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2014-370-Minutes for Meeting June 30,2014 Recorded 7/15/2014
DESCHUTES NANCY BLANKENSHIP,PCOUNTY CLERK pS CJ X014.370 COMMISSIONERS' JOURNAL 07/15/2014 08'03:07 AM II II II IIIIIIIIIIIIIIII III b tu � fec { Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.dcschutes.org '` MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, JUNE 30, 2014 Present were Commissioners Tammy Baney, Anthony DeBone and Alan Unger. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; and,for a portion of the meeting, David Doyle and Laurie Craghead, County Counsel; Nick Lelack and Kevin Harrison, Community Development; Anna Johnson, Communications; and two other citizens. Chair Baney opened the meeting at 1:35 p.m. 1. Discussion regarding Thornburgh/Loyal Land Decision (July 2 Business Meeting). Kevin Harrison gave a brief overview of the item and referred to handouts (copies of which are attached for reference). Much of the focus is on condition #38. Some conditions have been met and are not in dispute. Others need to be decided by the Board, with the project viewed as a whole. The Hearings Officer defined `substantially exercised'. Direction from LUBA had to do with when construction is not required. The second part has to do with compliance. LUBA used the terms interchangeably. The Hearings Officer also used the terms interchangeably but the applicant feels they are distinctly different. The Board needs to decide which is appropriate. Minutes of Board of Commissioners' Work Session Monday, June 30, 2014 Page 1 of 5 Pages Regarding the two-year approval period, Mr. Harrison said it does not have a lot of sustentative meaning, depending on which decision is being referenced. All the information in the record shows the actions were done before the approval of the CMP. Item #3 on page 5 is defined by the Hearings Officer, and neither party offered an alternative explanation. Chair Baney asked if they are to interpret `fault'. Mr. Harrison stated it would apply to what is in Code. Laurie Craghead noted that this could be interpreted later in other cases. Mr. Harrison said that for staff purposes, this interpretation is binding on staff. The Hearings Officer's latest decision includes verbatim language regarding this and other items. This is the single best resource. Item #6 has to do with conditions of approval, substantially exercised, including #38, the only one that was challenged. The Hearings Officer felt the applicant had substantially exercised the necessary process for this (wildlife management mitigation). It was found to be lacking but the Hearings Officer felt it had been substantially exercised before being challenged. Regarding #7, the standard of review and the effect of the LUBA decision come into play. Findings will define to some extent the scope of the Board's review. Ms. Craghead feels that while these cases relate in some way, the other cases do not have a bearing. It would be a waste of time, money and resources to add an extra trip to LUBA. The Board can interpret the first round of the Hearings Officer's decision on a declaratory ruling differently from LUBA. Commissioner Unger noted that sometimes the Board skips this option due to time constraints. Ms. Craghead said that once LUBA decides, the Board might not be able to undo what LUBA has decided. Chair Baney stated that the Board sometimes lets it go to LUBA anyway to expedite the process. She asked if the Board could challenge this. Ms. Craghead stated she would defend the decision. Commissioner Unger stated that they could argue this and see where it lands. Mr. Harrison said the Hearings Officer's first decision recognized the three-step process. Some conditions applied to different steps. She found that those relative to the CMP were fully complied with. However, LUBA said she could not pick and choose which were relevant. They said all 38 conditions had to be met. Minutes of Board of Commissioners' Work Session Monday, June 30, 2014 Page 2 of 5 Pages Ms. Craghead says that only those should be relevant. The applicant lost the appeal, but wants the Board to review this and see if the conditions overlap. Commissioner DeBone stated that some do not make sense at the CMP level. Mr. Harrison stated that the second Hearings Officer's decision said it does not make sense, either. Ms. Craghead stated the conditions of approval were not written in that fashion, either. Tom Anderson asked why they think LUBA will change its mind on this. Ms. Craghead noted that governing body deference applies. Some is code language and some is interpretation of conditions. Mr. Harrison said the language is similar to that of other destination resorts. Chair Baney said they might have been written differently if they had known this would be challenged. No one anticipated the lengthy timeframe and most others were a single step application. Commissioner Unger said it appears they need to address them all but make it clear some will be deferred to the FMP stage. Ms. Craghead stated they can do this but LUBA wants a public process. Mr. Harrison stated the question is whether some have been substantially exercised, such as the wildlife mitigation plan. Mr. Harrison referred to the section as to fault. They can consider whether some of the information was not available at the time to the Hearings Officer, such as the local and global economy, bankruptcy and changes in ownership and agency delays regarding the wildlife mitigation plan. The opponents argue all of those. Ms. Craghead said only the Board can open the record to add information, and the Hearings Officer's hands were tied, as she could not. Whether conditions as a whole were substantially exercised is the next issue. In general terms, a land use approval is good for two years, with potential extensions. This CMP took seven years because of various delays and appeals. Ms. Craghead said that some has to do with vesting since some work had been done. There is the issue of abandonment, if nothing is done for a year. Mr. Harrison said there was an extension, then a LUBA decision that backdated the extension, they applied for another one at that time but the date had been changed. Minutes of Board of Commissioners' Work Session Monday, June 30, 2014 Page 3 of 5 Pages Commissioner Unger stated that the work was done before either of those dates. Mr. Harrison stated that everything being discussed falls within the approval period. All the factors involved with fault happened between 2005 and 2011. Conditions of approval being fully exercised were reviewed by the Hearings Officer. She weighted the conditions and the Board can do the same. She felt some were more significant but not were completely complied with. Ms. Craghead said that conditions of approval were drafted by the original attorney and reviewed by staff, but did not receive a lot of scrutiny since the same process had successfully been completed for previous resorts. Mr. Harrison said the conditions can be addressed one at a time, or they can look at the issue of fault. Chair Baney feels the matrix will help them focus. Mr. Harrison said the road was constructed to the resort but no construction inside the resort. Some of this happens later in the process. The other question is if something has not been done, is it the fault of the applicant. Ms. Craghead said that the applicant feels the FMP could not begin due to the other factors. Commissioner Unger stated that it is difficult because why would they invest more if they cannot get through the first part and the appeals. Mr. Harrison stated the applicant makes this argument and has affidavits to present in that regard. Commissioner Unger asked about past Board actions and the overnight lodging issues, which often have been extended numerous times for other resorts. This was in part in response to the recession. Ms. Craghead said they had applied for extensions. Chair Baney would like to weight the conditions when possible. Mr. Harrison said a written decision is due by August 3, and staff will need direction soon. 2. Other Items. The Board discussed the State of the County/City event at the Chamber of Commerce in Sisters, what to talk about, and the Top Ten. The Board spoke about the Harper Bridge issue, river access and who should be responsible for what. Mr. Anderson stated that a study was done on the entire upper river system and there are few potential locations for a boat launch. Minutes of Board of Commissioners' Work Session Monday, June 30, 2014 Page 4 of 5 Pages Law enforcement is pushing hard to shut down the existing access outside of Sunriver due to safety concerns. The Commissioners observed that Sunriver and the La Pine Park & Recreation District could be involved, but there are those in both who do not want to embrace change. Commissioner Unger said he asked Central Oregon Mitigation to speak with the parties involved in Tumalo. No resolution has been reached. Dave Doyle said that the business association there can move forward with a monument sign. Mr. Anderson said. ODOT approved the original sign application with the Community Association, but now the business group wants to take this up. Some individuals there may not want the signage at all. Being no further items discussed, the meeting adjourned at 3:45 p.m. DATED this Day of 2014 for the Deschutes County Board of Commissioners. ter • j Tammy Baney, Chair, � f + rf', Anthony DeBone, Vice Chair ATTEST: atc,A, (iimrt_ 6A14-e-A__ Alan Unger, Commissioner Recording Secretary Minutes of Board of Commissioners' Work Session Monday, June 30, 2014 Page 5 of 5 Pages -es C� wU *tife Za �/ - Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 i (541) 388-6570 - Fax (541) 385-3202 -www.deschutes.org i�y . WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., MONDAY, JUNE 30, 2014 1. Discussion regarding Thornburgh/Loyal Land Decision (July 2 Business Meeting) —Nick Lelack, Laurie Craghead 2. Other Items PLEASE NOTE:At any time during this meeting,an executive session could be called to address issues relating to ORS 192.660(2)(e),real property negotiations;ORS 192.660(2)(h),litigation;ORS 192.660(2)(d),labor negotiations;or ORS 192.660(2)(b),personnel issues;or other issues under ORS 192.660(2),executive session. Meeting dates,times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners'meeting rooms at 1300 NW Wall St.,Bend,unless otherwise indicated. Ifyou have questions regarding a meeting,please call 388-6572. Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible,please call(541)388-6571,or send an e-mail to bonnie.baker(q),deschutes.org. I °°°666 I I s E _.4...-'. i 1 1 1 I I I I 0 I I ca.,, ,r I I k I I I I t ,, NI ! 1 I I I ■ 1 I i I ' 1 I .,.. 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Box 6005 117 NW Lafayette Avenue Bend, Oregon 97708-6005 (541)388-6575 FAX (541)385-1764 http://www.co.deschutes.or.us/cdd/ MEMORANDUM DATE: May 22, 2014 TO: Board of County Commissioners FROM: Paul Blikstad, Senior Planner RE: Ordinance Text Amendment submitted by Central Oregon Irrigation District (File No. TA-13-4) BACKGROUND: Central Oregon Irrigation District (COID) applied for an ordinance text amendment to amend Deschutes County Code Title 19, Chapter 19.20, Suburban Low Density Residential Zone (SR- 2.5), to add the following use to the list of Permitted Uses in 19.20.020: E. Operation, maintenance, and piping of existing irrigation systems operated by an Irrigation District, except as provided in DCC 18.120.0501. According to COID, the text amendment will allow the piping of the existing Pilot Butte Canal located within the SR-2.5 zone, to serve their hydro-electric facility located approximately 3 miles to the north. Creating more water pressure for water flow for the facility will increase the output of the hydro plant. The water saved by piping (no leakage or evaporation) will be dedicated to in-stream flows for the Middle Deschutes River. Due to the amount of interest and testimony that was generated by this application, three hearings2 were held before the Deschutes County Planning Commission on this request. The hearings were conducted on: February 13, March 13, and March 27, 2014. Additionally, the Planning Commission conducted a site visit to the proposed canal piping area on the afternoon of March 271” before the hearing. There was approximately 8 hours of testimony over these three hearings, and the record includes many letters and other documents, including pictures, that were submitted in opposition to the request. There is an extensive written record on the text amendment, which can be viewed on the County's website3. There was a substantial amount of opposition to the request. Staff believes that the main concerns expressed by property owners who would be affected by the proposed piping were: ' The applicant's proposal referenced DCC 18.120.050,which is part of Title 18 not Title 19. If the Board were to approve the requested amendment,staff believes the reference should he to DCC 19.92.130. 2 The first hearing included notice in the Bulletin as required under DCC 22.12.020(A).The next two hearings were continuations of the first hearing and were not noticed. However,statements were made by the Planning Commission chairperson indicating that the hearing was continued to a particular date. 3 http://lava5.deschutes.org/research/index.cfm'?fuseaction=research.getAllDocs&nid=171232AC03600 Quality Services Performed with Pride • Diminished property values from having a stream-like feature adjacent to their property being replaced by a very large pipe covered by soil (and possibly wire fencing to prevent access and vandalism). • Loss of open space and views, as well as wildlife habitat, by installation of the large pipe and soil covering. The large size of the pipe (9-foot diameter), combined with the soil covering (3 feet deep)will negatively impact views. • The proposed text amendment request should be conducted on an urban growth boundary basis, rather than just the SR-2.5 zone (i.e. a holistic approach to reviewing piping within the UGB). • The proposed piping project deals exclusively with providing more water pressure for the hydro-electric facility, and has little to do with water conservation. • The proposed text amendment will not get the applicant the desired outcome — the piping, because it is directly related to the hydro plant (i.e. the piping would require a conditional use permit approval because it is part and parcel of the hydro facility). • The proposal did not meet the applicable BAGP goals, policies or language. The proposed text amendment is reviewed for conformance with the Bend Area General Plan (BAGP). Staff provided the Planning Commission with the attached matrices for their use during deliberations. While not specifically listing certain goals or policies of the BAGP, the Planning Commission voted 4-0 to deny the applicant's request, finding that it was not in compliance with the Plan. Additionally, Commissioner Turner was not able to attend the deliberations, but expressed in writing his opinion that the piping was part of the hydro plant that requires a conditional use permit, and that the proposal did not meet the BAGP policies. PROCESS The Planning Commission, under DCC 22.12.010, is required to review the proposed legislative change. Staff determined that a public hearing should be held, and noticed of the initial hearing was printed in The Bulletin. Notice of the Board's hearing will also be provided. Attached for your review is a copy of the proposed text amendment request. Additionally, staff is including the memo and matrices prepared by staff for the Planning Commission. I am also providing you with two maps that show where the SR-2.5 zone is located, along with the Pilot Butte Canal. Again, there is a substantial amount of written material, all of which can be reviewed (and printed)at your convenience. I have scheduled this for the Board's work session on June 16, 2014 for discussion, and a public hearing (an evening hearing) for July 2, 2014. Depending upon the amount of testimony received, a second hearing date may be necessary. If you should have any questions, feel free to contact me at your convenience. BOCC Memo (TA-13-4) Page 2 Community Development Department Planning Division Building Safety Division Environmental Soils Division dd° r tsar y�'. -.+•`�4 ,�r�n tY .. ,'.. !' P.O. Box 6005 117 NW Lafayette Avenue Bend, Oregon 97708-6005 (541)388-6575 FAX (541)385-1764 http://www.co.deschutes.or.us/cdd/ MEMORANDUM DATE: May 2, 2014 vvitzi TO: Deschutes County Planning Commission FROM: Paul Blikstad, Senior Planner 4 Nick Lelack, Community Development Director 20/i RE: TA-13-4 Deliberations SUMMARY The purpose of this agenda item is for the Planning Commission to conduct deliberations on Central Oregon Irrigation District's (COID) Text Amendment (TA-13-4). COID applied to amend Section 19.20.020 of Title 19 of the Deschutes County Code (DCC) to add as a permitted outright use in the SR-2.5 zone, the"operation, maintenance and piping of existing irrigation systems."The Planning Commission held three hearings on the proposed text amendment on February 13, March 13, and March 27, 2014. In addition, the Planning Commission conducted a site tour of the proposed piping area on March 27. This is a policy decision to determine whether TA-13-4 complies with and implements the Bend Area General Plan (BAGP). This policy decision involves interpretations of the BAGP since the BAGP does not explicitly address piping existing canals. Per the Planning Commission's direction on April 24, please find attached: tw 9 p , p two matrices to aid the Commission in determining the applicability of BAGP goals and policies to this application, and whether TA-13-4 complies with them or not. The Planning Commission may vote to recommend approval or denial of TA-13-4 at this meeting or continue deliberations to May 22. DCC TITLE 191 Please find below the "purpose" of Title 19, which identifies the BAGP as the basis for evaluating TA-13-4. 1 http://www.deschutes.orq/County-Code.aspx?F=chapter+19.04.pdf. (Ord.83-041 §1,1983) Quality Services Performed with Pride 19.04.020. Purpose. A. DCC Title 19 has been designed in accordance with the goals, policies and statements of intent of the Bend Area General Plan, the officially enacted comprehensive plan for the City of Bend and its environs. It is the general purpose of DCC Title 19, therefore, to provide one of the principal means for implementation of the Bend Area General Plan. B. DCC Title 19 is designed to classify, designate and regulate the location and use of buildings, structures and land for residential, commercial, industrial or other uses in appropriate places and for said purposes; to divide the Bend Urban Area into districts of such number, shape and area as may be deemed best suited to carry out these regulations and provide for their enforcement; to encourage the most appropriate use of lands; to conserve and stabilize the value of natural resources; to provide adequate open spaces for light and air and prevention of fire; to prevent undue concentrations of population; to lessen congestion of streets; to facilitate adequate provisions for community utilities, such as transportation, water, sewerage, schools, parks and other public requirements; and to promote the public health, safety and general welfare. C. To regulate placement, height and bulk of buildings, and the placement and growth of vegetation within the County to insure access to solar energy by reasonably regulating interests in property within the County, as authorized under ORS 215.044 and ORS 105.880 through 105.890; to promote and maximize the conservation of energy by preserving the option to utilize solar energy and to implement the Comprehensive Plan policies relating to solar energy. D. To encourage the design of new buildings, structures and developments which use solar energy and protect future options to use solar energy by protecting solar access. MATRICES Please find attached are two matrices. The first matrix is intended to serve as a tool to help the Planning Commission determine the applicability of BAGP goals and policies to this application, and whether TA-13-4 complies with them. The second matrix can assist the Commission in determining whether TA-13-4 complies with the applicable goals and policies or not. This matrix is intended only to be high level summary, and the actual record should be reviewed. Testimony on BAGP compliance can generally be found in the following five parts of the record: 1. Elizabeth A. Dickson's testimony on behalf of COID at the first public hearing. She specifically addressed how COID believes TA-13-4 complies with BAGP goals and policies. Steve Johnson also provided a PowerPoint presentation at the third public hearing. 2. Bruce White's letter dated February 12, 2014 in which he specifically addresses TA-13-4 and the BAGP goals and policies. Mr.White referenced four goals/policies of the BAGP. 3. Pat Kliewer's letter of March 27, 2014 in which she addresses certain BAGP language and policies. 4. Jeff Perrault's two Power Point presentations on the hydrologic impacts of the proposed piping, at the March 13t and March 27th hearings. -2- 5. A significant amount of both oral and written public testimony, including photographs and Power Point presentations, regarding items in the BAGP such as: preserving neighborhoods for living, preserving water resources and wildlife habitats, protecting open space and natural features, retaining major canals as an asset to the community, but not directed at specific policies or language. PLANNING COMMISSION RECOMMENDATION Following deliberations at this meeting, the Commission may: 1. Vote to recommend approval or denial of TA-13-4. Commissioners should state the reasons/justifications for the recommendation for the record (captured in the meeting minutes). 2. Continue deliberations to May 22. -3- Attachments: 1. BAGP Goals and Policy Matrix 2. Testimony Matrix -4- �._. -� a)ca 8 a' : fi $ -O R m r•4s G•Z n D:� 4 b c ca ca Q.; !1 qE;t;, b w a) €0 Q.II � 'O ? q co o 0.•m O o om. �' a, . corn cv' fifiai C. O ..c • co _c 0 t ) c a • C o v v0 003,13c. tj 1i211U) ! 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