuals. No other organization in Bend provides more home ownership opportunities for low income families then BAHFH. Our objective is to help these families break the cycle of potential poverty. We offer them a hand up, not a hand out. The individuals that benefit from our services are diverse in race, ethnicity, and age but all are low- income individuals and families that are between 35 -60% of the Area Median Income in Bend and Crook County. BAHFH utilizes techniques and materials that demonstrate energy efficiency, resource conservation, improved indoor air quality, comfort and economy. As requirements to protect the environment and resource conservation change, BAHFH has implemented green building practices which are quickly becoming industry standards, many of which have become mandated by local building code. All new homes are built to Energy Star standards which are typically between 15 and 30% above code. In spite of sky- rocketing construction prices, and with heroic community support, BAHFH has built over 100 homes (103 and counting) and repaired over 60 homes, supporting over 500 residents. 2. The third Annual Build Itl Breakfast is a one -hour fundraising event for Bend Area Habitat for Humanity. The event is free to the community. Table hosts invite friends, co- workers, family who may be interested in learning more about our organization. Speakers include: a Habitat family, corporate partner and our Executive Director. Guests are asked to make a donation. 3. 1 begin promotion of the event in January to recruit table hosts and sponsors. The event culminates March 20. 4. The funds we raise at the Build It! Breakfast give us the opportunity to serve more families and Individuals in our community. It also allows us to educate the community about Habitat with those in attendance. 5. The individuals that benefit from our services are diverse in race, ethnicity, and age but all are low- income individuals and families that are between 35 -60% of the Area Median Income in Bend and Crook County. 6. See attached 7. N/A Bend Area Habitat for Humanity Build It Breakfast Expenses Space rental $ 2,000 Food $ 1,500 Total $ 3,500 Donations Revenues & St. Charles Med Center (in -kind - room discount) $ 1,000 Deschutes Brewery (matching grant) $ 1,000 Deschutes County Grant $ 1,500 Total $ 3,500 October 16, 1989 Lester Mford Bend Area H 124 N.W. Franklin Ave. Bend, OR 97701 Bear Lester, This letter will confirm that Bend Area UFH has been, to the roster of exempt 'subordinates included in ffabiti t for H=ani.ty, Int.'s group exemption undOr 'section 501 (c)(3) of t1w Internal Revenue Code effective on October 13, 1989: The enclosed copy of the group exemption letter received -from the IRS provides evidencs of Habitat's group exemption. 'That letter, together with this letter which cot&1rms your affi.M.ate's e=Mpt subordinate status. provide evidence of !our tax exempt status under section 501 (c) (3) of the Code. Both these letters should be ratained as party of your affiliate's permanent records. Pl_eaae note that if your gross incorae� W xto,,,�„ar� mttM tests $250000, you are - required to file Form 990, Return of Orga�ixstious Exempt: from Income Tax, by the 15th day of the fifth mouth after' the and of your aftual, accounting period. Also, cots that; a . sigudfirant,: penalty in imposed when a return is filed late. • (To assist in the .consolUat ion of your a- Mliate's finimcial. data with hhatr of HMO it - is requested that you'use a calendar year— January I- Decembar 3I-- accounting period.) The group exemptiou number wisigned to Habitat by the IRS is 8545. This number may be prpv3ded - to prospective donors, foundations, and other grant organizations as they request It,. and is required oh any Form 990 you may file. In; par tnerabdp, Mark Sl.owt Administrative Coordinator. -W- Afi::11.:Late, Group MS /mr ► HABITAT FOR HUMANITY INTERNATIONAL building houses In partnership with God's people in need October lb, 1989 Lester Alford Bend Area EM 124 N.W. Franklin Ave. Send, OR 97701 Dear heater, This letter will confirm that Bend Area M has been, added to the roster of exempt "subordinates included in Habitat for Ilumeni.ty, Inc.'s group exemption under 'section 501 (c)(3) of the Internal. Revenue Code effective on October 13, 1989: The enclosed copy of the group exemption letter received from the IRS provides evidence of Habitat's group exemptiou• 'That letter, together with this 'letter which confirms your affiliate's exempt subordinate status* provide evidence of your tax exempt: status under section 501 (c) (3) of the Code. Both these letters should be retained' an part of Your affiliate'rs permanent records. Please note that if your gross income l normally more than $25,000, you are required Gar file Form 9900 Rent of Organ xstiew Exempt. from Income Tax, by the 15th day of the fifth month after' the and of your annual accounting period. Also, note that a . significant petty is imposed Pn a return is ,filed late. (To assist in the _conso7.idatian of your a;].te' a'fatnaac�.a data with that of IM p it - is requester that you' us" cautdar year January 1- December 31--accounting period.) .- , The group exemption number assigned to Habitat by the�IRS >is 85�iS. Tl�s number may be provided to prospective donors, fouadatJ<)ns, "aariil other gr t organizations as they request it, amd is required oix aYiy Fortin 996 'you._ =nay file. 7 In partnership, i (AaP7 Mark Sloan Administrative Coordinator --' Affiliate.Group Mcc: sally Elvers Enclosure Gepertment of the Tras ir1tarn11 Rurenue Sarr►cs Oltrict Director • • • � OIIr,1JC1K,rin7� r. r .a.. rgdUtel" Ear 3977 r APR 1 s Logo ►w.«. w e *W-- WrtJ= L'►r W@071 !d4 / &ZTai510 ' P�Lo iro. 587 702882 e Rabitae for SummPlity, a�In�• , 412 Woo-V Pa"-- J17051 ,imarir �a' ".�- •ir�eth xe ezaLird tit *polt -ed air Lettar or a�cstlpaowb1c.'s is :lot a priTat- [amrdi►LLea 't'fr,tal► car. ort� r�,oe1. 40% JL the be xrution or � adv*000 rol'" Pe q�tLS the P b4t-tsd. 'xw ba "' de"cuLlned Lba�t gemad oa tU+ Infor- tt�.oa 7� � a� *eatSoa well) at mu rS lr r drtlaIt Attl3w a NOW t..a¢ of �aarl6ec! are cat a�tryeaus padM. boaame, Taut Are ad ��dler wecU*$L 60"al � � or rAtSMILL j O(b) I)rif ry 1,,. Your exaapt a L" soot.1o� etroot. and 5d9�(d)(1). a code Ls $Uu etur"l"tian auts"1 tie ... .. ell ad d ontrar�. ltoxevor. 4 ' Grantors a dd aaatebutWA 0 r • etTias S logs aoticr to the o tSad Ll tte or she no xsrtat7aa art a t :'sly ad *t dwtoi vre to sot tut 'motor' or aw ,;*P L bgtor =P row aasisrf at. tbw sae ar tam or ac%Or" blur ter. Or say cci 'y eraswsr. • LA pert isiapa►L 7aa gotltse fbslsaataA d realultad in Zwear Loan at z4o�wnea�aal Sarr►Las bod kt4axladlLN tRst 60 urterm oa apt s r1oC Ca d9 � s� .. �c be t' WOd from �i queuttags abort 7� prt,rLtw - 7d lettrr could baLP V93917,9* a�sataj t record,*. Baoo' Ltia. plead* SVeP 1e Lpt 9r [awadaatii i yxa► caaltaot !�. persoa rahoae woo acrd LaC ] ' • adr aN +areiea*. pLes** t,toVko"O combo' are eao+Y► oboes. ��aarel7 704ra. P. q. Nox 671. r►tirnt.. aed►Vl+ Jo7a1 ire QrB�iryas.ora S W'cla . L'"Of to. Internal Revenue Service Date: August S, 2004 Habitat For Humanity International, Inc. 322 W. Lamar St. Americus, GA 31709 -3549 Department of the Treasury A. O, sox 2608 Cincinnati, OH 45201 Person to Contact: Tracy Gerrigus #31.07307 Customer Service Representative Toll Free Talephong Number: 8.00 ale• to 9:30 Pin. EST 877 - 828-1;500 Fax Number: 513-263-3766 Federal Identification Number: S1:4914868 Group Exemption Number: 8545 Dear Sir or Madam: This is In response to your request of August a. 2004, Warding your organization's tax - exempt status. in J9nuary 1987 we Issued a determination letter that recognized your organization as exempt from federal income tax. our records Indicate that your organization Is cumw* *Xempt under section 501 ( c 3 of the internal Revenue Code. Our records indicate that your organzation is also ciasslfled as a public Charily under sections 509(a)(1) and 170(b)(1)(A)(vi) of the Internal Revenue Code. Based on the information supplied, we mwgnbmd the subordinates named an the Gat your organization 3uhm[tted as exempt from federal income tax under section 501(c)(3) of the Code. Our records indicate that contltiautions; to your organization are deductible under section 170 of the Code, and that you are qualified to receiveL tax deductible. bequests„ devises, transfers or gifts under section 2055, 2105 or 2522 of the Internal Revenue Code. If you have any questions. please call us at the telephone number shown In the heading of this letter. Sincerely. U" X /Av Janna K. Skufas, Director; TEIGE Customer Account Servloes Monthly Meeting with Board of Commissioners Finance Director /Treasurer AGENDA March 17, 2014 (1) Monthly Investment Report (2) February 2014 Financials @rwca@¢ �nR� CO) o nr 2 SSSSE28 RRRR9 *f Sp2S2 -CD 0Rs0RCcm ��rc /� _ 1- a to co k 2kk � 3 2 ] k Q CL (D � 7kk / 2 — k�. 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J m. l ,F• i Memorandum Date: March 13, 2014 To: Board of County Commissioners Tom Anderson, County Administrator From: Wayne Lowry, Finance Director RE: Monthly Financial Reports Attached please find February 2014 financial reports for the following funds: General (001), Community Justice -- Juvenile (230), Sheriff's (255, 701, 702), Public Health (259), Behavioral Health (275), Community Development (295), Road (325), Community Justice — Adult (355), Commission on Children & Families (370 -399), Solid Waste (610), Insurance Fund (670), 9 -1 -1 (705), Health Benefits Trust (675), Fair & Expo Center (618), and Justice Court (123). The projected information has been reviewed and updated, where appropriate, by the respective departments. Cc: All Department Heads Revenues Property Taxes - Current Property Taxes - Prior Other General Revenues Assessor County Clerk BOPTA District Attorney Tax Office Veterans Property Management Grant Projects Total Revenues GENERALFUND Statement of Financial Operating Data Through February 28, 2014 20,734,019 1,108,377 2,683,531 866,121 1,710,900 16,419 174,794 252,869 74,348 100,249 2,000 27,723,627 20,676,674 523,935 1,650,129 674,347 873,030 13,494 85,897 195,763 36,031 61,567 1,333 24,792,199 98% a) 73% 84% b) 83% C) 62% 89% C) 47% 94% C) 51% 68% 67% 94% FY 2014 Budget Projection $ Variance 21,031,062 720,000 1,955,900 812,421 1,415,487 15,200 184,194 208,750 70,920 91,000 2,000 21,656,062 652,000 2,081,400 889,421 1,193,487 17,200 184,194 231,000 70,920 91,000 2,000 26,506,934 27,0688,684 625,000 (68,000) 125,500 77,000 (222,000) 1,400 22,250 561,150 Expenditures FY 2014 - Year to FY 2013 Date (67% of Year) Assessor % Actual Actual I Budget 20,734,019 1,108,377 2,683,531 866,121 1,710,900 16,419 174,794 252,869 74,348 100,249 2,000 27,723,627 20,676,674 523,935 1,650,129 674,347 873,030 13,494 85,897 195,763 36,031 61,567 1,333 24,792,199 98% a) 73% 84% b) 83% C) 62% 89% C) 47% 94% C) 51% 68% 67% 94% FY 2014 Budget Projection $ Variance 21,031,062 720,000 1,955,900 812,421 1,415,487 15,200 184,194 208,750 70,920 91,000 2,000 21,656,062 652,000 2,081,400 889,421 1,193,487 17,200 184,194 231,000 70,920 91,000 2,000 26,506,934 27,0688,684 625,000 (68,000) 125,500 77,000 (222,000) 1,400 22,250 561,150 Expenditures Assessor 3,439,127 2,370,520 64% 3,687,131 3,617,131 70,000 County Clerk 1,299,189 857,674 57% 1,500,045 1,385,045 115,000 BOPTA 58,401 39,153 51% 76,901 63,051 13,850 District Attorney 5,034,333 3,531,420 63% 5,638,777 5,388,777 250,000 Tax Office 779,725 558,344 66% 846,733 810,000 36,733 Veterans 250,880 184,134 62% 299,163 299,163 - Property Management 275,329 169,857 66% 258,807 252,807 6,000 Grant Projects 122,139 84,161 65% 129,951 129,951 - Non- Departmental 1,221,749 994,098 71% d) 1,392,993 1,414,993 22,000 Total Expenditures 12,480,872 8,789,360 64% 13,830,501 13,360,918 469,583 Transfers Out 13,930,307 9,143,681 67% 13,615,578 13,615,578 - Total Exp & Transfers 26,411,179 17,933,041 65% 27,446,079 26,976,496 469,583 Change in Fund Balance 1,312,448 6,859,158 (939,145) 92,188 1,031,333 Beginning Fund Balance 9,059,394 10,371,843 109% 9,500,000 10,371,843 871,843 Ending Fund Balance $ 10,371,843 $17,231,001 $ 8,550,855 $10,464,031 $1,903,176 Beginning Net Working Capital - Requested Budget $10,380,228 a) Current year taxes due November, February and May b) PILT received in July - $500,941 c) A & T grant - 1 st, 2nd & 3rd Quarter payments have been received and are trending in excess of budget d) The $375,703 budgeted to be paid to LED #2 will instead be paid to LED #1. Utility expensed budgeted and paid from General Fund Non- Departmentmental are projected to exceed the amounts appropriated. Page 1 COMM JUSTICE - JUVENILE Statement of Financial Operating Data Through February 28, 2014 FY 2014 - Year to FY 2013 Date (67% of Year) FY 2014 %o Actual Actual Budget Budget I Projection 1 $ Variance Revenues Federal Grants - 7,272 171% a) 4,254 11,715 7,461 SB #1065 -Court Assess. 8,606 9,435 157% b) 6,000 9,435 3,435 Jail Funding HB #2712 101,659 27,255 75% 36,568 36,568 - Discovery Fee 8,703 1,870 23% c) 8,300 2,802 (5,498) Food Subsidy 24,650 15,560 65% 24,000 24,000 - OYA Basic & Diversion 354,583 128,964 35% d) 364,268 359,149 (5,119) Inmate /Prisoner Housing 113,760 26,400 21% e) 125,000 39,600 (85,400) Contract Payments 90,765 2,226 2% f) 120,000 4,553 (115,447) Interest on Investments 6,343 4,818 80% 6,000 7,200 1,200 Leases 1,200 873 73% c) 1,200 1,000 (200) Grants - Private 1,729 404 32% c) 1,250 700 (550) CFC Interfund Grant 120,595 74,520 n/a g) - 128,041 128,041 Interfund Grant - Gen Fund 20,000 10,000 50% 20,000 20,000 - Miscellaneous 790 221 34% 650 650 - Total Revenues 853,383 309,817 43% 717,490 645,413 (72,077) Expenditures Personnel Services 4,878,315 3,227,616 63% h) 5,109,496 4,877,931 231,565 Materials and Services 1,086,677 650,214 60% f) 1,085,433 1,052,110 33,323 Capital Outlay - - 0% 100 - 100 Transfers Out 50,400 1,830 50% 3,660 3,660 - Total Expenditures 6,015,391 3,879,660 63% 6,198,689 5,933,701 264,988 Revenues less Expenditures (5,162,008) (3,569,842) (5,481,199) (5,288,288) 192,911 Transfers In- General Fund 5,344,523 3,578,896 67% 5,368,346 5,368,346 - Change in Fund Balance 182,515 9,054 (112,853) 80,058 192,911 Beginning Fund Balance 995,051 1,177,566 105% 1,125,000 1,177,566 52,566 Ending Fund Balance $ 1,177,566 $ 1,186,619 $1,012,147 $1,257,624 $ 245,477 Beainnina Net Workina Capital - Reauested Budaet $1.250.000 a) Includes $7,090 payment on a FY 2013 grant b) Increased utilization c) Revenue trending lower than anticipated - PSU lease being discontinued d) State informed County of the FY 2014 amount subsequent to preparation of FY 2014 budget e) Housing trending lower than anticipated - $750 billing outstanding f) BRS /Maplestar program discontinued. Projected revenues and expenditures reduced accordingly g) Support to JCP program expenditures was not included in the original budget. CFC interfund grants were awarded during FY 2014 h) Unfilled positions Page 2 SHERIFF - Consolidated Statement of Financial Operating Data Through February 28, 2014 FY 2014 - Year to Beginning Fund Balance 9,128,533 9,553,793 8,161,912 9,553,793 1,391,881 Ending Fund Balance $ 9,553,793 $16,229,690 $ 5,284,491 $ 7,959,410 $ 2,674,919 Beginning Net Working Capital - Requested Budget $ 7,658,937 a) Projected savings in Personnel from open unfilled positions b) Projected savings in Personnel and Bond Debt expense will be used to offset the cost of renting additional jail beds from Jefferson County and other Jail unexpected expansion expenses c) Personnel expenses will exceed plan due to higher overtime and extra help d) Postponed purchase of a SAR vehicle and the mapping plotter was purchased for less than $5,000 Page 3 -A FY 2013 Date (67% of Year) FY 2014 Actual Actual Budget Budget Projection $ Variance Revenues (Funds 701 & 702) Law Enf Dist Countywide 19,512,075 18,624,596 97% 19,116,763 20,091,671 974,908 Law Enf Dist Rural 12,228,468 10,172,051 84% 12,125,008 12,207,540 82,532 Total Revenues 31,740,543 28,796,646 92% 31,241,771 32,299,211 1,057,440 Expenditures (Fund 255) Sheriffs Services 2,263,061 1,556,255 65% a) 2,401,838 2,363,838 38,000 Civil /Special Units 723,704 762,509 69% 1,110,175 1,110,175 - Automotive /Communications 1,837,849 1,120,246 68% 1,643,912 1,643,912 - Investigations /Evidence 1,425,223 959,138 65% a) 1,472,678 1,437,678 35,000 Patrol 8,174,690 5,548,155 65% a) 8,544,952 8,436,654 108,298 Records 685,178 466,731 60% 774,452 774,452 - Adult Jail 12,850,417 9,221,643 64% b) 14,384,459 14,314,359 70,100 Court Security 298,060 194,281 70% c) 275,852 290,752 (14,900) Emergency Services 185,439 138,385 62% 223,273 223,273 - Special Services 1,236,781 863,510 58% d) 1,498,298 1,479,298 19,000 Training 481,717 284,265 54% 527,979 527,979 - Other Law Enforcement Svcs 667,913 551,163 71% c) 779,623 809,523 (29,900) Non - Departmental 85,253 54,467 67% 81,701 81,701 - Total Expenditures 30,915,283 21,720,750 64% 33,719,192 33,493,594 225,598 Revenues less Expenditures 825,260 7,075,897 (2,477,421) (1,194,383) 1,283,038 DC Comm Syst Reserve 200,000 200,000 200,000 200,000 - Transfer to Reserve Funds 200,000 200,000 200,000 200,000 - Change in Fund Balance 425,260 6,675,897 (2,877,421) (1,594,383) 1,283,038 Beginning Fund Balance 9,128,533 9,553,793 8,161,912 9,553,793 1,391,881 Ending Fund Balance $ 9,553,793 $16,229,690 $ 5,284,491 $ 7,959,410 $ 2,674,919 Beginning Net Working Capital - Requested Budget $ 7,658,937 a) Projected savings in Personnel from open unfilled positions b) Projected savings in Personnel and Bond Debt expense will be used to offset the cost of renting additional jail beds from Jefferson County and other Jail unexpected expansion expenses c) Personnel expenses will exceed plan due to higher overtime and extra help d) Postponed purchase of a SAR vehicle and the mapping plotter was purchased for less than $5,000 Page 3 -A SHERIFF - Fund 255 Statement of Financial Operating Data Through February 28, 2014 Revenues (Fund 255) Law Enf Dist Countywide FY 2013 FY 2014 - Year to Date (67% of Year) 55% FY 2014 Actual Actual I Budget Budget I Projection I $ Variance Revenues (Fund 255) Law Enf Dist Countywide 18,708,928 13,550,210 55% 24,478,462 21,020,365 (3,458,097) Law Enf Dist Rural 12,206,355 8,170,539 56% 14,525,221 12,473,229 2,051,992 Total Revenues 30,915,283 21,720,750 56% 39,003,683 33,493,594 (5,510,089) Expenditures (Fund 255) Sheriffs Services 2,263,061 1,556,255 65% a) 2,401,838 2,363,838 38,000 Civil /Special Units 723,704 762,509 69% 1,110,175 1,110,175 - Automotive /Communications 1,837,849 1,120,246 68% 1,643,912 1,643,912 - Investigations /Evidence 1,425,223 959,138 65% a) 1,472,678 1,437,678 35,000 Patrol 8,174,690 5,548,155 65% a) 8,544,952 8,436,654 108,298 Records 685,178 466,731 60% 774,452 774,452 - Adult Jail 12,850,417 9,221,643 64% b) 14,384,459 14,314,359 70,100 Court Security 298,060 194,281 70% c) 275,852 290,752 (14,900) Emergency Services 185,439 138,385 62% 223,273 223,273 - Special Services 1,236,781 863,510 58% d) 1,498,298 1,479,298 19,000 Training 481,717 284,265 54% 527,979 527,979 - Other Law Enforcement Svcs 667,913 551,163 71% c) 779,623 809,523 (29,900) Non - Departmental 85,253 54,467 67% 81,701 81,701 - Total Expenditures 30,915,283 21,720,750 64% 33,719,192 33,493,594 225,598 Revenues less Expenditures * $ 5,284,491 $ - $(5, ,491 $ - - * FY 2014 Contingency -$ 5,284,491 a) Projected savings in Personnel from open unfilled positions b) Projected savings in Personnel and Bond Debt expense will be used to offset the cost of renting additional jail beds from Jefferson County and other Jail unexpected expansion expenses c) Personnel expenses will exceed plan due to higher overtime and extra help d) Postponed purchase of a SAR vehicle and the mapping plotter was purchased for less than $5,000 Page 3 -B SHERIFF - Expenditure Detail Statement of Financial Operating Data Through February 28, 2014 FY 2013 FY 2014 - Year to Date (67% of Year) Actual Actual I Budget FY 2014 Budget I Projection $ Variance Expenditures Sheriffs Services Personnel 1,311,042 891,180 63% 1,411,820 1,373,820 38,000 Materials & Services 952,019 665,075 67% 989,918 990,018 (100) Capital Outlay - 0% 100 - 100 Total Sheriffs Services 2,263,061 1,556,255 65% 2,401,838 2,363,838 38,000 Civil/Special Units Personnel 637,830 677,195 67% 1,009,306 1,009,306 - Materials & Services 85,874 85,314 89% 95,769 100,869 (5,100) Capital Outlay - 0% 5,100 - 5,100 Total Civil /Special Units 723,704 762,509 69% 1,110,175 1,110,175 - Automotive/Communic tions Personnel 413,153 268,186 66% 404,407 404,407 - Materials & Services 1,406,033 816,310 68% 1,202,505 1,203,755 (1,250) Capital Outlay 18,663 35,750 97% 37,000 35,750 1,250 Total Automotive /Communications 1,837,849 1,120,246 68% 1,643,912 1,643,912 - Investigations/Evidence Personnel 1,283,221 862,288 64% 1,338,593 1,303,593 35,000 Materials & Services 142,001 96,849 72% 133,985 134,085 (100) Capital Outlay - 0% 100 - 100 Total Investigations/Evidence 1,425,223 959,138 65% 1,472,678 1,437,678 35,000 Patrol Personnel 7,325,801 4,941,223 64% 7,723,459 7,623,459 100,000 Materials & Services 613,033 357,659 63% 563,921 563,921 - Capital Outlay 235,866 249,274 97% 257,572 249,274 8,298 Total Patrol 8,174,690 5,548,155 65% 8,544,952 8,436,654 108,298 Records Personnel 583,461 439,750 66% 665,327 665,327 - Materials & Services 101,717 26,981 25% 109,025 109,125 (100) Capital Outlay - 0% 100 - 100 Total Records 685,178 466,731 60% 774,452 774,452 - Adult Jail Personnel 10,934,201 7,882,967 65% 12,060,079 11,910,079 150,000 Materials & Services 1,879,643 1,230,188 63% 1,947,790 2,102,790 (155,000) Capital Outlay 36,573 56,519 74% 76,590 56,520 20,070 Transfer Out - Jail Debt Service 51,969 17% 300,000 244,970 55,030 Total Adult Jail 12,850,417 9,221,643 64% 14,384,459 14,314,359 70,100 Court Securi Personnel 285,997 187,088 70% 265,966 280,966 (15,000) Materials & Services 12,063 7,193 74% 9,786 9,786 - Capital Outlay 0% 100 - 100 Total Court Security 298,060 194,281 70% 275,852 290,752 (14,900) Emergency Services Personnel 175,729 124,034 63% 196,825 196,825 - Materials & Services 9,710 14,351 54% 26,348 26,448 (100) Capital Outlay - 0% 100 - 100 Total Emergency Services 185,439 138,385 62% 223,273 223,273 Special Services Personnel 1,024,967 763,966 61% 1,251,196 1,251,196 - Materials & Services 175,717 99,544 47% 211,502 211,502 - Capital Outlay 36,096 - 0% 35,600 16,600 19,000 Total Special Services 1,236,781 863,510 58% 1,498,298 1,479,298 19,000 Trainina Personnel 345,417 228,607 59% 384,725 384,725 - Materials & Services 136,300 55,658 39% 143,154 143,254 (100) Capital Outlay - 0% 100 - 100 Total Training 481,717 284,265 54% 527,979 527,979 - Other Law Enforcement Services Personnel 607,877 494,129 70% 705,392 735,392 (30,000) Materials & Services 60,035 57,034 77% 74,131 74,131 Capital Outlay - 0% 100 - 100 Total Other Law Enforcement Svcs 667,913 551,163 71% 779,623 809,523 (29,900) Non - Departmental Materials & Services 85,253 54,467 67% 81,701 81,701 Page 4 Total Non - Departmental 85,253 54L467 67% 81,701 81,701 - Total Expenditures $ 30,915,283 $ 21,720 750 64% $ 33,719,192 $ 33,493,594 $ 225,598 LED #1 - Countywide Statement of Financial Operating Data Through February 28, 2014 FY 2014 - Year to Date FY 2013 (67% of Year) FY 2014 Actual Actual Budget Budget I Projection $ Variance Revenues Tax Revenues - Current 15,812,544 15,802,976 98% a) 16,103,377 16,468,804 365,427 Tax Revenues - Prior 817,322 400,491 79% 507,902 501,263 (6,639) Federal Grants 24,510 18,668 73% b) 25,500 18,668 (6,832) State Grant 158,199 24,309 21% 115,524 115,524 - Jail Funding HB 2712 101,659 27,255 59% 46,143 46,143 - Jail Funding HB 3194 - 107,806 n/a c) - 107,806 107,806 Transp. of State Wards 3,289 3,233 65% 5,000 5,000 - SB 1145 1,479,991 1,223,569 77% d) 1,584,991 1,628,947 43,956 Prisoner Housing 284,189 129,237 162% e) 80,000 140,000 60,000 Des. Cty Gen Fund Grant - 375,703 7890% f) 4,762 380,465 375,703 Des. Cty Video Lottery Grant 5,000 5,000 100% 5,000 5,000 - Grants 20,640 - n/a - - - Des Cty Court Security 116,646 - 0% g) 99,318 45,632 (53,686) Des Cty Juvenile Contract 12,051 8,627 86% 10,000 10,000 - Title III Reimbursement 39,916 - n/a - - - Inmate Commissary Fees 29,756 19,633 131% 15,000 25,000 10,000 Work Center Work Crews 53,237 51,232 102% 50,000 50,000 - Concealed Handgun Classes 8,050 1,825 52% 3,500 3,500 - Inmate Telephone Fee 97,403 54,742 68% 80,000 80,000 - Soc Sec Incentive -Fed 14,600 7,200 144% 5,000 10,000 5,000 Medical Services Reimb 20,461 12,219 94% 13,000 18,000 5,000 Sheriff Fees 314,668 237,543 95% h) 250,000 300,000 50,000 Interest 44,629 30,956 97% 32,000 40,000 8,000 Donations-"Shop with a Cop" 31,717 63,070 122% 51,897 63,070 11,173 Miscellaneous 21,599 19,302 67% 28,849 28,849 - Total Operating Revenues 19,512,075 18,624,596 97% 19,116,763 20,091,671 974,908 EXPENDITURES & TRANSFERS DC Sheriffs Office 18,708,928 13,550,210 55% 24,478,462 21,020,365 3,458,097 DC Comm Systems Reserve 80,000 80,000 100% 80,000 80,000 - Transfer to Reserve Fund 100,000 100,000 100% 100,000 100,000 - Total Expenditures 18,888,928 13,730,210 56% 24,858,462 21,200,365 3,458,097 Change in Fund Balance 623,147 4,894,386 (5,541,699) (1,108,694) 4,433,005 Beginning Fund Balance 5,883,963 6,507,110 5,541,699 6,507,110 965,411 Ending Fund Balance $ 6,507,110 $ 11,401,495 $ - $ 5,398,415 $5,398,415 Beainnina Net Workina Capital - Requested Budget $ 5,242,177 w Payment to Sheriffs Fund adjusted monthly to equal actual expenditures attributable to countywide services a) Current year taxes due November, February, and May b) Bureau of Justice SCAPP funding will be less than planned due to qualifying inmate population c) Unanticipated HB 3194 funding for the Adult Jail d) 1145 inmate reimbursement will exceed budget amount for the year e) Based on YTD actual, DOC reimbursement for SB395 (repeat DUII) inmates will exceed plan for the year f) General Fund grant budgeted for LED #2 will be made instead to LED #1 g) State OJD distributions will be less than planned for the year Page 5 h) Civil fees for property sales and concealed handgun licenses will be above plan for the year Revenues Tax Revenues - Current Tax Revenues - Prior Federal Grants Federal Grants -BLM US Forest Service Bureau of Reclamation State Grant SB #1065 Court Assessment Marine Board License Fee Des Cty General Fund Grant Des Cty Transient Room Tax Asset Forfeiture City of Sisters Des Cty CDD Contract Des Cty Solid Waste Contr School Districts Claims Reimbursement Seat Belt Program Sheriff Fees Court Fines & Fees Interest Grants - Private Donations Miscellaneous Total Revenues LED #2 - Rural 702 Statement of Financial Operating Data Through February 28, 2014 FY 2013 FY 2014 - Year to Date (67% of Year) Actual Actual Budget 7,698,340 404,894 53,818 20,881 78, 750 40,580 274,465 8,606 143,724 136,735 2,513,265 11,760 468,060 54,366 54,366 46,212 860 5,390 9,617 120,247 20,654 6,500 11,650 44,728 12,228,468 EXPENDITURES & TRANSFERS DC Sheriffs Office 12,206,355 DC Comm Systems Reserve 120,000 Transfer to Reserve Fund 100,000 FY 2014 Budget Projection $Variance 7,560,365 96% a) 7,839,932 7,878,906 38,974 197,071 75% 263,858 246,565 (17,293) 30,622 211% b) 14,500 35,000 20,500 8,389 34% c) 25,000 25,000 - 59,063 77% 76,500 76,500 - 17,007 65% c) 26,000 26,000 - 80,672 48% 169,000 169,000 - 9,495 17% d) 55,000 15,000 (40,000) 94,171 63% c) 150,000 150,000 - - 0% e) 375,703 - (375,703) 1,516,198 67% e) 2,274,297 2,713,243 438,946 - n/a - - - 324,452 67% 486,678 486,678 - 39,513 67% 59,270 59,270 - 39,513 67% 59,270 59,270 - 27,868 70% 40,000 40,000 - 108 n/a - 108 108 3,675 37% 10,000 7,000 (3,000) 6,782 68% 10,000 10,000 - 85,311 68% 125,000 125,000 - 13,314 111% 12,000 20,000 8,000 5,000 n/a - 5,000 5,000 7,000 n/a - 7,000 7,000 46,460 88% 53,000 53,000 - 10,172,051 84% 12,125,008 12,207,540 82,532 8,170,539 56% 14,525,221 12,473,229 2,051,992 120,000 100% 120,000 120,000 - 100,000 100% 100,000 100,000 _ Total Expenditures 12,426,355 8,390,539 57% 14,745,221 12,693,229 2,051,992 Change in Fund Balance (197,887) 1,781,511 (2,620,213) (485,689) 2,134,524 Beginning Fund Balance 3,244,571 3,046,683 2,620,213 3,046,683 426,470 Ending Fund Balance 3,046,683 4,828,194 - 2,560,995 2,560,995 Beginning Net Working Capital - Requested Budget $ 2,416,760 * Payment to Sheriffs Fund adjusted monthly to equal actual expenditures attributable to countywide services a) Current year taxes due November, February, and May b) HIDTA overtime reimbursements for drug investigations will exceed plan c) Invoiced quarterly. Reimbursements reflect seasonal activity d) Change in distribution of Circuit Court revenue by State e) Due to Transient Room Taxes projected to exceed budget, the $2,650,000 annual payment and an additional projected $63,243 payment will be received from Transient Room Tax Fund Page 6 Revenues Medicare Reimbursement Federal Grant $ Fed Reimb Federal Grant (ARRA) State Grant Child Dev & Rehab Center State Miscellaneous OMAP Family Planning Exp Proj Grants (Intergvt, Pvt, & Local) Contract Payments Patient Insurance Fees Health Dept/Patient Fees Vital Records -Birth Vital Records -Death Environmental Health -Lic Fac Interest on Investments Donations Interfund Contract Miscellaneous Total Revenues Expenditures Personnel Services Materials and Services Capital Outlay Transfers Out Total Expenditures PUBLIC HEALTH Statement of Financial Operating Data Through February 28, 2014 [:f:3 630 212,500 2,795,249 38,154 248,176 578,042 519,121 40,214 174,624 214,544 95,108 32,475 112,235 755,693 6,262 19,366 162,757 3,425 6,008,643 - n/a 49,909 1248% 1,770,627 17,815 41,383 479,486 291,362 33,519 51,692 155,660 60,642 26,325 68,355 667,099 4,674 44,662 48,366 5,516 3,817,092 6,344,766 2,036,535 157,200 4,281,507 1,181,443 78,660 1 8.538.501 FY 2014 - Year to FY 2013 Date (67% of Year) 3,021,360 3,089,284 of Actual Actual Budget [:f:3 630 212,500 2,795,249 38,154 248,176 578,042 519,121 40,214 174,624 214,544 95,108 32,475 112,235 755,693 6,262 19,366 162,757 3,425 6,008,643 - n/a 49,909 1248% 1,770,627 17,815 41,383 479,486 291,362 33,519 51,692 155,660 60,642 26,325 68,355 667,099 4,674 44,662 48,366 5,516 3,817,092 6,344,766 2,036,535 157,200 4,281,507 1,181,443 78,660 1 8.538.501 5.541.610 0% 59% a) 45% b) 25% b) 78% 53% 20% 34% b) 85% 51% 64% 68% 89% C) 78% 2481% 27% b)d 394% 62% FY 2014 Budget Projection 1 $ Variance 4,000 90,455 86,455 85,000 80,750 (4,250) 3,021,360 3,089,284 67,924 39,609 39,609 - 163,310 85,835 (77,475) 612,400 677,477 65,077 550,000 550,000 - 164,923 164,923 - 151,316 68,456 (82,860) 184,200 198,881 14,681 119,400 103,810 (15,590) 41,000 41,000 - 100,000 100,000 - 753,750 753,750 - 6,000 6,750 750 1,800 44,662 42,862 180,426 91,691 (88,735) 1,400 5,516 4,116 6,179,894 6,192,849 12,955 60% 7,153,756 6,637,269 516,487 55% 2,132,898 2,050,000 82,898 0% 100 - 100 50% 157,320 157,320 - 59% 9,444,074 8,844,589 599,485 Revenues less Expenditures (2,529,858) (1,724,518) (3,264,180) (2,651,740) 612,440 Transfers In- General Fund 2,349,357 1,800,984 67% 2,701,475 2,701,475 - Transfers In -PH Res Fund 62,136 16,500 50% 33,000 33,000 - Transfers In -Gen. Fund Other 65,100 32,550 50% 1 65,100 65,100 - Total Transfers In 2,476,593 1,850,034 66% 2,799,575 2,799,575 - Change in Fund Balance (53,265) 125,516 (464,605) 147,835 612,440 Beginning Fund Balance 1,327,199 1,273,934 92% 1,385,592 1,273,934 (111,658 Ending Fund Balance $ 1,273,934 $ 1,399,450 $ 920,987 $ 1,421,769 $ 500,782 Beginning Net Working Capital - Requested Budget $ 1,570,821 a) Oregon Health Authority grant projected at amended contract amount b) Received quarterly in arrears. Invoices have been submitted c) Majority of fees are due annually and collected in December and January Page 7 d) Interfund contract reduced due to elimination of FTE BEHAVIORAL HEALTH Statement of Financial Operating Data Through February 28, 2014 FY 2014 Budget I Projection 1 $ Variance Revenues FY 2014 - Year to FY 2013 Date (67% of Year) oa Actual Actual Budget FY 2014 Budget I Projection 1 $ Variance Revenues Marriage Licenses 5,650 4,225 65% 6,500 6,500 - Divorce Filing Fees 122,971 85,652 61% 140,600 140,600 - Federal Grants 252,331 102,481 41% a) 252,349 204,849 (47,500) Federal Grant (ARRA) 63,750 63,750 250% 25,500 63,750 38,250 State Grants 7,552,648 4,553,911 53% b) 8,533,166 8,077,086 (456,080) State Miscellaneous 62,361 22,120 36% c) 61,860 30,000 (31,860) Adult Mental Health Initiative 229,038 144,086 63% 230,000 534,086 304,086 Title 19 121,876 127,108 88% 144,246 193,792 49,546 Liquor Revenue 144,595 73,325 54% 137,000 150,000 13,000 School Districts 23,317 499 n/a - 499 499 Patient Fees 110,491 127,347 81% 158,082 222,319 64,237 Interest on Investments 19,900 12,789 62% 20,500 20,500 - Rentals 16,625 9,750 53% 18,500 18,500 - Administrative Fee 5,224,877 5,488,595 66% 8,318,643 8,318,643 - Interfund Contract -Gen Fund 127,000 36,420 29% d) 127,000 127,000 - Miscellaneous 17,482 20,900 20900% 100 24,000 23,900 Total Revenues 14,094,911 10,872,957 60% 18,174,046 18,132,124 (41,922) Expenditures Personnel Services 10,916,057 8,131,637 58% 14,042,752 12,810,808 1,231,944 Materials and Services 5,970,799 3,919,229 55% e) 7,082,738 6,122,720 960,018 Capital Outlay 26,965 - 0% 10,000 10,000 - Transfers Out 204,000 102,450 50% 204,900 204,900 - Total Expenditures 17,117,821 12,153,315 57% 21,340,390 19,148,428 2,191,962 Revenues less Expenditures 3,022,909 1,280,3581 (3,166,344) (1,016,304) 2,150,040 Transfers In- General Fund 1,307,787 918,200 67% 1,377,302 1,377,302 - Transfers In- OHP -CDO 484,494 - n/a - - - Transfers In -Acute Care Svcs 264,631 195,728 67% 293,593 293,593 - Transfers In -ABHA 524,039 - n/a - - - Total Transfers In 2,580,951 1,113,928 67% 1,670,895 1,670,895 - Change in Fund Balance (441,958) (166,430) (1,495,449) 654,591 2,150,040 Beginning Fund Balance 3,113,095 2,671,137 77% 3,461,651 2,671,137 (790,514) Ending Fund Balance $2,671,11 37 $ 2,504,707 $1,966,202 $ 3,325,728 $ 1,359,526 Beginning Net Working Capital - Requested Budget $3,313,248 a) Federal grant projected at amended contract amount b) Oregon Health Authority grant project at amended contract amount c) Contract for Addiction Recovery terminated d) Received quarterly in arrears e) M&S reduction related to Oregon Health Authority amended contract Page 8 COMMUNITY DEVELOPMENT Statement of Financial Operating Data Through February 28, 2014 FY 2014 - Year to FY 2013 Date (67% of Year) FY 2014 o Actual Actual Budget Budget I Projection $ Variance Revenues Admin - Operations 31,848 26,099 46% 56,243 62,605 6,362 Admin -GIS 778 2,879 192% a) 1,500 3,750 2,250 Admin -Code Enforcement 239,264 165,958 93% 178,000 263,000 85,000 Building Safety 1,563,938 1,087,913 87% 1,247,359 1,570,450 323,091 Electrical 336,210 255,301 90% 283,073 382,700 99,627 Contract Services 166,428 173,446 85% b) 204,800 234,771 29,971 Env Health -On Site Prog 340,564 265,986 92% 288,484 422,880 134,396 Planning - Current 798,221 547,975 86% 634,602 845,150 210,548 Planning -Long Range 348,545 245,455 89% 274,527 504,193 229,666 Total Revenues 3,825,796 2,771,011 87% 3,168,588 4,289,499 1,120,911 Expenditures Admin - Operations 1,311,935 1,068,643 64% c) 1,669,409 1,715,138 (45,729) Admin -GIS 117,502 80,077 64% 124,246 126,346 (2,100) Admin -Code Enforcement 208,357 183,587 67% 275,515 279,224 (3,709) Building Safety 599,764 446,676 66% d) 672,796 745,106 (72,310) Electrical 200,596 144,425 66% 218,300 217,272 1,028 Contract Services 163,822 147,420 61% e) 241,036 205,675 35,361 Env Health -On Site Pgm 160,291 118,007 69% 171,529 200,997 (29,468) Planning- Current 581,155 430,847 65% 665,901 675,355 (9,454) Planning -Long Range 356,807 242,438 62% 391,485 436,000 (44,515) Transfers Out (D /S Fund) 179,155 173,338 97% 179,035 173,338 5,697 Total Expenditures 3,879,383 3,035,456 66% 4,609,252 4,774,451 (165,199) Revenues less Expenditures (53,586) (264,446) (1,440,664) (484,952) 1,286,110 Transfers In General Fund - Gen Ops 854,872 - 0% f) 465,121 - (465,121) General Fund - L/R Planning 495,360 330,240 67% 495,360 495,360 - A &T Reserve (D /S assistance) 89,577 - 0% f) 89,518 - (89,518) Other - - 0% 100 - 100 Total Transfers In 1,439,809 330,240 31% 1,050,099 495,360 554,739 Change in Fund Balance 1,386,223 65,794 (390,565) 10,408 400,973 Beginning Fund Balance 192,482 1,578,705 227% 696,290 1,578,705 882,415 Ending Fund Balance $1,578,705 $1,644,499 $ 305,725 $1,589,113 $1,283,388 Beginning Net Working Capital - Requested Budget $1,589,113 a) $2,500 to be paid by City of La Pine to set up City's new plan and zoning designations in GIS b) Additional revenue generated from contract plan review and inspections services (Sisters, Redmond) c) Includes $63,891 for the Computer Software, additional Accela training expenses, computer replacement & new Permit Tech position d) Conversion of on -call position (Sisters) to permanent position and re- create Ass't. Building Official position e) Additional contract (on -call) services required to meet plan review and inspection service demands f) Beginning Fund Balance and FY 14 revenues are projected to be sufficient to cover FY 14 expenditures Page 9 ROAD Statement of Financial Operating Data Through February 28, 2014 FY 2014 Budget Projection $ Variance Revenues 3,536,651 66% FY 2014 - Year to FY 2013 Date (67% of Year) Materials and Services 7,277,398 4,655,030 of Actual Actual Budget FY 2014 Budget Projection $ Variance Revenues 3,536,651 66% 5,385,717 5,324,918 60,799 Materials and Services 7,277,398 4,655,030 Federal Grant (ARRA) 7,335 - n/a Capital Outlay 67,987 - - - Mineral Lease Royalties 140,591 29,585 21% 100% 140,000 140,000 - Forest Receipts 1,265,279 - 0% a) 356,270 1,205,101 848,831 Federal - PILT Payment - 1,064,365 n/a b) - 1,064,365 1,064,365 State Miscellaneous 542,290 588,197 76% 0% 773,452 588,198 (185,254) Motor Vehicle Revenue 10,495,426 7,783,856 74% - 10,554,500 11,000,000 445,500 City of Bend 45,486 202,418 65% c) 310,000 783,380 473,380 City of Redmond 315,525 27,482 7% c) 370,000 294,535 (75,465) City of Sisters 1,861 84,691 847% c) 10,000 84,692 74,692 City of La Pine 10,000 - 0% c) 10,000 - (10,000) Interest on Investments 32,342 28,528 158% 18,000 32,000 14,000 Interfund Contract 526,110 - 0% d) 562,000 527,450 (34,550) Equipment Repairs 255,369 165,786 75% 220,000 200,000 (20,000) Vehicle Repairs 82,542 - 0% 90,000 75,000 (15,000) Vegetation Management 49,503 - n/a - - - Forester 24,628 - 0% d) 1,500 1,500 - Other Inter -fund Services 30,387 13,478 108% 12,500 44,017 31,517 Inter -Fund Sales - Fuel 623,074 358,169 65% 550,000 495,000 (55,000) Sale of Equip & Material 287,313 202,991 75% 270,000 261,022 (8,978) Miscellaneous 35,018 61,890 267% e) 23,200 62,766 39,566 Total Revenues 14,770,079 10,611,436 74% 14,271,422 16,859,026 2,587,604 Expenditures Personnel Services 5,303,241 3,536,651 66% 5,385,717 5,324,918 60,799 Materials and Services 7,277,398 4,655,030 45% 10,306,609 9,161,700 1,144,909 Capital Outlay 67,987 87,057 3% 2,882,108 94,800 2,787,308 Transfers Out 275,000 450,000 100% 450,000 450,000 - Total Expenditures 12,923,627 8,728,738 46% 19,024,434 15,031,418 3,993,016 Revenues less Expenditures 1,846,452 1,882,698 (4,753,012) 1,827,608 6,580,620 Trans In - Solid Waste 276,272 141,074 50% d) 282,148 282,148 - Trans In - Transp SDC - - 0% 400,000 - (400,000) Trans In -Road Imp Res - - 0% _ 1,000 - 1,000 Total Transfers In 276,272 141,074 21% 683,148 282,148 (401,000) Change in Fund Balance 2,122,724 2,023,772 (4,069,864) 2,109,756 6,179,620 Beginning Fund Balance 4,723,852 6,846,576 114% 6,014,368 6,846,576 832,208 Ending Fund Balance $ 6,846,576 $ 8,870,349 $ 1,944,504 $ 8,956,332 $ 7,011,828 Beginning Net Working Capital - Requested Budget $8,964,332 a) Payment received annually in February b) One -time PILT payment. Not anticipated at the time the FY 2014 budget was adopted c) Billed upon completion of work Page 10 d) Payments to be received in June 2014 from other Road Department funds e) $20,000 claim reimbursement for damaged stop light in La Pine ADULT PAROLE & PROBATION Statement of Financial Operating Data Through February 28, 2014 FY 2014 - Year to FY 2013 Date (67% of Year) FY 2014 of Revised Actual Actual Budget Budget Projection 1 $Variance Revenues DOC Measure 57 219,240 220,788 101% a) 219,240 220,788 1,548 Justice Reinvest HB3194 458,143 n/a b) 458,143 458,143 - State Miscellaneous 4,301 4,142 96% 4,301 4,142 (159) Alternate Incarceration 7,408 49% 15,000 15,000 - State Subsidy 22,329 10,937 79% 13,826 13,826 - SB 1145 2,748,555 2,272,343 77% c) 2,951,504 3,029,790 78,286 Probation Work Crew Fees 14,136 3,281 25% d) 13,376 4,956 (8,420) Claims Reimbursement 6,997 n/a e) - 6,997 6,997 Miscellaneous 4,648 570 13% f) 4,500 855 (3,645) Electronic Monitoring Fee 177,947 146,692 94% g) 156,000 220,038 64,038 Probation Superv. Fees 189,330 131,624 75% h) 175,000 197,436 22,436 Interest on Investments 5,743 4,389 73% 6,000 7,000 1,000 Interfund - Sheriff 50,000 33,333 67% 50,000 50,000 - Sale of Equipment 250 - n/a - - - Crime Prevention Grant 50,000 25,000 50% i) 50,000 50,000 - CFC- Domestic Violence 63,906 35,120 47% 1) 73,938 73,938 - Total Revenues 3,550,384 3,360,767 80% 4,190,828 4,352,909 162,081 Expenditures Personnel Services 2,956,034 2,215,737 66% 3,361,157 3,361,157 - Materials and Services 912,384 669,739 68% g) 986,980 1,051,862 (64,882) Capital Outlay - - 0% 100 - 100 Total Expenditures 3,868,418 2,885,476 66% 4,348,237 4,413,019 (64,782) Revenues less Expenditures (318,034) 475,291 (157,409) (60,110) 97,299 Transfers In- General Fund 435,328 3003792 67% 451,189 451,189 - Change in Fund Balance 117,294 776,083 293,780 391,079 97,299 Beginning Fund Balance 630,226 747,520 106% 707,953 747,520 39,567 Ending Fund Balance $ 747,520 $1,523,603 $1,001,733 $1,138,599 $ 136,866 Beginning Net Working Capital - Requested Budget $1,030,824 a) Annual M57 payment calculated slightly higher than expected b) Unanticipated grant for funding of programs and personnel in FY 2014 ($137,216 ) and FY 15 ($320,927) c) State grant in aid budget for FY 14 higher than budgeted d) Program participation decreasing e) Insurance settlement f) Number of out of state transfers was less than projected, lowering the fee collection g) Program utilization increase h) Program collection rate is higher, possibly due to more employed offenders i) Quarterly payments not yet received Page 11 CHILDREN & FAMILIES COMMISSION Statement of Financial Operating Data Through February 28, 2014 FY 2014 - Year to I 1- Revenues less Expenditures FY 2013 Date (67% of Year) (508,223) FY 2014 45,193 Transfers In % of Revised General Fund 275,984 Actual Actual Budget Budget Projection $ Variance Revenues 50% 89,350 89,350 - Total Transfers In 275,984 230,499 Federal Grants 252,020 125,590 31% a) 402,044 262,798 (139,246) Title IV - Family Sup /Pres 39,533 7,331 33% 21,994 21,994 - HealthyStart Medicaid 80,557 20,000 25% 80,000 80,000 - Youth Investment 196,053 31,262 25% 125,048 125,048 - State Grant - - 0% 55,185 - (55,185) State Prevention Funds 65,270 - n/a - - - HealthyStart /R -S -G 219,950 132,927 52% a) 254,322 264,623 10,301 OCCF Grant 392,440 37,386 20% a) 189,636 133,984 (55,652) Charges for Svcs -Misc 5,148 2,220 111% 2,000 4,000 2,000 Program Fees 5,645 2,790 n/a 5,600 6,060 460 Court Fines & Fees 73,959 51,391 68% 75,034 77,086 2,052 Interest on Investments 3,659 1,804 180% 1,000 2,700 1,700 Donations 13 50 n/a - 50 50 Private Grant - 130 n/a - 130 130 Interfund Grants 358,343 219,812 63% a) 350,375 329,624 (20,751) Total Revenues 1,692,590 632,692 40% 1,562,238 1,308,097 (254,141) Expenditures Personnel Services 570,985 333,896 62% b) 539,665 526,259 13,406 Materials and Services 1,424,002 582,168 38% 1,530,796 1,244,868 285,928 Total Expenditures 1,994,987 916,064 44% 2,070,461 1,771,127 299,334 Revenues less Expenditures (302,397) (283,372) (508,223) (463,030) 45,193 Transfers In General Fund 275,984 185,824 67% 278,739 278,739 - General Fund - Other - 44,675 50% 89,350 89,350 - Total Transfers In 275,984 230,499 63% 368,089 368,089 - Change in Fund Balance (26,413) (52,873) (140,134) (94,941) 45,193 Beginning Fund Balance 574,985 548,572 146% 375,704 548,572 172,868 Ending Fund Balance $ 548,572 $ 495,699 $ 235,570 $ 453,631 $ 218,061 Beginning Net Working Capital - Requested Budget $ 280,000 a) Revised to reflect actual award b) Removed 1.0 FTE Early Learning Regional Coordinator from budget For budgeting and reporting purposes, these activities are presented in a single fund "Children and Families Commission." There are two activities: "Regional Early Learning Hub" and "Substance Abuse Prevention ". It is anticipated that Substance Abuse Prevention will be merged with Public Health programs in FY 2015. State funding for the Regional Early Learning Hub after FY 2014 is uncertain. Page 12 SOLID WASTE Statement of Financial Operating Data Through February 28, 2014 Page 13 FY 2014 - Year to FY 2013 Date (67% of Year) FY 2014 % of Actual Actual Budget Budget I Projection $ Variance Operating Revenues Miscellaneous 19,127 12,549 57% 22,000 20,000 (2,000) Franchise 3% Fees 209,076 86,287 43% a) 200,000 210,000 10,000 Commercial Disp. Fees 971,213 676,729 71% 954,100 1,045,550 91,450 Private Disposal Fees 1,376,005 943,738 72% 1,309,350 1,498,000 188,650 Franchise Disposal Fees 3,980,498 2,835,811 69% 4,095,525 4,264,550 169,025 Yard Debris 107,801 55,307 65% 85,000 92,000 7,000 Special Waste 73,568 35,872 143% b) 25,000 40,000 15,000 Interest 8,118 6,550 82% 8,000 9,000 1,000 Leases 10,801 8,101 75% 10,801 10,801 - Recyclables 47,033 25,591 57% 45,000 45,000 - Miscellaneous 3,131 - n/a - - - Total Operating Revenues 6,806,370 4,686,534 69% 6,754,776 7,234,901 480,125 Operating Expenditures Personnel Services 1,651,419 1,188,030 64% 1,868,124 1,867,446 678 Materials and Services 2,808,337 1,967,372 59% 3,311,993 3,325,268 (13,275) Debt Service 946,711 384,886 41% c) 930,157 930,157 - Capital Outlay 76,335 25,895 47% 55,000 50,896 4,104 Total Operating Expenditures 5,482,802 3,566,184 58% 6,165,274 6,173,767 8,493 Operating Rev less Exp 1,323,569 1,120,351 589,502 1,061,134 471,632 Transfers Out Road 276,272 141,074 50% d) 282,148 282,148 - Capital Reserve 630,000 357,500 66% e) 545,000 576,000 31,000 Total Transfers Out 906,272 498,574 60% 827,148 858,148 31,000 Change in Fund Balance 417,297 4,187,960 - (237,646) 202,986 502,632 Beginning Fund Balance 807,470 1,224,767 148% 825,655 1,224,767 399,112 Ending Fund Balance $1,224,767 L5,4=12,727 $ 588,009 $1,427,753 $ 901,744 Beginning Net Working Capital - Requested Budget $1,428,003 a) Due April 15, 2014 b) Unpredictable- revenue mainly from clean -up projects c) Payments made November and May d) Transfers will be made quarterly e) As requested during the year; additional $31,000 to come from Contingency Page 13 RISK MANAGEMENT Statement of Financial Operating Data Through February 28, 2014 Revenues FY 2014 - Year to FY 2013 Date (67% of Year) FY 2014 262,333 181,882 67% 272,823 % - Property Damage 313,480 217,684 Actual Actual Budget - Budget Projection $ Variance Revenues Inter -fund Charges: General Liability 262,333 181,882 67% 272,823 272,823 - Property Damage 313,480 217,684 67% 326,526 326,526 - Vehicle 173,635 109,433 67% 164,150 164,150 - Workers' Compensation 1,448,553 1,008,125 67% 1,512,188 1,512,188 - Unemployment 254,165 206,797 67% 310,203 310,203 - Claims Reimb -Gen Liab /Property 34,401 5,154 13% 40,000 40,000 - Process Fee - Events /Parades 1,300 490 21% 2,300 2,300 - Miscellaneous 76 14 18% 80 80 - Skid Car Training 23,060 19,350 138% 14,000 22,000 8,000 Interest on Investments 12,226 9,232 77% 12,050 12,050 - TOTAL REVENUES 2,523,228 1,758,161 66% 2,654,320 2,662,320 8,000 Direct Insurance Costs: GENERAL LIABILITY Settlement / Benefit 382,659 223,109 Defense 50,919 36,253 Professional Service 85,751 12,527 Insurance 148,035 151,339 Loss Prevention 8,790 227 Miscellaneous 3,290 2,976 Repair / Replacement 200 4,531 Total General Liability 679,645 430,962 108% 400,000 550,000 150,000 PROPERTY DAMAGE Insurance 159,171 166,668 Repair / Replacement 54,449 133,892 Total Property Damage 213,620 300,560 120% 250,000 350,000 100,000 VEHICLE Insurance 366 205 Loss Prevention 16,030 11,382 Repair / Replacement 54,919 32,367 Total: Vehicle 71,316 43,955 37% 120,000 90,000 30,000 WORKERS' COMPENSATION Settlement / Benefit 367,051 287,140 Professional Service - 5,000 Insurance 141,960 113,452 Loss Prevention 36,000 21,712 Miscellaneous 46,366 25,860 Total Workers' Compensation 591,376 453,164 57% 800,000 610,000 190,000 UNEMPLOYMENT - Settlement/Benefits 137,082 80,468 40% 200,000 180,000 20,000 Total Direct Insurance Costs 1,693,039 1,309,109 74% 1,770,000 1,780,000 (10,000) Insurance Administration: Personnel Services 308,508 201,602 60% 333,327 333,327 - Materials & Srvc, Capital Out. & Tranfs. 131,414 99,928 51% 197,193 197,093 100 Total Expenditures 2,132,961 1,610,639 70% 2,300,520 2,310,420 (9,900) Change in Fund Balance 390,267 147,522 353,800 351,900 (1,900) Beginning Fund Balance 2,240,791 2,631,057 2,517,479 2,631,057 113,578 Ending Fund Balance $ 2,631,057 $ 2,778,579 $ 2,871,279 $ 2,982,957 $ 111,678 Beginning Net Working Capital - Requested Budget $ 3,074,957 Page 14 DESCHUTES COUNTY 9 -1 -1 Statement of Financial Operating Data Through February 28, 2014 Expenditures Personnel Services Materials and Services Capital Outlay Total Expenditures Revenues less Expenditures 3,982,162 2,955,461 67% 4,432,356 4,432,356 - 1,929,460 FY 2014 - Year to Date 2,132,476 2,132,476 - 81,515 FY 2013 (67% of Year) 600,000 FY 2014 5,993,138 4,346,577 61% % 7,164,832 - Actual Actual Budget Budget Projection $ Variance Revenues Property Taxes - Current 6,323,533 5,923,567 100% a) 5,947,600 6,173,348 190,000 Property Taxes - Prior 319,349 154,732 71% 219,007 193,698 (25,309) Federal Grants 46,514 - 0% b) 200,000 200,000 - State Reimbursement 35,066 22,868 64% 36,000 36,000 - Telephone User Tax 767,453 378,367 50% c) 750,000 750,000 - Data Network Reimb. 64,247 - 0% 30,000 30,000 - Jefferson County 30,755 26,930 90% 30,000 30,000 - User Fee 69,012 43,191 80% 54,000 54,000 - Police RMS User Fees 229,103 - 0% d) 256,791 256,791 - Contract Payments 11,885 - 0% 137,000 137,000 - Miscellaneous 10,084 55,783 620% 9,000 55,783 46,783 Claims Reimbursement 46,760 - n/a - - Interest 54,324 30,713 51% 60,600 60,600 - Total Revenues 8,008,083 6,636,151 86% 7,729,998 7,977,220 211,474 Expenditures Personnel Services Materials and Services Capital Outlay Total Expenditures Revenues less Expenditures 3,982,162 2,955,461 67% 4,432,356 4,432,356 - 1,929,460 1,329,473 62% 2,132,476 2,132,476 - 81,515 61,644 10% e) 600,000 600,000 - 5,993,138 4,346,577 61% 7,164,832 7,164,832 - 2,014,945 1 2,289,574 565,166 812,388 211,474 Transfers Out - Reserve Fund 500,000 7,800,000 100% 7,800,000 7,800,000 - Change in Fund Balance 1,514,945 (5,510,426) (7,234,834) (6,987,612) 211,474 Beginning Fund Balance 8,883,086 10,398,030 106% 9,800,000 10,398,030 598,030 Ending Fund Balance $10,398,030 1 $ 4,887,604 $ 2,565,166 $ 3,410,419 $ 809,505 Beginning Net Working Capital - Requested Budget $3,410,000 a) Current year taxes due November, February, and May b) Reimbursement grant for CAD to CAD Capital Expenditures. Awaiting payment from ODOT c) Payments received quarterly - October, January, April, and July d) Billed annually e) Capital projects are in progress. Currently evaluating what projects will be addressed this fiscal year. Page 15 Health Benefits Trust Statement of Financial Operating Data Through February 28, 2014 FY 2013 1 FY 2014 Year to Date % of Actual Actual (67% Budget of Year) Budget I Projection 1 $ Variance Revenues: Internal Premium Charges 12,874,815 9,635,929 68% 14,269,138 14,453,894 184,756 Part -Time Employee Premium 30,280 12,420 31% 40,000 17,000 (23,000) Employee Monthly Co -Pay 643,918 519,635 53% 980,000 810,000 (170,000) COIC 1,405,518 1,051,894 66% 1,592,750 1,580,000 (12,750) Retiree / COBRA Co-Pay 963,987 725,270 76% 958,333 1,100,000 141,667 Prescription Rebates 99,330 107,637 213% 50,493 107,637 57,144 Claims Reimbursements 50,493 1,675 n/a - 1,675 1,675 Miscellaneous 1,240 429 n/a - 429 429 Interest 70,959 41,643 69% 60,000 62,000 2,000 Total Revenues 16,140,540 12,096,532 67% 17,950,714 18,132,636 181,922 Expenditures: Personnel Services (all dept$) 197,101 99,190 47% 209,676 175,536 34,140 Materials & Services Admin & Wellness Claims Paid - Medical 11,879,332 7,709,043 63% a) 12,321,732 11,430,813 868,297 Claims Paid - Prescription 1,059,923 473,668 44% a) 1,064,841 758,423 361,105 Claims Paid- Dental/Vision 1,835,199 1,149,566 63% a) 1,825,442 1,723,994 117,515 Claims Refunds (131,375) (151,998) n/a - (151,998) 151,998 Stop Loss Insurance Premium 336,407 185,651 50% 375,000 375,000 - State Assessments 194,510 67,753 32% 215,000 215,000 - Administration Fee (EMBS) 334,141 224,907 68% 330,000 330,000 - Preferred Provider Fee 50,841 32,840 60% 55,000 55,000 - Health Impact 52,224 4,327 8% 55,000 4,327 50,673 Other - Administration 101,616 22,531 37% 60,162 60,162 - Other- Wellness 49,996 82,820 108% 76,739 156,000 (79,261) Admin & Wellness 15,762,814 9,801,107 60% 16,378,916 14,956,722 1,422,194 Deschutes On -site Clinic Contracted Services 804,311 521,279 57% 915,000 915,000 - Medical Supplies 33,155 32,578 326% 10,000 32,578 (22,578) Equipment 2,170 - 0% 250 - 250 Other 46,715 18,748 49% 38,310 38,310 - Total DOC 886,351 572,604 59% 963,560 985,888 (22,328) Deschutes On -site Pharmacy Contracted Services 367,193 191,189 66% 289,004 289,004 - Medication and Drugs 1,446,770 1,084,941 72% b) 1,500,000 1,725,000 (225,000) Other 63,518 8,460 71% 11,876 11,876 - Total Pharmacy 1,877 480 1,284 590 71% 1,800,880 2,025,880 (225,00 Total Expenditures 18,723,746 11,757,491 61% 19,353,032 18,144,025 1,209,007 Change in Fund Balance (2,583,206) 339,042 (1,402,318) (11,390) 1,390,928 Beginning Fund Balance 14,551,028 $ 11,967,822 102% 11,700,000 11,967,822 267,822 Ending Fund Balance $ 11,9671822 $ 12,306,863 $10,297,682 $11,956,432 $1,858,750 % of Exp covered by Revenues 86.2% 102.9% 92.8% 99.9% Beginning Net Working Capital - Requested Budget $11,585,710 a) Projection based on combination of annualizing current year and 12 -month rolling average b) February based on January actual of $164,000. Projection based on March - June at $160,000 per month. Page 16 Revenues Miscellaneous Vending Machines Telephone Fees - Events Special Events Revenues Interest Storage Camping at F & E Horse Stall Rental Concession % - Food Rights (Signage, etc.) Grants Interfund Rentals Annual County Fair (net) Interfund Contract Total Revenues Expenditures: Personnel Services Materials and Services Debt Service Capital Outlay Total Expenditures Revenues less Expenditures Transfers In: General Fund Room Tax - 6% (Fund 160) Room Tax - 1 % (Fund 170) Less: Promotion Expenditures Fair & Expo Reserve Total Transfers In Change in Fund Balance Beginning Fund Balance Ending Fund Balance FAIR AND EXPO CENTER Statement of Financial Operating Data Through February 28, 2014 50,000 50,000 50.0% 442,720 64.2% 100,000 689,086 100,000 725,664 - 36,578 478,544 FY 2014 - Year to (183,599) 1,586 93,767 92,181 FY 2013 Date (67% of Year) (6,673) 87,094 (55,500) 36,681 FY 2014 % of Actual Actual Budget Budget Projection $ Variance $ 4,102 $ 3,371 67.4% $ 5,000 $ 5,000 $ - - 106 7.1% 1,500 1,500 - 255 140 n/a - 140 140 383,339 236,852 60.0% 395,000 504,922 109,922 76 382 n/a - 382 382 35,283 14,614 27.1% 54,000 40,000 (14,000) 16,700 838 7.6% 11,000 15,000 4,000 48,036 1,635 5.5% 30,000 45,000 15,000 139,006 58,171 38.3% 152,000 120,000 (32,000) 85,338 60,000 75.0% 80,000 80,000 - - 62,006 34.4% a) 180,000 180,000 - 2,400 1,600 66.7% 2,400 2,400 - 245,000 205,000 82.0% b) 250,000 205,000 (45,000) 45,000 - n/a - - - 1,004,534 644,715 55.5% 1,160,900 1,199,344 38,444 821,293 589,791 66.4% 887,593 887,593 - 580,396 435,727 65.3% c) 667,733 650,674 17,059 114,117 69,227 61.3% 112,974 112,974 - 9,000 176,289 97.9% a) 180,100 180,000 100 1,524,806 1,271,034 68.8% 1,848,400 1,831,241 17,159 (520,272) (626,319) (687,500) (631,897) 55,603 320,000 249,456 66.7% 374,186 374,186 - 25,744 17,160 66.7% 25,744 25,744 - 82,800 126,104 66.7% 189,156 225,734 36,578 50,000 50,000 50.0% 442,720 64.2% 100,000 689,086 100,000 725,664 - 36,578 478,544 (41,728) (183,599) 1,586 93,767 92,181 35,055 6,673 190,272 48,827 50,413 (6,673) 87,094 (55,500) 36,681 6,673 Beginning Net worKing t;apitai - Kequestea tsuaget ip UU,UWU 1 a) Pacific Power and Energy Trust grant for solar panels on the Event Center b) Revenues and Expenses for the annual fair recorded in a separate fund and the available net income is transferred to the Fair & Expo Center Fund c) The expenditure for the fire alarm /suppression system was not included in the FY 2014 budget Page 17 JUSTICE COURT Statement of Financial Operating Data Through February 28, 2014 Revenues Court Fines & Fees a) 357,920 FY 2014 - Year to 228,385 54% b)c) FY 2013 Date (67% of Year) FY 2014 State Miscellaneous - % 0% 600 600 - Actual Actual Budget Budget I Projection $ Variance 900 - Total Revenues Revenues Court Fines & Fees a) 357,920 228,385 54% b)c) 422,500 407,103 (15,397) State Miscellaneous - - 0% 600 600 - Interest on Investments 796 435 48% 900 900 - Total Revenues 358,716 228,820 54% 424,000 408,603 (15,397) Expenditures Personnel Services 365,245 274,429 62% 445,984 404,099 41,885 Materials and Services 166,294 128,802 68% 190,210 190,687 (477 Total Expenditures 531,539 403,231 63% 636,194 594,786 41,408 Revenues less Expenditures (172,823) (174,411) (212,194) (186,183) 26,011 Transfers In- General Fund a) 221,716 93,880 67% 140,819 140,819 - Change in Fund Balance 48,893 (80,531) (71,375) (45,364) 26,011 Beginning Fund Balance 104,925 153,818 124% 124,241 153,818 29,577 Ending Fund Balance $ 153,818 $ 73,286 $ 52,866 $ 108,454 $ 55,588 Beginning Net Working Capital - Requested Budget $ 153,818 a) FY 2013: The Transfer from the General Fund was $579,636. As Justice Court Fines & Fees recorded in the General Fund as revenue totalled $357,920, the net transfer to Justice Court was $221,716 b) YTD Actual reported on "cash basis ". February fines, to be received in March - $41,718 c) Collections tend to be seasonal and are greater during February, March and April Page 18 H U W h O a a a H a. v ti _U � U U AA U � Z cia Revenues Grants - Private Lease Payments Total Revenues Expenditures Debt Service: Interest Expense Total Expenditures Change in Fund Balance Beginning Fund Balance Ending Fund Balance Deschutes County Bethlehem Inn (Fund 128) FY 2013- Actual; FY 2014 -Year to Date Actual, Budget and Projection Through February 28, 2014 FY 2014 Budget I Projection $ Variance $ - $ - 0.0% FY 2014 - Year to FY 2013 Date (67% of Year) 24,408 16,272 % of Actual Actual Budget FY 2014 Budget I Projection $ Variance $ - $ - 0.0% $ 2,700,600 $ - $ (2,700,600) 24,408 16,272 66.7% 24,408 24,408 - 24,408 16,272 66.7% 2,725,008 24,408 (2,700,600) 14,617 9,527 39.0% 24,408 14,200 10,208 14,617 9,527 39.0% 24,408 14,200 10,208 9,792 6,745 2,700,600 10,208 (2,690,392) (2,710,173) 100.0% (2,700,600) 2, 700, 381 219 $ 2,700,381 $(2,6 $ - $ 2,690,173 $ J2,690,1 73 a) Interest on February 2014 negative cash balance: $1,1780.95. b) Inception through February 28, 2014: Revenues - Lease Payments $ 89,496 Expenditures: Land /Building (Amertitle) - July 2007 2,241,313 Wickman Williams 17,578 City of Bend - May 2008 250,000 KN EX CO 5,289 Kleinfelder 3,732 Total expended on facility 2,517,913 Interest on Negative Cash Balance 265,220 Total expended 2,783,133 Net X693,637) L O O O 0) D � U E C 00- U v C � O N a n�i C C7 O 0 N C N C Cc O � 2 U ai 0 ai m LL O U d 7 O 0 M t D 7 C_ O Ea U c O LO C? 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Accommodations - - - - 312 91 104 - - Airfare - 478 - 104 - 450 - - - - - Mileage reimbursement 510 391 105 - 2,038 Ground Transport/Parking - - - - - - - - - Total Baney - 513 104 1,101 677 545 105 60 3,105 Alan Unger Conf /Sera & Educ/Training 205 ; _ - 10 375 - 110 35 95 830 Travel Meals - - - - 415 - - 81 479 - - - 81 Accommodations 1921 t - - 1,086 Airfare - Mileage reimbursement Ground Transport/Parking - - - 2,056 - - 2,056 14 Total Unger 397 - 10 790 - 2,739 35 1 95 4,067 T Cy on Seem & Educ'frraining - 82 45_. 10 _.. 120 95 1,314 520 { —184 340 _._. Travel Meals - fi18 - - - 100 - - 181 Accommodations 164 - 415 - 145 - - 1,342 Airfare - 658 ! 50 - - - - - - 708 Mileage reimbursement _ - 105 - 411 - 347 - - 862 Ground Transport - 1,795 74 - - 1,166 - - 601 - 120 - 74 Total DeBone � 474 184 45 95 4,481 Total - BOCC Department Conf /Sem & Educ/Training 725 35 82 ! 194 1,055 - 90 30 120 155 250 2,624 _ Travel Meals Accommodations - ' - ! 230 - - 342 810 164 - 1,143 91 ! 727 - - 2,935 Airfare - -- 658 50: - - - - - - 708 Mileage Reimbursement - - 1 583 74 ! 104 - 861 - 510 2,794 105 - 4,956 Ground Transport Total - BOCC Department - 14 1 - - 88 2,192 987 298 3,058 722 3,886 260 250 11,653 FY 2014 Original Budget 15,250 Percent of FY 2014 Budget Expended — _' 76.4% BOCC County College Printing /Binding 14 - 14 - - - - - - Office /Copier Supplies Meeting Supplies 176 - - 48 1 2,362 - 734 - _ 224 3,384 - - 289 _ Total BOCC County College 176 289 g _ ..2,409 NOTE: Above amounts include only those expenditures processed for payment. Additional conference and travel costs may have been incurred, but not processed ...Y_ —t.. —. .� . 734 - 14....— 3,622 for payment, JRF 2/28/2014 Frequently Asked Questions about Forestland Classification Why are we doing this process? To improve the accuracy and equity of the Fire Patrol Assessment so the appropriate acres are being assessed the appropriate rate. • What is Fire Patrol Assessment? Oregon Department of Forestry provides wildland fire protection on private, county and state owned forest and rangelands within their Fire Protection District Boundaries. This fire protection service is funded by a combination of an assessment on lands within the Fire Protection District and the General Funds for the State of Oregon. The landowner contribution is termed the Fire Patrol Assessment. Currently, the General Fund and the landowner's assessment each contribute approximately 50% of the funding at the district level. The current landowner rates in the district are $XXX/acre for class 2 timberland and $.XX/acre for class 3 grazing land. What is included in a Forestland Classification? A map that identifies timberlands and grazing lands that meet the definitions set forth in Oregon Revised Statutes and Administrative Rules. Timberland is defined as all forestland primarily suitable for joint use of timber production and the grazing of livestock. Grazing lands are defined as all forestland that is primarily suitable for grazing or other agricultural uses. Grazing lands may contain undeveloped grasslands if such grasslands are in close proximity and intermingled with timberland. • Who gave the committee the authority to complete this work? Oregon Revised Statutes and Administrative Rules. How was the classification committee formed? According to State Statute, one representative was appointed by the State Forester, one appointed by Oregon State University Extension Service and three members appointed by the County Commissioners, the Union County Fire Chief and Chief of the RFD served as an advisory member. + Where do I find my current Fire Patrol Assessment? The Fire Patrol Assessment is located in your property taxes, collected by the County Assessor and passed on to the local ODF district. Will this affect the Fire Patrol Assessment that I currently pay? For most landowners it will create a change for several reasons. The differences in the accuracy of the mapping technology in the 1960's and today is enough to create small changes even if the timber and grazing lands are exactly as they were in the 60's . Other reasons include, land use changes that were not captured and areas that were assigned the wrong classification. What effect will this have on ODF's budget level if more lands are included? If more lands are included, this will spread the costs across more acres and slow the rate of increase landowners pay assuming the level of protection stays the same. The level of protection is determined by ODF and the Budget Committee which is composed of landowners' representatives. • What is forestland? "Forestland" has a very broad definition when used in the fire related statutes. The definition for "Forestland" is any woodland, brush land, timberland, grazing land or clearing that, during any time of the year, contains enough forest growth, slashing or vegetation to constitute, in the judgment of the forester, a fire hazard, regardless of how the land is zoned or taxed. What is a Minimum Assessment? Each lot of record must pay a minimum assessment of $18.75. This minimum assessment helps defray some of the additional administrative and operational costs of providing wildland protection on small parcels where, figured on an acreage basis, the assessment for forest protection would not reach $18.75. What is Dual Assessment? An assessment for fire protection from two different entities on the same parcel. An example is an assessment from ODF on the forestlands on a parcel for the purposes of wildland fire protection and an assessment from a Rural Fire Protection District on the value of the structures and up to five acres for purposes of structure protection. • How are Agricultural lands defined? Those lands that do not meet the definition of forestland and that are being actively farmed. These lands were delineated through editing of 2005 color aerial photography. The basic intent was to include all lands that were being actively farmed in the agricultural lands class. Since lands that are actively farmed pose less of a fire threat, these lands would be excluded from the assessment process. How are agricultural lands classified? Agricultural lands that are actively being farmed are excluded from this process. How are lands under CRP contracts classified? CRP lands are being classified based on the current vegetation type present in the most recent aerial photography (2005). At the conclusion of the CRP contract if the land is converted back into agricultural lands, they then would be exempted. • How can a landowner go about opting out of fire protection? Opting out for landowners with classified lands within the Fire Protection District boundaries is a rigorous process. A landowner must provide a robust fire protection plan that needs to be approved by the Oregon Board of Forestry. The specific requirements for what is needed can be found in Oregon Revised Statue 477.210 (2) and within Oregon Administrative Rule 629- 042 -0005. At present, no such plans exist in the State of Oregon. • What is the purpose of the Public Meeting? We are offering public meetings to share the County Classification Committee's findings with landowners in the County. What is the purpose of the Public Hearing? The Public Hearing is a mandatory and formal process that must occur prior to implementation of the findings of the classification effort. This hearing is a time when interested persons can object or offer changes to the proposed classification. Following the hearing the committee may make such changes in the preliminary classification as it finds to be proper, and thereafter shall make its final classification. The final results of the classification effort will be by formal written order which must include a statement of findings of fact on the basis of which the order is made, and must include a map showing the classifications or reclassifications. The original of the order shall be filed with the county clerk of the county, who shall maintain it available for public inspection. A copy of the order certified by the secretary of the committee shall be sent to the State Board of Forestry. How can a landowner appeal the findings of the Classification Committee? Any owner of land classified under ORS 526.328 or 526.340 and who is aggrieved by the classification may, within 30 days after the date of the order making the classification, appeal to the circuit court for the county. The appeal shall be taken by serving the notice of appeal on the secretary of the committee and by filing such a notice with the county clerk. FORESTLAND CLASSIFICATION IN DESCHUTES COUNTY I Central Oregon District, • r What is Forestland Classification? Forestland Classification is a process by which a committee reviews all the lands within the county to determine whether they meet the definition of 'forestland'. The committee further classifies the lands as Timber (Class 1), Timber /Grazing (Class 2), or Grazing (Class 3). This information is used to determine which lands are subject to the fire patrol assessment which helps fund a forest protection district budget. What is Forestland? 'Forestland' is defined in state statute and means any woodland, brushland, timberland, grazing land or clearing that, during any time of the year, contains enough forest growth, slashing or vegetation to constitute, in the judgment of the forester, a fire hazard, regardless of how the land is zoned or taxed. Why is Forestland Classification Needed? • To help create a FAIR and EQUITABLE approach to funding ODF's fire protection program. The goal is to ensure that those landowners who should be helping to fund the system are doing so and the opposite is true. To allow INVOLVEMENT of local interests (County Government, Fire Chiefs, and Local Landowners) in the process. To update the current classification. Forestland classification was last completed in Deschutes County in the 1970's. Many areas have been urbanized and no longer meet the definition of forestland. Local History and Overview • On average, there are 41 wildland fires annually, which burn 1066 acres on ODF protected lands in Deschutes County. • The District has been classifying lands since the 1940's. • Forestland classification has not been done in Deschutes County since the 1970's. There have been substantial land use changes since then. • Forestland classification and the corresponding per acre assessments of forestland is a major funding component for ODF's protection system. The state's General Fund is the other major funding source. How is Forestland Classification completed? • The classification process is guided by ORS Chapter 526 and associated Administrative Rules. • A Classification Committee examines lands within the county to determine which meet the definition of forestland. Urban and irrigated agricultural lands do not meet this definition. • For lands determined to be forestland, the committee classifies those lands as: o Timber production (Class 1) o Joint use -- timber production & grazing (Class 2) o Grazing and non - irrigated agricultural uses (Class 3) Work is done using GIS mapping with vegetation, soil productivity layers, and aerial imagery layers. The Committee reviews the landscape on a square mile by square mile basis. • Periodic field checks are made by the Committee and ODF Staff during the process. • Committee finalizes classification designations after public meetings and a Hearing. • Finalized classification is filed with the County Clerk. Committee Membership — Six Members Three Committee members are appointed by County • One Forestland owner or representative thereof • One Grazing land owner or representative thereof • One at -large member FORESTLAND CLASSIFICATION IN DESCHUTES COUNTY One member appointed by the State Fire Marshal One member appointed by the Director of OSU Extension One member appointed by the State Forester Transparent Public Process • Committee meetings are advertised in advance and open to public • Each meeting agenda include time for public comment • The Committee elects its own officers and creates its own by -laws Minutes are recorded and available to the public • Multiple public information meetings and a formal public hearing is conducted. All affected landowners will receive a written invitation to these events. • Affected landowners can provide testimony prior to final classification information being filed with County. • Once the Committee has finalized the classification, it is filed with the County Clerk. This begins a 30 -day appeal period. Landowners may make their appeal to the Circuit Court. Impacts on the Local ODF Budget • A common concern is this is a "money grab for ODF ". It is not. • The forest protection district prepares an annual budget to protect lands within the district. The cost of this budget is pro -rated over the acres protected to determine an amount per acre assessed to landowners to pay for wildland fire protection. If the protected acres increase as a result of classification, the per acre rate decreases and vice versa. Impacts to Local Structural Fire Departments • There are 9 Fire Districts within Deschutes County (Bend, Black Butte, Cloverdale, Crooked River Ranch, Deschutes 42, LaPine, Redmond, Sisters -Camp Sherman, Sunriver). Eight are within the ODF District Boundary. • Some lands inside the ODF Protection District and a local Rural Fire District are currently assessed by both entities. • ODF protects the wildland and RFD's protect the structures and up to 5 acres in overlapping areas. • If ODF classifies inside RFD's where we currently are not providing protection, there will be an impact to the RFD budget. This is because if ODF is not there, RFD can assess on entire taxlot. If there is overlapping protection, the RFD is restricted to assessing the structure and up to 5 acres. Vice versa is true also. Other Information • Wildland fire protection of private lands in Oregon is a private - public partnership. In general, private landowners pay half the cost of protection with the State of Oregon General Fund paying the other half. Non - federal public lands also pay into this system. • The Classification process does not determine assessment rates; it only determines who will be subject to the assessment. • Deschutes County classification process will begin in the spring of 2014 and is expected to take about two years to complete. • Only lands within the Forest Protection District may be assessed. • The Classification Committee may make recommendations to ODF to make changes to the Forest Protection District boundary. These recommendations are not binding. 2 FORESTLAND CLASSIFICATION IN DESCHUTES COUNTY A, 4-411, Lo LA N U /'J k 6 A N r I K t 1' kO i'ki-1, 4" 1 10 i� ig" (.') M ? � f ta PRIMARY SYFORFST OR WLDLANO AGENCY fOINT RURAL FIRE PROTECTION DISTRICT' PRIMARY RURAL. FIRE DISTRICT OR CITY DCPARTMANT I MUTUAL AV FROM RURAL FIRE DISTRICT I FORESTRY OR KOLDLANO PROTECTION I MUTUAL. AID FROM FOREST OR VALOLAND AGENCY I FOREST/ MLOLAND, TYPE PROTECTION FOR (PERIMETER CONTROL) �.:ST1M4O(ANDAGENCY AVS LANVOKIVER VOLUNTEER AND RURAL FIRE. OIS7'0 ,-T FCPMA TION STRV47, 'TURAL PROTECTION PRIMARY, PROTECTION OF STRUCTURES OCOASJONAL NEED FOR P15RIMF.Tl"Fl AND PVRIMFTInR CONTROL NECESSARY CONTROL FOREST/ VVII,r)LAND FIRE PROTECTION AGENCY RURAL FIRE WY FIRE DISTRICT EPARTMENT wrll WLDLAND/URBAN INTERFACE oft A 1�9� 71 4.r NP wit Fo restsfWi Id lands 0 Isolated Structures c Groups of Structures 0 Subdivisions ()Suburban QUrban �RA➢I.RI,Iw m cl• C: LL co -0 9- O C) w 0 co ors E D CD 'a z LO .2 .2 0 E C1 U ir (0 Q) (D LL N .2 (n L6 O CL 0) 0 in L) W >9 0 0 ro Q Q) O -0 0 > IEZ (D ro E m W x CU 0 M c Q) CL — 0 a) 0) — CL LL Q) 0 co o L) -2622S, a! 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J` O v J E N m c A v N e, m N 15 t - m n — r 0 L n T Jw• w w �;rw� r,.r w;.a +w- w wi.yv'�;w:,w.w .y �y iy 0 1. 0 L_ E 2 p 2 m a itr i I� �I I x aa'ax.%a x � I' '� �q a�'+'rMx + y•a � a a x x xa ax a � a �xe '. Yw�� "3ra. �. 'H �� •"g x�l a N. to lk x x'xa Q, f y ;• a xa =�x s I ao `ka m zi III A ' ;; x� yx a I I I� I I� x� IW, x I° I I / W I o ' z I i w �' o o o c o w o 0 � n N ° o m ^ N m a o s c o w m C 3 N o o m o �' o o o c o w 0 m ^ N N 2 w m C 3 N y z rr� V� l 1 ri'�• I� • i It, �. COOPERATIVE AGREEMENT BETWEEN DESCHUTES BOARD OF COUNTY COMMISSIONERS AND OREGON DEPARTMENT OF FORESTRY, STATE FORESTER This agreement establishes the Deschutes County Forestland Classification Committee, and identifies the functions to be performed and the expenses to be incurred by the Deschutes Board of County Commissioners and by the Oregon Department of Forestry, in supporting the proper performance of the committee's functions. WHEREAS, Pursuant to ORS 526.320, there is a need to land in Deschutes County to determine which of the land i WHEREAS, Pursuant to ORS 526.324, in Deschutes County; and WHEREAS, Pursuant to ORS 526.310, the govel forestland classification committee to periodically a classification to all such forestland. -. WHEREAS, Pursuant to ORS 526.31 a accommodations, funds, and supplies forestland classification committee's fu WHEREAS, Pursuant authorized to coor)era committee and for NOW, THEREFORE, covenants 1 The nvestigate and study all n to all forestland unty may estaBW a study forestland and to assign Agreement may provide Der performance of a 5 this CdWrative Agreement are ishment of a forestland classification ,greement, in consideration of the agree as follows. ARTICLE 1 STLAND CLASSIFICATION COMMITTEE and Classification Committee is hereby established. r ARTICLE 2 F THE DESCHUTES BOARD OF COUNTY COMMISSIONERS 2.1 Contingent on its ability to do so, including the availability of appropriate funding, the Deschutes Board of County Commissioners agrees to: 2.1.1 Appoint three members to serve on the Deschutes County Forestland Classification Committee. At least one of the appointed members shall be an owner of "forestland" and, if the land to be investigated and studied by the committee includes or is expected to include grazing land, one must be an owner of grazing land as that term is defined in ORS 526.005. 2.1.2 Provide, at no charge, facilities for meetings of the Deschutes County Forestland Classification Committee. 2.1.3 Provide, at no charge, facilities for public hearings the Deschutes County Forestland Classification Committee is required by law to conduct. 2.1.4 Post, at no charge, public notices the Deschutes County Forestland Classification Committee is required by law to display. 2.1.5 Provide, at no charge, incidental reproduction services the Deschutes County Forestland Classification Committee determines it needs to propgtjtkperform its functions. 2.1.6 Provide, at no charge, assessor's tax lot information, Classification Committee determines it needs to properly 2.2 Contingent on its ability to do so, including the avai Deschutes Board of County Commissioners may: 2.2.3 Reimburse members of the Des' members for their actu ecessa performance of their ARTICRE 3 of ap utes Co its funU lutes County Forestland functions. 6funding, the ForestlandltMwsification s not otherwise appropriated as s necessary for the Deschutes dorm its functions. sification Committee incurred in the OF THE OREGON DEPARTMENT OF FORESTRY 3.1 agent on its a o do eluding the availability of appropriate funding the Oregon Depa t of Forestry a to: 3.1.1 A . t oVmem o serve on the De schutes County Forestland Classification Committe 3.1.2 Request tor of the Oregon State University Extension Service appoint one member to Deschutes County Forestland Classification Committee. 3.1.3 Request that the State Fire Marshal appoint one member to serve on the Deschutes County Forestland Classification Committee. 3.1.4 Provide, at no charge, facilities for meetings of the Deschutes County Forestland Classification Committee. 3.1.5 Provide, at no charge, facilities for public hearings the Deschutes County Forestland Classification Committee is required by law to conduct. 2 7V 3.1.6 Post, at no charge, public notices the Deschutes County Forestland Classification Committee is required by law to display. 3.1.7 Provide, at no charge, incidental reproduction services the Deschutes County Forestland Classification Committee determines it needs to properly perform its functions. 3.1.8 Provide, at no charge, forestland condition information, the Deschutes County Forestland Classification Committee determines it needs to properly perform its functions. 3.1.9 Provide, at no charge, wildfire incidence information, the Deschutes County Forestland Classification Committee determines it needs to properly perfor functions. 3.2 Contingent on its ability to do so, including the availability Department of Forestry may: 3.2.1 Provide GIS and mapping services the De Committee determines it needs to properly perfc 3.2.2 Provide, accommodations, supplies, the Oregon Department of Forestry determin Forestland Classification Committee to properl 3.2.3 Reimburse members of the members for their actual and nec performance of their duties. 4.1 This Cooperativ°N Cooperative Agreem 4.2 Mod paper signatory party or bpriate funding, the Oregon inty Fo nd Classification ions. not otherwise opriated as or the Deschu County Innctions. mutual consent of all parties to this ,emen` shall be documented on a separate piece of of this Cooperative Agreement. ARTICLE 5 FECTIVE DATE & TERMINATION shall become effective upon the date subscribed by the last 314. whichever date occurs latest. 5.2 Any party to this Cooperative Agreement may terminate this Cooperative Agreement, upon providing not less than thirty days written notice to all other parties. 5.4 Unless otherwise terminated sooner, as provided in Article 5.2, this Cooperative Agreement shall automatically terminate ten years after it becomes effective. 3 ARTICLE 6 AUTHORIZED COORDINATORS 6.1 For the Deschutes Board of County Commissioners, the authorized coordinator of this Cooperative Agreement is: Name: Mailing Address: 6.2 For the Oregon Department of Forestry, the autho Agreement is: Name: Kristin Cotuano — Mailing Address: PO Box 670 Prineville. OR. 97754 6.3 Changes in either the name or the XA Cooperative Agreement shall be docuattac hed to all copies of thi eratim AR 7 ER CON R p ;,; - - - this Cooperative of an ized coordinator of this pie paper and shall be TIONS in whole or in part, to any other entity, by 7.4 Nothing contained in this Cooperative Agreement shall obligate any party to this Cooperative Agreement to perform activities or functions, which they cannot perform or for which they have no legal authority to perform. 7.5 All parties to this Cooperative Agreement agree their participation is voluntary and no part of this Cooperative Agreement is intended to be subject to the provisions of Article XI, Section 15 of the Constitution of Oregon. 4 APPROVED: For the Deschutes Board of County Commissioners: Deschutes County Commission Board Rep. Date: For the Oregon Department of Forestry: District Forester Date: COOPERATIVE AGREEMENT BETWEEN DESCHUTES BOARD OF COUNTY COMMISSIONERS AND OREGON DEPARTMENT OF FORESTRY, STATE FORESTER This agreement establishes the Deschutes County Forestland Classification Committee, and identifies the functions to be performed and the expenses to be incurred by the Deschutes Board of County Commissioners and by the Oregon Department of Forestry, in supporting the proper performance of the committee's functions. As, WHEREAS, Pursuant to ORS 526.320, there is a need to land in Deschutes County to determine which of the land i WHEREAS, Pursuant to ORS 526.324, there is a in Deschutes County; and WHEREAS, Pursuant to ORS 526.310, the govefj forestland classification committee to periodically i a classification to all such forestland. WHEREAS, Pursuant to ORS 526.31 d accommodations, funds, and supplies forestland classification committee's fu WHEREAS, Pursuant authorized to cooper committee and for the NOW, THEREFORE, covenants and✓#lae_ cc 1 The nvestigate and study all to all forestland Ounty may estaW a study forestland and to assign ve Agreement may provide groper performance of a tai this Cdflrative Agreement are lishment of a forestland classification nce of its functions. ,greement, in consideration of the agree as follows. ARTICLE 1 STLAND CLASSIFICATION COMMITTEE Classification Committee is hereby established. Or ARTICLE 2 OF THE DESCHUTES BOARD OF COUNTY COMMISSIONERS 2.1 Contingent on its ability to do so, including the availability of appropriate funding, the Deschutes Board of County Commissioners agrees to: 2.1.1 Appoint three members to serve on the Deschutes County Forestland Classification Committee. At least one of the appointed members shall be an owner of "forestland" and, if the land to be investigated and studied by the committee includes or is expected to include grazing land, one must be an owner of grazing land as that term is defined in ORS 526.005 . 2.1.2 Provide, at no charge, facilities for meetings of the Deschutes County Forestland Classification Committee. 2.1.3 Provide, at no charge, facilities for public hearings the Deschutes County Forestland Classification Committee is required by law to conduct. 2.1.4 Post, at no charge, public notices the Deschutes County Forestland Classification Committee is required by law to display. 2.1.5 Provide, at no charge, incidental reproduction services the Deschutes County Forestland Classification Committee determines it needs Ztschutes erform its functions. 2.1.6 Provide, at no charge, assessor's tax lot informatio County Forestland Classification Committee determines it needs to properly unctions. 2.2 Contingent on its ability to do so, including the avai Deschutes Board of County Commissioners may: 2.2.1 Provide GIS and mapping services th t Committee determines it needs to properly p 2.2.2 Provide, accommodations, su plies, and co the Deschutes Board of County C Wioners d County Forestland Classification C �o pry 2.2.3 Reimburse members of the members for their actu ec performance of their vzl rr.r. utes Cou ty Forestlancrl sification its funs. not otherwise appropriated as necessary for the Deschutes Drm its functions. issification Committee incurred in the LIINR OF THE OREGON DEPARTMENT OF FORESTRY 3.1 ngent on its a o do'f cluding the availability of appropriate funding, the Oregon Depa t of Forestry a to: � 3. 1.1 A one memb o serve on the Deschutes County Forestland Classification Committe f 3.1.2 Request irector of the Oregon State University Extension Service appoint one member to s on the Deschutes County Forestland Classification Committee. 3.1.3 Request that the State Fire Marshal appoint one member to serve on the Deschutes County Forestland Classification Committee. 3.1.4 Provide, at no charge, facilities for meetings of the Deschutes County Forestland Classification Committee. 3.1.5 Provide, at no charge, facilities for public hearings the Deschutes County Forestland Classification Committee is required by law to conduct. 2 3.1.6 Post, at no charge, public notices the Deschutes County Forestland Classification Committee is required by law to display. 3.1.7 Provide, at no charge, incidental reproduction services the Deschutes County Forestland Classification Committee determines it needs to properly perform its functions. 3.1.8 Provide, at no charge, forestland condition information, the Deschutes County Forestland Classification Committee determines it needs to properly perform its functions. 3.1.9 Provide, at no charge, wildfire incidence information, the Deschutes County Forestland Classification Committee determines it needs to properly perforrq* junctions. 3.2 Contingent on its ability to do so, including the availability Department of Forestry may: 3.2.1 Provide GIS and mapping services the De: Committee determines it needs to properly perfo 3.2.2 Provide, accommodations, supplies, a je cy fun the Oregon Department of Forestry determin nec ds; Forestland Classification Committee to proper) prr 3.2.3 Reimburse members of the "tes County members far their actual and netsand o performance of their duties.,�,,,,� 4.1 This Coope Cooperative Ag 4.2 Mod II be 5.1 This CooperW signatory party or TION riate funding, the Oregon unty F61 nd Classification rions. otherwise opriated as the Deschu 4Wounty and Classification Committee tenses incurred in the ent,gWbe modified mutual consent of all parties to this Agreement "shall be documented on a separate piece of pies of this Cooperative Agreement. .A ARTICLE 5 FECTIVE DATE & TERMINATION Agent shall become effective upon the date subscribed by the last March xx, 2014, whichever date occurs latest. 5.2 Any party to this Cooperative Agreement may terminate this Cooperative Agreement, upon providing not less than thirty days written notice to all other parties. 5.4 Unless otherwise terminated sooner, as provided in Article 5.2, this Cooperative Agreement shall automatically terminate ten years after it becomes effective. 91 ARTICLE 6 AUTHORIZED COORDINATORS 6.1 For the Deschutes Board of County Commissioners, the authorized coordinator of this Cooperative Agreement is: Name: Mailing Address: 6.2 For the Oregon Department of Forestry, the authorized Agreement is: A&/ Name: Mailing Address Kristi 6.3 Changes in either the name or the Cooperative Agreement shall be docu attached to all copies of thikerat MWA of an on a ART 7 ER CON RATIONS this Cooperative ct Forester zed coordinator of this f paper and shall be , in whole or in part, to any other entity, by 7.2 %party to this C7ar rati ° eement agrees to defend, protect, save, and hold harm e other pantiit o agents and employees from any and all claims, costs, damage d expense from erformance under this Cooperative Agreement. 7.3 Nothing c ed in th operative Agreement shall obligate any party to this Cooperative Ag nt penditures in excess of funds made properly available, for activities or functio ned to be performed under this Cooperative Agreement. 7.4 Nothing contained in this Cooperative Agreement shall obligate any party to this Cooperative Agreement to perform activities or functions, which they cannot perform or for which they have no legal authority to perform. 7.5 All parties to this Cooperative Agreement agree their participation is voluntary and no part of this Cooperative Agreement is intended to be subject to the provisions of Article XI, Section 15 of the Constitution of Oregon. 4 APPROVED: For the Deschutes Board of County Commissioners: Deschutes County Commission Board Rep. Date: For the Oregon Department of Forestry: District Forester Date: ,jre on John A. Kitzhaber, MD, Governor March 14, 2014 Deschutes County Commission 1300 NW Wall Street, Suite 200 Bend, OR 97701 RE: Oregon Department of Forestry 2013 Customer Satisfaction Survey Dear Commissioners: Department of Forestry Central Oregon District PO Box 670 3501 NE 3`d St. Prineville, OR 97754 541- 447 -5658 FAX 541 -447 -1469 www.oregon.gov/ODF/centraloregon i The Oregon Department of Forestry is conducting its annual customer survey of the boards and commissions of Oregon's forested counties. The purpose of this survey is to solicit your feedback on the services provided by the Department of Forestry to Deschutes County and its citizens during 2013. This survey is one of 14 performance measures the department uses to evaluate the efficiency and effectiveness of our programs and our employees. This information will be summarized and reported, along with other performance measure results, to the department's Executive Team and Audit Committee, the Oregon Board of Forestry, and the Oregon Legislature. I am requesting that the commission take a few minutes at an upcoming business meeting to consider and collectively respond to the enclosed six - question survey and to also provide any additional comments that you would desire. The department views this process as an important opportunity to foster improved communication and collaboration with county governments and the citizens of Oregon. To that end, I would be happy to be present at the commission meeting when this matter is discussed. I am available to meet in advance with commissioners, either as a group or individually, at your convenience to answer any questions you may have about the Department of Forestry's programs, our recent accomplishments in improving the stewardship of forest resources in Deschutes County, and our interactions with public and private forest landowners in the county. This same offer extends to your staff. I would encourage you to solicit feedback from your staff prior to submitting your response to our survey. I would appreciate receiving your survey response no later than May 30, 2014. Please contact me at 541 -447 -5658 or at kbenton @odf.state.or.us if you have any immediate questions or desire more information. Thank you in advance for helping the Department of Forestry to improve our service to Oregonians through this performance evaluation process. Sincerely, 411, terL Kevin Benton Protection Unit Forester - Central Oregon District Oregon Department of Forestry Enclosure Oregon Department of Forestry 2013 Customer Service Performance Measure Survey Please answer the following questions regarding your rating of service provided by the Oregon Department of Forestry during calendar year 2013 and add any additional comments: Scale: Excellent, Good, Fair, Poor, Don't Know Questions: TIMELINESS -- How do you rate the timeliness of the services provided by the Oregon Department of Forestry? Rating: Comments: ACCC ACY— How do you rate the ability of the Oregon Department of Forestry to provide services correctly the first time? Rating: Comments: HELPFULNESS -- How do you rate the helpfulness of Oregon Department of Forestry employees? Rating: Comments: EXPERTISE — How do you rate the knowledge and expertise of Oregon Department of Forestry employees? Rating: Comments: AVAILABILITY OF INFORMATION —How do you rate the availability of information at the Oregon Department of Forestry? Rating: Comments: OVERALL SERVICE— How do you rate the overall quality of services provided by the Oregon Department of Forestry? Rating: Comments: Oregon Department of Forestry 2013 Customer Service Performance Measure Survey Please answer the following questions regarding your rating of service provided by the Oregon Department of Forestry during calendar year 2013 and add any additional comments: Scale. Excellent, Good, Fair, Poor, Don't Know Questions: TIMELINESS — How do you rate the timeliness of the services provided by the Oregon Department of Forestry? Rating: Comments: ACCURACY— How do you rate the ability of the Oregon Department of Forestry to provide services correctly the first time? Rating: Comments: HELPFULNESS — How do you rate the helpfulness of Oregon Department of Forestry employees? Rating: Comments: EXPERTISE — How do you rate the knowledge and expertise of Oregon Department of Forestry employees? Rating: Comments: AVAILABILITY OF INFORMATION — How do you rate the availability of information at the Oregon Department of Forestry? Rating: Comments: OVERALL SERVICE— How do you rate the overall quality of services provided by the Oregon Department of Forestry? Rating: Comments: Oregon John A. Kitzhaber, MD, Governor March 14, 2014 Deschutes County Commission 1300 NW Wall Street, Suite 200 Bend, OR 97701 RE: Oregon Department of Forestry 2013 Customer Satisfaction Survey Dear Commissioners: Department of Forestry Central Oregon District PO Box 670 3501 NE 3rd St. Prineville, OR 97754 541- 447 -5658 FAX 541- 447 -1469 www.oregon.gov /OD F /centraloregon WYT NilR7.1,1I IP IN I0a,, /X 1 The Oregon Department of Forestry is conducting its annual customer survey of the boards and commissions of Oregon's forested counties. The purpose of this survey is to solicit your feedback on the services provided by the Department of Forestry to Deschutes County and its citizens during 2013. This survey is one of 14 performance measures the department uses to evaluate the efficiency and effectiveness of our programs and our employees. This information will be summarized and reported, along with other performance measure results, to the department's Executive Team and Audit Committee, the Oregon Board of Forestry, and the Oregon Legislature. I am requesting that the commission take a few minutes at an upcoming business meeting to consider and collectively respond to the enclosed six - question survey and to also provide any additional comments that you would desire. The department views this process as an important opportunity to foster improved communication and collaboration with county governments and the citizens of Oregon. To that end, I would be happy to be present at the commission meeting when this matter is discussed. I am available to meet in advance with commissioners, either as a group or individually, at your convenience to answer any questions you may have about the Department of Forestry's programs, our recent accomplishments in improving the stewardship of forest resources in Deschutes County, and our interactions with public and private forest landowners in the county. This same offer extends to your staff. I would encourage you to solicit feedback from your staff prior to submitting your response to our survey. I would appreciate receiving your survey response no later than May 30, 2014. Please contact me at 541 - 447 -5658 or at kbenton@odf.state.or.us if you have any immediate questions or desire more information. Thank you in advance for helping the Department of Forestry to improve our service to Oregonians through this performance evaluation process. Sincerely, A� v M, Kevin Benton Protection Unit Forester - Central Oregon District Oregon Department of Forestry Enclosure Community Development Department r` NI Planning Division Building Safety Division Environmental Soils Division P.O. Box 6005 117 NW Lafayette Avenue Bend, Oregon 9770 8-6005 (541)388 -6575 FAX (541)385 -1764 http : / /www.co.deschutes.or.us /cdd/ MEMORANDUM TO: Deschutes County Board of County Commissioners FROM: Matthew Martin, Associate Planner DATE: March 14, 2014 SUBJECT: Rural Residential Domestic Livestock Limitation Project Background Citizen of Deschutes County provided testimony that identified water quality impacts in Southern Deschutes County and nuisance issues in Crooked River Ranch stemming from the improper management of domestic livestock on small rural residential properties. Based on this, the Board of County Commissioners directed the County Planning Division to evaluate and determine if there is a need for establishing land use standards to regulate such uses. On February 13, 2014, the Planning Commission meeting included an introductory panel discussion comprised of representatives from Deschutes Soil and Water Conservation District, the Oregon Department of Agriculture, Oregon State University (OSU) Extension Services, and the South Deschutes /North Klamath Groundwater Protection Project Steering Committee. The panel and subsequent public comments focused on the importance of best management practices and several educational opportunities that are currently available to rural property owners. Of the panelists, the Department of Agriculture acknowledged that they are the only entity that can enforce water quality violations stemming from domestic livestock. At a subsequent work session with the Planning Commission, the Planning Division provided additional information highlighting many of the existing educational resources and regulations that pertain to keeping of livestock that are available to assist the community. Summaries of these resources and regulations are below. Existing Educational Resources There are many educational opportunities available for owners to learn best management practices for the keeping of livestock on small acreage such as manure removal and treatment, animal containment, proper grazing practice, and weed abatement. These include printed materials, workshops, and on site consultations provided by organizations such as Oregon Department of Agriculture, Deschutes Soil and Water Conservation District, and OSU Extension Services. These emphasize the importance of good stewardship of the animals and environment. Existing Regulations There are existing domestic livestock regulations as well as resources for mediation that address several negative impacts associated with poor livestock stewardship: Quality Services Performed with Pride Oregon Department of Agriculture (ODA) - ODA has regulatory authority over agricultural waste that pollutes surface and groundwater quality. Agricultural waste is anything that can cause water pollution including, but not limited to, animal waste and earthen material. As stated during the panel discussion, ODA approaches agricultural waste violations by first emphasizing changes in the handling of manure through education and outreach. If however, water quality violations are not rectified, ODA has the authority to enforce a violation.2 County Code Enforcement - The County nuisance and abatement ordinance (DCC 13.36) specifies that "no person shall create or maintain a nuisance on private property." Solid waste, including manure, is defined as a nuisance. This code provides for enforcement if determined to be an enforceable situation. Code enforcement estimates it receives fewer than 6 calls a year related to the negative impacts of manure such as odor, flies, water pollution and aesthetics. If related to the keeping of livestock in the Rural Residential (RR -10) and Multiple Use Agricultural (MUA -10) zones, these calls are referred, when appropriate, to ODA if impacting waters of the state or the Sheriff's Office animal control division if related to animal health. County Sheriff's Office Animal Control - Animal control is responsible for cases involving animal abuse and neglect which can include overcrowding. Central Oregon Mediation — This non - profit organization offers a service to help resolve neighbor disputes free of charge to the parties. The County covers a portion of these services. Civil Court - When it has been determined by the appropriate agencies that enforcement action is not warranted or an option, the complaining party does have the opportunity to bring the matter to civil court. Recommendation Based on existing educational and regulatory programs, the Planning Commission recommended that while there is no need for additional land use regulations, there is an extraordinary opportunity to emphasize the value of the information gathered during this process. Informational resources can be created and distributed to the public highlighting existing educational resources, regulations, and points of contact. The Planning Division has prepared a matrix identifying organizations relating to the keeping of livestock in a rural residential setting. This matrix can serve as a reference and referral guide. In addition, the Planning Division can establish a subpage on the Community Development Department web site that provides a variety Of informational resources to better serve interested parties. These resources can include, but not be limited to: • The education and enforcement contacts matrix • Links to web sites of related organizations • The Upper Deschutes Agricultural Water Quality Management Area Plan • The Deschutes County Rural Living Handbook • Deschutes County Code Chapter 13.36, Nuisances and Abatement �.,^ Oregon Revised Statute (ORS) 4686.025 httos : / /www.oreponlepislature.pov /bills laws %lawsstatutes /2013ors468b.html; ORS 568.900 http://www.ore.gonlegislature.gov/bilis laws /lawsstatutes /2013ors568.html 2 Oregon Administrative Rule 603 -90 htto:// www.oreaon.aov /ODA/NRD /docs//pdf /rules /ardrnd fnlrls.odf PAI i ,W V Q.: L O. V .J c .Q W he V L O {/f E V W i.. m r. 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