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2014-383-Minutes for Meeting May 28,2014 Recorded 7/15/2014 DESCHUTES CLERK W fw0�4"3Y3 COMMISSIONERS' JOURNAL 07/15/2014 08;15;49 AM 11111 I3 14-3 Do not remove this page from original document. Deschutes Count y Clerk Certificate Page 0„, (/ 01-ES es 0,,,, .< Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 11411- (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUDGET MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, MAY 28, 2014 --- PM Sessions Allen Room, Deschutes Services Building COMMUNITY JUSTICE: Present were Commissioners Tammy Baney, Anthony DeBone and Alan Unger. Members of the Budget Committee Mike Maier, Clay Higuchi and Bruce Barrett. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; Wayne Lowry, Finance Director/Treasurer; Teri Maeki, Financial/Budget Analyst. Also present.- Members of the Community Justice Department: J. Kenneth Hales, Sonya Littledeer-Evans, Tanner Wark, David Abramson, Becky Joyce, Deborah Saia, Chuck Puch, Deevy Holcomb; David Givens, Internal Auditor; Harley Todd, RHS student; and Dirk VanHouweling citizen Meeting minutes were taken by Sharon Ross, Administrative Assistant. Ken Hales reported their presentation will give a picture of what the department does and the processes and impacts of their work. Other members of the department Sonya Littledeer-Evans and Tanner Wark also presented. See handouts showing slide presentation. Tanner explained the process of risk assessments and process of working with offenders. Sonya reviewed the slides explaining the process to assess and work with juvenile offenders. Dave Abramson, community justice officer, and guest Harley Todd, an individual that has gone through the system, reviewed the history of I-barley's journey over the past 3.5 years. Harley explained that throughout his past few years, he struggled and had gone through many changes and is appreciative of all of the help he has received to make the improvements in his life and he feels he could not have accomplished anything without Dave's help as his probation officer. Minutes of Budget Meeting Wednesday, May 28, 2014 - PM Page 1 of 4 Ken Hales reviewed the FY 2015 Budget Changes and variables that impact the future, as noted in the slide handout. Business practices are committed to evidence based practices. The future of the department over the next 5 -10 years was reviewed (see slide handout). Mike Maier had a question if the budget will have enough money to meet contingency by FY 16 without new revenue. Comment made that it does not seem to be an option to freeze positions if the department is providing evidence based practices and i i they are expected make the impact they are expected to and still need to carry forward. Another question was regarding the budget line item under juvenile expenditures for contracts that shows an increase. The response was that is for the medical contract. Commissioner Baney asked the citizen that was in attendance if he had any questions and to introduce themselves. Dirk Vanllouweling inquired if Dave Abramson felt there were enough probation officers on staff. Dave noted the work is changing and the department is proactive and, with that, there are strengths and weaknesses in the caseloads so ultimately an increase in the numbers of probation officers would be great. Mr. VanHouweling then asked Harley Todd what the most effective impact was for him during his process. Harley noted it was the development of his relationship with Dave Abramson. Adjournment at 4:15 pm. JUSTICE COURT Present were Commissioners Tammy Baney, Anthony DeBone and Alan Unger. Members of the Budget Committee Mike Maier, Clay Higuchi and Bruce Barrett. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; Wayne Lowry, Finance Director/Treasurer; Teri Maeki, Financial/Budget Analyst. Also present: Jodi Stacy, Justice Court Coordinator and Charles Fadeley, Justice of the Peace. Meeting minutes were taken by Sharon Ross, Administrative Assistant. No budget presentation was made and Judge Fadeley asked the budget committee if there were any questions. Question asked about the change in FTE. The judge had always been a .6 and now is at 1.0 FTE. Minutes of Budget Meeting Wednesday, May 28, 2014 - PM Page 2 of 4 The revenue trend for citations was reviewed. The trend has been affected by the officer layoff in Redmond three years ago. Revenue projection of next year should be $450,000 for Deschutes County. The other dramatic change has to do with small claims filing and 70% increase in small claims but not much revenue is made there. They will be asking the legislature to increase the small claims filing fee and if could charge a trial fee as well to provide additional revenue. Next year should result in additional revenue for administrative fee for traffic school fee set up and asked county to increase to $50. Commissioners asked for information for the Board to support the request of an increase in the fee schedule for discussions with the legislators. Adjournment at 4:40 pm NATURAL RESOURCE PROTECTION: Present were Commissioners Tammy Baney, Anthony DeBone and Alan Unger. Members of the Budget Committee Mike Maier, Clay Higuchi and Bruce Barrett. Also present were Torn Anderson, County Administrator; Erik Kropp, Deputy County Administrator; Wayne Lowry, Finance Director/Treasurer; Teri Maeki, Financial/Budget Analyst. Also Present: Ed Keith, County Forester. Meeting minutes were taken by Sharon Ross, Administrative Assistant. The report of activity of last year and projections for next year was reviewed. There is continued success in securing grants for funding fuels reduction. Community wildfire plans are required to be up to date and have finalized the plan for Sisters after risk assessment. Continue to update the community wildfire plans. Finally have resolution on the two FEMA grants and are moving forward with environmental review for the next FEMA grant. Discussion was held on the weed management portion and the workload with that responsibility. Discussions have been had with the Soil and Water Conservation District and the possibility of them to assist with education and outreach. Commissioner Unger mentioned a letter of support that Mr. Keith had inquired on regarding biomass for heat and power at Mt. Bachelor. The Commissioners commented that Mr. Keith is doing a great job and thanked him for his work. Minutes of Budget Meeting Wednesday, May 28, 2014 - PM Page 3 of 4 Adjournment at 5:00 p.m. Chair Baney welcomed a motion approval of the Letter of Support presented by Ed Keith for the Mt Bachelor sustainable energy hazardous fuels wood to energy grant program. Commissioner DeBone moved yes and Commissioner Unger supported the motion. Chair Baney says yes. Motion Carried. Being no further discussion, the session ended at 5:10 p.m. DATED this Day of 2014 for the Deschutes County Board of Commissioners 01b, Tammy Baney, Chai Anthony DeBone, Vice Chair ATTEST: ")K Vr Alan Unger, Commissioner /31/<A-« Recording Secretary Minutes of Budget Meeting Wednesday, May 28, 2014 - PM Page 4 of 4 r BUDGET COMMITTEE AGENDA Wednesday, May 28th, 2014 Program Budget Tab/Page 9:00 AM • Reconvene the Deschutes County budget meeting 9:00 - 9:30 AM Fair and Expo Center (Funds 617-619 and 601) 4 / 141 • Introductions • Budget discussion 9:30 - 10:00 AM County Assessor's Office (Fund 001-02) 4 / 115 • Introductions • Budget discussion 10:00 - 10:15 AM Break 10:15 - 10:45 AM County Clerk's Office (Funds 001-05, 001-06 and 218) 4 / 121 • Introductions • Budget discussion 10:45 - 11:45 AM Solid Waste (Funds 610-614) • Introductions 4 / 161 • Budget discussion 11:45 - 1:00 PM Elected Officials Compensation Committee (Lunch - Discussion) 1:00 - 2:00 PM Road (Funds 325,328-340) 4 / 147 • Introductions • Budget discussion 2:00 - 2:15 PM Break 2:15 - 3:15 PM Community Development (Funds 290-303) 4 / 127 • Introductions • Budget discussion 3:15 - 4:15 PM Community Justice (Funds 230 and 355) 3 /80 • Introductions • Budget discussion 4:15 - 4:45 PM Justice Court (Fund 123) 3 /96 • Introductions 411 • Budget discussion Page 1 BUDGET COMMITTEE AGENDA Wednesday, May 28th, 2014 Program Budget Tab/Page 4:45 - 5:15 PM Natural Resource Protection (Funds 326-327) 4 / 157 • Introductions • Budget discussion Continue the Deschutes County budget meeting to Thursday, May 29th, at 9:00 AM Page 2 Dave Abramson From: Deevy Holcomb Sent: Tuesday, May 27, 2014 1:13 PM To: Dave Abramson; Sonya Littledeer-Evans Subject: FW: Presentation on Wednesday Here are Harley's preference for the "education" part of his slide. From: Ray Ray [mailto:harley.ray.todd©gmail.com] Sent: Tuesday, May 27, 2014 1:08 PM To: Deevy Holcomb Subject: Re: Presentation on Wednesday lWhere I was starting Junior year. Credit Wise, Living Situation, Mental State What's happened since then Maintained credits and am on track Got accepted into college Got a job On 1'ue, May 27, 2014 at 12:33 PM, Deevy Holcomb <I)Bevy.Holcombiu),descliutes.org> wrote: Here is Dave's and your current slide. Yours is second. Feel free to put what you want under the "education" and "PD" headings* Dave is working on it too so his part might change, dh From: Ray Ray [mailto:harley.ray.todd©gmail_com] Sent: Tuesday, May 27, 2014 12:29 PM To: Deevy Holcomb Subject: Re: Presentation on Wednesday [Jhm, are u going to email me the presentation or am i just gonna see it tomarrow. 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FILINGS FOR EY1;3.1: SHERIFF 1047 DESCHUTES CO $430,075.00 SMALL CLAIM ; 979 REDMOND 3396 STATE OF OR $187,488.00 CIVIL 1 96 SISTERS 125 REDMOND $112,966.00 TOTAL i 1075 ODOT 151 SISTERS $3,876.00 OSP/OTHER 79 SUNRIVER $1,106,00. TOTAL 4798 TOTAL $735,510.00