2014-368-Minutes for Meeting June 25,2014 Recorded 7/15/2014 DESCHUTES
OFFICIAL
COUNTY CLERK
CJ 2014.368
COMMISSIONERS' JOURNAL 07/15/2014 08;07;44 AM
1111111111111111111111111111
2014—
-r Es c
lI i/'" { Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, JUNE 25, 2014
Commissioners'Hearing Room-Administration Building- 1300 NW Wall St., Bend
Present were Commissioners Tammy Baney, Anthony DeBone and Alan Unger.
Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy
County Administrator; Dave Doyle, County Counsel; Ed Keith, County Forester;
Joe Stutler, Senior Forestry Advisor; Peter Russell, Community Development;
Anna Johnson, Communications; James Lewis, Property & Facilities; Sheriff
Larry Blanton, Darryl Nakahira and Capt. Erik Utter, Sheriff's Office; and eight
other citizens.
Chair Baney opened the meeting at 10:00 a.m.
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
Citizen Jerry Aplin said he has been here before, and had papers to give to the
Board for review. It has been provided to the Planning Commission in May,
regarding the Simpson property on Lower Bridge Road.
Minutes of Board of Commissioners' Business Meeting Wednesday, June 25, 2014
Page 1 of 7
He learned that a permit was applied for a septic system. The Planning
Department allowed the Simpson to hook into a septic system that never had
permits. Todd Cleveland claims he saw the top of a concrete tank and there are
no liquids on the surface. Bob Baggett of the DEQ is not sure that there was an
approved system at any time. State rules are to be followed.
He provided a letter asking the Board to look into this. The Simpsons did not
pay taxes for fifteen years, either.
Chair Baney said that the Board would not have this level of detail at this time,
but she knows they are working to get the Simpsons into compliance.
Mr. Aplin said he has a copy of the voluntary compliance forms and they finally
got a driveway permit.
Dave Doyle said that he would like a few days to review the file and will meet
with Mr. Aplin then. Mr. Aplin stated he holds a license and knows things are
not as they should be.
Steve Stenkamp of the Alfalfa Fire District explained that since January they
have completed a strategic plan, unanimous approval of their budget, indicated
a site for their station, started basic design of a building, and started the process
for acquiring equipment and rolling stock. They have received help from Crook
and Deschutes County, and Bend Fire District and local Fire Chiefs and
Officers. The short-term loan from the County will be paid back in November.
The goal is to be in services by summer 2015. It has been a challenging
volunteer project for all involved.
Ed Keith said that there was an awards event scheduled due to the Two Bulls
Fire. They recognized Anna Johnson, County Communications, for keeping the
community informed at all times, but especially during this hectic disaster.
3. Before the Board was a Public Hearing, and Consideration of Board
Signature of Resolution No. 2014-072, Declaring a State of Emergency
regarding Wildland Fire Danger and Public Use Restrictions on
Unprotected Lands.
Minutes of Board of Commissioners' Business Meeting Wednesday, June 25, 2014
Page 2 of 7
Chair Baney opened the public hearing.
Joe Stutler gave an overview of the effects of the Two Bulls Fire, not including
long-term economic damages. He has never seen the western eleven states
more prone to fire as they are now.
The Oregon Department of Forestry has already imposed restrictions, and the
BLM and Forest Service are involved. What is important is anyone in the
public can look at the interactive map on the website, to see what lands are
affected.
He feels this needs to be done in a timely basis by Resolution, but eventually
there may be an Ordinance that would mirror the rules followed by other
agencies. This is historical in many ways. It makes good sense to do this to
protect the public and property. He expects there will be voluntary compliance
because many people here already know the hazards.
Ed Keith clarified this is for unprotected lands, which are those that would not
be subject to fire department response. Fires are primarily human-caused. It
does align with the restrictions of other agencies.
Capt. Erik Utter added that these restrictions are already in line for public lands.
The Sheriff's Office is aware of the dangers and risk, and supports this
Resolution. Chair Baney noted that some people may not recognize that there
are unprotected lands, and expect someone will show up to take care of it.
Alison Green of Project Wildfire said that they are ahead of the curve here in
many ways, but there is great risk for unprotected lands.
Commissioner DeBone asked about fanning practices in these areas. Mr.
Stutler referred to the points regarding use of equipment if it is associated with
making a livelihood. There are very few certain things in life. He or Mr. Keith
would be happy to answer questions or look at the situation.
Commissioner DeBone stated this is an educational opportunity. One spark can
start a fire that goes for a long ways. Mr. Stutler said that a lot of County lands
have been treated, but are adjacent to residential areas. Mr. Stutler explained
that this should work well, and they will be looking for feedback and may
consider an Ordinance for next year.
Minutes of Board of Commissioners' Business Meeting Wednesday, June 25, 2014
Page 3 of 7
Tom Anderson asked if the Rural Fire Protection Districts are considering
something similar. A representative of the Rural Fire Protection District #1
stated they have worked with other agencies for a while, and have restrictions in
place. As a group, the fire protection districts and Chiefs work together and
support this Resolution.
Mr. Stutler stated that October 15 is the end date for the Resolution, but it can
be changed if appropriate. They should have an Ordinance in place, if that is
how it should go, by May 2015.
Chair Baney asked about the enforcement aspect. Capt. Utter replied that most
citizens do a good job of cooperating. If there is a problem, a person could be
removed from County property if not in compliance. This is what they
generally do anyway, with voluntary compliance being first.
Chair Baney said that Stan Shertzin of Sundance Ranch called her to say that he
supports this. Mr. Keith stated that the ODF put similar restrictions in place as
of last week.
Being no other comments offered, Chair Baney closed the public hearing.
DEBONE: Move signature of Resolution No. 2014-072.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
4. Before the Board was Consideration of Second Reading by Title Only, and
Adoption of Ordinance No. 2014-017, Amending Title 17, Changes to the
County's Traffic Study Requirements.
Peter Russell said there were no changes since the first reading.
UNGER: Move second reading of Ordinance No. 2014-017.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Wednesday, June 25, 2014
Page 4 of 7
Chair Baney conducted the second reading by title only.
UNGER: Move adoption of Ordinance No. 2014-017.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
5. Before the Board was Consideration of Second Reading by Title Only, and
Adoption of Ordinance No. 2014-001, Amending Title 18, Changes to the
County's Traffic Study Requirements.
UNGER: Move second reading of Ordinance No. 2014-001.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
Chair Baney conducted the second reading by title only.
DEBONE: Move adoption of Ordinance No. 2014-001.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
Before the Board was Consideration of Approval of the Consent Agenda.
Chair Baney asked that the minutes be removed as she has not had a chance to
review them. Commissioner Unger wanted to speak about item #6.
UNGER: Move consent agenda, items 7 through 11.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Wednesday, June 25, 2014
Page 5 of 7
Commissioner Unger gave an overview of item #6. Workforce development
and training has not changed much in Oregon for decades. The Governor
would like to see this controlled more locally. Each County is creating a
Resolution, and there will be a ten-county board to focus more efforts on
getting local individuals trained and employed.
DEBONE: Move approval of item #6.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
Consent Agenda Items
6. Board Signature of Resolution No. 2014-102, Authorizing Signature of County
Administrator and. Commissioner Alan Unger of the Local Workforce
Investment Area Designation Request Form
7. Board Signature of Resolution No. 2014-101, Appointing Wayne Lowry as
Deschutes County Treasurer
8. Board Signature of Document No. 2014-337, the Annual Services Agreement
for Assessment and Taxation Software, with Helion Software, Inc.
9. Board. Signature of Document No. 2014-352, a Space Lease to Family Resource
Center of Central Oregon
10. Board Signature of Document No. 2014-347, Amending a Lease Agreement for
Space to the State of Oregon, Building Codes Division
11. Board Signature of Document No. 2014-360, Amending a Lease Agreement
with the Bethlehem Inn
12. Approval of Minutes:
• Business Meeting of May 19 and June 4, 2014
▪ Work Sessions of May 19, June 2 and 4, 2014
• Budget Meetings of May 27, 28, 29 and 30, 2014
13. ADDITIONS TO THE AGENDA
None were offered.
Minutes of Board of Commissioners' Business Meeting Wednesday, June 25, 2014
Page 6 of 7
Being no other items brought before the Board, the meeting adjourned at
10:55 a.m.
DATED this / Day of 2014 for the
Deschutes County Board of Commissio rs.
Tammy Baney, Chair
and004 —
Anthony DeBone, Vice Chair
ATTEST: 04".t.
Alan Unger, Commissioner
Recording Secretary
Minutes of Board of Commissioners' Business Meeting Wednesday, June 25, 2014
Page 7 of 7
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0 Or
Date: June 18,2014
To: Board of County Commissioners
From: Erik Kropp,Deputy County Administrator
Re: Local Workforce Investment Area Boundaries
Commissioner Alan Unger serves on the Oregon Workforce Investment Board(OWIB).OWIB is
the overall advisory board to the Governor on workforce matters and is made up of leaders
representing private sector businesses, labor,state,local governments,and government agencies.
To carry out the work of OWIB,the State of Oregon is divided up into Local Workforce
Investment Areas(LWIA),
Commissioner Unger also represents Deschutes County on the Oregon Consortium,the Local
Workfoce Investment Area that includes Deschutes County.The Oregon Consortium includes
twenty-four counties located throughout Central and Eastern Oregon,as well as parts of
Southwest Oregon.Governor Kitzhaber,through Executive Order 13-08,initiated a process to
evaluate the LWIA boundaries.In order to reduce fragmentation and align federal and state
programs to better serve Oregon's job seekers and businesses,OWIB is considering changing the
boundaries for the Local Workfoce Investment Areas.
At the Board of County Commissioner's June 23rd Work Session,Commissioner Unger would
like to discuss a proposal for Deschutes County to join a new Local Workforce Investment Board
with the following counties:Klamath,Lake,Crook,Jefferson,Wheeler,Wasco,Sherman,Hood
River,and Gilliam.
At the request of Commissioner Unger,staff has drafted a resolution for Deschutes County to
participate in this new Local Workforce Investment Board and file a Local Workforce Investment
Areas designation request with the Governor's Office.This resolution will come before the Board
of Commissioners for consideration at its June 25th Business Meeting.
c: Tom Anderson,County Administrator
Bonnie Baker,Executive Secretary
Sharon Ross,BOCC Administrative Assistant
Local Workforce Investment Area Designation Request Form
WORKSOURCE
OREGON
Instructions: Use this form to request a new Local Workforce Investment Area(LWIA) in Oregon.
Please use one form for per new LWIA request, and complete all fields. Please provide the
signature of at least one chief local elected official from each of the counties to be included in the
new area, or attach a resolution passed by the county in support of this action. If no resolution has
yet been passed by a county, please indicate the date by which such a resolution is anticipated.
A completed physical copy or a scanned copy that includes the signatures of chief local elected
official from each county must be submitted to:
Education & Workforce Policy
c/o GOVERNOR'S OFFICE
900 Court Street NE, Suite 160
Salem, OR 97301
Attn: Workforce Policy Advisor
Requested new Local Workforce Investment Area Boundaries:
Deschutes, Klamath, Lake, Crook, Jefferson, Wheeler, Wasco, Sherman, Hood River, and Gilliam
Counties
Please explain how the requested change meets each of the following federal criteria:
1. How will the proposed geographic area be served by local educational agencies
and intermediate educational agencies?
are served by local school districts that provide education services as
required by state and federal requirements. The County districts are served by
County districts.
2. How will the proposed geographic area served by postsecondary educational
institutions and area vocational education schools.
is served by with a full complement of college transfer,
certificate programs, and distance learning. Counties are served by
, with campuses in offers college
transfer and certificate programs and also partners with four year institutions for distance learning.
3. How is the new area consistent with labor market areas to the extent that is possible?
All counties share similar challenges with job creation and retention, and
workforce development. All have a predominately aging demographic with a deficit of individuals
ready to move into the workforce within the next 10 years.
Local Workforce Investment Area Designation Request Form
WORKSO1JRCE
OREGON
4. How far will individuals need to travel to receive workforce services provided in
proposed local area (How far must individuals travel to local WorkSource Sites).
County currently provides workforce services throughout the county and has
offices in currently provides workforce services in
5. How does the proposed area increase alignment with economic development
districts and regional solutions areas?
proposed area exactly coincides with Economic Development District and
the Solutions Area.
6. Are the proposed boundaries of the local area contiguous?
counties are contiguous, counties are contiguous.
7. Please provide a brief description as to why you believe the requested change will be
more effective or efficient, or produce better performance results for customers than
the existing LWIA structure.
share many common challenges with geography, demographics, politics,
and workforce. We are already aligned in many ways. The existing LWIA structure includes
many counties that share very little commonality with our issues.
At least one chief local elected official from each county within the proposed area must sign this
form or submit a resolution in order to be considered.
Signature of Chief Local Elected Official(s): Title: County Date:
County Administrator Deschutes
Tom Anderson County
County Commissioner Deschutes
Alan Unger County
Resolution Attached
, ` -� Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, JUNE 25, 2014
Commissioners'Hearing Room -Administration Building- 1300 NW Wall St., Bend
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Please complete a sign-up
card(provided), and give the card to the Recording Secretary. Use the microphone and
clearly state your name when the Board calls on you to speak.
PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public
hearing will NOT be included in the official record of that hearing.
3. A PUBLIC HEARING and Consideration of Board Signature of Resolution
No. 2014-072, Declaring a State of Emergency regarding Wildland Fire Danger
and Public Use Restrictions on Unprotected Lands —Joe Studer, Senior
Advisor; County Legal Counsel; Sheriff's Office
Suggested Actions: Solicit staff and public comment; move Board signature of
Resolution No. 2014-072.
4. CONSIDERATION of Second Reading by Title Only, and Adoption of
Ordinance No. 2014-017, Amending Title 17, Changes to the County's Traffic
Study Requirements —Peter Russell, Community Development
Suggested Actions: Move second reading of Ordinance No. 2014-017, by title
only; move adoption.
Board of Commissioners' Business Meeting Agenda Wednesday, June 25, 2014
Page 1 of 6
5. CONSIDERATION of Second Reading by Title Only, and Adoption of
Ordinance No. 2014-001, Amending Title 18, Changes to the County's Traffic
Study Requirements—Peter Russell, Community Development
Suggested Actions: Move second reading of Ordinance No. 2014-001, by title
only; move adoption.
CONSENT AGENDA
6. Board Signature of Resolution No. 2014-102, Authorizing Signature of
County Administrator and Commissioner Alan Unger of the Local Workforce
Investment Area Designation Request Form
7. Board Signature of Resolution No. 2014-101, Appointing Wayne Lowry as
Deschutes County Treasurer
8. Board Signature of Document No. 2014-337, the Annual Services Agreement
for Assessment and Taxation Software, with Helion Software, Inc.
9. Board Signature of Document No. 2014-352, a Space Lease to Family
Resource Center of Central Oregon
10. Board Signature of Document No. 2014-347, Amending a Lease Agreement
for Space to the State of Oregon, Building Codes Division
11. Board Signature of Document No. 2014-360, Amending a Lease Agreement
with the Bethlehem Inn
12. Approval of Minutes:
• Business Meeting of May 19 and June 4, 2014
• Work Sessions of May 19, June 2 and 4, 2014
• Budget Meetings of May 27, 28, 29 and 30, 2014
13. ADDITIONS TO THE AGENDA
Board of Commissioners' Business Meeting Agenda Wednesday, June 25, 2014
Page 2 of 6
Deschutes County encourages persons with disabilities to participate in all programs and activities. This
event/location is accessible to people with disabilities. If you need accommodations to make participation
possible,please call(541) 388-6572, or send an c-mail to bonnie.baker @deschutes.org.
PLEASE NOTE:At any time during this meeting,an executive session could be called to address issues
relating to ORS 192.660(2)(e),real property negotiations; ORS 192.660(2)(h),litigation;ORS
192.660(2)(d),labor negotiations;ORS 192.660(2)(b),personnel issues;or other executive session items.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners'meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting,please call 388-6572.)
Monday, June 23
10:00 a.m. Board of Commissioners' Business Meeting—includes public hearings and adoption
of budgets for fiscal year 2014-15
1:30 p.m. Administrative Work Session —could include executive session(s)
Tuesday, June 24
11:00 a.m. Annual Luncheon Meeting of Board of Commissioners with the Black Butte Ranch
County Service District Board—Black Butte Ranch
1:00 p.m. Employee Benefits Advisory Committee Meeting
Wednesday, June 25
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Thursday, June 26
8:00 a.m. 9-1-1 Director Candidate Interviews—at 9-1-I
5:30 p.m. Joint Meeting of the Board of Commissioners and Planning Commission
Friday, June 27
8:00 a.m. 9-1-1 Director Candidate Interviews—at 9-1-1
Board of Commissioners' Business Meeting Agenda Wednesday, June 25, 2014
Page 3 of 6
Monday, June 30
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Tuesday, July 1
8:00 a.m. Sisters Chamber of Commerce Event—State of the City--Sisters
3:30 p.m. Local Public Safety Coordinating Council Meeting
Wednesday, July 2
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
5:30 p.m. Public Hearing on Central Oregon Irrigation District Text Amendment
Thursday, July 3
8:00 a.m. Joint Meeting of Board of Commissioners with Sisters City Council, City Hall
11:00 a.m. Performance Management & Department Update—Legal Counsel
Monday, July 4
Most County offices will be closed to observe Independence Day
Monday, July 7
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Wednesday, July 9
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Monday, July 21
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, June 25, 2014
Page 4 of 6
Tuesday, July 22
1:00 p.m. Employee Benefits Advisory Committee Meeting
Wednesday, July 23
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Thursday, July 24
9:00 a.m. Perfonmance Management&Department Update—Natural Resources Management
—at Road
Monday, July 28
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session---could include executive session(s)
Monday, August 4
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session —could include executive session(s)
Tuesday, August 5
3:30 p.m. Local Public Safety Coordinating Council Meeting
Wednesday, August 6
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Thursday, August 7
9:00 a.m. Performance Management & Department Update—9-1-1 County Service District
Wednesday, August 13
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, June 25, 2014
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Monday, August 18
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Wednesday, August 20
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session —could include executive session(s)
Monday, August 25
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Wednesday, August 27
10:00 a.rn. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Thursday, August 28
9:00 a.m. Performance Management& Department Update—Sheriff's Office, Part I
Tuesday, September 2
3:30 p.m. Local Public Safety Coordinating Council Meeting
5:00 p.m. County College Presentation
Wednesday, September 3
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Thursday, September 4
9:00 a.m. Performance Management & Department Update—Sheriff's Office, Part II
Board of Commissioners' Business Meeting Agenda Wednesday, June 25, 2014
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