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2014-235-Minutes for Meeting April 07,2014 Recorded 5/1/2014 DESCHUTES NANCYBLANKENSHIP,PCOUNTY RECORDS C�+ 20+$�235 COMMISSIONERS' JOURNAL 05/01/2014 09'44'00 AM 1(Ii!J9lIlIIlIllI I I I III III 3 Do not remove this page from original document. Deschutes County Clerk Certificate Page w _„ oviii �Z 0 e94 Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 0 (541) 388-6570 - Fax (541) 385-3202 -www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, APRIL 7, 2014 Present were Commissioners Tammy Baney, Anthony DeBone and Alan Unger. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; Judith Ure, Administration; and,for a portion of the meeting, Chris Doty and George Kolb, Road Department; Sarah Peterson, Health Services; and representatives of County partners. No media was present. Chair Baney opened the meeting at 11:00 a.m. 1. Presentations by Service Partners —Judith Ure • Cascade Youth & Family—Megan Prince • Central Oregon Veterans Outreach —Jerry Hollis • Family Access Network—Julie Lyche Judith Ure said the partners usually receive funding through the budget process. This is the first time in years that the Board is hearing directly from the service partners. She referred to handouts provided previously to the Board. Sarah Peterson handled much of the scheduling. Julie Lyche of Family Access Network provided a summary of handout that shows what they have accomplished and what is planned. The County has been supportive of this group for years. The number of families helped has gone up greatly over the past decade, even now when the economy is supposedly improving. They help all public schools in the County and some that are home schooled. This year the focus was on La Pine Middle School and families in La Pine. The focus of the upcoming fiscal year is to replace the funds that will be lost when a federal grant expires. The FAN Foundation will run a "$5 for Under Five" campaign, asking for $5 a month through automatic withdrawal from donors to help children under age five. They are asking the County to commit $10,000 to help them with this campaign, which would be matched by a donor. Minutes of Board of Commissioners' Work Session Monday, April 7, 2014 Page 1 of 10 Commissioner DeBone asked where they see themselves in five or ten years. Ms. Lyche stated that originally they began with Medicaid dollars, which have been reduced over the years. Funding has since been diversified so they can continue to help families. The challenge is having new schools come in and the increasing population. They have a five-year rolling master plan. The advocates are school district employees, who make referrals to FAN employees. Chair Baney said this is unique in the State. Deschutes County started and retains this model. The Foundation makes sure the funds are used correctly because the schools are not in a position to do this work. Commissioner Unger asked about the Early Learning Council and how that ties into this. Ms. Lyche replied that this situation has become challenging because the funding might be at risk. Chair Baney added that the ELC is to be regional, so it is possible the program can be enhanced if they are careful to do things correctly. Commissioner Unger says this group does the right thing at the right place and time, and supports their work. Megan Prince of Cascade Youth & Family Center said that this group supports homeless and runaway youth in the area. It is more than housing. This is the only agency in this part of the State that provides services to the 10,000 homeless and runaway youth in this area. Human trafficking has become a problem because of the Highway 97 corridor. Living Options for Teens (LOFT), transitional living program, the prevention services, and mediation to help keep families unified. They also run a street outreach program, on the front line where youth are living and providing for basic needs. They extended another program to increase skills so these teens can become more self- sufficient. The County's funding from last year helped with emergency shelter. They targeted 28 but ended up with 41 youth. They have provided about 4,000 nights of shelter, and they are at capacity so try to utilize host homes for the younger clients. They hope to have youth involved in needed programs and find employment during their stay. They work with other agencies to make sure these youth do not fall through the cracks. The group has a very high success rate because their programs are innovative and well prepared. Minutes of Board of Commissioners' Work Session Monday, April 7, 2014 Page 2 of 10 They are subject to the whims of State and Federal funding. They hope to concentrate on the street access program when the work begins and where the youth are the most vulnerable. They continue to apply for funding as available for this and their other programs. Ms. Prince has visited large cities to see how they operate, and hope locally to have a similar one-stop shop to reach these youth. They are also working on helping companion pets that are often a part of the street youth's family. Doggy day care is one of the programs they wish to begin to free up the youth to attend school and find work. They also hope to address the sex trade and human trafficking problem that has become an issue here and elsewhere. She feels these youth are the most vulnerable group in the County and their program helps them achieve stability and success. Commissioner Unger asked about the Bethlehem Inn. She said that they typically serve adults, but when a youth comes in, Cascade Youth & Family Center receives a call. Many clients at the Bethlehem Inn have experienced chronic homelessness, which might involve substance abuse issues or mental health problems. They hope to minimize that contact. Chair Baney asked if this area has more homeless youth than most places. She does not want to cultivate a culture that it is okay to be homeless here, although she wants them to be helped. Ms. Prince said Bend is a destination and many people come here with few resources. The demographic are ages 16 to 24 and the closest comparison is Ashland and Medford. This is the only resource for this demographic within 150 mile radius. Chair Baney is concerned about the local youth in need and others coming because they don't get care elsewhere. Ms. Prince said the majority here are from this area. Occasionally there is a jump in this number in the summer. Most of the dollars go to those who are from here. Out of area youth sometimes come with families. The ones here needing help have no support system. Chair Baney stated that the host families are a great addition. She would love to see this enhanced. This is a tough age no matter what. She asked if they partner with IKON City. Minutes of Board of Commissioners' Work Session Monday, April 7, 2014 Page 3of10 Ms. Prince said they have been of great support in locating street youth and with the drop-in center concept. Their work is not duplicated but they enhance each other. The parks are a big part of this and youth are often not welcome there. They change locations and work with IKON City to find the best ways to provide access. They are trying to work with the police departments and local government to try to identify a stable and consistent area for their work. Jerry Hollis and John Morris of Central Oregon Veterans' Outreach said they have recently moved from a dilapidated old downtown building, and relocated to a building across from Fred Meyer just in the past few weeks. This allows them 6,200 square feet furnished to allow them to be more professional. Mr. Morris' outreach program occupies about half of this space. They are able to store and distribute more food and clothing. Outreach is a big part of what they do. Volunteers visit the homeless camps and help everyone, not just veterans. They homeless count that is done each year shows that the numbers are up, with accompanying challenges as the homeless communities are forced to move around. Mr. Morris said that more are here in the summer. The Sheriff's Office and the City help with issues in Juniper Ridge. The groups cycle, so they need to have incentives to keep their camps clean and safe. They want to help the people who are trying to make more of their lives, especially veterans. Chair Baney asked how they can allow some kind of camping. State land use laws don't allow much of this to occur. Mr. Morris replied there is not easy answer. They are doing a pilot program with churches where the groups can use their land and have a couple of travel trailers there, but the numbers are small. The clients need to find work and improve their lives. There are people who don't want to have a life of poverty, a lack of shelter, substance abuse and other issues. Mr. Hollis said that some people want to live in the open and don't wish to change. It does no good to arrest them because they will go out there again anyway. The City of Bend is working on ways to deal with this. Commissioner Unger asked how they manage showers, meals and other services. Mr. Morris said the Bend Community Center helps with some of this, and they work with businesses to provide propane and other necessities. There is a shower truck as well that visits the bigger camps. Minutes of Board of Commissioners' Work Session Monday, April 7, 2014 Page 4 of 10 Mr. Hollis stated that funding put them in a position to pay an employee. They try to integrate County funds with funds with the Veterans Administration. Sometimes the VA funds are for finding housing and help for veterans and their families so they can get settled quickly. The Homeless Leadership Coalition tries to get people off the street and into sustainable housing. There is a program for employment as well, through the VA and the Department of Labor. As with all government funding, it is always at risk. The Department of Labor grant is very restrictive but allows for job training and help with finding work. WorkSource is also involved in type of thing. Mr. Hollis said Keith McNamara of the local V.A. does good work but can't handle it all. He could use more help. They could house a person like him and. the person would be busy all the time. Chair Baney asked how this group interacts with the County for continuity of health care. Mr. Hollis stated that the Vet Center has criteria to meet before they will take on a new client. Much depends on the veterans' level of discharge. COVO can help with housing and rehabilitation at whatever the level. The Vet Center is less personal. Mr. Morris stated they are more centered on counseling veterans, and not necessarily helpful with housing and. other services. Commissioner Unger stated there may be some duplication of services but some veterans are not going to go to one agency when they might go to another. Mr. Hollis said that as the wars downsize and more veterans come home, they expect the population of these folks to double. They will need work, homes and services. The V.A. process is so time-consuming for people who need help more quickly. They would like to be the clearinghouse for veterans and refer to the V.A. what fits the services they offer. They would like to have a V.A. officer on site. Chair Baney asked about the recent changes on their board. There are concerns about transportation issues and the DAV van. Mr. Hollis said the V.A. regional medical center instituted this State program which lead to confusion about who is handling which piece of the transportation. The V.A. person quit and the veterans did not know whom to call. Their board has undergone positive changes and is operating well, with more business expertise. Outreach runs in the red all the time so they are continually seeking funding for this. Minutes of Board of Commissioners' Work Session Monday, April 7, 2014 Page 5of1.0 Oregon Housing and Communities targets veterans and runaway homeless youth, and Chair Baney is involved. She would like to speak with COVO on how they might apply for this help. Commissioner DeBone said NeighborImpact is looking to partner more with HousingWorks and perhaps can help as well. Mr. Hollis said that he has been in touch with them, but there is a case management requirement through health care reform. Judith Ure said that Sarah Peterson coordinates the contracts and much of the funding is based on outcomes. All of the organizations are on target for the year. She also asked if this format works for the Board. There are more presentations to come in the next few weeks. Chair Baney asked for clarification on why some groups got a certain level of funding. She wants to know the dollar benefit to the County from having these partners and how these groups are linked to the County. Ms. Ure stated that much has been based on what was done in the past, and perhaps a more robust discussion should take place. Commissioner DeBone stated that the decisions made over this pool of funding shows how the dollars are being spent, but he would like to know the impact. They should be able to show why. Mr. Anderson said that these are lottery funds and there needs to also be a link to economic development. Stabilizing people works towards this. The Board should look at equity and the benefits. This process may take a number of years to process. Commissioner DeBone said that he likes to look at new models that might make a bigger impact as well. Commissioner Unger added that the lottery dollars are not always reliable, and he would like to investigate other funding sources to help support these groups and their work. 2. Discretionary Grant Application Review —Judith Ure • Fundraising Activity: • Cat Rescue, Adoption & Foster Team — Cans for Cats Trailer - $1,500 • Central Oregon Youth Investment Foundation — Meet & Greet Event - $500 • Central Oregon Council on Aging — Donor Management Program - $1,200 • Bethlehem Inn — Spotlight on Homelessness - $2,500 Minutes of Board of Commissioners' Work Session Monday, April 7, 2014 Page 6 of 10 Judith Ure said these are the third quarter requests for funding. The Board reviewed what has been spent to date and what each group has received in the past. A report comes back when the project or program has been completed but Ms. Ure has not distributed these in the past. The fundraising grants were addressed first. CRAFT is looking to fund a second trailer since the first one has been very successful. The Board supported the $1,500. Central Oregon Youth Investment Foundation was supported at $500. Central Oregon Council on Aging was supported at $1,200. The Bethlehem Inn grant is typically for sponsoring a table. This year they are asking for help with printing and want to put the County on this literature as a supporter. This is their annual fundraiser and the Board has supported it in the past at a certain level. Commissioner Unger feels this is a positive. Mr. Anderson said that if they commit the requested $2,500, they will be short of funds for the 4th Quarter. The Board supported a $2,000 grant. • Grant Applications: • La Pine Rodeo Association— La Pine Rodeo - $1,500 • Tri-County High School Rodeo Club —High School Rodeo - $2,500 • La Pine Lodgepole Dodgers Snowmobile Club — OSSA State Convention - $1,000 • U.S. Sea Cadet Corp — Leadership Program - $2,500. • Opportunity Foundation of Central Oregon — Client Transportation Fund - $1,000 • 2nd Street Theater—Playwright Platform & New Play Series — $2,000 • Alfalfa Fire District—Alfalfa Fire District Capacity Building - $2,175 Regarding the La Pine Rodeo Association, Commissioner Unger asked when they will be able to handle this on their own. Commissioner DeBone said the whole board changed over the past year. Commissioner Unger stated they may be asking for even more when they get their new property. Commissioner DeBone noted that he has encouraged fundraisers over the past five years. Minutes of Board of Commissioners' Work Session Monday, April 7, 2014 Page 7 of 10 Chair Baney thought that $1,000, which is a third of the cost of the event, would be appropriate. The rest should come from ticket sales and other sources. Being able to show County support makes it easier for groups to seek other assistance. The Board supported $1,000. The Tri-County High School Rodeo was supported at $1,000, which basically covers the cost of insurance. Regarding the La Pine Lodgepole Dodgers Snowmobile Club, Commissioner DeBone said the event center building has been remodeled, and this Club wants to bring in a State convention of twenty clubs from Oregon and Washington. Best Western in La Pine is expanding and this will definitely help with bringing in more business. They do not have nonprofit status at this time. He said the group does support others in the community, but the other community event organizers do not do the same. Chair Baney supports the inaugural event in early 2015, as a condition of the grant of$1,000. Johnnie Corbin has discussed the U.S. Sea Cadet Corp grant request with a couple of the Commissioners. Chair Baney would like to see this program supported to get them going, but not on an ongoing basis. They are working under the American Legion. Commissioner Unger would like to see a budget or something showing where the funds are going. The Board would like to know the numbers and what kind of affiliations they have in place. The Opportunity Foundation receives special transportation funding, but that funding level has been declining. Volunteers take the clients to where they need to be. They own some vans but this enhances the program. They actually volunteered to take less for STF last time so that public transportation could get more. The Board is supportive of$1,000. The 2nd Street Theater request for previous funds was not approved. This would be for next year's event. The Board would like to know which play is involved. The Board wants to support the arts as an economic generator, but Commissioner Unger would like to put the arts and culture groups together to not make these decisions in a piecemeal fashion. They were granted $1,500. Minutes of Board of Commissioners' Work Session Monday, April 7, 2014 Page 8of10 Regarding the Alfalfa Fire District, the idea was for capacity building but Ms. Ure did not know that they had gotten a loan for $10,000. Commissioner DeBone said he was told by other such District personnel that they should stand by for a couple of years while they build their funds. Ms. Ure said they want to set up for training and equipment. 3. Other Items. Chris Doty and. George Kolb requested the Board address a Federal Lands Access Program grant that would help chip seal a portion of Cascade Lakes Highway. The program is very competitive and they want to provide an overmatch as part of the application, to incentivize the grantors. The match would be for 50%, including materials and labor at 20%, and 30% funding from the Road Department. This is great timing for this stretch of road to be repaired. A chip seal any further off may not be sufficient. Commissioner Unger supports this. Mr. Anderson said that otherwise they may end up having to do the whole project with County funds. The work would be done next summer. UNGER: Move approval of the application. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. Being no further items discussed, the meeting adjourned at 1:10 p.m. Minutes of Board of Commissioners' Work Session Monday, April 7, 2014 Page 9 of 10 DATED this 2:5(---4 Day of 2014 for the Deschutes County Board of Commissioner . Tammy Bafey, Chai DeBone, Vice Chair ATTEST: ��— Alan Unger, Commissioner Recording Secretary Minutes of Board of Commissioners' Work Session Monday, April 7, 2014 Page 10 of 10 ©/ Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 11 A.M., MONDAY, APRIL 7, 2014 1. Presentations by Service Partners —Judith Ure • Family Access Network—Julie Lyche • Cascade Youth & Family—Megan Prince • Central Oregon Veterans Outreach —Jerry Hollis 2. Discretionary Grant Application Review —Judith Ure • Fundraising Activity: • Cat Rescue, Adoption & Foster Team — Cans for Cats Trailer - $1,500 • Central Oregon Youth Investment Foundation — Meet & Greet Event - $500 • Central Oregon Council on Aging —Donor Management Program - $1,200 • Bethlehem Inn — Spotlight on Homelessness - $2,500 • Grant Applications: • La Pine Rodeo Association— La Pine Rodeo - $1,500 • Tri-County High School Rodeo Club --High School Rodeo - $2,500 • La Pine Lodgepole Dodgers Snowmobile Club — OSSA State Convention - $1,000 • U.S. Sea Cadet Corp — Leadership Program - $2,500. > Opportunity Foundation of Central Oregon — Client Transportation Fund - $1,000 • 2nd Street Theater—Playwright Platform & New Play Series — $2,000 • Alfalfa Fire District —Alfalfa Fire District Capacity Building - $2,175 3. Other Items PLEASE NOTE:At any time during this meeting,an executive session could he called to address issues relating to ORS 192.660(2)(e),real property negotiations;ORS 192.660(2)(h),litigation;ORS 192.660(2)(d),labor negotiations;or ORS 192.660(2)(h),personnel issues;or other issues under ORS 192.660(2),executive session. Meeting dates,times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners'meeting rooms at 1300 NW Wall St.,Bend,unless otherwise indicated. If you have questions regarding a meeting,please call 388-6572. Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible,please call(541)388-6571,or send an e-mail to honnie.baker(yJ,deschutes.org. ,,f y7 H I II � -'s �� I, N c-' I Jii III . E ' .)_ L I M. a �i1 I In 1 I NI c-- - _ ""'"----- � I VI � C 1 1 L l I 1 c\1 1 ii 1 < ,'I -I I Il 1 H- i �11 1 ,� I c `+..) n.. '-I :� _ w1 Ei L III 0■.Y z ,1 OA CO 0- CASCADE Yovrn Acv CENTER Mission: To provide innovative options for at risk youth and their families moving towards personal responsibility and self-sufficiency. Program Description: Cascade Youth and Family Center (CYFC)provides prevention, intervention and crisis resources for adolescents and their families. CYFC is the sole provider of runaway and homeless youth services in central, northern and eastern Oregon. Philosophy: CYFC believes long-term and positive results rely on the use of evidence based. approaches that are solution focused, strength-based and foster a sense of empowerment. Anticipated outcomes include positive changes in self-efficacy, accountability and long-term stability. CYFC advocates for and supports youth in choosing constructive courses of action toward educational completion, vocational training and employment. CYFC strives to strengthen family relationships and when possible reunite youth with their family of origin. CYFC provides resources to youth living with or without a parent or guardian that may be: • couch surfing or staying temporarily with friends/family • living in an unsafe or unstable environment • unable to resolve conflict with parents or guardians • sleeping unsheltered, in a car or other places not meant for habitation CYFC values diversity and welcomes young people from all backgrounds. CYFC does not discriminate based on ethnicity, cultural identity, sexual orientation, disability or religious affiliation. Services provided: Street outreach, emergency shelter, transitional living program, mediation, employment counseling/vocational training, case management, comprehensive medical and mental health referrals. Contact information: Megan Prince, Program Manager Locations: 2125 NE Daggett Lane, Bend (Rosie Bareis East Campus); 412 SW 8th Street, Redmond (Becky Johnson Center) Phone: (541) 382-0934 or 1-800-660-0934 Email: mprince @jbarj.org Website: www.cascadeyouthandfamilycenter.org LRJ_.._ YOUTH SEfV CES A program off Bar J Youth Services • IS ° ' � 'I' Family Access Network Family Access Network April 2°14 Deschutes County has been incredibly supportive of FAN through the years: • County staff supported inception of • Federal appropriation FAN and continue to be a part of • Economic development funds the model • Children and Families grant funds • County Commissioner advocacy for • Health Services LAUNCH grant and FAN and families in poverty other grants FAN advocates improve the lives of over 9,400 children and family members in our communities each year, with the intensity of needs increasing. Since inception FAN has helped over ioo,000 children and their family members. FAN currently employs 26 advocates, working in 46 public schools (K -- 12) including three early childhood sites in Deschutes County. Deschutes County Investment in 2013/14: FAN services at LaPine Middle School In just the first four months of the school year (Aug 26 — Dec. 31, 2013), 124 children and family members served at LaPine Middle School • 86 children connected to clothing • 56 students received school supplies • 26 people linked to housing options Upcoming Challenges: The Family Access Network has had Early Childhood (EC) FAN advocates in Deschutes County for over io years. In September of 2014, our current Federal LAUNCH grant funding for these three advocates will expire. FAN's EC advocates connect over Boo children ages 0-5 and their families to basic-need services such as food, shelter, heating, healthcare and more, each year. Early Childhood advocates are vital because there are many families with children ages 0-5 that are often disconnected from community resources, especially those without school-aged children. FAN's EC advocates are a critical link to our youngest children. $5 for Under Five Campaign: In addition to competitive grants, the FAN Foundation is looking for the community's support to fund advocate positions dedicated to serving families with children five years and under. Our goal is to increase our donor base and ask the community to give a little to make a big difference in the lives of young children and their families; therefore $5 for Under 5 was born. Give a minimum of $5/month (through automatic withdrawal from a bank account) and it will go directly to the funding of our Early Childhood program. Our Request: We would like to include Deschutes County in our campaign to sustain our Early Childhood FAN advocates. In addition to grant writing and fundraising we would like to request an additional $io,000 from Deschutes County to help address this critical need. r ml L U C 0 0 U CD ' .r L CI -I- ossimmail DI 0 (D . 1 LJJ N X C W fI C 0 0 E -',',' .. , ,, { (///'''��'1) Vii.. M" h '+ da ,y Qrl aV rt n, ,,, ,I r , ..„„.„ 1,4,,,,„o„,,, .,,,„, , vt„1,,,,,,,Y,, V./ —II--- _ ;;, C rC , � DL 0 it a) AF i h�; L. 4 U 0 i� ` W 1 : N. y'•. 1 , PIIIIII.' ____.------_,......iiiiiiiiiiiii. r , ..., , 1 k % °Imm,„,,,- _ rs.'":‘\,,, C _.—__ . \ E ,, ,,,, „...,,.,,, ,_ . ,.-.3,,\\, . , . 4. ,, F 1 . -) ) r CL 1 O o L D �1 C 0 W s n'•. w.,. '� f 1 I ^�vr'.dnp.^w+�a1%ne'mvrer:xy $1 b Q Y',,t 1 a) i ., z iiiki O „k 0 U7 i, t°,„a 3.-F PIMMIPIIII.\ lk N ,U -a 4-- a) p - a) ,� N -1E • o ° a� ° •� D > a_ 0 0 0 v, o ° >. a2o 5 %) to :/c20) �- CJEJ 4) or coot .0Un c O U •zi -gip z_E- E +.1 *0 - (1) 2 ° c 00 0 -c) 6C5Ci3 .(1) 411) --0> LL 0 5 TD o _D -IEUE CD 000 0 -- � 7E, 0 84_2 -C o c-sp U cs ooOc 0 0 . 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L (3) U O U a o 0 a) o 5 a 0 o ig (3) O a o o L a� c 0 u_ L-,u. o o o 4D O U a U a) • •— o Is •73 cicfj .g. a) sf) 2 o ,c1,) LL O U 6 5 O T 0) c D U O O 1g (L)(1) 2 0) ?) • D 6 ED CID) 0 0 -+E ° b c ---C. --CD ._- -E 0 7)2 2 -t--, c E 0 D 0 U L- o O 0 c p � o U O U 0 U O -C _ $193,5001nvested in 13 Nonprofits 5 Emergency food,clothing shelter ¢ Services to underserved G ETTI N G R ES U LTS populati°ns u4igr Protection Deschutes County from/treatment for child abuse/neglect Service Partner other Grant Program 511,000 2013-2014 INVESTMENT IMPACT BASIC NEEDS:food, emergency shelter, link to resources Bethlehem Inn Emergency Meals $15,000 .5 FTE to coordinate emergency meals program, 5,970 volunteer hours, 66,000 meals, 1,400 food boxes for people who are homeless Cascade Youth & Family Ctr $13,000 500 emergency shelter nights/crisis intervention and/or family mediation Central Oregon Council on Aging Home .5 FTE to coordinate nutrition program 5,200 Delivered Meals&Congregate Dining volunteer hours, 95,000 meals for senior $28,500 citizens Central Oregon Veteran's Outreach .33 FTE to coordinate homeless veteran's $10,000 outreach, 1,250 volunteer hours of outreach/wrap around case management Family Access Network $10,000 .5 FTE connect 180 individuals to basic-need resources at La Pine Middle School Redmond Council for Seniors $4,000 Equipment/supplies for nutrition center to provide 60,000 meals for senior citizens Central Oregon 2-1-1 $10,000 Provide 9,500 citizens w/links to programs and services by phone, email, texts, and website SERVICES TO UNDERSERVED POPULATIONS: increase family assets&opportunities Latino Community Assn $11,000 200 free dental services, legal consults for 75 clients, health insurance application assistance for 100 clients, tutoring for 50 clients, after- school literacy for 50 clients PROTECTION FROM/TREATMENT FOR ABUSE& NEGLECT: keeping children safe CASA $30,000 300 children in foster care have a CASA KIDS Center $20,000 100 medical evaluations on suspected victims of child abuse and/or neglect MountainStar Family Relief Nursery 150 children at risk of abuse/neglect receive $12,000 crisis intervention, home visits, respite care, basic needs Mary's Place $10,000 T 1,800 supervised visits AND safe exchanges for families that have experienced domestic violence, sexual assault, stalking and/or child abuse OTHER Upper Deschutes Watershed Council $20,000 Protect and restore streams and rivers in 2 million acre upper Deschutes River watershed Prepared by the Early Learning Division Page 1 of 1 0 0 o 0 0 0 \ d 0 0 / r k k > 4 LW E u E . 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Project Name: Cans for Cats Project Description: Purchase a second trailer to collect bottles and cans from the public and return them for deposit refunds, resulting in an estimated additional annual revenue of$7,000 based on current efforts. Project Period: ASAP Amount of Request: $1,500 Previous Grants: 9/21/2009 $ 1,100.00 Cat Rescue and Care 12/12/2012 $ 1,000.00 Cans for Cats Trailer Approved: Declined: 0 Z Deschutes County Board of Commissioners PO Box 6005,Bend,OR 97701-6005 1300 NW Wall Street,Suite 200,Bend,OR. Telephone: 541-388-6571 Fax: 541-385-3202 Website: www,deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: March 27, 2014 Project Name: Cans for Cats - Deposit Bottle/Can Tr,i1Pr Fundraiser Project Beginning Date: 5/1/14 Project End Date: ongoing Amount Requested: $1,500. Date Funds Needed: ASAP Name of Applicant Organization: Cat Rescue, Adoption & Foster Team - CRAFT Address: P 0 Box 6441 65480 78th St. City&Zip Code: Bend, OR 97708 Tax ID th 26-304432 Contact Namc(s): Janice Sershen, Board Sec. Telephone#: 541 389 8420 Fax#: 541 312 0054 Email Address: info@craftcats.org On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. Q Applicant nay he contacted during the review process and asked to provide a complete lm item 11i►Q \A MIN IONNC Question#2 This request is for funding towards a 5 x 8 single-axel enclosed trailer for the Cans for Cats program, an important and reliable fundraiser. Since beginning its Cans for Cats program two years ago, with volunteers using a small enclosed trailer(photo attached) to collect deposit bottles and cans from the public, it has proven to be an important source of funding. The group already had a bottle/can program in place and obtains them from various groups and individuals, but the trailer program increased this funding significantly. Last year the bottle/can trailer brought in an additional $7,000. These funds are dedicated towards payment of veterinarian fees primarily for spay/neuter, in large part feral and semi-feral or at-large cats with no known caregiver. Some of this funding is also used to assist with spay/neuter of the pets of people who are unable or unwilling to have this done. Please note, aside from the occasional discount on fees, local veterinarians are not usually open to donating their services. CRAFT does not have an in-house vet so must rely on outside veterinary services for medical care that cannot be handled by the volunteers. CRAFT advertises its can and bottle program, and gets regular phone calls asking for volunteers to pick up cans/bottles, while other people drop off at the CRAFT sanctuary and at businesses who have agreed to accept and store the cans/bottles for volunteers to pick up. The current trailer rotates between various businesses,typically once a month. Some of the locations are Jake's Diner(where it is well supported by veterans who are regular customers there), Bend Pet Express, Petco, Ray's Market, Grocery Outlet and a few other highly visible locations; and most recently the Sunriver Store. A few businesses are open to having a permanent collection box, which will help a lot, so we are pursuing building such boxes. We have been invited by other businesses to have the trailer at their locations, but we need more trailers to do this. CRAFT receives no ongoing funding from government entities, although the group assists people with their cat issues all over the County and beyond, filling in with services that the partially tax-supported humane society shelters will not or cannot provide. CRAFT does not turn or euthanize cats that are traditionally not wanted or are euthanized by shelters, such as those needing surgery,those suffering from illness or injury, or are felt by shelters to be too senior,too young to adopt out quickly, or too scared or feral/semi-feral. Above all else,the volunteers and philosophy of CRAFT is that they all deserve fair treatment and all potentially have an appropriate home waiting for them. Those that are not adoptable will remain in the care of CRAFT for the remainder of their natural lives, getting proper care and attention. CRAFT is all volunteer, and the overall work done by volunteers is equal to about 22 FTE since animals require care 24/7 and the sanctuary is open to the public for intake every day, often after hours. CRAFT volunteers include professionals of all kinds, young adults and retired people,teenagers, members of local law enforcement, and several people who lost employment but have used their time when not seeking work to help the animals. Many previously volunteered at the traditional shelters and found it less than fulfilling. Some volunteers are community service referrals who found helping the animals very rewarding and still come to help beyond the required hours for that reason. III The cost of equipping the trailer with doors,bins and having it professionally painted is about $800,and$500 of that has been pledged by donors. Volunteers are shopping for an appropriate trailer since every day without it means missing out on additional revenue. Question 3 This is to be an ongoing program. This program has proven to be successful and a reliable source of funds, so the hope is to add more trailers in the future. The volunteers are excited about this opportunity. Question 4 Law enforcement in particular is impacted by calls regarding injured, abandoned or at large cats and kittens. One can only guess what the cost of an officer's time is when he or she has to respond to calls from citizens in this regard. Because animal welfare is an emotionally charged issue, citizens expect some kind of help. In many cases, when CRAFT is called, a citizen may have already called the shelters, animal control and law enforcement,only to be given little if any assistance. Some of these individuals are visitors to the area and others are residents, both who expect someone to care when they find an abandoned litter of kittens or an injured cat,but who are often shocked at how hard it is to find help. The cost of abandoned, abused and discarded companion animals in this community is hard to measure in dollars. This problem greatly escalated in recent years due to the poor economy. The volunteers who help do so for the sake of the animals and the community. This kind of community involvement and assistance is priceless. Question 5 All areas of Deschutes County will benefit from this program because CRAFT cares for cats and kittens from the entire County and beyond. On an annual basis, approximately 30%have come from the greater Redmond area,with La Pine and Sisters close behind,but there is a problem everywhere in this region. Historically, CRAFT has cared for well over 1,000 cats each year and this year will be no exception. Question 6 The trailer will cost about$1,500 new; we have tried to find used trailers but most people do not want to part with them; and no one seems willing to donate one. The artwork was donated, and the painting will be discounted 50%to$500. It is important that this be professional. The other expenses arc for appropriate doors,bins, locks, etc. which volunteers will handle. Question 7 The beauty of this program is that it costs a relatively small amount up front,with little expense for future maintenance once the trailer is ready. All help is through volunteers, and revenue has increased over time as people learn about the program and what CRAFT does. Part of the revenue will be put in reserves for the purchase of another trailer,as there are more locations that are open to helping than can be accommodated. INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P. O. BOX 2508 CINCINNATI, OH 45201 t Ed 1 7 2009 Employer Identification Number: Date: 26-3044332 DLN: 17053323360018 CAT RESCUE ADOPTION & FOSTER TEAM Contact Person: PO BOX 6441 YVONNE LIGGETT ID# 31296 BEND, OR 97708 Contact Telephone Number: (877) 829-5500 Accounting Period Ending: December 31 Public Charity Status: 170(b) (1) (A) (vi) Form 990 Required: Yes Effective Date of Exemption: May 22, 2008 Contribution Deductibility: Yes Addendum Applies: No Dear Applicant: We are pleased to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section 501(c) (3) of the Internal Revenue Code. Contributions to you are deductible under section 170 of the Code. You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 210E or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records. Organizations exempt under section 501(c) (3) of the Code are further classified as either public charities or private foundations. We determined that you are a public charity under the Code section(s) listed in the heading of this letter. Please see enclosed Publication 4221-PC, Compliance Guide for 501(c) (3) Public Charities, for some helpful information about your responsibilities as an exempt organization. Letter 947 (DO/CG) 2/28/2014 Mirage 5'X 8'Xpo#MXPO508SA Single Aide Cargo Trailer#58618-BendTrailers.com Gill Ct'aii.irales Mi Acoucnt Sign in or Croute on ecciwi t Crirro icy 13 phay2[i.n USD \NISI I l.10 IS MIEN GAP I i;.j 02.010.U0 L.5U CHECKCLIT Bd ! 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',.i' , '.,”•,, • it,'!""•:'4f.":: 'i./ ■.'''.,::,'',t',44',,,4 ■ ,'OL `',..'.:. /4'.1....: j "'': L.,%,'...,jjii'"',,,:■.°+e,; ',..(r..'," ':'.:N'r::':A:it,':V"::. i) !' i'431Nr: ,,70,. r■"*.:&ir''':,, .::':-rt,l.' .,,,,,,, 4,,,., ,i,,,,,N,.0, tiffi.,, . ,..... tj,,,-,4.,...•:. 1;,'„,,,',..'"'11.,,,,,,.;111414;',1',.''",i,,,,,.",;'1,.,,',,,1','„'„1 ir.4,:,,,;:i'„'fiJi.i!'.,,,f.,'- .,4411,.:', ,'.,..: - ?..",.'r ,, . , , . r.1 1: 5... ' g • ,. 4.1 . . .., ss' -1 ,,'..ts', • mmille. , l'imr74R,7 - vi• , i „ .....,. . t • ■,, .... ,..,...„.. * ,.. ,Tak- Deschutes County Board of Commissioners Discretionar Grant Pro ram i ll M VN6,+ �ak� f9 Application Summary Board Meeting Date: April 7, 2014 Organization: Central Oregon Youth Investment Foundation Organization Description: Provides grants and scholarships for students participating in the Oregon Youth Challenge Program. Project Name: Meet and Greet Event Project Description: Hold meet and greet event in which students will be active participants in introducing the program to and soliciting support from invited guests. Approximately 100 people are anticipated to attend and last year's event raised$1,300 for the Foundation. Project Period: May 1, 2014 Amount of Request: $500 Previous Grants: 2/11/2008 $ 3,500.00 Challenge Obstacle Course 7/28/2008 $ 3,000.00 Drill Team Support 5/26/2010 $ 1,800.00 Food for Fundraiser 5/11/2011 $ 299.49 Barbeque Meet and Greet 3/25/2012 $ 350.00 Barbeque Meet and Greet 3/25/2013 $ 351.00 Oregon Youth Challenge Reception Approved: Declined: or Clt j Deschutes County Board of Commissioners PC)Box 6005,fiend,OR 97701-6005 1300 NW Wall Street,Suite 200, Rend,OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: \vww.deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: /7— ..2b 1 q, Project Name: C,a .€1-4 1 ,i1e4",., Nd j,;, Project Beginning Date: ti7(A) / f- Project End Date: [ n-1 / , ,1)�/4 Amount Requested: SOo_ Date Funds Needed: /2477/, /, /y Name of Applicant Organization: ( t /4",,,/// Address: /', e9 /3,..,( 73.- // -G 3'3 Z City&Zip Code: ,{,j �� jwJ r 77aP Tax ID#: Contact Name(s): Z2c--N o i [ /� Telephone#: 5//—3 g2 s753 77 Fax#: Email Address: 4kkN ll,_ ��„�� On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. *Applicant may he contacted during the review process and asked to provide a complete line item budget, Grant Application for Central Oregon Youth Investment Foundation, Inc P.O. Box 9069 Bend, Oregon 97708 541-389-5877 lukellc @bendbroadband.com Contact: Dennis R. Luke Oregon Youth Challenge Advisory Board and Foundation President 541-480-7616 The Central Oregon Youth Investment Foundation, Inc is a 501 c3 Non-Profit organization. Federal Tax ID 93-1150392. A copy of our Federal ID should already be on file with Deschutes County Finance. 1. The Foundation is the organization that accepts and gives out funds for grants and scholarships for students in the Oregon Youth Challenge Program. The Foundation Board and volunteers do not take any funds for their service, so all funds raised go to grants and scholarships. There is a five person Board with Dennis Luke as President and Sarah Elmer, as Treasurer. 2. The event we are holding is a meet and greet to be held at the Youth Challenge Facility on Dodds Road. The students will be active participants and there is no charge for the facility. We are not charging the invited guests. The students will be part of the program and we will introduce the program to invited guest and at the end invite them to help out with future funding for grants and scholarships. 3. The event will he held on May 1, 2014. We are seeking funding to help cover the cost of the food. All funds raised will go towards student grants and scholarships. 4. Many of the students, upon graduation, return to their communities to complete high school, find a job, or seek higher education. The jump start grants are used to allow students to purchase tools or clothes for jobs. The scholarships are used to help the students with higher education tuition or books. 5. Students from around the state are part of the Youth Challenge Program. Many are from the Central Oregon Tri-County region. The OYCP and the Foundation have helped these young people turn their lives around and become more productive citizens. Each student is required to take part in 80 hours of community service which, depending on the size of the class, provides around 12,000 hours of service performed in the Central Oregon community. 6. At the December 2013 graduation, the Foundation was able to award just over $ 10,000 in scholarships to various cadets. 7. Depending on the number of people who attend the event, we are estimating the cost for food at around $ 500. The facility will be donated, the students will help with the guests and members of the Oregon Youth Challenge Advisory Board will help during the event. None of the funds will be used for anything other than the food for the event. We are planning on one hundred people attending the event, but we do not have an accurate count at this time. If the County Discretionary Grant is granted, we would bill for the amount of the grant after the event is completed. An event we had about a year ago, raised about $ 1300 for the Foundation. 8. Thank you for your consideration. A • Deschutes County Board of Commissioners Discretionar Grant Pro am Application Summary Board Meeting Date: April 7, 2014 Organization: Central Oregon Council on Aging Organization Description: Designated Area Agency on Aging dedicated to promoting dignity, well-being, security, and independence for Central Oregon's senior citizens and disabled adults. Project Name: Donor Management System Project Description: Purchase a donor management system to facilitate fundraising, administration and tracking of programs and funds, and volunteer management. Project Period: From date of award through one year Amount of Request: $1,200 Previous Grants: 11/1/1999 $ 1,500.00 "Senior Day"sponsorship 4/12/2001 $ 750.00 2/10/2003 $ 500.00 Sponsorship of booth at Senior Fair and Health Expo 1/24/2005 $ 1,000.00 Senior Fair&Health Expo 3/2/2006 $ 1,000.00 Senior Fair and Expo Approved: Declined: 01"ES C� Deschutes County Board of Commissioners ��CJ� r c PO Box 6005,Bend,OR 97701-6005 1300 NW Wall Street,Suite 200,Bend,OR Q� '" Telephone: 541-388-6571 Fax: 541-385-3202 Website:www.deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: March 2,2014 Project Name: Donor Management System Project Beginning Date: When funding is available Project End Date: 1 Year Amount Requested: $1,200 Date Funds Needed: As soon as possible Name of Applicant Organization: Central Oregon Council on Aging Address: 373 NE Greenwood Ave City&Zip Code: Bend,OR 97701 Tax ID#: 96-0661229 Contact Name(s): Jean McPherson Telephone#: 541-678-5483 Fax#: 541-647-2689 Email Address: imcpherson(4councilonaging.org On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. *Applicant may be contacted during the review process and asked to provide a complete line item budget. Central Oregon Council on Aging (COCOA) Deschutes County Discretionary Grant Program Application 1. Mission, History, and Activities Central Oregon Council on Aging is a non-profit organization dedicated to promoting dignity, well- being, security and independence for Central Oregon's Senior Citizens and disabled adults and is the designated Area Agency on Aging. The Older Americans Act was originally signed into law by President Lyndon B. Johnson on July 14, 1965. In addition to creating the Administration on Aging, it authorized grants to States for community planning and services programs, as well as for research, demonstration and training projects in the field of aging. 1965 was significant in the fact that both the Medicare program and Medicaid, a health insurance program for low income elderly were added to the social security act. In 1971, Oregonian and retired chemical engineer Tom Marsh attended the White House Conference on Aging; Mr. Marsh's vision set the stage for establishment of Central Oregon's Area Agency on Aging which later became the Central Oregon Council on Aging. In 1975 COCOA incorporated as a 501©3 organization and was designated by the state as the Area Agency on Aging for Crook, Deschutes, and Jefferson counties. COCOA began by offering Dial-a-Ride services in the 1970s, It soon added nutrition programs including Meals-on-Wheels. The 1990s saw the construction of senior centers which enabled COCOA to provide congregate meals to large groups of seniors and to establish an ongoing presence in more remote, rural and isolated communities. Today, COCOA's 16 staff members, overseen by a Board of Directors, provide not only nutrition programs, but also case management with individual assessment and periodic follow-up; resources for disabled seniors, including support for those suffering from —and those caring for seniors with -- dementia; coordination of in-home care; free legal assistance, health insurance and Medicaid advising; and a variety of information, education, outreach and referral services. 2. Project COCOA seeks funding to purchase a Donor Management System for use in the critical areas of fund raising, volunteer management, and administration and tracking of programs and funds. The current system is limited to one user and simple donor tracking and does not include extended options. We need to upgrade the work tracking system to a cloud based format that can be accessed by all authorized users and that includes the following: •Track donations & pledges •Grants & major gifts • Manage solicitations •Personalized mailings •Simple & advanced searches •Custom reports • Import and export •Coordinate events •Track volunteers • Manage memberships 3. Timeline The database programs currently being researched are located on the cloud, so do not require expensive or time-consuming installation or training. As soon as funding is available, we can transfer current information from the various, outdated sources, upload, and be fully functional. The entire process could be accomplished fairly quickly. We would be operating the old system and new system in tandem for the first month. 4. Impact The combination of growth in our service area of the senior population and cuts in federal funding has forced us to streamline our organization for maximum efficiency while simultaneously building our capability to find additional funding. We recently hired a Funds/Grants Manager and a Community Relations Manager. Their work revealed areas that COCOA needs to strengthen, including grant/sponsorship and public relations opportunities, as well as accurate tracking and reporting. This dual-objective project will allow us to optimize our organization to: 1) manage and recognize our volunteers and sponsors, 2)grow our donor base, and 3) provide accurate, integrated work tracking system, all of which will allow us to better support administer the programs for Central Oregon seniors. 5. Specific Communities The Central Oregon Council on Aging supports the approximately 25,000 seniors in Central Oregon, including Deschutes, Crook, and Jefferson Counties. 6. Funding Required Pricing is based on the number of constituents (donors, grants, sponsors, volunteers, etc.) we track. We can pay monthly or yearly. We anticipate a maximum of 100,000 constituents, which would cost $1,177 per year. Constituents Monthly Yearly Up to 2,500 constituents $39 $421 Up to 5,000 constituents $49 $529 Up to 10,000 constituents $59 $637 Up to 20,000 constituents $69 $745 Up to 40,000 constituents $79 $853 Up to 60,000 constituents $89 $961 Up to 100,000 constituents $109 $1,177 Up to 150,000 constituents $149 $1,609 Up to 200,000 constituents $199 $2,149 7. Ongoing Funding Future years' subscriptions will be included in the annual budget process. Internal Revenue Service Department of the Treasury District Director • • EP/E0:E0-II:RJL :'• Date: MAR ,C?; Employer Ident:M ation Number i.. 93-0661229 P Accounting Period Ending: . . . • June 30 Form 990 Required: 13 Yes No • yfy p Person to Contact: Central Oregon Council on Aging, Inc. John°Sutton '2524 N.E. First Street Bend, OR 97701 Contact Telephone Number. be (206) 442-5106 SEA:EC!:79-159 • 1 Dear Applicant: Based on information supplied, and assuming your operations will be as stated I•. in your application for recognition of exemption, we have determined you are exempt from Federal, income tax under section 501(c) (3) of the Internal Revenue Code. We have further determined that you are not a private foundation within the meaning of section 509(a) of the Code, because you are an .organization described in section 509(a) (1) and 170(b)(1) (A) (vi). If your sources of support, or your purposes, character, or method of operation change, please let us know so we can consider the effect of the change on your exempt status and foundation status. Also, you should inform us of all changes in your name or address. Generally, you are not liable for social security (FICA) taxes unless you file a waiver of exemption certificate as provided in the Federal Insurance Contributions Act. If•you have paid FICA taxes without filing the waiver, you should contact us. You are not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA) . Since you are not a private foundation, you are not subject to the excise taxes under Chapter 42 of the Code. However, you are not automatically exempt from other Federal excise taxes. If you have an' questions about excise, employment, or other Federal taxes. please let us know. Donors may deduct contributions to you as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to you or for your use are deductible for Federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. The box checked in the heading of this letter shows whether you must file Form 990, Return of. Organization Exempt from Income tax. If Yes is checked, you are required to file Form 990 only if your gross receipts each year are normally more than 310,000. If a return is required, it must be filed by the 15th day of of the fifth month after the end of your annual accounting period. The law imposes a penalty of 310 a day, up to a maximum of $5,000, when a return is filed late, unless there is reasonable cause for the delay. P.O. Box 21224, Seattle, Washington 98111 (over) Letter 947(DO)(r: You are not required to file Federal income tax returns unless you are subject to the tax on unrelated business income under section 511 of the Code. If you are subject to this tax, you must file an income tax return on Form 990—T. In this letter, we are not determining whether any of your present or proposed activities are unrelated trade or business as defined in section 513 of the Code. • You need an employer identification number even if you have no employees. If an employer identification number was not entered on your application, a number will be assigned to you and you will be advised of it. Please use that number on all returns you file and in all correspondence with the Internal Revenue Service. Because this letter could help resolve any questions about your exempt status and foundation status, you should keep it in your permanent records. If you have any questions, please contact the person whose name and telephone number are shown in the heading of this letter. Sincerely yours, • &z a `... • Arturo A. Jacobs District Director cc: Robert L. Gordon, P.A. ,Donald C. Littlefield, C.P.A. . N Letter 947(D0) (5-7' Deschutes County Board of Commissioners Discretionar Grant Pro ram Application Summary Board Meeting Date: April 7, 2014 Organization: Bethlehem Inn Organization Description: Operates emergency shelter for adults and children experiencing homelessness. Project Name: Spotlight on Homelessness Project Description: Annual fundraising event consisting of a dinner held at the Riverhouse Hotel and convention Center to educate community on problems facing adults and children experiencing homelessness. Project Period: May 6, 2014 Amount of Request: $2,500 Previous Grants: 2/13/2002 $ 1,000.00 Special project: hats, gloves, etc... For homeless 11/4/2003 $ 1,000.00 Homeless shelter services 5/11/2011 $ 5,000.00 Spotlight on Homelessness 3/25/2012 $ 2,000.00 Spotlight on Homelessness 3/25/2013 $ 1,900.00 Spotlight on Homelessness Approved: Declined: JTES w Z. Deschutes County Board of Commissioners 'G ►, PO Box 6005,Bend,OR 97701-6005 1300 NW Wall Street,Suite 200,Bend,OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.ort; DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date:! 2/21/14 Project Name: Spotlight on Homelessness Project Beginning Date: January 1, 2014 Project End Date: May 6,2014 Amount Requested: $2,500 Date Funds Needed: April 30,2014 Name of Applicant Organization: Bethlehem Inn Address: P.O.Box 8540 City& Zip Code: Bend,OR Tax ID#: 93-1323419 Contact Name(s):[Gwenn Wysling l Telephone#: 541.322.8768 ext. 15 Fax#: 541.318.7336 Email Address: gwenn @bethleheminn.org On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure,and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. ■Applicant may be contacted during the review process and asked to provide a complete line item budget. • Bethlehem Inn Economic Development Fund Discretionary Grant Program Application 1. Describe the applicant organization,including its purpose, leadership structure and activities. In Central Oregon,the Bethlehem Inn is the only emergency refuge for adults and children experiencing homelessness. At any given time,the Inn provides 60-70 people with the basics of survival—a hot shower,three nutritious meals each day and a place to sleep in warmth and safety. Last year the Inn provided: • 780 men,women and children(includes 75 families)were provided shelter,food,clothing and support services • 24,942 bed nights were provided • 67,432 meals served(all donated with a total in-kind value of$236,012) • 979 food boxes were provided to exiting residents and others in need Homeless men,women,and children face massive obstacles in every realm of life. People who lose their homes have already experienced severe want.They often lack health care,education,job skills, life skills and reliable transportation. Inadequately treated injuries and illnesses put employment farther out of reach.Their secondary characteristics often include physical disabilities, developmental disabilities,mental health problems,substance abuse,generational poverty and physical abuse. Many struggle to build new lives to counter the gravitational pull of prolonged poverty. Beyond providing for temporary housing,food,safety and health,the Bethlehem Inn assesses residents' needs and steers them to programs and services designed to help them find purpose and break the cycle of poverty. Within 24 hours of entering the Inn, case managers prioritize the immediate needs of each resident or family; initially addressing the basic survival needs of housing,food,safety and health. Once these needs have been addressed,a best-practices case management system is used to connect residents with appropriate partner agencies and services to provide an effective avenue to self- sufficiency. As a private, non-profit agency,the Bethlehem Inn relies heavily on the dedication of volunteers to succeed.While our programs are managed by 12 paid staff members, many of the duties that allow the Inn to provide the day-to-day services,365 days each year are handled by a base of over 1,600 volunteers. The Inn's staff is led by a proactive executive director,who is supported by 11 paid staff, including a Managing Director,Director of Development,Outreach Director along with other dedicated staff committed to helping the Inn fulfill its mission. A strong and capable Board of Directors in conjunction with effective board governance and program committees support the Inn staff with their oversight and proactive involvement. 2. Describe the proposed project or activity. The Bethlehem Inn is hosting its fourth annual Spotlight on Homelessness fundraising dinner on Tuesday, May 6 at The Riverhouse Hotel and Convention Center to educate our community on the problems facing adults and children experiencing homelessness. This event is the Inn's only annual fundraiser and as such is a critical component of the Inn's projected revenue. The event has two key goals: to raise funds and to serve as an educational tool in our ongoing effort to increase community awareness of the services offered by the Inn. Last year 230 guests joined us for our 2013 Spotlight dinner,which successfully raised over$100,000 in revenue! We are projecting an estimated 10%increase in guests this year. Sponsorship funding will help underwrite the costs of this important event,so that every dollar we raise at the dinner may go directly to the Inn's program providing services for adults and children experiencing homelessness. 3. Provide a timeline for completing the proposed project or activity. 2014 Spotlight on Homelessness Timeline: January Reserve venue Community Sponsorships—ongoing February Initiate Community PR and awareness Save-the-date materials finalized/begin distribution Recruit Table Hosts March Develop presentation materials Provide Table Hosts with event invitations Finalize community sponsorships April Finalize presentation materials Finalize guest lists and seating May Conduct event Thank you letters to guests Report to sponsors Open House and tour for new donors 4. Explain how the proposed project or activity will impact the community's economic health. Funding received from the Spotlight on Homelessness dinner will be directed to the Inn's program serving the adults and children experiencing homelessness in Deschutes County. Women,children,and senior adults continue to represent a growing number of today's homeless. Last year,we served 780 residents including 75 families at the shelter. With assistance and close collaboration with community partners like DHS, FAN, Head Start,COVO and COIC just to name a few,these adults and families are able to seek out the necessary resources that will allow them to avoid chronic homelessness. The Inn works as a leveraging agent to connect individuals experiencing homelessness by mitigating the immediate crisis and helping to guide them to a path of better decision making and stability. The Bethlehem Inn works closely with local government and a broad network of service agencies to support residents who fix their sights on the possibility of affordable housing.We are among the community leaders who continually patch and tighten the interweaving network of resources that homeless people need to inch their way back up to long-term housing—clothing, job training, counseling, health care,child care,transportation, parenting classes,budgeting assistance,educational opportunities,transitional housing. Every clay the Inn helps people without homes access that network. For all that,the shelter's core mission —to keep desperate people alive and safe as they pursue financial security— never ends.The demand rarely even lets up. The Bethlehem Inn is proud of the support and investment we have received from our community. It is that very support that allows us to help our residents move up to the next level and into a life of self-sufficiency...which ultimately has a positive impact on the economic health of Deschutes County. With that continuing momentum and the support of the Deschutes County Board of Commissioners,the Inn will be able to break the cycle of homelessness for many and help move those in crisis towards economic strength and vitality. 5. Identify the specific communities or groups that will benefit. A former Inn resident states it best: "I realized I needed to make a change when I was separated from Lilly. That's when I found the Bethlehem Inn. They treated us with respect and had a genuine ~ " concern for our situation. We felt so safe in our own room, where we could put our lives back together. The Inn staff helped me get a job and find housing. I know, because of their belief in me and the chance I've been given at the Bethlehem Inn, we will make it." Ivy and Lilly'former Bethlehem Inn residents All of the adults and children that benefit from the vital safety net provided by the Bethlehem Inn are experiencing economic crisis in one form or another leading to insecure housing and no reliable, consistent source of food. We provide our residents with everything they need to reclaim their dignity and rebuild their lives:shelter,nutritious meals,counseling,clothing as well as access to medical and dental care,transportation and access to transitional housing. By having access to the basic necessities,our residents are given the opportunity to rebuild their lives with the goal of returning to self-sufficiency. The community as a whole benefits from our services,when individuals and families are not forced to reside in unsafe, insecure environments. Residents are able to reconnect with family, connect with employers and find other ways to give back to the community in productive and positive ways. Bethlehem Inn Projected 2014 Outcomes: • Shelter services will be provided to 1,100 unduplicated individuals; • 24,500 emergency bed nights will be provided; • 3 meals per day will be offered to each resident representing 68,000 meals per year; • 100%of residents will receive basic needs; • 2,450+referrals will be made to over 70 local partner agencies 6. Itemize anticipated expenditures. Describe how the grant funds will be used and include the source and amounts of matching funds or in-kind contributions,if any. Grant funds will be used as a community sponsorship of the 2014 Spotlight on Homelessness. The goal is to net$86,500 in corporate and community sponsorship along with individual donations at the event. Sponsorships will be used as leverage to entice donors to help us achieve our goal of serving 1,100 adults and children experiencing homelessness each year. Match grant funding is pending from two foundations;a third match grant of at least$10,000 is approved and will be offered to our donors by the Inn's Board of Directors. In-kind donations are note in the budget,which can be found on the following page. This event is part of a larger Fund Development Plan that is being implemented to achieve long-term sustainability of our program. (Budget summary follows) 2014 Spotlight on Homelessness Project Budget Projected Expenses: 5 Catering $13,850 Rentals 450 Printing/Mailings: Invitations/Thank you letters 550 Presentation Materials 3,000 Printing/Postage 550 Centerpieces/Dessert 650 Projected Actual Expenses $18,500 Projected In-Kind Expenses(venue rental,wine, printing,venue) 6,265 Total Projected Expenses $24,765 Projected Revenue: Donor Gifts $55,000 Pledges 14,000 Matching Grants (including Inn Board of Directors Match) 20,000 Sponsorships 16,000 In-Kind Donations 6,265 Projected Gross Revenue $112,265 TOTAL PROJECTED NET REVENUE $86,500 P. C ,...DX :S3 Employer Identification Number: 'pate: 0 7 2006 93-1323419 NOV 1 99 N LIIUU DLL: 17053273813046 BETIIL3HEM INN Contact Person: PD SOX 8540 THOMAS C KOESTER IDS 31116 NEIVi], oR 97708-0000 Contact Telephone Number: (877) 829-5500 Public Charity Status: 170(b) (1) (A) (vi) Dear Applicant: Our letter dated January 2002, stated you would be exempt from Federal income tax under section 501(c) (3) of the Internal Revenue Code, and you would be treated as a public charity, rather, than as a private foundation, during an advance ruling period. Based on the information you submitted, you are classified as a public charity under the Code section listed in the heading of this letter. Since your exempt status was not under consideration, you continue to be classified as an organisation exempt from Federal income tax under section 501(c) (3) of the Code. publication 557, Tax-Exempt Status for Your Organization, provides detailed information about your rights and responsibilities as an exempt organization. You may request a copy by calling the toll-tree number for forms, (800) 829-3676. Information is also available on cur Internet Web Site at wwW.irs.gov. If you have general qucstionA about exempt organizations, please call our toll-free number shown in the heading. Please keep this letter in your permanent records, Sincerely yours, Lois G. i.0 T:nerr Director, Exempt Organizations Rulings and Agreements ti spotftght Wi Save the Date! to4, for our Spotlight on Homelessness Ist Tuesday, May 6,2014 Reception at 5:30 pm Dinner at 6:15 pm Help us Transform Lives with Shelter,Help and Hope The Riverhouse Hotel by attending this inspiring event. and Convention Center We hope you will join us for dinner with friends and a heart-felt evening hosted by the Bethlehem Inn. Become a Table Captain or make your reservation today! We invite you to do your part in helping us improve the lives of hundreds Kim Fischbach—541.322.8768 ext 21 or kim @bethleheminn.org of adults and children experiencing homelessness in our community, Deschutes County Board of Commissioners Discretionary Grant Program Application Summary Board Meeting Date: April 7,2014 Organization: La Pine Rodeo Association Organization Description: Formed in 2002 for the purpose of providing entertainment, recreation,and preservation of the western tradition of rodeo;creating and maintaining a rodeo facility in South County; sponsoring other community-based western heritage events; stimulating interest and promoting growth in La Pine and South County;and encouraging local youth to participate in equestrian and western events. Project Name: La Pine Rodeo Project Description: Hold annual rodeo which showcases the La Pine community and is expected to bring thousands of participants and visitors to the area who will support the local economy and businesses. Project Period: January 1,2014 through December 31,2014 Amount of Request: $1,500 Previous Grants: 9/2/2002 $ 2,000.00 La Pine Frontier Days and Rodeo Association events 12/16/2002 $ 8,900.00 La Pine Frontier Days and Rodeo Association events 5/17/2004 $ 2,000.00 10/13/2004 $ 4,000.00 Event 5/24/2005 $ 3,000.00 Rodeo 5/19/2006 $ 3,500.00 Rodeo 3/20/2007 $ 2,500.00 1/28/2008 $ 1,500.00 8/18/2008 $ 2,000.00 2009 La Pine Rodeo 2/8/2010 $ 900.00 2010 La Pine Rodeo 1/19/2011 $ 1,000.00 La Pine Rodeo 3/25/2013 $ 1,500.00 La Pine Rodeo Approved: Declined: Deschutes County Board of Commissioners ote' PO Box 6005,Bend,OR 97701-6005 1300 NW Wall Sheet,Suite 200,Bend,OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: wwvrdoKiwtt° .err, DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date:Li . 015. . RQ JL). Project Name: Lct Qi n izedeo Project Beginning Date: r - J , a014 Project End Date: J a . 31 , i4- Amount Requested: -t f,SStJ.O ,as Date Funds Needed: 3 , 1 . 1O i4 Name of Applicant Organization: Lfri Pi ne_ Rockeo , ' OCiGt -i Address: Po ,J)( 4 City&Zip Code: La.QiC`l . ci49'39 Tax ID ft: 54-a►a5/46 Contact Name(s): 5(t—cp, RussQ�( Telephone#: (541) 4 c' _ 646a Fax#: 1r) a Email Address: des5ir1&f-tAss?I to %,Corn On a separate sheet(s),please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure,and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-pro lit status. Applicant may be contacted during the review process and asked to provide a complete line item budget. T,A tt. £ADDED X� La Pine Rodeo Association T Lir sr 44 NAB "The Greatest Little Rodeo in Oregon" EIN#54-2125846 item#1,page I January 30, 2014 Candy Yaw The La Pine Rodeo Association was formed by a volunteer group in 2002,which soon 1 President formed a board of directors, became a non-profit organization and drew up by-laws, conflict of interest policy, budgets and committed themselves entirely to bringing Melvin Emert awareness to La Pine and the greater South County Region in the form of the great Vice President American and Western tradition of a sanctioned rodeo. 1 Lori Thomas The rodeo has been in existence for the last eight years as a sanctioned rodeo Secretary following in the footsteps of Sisters Rodeo. This was the plan and dream of this group of volunteers. Sisters has taken years to achieve its goal as a PRCA sanctioned, Desiree Russell nationally recognized and nationally sponsored event to Central Oregon. La Pine TreaSiir��C' 'Po` ` Rodeo has dubbed itself, "The Greatest Little Rodeo in Oregon",and we are fast becoming just that. We are surprisingly just a step below Sisters already in that we are and have been sanctioned by a Professional Cowboy Association for the last seven Directors years,the NPRA,and this was not an easy feat. Marku+ lho The rodeo board has a mission and that is to get enough land to bring year-round equestrian events for the entire community. The horse clubs,the high school rodeo, and the individual events related to rodeo would have this available for all activities Doby Fugate related to these things,year round! (Please see attached Mission Statement.) Zilch Holotta The rodeo is growing and becoming the place to be over the July 4th weekend in Southern Deschutes County. We have a brand new board of directors and officers Phat° tt mentioned in the left hand column of this letter who are very talented and committed to working together to put on an even bigger and better rodeo for our community. Greg fiddle They are all volunteers and have a great vision for the future of the La Pine Rodeo and are very excited to help make La Pine the place to be for the 4th of July weekend. We MiStream would appreciate your time and help in our quest. Thank you, The La Pine Rodeo Board, Members and Volunteers P.O. Box 674, La Pine,OR 97739 • (541)410-3193 E-mail info@lapinerodeo.com LA PINE noDEO 3"HF; fret, La Pine Rodeo Association Sr,g�TS 1E�� ` The Greatest Little Rodeo in Oregon" EIN#54-2125846 Item #1. page 2 La Pine Rodeo's Mission Statement candy Yew President The La Pine Rodeo Board was formed in La Pine Oregon for the purpose of creating a non-profit corporation dedicated to the implementation of the following Melvin Emert J board goals: Vice President To create and implement an annual rodeo in the La Pine community for the Lori Thomas purpose of providing entertainment,recreation and preservation of the great Secretary' western tradition of rodeo. Desiree Ru , 11. To create and maintain a rodeo facility in Southern Deschutes County(La Pine easurer Area)that can be used year round for organized and casual equestrian activities by the residents of the La Pine area. Directors To create and sponsor other community events that utilizes the rodeo facilities and Mark Coelho contributes to the preservation of our Western Heritage. cosy Fugate To stimulate interest and promote growth in the community of La Pine and southern Deschutes County. Zach Hof a To encourage and promote our local youth to participate in equestrian and western Phat M j events. e Greg Rid; e To create a non-profit corporation. Mike Stream The non-profit corporation will be in charge of maintaining and organizing the rodeo facilities and the rodeo board will be the governing body. To support any other lawful activity that is not for profit that can utilize the facilities and directly benefit the local community at large. P.O.Box 674,La Pine,OR 97739 •(541)410-3193 E-mail info @lapinerodeo.com LA PINE RODEO La Pine Rodeo Association �X �'cJ.�.1',4 "The Greatest Little Rodeo in Oregon" 447.5. EIN#54-2125846 Items#2. 3, 4, 5 & 7 January 30, 2014 CandylYow President Melvin Emert The proposed project is the annual La Pine Rodeo held every hear on or near i the Fourth of July weekend. Vice President s, i.orlThomas The timeline is January I, 2014 through December 31, 2014. f ,secretary The project greatly showcases La Pine and provides an economic boost to this ``� area every year. Every business in Southern Deschutes and Bend area benefits ��'�Russell rY Y '�' Treasurer from not only the thousands of visitors from the eight Western States and Canada, but from the 300+ cowboys, cowgirls and families traveling through from one rodeo to another on "The Cowboy Christmas Weekend." Directors The entire community of La Pine benefits from all of the above, including the Mark Cuelho youngsters who take part and help out each year. Roby Fugate '," Please see the itemized list from 2013, describing the advertising and Rodeo Queen expenditures. C h tlolotta With the support of a grant to advertise for the La Pine Rodeo, including PM helping promote our Rodeo Queen,whom we believe is the face of our Rodeo, we hope to draw an even bigger crowd this year and continue to grow so that Gres Riddle we can provide year round events for our community. Mike 5tre,fr Thank you for your time and attention to this request. The La Pine Rodeo Association 4" Candy Yaw, President P.O.Box 674, La Pine,OR 97739 •(541)410-3193 E-mail info @lapinerodeo.com LA PINE RODEO ADVERTISING 2014 Item #6 Item Cost PROGRAM GUIDES 'Program Guide/Day Sheets $ 680.00 Artwork $ 600.00 'Pra9ram Guide/Day Sheet Giveaways(VIP/Guests)-50 $ 150.00 Sub-Total: $ 1,430.00 Ads Sold _ $ 2,500.00 Program Guides/Day Sheets sold at Rodeo $ 300.00 Sub-Total: $ 2,800.00 Net Total: $ (1,370.00). POSTERS Printing(500 posters) $ 350.00 RADIO ADS(exchange in tickets) KSJJ(15 Family Pack @$30/pack) $ 450.00 Portland radio station(8 @$10 Buck&Boom ticket) $ 80.00 $ 530.00 TICKET PROMOS 'Gift Certificates(6 Adult @12.00/ticket; 1 Family Pack @$30.00 $ 102.00 `Queen(visiting Queens, Princesses)-20 Adult @$12.00/ticket $ 240.00 VIP(50 @$24.00/ticket) $ 1,200.00 Total $ 1,542.00 NEWSPAPER/CABLE ADS The Competitor(1/4 page ad for Buck&Boom) $ 150.00 The Competitor(1/4 page ads in June x2) $ 300.00 Total: $ 450.00 WEB SITE Little d Technolody $ 750.00 Total: $ 750.00 RODEO QUEEN EXPENSES $ 165.00 Total $ 165.00. TICKETS Frontier Advertising(printing) $ 400.00 Total: $ 400.00 MISCELLANEOUS COSTS FOR OTHER PRINTED ADVERTISING Flyers,brochures(Mutton Bustin') $ 30.00 Rack Cards(1000) $ 250.00 Total: $ 280.00 TOTAL ANTICIPATED EXPENDITURES:"$ 3,097.00 Figures based on actual expenses for 2013 per Treasurer's Reports, budgeted amounts for 2014 and Excel files detailing tickets and other item usage created by Florence Neis, past Treasurer and Desiree Russell,Treasurer Page 1 of 1 Rodeo Advertising Report 2014 2/7/2014 Amendment to Annual Re•o rtftnf"ormation Statement Secretary of State-Corporation Division-255 Capitol St,NE,Suite 151-Salem,OR 97310-1327—http:/lwww,FilinglnOregon.com-Phone:(503)986-2200 ''.4.9.,c4P 4r ❑ Business Corporation >k f Nonprofit Corporation 0 Professional Corporation ID Cooperative (� IEI Water District REGISTRY NUMBER: 173971-91 '\ ENTITY TYPE: III DOMESTIC OR Li FOREIGN In accordance with Oregon Revised Statute 192.410-192.490,the information on this application is public record. We must rely this intarmatkrn to an parties upon requlest and it will be posted on our website, For office use:ors Please Type or Print Legibly n,Black Ink. 1) NAMEOFEN1tTY: LA PINE RODEO ASSOC. 2) PRINCIPAL PLACE OF BUSINESS: 3) ADDRESS FOR MAILING NOTICES: PO BOX 674 PO BOX 674 LA PINE OR 97739 LA PINE OR 97739 4) THE REGISTERED AGENT HAS BEEN CHANGED TO: 5) THE NEW REGISTERED AGENT HAS CONSENTED TO THIS APPOINTMENT. CANDY YOW 6) ADDRESS OF THE NEW REGISTERED OFFICE: (Must be an Oregon 7) THE STREET ADDRESS OF THE NEW REGISTERED OFFICE AND THE StLeet Address which is identical to the registered agent's business office. BUSINESS ADDRESS OF THE REGISTERED AGENT ARE IDENTICAL. 50490 HWY 31 The entity has been notified in writing of this change. LA PINE OR 97739 OFFICERS 8) PRESIDENT:(Name and Address) 9) SECRETARY:(Name and Address) CANDY YOW _ LORI THOMAS PO BOX 674 PO BOX 674 LA PINE OR 97739 LA PINE OR 97739 10) EXECUTION:(An officer must sign) By my signature,I declare as an authorized authority.that this filing has been examined by me and is to the best of my knowledge and belief,true, correct,and complete.Making false statements in this document is against the law and may be penalized by fines,imprisonment or both. Signature: �• t �. i Printed Name: DESIREE RUSSELL Title: TREASURER Date: 1-24-2014 CONTACT NAME:(To resolve questions with this filing.) FEE:, CANDY YOW No Processing Fee PHONE NUMBER:(Include area code,) Free copies are available at FillnalnOreuon.can,using the Business Name Search program. 541-410-3193 212-Amendment to Annual Report/Information Statement(03/12) 33 diS 50 Secretary of State 2013 ANNUAL REPORT 4.1111114t:40,, Corporation Division P :7° Registry Number: 173971-91 �,L, ;-w � 255 Capitol Street NE,Suite 151 `„-;w ' Salem,OR 97310-1327 Date of incorporation:09/23/2003 Fee: $50.00 Phone:(503)986-2200 Due Date: 09/2312013 1`y>� www.filinginoregon.com Type: DOMESTIC NONPROFIT CORPORATION ON 0622 LA PINE RODEO ASSOC. PO BOX 674 LA PINE OR 97739 FILED SEP 17 2013 Name of Domestic Nonprofit Corporation OREGON LA PINE RODEO ASSOC. SECRETARY OF STATE Jurisdiction: OREGON Nonprofit Type: Public Benefit With Members The following information is required by statute.Please complete the entire form. If any of the Information is incorrect, you can make changes on this form.Failure to submit this Annual Report and fee by the due date may result In inactivation on our records. Registered Agent SCOTT MORRISON If the Registered Agent has changed,the new Agent 53080 BRIDGE DR has consented to the appointment.Oregon street address LA PINE OR 97739 required. 1)Type of Business 2)Principal Place of Business (Str.address,city,state,zip) 3)Mailing Address (Address,city,state,zip) PO BOX 674 LA PINE OR 97739 PO BOX 674 LA PINE OR 97739 4)President Name and Address 5)Secretary Name and Add,ge s SCOTT MORRISON .it/f)MS-fd 530B0 BRIDGE DR 4g LA PINE OR 97739 LA PINE OR 97739 r U oti !- 6) ° . : 7)Pr n ed Name lisarei)8)Date LA. PINE RODEO ASSOC. 1111111 lila 'III IIII Make check payable to"Corporation Division"and mail Corporation Division,255 Capitol ST NE Suite 151,Sale Note:You can also fax to(503)378-4381.Filing fees may b 17397191-14620409 RE:112%N A and expiration date on a separate page for your protection. ANRPF1 08/02/13 Deschutes County Board of Commissioners Discretionary Grant Program Application Summary Board Meeting Date: April 7,2014 Organization: Tri-County High School Rodeo Club Organization Description: Dedicated to developing sportsmanship,horsemanship,character, leadership,responsibility, and commitment to school students through opportunities to participate in local,state,and national rodeo events. Project Name: Tri-County High School Rodeo Project Description: Hold annual high school rodeo which is expected to bring over 600 people to the area who will support the local economy with lodging, food,fuel, and other purchases. Project Period: May 9,2014 through May 11,2014 Amount of Request: $2,500 Previous Grants: 3/15/2010 $ 1,500.00 2010 Tri-County High School Rodeo 3/11/2011 $ 1,000.00 2011 Tri-County High School Rodeo 1/30/2012 $ 1,500.00 2012 Tri-County High School Rodeo 3/25/2013 $ 1,000.00 2013 Tri-County High School Rodeo Approved: Declined: fQ Deschutes County Board of Commissioners ©e. ,.00,0,24 PO Box 6005,Bend,OR 97701-6005 1300 NW Wall Street,Suite 200,Bend,OR `—•.., Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes,org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: ac,/S/ Project Name: rr, z,„.J ck: / * 4 I �� 5"r' vc; c:c, Project Beginning Date: 5-9- �vrs/ Project End Date: g•.//° —Acvy Amount Requested: 5'0 Date Funds Needed:l3-/-020/1/ Name of Applicant Organization: Gi fr* s 4 / .Zi' �f"+ !% s u GTc'� PJ Ica �. C+. Address: /J d „ea< ,c City&Zip Code: ,c / , -/ ,977,7 Tax ID#: -v8 i/90a5/ Contact Name(s): .,,c % 2/e>y� Telephone#: Fax#: Email Address: . ;, �5:-- ..4z,e4 On a separate sheet(s),please briefly answer the following questions: 1. Describe the applicant organization,including its purpose, leadership structure,and activities. 2. Describe the proposed project or activity, 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity,explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. *Applicant may be contacted during the review process and asked to provide a complete line item budget. 1. High school rodeo was created to give school students the opportunity to participate and compete in this unique and challenging sport. Our local student athletes are not only members of the"Tri-County High School Rodeo Club" but also member of the"Oregon High School Rodeo Association"and the"National High School Rodeo Association". The OHSRA involves over 300 students and their families who live throughout the state. We are a nonprofit organization dedicated to the development of sportsmanship, horsemanship and character in the youth of our communities. We stress the importance of education by requiring high academic standards in order to compete and help teach life skills such as leadership, responsibility, dedication and commitment. We are an independent student athletic association without assistance from tax dollars. With the support from their families, this local club and our communities help these athletes gain the resources to participate in this great sport. The Club is dedicated to promoting and maintaining an enthusiastic interest in the sport of high school rodeo and promoting the highest type of moral conduct and sportsmanship among it's aspiring cowboy and cowgirl athletes. 2. Every year the students produce and promote their annual high school rodeo held in May. The expenses incurred by the club are covered only with the assistance from Deschutes County, volunteers, contributions and business & personal support. The grant would be used to help offset the expenses incurred for our 2014 rodeo. 3. This coming year the Tri-County High School Rodeo will be held in May (Mothers Day weekend). We will begin organizing other funding for our production of this rodeo in January and February. 4. The Tri-County High School Rodeo will improve the economic development in the Central Oregon area and Deschutes County by bringing to the area an expected 600+ people including our rodeo contestants, their families and supporters. These people would be utilizing the community and supporting our local merchants through lodging, food, fuel, shopping etc. in production of our rodeo. 5. Our local high school contestants who are competing are the direct recipients. The rodeo provides the students with an opportunity to display their athletic abilities and skills. Each contestant has the equal opportunity to display his or her own abilities. The local group of young cowboys and cowgirls benefit from the experience of being part of a team and learning the advantages of working together for the common goal, while learning leadership and organizational skills. If there are funds left after all expenses are paid, those funds are used solely for the members education and future or rodeo. The area merchants benefit from the influx of rodeo contestants and their families using and buying the available services and merchandise. The local public benefits by being offered the opportunity to watch and support our local and non-local talented athletes and by the opportunity to enjoy a part of American heritage and the great sport of rodeo. 6. Our sources of revenues are as follows: • Rodeo entry fee • Gate receipts • Program Sales • Sponsorship program We have enclosed a copy of our anticipated income and expenses for our 2014 rodeo. 171��I!.,�1►��1� i�'; iyl;ll Vi','µkfFPhly d,�,l I•�,Y Aiol i l Y Ir pY* I .. , Tri•County High School rodeo Club 2014 Anticipated income and expenses INCOME ENTRY FEES $14,500 SPONSORSHIP PROGRAM $ 1,500 BUCKLE &CHUTE SPONSORS $ 2,500 GATE RECEIPTS $ 1,200 DESCHUTES COUNTY GRANT $ 2,500 TOTAL ANTICIPATED INCOME $22,200 EXPENSES STOCK& RELATED EXPENSES $4,780 BULL FIGHTERS $ 600 PICKUP MEN $ 700 JUDGES $ 600 ENTRY ADMINISTRATIVE FEE $ 800 ANNOUNCER $ 300 INSURANCE $ 900 AMBULANCE FEE $ 570 PROGRAMS $ 900 OFFICE EXPENSES $ 300 AWARD PAYOUT $4,200 BUCKLES $2,500 SANCTION FEE $5,000 TOTAL ANTICIPATED EXPENSES $22,200 I ~ ' Deschutes County Board of Commissioners Discretionary Grant Program Application Summary Board Meeting Date: April 7,2014 Organization: La Pine Lodgepole Dodgers Snowmobile Club Organization Description: Provides family outdoor winter recreation opportunities and maintains trails and shelters for use by members and area visitors pursuing snowmobile, cross country skiing, snowshoeing, hiking,mountain biking, and horseback riding. Project Name: OSSA State Convention Project Description: Host convention with a vendors fair,banquet, and displays which will bring approximately 300 visitors who will explore the area and possibly plan a return visit while supporting the local economy with lodging,food, fuel, and other purchases. Project Period: February 19,2014 through January 17,2015 Amount of Request: $1,000 Previous Grants: None recorded. Approved: Declined: 97' i t= • W ,.. i . Z Desclutes Counly Board ofCommoissioners .,,,, . PO Box 6005,Bend,OR 97701-6005 1300 NW Wail Street,Suite 200,Bend,OR �, • Telephone: 541-388-6571 Fax 541-385-3202 x Webs$e: u"ww.duschctes.ore DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Data MA rob 1A,7n1 d Project Name: I OSSA State convention Project Sew Date:I Feb. 19, 01.4 I P>rojett End Date: I Jan. 17. 2015 Amount Requested:L 51.00.0-0o I Date Funds Needed:I sp1+t lc, wnl a Name Of Applicant Omani:Mi[ La Pine Lodgepole Dodgers Snowrmnhi l p. r1 nh _. Addriess:I p-(1- Rnx an51., T.. Pi ruiL, OP 9-7739 City&Tp Code:I I Tax 10 0:I 80-0360167 Contact Nanae(s):I Gary ianktr'1 Telephone#:1 541-593-5927 Fax#:I I Email Address: garylee @creetvi.ewcable.com On a separate sheet(s),please briefly answer the following questions: 1. Describe the applicant orlon,inchudiig is purpose,leadership structure,and activities. 2. Describe the proposed project or activity 3. Provide a timeline for completing the proposed project or activity. 4. Explain.how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit 6. Describe how Gant finds will be used and include the source and amounts ofmatcbmg fiords or in-kind contributions,ifany Itemize anticipated expenditures*. 7. lithe grant will support an ongoing activity,explain how*will be funded in tine future. Attach: Proof of the applicat organization anon profit status. *Applicant may be coraaoted duriogtbe review process end asked to provide a complete Ter itembudg't. The La Pine Lodgepole Dodgers has about 142 members. The leadership is formed with a president,vice president, secretary,treasurer and four board members. The club provides family outdoor winter recreation for its members and visitors in the area. The club has a trail clearing committee that keep the trails clear of fallen trees and debris. There are grooming volunteers that keep the trails groomed for snowmobiles, cross country skiers and snowshoers in the wintertime. Some of the trails are also used in the summer by hikers, mountain bikers and horseback riding. Activities include Tuesday rides; Saturday family rides and night rides with barbeques. Eight months of the year there are general membership dinner meetings and the board meets eleven months of the year. The club also maintains the warming shelters at the Six Mile and Ten Mile Snowparks and keeps them supplied with wood for public use. A$1,000 scholarship is granted each year to a La Pine High School graduating senior. $300.00 is donated for La Pine Christmas Baskets each year also and$500 is donated for Candlelighters which is an organization that helps children terminally ill with cancer. The project's completion will be Saturday evening, January 17, 2015. Planning was started for the convention On February 19 2014, and will continue until completion. Thirty one members have volunteered to help with all the requirements needed to host the convention. The convention will have an impact on the community with the lodging needed for the people attending along with eating at the various restaurants. There will be additional gas purchases and shopping. It will also give new visitors to the area a chance to explore this area and perhaps plan a return visit. We are anticipating as many as 300 plus attendees. There will be a vendors fair with food and displays and the banquet on Saturday night. The Parks and Recreation District will benefit plus the Harvest Depot catering and La Pine and Sunriver area businesses. The grant funds will be used for advertising across the state and into Washington and Idaho. Anticipated advertising expenditures will be approximately$1500.00. Thank you for the opportunity to apply for this grant. or Gary P ey,Convention Chairman Deschutes County Board of Commissioners Discretionary Grant Program Application Summary Board Meeting Date: April 7,2014 Organization: U.S. Sea Cadet Corp—John Spence Division Organization Description: Sponsored by the Bend American Legion to provide youth age 10- 17 with educational and leadership experiences. Project Name: Leadership Program Project Description: Provide cadets with enrollment scholarships, field trips,educational materials,and other requirements for participation. Project Period: January 1, 2014 and continuous Amount of Request: $2,500 Previous Grants: None recorded. Approved: Declined: Mar 12 14 08:17a Corbin 541-504-1913 p.1 41111111IN 0s W � Deschutes County Board of Commissioners ❑ PO Box 6005,Bend,OR 97701-6005 1300 NW Wall Street,Suite 200,Bend,OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: 1%r 1F\1'.day.i ute,oI'a DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date:I ar(:A 1/29iy I Project Name: L Project Beginning Date:((pd /(/t/ I Project End Date: Cjy1J "/,✓p1j l Amount Requested: 1 Date Funds Needed: 4,4 en /Aida" h7 Name of Applicant Organi zati on:1/6..S2QCou4 rare--,A7.4n;Sf4a, ,p i i Address:{d5,4—‘937 9,2 111°L.47- City&Zip Code: 12."i! Jl Q 77a J' Tax ID#: 12,3-70 gces Contact Name(s): JJhM Cats t a Telephone#: [. // ,5 y 19/3 Fax#:l Email Address: L J A 694/ e✓i� t ape 44, On a separate sheet(s),please briefly answer the following questions: 1. Describe the applicant organization,including its purpose,leadership structure,and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4_ Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity,explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. •Applicant may be contacted during the review process and asked to provide a complete line item budget. Grant Describition: 1. The organization is the U.S. SeaCadet Corp,John Spence Division. The program is for youth 10 to 17 and is educational and promotes leadership. The structure follows U.S. Navy protocalls with a Commanding Officer(LTJG Pilar Davami)XO (Master Chief J.W. Terry) and administrative officer who all volinteer their time. 2. The funds will be used for enrollment scholarships,field trips and expenses all used for Cadets. 3. As far as timeline for grant, it would be a continous as long as Cadets are enrolled. 4. The Cadets have educational classes and is structered with U.S. Navy protocalls. Drills and proceedures will promote leadership and responsibilities for our youth for community service. 5. The communities involed is for Central Oregon. At present we have Cadets from Bend and Redmond, however the program is open to all of Central Oregon. 6. The funds will be used for scholarships for those who would like to join and have financial hardships, pay for expences for field trips and pay for educational materials. 7. Fund granted will be used to ensure that youth have as many educational experiences and funds are also being solicited from the Central Oregon community. As Cadets move on,the replacement of younger youth will continue and fill the rolls of those who graduate and move on. Judith Ure From: Johnny <jicorbin @bendcable.com> Sent: Tuesday, March 11,2014 2:14 PM To: Judith Ure Subject: Grant Application Attachments: Grant Describition.docx Judith: One of the issues that was addressed is proof of applicant organization's non-profit. All I have is the tax ID # 23-7085880. Our sponsor is the Bend American Legion. If you need more information let me know and I will make an attempted to get any and all information needed. The application is in another e-mail. Thanks, Johnny Corbin, Operations Officer USNSCC John Spence Division Deschutes County Board of Commissioners Discretionary Grant Program Application Summary Board Meeting Date: April 7,2014 Organization: Opportunity Foundation of Central Oregon Organization Description: Provides training and jobs for individuals with significant disabilities through various business enterprises that include janitorial services, document destruction,recycling,thrift stores, custom wood boxes and other wood mill products,and assembly and packaging services. Project Name: Client Transportation Fund Project Description: Purchase local bus or cab transportation services for clients,many with very limited income who are not currently served through existing resources,to and from shopping,recreation and social activities, special community events and other venues. Project Period: ASAP Amount of Request: $1,000 Previous Grants: None recorded. Approved: Declined: p) 2 Deschutes County Board of Commissioners 0� t i PO Box 6005,Bend,OR 97701-6005 1300 NW Wall Street,Suite 200,Bend,OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.dcschutcs.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: - March 12, 2014 Project Name: Client Transportation Fund Project Beginning Date: Immediately Project End Date: Until Funds Depleted Amount Requested: $ 1,000 Date Funds Needed: ASAP Name of Applicant Organization: Opportunity Foundation of Central Oregon Address: P.O. Box 430 835 E. Hwy 126 City&Zip Code: Redmond, OR 97756 Tax ID#: 93.0576732 Contact Name(s):[ Suzanne Michaels Telephone#: 541-548-2611 Fax#: 541-548-9573 Email Address: smichaels @opportunityfound.org On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity,explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. *Applicant may be contacted during the review process and asked to provide a complete line item budget. ABOUT US The Opportunity Foundation started out as a school for children with disabilities in 1965 and added services for adults with disabilities shortly thereafter in 1967. For almost 50 years,we have provided training and jobs for thousands of people in Central Oregon. Our business enterprises have included janitorial services,document destruction, recycling,thrift stores, custom wood boxes and other wood mill products, as well as assembly and packaging services. We provide paid employment for over 200 individuals with significant disabilities,most of whom would otherwise struggle to find and keep a job. As one of the largest private employers (400+employees/clients) in the region,the economic and social impact we have on the area cannot be overstated. Our organization has experienced tremendous growth over the years due to the stewardship of our leadership team. We have had 4 Executive Directors during that time,with the average tenure of our Board of Directors being 17.5 years. Despite changes in state and federal funding, as well as the challenging business environment in Central Oregon,we have remained the benchmark organization working with people with disabilities by being flexible and with careful long term planning. Our thrift stores have been a place to shop for people who have limited resources,those who might not have access to transportation, as well as a destination for"treasure seekers" looking for that special something. The interaction between our client employees and the public has played a major role in increasing awareness of people with differences and has helped make Central Oregon a place where diversity is embraced. The Opportunity Foundation has been a key community member by way of supporting other businesses and nonprofits. Our 8 residential homes provide shelter, food, and personal care for 35 adults, 365 days a year. We also work with approximately 35 individuals who live in their own homes or apartments who need help with some of their daily activities. We shop locally for food, clothing,medical, and other needs for those same individuals. Over these many years,we have encouraged our employees to become members of social clubs as well as volunteering for community events. We have also donated items such as firewood, furniture, clothing, and gift baskets to other organizations to be used in fundraising or in helping people who need a hand up in Deschutes County. PROPOSED USE OF FUNDS Most of the people we help support are on very limited incomes. We provide transportation for these individuals for many activities; however,due to staffing considerations and lack of vehicles,we are not able to provide transportation all the time. Transportation to and from various activities shopping and recreational activities becomes problematic for these individuals as they often do not have the funds to take a bus or call a cab. Also, as Cascade East Transit has cut routes over the past few years, we have had to provide transportation to many of the individuals who no longer are served by CET. Our annual budget for transportation costs continues to grow each year with a total of$164,968 being spent our last fiscal year. We are asking for a$1,000 grant to be used on an "as needed"basis to pay for local transportation costs for the individuals we serve. This grant would pay for bus transportation or cab rides to and from various activities that we are not able to provide through our own resources. Our management team would determine which requests would be approved for the distribution of these funds. We envision these funds being used by clients to attend community events, movies,a dinner out, or other community inclusion types of activities. It has been our long held philosophy that the communities in which we live and work are strengthened by embracing diversity and exposure to people with differences. All of us become better human beings when we begin to understand that differences are not something that need make us fearful. By giving the individuals we support more opportunities to socialize and recreate in their communities, they also grow and gain confidence in their own abilities, enabling them to become contributing members of their own communities. Thank you for your consideration. Suzanne Michaels Development Director Opportunity Foundation of Central Oregon Internal Revenue Service Department of the Treasury • District 300 N. Los Angeles Street,MS 7043 Director Los Angeles,CA 90012 Person to Contact: . OPPORTUNITY FOUNDATION OF CENTRAL L BARRAGAN OREGON Telephone Number: P.O. BOX 430 (213) 894-2336 REDMOND, OR 97756 Refer Reply to: EO ED(0529)97 Date: JULY 11, 1997 EIN: 93-0576732 • Dear Taxpayer: This letter is in response to your request for a copy of the determination letter for the above named organization. Our records indicate this organization was recognized to be exempt from Federal Income Tax in DECEMBER 1974 as described in Internal Revenue Code Section 501(c) (3) . It is further classified as an organization that is not a private foundation as defined in Section 509 (a) of the Code, because it is an organization described in Section 170 (b) (1) (A) (vi) . The exempt status for the determination letter issued in DECEMBER 1974 continues to be in effect. If you need further assistance, please contact our office at the above address or telephone number. Sincerely, -i'17'e)0L-A-11L--) • Disclosure Assistant 0 AUG 18.1yy1 ions' Deschutes County Board of Commissioners Discretionary Grant Program Application Summary Board Meeting Date: April 7,2014 Organization: 2nd Street Theater Organization Description: Established in 2001 as a 93-seat play house to create an intimate, professional quality performing arts venue in Central Oregon. Currently operates as a volunteer- run venue for local playwrights,producers,actors,teachers, comedians, and others to pursue creative endeavors. Project Name: Playwright Platform and New Play Series Project Description: Develop and present play submitted by winner of 2013 Playwrights Platform, a competition for local amateurs to submit theatrical works for professional evaluation and potential production and promotion. Project Period: May 1,2014 Amount of Request: $2,000 Previous Grants: None recorded. Approved: Declined: 1- Deschutes Cowry Board ofConmissioners PO Box 6005,Bend,OR 97701.6005 Ll� � 1300 NW Wall Street,Suite 200,Bend,OR Tekphore:541-388-6571 Fax: 541-385-3202 Websile: www.deschtdes.otg DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date Iii AI : Project Name: ,Vdll,►i►AM.� tt l►J��.� Project Be inning Dale: Project End Date: ��Alr Amount Requested: i v2C eC Date Funds Needed: Name of Applicant Ossan adore 6U501145 2r�,,, ,,// Addreu:�o690 / LQ at-LfC'�/�� ,jI City&Zip Code: y� (J og .477 7(/ I Tax ID tY:I Ce g7r06fi1i ContactName(s): ..S".44,467, F` !i /�'/ J Telephone OR 15(// j/J —74 24 ! Fax#:I 5—y/—5l - (5 I Email Address:1:9 1 Cl- ri k∎ee4-J i`'Cam: t Coe nee On a separate sheet(s),please briefly answer the following questions: if 1. Describe the applicant organization,including its purpose,leadership structure,and activities. 2. Describe the proposed project or activity. 3. Provide a*incline fir comp letirg the proposed project or activity. 4. plain low the proposed project or activity will positively impact the community' om unity• 5. Identify the specific communities or groups that will benefit. 6. Describe how grant fumds will be used and include the source and amounts ofnmishing funds or irkiid contributions,ifany. Itemize anticipated expenditures*. 7. ifthe want will support an ongring activity,explain how it will be funded in the future. Attach: l/'Proof of the applicant organization's non-profit status. •Applicant rosy be contacted during the review process and asked to provide a complete lie icm budget Title:Stage Right Productions Playwrights Platform/New Play Series Describe the Organization,purpose,history,leadership structure,mission 2nd Street Theater,a small 93-seat play house,was established in 2001 to create an intimate, professional quality performing arts venue for Central Oregon's growing community theater audiences and actors. In 2010,2nd Street Theater stopped producing its own plays and became a volunteer-run venue where local playwrights,producers,actors,teachers,comedians and others have had the opportunity and support to pursue their own creative endeavors. Over the course of the past three years,2nd Street Theater has become the community's theater,creating an affordable,supportive environment for organizations such as Bend Experimental Art Theatre (B.E.A.T.)and premiering seven new locally-written full-length plays. Stage Right Productions,a nonprofit organization,was established in December 2011 to continue to be able to provide support for the creative culture of Central Oregon. The leadership of Stage Right Productions includes a Managing Director who has worked closely with 2nd Street Theater since its beginning in many capacities,has a background in the arts and marketing, running a small business and currently works in development for one of the largest nonprofits in Central Oregon.The Artistic Director,Maralyn Thoma,has 50 plus years of professional and semi-professional theater experience,having performed on and off Broadway for many years.At the present time,neither Director positions are paid positions. Members of the Board of Directors have combined experience in Small Business,Human Resources,Non Profit Marketing, Event Management, IT,Theater,and Wealth Management. The Project:Playwright Platform and New Play Series Each year Stage Right Productions has seen an increase in the number of new works being submitted for production at 2"6 Street Theater. In 2013,Stage Right Productions established The Playwrights Platform, a competition for amateur new works to be submitted and eventually produced. There was an overwhelming response,with a total of 12 quality works submitted. A panel consisting of five judges with professional writing and/or theater production experience was chosen to read the submissions. "Blemished,A Musical"was the winner of the 2013 competition,and the playwright, Katelyn Alexander is a Bend Native and recent graduate of Mountain View High School. Timeline: A World Premiere of the Playwright Platform Winner,"Blemished,A Musical"will be presented May 2- 10,2014 and will feature local talent. In addition to the Playwright's Platform,Stage Right Productions is • currently reviewing proposals for its upcoming season,from several local playwrights. Stage Right Productions is reviewing proposals for two to three more locally-written plays in the 2014/2015 Season. The 2014 Playwright Platform Competition will be transformed Into a 10 Minute Play Competition and presented in the 2014/2015 Season. Impact&Community: The goal of the Playwright Platform and New Play Series is to: • To help Central Oregon playwrights improve their skill and craft. • To provide a place where playwrights can network with each other and with other local theater artists. • To provide a space where new work can be tried,tested,and refined. • To provide an opportunity for local playwrights to see their work produced on the stage. • To introduce audiences and actors to new local works. • To provide playwrights with collateral material for future promotion to other venues or publishers. • To engage the community in the play selection process. • Inspire people of all levels of experience and ages to create works. The Playwrights Platform and New Play Series gives new playwrights the chance to have their works read and produced by professionals,get constructive feedback and put marketing materials together to promote their works. Stage Right Productions and 2'8 Street Theater operate exclusively in Deschutes County. We have audience members,volunteers and artists from all parts of Deschutes County including Sisters, Prineville, Bend and Redmond. Often times,family members and tourists from outside Deschutes County and outside Oregon come to see shows, bringing tourist dollars to the area. The Playwrights Platform and the New Play Series will be no exception to that.Purchases for set materials,costumes,printing, advertising costs and other production expenses are made locally and often exceed several thousand dollars. Many of our regular volunteers are low income COCC Students. The Playwrights Platform and New Play Series will contribute to existing cultural experiences and encourage greater awareness of local culture. Our"Resident Playwright",Cricket Daniel,was a recipient of the Bend Arts and Beautification Culture Award in 2011 and recently produced her 4th play at 2nd Street Theater to sellout crowds. The Playwright Platform and New Play Series will provide learning opportunities for not only the playwrights,but for everyone involved in the production process as well as the audience members. As with any new work,there is a risk factor involved in attracting audience members,actors and volunteers that aren't familiar with the material. A$2,000 matching grant from Deschutes County Commissioners will be used specifically to help underwrite a portion of the costs of raising community awareness through media such as print,radio and web promotion. Stage Right Productions will receive a matching in-kind donation from Horizon Broadcasting,and The Source Weekly of approximately$1000. The other$1000 to-be-matched will come from advertising and ticket sales. Other sources of funding for our New Play programs include season ticket passes,regular ticket sales, advertisements in the program,sponsorships,and donations from Individuals. See budget below: Production Expenses Printing/Graphic Design ($494) Set Construction ($500) Staff/Venue/Facility cost(incl.rehearsal time) ($2000) Costumes/Props ($200) Director/Musical Director/Crew/Musicians ($1500) Radio Ads ($1000) Print Advertising(Source Weekly) ($447) Ticketing Fees ($339) Videotape Production ($200) Playwright Stipend ($500) TOTAL EXPENSE $7180 Production Revenue Ticket Sales(6 shows,40 avg tickets per show $4080 @$17 avg ticket price) In-Kind radio/print advertising $1000 Deschutes Co.Grant $2000 Program Ads/Sponsorships $100 Total Revenue $2180 Future Funding and Performance Measurement In the future,Stage Right Productions plans on submitting an application for funding through the Creative Heights Initiative through the Oregon Community Foundation. In its first year,the Playwrights Platform had a total of 12 submissions and gauging from the response,that number will continue to grow over the next few years. We have already received proposals for 4 new plays for the coming season from local playwrights. Main stage shows produced at 2nd Street Theater have had average audiences of 535 people(based on 10 performances per production). Unfamiliar and new plays tend to have an average attendance of 40- 45%of capacity. Having additional funding will help us increase our audience attendance from 40%to our overall average of 69%,which in turn will generate more funding for future programs. As Stage Right Productions continues to build an audience following for its New Play Series,we anticipate an increase in quality play submissions,sponsorships and audience attendance. Stage Right Productions anticipates creating more opportunities for play festivals and competitions,as well as more media recognition for the creative community in Deschutes County and we are excited about continuing to promote new works with the help of the Deschutes County Commissioners. INTERN A4 REVENUE SERVICE 17EPARTN8irr OF vie TREASURY F. O. e0X 25Os CINCINNATI, DR 45201 �j(� Employer SdeetlFication Number 1 ; D - MAY 'i 2013 44 4754699 OLN: 17053obe353002 STAGS RIGH^. PRoDJCrloN: Contact Person: 23014 CRAPA$REL CT mP7JLNX M SL1lYTttC3iN ID# !x 3+1t 2 O, OIL 97701 contact Telephone umber: (877) 029-5500 AcCatutting period Ending: December 31 Public Charity Status: 170 t,o1 (11 11 4 v1) Form 99[t Required: Yea Effective Date of Exlerr4ltion: December 15, 2011 Contribution Deductibility Yea addendum Appliee: No Dear Applicant: We are pleased to inform you that upon review of your application tDr tax exempt Status xe have :deteigdned that you,are exempt Trom PCder711 income tax under section 301(c1 (3) of-then Internal 3tev6rue Cade. contributions tb you are deductible under section 170 of the Cedee, You are also qualified to receive tax deductible bequests, devise,, transfers or gifts under section 2Or5, 2106 Or 22522 of the Code. Reecauae this latter could help resolve any gticatfoae regarding your exempt status you should keep it,.in your permanent records. Organizations exempt under mention 501.(0{3) of the Code are Further t.tassifie:r as either public charities it private foundations. We determine* th you r,rr a public charity i :Under the Code sectien(s) listed in the teadlry of this letters. PIesee see encloeedi. Publication, 41221-PC, Compliance Cu de for 5i11 iCl 0) '✓irtzij,r_ Charities: for spoke helpful information about your xe_wpor.3ibilf t,ice as an exempt nrgani retion -2- ,9TAOE R.TORT PRODUCTIONS We have sent a Copy of this letter to your representattiv'e as indicted .n yt,:ur poster at attorney. 9incarelY. ro o C: Ins Air Fxo:. C.Vrjtaoizat:iona Rulings and Ag+eeianent:e Enclosure. Publication 4221-PC Deschutes County Board of Commissioners Discretionary Grant Program Application Summary Board Meeting Date: April 7,2014 Organization: Alfalfa Fire District Organization Description: Formed in December 2013 following voter approval for the purpose of organizing rural fire protection, entering into mutual aid agreements,training members, educating the public,providing emergency medical assistance,applying for grants,and purchasing and maintaining necessary equipment, land,and structures. Project Name: Alfalfa Fire District Capacity Building Project Description: Purchase initial basic computer and office equipment needed to ensure best practices and to effectively advance,manage,and sustain the Alfalfa Fire District until tax revenue becomes available in November 2014. Project Period: Through November 1, 2014 Amount of Request: $2,175 Previous Grants: None recorded. Approved: Declined: '� Deschutes County Board of Commissioners Ll � PO Box 6005,Bend,OR 97701-6005 1300 NW Wall Street,Suite 200,Bend,OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: 2-25-14 Project Name: [ Alfalfa,OR Fire District Capacity Building Project Beginning Date: November 2013 Project End Date: No end date Amount Requested: $2175.00 1 Date Funds Needed: March 2014 Name of Applicant Organization: Alfalfa Fire District Address: P.O. Box 7942 City&Zip Code: Bend,OR 97708-7942 Tax ID#: 80-0907613 Contact Name(s):l Dona Barber Telephone#: 541.419.3072 Fax#: none Email Address: dona.barber(agmail.com On a separate sheet(s),please briefly answer the following questions: 1. Describe the applicant organization,including its purpose,leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity,explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. Applicant may be contacted during the review process and asked to provide a complete line item budget. Deschutes County Board of Commissioners Discretionary Grant Program Application February 20,2014 Alfalfa, Oregon Fire District Grant Program Application In response to grant program questions: 1. The community of Alfalfa and the surrounding area has never had a fire department to protect our homes and farm buildings. In the past thirty years,there have been 3 unsuccessful attempts to get a measure on the ballot to establish a rural volunteer fire department. After two years of active volunteer community advocacy, on August 6th, 2013 the Board of the Deschutes County Commissioners unanimously approved to proceed with the formation of the Alfalfa Fire District (AFD). In November of 2013, Ballot Measure#9-95 was passed and on December 11, 2013, the Alfalfa Fire District was created and sworn in.The AFD encompasses parts of eastern Deschutes County and western Crook County.Tax revenue becomes available November 1, 2014. The Mission Statement of the Alfalfa Fire District is as follows: The purpose of the Alfalfa Fire District is to organize for rural fire protection for property within the district, enter into mutual aid agreements, apply for grants,train members, educate the public, purchase and maintain necessary equipment, land, and structures as required for operating a fire district and department and provide emergency medical assistance. (See attachment A). There is a Board of Directors in place. (See attachment B). Following the creation of the AFD, board meetings are held monthly on the third Wednesday at 6:30pm in the Alfalfa Community Hall. Minutes are kept and Robert's Rules of Order are followed. Our website is www.alfalfafiredistrict.org. A 2014 Strategic Plan is in place. (See attachment C). 2. In order to begin capacity building, basic computer and office equipment is needed to ensure best practices and to effectively advance and manage the AFD. 3. Effective immediately following the grant award,computer equipment and office supplies will be purchased which will sustain our organization over time. 4. Equipment and supplies will allow AFD volunteers to become more efficient at budget practices,to research and apply for grants, and to communicate more effectively through our website and other communication methods with AFD families.As we work toward pursuing and training volunteer fire fighters within our community and providing fire protection information to community members,the AFD will have a positive impact on lives and community. 5. There are approximately 460 homes and 900+ people within the Alfalfa Fire District (AFD) parameters. (See attachment D). 6. At this time,no matching funds are available.Grant funds will be used to purchase: Laptop computer and keyboard $500. Back-up hard drive 125. All in one printer 250. Quick Books w/Payroll Software 300. Projector 600. Office supplies 400. TOTAL REQUEST $2175. 7. The Alfalfa Fire District(AFD)begins receiving tax revenue in November 2014. See the Tax Comparison Chart. (See attachment E). In addition,we will continue to research and apply for grants. 8. IRS Tax Status. (See Attachment F). r Proposed Alfalfa Rural Fire Protection District 1 • , i 1 14 ALPINE LN K AUST RD E HORELLRD 19 :?Kk 21 0 f........ 2 DEER LN 2q w , 41 C/7 ELKLN ff @ ELKLN ALFALFA MKT Rp WILLAKD RD 11+Rp RD , ti O WALKER RD RESERVOIR 1 34 :12 a 1 `1 iS 4 3 C.l c O a y U 0 10 N C] ' 14 I y kl aumoomemawaropliwareammomak. '' in r ,Mien Key o 1 z ] 4 Prapoand Fire Diahid ea:remit 1:70,000 Daacnulea Roads crook Roma Printed:March 11,2013 """"'" Canala . John A..,l son CIS Analyst:. TM Inbrmakem an omit Sups d`aiwd Irmo*OW d/ahmua m Iil.a Y,•t )�� Ord Deschutes CountyTaxbis C 1d*CrrkdkfaG16.4rmwaerm.nlnhaaaerorN ./r r Laa lr°,„vrwinwrvl`J .r,ria. `; MI a vi lit la' llntMolei GeYremime MI MI MI Crook County Tonight mop, 1:3 Coun Rounds pMlcWar s,rrpoM emarr'aamf' padad+kwt.aran bon h N wlaad +ab rraeauanrmq Road Department Public Land artarorr e*II h•a Koldemi lommi. , P;Pa0318_,Pos tttOPee niericwanina ALFALFA FIRE DISTRICT TAX STATUS According to IRS Publication 526,contributions to federal,state and local government, including a rural fire department,are deductible if given for public purpose. Also,the Deschutes County Rural Fire Protection District#1,of which the Alfalfa Fire District is part of, is a public corporation within the State of Oregon and is therefore exempt from taxation. AFD's TIN (Tax Identification Number) is 80-0907613 AFD's DUNS number is 078791294 c Property of the state,counties and other municipal corporations;payments in ieu o'taxes on cttpowned electric utility property.(1)Except as provided by law,all property of the state and all public or corporate property used or intended for corporate purposes of tine several counties,cities.towns.school districts,irrigation districts, drainage districts,parts,water districts,housing authorities and all other public or municipal corporations in this state.is exempt from taxation °Governmental subdivision"includes an authority,county.district and municipality. The Deschutes County Rural Fire Protection District#1 is a public corporation within the State of Oregon and Is therefore exempt from taxation. �11.,dQ/, a /-/'•06 Carroll Penhotow,Chair Date Jim tit Ilion. ir,Ye Date Ron liver,Fire Chief Data