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2014-410-Minutes for Meeting July 09,2014 Recorded 8/12/2014 DESCHUTES COUNTY CLERK �J �0�4'2014.410 NANCY COMMISSIONERS' JOURNAL 08/12/2014 0800:50 AM IIJ[ 1IIIIIIIIIIIIIIIIIII IIIIIII 410 0016,0 Z 0 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 ?4 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, JULY 9, 2014 Present were Commissioners Tammy Baney, Anthony DeBone and Alan Unger. Also present for a portion of the meeting were Dave Doyle, County Counsel; Jane Smilie, Health Services; Judith Ure, Administration; Ed Keith, Forester; and Richard Coe of The Bulletin. Chair Baney opened the meeting at 1:30 p.m. 1. Forester Update. Ed Keith said that projects related to Title III fund allocations need Board action. He would like to continue with the same three projects that are now in place: support of Search & Rescue; Project Wildfire; and CWPP development. UNGER: Move support of these recommendations. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. There will be public notice, with a 45-day comment period. Regarding the FEMA grant, FEMA has drafted their process, which includes NEPA and public notice. This involves Klamath and Crook counties as well. Minutes of Board of Commissioners' Work Session Wednesday, July 9, 2014 Page 1 of 6 Pages The last two processes showed no significant impact. Chair Baney asked about changes in the categorical exclusions and how this relates to neighborhoods. Mr. Keith will draft comments for the County with the input of Joe Stutler, but he believes the exclusion only goes up to 100 acres. Grant funds up to $3 million can be pursued, so they need to think big. Chair Baney asked if there is a way to combine the smaller projects, or perhaps see if the 100-acre policy can be changed. It seems like a lot of work for a small piece of land. She thinks the federal delegation may want to work on this, so it can make sense for this area. The Board was supportive of this effort. Commissioner Unger noted that there are a lot more challenges when you are looking at this kind of national project. Regionalizing makes more sense. Regarding ongoing grants, in particular the Bend Fuels Community Assistance Grant, most efforts are in areas west or south of Bend. The South County Fuels Grant was awarded and an agreement is expected soon. Mr. Keith spoke about the issue of prescribed burns and smoke and air quality issues. Collaborative meetings have been held with representatives of various agencies to determine what is supportable. Chair Baney said that Oregon standards are more stringent than federal standards. Jane Smilie stated the risk comes with a high level of smoke, but there is also the length of time to consider. Commissioner Unger attended a regional solutions meeting and someone there complained about the notification process during the recent Two Bulls wildfire. She was probably someone who lived in the area. Mr. Keith said the ODF, USFS, Sheriff's Office and others met with individuals in that area and generally feedback was good on how it was handled. Commissioner Unger noted that there are different agencies involved that go about notifying the public in different ways. Commissioner DeBone stated that it would never be an exact science, given the various groups involved, the weather impacts, how much equipment is on the road, and many other factors. Minutes of Board of Commissioners' Work Session Wednesday, July 9, 2014 Page 2 of 6 Pages 2. Grant Application Requests. Jane Smilie spoke about two grant applications. The first is the Robert Wood. Johnson Foundation grant for three years. This would mean adding an epidemiologist and a project manager. This is a health systems research initiative, to pinpoint how the new structure is affecting health care. The plan is to investigate cross jurisdictional work, using metrics and the CCO's quality incentive methods. The discussion is now national in nature. They already have a lot of the expected process in place, and the Foundation is interested in this. Sharing some of the capacity of these positions could lead to success; smaller rural communities do not generally have this capacity. For instance, concerning tobacco cessation, this region is behind other areas, with 17,000 smokers and far too many of those pregnant women. They also wish to focus on prenatal care and immunizations. She does not presume to know what the partners want to work towards, but they will find out and focus efforts as it makes sense. Public Health can bring a lot to the table in this new health structure. Chair Baney confirmed it would involve the three local counties. If the grant funds were no longer available, the positions would end. She worked with Ms. Smilie to determine how to structure and implement this. This needs to work across jurisdictional boundaries, and this grant aligns with this. Commissioner Unger stated this county is rural but is large enough to manage this kind of program. It is done often in various ways. Commissioner DeBone asked if there is an epidemiologist in the area. Ms. Smilie said Pacific Source has a trainee, but she is not sure if there is one affiliated with St. Charles. This person is necessary if the program is going to be credible. UNGER: Move support of the application. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. Regarding Senate Bill 1 531, changing medical marijuana dispensary law, the Board reviewed a memo from the Deschutes County Public Health Advisory Board. Commissioner Unger supports the letter, but would also like the Board to engage on a stronger level. Minutes of Board of Commissioners' Work Session Wednesday, July 9, 2014 Page 3 of 6 Pages The letter would go to the SB 1531 Rules Advisory Committee. The Board is supportive of the group's statement. It was felt that the Board could recognize the expertise of the group and add their own letter of support. Ms. Smilie will have the appropriate letter drafted for Board signature. 3. Discretionary Grant Application Review. Judith Ure said that they would be looking at the first quarter of this fiscal year, using funds left over from last fiscal year. The amount for fiscal year 2014-15 is $13,000. • Boys & Girls Club of Central Oregon (Fundraiser) — $1,200 Commissioner Unger asked how the split between Redmond and Bend affects this request. Granted. • Central Oregon Council on Aging (Fundraiser) - $500 Granted. • Bend Spay & Neuter Project (Rabies Free Clinic) - $1,000 Commissioner Unger feels this helps to meet the goals of the County. Granted. • Central Oregon Veterans' Outreach (Software Program) - $970 Commissioner DeBone hopes they are not setting themselves up for a bigger expense. Ms. Ure said they have nothing in place now, so anything would be an improvement. Granted. • Serendipity West Foundation (Youth Challenge Day) - $1,000 Commissioner Unger likes this program. They are now handling two schools. It is helpful to a relatively small number of students but can make a big impact with them. Granted. • La Pine Park & Recreation Foundation (Restroom Facility) - $2,500 Chair Baney said that she does not want to support this project at this level. She understands they received in-kind materials and a Ford Foundation grant. The Foundation and the La Pine Park & Recreation District are working together on this. Commissioner Unger feels it is important to have environmentally friendly facilities available. Commissioner DeBone said Park & Recreation will handle ongoing maintenance. Granted. Minutes of Board of Commissioners' Work Session Wednesday, July 9, 2014 Page 4 of 6 Pages • Cloverdale Volunteer Fire Fighters Association (Rescue Tools) - $2,500 Chair Baney asked why this is being requested from the County. There are a lot of grant opportunities for fire groups. She feels this should be a joint effort of like agencies. The Board agreed to $1,500 total. • NeighborImpact (Transitional Housing Program) - $2,500 Chair Baney said that hiring personnel is an operations expense. Commissioner Unger stated they need a local match for a grant. Chair Baney is concerned about how this will be handled when the grant expires. They already receive a community grant. She supports transitional housing funding but not for operations. Ms. Ure said they cannot get the grant without having a case manager, and need a $30,000 total match to do so, most of which is being covered by other agencies. Chair Baney wants it clarified that the County does not support ongoing operations, but will support this effort. Granted. • La Pine Community Kitchen (Building Repairs) - $1,000 Commissioner DeBone stated that they have new leadership at the Kitchen. The produce area needs to be rebuilt. Granted. • COIC — Cascades East Transit Public Survey - $2,091 Commissioner Unger stated this is for a survey to improve services to the public. This would cover specific services not covered by a grant. Crook and Jefferson counties may grant $1,000 each, with the remainder being requested from Deschutes County. He stated that everyone wants to see public transit but then don't want to pay for it. More outreach is needed. They cannot create reserves to carry over until the new year. Granted. The Commissioners each granted one-third towards these amounts. 4. Economic Development Loan Request (Humm Kombucha Beverages). This item was removed from the agenda. 5. Other Items. Being no further items discussed, the meeting adjourned at 3:00 p.m. Minutes of Board of Commissioners' Work Session Wednesday, July 9, 2014 Page 5 of 6 Pages DATED this 1� Day of SL ��r� 2014 for the Deschutes County Board of Commissioner" 014 Tammy Baney, Chair Anthony DeBone, Vice Chair ATTEST: aletNL (654A:u Alan Unger, Commissioner Recording Secretary Y Minutes of Board of Commissioners' Work Session Wednesday, July 9, 2014 Page 6 of 6 Pages U�v� e w otor Z� D f 4 Deschutes County Board of Commissioners Wall ., , (541) 388-6570 1300 NW- Fax (541)StSuite 385-3202 200Bend R- www.deschu9770tes.o196rg WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., WEDNESDAY, JULY 9, 2014 1. Forester Update — Ed Keith 2. Grant Application Request —Jane Smilie 3. Discretionary Grant Application Review —Judith Ure • Boys & Girls Club of Central Oregon (Fundraiser) — $1,200 • Central Oregon Council on Aging (Fundraiser) - $500 • Bend Spay & Neuter Project (Rabies Free Clinic) - $1,000 • Central Oregon Veterans' Outreach (Software Program) - $970 • Serendipity West Foundation (Youth Challenge Day) - $1,000 • La Pine Park & Recreation Foundation (Restroom Facility) - $2,500 • Cloverdale Volunteer Fire Fighters Association (Rescue Tools) - $2,500 • NeighborImpact (Transitional Housing Program) - $2,500 • La Pine Community Kitchen (Building Repairs) - $1,000 • COID — Cascades East Transit Public Survey - $2,091 4. Economic Development Loan Request (Humm Kombucha Beverages) —Judith Ure; EDCO 5. Other Items PLEASE NOTE:At any time during this meeting,an executive session could be called to address issues relating to ORS 192.660(2)(e),real property negotiations;ORS 192.660(2)(h),litigation;ORS 192.660(2)(d),labor negotiations;or ORS 192 660(2)(b),personnel issues;or other issues under ORS 192.660(2),executive session. Meeting dates,times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners'meeting rooms at 1300 NW Wall Sr,Bend,unless otherwise indicated. If you have questions regarding a meeting,please call 388-6572. Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible,please call(541)388-6571,or send an e-mail to bonnie.baker@deschutes.org. a 40,W tgefieci Forestry fi I, \ 61150 SE 27th Street • Bend, Oregon 97702 541-322-7117 • Fax 541-388-2719 MEMORANDUM DATE: July 3, 2014 TO: Board of County Commissioners FROM: Ed Keith, Deschutes County Forester RE: Forester update, July 9 work session Title III funds Action is required from the BOCC for the recently reauthorized 2014 Title III funds. The deadline for a county to "initiate"Title III projects is September 30, 2014.The Forest Service recommends that the county document its initiation of Title III projects in the meeting minutes of its county governing body which reflect the county's agreement to use the funds for the authorized uses in Title III. Recommended action: The County Forester recommends the following three projects be initiated by approval of the BOCC. This is consistent with past years Title III projects and is in compliance with Title III spending restrictions. • Deschutes County Sheriff's Office Search and Rescue operations on Forest Service Lands • Project Wildfire: CWPP development and revision; Firewise Community Program • County Forester: CWPP development and revision; Firewise Community Program Next steps: Once the BOCC initiates the above listed projects,the County Forester will post the notice in the newspaper and take public comment,as required by the SRS Act. FEMA PDM'10 Grant Two meetings have been held between the three Counties (Crook, Klamath, Deschutes), OEM and FEMA to start the Environmental and Historic Preservation process. FEMA is now drafting the public notices that will begin the scoping process and associated public comment period. Bend &South County Community Assistance Grants Work on the Bend Fuels Community Assistance Grant that began last fall is continuing. To date we have completed approximately 600 acres of fuel reduction including sweat equity, brush mowing, tree thinning and chipping. The recently awarded South County Fuels grant is going through the award process and we should have a grant agreement in the next 60 days. J� 4;s,,cpG L(f t w/e Public Health Advisor Board 2577 NE Courtney Dr. Bend,OR 97701 (541) 322-7410 July 1, 2014 RE: SB 1531 Public Comment Dear Deschutes County Board of Commissioners: The Deschutes County Public Health Advisory Board (PHAB) would like to make public comment on Senate Bill 1531. This law makes changes to Oregon's medical marijuana dispensary law, including changes that: •Give local governments the ability to regulate and restrict the operations of dispensaries in their jurisdictions •Restrict the sale of edible medical marijuana products •Require dispensaries to use child-resistant packaging and prohibit packaging that is attractive to minors On May 12, the Oregon Health Authority convened a rules advisory committee Monday, May 12th, to discuss the proposed rules to implement SB 1531. The SB 1531 Rules Advisory Committee public comment period is open until August 22, 2014. During the June 25th PHAB monthly meeting,the board decided to make a statement to reinforce the importance of protecting children from the harmful effects of marijuana. The following statement was approved by the membership: "We,as a Public Health Advisory Board,share a general consensus that strict regulations be in place in order to prevent marijuana-based products from being sold by medical marijuana dispensaries that are packaged or marketed in a manner that is attractive to youth." The PHAB asks your permission to submit this statement as public comment to the SB 1531 Rules Advisory Committee. Thank you for your consideration and guidance. Sincerely, °fin ��,,'' . Jock T. Pribnow, MD, MPH Susan G. Keys, Ph.D. PHAB Chair PHAB Co-Chair jockpribnow(agmail.com skeys08@gmail.com Robert Wood Johnson Foundation Public Health Services and Systems Research Initiative Central Oregon Grant Proposal Concept Project purpose: The purpose of this project is to enhance the ability of rural public health agencies to work with new organizational structures in the healthcare and public health system to: • implement and evaluate high-value population health improvement strategies, and • impact shared metrics that are aimed at improving the health status of residents. Background: In Oregon, key structures that have emerged through healthcare reform efforts include accountable care organizations and patient centered medical homes(called coordinated care organizations (CCOs) and patient centered primary care homes(PCPCHs) in Oregon). PacificSource is the CCO serving the tri-county area of Deschutes,Jefferson and Crook counties and is charged with managing the global budget for and the care provided to Oregon Health Plan members. The CCO does this on an at-risk basis that includes financial incentives that are shared with providers for meeting specific quality incentive metrics(QIM). The QIMs are designed to improve the care provided to and the health status of plan members. PCPCHs are primary care practices that have received recognition by the Oregon Health Authority for meeting standards that ensure they provide patient-centered, coordinated care. The CCO is responsible for impacting a QIM to increase the proportion of OHP members who access care through a PCPCH. Two additional regional structures are unique to Central Oregon that also support population health improvement efforts. The Central Oregon Health Council (COHC)was officially created by statute to be the governance entity over the tri-county CCO. Composition of the Council is outlined in statute and includes policymakers, healthcare providers and systems, and consumers from the region, in order to ensure appropriate representation in key decisions about how healthcare is provided in the area. The mission of the Council is to promote the health of the region's residents. The Wellness and Education Board of Central Oregon (WEBCO) was created by the county governments of Deschutes, Crook and Jefferson and is comprised of a County Commissioner from each county and a representative from the K-12 education system. This organization serves as a quasi "regional public health board" and has as its mission to coordinate regional efforts in the areas of public health, behavioral health and education. The foresight of county government officials in Central Oregon in developing these two unique structures highlights their support for public health, healthcare systems, and improving the health of residents. In addition to the significant healthcare transformation underway in Oregon, the state is exploring potential changes in its public health system. The Task Force on the Future of Public Health Services was created by statute to study consolidation and regionalization of public health services. The group is necessarily faced with defining foundational capabilities required to provide basic public health functions. Currently in draft form,these include assessment and epidemiology; emergency preparedness and response; communications; planning and policy development; leadership and organizational competencies; health equity and cultural competency; and community partnership development. These are cross-walked with four foundational programmatic areas: communicable disease control; environmental health; prevention and health promotion; and access to clinical services. In addition to the QIMs that provide financial incentives for system partners to work collaboratively to impact population health status, a regional community health assessment and a regional community health plan are in place. All of this creates an environment with great incentive and energy for collaboration and innovation. Deschutes County Health Services (DCHS) is accredited by the Public Health Accreditation Board and by virtue of being the largest health department in the region in terms of budget and staffing, is uniquely positioned to lead cross-jurisdictional efforts in partnership with the new healthcare and public health structures described above. Further, the tri-county region has a track record of cross-jurisdictional sharing and has recently implemented a Robert Wood Johnson Foundation grant related to emergency preparedness. However, the effectiveness of public health agencies in the region could be enhanced with relation to the foundational capabilities of assessment and epidemiology, and planning and policy development. We are proposing to test the effectiveness of strengthening these capabilities by adding technical expertise with a project manager and epidemiologist that would be shared cross-jurisdictionally. These positions would be dedicated to working within the system and new structures described above, specifically to impact the shared QIMs and regional health improvement priorities. Research question: • Can small rural health departments partner successfully with organizational structures such as CCOs and PCPCHs to implement high-value public health strategies that impact shared health improvement metrics. Hypothesis: • With cross-jurisdictional sharing of foundational capabilities in the areas of assessment and epidemiology and planning and policy development, small rural health departments can partner successfully with CCOs and PCPCHs to implement high-value public health strategies that impact shared health improvement metrics. Project deliverables: • Evaluation reports from projects designed to impact specific QIMs in partnership with CCOs, PCPCHs and other system partners(i.e.,tobacco cessation counseling, referrals and medications;timeliness of prenatal care; childhood immunization rates; chiamydia sx, etc.) These projects would be selected and designed working with system partners. • Pre-and post-evaluation results related to attitudes, perceptions, willingness of partners to work with public health to impact QIMs and other health improvement metrics. • Poster and oral presentations summarizing findings. • Publications. Partnerships to implement the proposed research project: • Public health: Deschutes,Jefferson and Crook County Health Services • Emerging healthcare structures: PacificSource, PCPCHs, Central Oregon Health Council, Wellness and Education Board of Central Oregon • Policymakers: County Commissioners in each county and WEBCO • Researcher/Academia: Oregon Health Authority and University of Washington staff/faculty Target population, policy and practice relevance: Target population: A tri-county rural population that includes an American Indian reservation and substantial Hispanic population. Demographics and health status indicators for the area will be described in detail. Policy relevance: Is public health agency effectiveness enhanced by sharing foundational public health capabilities cross-jurisdictionally and by collaborating with emerging healthcare structures such as CCOs and PCPCHs? Should public health continue to move away from direct service provision and toward population-based practices that can be implemented in coordination with CCOs and PCPCHs? These are relevant policy questions/decisions. Practice relevance: Public health practitioners must learn to work effectively with new healthcare structures to deliver population health programs,services and interventions or will miss substantial opportunities to improve population health, and risk diminishing their potential impact. As more of the population has healthcare coverage,working with the healthcare system will increasingly provide opportunities to impact population health. In Central Oregon with the Medicaid population being managed by CCOs and PCPCHs, public health agencies can impact a population that has significant disparities by working with these structures. o o 0 0 0 0 0 _0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 L 0 N Ln & m f f .1 71 in. 4/5. 4 c c u o C » c \ 7 2 = 7 2 CO 2 y o ■ ce U. 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E L i C r 2 1 if 7 al ti_ V,121 , C I� W " ::4(.4:3.4' .t" : :. -4.13W j :�inu;sv � c � �= accm � u�ll� � zl�'m° � Deschutes County Board of County Commissioners Discretionary Grant Program FUNDRAISING ACTIVITY Board Meeting Date: July 9,2014 Organization: Boys&Girls Clubs of Central Oregon Organization Description: Boys and Girls Clubs of Central Oregon was created to provide school-age children with opportunities that support lifelong learning,good character,and healthy lifestyles. The organization operates four sites in Deschutes County and serves 1,860 you annually. Project Name: Be Great Luncheon Project Description: Annual fundraising luncheon to support operations and services. Project Period: September 16,2014 Amount of Request: $1,200 Previous Grants: 8/1/1999 $ 188.00 Landfill sign(Carlson Sign Company) 12/1/1999 210.00 Area lights(Midstate Electric Cooperative) 12/1/1999 $ 2400.00 Permits and costs of moving building 12/10/1999 $ 188.00 Carlson Signs 6/1/2000 $ 1,000.00 July 4th expenses 4/1/2001 $ 1,000.00 11/27/2001 $ ;000.00 12/20/2001 ,$ 7000.00\ Parking lot improvements in Terrebonne 4/17/2002 $ 1,000 00 Sponsorship of four corporate tables 10/9/2002 $ 11,$00.00'„ Teen after-school activities and annual fundraiser 11/7/2002 3,250.00 "Campaign for Kids"kickoff breakfast-corporate table 10/13/2003 $ 3,250.00 After-school activities for youth 11/14/2003 $ 2,600.00 Annual kickoff event 6/3/2004 $ 3,900.00 Club activities 8/5/2004 $ 3,559.63 Accounting software 1/24/2005 $ 1,420.00 Building and land use permit fees 9/20/2005 $ 6,50646 Terrebonne Expansion 2/6/2006 2,000.00 4/18/2006 $ 2,0110.00 Membership Services Coordinator 4/17/2007 `$ 2,000.00` Technology Grant 2/8/2010 $ 1,500.0 Server Upgrade 4/7/2014 5,000.00 Operational expenses Approved: Declined: f>? Deschutes County Board of Commissioners l] 414 PO Box 6005,Bend,OR 97701-6005 1300 NW Wall Street,Suite 200,Bend,OR. Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: w - L 1 1 4 Project Name: �- vyi Aso/ (Aim(vo0n Project Beginning Date: fit-Ito-wig Project End Date: q- ((jr Zc. L.4 Amount Requested: 700.0(j Date Funds Needed: - 10 "213H Name of Applicant Organization: �5'*Eiw-'S ctuL6 CQ,,,h4 I Orjcv Address: SOO t) LOCLU`mil City& Zip Code: (1110% Tax ID#: I In Sto Contact Name(s): r.Jr U,I C,t-1 f ►1=a nnevl Telephone#: LL,�'rpJ1,Z � Fax#: i(-coq- _.-lei Email Address: yjl'Y)CC,i 'yjneli6,Q. arci On a separate sheet(s),please briefly answer the following questions: 1, Describe the applicant organization, including its purpose, leadership structure,and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity,explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. f ECEIVE ' *Applicant may be contacted during the review process and asked to provide a complete line item bu.`�e� JUN 0 2014 BOARD OF COMMISSIONERS ADMINISTRATION Be GREAT Luncheon A proposal to Deschutes County Board of Commissioners From Boys&Girls Clubs of Central Oregon ABOUT BOYS&GIRL CLUBS OF CENTRAL OREGON: Since 1994, it has been the vision of Boys&Girls Clubs of Central Oregon(BGCCO)to be recognized as a premiere youth serving organization in Deschutes County,serving as a catalyst to create hope and opportunities for school aged kids, inspiring success and igniting a passion for lifelong learning,good character and living healthy lifestyles. It is the mission of Boys&Girls Clubs of Central Oregon to inspire and enable all young people,especially those who need us most,to reach their full potential as productive,caring,responsible citizens. Currently,at four locations in Deschutes County and with an annual budget of$1,176,661.00,we serve 1,860 youth members annually. BGCCO's Annual Youth Membership grew 21%in 2013,with the daily average attendance, in after-school programming,growing to 333,from 283 the prior year. Each Club is guided by outcome driven programming,focusing on three key pillars:Academic Success,Character and Citizenship,and Healthy Lifestyles. Helping Club Members prepare for their future is attained by: keeping members on track to graduate from high school,staying fit for life, being ready to serve the community, and having a rewarding career. The Clubs are a platform for youth member's success. GREAr Today, BGCCO's approach has 1 MEETING ESSENTIAL NEEDS y."" changed. Youth development Safe.Positive Environment I Fun,Relevant Programming rWw programs focus on quality outcomes On-Going Supporting Relationships and are designed to meet the needs Opportunities and Expectations 1 Recognition I Nutrition of local Club Members. These POSITIVE APPROACH FOR outcomes have led BGCCO to fine ELEMENTARY.MIDDLE AND HIGH SCHOOL tune our existing data collection Positive Youth Development I Prevention(Intervention efforts,set specific quantifiable goals, High-YtcW Learning Activities,Targeted Programs Regular Attendance and to become more accountable for 3 youth members achievement and IMPACTING YDUiH THROUGH 3 CORE AREAS social development. Data collection Academic Success I Character and Citizenship I H.dtlry ufaxyks shapes the quality, participation and effectiveness of the Clubs. PROVIDING TRANSFORMATIONAL OPPORTUNITIES 4 Arrive Y,amihrg I Supporting Academic and C,nreer Pathways We are seeking to accomplish even Creative Learning Envirarnrnss better outcomes for our youth, as we UtiIir;rg Industry Experts as Voluneers recognize young adults are not prepared for college and the workforce. For that reason, BGCCO is embarking on a bold strategic plan in an effort to deepen our impact.Our strategic plan,steered by a rich body of youth development research and implementation locally,calls for BGCCO to focus on the three key pillars:proven to have a tremendous influence on a young person's success. BE GREAT LUNCHEON: Behind each and every GREAT kid is a GREAT adult,setting a GREAT example. For Twenty years, Boys& Girls Clubs of Central Oregon has created a positive place where young people are encouraged to discover their talents and achieve their dreams. It is all because of your support. Together,we can be Be GREAT Luncheon A proposal to Deschutes County Board of Commissioners From Boys&Girls Clubs of Central Oregon influential in kids lives and the future of our community. Because every child has the potential for greatness and so do you! This signature fundraising event ensures that the doors to the Club remain open and accessible for children living in Bend,Oregon. Our two local Clubs, in Bend,offer a variety of high impact affordable programs where youth discover talents, develop skills and build confidence. We provide caring adult role models in a safe positive place for boys and girls ages 6-18. Programming focuses on three main areas:Academic Success, Healthy Lifestyles, Good Character&Citizenship,with a goal of preparing all youth to graduate high school with a concrete plan for the future. Programs are designed to have the most impact while kids are at the Club and engaged. Examples of programs that fall within each programming area include: • Academic Success- o Power Hour-Homework help and tutoring program. o Project Learn-BGCCO works directly with the schools and educators to help youth succeed. • Healthy Lifestyles- o SMART Moves(Skills Mastery and Resistance Training)-Helps young people resist alcohol,tobacco,and other drug uses as well as premature sexual activity. o Triple Play-Improves the overall health of Club Members by increasing daily physical activity,teaching good nutrition and fitness habit,and encouraging them to develop healthy relationships. • Good Character&Citizenship- o Keystone/Torch Club-Club Members work together to implement activities in four areas: service to Club and community,education, health and fitness,and social recreation. BE GREAT LUNCHEON TIMELINE: Be Great Luncheon Tuesday,September 16,2014 Noon-1:OOpm GRANT FUNDING: As a community-based organization,Boys& Girls Clubs of Central Oregon is uniquely positioned to positively affect the lives of the youth we serve.To strengthen core services,through our annual fundraising luncheon,we would like to request the amount of$1,200. This donation will help Boys& Girls Clubs of Central Oregon provide lunch items(main entrée and sides)for our 400 guests. Deschutes County has been a partner in providing the resources to help the youth in Central Oregon. We thank you for considering this request.Together,we can assure that our community's youth go on to have great futures. Deschutes County Board of County Commissioners Discretionary Grant Program FUNDRAISING ACTIVITY Board Meeting Date: July 9, 2014 Organization: Central Oregon Council on Aging Organization Description: Designated Area Agency on Aging dedicated to promoting dignity, well-being, security, and independence for Central Oregon's senior citizens and disabled adults. Project Name: Direct Mail Project Description: Direct mail campaign to support operations and services. Project Period: September 2014 Amount of Request: $500 Previous Grants: 11/1/1999 $ 1,500.00 Senior Day Sponsorship 4/12/2001 $ 750.00 2/10/2003 $ 500.00 Sponsorship of Booth at Senior Fair and Health Expo 1/24/2005 $ 1,000.00 Senior Fair& Health Expo 3/2/2006 $ 1,000.00 Senior Fair and Expo 4/7/2014 $ 1,200.00 Donor Management System Approved: Declined: U „ Deschutes Count G7 u County Board of Commissioners PO Box 6005,Bend,OR 97701-6005 1300 NW Wall Street,Suite 200,Bend,OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: Gr,1/,n,,/,fit';'//f Project Name: C 2(9,4 Dj ee_74 "1a-; Project Beginning Date: 5e pay: bs rr.W/4- Project End Date: c./CF HL-C4 if -10/5 Amount Requested: ....-0"56,0 Date Funds Needed: 6'1'1 i e l 2 1 d d f- Name of Applicant Organization: e e K i i 4 Z Cr v. 2iu"Lc;/ /4 1 4, A ;k ( 2 ,4) J Address:r f,... 4/7,-eye?ke OG'[i Wei7dl r. City&Zip Code: ek/c// •9- 761-2., Tax ID#: ,.93.-� '/, 2-3 1 Contact Name(s): a y l Telephone#: 65/f/)E,f.g---5% 3 Fax#: 6540647-,,Z,CR3 Email Address: 4444 L"uLl G14u c ;7 • On a separate sheet(s),please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. *Applicant may be contacted during the review process and asked to provide a complete line item budget. l. Describe the applicant organization, including its purpose,leadership structure,and activities. The Central Oregon Council on Aging(COCOA) seeks to prevent:hunger, improve health,and promote well-being, security, and independence among Central Oregon's most vulnerable seniors. Incorporated as a non-profit in 1975,and designated the Area Agency on Aging for Central Oregon under the Older Americans Act,COCOA is the only organization in Deschutes County providing services such as Meals on Wheels to seniors in need. In addition to Meals on Wheels,COCOA provides congregate dining through Bend's Community Center and the Bend Senior Center and conducts case management and nutrition education with clients. COCOA also offers caregiver support including respite care; provides no-cost legal aid and health insurance advising(the latter through SHIBA,the Senior Health Insurance Benefits Assistance program); operates the Senior Corps—Foster Grandparent Program; and provides information and referral to seniors as well as disabled adults through its Aging and Disability Resource Connection(ADRC). COCOA's Executive Officer,with direction from COCOA's eight- member board and Advisory Council,leads the organization in implementing activities,and in realizing goals and objectives,as articulated in COCOA's strategic plan. 2. Describe the proposed project or activity. COCOA respectfully requests$500 to defray expenses related to its Holiday Direct Mail Appeal. COCOA conducts two direct mail campaigns each year which together raise up to $30,000 in donor support.The Holiday Appeal is sent to up to 1,000 COCOA donors.For FY 2015,COCOA will send its Holiday Appeal in November 2014,tying it to the Thanksgiving holiday and connecting both the idea of meals and thanksgiving to COCOA's work in providing seniors with nutritious meals delivered by a cadre of volunteer drivers. 3. Provide a timeline for completing the proposed project or activity. • September—Write copy for Holiday Appeal; engage designer to create the appeal letter,donation form,envelope and return envelope. • October—Finalize adds to COCOA's new donor database(funded through a prior Board of County Commissioners discretionary grant award)in order to mail to up to 1,000 COCOA donors and potential donors. • Late October—Generate letters and mailing labels; stuff mailing and deliver it to the post office. • Early November—Donors receive Holiday Appeal. • November through end of December 2014—COCOA receives and processes Holiday Appeal donations; COCOA sends thank you letters to donors. • January 2015—COCOA closes out Holiday Appeal; staff review appeal for funds raised,new donors engaged,and average size gift. 4. Explain how the proposed project or activity will positively impact the community. COCOA's direct mail appeals are one of the main ways in which COCOA engages new donors while maintaining relationships with existing donors.And due to the generosity of these donors,COCOA is able to sustain programs and services of great value to Deschutes County seniors,including Meals on. Wheels. Each year,COCOA delivers approximately 65,750 Meals on Wheels and provides about 27,850 congregate meals,for a total of 93,600 meals for Deschutes County seniors. At a cost of$3.50 per meal, this represents$327,600 of meals made available to Deschutes County's homebound, low-income, and high-risk seniors.Harder to value, but equally beneficial to the community,are the friendly visits by COCOA's 220 volunteer drivers that help to end the social isolation experienced by Meals on Wheels homebound seniors. 5. Identify the specific communities or groups that will benefit. The funds raised through COCOA's Holiday Appeal will benefit: • Homebound Meals on Wheels seniors • Seniors who share meals via congregrate dining offered at sites such as Bend's Community Center and the Bend Senior Center • Caregivers of seniors • Seniors and disabled adults served through COCOA's Aging and Disability Resource Connection • Seniors struggling to understand health insurance and Medicare options • Seniors in need of no-cost legal aid • Recipients of the direct mail appeal,who often are reminded—and subsequently take advantage— of services for seniors on behalf of their aging parents,spouses, siblings, friends or themselves Fundraising also helps to maintain COCOA's staff,which includes four Case Managers,the ADRC coordinator,nutrition coordinator,Foster Grandparent and SHIBA coordinator,compliance coordinator, and volunteer drivers. 6. Describe how the grant funds will be used and sources and amounts of matching funds or in-kind contributions. Itemize expenditures. Central Oregon Council on Aging(COCOA) Holiday Appeal Expenses First-class mailing of up to 1,000 appeal letters, 49 cents ea $490 Printing of letters,donation forms, and envelopes $400 Staff time to prepare and conduct mailing, -40 hours @$15/hour $600 TOTAL EXPENSES $1,490 Revenue BOCC grant $500 COCOA $390 COCOA in-kind/staff time $600 TOTAL REVENUE $1,490 7. If the grant will support an ongoing activity, explain how it will be funded in the future. While this particular appeal(Holiday Appeal FY2015)will be one-time,COCOA's fundraising activities are necessarily ongoing.And, given cuts to COCOA's government funding,the organization is increasing its fundraising activities. COCOA has been exploring grant opportunities,such as capacity building grants,that might support fundraising. A Board of County Commissioners discretionary grant in the fundraising category would greatly assist COCOA in advancing its fundraising agenda to maintain existing,and to engage new,donors who have interest in and passion for supporting our seniors. Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: July 9,2014 Organization: Bend Spay and Neuter Project Organization Description: Bend Spay and Neuter Project provides affordable, preventative services for dogs and cats in Central Oregon, including sterilizations for pets; Trap,Neuter, Return(TNR) for feral and stray cats; preventative wellness; a pet food bank; and a lost pet network. Since 2004,the organization has provided services for over 37,000 cats and dogs in Central Oregon. Project Name: Free Rabies Vaccine Clinic Project Description: Hold two annual free clinics to make free rabies vaccinations available for dogs and cats. Although the clinics will be available to anyone on a first-come, first-served basis,clinics are planned to be held near government subsidized housing complexes to encourage those with low income to participate. Project Period: Fall 2014 and Spring 2015 Amount of Request: $1,000 Previous Grants: 8/21/2006 $ 6,100.00 Improvements 9/19/2007 $ 5,500.00 7/13/2005 $ 4,000.00 Capital Projects 10/25/2005 $ 3,000.00 Facilities Improvements 7/23/2008 $ 2,600.00' Educational Campaign and Technology Project 1/1/2009 ,.$ 1,300.00 Spay and Neuter Grant Approved: Declined: �01 ES e, ,fir Z e 0 N '_.. Deschutes County Board of Commissioners 004. PO Box 6005,Bend,OR 97701-6005 1300 NW Wall Street,Suite 200,Bend,OR �--11 . Telephone: 541-388-6571 Fax: 541-385-3202 1. Website: ww.cleschM es.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: 5/15//1/ Project Name: free RAMS fr 'Cu?c C�c Project Beginning Date: I r cia*11 .£ ►f y d 4roject End Date: o2:- I‘4` C 4 Amount Requested: � /,0 0 0 Date Funds Needed: / Name of Applicant Organization: eziuC,Speul Zfrltl Alitc k . prvolee2b Address: 9/0 .$ YV 1 15an , .-1 — City&Zip Code: Eke g77O Tax ID#: r71 -v077519 Contact Name(s): �� `ayt weilivtylver Telephone#: L5q I_(017- 1 p 10 Fax#: jt+) . 1710'7 J Email Address: illero WO bent skll p,or�Lj On a separate sheet(s),please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. REC . I V E D *Applicant may be contactcd during the review process and asked to provide a compleillitil item Act et. 5 P014 BOARD OF COMMISSIONERS ADMINI3TRATIoN e 11 BEND . SPAY+ .. PROJECT. Deschutes County Discretionary Grant Application 2014 Bend Spay and Neuter Project 1. Bend Spay and Neuter Project provides affordable, preventative veterinary care for cats and dogs at risk of suffering in Central Oregon in order to create a more humane community. All of our programs are geared towards keeping pets out of our local shelters and in loving homes. BSNP provides affordable sterilization for owned animals, trap, neuter, return (TNR) for feral and stray cats, affordable preventative wellness services, operates the HOPE pet food bank in conjunction with Bend Pet Express, and recently created a lost pet network called Furry Friend Finder to help reunite lost pets with their owners. BSNP has provided services to over 37,000 cats and dogs in Central Oregon since 2004. BSNP is governed by a Board of Directors, and daily operations are led by the Executive Director, Megan Wellinghoff, and Medical Director, Dr. Katie Bahr. 2. Bend Spay and Neuter Project is proposing holding two annual free clinics where free rabies vaccinations would be provided for dogs and cats. Clinics would tentatively be held in Ponderosa Park, due to it's proximity to government subsidized housing complexes. Rabies clinics would be available to anyone on a first come, first served basis. 3. The timeline for the project would be to hold one clinic in September of 2014 and one clinic in April of 2015. Each clinic would be held on a Saturday for 4-5 hours. 4. Free Rabies Vaccine Clinics would benefit our community in three ways. First and foremost, by helping to ensure that all pets in our area receive at least one rabies vaccine in their lifetime. Although rabies is not very common in this area, approximately 1 in 100 bats in our area do carry the disease. Vaccinating pets against rabies is the first step in reducing the risk that there will be an outbreak of rabies in Deschutes County. By partnering with BSNP on this project, Deschutes County will improve public health for residents in our community. In addition to improved public health, low-income pet owners will have an opportunity to provide their beloved pets with the basic care they need to stay healthy. This clinic would also provide BSNP the opportunity to distribute vouchers for affordable or free (pending funding) vouchers for spay and neuter services to community members most likely to contribute to the pet overpopulation problem, those living at or below the poverty line. Statistically, 85% of dog bites involve intact dogs, by offering both rabies vaccinations and vouchers for spay/neuter services, the partnership between Deschutes County and BSNP could significantly reduce the chances of a rabies outbreak in Deschutes County, while working to decrease the number of dog bites occurring annually. 5. Free Rabies Vaccine Clinics would benefit low-income residents in our community, specifically those living at or below the poverty line. BSNP is prepared to offer as many free rabies vaccinations as we can provide within a 4-5 hour period. We anticipate being able to provide 100 vaccinations at each clinic. It would also afford an opportunity to reach the population most likely to have unaltered pets, and encourage them to spay/neuter their pets, improving the lives of the pet, their owner and public safety. 6. Grant funding from Deschutes County would be used to provide medical staff from BSNP to administer the vaccination clinics in the amount of$500 per clinic. Boehringer Ingelheim Medical Supply company will provide rabies vaccinations free of charge for these clinics. Bend Spay and Neuter Project will provide advertising for the event. 7. We hope to continue doing bi-annual free vaccination clinics, and we hope to continue to partner with Deschutes County to improve public health in our community. Deschutes County Board of County Commissioners Discretionary Grant Program Board Meetin g July Date: Jul 9,2014 Organization: Central Oregon Veterans Outreach Organization Description: Established in 2005 to act as a clearinghouse of information for veterans and to assist homeless and disabled veterans with basic essentials for living and to support their reintegration into safer and healthier living environments. Project Name: Making Our Service Count Project Description: Develop a software program to maintain accurate records of clients and provide information about services. The program will be developed by a volunteer using FileMaker Pro. Project Period: July 15, 2014 and ongoing Amount of Request: $970 Previous Grants: None recorded Approved: Declined: Deschutes County Board of Commissioners PO Box 6005,Bend,OR 97701-60005 1300 NW Wall Street,Suite 200,Bend,OR /9- Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: May 13, 2014 Project Name: Making Our Services Count Project Beginning Date: July 15, 2014 Project End Date: Ongoing Amount Requested: $970.00 Date Funds Needed: July 1, 2014 Name of Applicant Organization: Central Oregon Veterans Outreach Address: 61510 S Hwy 97 Suite 100 City & Zip Code: Bend, OR 97702 Tax ID #: 76-0782755 Contact Name(s): Jerry Hollis, Executive Director Telephone#: 541-383-2793 Fax #: 541-389-5106 Email Address: jerry.hollis @covo-us.org O n a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. RpECEIVE �` *Applicant may be contacted during the review process and asked to provide a complete line item tid M AY 2 7 2014 =9 BOARD DCOMMISSIONERS MIITTI 1. Describe the applicant organization, including its purpose, leadership structure, and activities. The mission of Central Ore g on Veterans' Outreach (hereafter "COVO") is "To serve, assist and create support for the veterans of Central Oregon." In 2005, three disabled Vietnam veterans started COVO to assist homeless and disabled veterans with basic essentials for living and support their reintegration to safer and healthier living environments. Our relationships with veteran groups in Central Oregon and our partners in the community allow us to act as a clearing house of information for veterans. The first outreach efforts focused on the homeless camps scattered around Central Oregon. Help was given to anyone in need. As trust began to build, COVO began to provide suitable, affordable housing for veterans. The first housing project was The Home of the Brave, a six-bedroom transitional house for homeless veterans who have no income. Currently, a case manager is on site to provide employment and continuing education counseling, supporting veterans in developing life skills that will eventually allow these individuals to live independently. COVO has since expanded housing opportunities to include a duplex for women veterans, twelve (two- bedroom) apartments, a single-family home and a seven-unit house for long- term housing. Additionally, COVO provides case management for veterans at Bethlehem Inn, the local homeless shelter. COVO currently holds the contract for the Supportive Services for Veterans Family Program. This program assists homeless veterans and those in danger of being homeless in either maintaining or gaining stable housing. COVO has also increased outreach services to include medical and dental mobile units, pension and disability claims assistance and reintegration services in the area of housing and employment. The leadership structure of COVO is comprised of a seven-member Board of Directors made up of retired military veterans and community business people. The full-time Executive Director oversees operations and staff There are currently 13 paid staff and 35 volunteers. These volunteers assist the organization in various capacities ranging from working the reception desk, assisting in outreach, to delivering food and supplies to homeless camps. COVO has just moved into new offices where the walk-in clients (veteran and non-veteran alike) can be better served with basic needs support. Clothing, shoes, toiletries, sleeping bags, tents, propane, and food are available every weekday. 2. Describe the proposed project or activity. The title of our project is: Making Our Services Count. The heart of our proposed project is to develop a software program that will allow us to keep accurate records of our clients. Currently, when a veteran comes to us for assistance, we take down a name, what branch of the military he/she served and what type of service is being offered. If that same veteran comes back two days later, he/she is recorded again. While we employ an institutional memory of frequency and type of ongoing services, and even though our various program directors keep clear and definitive records, there is no central data base of our clients and the services and goods they have received. This is problematic for a variety of reasons. First and foremost is the difficulty in justifying the good work of Central Oregon Veterans Outreach. It is awkward to apply for outside funding and grants, because the numbers are inflated. The most compelling reason though is that with the current system, our clients are reduced to being a number. A data base, like the one being proposed, would show the story of how COVO has assisted each individual it serves. Each client would be entered in the data base with vital information such as their military branch of service, address of record, and next of kin. We would list the types of services that have been provided ranging from housing assistance,job placement and outreach support. This one entry could show how a person might have moved from a homeless situation to one of self-sufficiency - true stories of inspiration and hope. We currently have a volunteer on site who is certified as a developer in FileMaker Pro. He has volunteered to develop our database to accommodate our needs. He plans to also include our donors in the database - a service we are paying for on a monthly basis. With this effort we will be able to rely on data to tell our story in compelling ways and thus ensure a more steady stream of outside support from grant-makers and donors. 3. Provide a timeline,for completing the proposed project or activity. If the Deschutes County Discretionary Grant Program is awarded to Central Oregon Veterans Outreach, our programmer/developer would begin meeting immediately with staff to determine the needs of the organization relating to the proposed database. He would begin writing program and would work with FileMaker Pro - Northwest Consultant (Stephen Day) to order the necessary site licenses and install them on existing Dell computers. Timeline: Meeting with staff-- one week Software development -- two weeks Training for staff-- one week The developer and staff realize that development of this database is ongoing. As Central Oregon Veterans Outreach grows, so do the programs, and the database will be expanded. If funds were received by July 1, 2014. - the program could be up and running by the beginning of August, 2014. 4. Explain how the proposed project or activity will positively impact the community. "The willingness with which our young people are likely to serve in any war, no matter how justified, shall be directly proportional to how they perceive veterans of early wars were treated and appreciated by our nation." --President George Washington "On the battlefield, the military pledges to leave no soldier behind. As a nation, let it be our pledge that when they return home, we leave no veteran behind." --Dan Lipinski In truth, the Bend community cares about our veterans. They want to see our service men and women come home and find affordable housing, work in a job they enjoy and maintain a healthy life-style. The ability to assist our veterans and the homeless population in general will be greatly enhanced by a database that can accurately track our clients, tell of their success and assist our organization in providing resources through grants and donor support. 5. Identify the specific communities or groups that will benefit. As described throughout this proposal - veterans, their families and the homeless population living in and around Central Oregon will be the primary recipients. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize aniticpated expenditures*. Amount Requested: $970.00 Itemized Expenditures: • $194 per FileMaker Pro License for 5 computers $970.00 One computer will be designated as the server - "Peer to Peer"no extra cost **Volunteer to develop database specifically for COVO no cost. Total expenditures $970.00 7. If the grant will support an ongoing activity, explain how it will be funded in the future. This proposal is requesting a one-time grant for purchase of FileMaker software. All other cost for personnel as well as set-up and maintenance requirements will be the responsibility of Central Oregon Veterans' Outreach. • Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: July 9,2014 Organization: Serendipity West Foundation Organization Description: A 501(c)3 organization created in 2007 with the goal of bringing programs that empower Central Oregon youth to create positive change for themselves and their communities. Project Name: Challenge Day in Bend-La Pine Middle and High Schools. Project Description: Support for Challenge Day, a nationally-recognized youth program of intensive three-day workshops for middle and high school youth and school staff to learn positive ways to interact and deal with issues surrounding their lives. Project Period: September 1, 2014 through May 29,2015 Amount of Request: $1,000 Previous Grants: 3/25/2013 $; 1,000.00 Challenge Days in Bend-La Pine Schools Approved: Declined: ,-1- �l . Deschutes County Board of Commissioners PO Box 6005,Bend,OR 97701-6005 ' � 1300 NW Wall Street,Suite 200,Bend,OR " .•''µ: Telephone: 54l-388-6571 Fax: 541-385-3202 Website: .vww.de cbutcs.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION .,. • , ° _ -. '�►. cam'LA-AM Today's Date: L j l a-5-1 i Li Project Name: t 0 o L 67-4 W.410..N- S CA-if r et S Project Beginning Date:I a j l' l 4 I Project End Date: -c1 1i 5-- Amount Requested:I ti,o-ere e'—° 1 Date Funds Needed:^ ( C( b + 1 LI Name of Applicant Organization:I S (z. ,!y] t 1O►T1 w bar 6 I"Z9 U-M 0 A-11 oiy Address:I 0-0 a-q 1 As is S t1i9 L.-L=3 D vL. City&' Zip Code:i L.----4 i.) , On- R-T-1 Q / Ta=m#: Contact Name(s):I Cel4eLer t- 0 X 6.774j a/6- j,_I Telephone#: I G14 L ,!Dpa- {t7 (l a Fax#:1 "Email Address:611.1,24 4 Q S.tcleL -"N 19 r rD a:11(1J LfS^,,(I)626., 4. On a separate sheet(s),please briefly answer the following questions: 1. Describe the applicant organization,including its purpose,Ieadership structure,and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions,if any. Itemize anticipated expenditures*. 7_ If the grant will support an ongoing activity,explain how it will.be funded in the future. Attach: Proof of the applicant organization's non-profit status. Applicant may be contacted during the review process and asked to provide a complete line item . . B E U E. V L --ti .J APR 2 5 2014 ..) BOARD F COSMTRA JIONERS Serendipity West Foundation Proposal to Deschutes County Commissioners Discretionary Grant Program Questions 1.Describe the applicant organization, including its purpose, leadership structure, and activities: Serendipity West Foundation is a 501(c)(3)non-profit organization located in Bend, Oregon. The organization was created in 2007 by Carol Oxenrider, a retired school teacher, with the goal of bringing programs to the youth of Central Oregon that help empower them to create positive change for themselves and their communities. To this end, Serendipity West Foundation sponsors day programs and experiential workshops for youth that focus on issues such as teasing, bullying, stereotyping, racism, violence, suicide and drug and alcohol abuse. Youth participants focus on addressing these issues through lessons of diversity and truthful expression with themselves and their peers. Beyond the scope of its programs and workshops, Serendipity West Foundation supports long-range teen leadership by providing support for students to create community-based projects. To date, Serendipity West Foundation has sponsored programs that have reached over 6,000 middle and high-school students and 1900 adult volunteers in 16 schools. It is the goal of the organization to reach over 2000 more youth in the 2014-2015 school year and to continue to support them as they become leaders for positive change in their schools and communities. 2. Describe the proposed project or activity: Based on previous success sponsoring Challenge Day and other provided workshops for middle and high schools throughout Central Oregon, Serendipity West Foundation is focusing on increasing its efforts to bring this program to all of the youth and schools in Central Oregon. Serendipity West Foundation also provides post-event, follow-up programs to schools to continue the positive changes following workshops and events. These have included a Bullying Prevention&Bystander Empowerment program, as well as presenting peer pressure and self- esteem films like Fat Boy Chronicles and Bully with accompanying author/panel activities and open-discussion forums. Challenge Day is a nationally-recognized youth program that focuses on creating change through intensive three-day workshops in which middle and high-school youth and school staff learn positive ways to interact with one another and deal with the issues surrounding their lives. As mental health issues, substance abuse, and violence increase in schools, it is critical that students are provided with the skills needed to deal with these situations without succumbing to negative outcomes. After attending the three-day program, students and adult volunteers are able to set and move toward achieving goals that positively impact their lives and the lives of those around them. Among the outcomes achieved by participants are realizations of self-limiting thoughts and behaviors, a greater understanding of the impact of their actions on others, a greater respect for all diversity, and the desire to lead service-oriented lives. Serendipity West Foundation has witnessed the results of the Challenge Day workshops and wants to expand its reach throughout Central Oregon. Serendipity West Foundation is seeking $1,000.00 in funding support from Deschutes County for program costs to bring Challenge Day to Deschutes County schools. We are in the process of scheduling Deschutes County Middle Schools and High Schools in 2014-2015. These workshops will reach an expected 800 teens and 200 adult staff. 3. Provide a timeline for completing the proposed project or activity: We are in the process of scheduling Deschutes County Middle and High Schools in the 2014- 2015 school year. 4. Explain how the proposed project or activity will impact the community's economic health: The Challenge Day workshop and other provided workshops are not simply programs that provide youth with the skills needed to manage their lives and confront the struggles that face them daily. Challenge Day is also centered on building an inclusive and cooperative community and instilling in youth a sense of service toward those around them. Developing these skills and sensibilities at an early age will allow the young people of Central Oregon to be better prepared to transition into roles as productive, committed members of their neighborhoods and communities. The skills that young people learn from participation in the Challenge Day workshop are the very same skill sets that will make them successful in their careers. Having a workforce-ready generation of young people is critical to the sustained success of the Central Oregon area. As the economic health of any community is directly linked to the ways in which it seeks to serve and develop its younger generations, it is certainly in the best interest of Deschutes County to support programming such as Challenge Day which fosters the growth of youth into future leaders and community supporters. S. Identify the specific communities or groups that will benefit: Through the Challenge Day events carried out to date in Central r egon schools, the wide- ranging effects and impacts for a number of groups have already been seen. Obviously Challenge Day has directly impacted students and their schools. Following the workshops, school officials and safety personnel have reported fewer incidences of conflict among students. While the immediate impact of this result is evident in a safer, more accepting school environment, a reduction in violent and non-violent conflict among young people has the added benefit of decreasing the burden on community juvenile justice departments and personnel. A safer community is also beneficial to the economic vitality of the area. In fact, community business owners have also experienced the positive outcomes of the workshops. These businesses have reported decreases in crimes committed by teens during school breaks, lunch periods, and afterschool hours. Challenge Day workshops also incorporate the use of adult volunteers who participate along side students. These volunteers represent a cross-section of the community and have consisted of parents, business owners, police officers, therapists, and school administrators. Adult volunteers are able to bring the mission of Challenge Day back with them into the community to support young people and add to the value of the program. Giving young people the ability to understand the ramifications of their actions on others and providing them with ways to positively deal with adversity is of benefit to the entire community, as these young people will soon make their way into the community. To ensure that these young people are community supporters, rather than a community burden is of the utmost importance and should be the goal, not only of the Serendipity West Foundation, but of all of the citizens and leaders of Central Oregon. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures. The Challenge Day program cost is $3,200 per day and directly supports 100 teens. Grant funds from Deschutes County will directly support the cost of the upcoming scheduled Challenge Day workshops. Below is a listing of current and anticipated funds and in-kind donations for the workshops to be scheduled in the 2014-2015 school year: OCF Foundation $15,000.00 Rotary Club of Greater Bend(Duck Race) $ 9,717.33 Lumbermens Insurance Services $ 400.00 Structus Building Technologies $ 500.00 Microsoft Matching Gift Program $ 680.00 Whole Foods $ 912.50 Pahlisch Homes $ 4,000.00 5 Fusion Fundraiser, May 5, 2014 $ 2,000.00- $3,000.00 anticipated Total - $33,209.83- $34,209.83 In-Kind Donations: Comfort Inn& Suites $ 800.00 Chow Restaurant $3,000.00 Total- $3,800.00 Expenditures: 8 Challenge Days $25,600.00 Total- $25,600.00 7. If the grant will support an ongoing activity,how will it be funded in the future: Future Challenge Day workshops are supported by committed funding from corporate sponsorships, grants, school collaborative fundraising, and annual fundraisers. Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: July 9,2014 Organization: La Pine Park and Recreation Foundation Organization Description: The La Pine Park and Recreation Foundation supports the ongoing operations and special initiatives of the La Pine Park and Recreation District by developing funding, securing resources, and marketing the District's programs to existing or potential constituents. Project Name: La Pine Frontier Heritage Park Outdoor Restrooms Project Description: Add a rest area and restroom to Frontier Heritage Park. Project Period: May 15, 2014—July 15, 2015 Amount of Request: $2,500 Previous Grants: 4/20/2001 $ 1,400.00 5/8/2001 $ 1,064.56 4/10/2002 $ 1,250.00 Install electrical service at White School Park Complex 6/28/2005 $ 2,500.00 Interim General Manager 4/30/2008 $ 1,000.00 Teen Lounge 6/9/2008 $ 2,381»57 Summer Kids Program 7/7/2008 $ 1,357.10 2006 and 2007 Elections 8/13/2008 $ 5,000.00 Security Measures 3/29/2010 $ 1,500:00 Jade's Jazz Festival 822/2012 $ 2,000.00 Rosland Campground Improvements 6/24/2013 $ 900.00 Community Water Feature and Courtyard Approved: Declined: 01-Es a Deschutes County Board of Commissioners PO Box 6005,Bend,OR 97701-6005 1300 NW Wall Street,Suite 200,Bend,OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: May 21,2014 Project Name: La Pine Frontier Heritage Park Outdoor Restrooms Project Beginning Date: May 15,2014 Project End Date: July 1.5,2015 Amount Requested: $2,500.00 Date Funds Needed: July 15,2014 Name of Applicant Organization: La Pine Park and Recreation Foundation Address: P.O.Box 664 City&Zip Code: La Pine,OR 97739 Tax ID #: 27-3214817 Contact Name(s): Vicki Russell Telephone#: r541-420-1383 Fax#: Email Address: Vickir@vickrussellconstruction.com vickrussellconstruction.com On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. *Applicant may be contacted during the review process and asked to provide a complete line item budget. Page 2 Deschutes County Discretionary Grant Program Application 1. Describe the applicant organization, including its purpose, leadership structure, and activities: La Pine Parks and.Recreation Foundation's mission is: To support the La Pine Parks and Recreation District area and enhance access to recreational activities for all community members. We act primarily as a fundraising arm and have raised dollars for capital projects(e.g. La Pine Community Center,numerous parks)as well as programs(e.g. the HUB, La Pine Adult Education Programs). 2. Describe the proposed project or activity: The addition of the rest area(and restroom)at Frontier Heritage Park will create a fully functional hub for the community,reflect La Pine's pride and vitality,and increase events and tourism. 3. Provide a timeline fur completing the proposed project or activity: Our target finish date is July 15, 2015—or sooner as supplies, contractor services and weather cooperate. 4. Explain how the proposed project or activity will positively impact the community. Outdoor restrooms are a long standing need for health and safety in several ways: A)Tourism needs is likely our largest income factor for the outdoor restrooms. Reportedly, 90,000 travelers have no restroom facilities along the highways after Summer Lake,K. Falls' Beaver Marsh, or Oakridge. Nor are their convenient restroom facilities driving through Bend or Redmond. We believe La Pine will become a destination for that needed restroom stop—which will end up including a meal, shopping, reading flyers on local features, etc. B)This Park has been the location for large community events (fairs, musical gatherings,talent shows, etc) C)The community and visitors using the playgrounds and fountain-gardens that are already established 5. Identify the specific communities or groups that will benefit. Everybody in La Pine's and those traveling through Newberry Country have access and will appreciate the facilities - whether enjoying our Special Events or a day in the park. 6. Describe how grant funds will he used and include the source and amounts of matching funds or in- kind contributions, if any. The City of La Pine has approved a$2,000.00 donation. We have many fundraisers on the calendar and will be seeking other funding partners. Itemize anticipated expenditures*. A preliminary bid stated $25,000. Now that we have plans, we are in the process of costing out the engineered building materials and seeking construction bids—(see attachments) 7. lithe grant will support an ongoing activity, explain how it will he funded in the future. Built on the property of La Pine Parks and Recreation, I have a statement from the Director stating it will be maintained by their staff. (See the attachment) Attachments: ,..Proof of the applicant organization's non-profit status. Restroom plans Restroom maintenance statement Budget Form Organization Name:La Pine Cohort 4 Project Title: Public Restrooms Budget Year* : 1-1-14 to 12-31-14 The Ford Family Revenue Org Budget Project Budget Foundation Funds Funds Requested from The Ford Family Foundation $ 5,000 $ 5,000_ Other Foundations Government grants and contracts $ 3,000 Donations from businesses Donations from individuals 400 Special events $ 10,650 Program fees Investment income In-kind $ 4,650 Other: La Pine Chamber of Commerce $ 500 Other; La Pine Park& Rec District $ 3,000 Other: [Add source of revenue] Other: [Add source of revenue] •Total Revenue= $ - $ 27,200 $ 5,000 The Ford Family Expenses Org Budget Project Budget Foundation Funds In Kind Contract Services $ 4,650 Contract Services _ $ 7,350 Materials $ 15,000 $ 5,000 Fundraising expenses $ 100 Printing and Promotion $ 25 Postage $ 25 Supplies Advertising $ 50 Taxes In-kind Other: [Add expense description] Other: [Add expense description] Other: [Add expense description] Other: [Add expense description] Total Expenses= $ - $ 27,200 $ 5,000 * If request is for multi-year support provide Yr 1 budget information only. LA PINE'S FRONTIER HERITAGE PARK OUTDOOR RESTROOM MAINTENANCE Our maintenance person would clean daily in the morning during the restrooms open days. Bob Schulz Director La Pine Parks & Recreation District T. 541.536.2223 E. Bob.SchulzAIapineparks.org www.Iapineparks.orq Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: July 9,2014 Organization: Cloverdale Volunteer Fire Fighters Association Organization Description: The Cloverdale Rural Fire Protection District provides emergency response services to the Cloverdale community. The organization includes a paid Chief and Training Officer,but is otherwise staffed by volunteers. Project Name: Cloverdale Fire I-lydraulic Rescue Tools Project Description: Purchase a used hydraulic extrication tool system(Jaws of Life)to enable emergency responders to remove occupants from motor vehicles which have been involved in serious accidents. The used system will cost$7,500 of which$2,500 will be provided by the Cloverdale Rural Fire Protection District and $2,500 by the Cloverdale Volunteer Fire Fighters Association as a result of previous fundraising efforts. Project Period: March 1, 2014. —June 30, 2014 Amount of Request: $2,500 Previous Grants: 11/21/2012 $ 3,000.00 Volunteer Program/Building Construction 11/1/2010 $ 1,500.00 Thermal Imaging Camera Approved: Declined: J TES OG ��j A Deschutes County Board of Commissioners N iA PO Box 6005,Bend,OR 97701-6005 1300 NW Wall Street,Suite 200,Bend,OR. Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: r/1 5/1-0/11 Project Name: C'AV&&MIX 1I( f(iI*MLIL Rl5.trg T004,5 Project Beginning Date: finks*, 11 if Project End Date: [ 5uat& Z-0iq Amount Requested:f . Z,5-00 Date Funds Needed: 45 qP Name of Applicant Organization:1C tov *h 651 Voc.uwr&ed. Fite Ft6iftVas Assoct4TtoA) Address: ‘$7*'? 6E04E CYRu3 IQ!) City&Zip Code: StsTE*s 177s7 Tax 111)#: 9i-17Hg1o9 Contact Name(s): 4m00 pit T O 5 ' Telephone#: 511 03 11 Fax#: ,vo„rF Email Address: ao,www`a ejov?rja le C;re.. row On a separate sheet(s),please briefly answer the following questions: I. Describe the applicant organization, including its purpose, leadership structure,and. activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity,explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. 'Applicant may be contacted during the review process and asked to provide a complete line item budget. May 12,2014 Deschutes County Board of Commissioners 11ECEIVE7' 1300 NW Wall St. Bend,OR 97701-1960 Re: Discretionary MAY 1 5 2014 nary Grant Program Application for Hydraulic Rescue Tools Dear Commissioners, BOARD OF COMMISSIONERS ADMINISTRATION The Cloverdale Rural Fire Protection District(CRFPD)is staffed by a paid Chief and a paid Training Officer, and operates on a budget funded with the lowest tax rate in Deschutes County. The remainder of the officers and firefighters are unpaid volunteers. These volunteers donate literally thousands of hours of their time to drills and emergency responses in order to provide the community with an outstanding level of service. The Cloverdale Volunteer Fire Fighters Association(CVFFA)is comprised of these volunteers. Through donations and fundraisers,the CVFFA has been able to purchase and maintain its life saving Automated External Defibrillator(AED)program,which has allowed us to place these units in our first response vehicles and have already resulted in lives saved.We have also been able to purchase additional lighting to improve our effectiveness during night time incidents,as well as stabilization equipment to improve rescuer and patient safety during automobile extrications. This year we are trying to raise money to purchase a used hydraulic extrication tool system(AKA The Jaws of Life). This unit is a very valuable tool for enabling firefighters to remove occupants from motor vehicles which have been involved in significant crashes. With two major highways(126&20)running through the heart of our district,we respond to numerous crashes every year.These highways carry a high volume of passenger car traffic along with commercial freight.The combination of high volume,high speeds,extreme weather conditions,and breathtaking distractions(i.e.wildlife,natural vistas,etc.)have proven to have a historically fatal result. Our current equipment is simply not capable of dealing with today's technology.Modem vehicles are manufactured with tougher,lighter materials which have been proven resistant to the cutting technology of older generation tools.Recently we experienced significant failure of our equipment when attempting to perform extrication on a newer vehicle.Our current system is also unreliable at best and has consumed more maintenance resources than our small department can afford. New hydraulic extrication tool systems generally cost over$30,000. We have been able to locate a used Holmatro system equipped with a cutter,a spreader,a ram,two sets of supply hoses and a 1 year warranty for $7,500. This system would more than double our capability since it also allows two tools to operate at the same time and is completely compatible with our neighboring departments(Sisters-Camp Sherman Fire,Black Butte Fire,Bend Fire,and Redmond Fire)which is important since we often operate in cooperation on highway incidents. We would like to request a grant of$2,500 to be matched by$2,500 from the CRFPD as well as$2,500 of funds already raised by the CVFFA.The system will be available for purchase in June of 2014.We would appreciate your consideration in assisting us with the purchase of this Hydraulic Rescue Tool system. Sincerely, Damon E Frutos,President 68787 George Cyrus Road Cloverdale Volunteer Fire Fighters Association Sisters,Oregon 97759 Admin 541-389-2345 Substation 541-548-4815 cvffa @cloverdalefire.com www.cloverdalefire.com Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: July 9,2014 Organization: Neighborlmpact Organization Description: NeighborImpact serves 55,000 residents of Crook, Deschutes, and Jefferson Counties by providing food, housing and energy assistance, and early childhood education. The organization is governed by a 15-member board of directors which represent government, education,business,and health and human services sectors in all three counties. Project Name: Transitional Housing Program Project Description: Hire a Case Manager to administer the Transitional Housing Program which assists homeless families and people facing an immediate housing crisis by providing rental assistance and supportive services. The Case Manager position is required to secure $200,000 in funding from the U.S. Department of Mousing and Urban Development(HUD). However,HUD funds cannot be used for this purpose. Project Period: July 1,2014 through June 30, 2015 Amount of Request: $2,500 Previous Grants: 7/7/2008 $ 3,000.00 Head Start Mobile Dental Van 2/8/2010 $ 2,000.00 Food Bank Expansion 8/2/2010 $ 2,000.00 Redmond Child Care Provider Network 3/2/2011 $ 600.00 Veterans Supportive Services Grants Application 8/22/2012 $ 2,000.00 Redmond Childcare Alliance Network 10/10/12012 $ 5,000.00 La Pine Low/Mod Income Family Assistance 1/22/2014 $ 2,000.00 Point in Time Homeless Count Approved: Declined: �a-rr-S e ° °<,... raj PO Ah. 1 Deschutes County Board of Commissioners L� +"4 -< PO Box 6005,Bend,OR 97701-6005 1300 NW Wall Street,Suite 200,Bend,OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: May 5,2014 Project Name: Transitional Housing Program Project Beginning Date: July 1,2014 Project End Date: June 30,2015 _ Amount Requested: $2500 Date Funds Needed: July 2014 Name of Applicant organization:L Neighborlmpact Address: 2303 SW First Street _ City&Zip Code: Redmond,OR 97756 Tax ID#: 93-0884929 Contact Name(s): William Kemp Telephone#: 541-323-6501 Fax#: 541-548-2380 Email Address: billk@neighborimpact.org On a separate sheet(s),please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure,and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity,explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. I p*Applicant may be contacted during the review process and asked to provide a complete line item jECE1VE (,t � MAY 8 2014 BOARD OF COMMISSIONERS ADMINISTRATION * Deschutes County Discretionary Grant Program Application 2014 Neighborlmpact 1. Describe the applicant organization,including its purpose, leadership structure,and activities. "Supporting people, strengthening communities" is not only the mission of Neighborlmpact, it is at the heart of every decision we make. Our purpose is to empower individuals and families to succeed and help people make better choices for a brighter future. Since 1985, Neighborlmpact has served Crook, Deschutes and Jefferson counties in Central Oregon. Our organization is considered the largest nonprofit in our region on a client-served basis, serving 55,000 residents annually. Neighborlmpact programs support people in our community who need it the most as well people who need a temporary boost. In fact,our programs benefit 1 in 4 residents of Central Oregon and we are the region's leading provider of food,housing services, energy assistance, and early childhood education services. We are governed by a 15-member board of directors representing all three counties and multiple sectors of the community such as government,education, business,and health and human services. As per our bylaws,one-third of our board represents the economically disadvantaged from Crook, Deschutes,and Jefferson Counties. 2. Describe the proposed project or activity. Neighborlmpact seeks funding for our Transitional Housing Program (THP). This program assists homeless families and people dealing with an immediate housing crisis by providing rent assistance and supportive services.These services provide stability and help those we serve secure permanent housing. Recently, Neighborlmpact has been given the opportunity to secure an additional$200,000 in transitional housing funds through the U.S. Department of Housing and Urban Development(HUD). This is great news for our Transitional Housing Program, however,the HUD funding necessitates that our organization hire a Case Manager to run the program but does not include money for this position. In order to receive the HUD money,our organization needs to raise an additional$30,000 for the Case Manager position. We are hoping that the Deschutes County Commissioners will be a part of this effort and see the benefit of investing$2500 in order for our organization to secure the $200,000 in federal funding. The Case Manager will provide important support for those in transition from homelessness to stable, permanent housing. This support includes job search training, mental health referrals, and ensuring that children attend school. The Case Manager is also responsible for parenting skills referrals, budget preparation and training,and debt reduction counseling with clients. Securing the additional$200,000 from the U.S. Department of Housing and Urban Development will allow Neighborlmpact to serve an additional 25 households as they transition from the family shelter to their own apartments. Transitioning from homelessness to stability is a turning point for the clients we serve and this opportunity will make an incredible impact in the lives of local families in Central Oregon. 3. Provide a timeline for completing the proposed project or activity. The timeline for this program will run during our fiscal year,July 1, 2014 through June 30, 2015. The Case Manager will work with clients who reside in Neighborlmpact's Nancy's House Family Shelter and, based on their individual needs,create an action plan that guides them from homelessness to obtaining and maintaining permanent housing. Participants may remain in the program and receive a rent subsidy for up to one year while working towards becoming self-sufficient. Our families agree to a case management plan and meet with a case manager on a scheduled basis. Continuation in the program is contingent upon following established guidelines and making progress towards meeting established goals. 4. Explain how the proposed project or activity will positively impact the community. Our Transitional Housing Program benefits the community by providing families with children with a safe, drug-free environment and the support necessary to help them move forward in life. At the shelter,our clients have their own beds,eat regularly,and are connected with health and counseling services. Children are able to focus on schoolwork instead of worrying about where they will sleep or where their next meal will come from. This security can help create a more positive classroom environment at school and more positive interactions with peers. The adults we serve learn new life skills and how to make healthier choices for themselves and their families. Our clients are better able to take care of their families economically and emotionally. When adults are better equipped to care for and support their own families, it reduces the burden on society. The need for physical and mental health care, law enforcement services, and drug and alcohol programs is diminished. Finally, 80%of families we serve move from Nancy's House Family Shelter into stable housing. This has a tremendous financial impact on the citizens in Deschutes County. Adults are able to secure and maintain employment and manage their finances. As a result,our clients pay their bills on time, benefitting landlords, utility companies,and business owners. 5. Identify the specific communities or groups that will benefit. The children,families and citizens of Deschutes County will benefit from this investment of$2500. In return, Neighborlmpact will receive$200,000 in federal funding to run this program and 25 additional families will receive intensive care and support as they make their way from homelessness to stability. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions,if any. Itemize anticipated expenditures*. Funds from the Deschutes County Commissioners Discretionary Grants Program will be used as match funding for our Transitional Housing Program. Specifically, it will be used to pay for our Case Manager while the U.S. Department of Housing and Urban Development will provide$200,000 in program support. This is included in the attached Transitional Housing Program budget and marked with an asterisk(*). Please see"Attachment A"for the general Transitional Housing Program budget and "Attachment B"for the specific Case Manager budget. 7. If the grant will support an ongoing activity,explain how it will be funded in the future. Although the HUD funding is only guaranteed for one year, Neighborlmpact believes that it will be awarded again after 2015. Therefore,we will continue to diversify our revenue sources in order to pay for the Case Manager position. We will apply for federal, state,and local grants,cultivate individual donors, and introduce new sponsors to our organization in order to ensure short-and long-term funding. • Ncighborltnpacl Statement of Revenues and Expenditures-Unposted Transactions Included In Report From 7/1/201.3 Through 6/30/2014 No ighberinrpas r Transitional.Housing Program Budget Revenue Federal Grants Program 434,076.00" HUD Included Program Delivery 67,441 00 Administration 6,287.00 Total Federal Grants 507,804,00 'total Revenue 507,804.00 Expenses Salaries Administrative Salaries 38,276 81 Total Salaries 38,276,81 Benefits Employer Paid FICA 2,373.16 Employer Paid Med FICA 555.01 Retirement-SEP 1,913.84 State Unemployment Insurance 1,416.24 Workmans Compensation Insurance 968.40 Health Insurance 6,675.67 Dental Insurance 434,30 Life Insurance 62.30 125 Plan Benefit 0,00 Employee Assistance Program 0,011 Unreimb Med Fee 0.00 Total Benefits 14,397.00 Supply&Expense Supplies 500.00 Other Fees/Services 0.00 Total Supply&Expense 500,00 Client Services Child Care&Mileage 0,00 Client Support Payment 7,561.00 Rental Assistance 409,873.19 Training Client (100 Total Client Services 417,434,19 Contractual Sub-Contracts 25,000.00 Total Contractual 25,000.00 Utilities&Telephone Cell Phones 950.00 Telephone 800 00 Total Utilities&Telephone 1,750.00 Vehicle&Transportation Mileage Reimbursements•Tri•County _310013.0 -Staff Total Vehicle&'transportation 3,000,00 Shared Cost Allocation Pool Fiscal 4,457,00 PIR 1,830.00 IT 1,157.00 Total Shared Cost Allocation Pool 7 444.00 Total Expenses 507,804,00 Balance 0.000 Total Balance 0.00 2stc' 1/012014,1 02 PM Nw,I,I,o1Lopacl Lxnywit -If npoxted htinsaa,r,im In I,u,rz i/)01)1;MY.Iskh 6,311/2D11 NcighbOrimpaC I Scuet Heir WociinStun Transitional Hawks; Duzehutru County Gamenn Individuol °imbue. 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AjIl US.122 1-01 To.,,,43 Ufr r.01 A11111.1N UIHIIUIU 11.1 16./XIS Sri HeflU 1,nok,,,Pun!FICA i,(115 Sri MOJI,ICA 2r,IS) ISUIIIIHUSII-251' 55 txi Rile• 11:swanco 1'61,65. 10111,11,111m,l&flU&2U 25445 SI 1511 7nmatimc 13,7.1 uo,- (10,1 525 Fun Tiener■ 55 SO lHkfl Alm,i71111-1, y Lan IS I Sri.51,Med Fel• 0515 11,101,8 U-I'll 14 Chill 251,1,5,2'5552525k 4'22L.F. 6%4; 1151605111551 9,2i5(Bimpk■ycv, 215155/15 50151 9155111 1]S 1.15110 Whick 1Yor4511s010n 1,41:11,R■111111311.011,111`::1 I .11bal) Lutulty 2611 V111.16;ek.I ral,...rs 3,41110 515r1:51 Com Alkwilwrs Pool ;mut 1255 HI HIS 715/1555 lo■Al 95.orol5i/.1 Ailmatnn Pool 1l111I5fl 5l151 51/511/55 ^1,111,2 1.45114,e Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: July 9, 2014 Organization: La Pine Community Kitchen Organization Description: La Pine Community Kitchen is a 501(C)3 non-profit organization which operates a volunteer-based program that provides hot meals, emergency food boxes, fresh produce, clothing,bedding,personal hygiene items, and pet food to those in need. Project Name: Produce Repair&Build Project Description: Repair deteriorating floor and fully enclose waiting area in existing produce distribution building. Project Period: September 1 through October 31, 2014 Amount of Request: $1,000 Previous Grants: 1/15/2002 $ 500.00 9/2/2002 $ 100040 Kitchen equipment and services 6/22/2006 $ 3,000.00 5/2/2007 $ 2,50040 6/27/2007 $ 6,000.00 Approved: Declined: 1 rj) CEIVE -0 1;1 r :;. JUN 2 7 2014 ..' s..a'` ' ,:,f .—/- BOARD OF COMMISSIONERS Deschutes County Board of Commissioners .t_' PO BON c>oos,Bend,ctrt 97701-6005 I300 M' Wall Strict.Suite 200,Bend.OR I clarhonc: 541-388-6571 lax: 541-385-120'2 Website: Nv■vw.desehutcs.rt DESCHUTES COUNT' DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: June 26, 2014 Project Name: Produce Repair & Build Project Beginning Date: September 1 2014 Project End Date: October 31, 2014 Amount Requested:L$1, 000•00 Date Funds Needed: August 2014 Name of Applicant Organization: La Pine Community Kitchen 16480 Finley Butte Rd,PO Box 813 Address: r..._ City&Zip Code:) La Pine, Oregon 97739 TaxID#: 20-2087631 Contact Nnme(s):rkim Hafermalz 7 Telephone#: [541-536-1312 J __ .................... .-.._ Fax#: 541-536-1312 1 Email Address:l_ directnrola p inecammunat Y kitchen.org On a separate sheet(s),please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure,and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4_ Explain how the proposed project or activity will positively impact the community. 5. Identity the specific communities or groups that will benefit. 6. Describe how grant funds will he used and include the source and amounts of matching funds or in-kind contributions- if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity,explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. *Applicant may he contacted during the review pruccss and asked to provide a complete line item budget_ nr" La Pine Communit y Kitchen 16480 Finley Butte Road - P.O. Box 813 - La Pine, OR. 97739 June 25,2014 Judith Ure Deschutes County department of Administrative services PO Box 6005 Bend, OR 97708-6005 Dear Ms Ure, The La Pine Community Kitchen is a 50103 non-profit that began January 3, 2002. It is a volunteer based program that provides hot meals,emergency food boxes, fresh produce. clothing,bedding,personal hygiene items, and pet food to those in need. These services are provided free to low or no income families with children, seniors, singles,homeless,disabled and veterans in Southern Deschutes County,Northern, Klamath County and Western Lake County. During 2013, we were privileged to provide 16,125 hot meals; 2,215 food boxes to 5,961 people; with 44,836 items of clothing;6,456 families; 5,909 families with fresh produce. We have also provided 861 families with pet food. Our produce area is our current concern. The flooring is old and in need of repair. Walls and windows need to be constructed so that clients can keep warm during the winter and the winter and cooler during the summer while waiting for their turn to shop. In the past twelve years we have not lost sight of our original goals. We still serve hot meals, and give out food boxes, fresh produce, clothing and pet food to those in our community. La Pine Community Kitchen appreciates Deschutes County department of Administrative Services for its consideration of this grant proposal. Yours truly, Kim Hafermalz Executive Director La Pine Community Kitchen We are a registered 501 3 in the state of Oregon under the tax lb #20-2087631 Proposed Project The La Pine Community Kitchen in partnership with Neighborlmpact and Fresh Alliance offer free produce,juice, and dairy products to low and no income people of Southern Deschutes County. Our produce distribution area is housed in a building that used to be a chicken coop. It has been thoroughly cleaned and insulated. It is serving the Community Kitchen well, but the part of the floor that we have our refrigerators and freezers on is deteriorating. Attached to the produce distribution building we have a semi-enclosed waiting area for our guests to sit and wait for their turn to "shop". They can wait as long as an hour and a half. Our goal is to repair the deteriorating floor and fully enclose the waiting area. Project Timeline The floor situation is dire, and because of the harshness of the winter weather here in La Pine Our goal is to complete both projects by the end of October 2014. Positive Impact on the Community During the first five months of 2014, the La Pine Community Kitchen gave out 61,192 pounds of fresh produce,juice, and dairy products. We are currently open to the public two days a week. That is 2,353.53 pounds of food that we give to the residents of Southern Deschutes County every day we are open. First, the safety situation we face because of the deteriorating floor is a major concern for our volunteers who work in that area. Second, to subject our guests, some of whom are elderly or otherwise vulnerable, to long waiting times in an area that is only protected from the harsh weather conditions by plastic sheeting is inhumane. By doing the floor repair and completely enclosing the waiting area we will better protect the health and well being of our hard working volunteers and our vulnerable guests. The Groups the Project will Benefit The La pine Community Kitchen serves families with children, seniors, the disabled, veterans, and the homeless. All of these groups take advantage of our free produce,juice, and dairy products. Our hard working volunteers will benefit by having a safer area to work in. How the Funds will be Used The funds we are asking for today will be used to purchase wood, hardware, and polycarbonate sheeting (for windows). The majority of the labor will be volunteers, but we have budgeted 20 hours of day labor at minimum wage. See the following table. Source Item Quantity Price Total La Pine Ace '/"4x8 CDX 10 26.99 269.90 Hardware Graded Plywood La Pine Ace 2x6— 12' GRN 20 6.49 129.80 Hardware Fir#2 La Pine Ace Face Mount 24 .89 21.36 Hardware Hangers _ La Pine Ace 1 %' screws-- 1 24.99 24.99 Hardware 5Ib box _ La Pine Ace 3" screws— 1 lb 2 5.99 11.98 Hardware box La Pine Ace 1/"4x8 CDX 10 19.99 199.90 Hardware Graded Plywood La Pine Ace 10' Clear Suntuf 3 29.99 89.97 Hardware _T La Pine Ace 1x4- Fir 3 2.99 8.97 Hardware Volunteer Labor 40 hours 0 0 Day Labor 20 hours 9.10 182.00 TOTAL 938.87 The La Pine Community Kitchen has also applied for a grant from the Sunriver Rotary Club for $5,000.00 general expenses and $2,500.00 for building maintenance. The grant from Sunriver Rotary Club will be awarded in December, so although The Kitchen will probably receive all or a portion of that grant request it will arrive later than our desired completion date of October 2014. La Pine Community Kitchen 31712014 Proposed Budget Proposed Actual Actual Budget Fiscal Yr Fiscal Yr 2014 2013 2012 Income Contributions Government 15,000 14,798 11,000 Agencies 22,500 6,274 27,878 Foundations 6,500 1,420 1,400 Contributions Donations 5,240 4,884 5,391 Individuals 21,500 33,977 30,092 Corporations 23,500 15,974 5,408 Inkind Donations 32,500 45,325 32,374 Fundraisers 11,280 4,218 10,171 Other Income 300 50 355 Total Income 138,320 126,920 124,069 Expenses Salaries 21,600 20,077 21,600 Payroll Taxes 2,700 4,940 2,629 Kitchen Food Program 20,000 31,377 19,234 Pantry Food Program 32,000 33,167 36,882 Clothes Closet 650 858 146 Fundraiser Expenses 750 718 402 Maintenance/Repair 4,000 5,209 6,834 Insurance 4,600 2,864 4,402 Equipment 309 532 Supplies 4,200 4,653 5,798 Contract Services 900 0 200 Travel Expenses 6,000 9,728 9,036 Utilities 9,500 8,675 12,111 Other Expenses 3,000 1,703 929 Construction 0 2,571 9,741 Total Expenses 109,900 126,849 130,476 Profit(Loss)Total 28,420 71 (6,407) I Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: July 9, 2014 Organization: Central Oregon Intergovernmental Council Organization Description: A regional public organization formed by cities and counties in Central Oregon under ORS 190 and which operates programs that include public transportation, workforce development, economic development, business loans, and community development. Project Name: Cascades East Transit Public Survey Project Description: Conduct a statistically valid survey designed to determine voter willingness to pay for transit services through a variety of funding mechanisms. Project Period: July 1,2013 through June 30, 2014 Amount of Request: $2,091 Previous Grants: 1/1/2001 $N\u�,$ 2,600 floa\ 3/15/2002 .1, 811.1 9, ��+ Help fund Central Oregon non-sawtimber biomass market study 9/15/2008 ap°�`�': Cultivating Our Local Food Economy 8/30/2010 ",,'S,1,,,1,9101,00,'''\X10,'''\ Central Oregon Food Summit Approved: Declined: O '4L Deschutes County Board of Commissioners a�t Z PO Box 6005,Bend,OR 97701-6005 �`'M 1300 NW Wall Street,Suite 200,Bend,OR 11-404i. Telephone; 541-388-6571 Fax: 541-385-3202 Website: ww v.deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: July 3,2014 Project Name: CET Public Survey Project Beginning Date: July 1,2013 Project End Date: June 30,2014 Amount Requested: $2,091 J Date Funds Needed: By August 30,2014 Name of Applicant Organization: Central Oregon Intergovernmental Council (COIC) Address: 334 NE Hawthorne Avenue City&Zip Code: Bend, OR 97701 Tax ID#: 93-0620261 Contact Name(s): Andrew Spreadborough Telephone#: 541-504-3306 Fax#: 541-923-3416 Email Address: aspreadborough @coic.org On a separate sheet(s),please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity,explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. *Applicant may be contacted during the review process and asked to provide a complete line item budget. Program A Deschutes County Discretionary Grant Pr og —Application Central Oregon Intergovernmental Council(COIC) Project:CET Public Opinion Phone Survey July 3,2014 1.Describe the applicant organization,including its purpose, leadership structure,and activities. COIC is a regional public organization formed by Central Oregon's cities and counties under ORS 190. COIC's roles include regional service delivery, planning,coordination and problem solving. Primary program areas include public transportation,workforce development,economic development,business loans,and community development.COIC operates the regional ional Cascades East Transit system. COIC's board of directors is composed of elected officials from each of the Central Oregon cities and counties, along with appointed members representing business,higher education, and chambers of commerce. 2.Describe the proposed project or activity. In 2013 the COIC Board formed a committee charged with developing recommendations on local public funding options for Cascades East Transit.The committee specifically worked to develop recommendations on four questions: • Governance:Should transit continue to be operated at the regional scale by COIC,and/or should a transit district or districts be formed? • Funding Geography:Should there be a single tri-county local funding solution,or a combination of funding solutions tailored to the service needs/priorities and willingness to pay of individual communities? • Local Funding Tool:Considering the broad array of dedicated funding tools in use in Oregon, what/which are appropriate for CET? If a fee or tax is recommended,what should the rate be? • Level of Service:Should the funding solution(s) be aimed at maintaining the current level of service,a highly expanded level of service,or somewhere in between? As part of the CET committee process, in the Fall of 2013 COIC implemented a statistically-valid survey of registered voters to with the primary purpose of determining voter willingness to pay for transit through a variety of funding tools. 3.Provide a timeline for completing the proposed project or activity. The survey work was completed in September 2013. 4. Explain how the proposed project or activity will positively impact the community. This project benefits the region by generating needed information to develop sustainable funding for the CET transit system. The CET system in turn benefits the region by creating a stable,sustainable transit system that can be relied upon by regional social service agencies and clients; businesses and employees; key sectors such as tourism, health care,and education;and the general public. The survey results of the survey indicate that voters are unlikely to approve a new transit taxing measure in the next 1-3 years.These results provided a foundation for the committee's work in developing a strategy to develop a sustainable funding model for the CET system.These recommendations include short term actions to stabilize the system through partnerships with cities,counties and key institutions,while working toward a long-term goal of establishing a dedicated local funding tool for the system. 5.Identify the specific communities or groups that will benefit. All of Crook, Deschutes and Jefferson counties.CET services are regional in nature, with services between and within the communities of Bend,Culver, La Pine,Madras, Metolius, Prineville, Redmond and Sisters. 6.Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions,if any. COIC contracted with Portland-based opinion research firm Moore and Associates to conduct the statistically valid phone survey of registered voters.Outcomes of the survey are included within the CET Funding Committee recommendations(attached),within appendix B. The overall cost of the survey was$40,000.The costs are have been shared among several partner agencies: • COIC received an ODOT grant which covered$21,818 of the cost. • The City of Bend contributed$10,000. • COIC contributed $4,091. • Jefferson County has contributed $1,000. • A request has been submitted to Crook County to fund$1,000. COIC is requesting that Deschutes County fund the remaining balance of$2,091. 7. If the grant will support an ongoing activity,explain how it will be funded in the future. The survey was a one-time expenditure. Future surveys will be covered by grants and other funding sources. CET Local Dedicated Public Funding Subcommittee FINAL Recommendations January 27,2014 Background and Purpose At their June 7 2013 meeting,the COIC Board developed a six-member Subcommittee charged with developing recommendations on local public funding options for Cascades East Transit.The committee decided to expand to include a variety of regional leaders and to provide recommendations regarding the following four questions: • Governance:Should transit continue to be operated at the regional scale by COIC, and/or should a transit district or districts be formed? • Funding Geography:Should there be a single tri-county local funding solution,or a combination of funding solutions tailored to the service needs/priorities and willingness to pay of individual communities? • Local Funding Tool:Considering the broad array of dedicated funding tools in use in Oregon, what/which are appropriate for CET?If a fee or tax is recommended,what should the rate be? • Level of Service:Should the funding solution(s)be aimed at maintaining the current level of service,a highly expanded level of service,or somewhere in between? The committee met eight times from August 2013 through January 2014 and produced these recommendations. See Appendix A for the full committee meeting process/timeline and roster. Assumptions During the course of their work the CET Subcommittee developed a variety of assumptions upon which to guide their work: 1. Central Oregon's local governments—cities and counties—and COIC are the key partners for transit service delivery for two reasons: • Local governments are the only organizations that have a stake in the broad suite of values served by transit—including addressing congestion and other community mobility issues,meeting the needs of underserved populations,and promoting community economic development and quality of life.Also,they are the best positioned to understand the balance of community needs and priorities. • Central Oregon's cities and counties formed COIC in part to provide services to meet needs that are shared across the region in an integrated and efficient manner.COIC and local governments should build on this foundation to work cooperatively and proactively to identify transit service needs and funding opportunities.Once base level service is achieved,additional focused partnerships can be developed to bolster service. FINAL CET Funding Committee Recommendations Page 1 of 25 2. Unlike partnerships with cities and counties, "focused partnership fundingl"is not sufficient to fund"backbone"or"base-level"transit service because partners will desire to fund service elements that provide direct benefits to them and not the system as a whole.These types of partnerships are therefore most useful in developing additional services over and above base service in specific areas and/or for individual clientele. 3. Fare increases will help pay for transit and are a potential policy choice,but will not provide a basis for transit funding because transit provides public goods above and beyond the benefits to individual riders,most of whom cannot afford the full cost of a ride. 4. The results of the September 2013 survey(see Appendix B for a summary of the survey findings),indicate that voters are unlikely to approve a new transit taxing measure in the next 1- 3 years.Therefore,the CET local public funding strategy requires a multi-phased approach,with short-term and long-term elements. Recommendation Highlights The Funding Committee has developed recommendations related to the original four questions as well as additional recommendations regarding Partnerships and Outreach and Engagement.The full list of recommendations,organized into Goals and Actions,are provided in the following section. Multi-phased Approach The survey results demonstrate that voters have yet to be convinced of the value of funding transit through a taxing measure. Therefore,the Funding Committee has recommended that COIC and its partners pursue a multi-phased approach to public funding including short-term(0 to 3 years)and long- term (3-5+years)elements. Phase One(short term)elements: • Develop agreements with cities and counties to define needed service levels and short-term funding methods that are tied to the actual cost of providing a base level of service(Scenario B— see box next page)in each community and across the region. • Build COIC's outreach and engagement capacity to increase public awareness of and support for the CET system. • Where base service is made available,COIC will focus on adding value through "focused partnerships"with partner organizations and agencies. Phase Two(long term)elements: 1"Focused partnership funding"is defined as contractual funding from individual businesses,state or federal agencies,or other organizations to improve service in specific areas or for specific interests or groups of clients. FINAL CET Funding Committee Recommendations Page 2 of 25 • Develop a dedicated,local,publicly-funded tool to achieve sustainable and convenient ("Scenario B")service levels across the region.The committee reviewed the range of local funding tools available to transportation and transit districts in Oregon and reached the conclusion that based on what we know today the committee's preferred local dedicated public funding tool is a region-wide property tax.However,the committee noted that conditions may change over the next 1-3 years,so COIC must continue to consider/evaluate other options for dedicated local funding. • If possible,the property tax would be levied by COIC through the ORS 190.083 provision. • Focused partnership agreements will be established with entities not subject to property taxes; establishment of'in lieu of property tax' contributions will demonstrate broad support for the system. Transit Service Levels • The funding tool will replace existing funding sources ±' in areas that desire Scenario B service levels. In areas The Committee contemplated that desire Scenario C(see Box this page)services, various service levels in making its any new revenue would augment existing funding in recommendations. Here's how each order to provide this higher level of service. were defined: Governance and Geography Scenario A. Unsustainable/Status Quo: In Oregon,certain funding tools are only available to specific Current service hours and routes, governance approaches(e.g. payroll taxes are only available with no funding for planning, for Mass Transit Districts). The committee recommends the outreach/engagement, or capital following: replacement. Declining ridership. • Due to economies of scale and the inter-community Scenario B. Sustainable and nature of essential trips(to access work,school, More Convenient: medical services,etc.) maintain a regionally-based Restoration of service hour cuts made in 2012 on the rural system, transit system with preference for ongoing plus conversion to fixed route in governance by COIC. Redmond, and to flex routes in • Determine if existing ORS 190.083 will allow COIL to Prineville and Madras. Budget for levy a property tax for transit operations(subject to planning, outreach/engagement, and capital replacement. voter approval). If not, pursue legislative changes to allow COIC this authority. Scenario C.Attract Choice • Long-term, maintain regional governance with COIC Riders: or if ORS190.083 provisions are unavailable,ensure Additional local routes in Bend and Redmond; later evening service that the governance model supports the chosen system-wide; Saturday service in funding tool(s). rural areas, Sunday in Bend; additional community connector Service Level shuttles. A key question for the Committee has been the vision for Scenario D. Urban Transit: transit service-specifically,should transit be very modest Conceptual urban-level route and designed to only meet the needs of transit-dependent density and frequency (e.g. Lane or riders,or should it be more robust and meet broader TriMet service levels). community goals?The Committee considered various service More information on page 22 levels(see Box this page),and recommends the following: FINAL CET Funding Committee Recommendations Page 3 of 25 it At a minimum, provide a sustainable and more convenient level of service(Scenario B,see Box) across the region within the short-term time frame. • Aspire to a more-robust(Scenario C,see Box)service level across the region over the long-term. The Scenario B service level corresponds to the short-term service levels developed in the Bend and Regional Transit Master Plans.The Scenario C service level corresponds to the mid-term improvements in each Plan. Partnerships Partnerships are viewed as a key means to stabilize funding for base level of service, improve transit service over base levels,demonstrate support,and to ensure that all beneficiaries of transit are contributing.As stated above,there is a distinction between core local government partners and focused partnerships with other entities.The committee recommends the following: + COIC will develop formal partnerships with cities and counties for local funding to provide base level of service(scenario B) in communities throughout the region. • COIC will pursue focused partnerships to meet the organizations and agencies'specific transportation needs,augment base levels of service,and demonstrate the value of transit.Key partnership opportunities include education,tourism,social service,and health care sectors, and business in general. • Partnerships should span multiple years, be stable,and involve extensive outreach/ communication and the option for modifications to ensure that services are meeting needs. Outreach and Engagement A lack of marketing and outreach/engagement was identified as a key weakness for Cascades East Transit's ability to develop public support for transit and partnerships.The committee recommends the following: • Significantly bolster COIC/CET's outreach/engagement and marketing capacity to raise community awareness of transit,engage key partners, leverage resources,and build support for transit service and funding. • Build a strong,diverse coalition of transit supporters with a coordinated message. Local Dedicated Public Funding Tool The key to transit sustainability in Central Oregon is the eventual development of a dedicated local public funding tool. Principles with which to analyze local public funding options: • The local dedicated public funding tool should support Scenario B service levels(see Box and Appendix C)throughout the region. • Individual communities and partner organizations can"buy up"service over Scenario B with increased contributions. • All parts of the region should contribute to transit service. FINAL CET Funding Committee Recommendations Page 4 of 25 • The local dedicated public funding tool(s)should be consistent with the desire to maintain ongoing regional governance. • The local dedicated public funding plan should be equitable in that those organizations that particularly benefit from transit should help pay for it. The Committee recommends the following: • Over the short-term,develop partnerships with local governments to collectively develop local funding to achieve a sustainable base level of service(Scenario B)throughout the region.These partnerships could be formalized in the form of Agreements specifying important issues such as funding,service levels, route and hub locations,decision-making roles,and monitoring and performance expectations. • Over the long-term,the committee's preferred local dedicated public funding tool is a region-wide property tax.The committee reviewed the range of local funding tools available to transportation and transit districts in Oregon and reached the conclusion that based on what we know today the committee's preferred local dedicated public funding tool is a region-wide property tax. However, the committee noted that conditions may change over the next 1-3 years,so COIC must continue to consider/evaluate other options for dedicated local funding. • If possible,the property tax would be levied by COIC through the ORS 190.083 provision. FINAL CET Funding Committee Recommendations Page 5 of 25 i . E 3 U a /•� L Q VI N OD S Q Z IE ( S C v 3 13 .1 fa V) "O T3 C N ✓ o y v c c m r .fo . C O Y W fC 0 En u m a) V > _ o O > 6.a, ID w m a, - + co Q1 ar V Q N m in N O a f6 O -o r .n p IN a) •bA ur O a, u, O .� O y v m w L v o a) E C "O X U C Y C co co •C Q. u T3 9 t m Lx aA E it c '^ CD a ° :n c v fn co w 'F5 ....> ° w O4 C av) c C a~m as V) . u 0 v ¢ o v, ra a) m • o a u ca - 3 a I, , - CO a U3 E � c c 0 X y a) U -o '> c •y°- W O +T+ c C co E a v a aa, ai Y m 0 o ,ii" a oN o c a `o o c ° .c 7 c ;c. 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C C- x r0 U U U 01 a C C (0 C E 0 o a U p o (0 om a c m w x !^ < CO < v, C CO w ❑- o_ - u 2 v, �-• E x 0 .6 (n • • • • _, • • • Q • u J] 0 0. J 0 O 0.1 1- a+ Op (0 0 ✓ 45 ICS 0 CI ui APPENDICES Appendices A. CET Funding Committee Roster and Meeting Process/Timeline B. Summary September 2013 Transit Survey Findings C. Transit Service Level Scenarios and High-Level Costs D. Available Dedicated Local Public Funding Tools for Transit E. Transit Funding Governance Options FINAL CET Funding Committee Recommendations Page 11 of 25 APPENDIX A CET Funding Committee Process and Timeline Updated: December 13, 2013 Committee Purpose:To develop recommendations for the COIC Board on four primary questions: • Governance: Should transit continue to be operated at the regional scale by COIC, and/or should a transit district or districts be formed? • Funding Geography: Should there be a single tri-county local funding solution, or a combination of funding solutions tailored to the service needs/priorities and willingness to pay of individual communities? • Local Funding Tool: Considering the broad array of dedicated funding tools in use in Oregon, what/which are appropriate for CET?If a fee or tax is recommended, what should the rate be? • Level of Service: Should the funding solution(s) be aimed at maintaining the current level of service,a highly expanded level of service,or somewhere in between? Meeting #1—August 16 • Discuss committee goals, process and timeline • Orient participants to CET funding framework; Work to date on system Committee Orientation vision, planning, and sustainable system funding concepts and CET Overview • High level review of governance options • High level review of funding mechanism options • Determine CET Committee need for additional information, data, research Meeting #2—September 6 • Review of CET service level/cost scenarios • Detailed review range of transit system funding mechanism options Data and Info on Budget • Determine CET Committee need for additional information,data, research, and Funding Mechanisms etc. Meeting #3—September 20 • Detailed review range of options for transit system governance • Review preliminary outcomes of regional public phone survey Data and Info on • Determine CET Committee need for additional information, data, research, Governance etc. Meeting #4 —October 4 • Discussion of geographic governance options • Review final survey outcomes and findings/meet with consultant firm Regional Options • Determine CET Committee need for additional information, data, research, etc. Meeting #5—October 18 • Facilitated Committee discussion regarding options for a sustainable funding approach. Preliminary identification of recommendations. Facilitated Discussion-- • Determine CET Committee need for additional information,data, research, CET Sustainability etc. Concepts Meeting #6—November 1 • Develop draft recommendations on sustainable funding approach Develop Draft/Preliminary Recommendations Meeting #7—November 15 • Develop draft recommendations on sustainable funding approach Develop Draft/Preliminary • Achieve concurrence on recommendations to COIC Board Recommendations November 15—January 2014 • Provide draft recommendations to COIC Board, city councils, County Outreach boards of commissioners, and stakeholders; solicit comment and feedback. Meeting #8—TBD • Based on COIC Board questions and feedback, revise/refine recommendations Develop Revised/Final • Discuss implementation concepts and next steps Recommendations • Achieve concurrence on revised recommendations to COIC Board COIC Board Meeting— • COIC Board accepts final recommendations February 6, 2014 • COIC Board approves sustainable funding plan for CET system Acceptance of Recommendations FINAL CET Funding Committee Recommendations Page 12 of 25 APPENDIX A COIC—CET Funding Committee Roster p '�\ ' ��r�� 4, � Alan Unger, Deschutes County Commissioner Richard Ladeby,Madras City Council 541-388-6569 503-930-7093 Alan.Unger@deschutes.org rladeby @ci.madras.or.us Jason Carr,Prineville City Council Chris Bellusci, Private Sector 541-233-9692 541-550-0745 jcarr @cityofprineville.com cbellusci @geoengineers.com Victor Chudowsky,Bend City Council Jim Wilson, Private Sector 541-749-0085 541-410-7746 vchudowsky @ci.bend.or.us brassrng @gmail.com Scott Cooper, Executive Director Jeff Monson, Executive Director Neighborlmpact Commute Options 541-548-2380 ext102 541-330-2647 scottc@neighborimpact.org jeff @commuteoptions.org George Endicott, Mayor Pamela Norr, Executive Director City of Redmond Central Oregon Council on Aging 541-504-2000 541-678-5483 George.Endicott @ci.redmond.or.us pnorr @councilonaging.org Ken Fahlgren,Commissioner Ron Parsons, Program Manager Crook County Oregon Department of Human Services 541-447-6555 541-504-1320 ext 438 ken.fahlgren @co.crook.or.us Ron.Parsons @state.or.us Gary Farnsworth,Area Manager Dave Rathbun, President and General Manager Oregon Dept.of Transportation Mt. Bachelor 541-388-6071 541-382-4224 Gary.C.FARNSWORTH @odot.state.or.us drathbun @mtbachelor.com Wendy Holzman,Councilor Mike Riley, Executive Director City of Sisters Environmental Center 541-549-8558 541-385-6908 x 19 WHolzman @ci.sisters.or.us mike @envirocenter.org Eric King,City Manager Kirk Schueler,Chief Administrative Officer City of Bend St. Charles Health System 541-388-5505 541-706-6958 eking @bendoregon.gov keschueler @stcharleshealthcare.org Matt McCoy,Vice President for Administration Matt Shinderman, Natural Resources Central Oregon Community College OSU Cascades 541-383-7704 541-322-3159 mmccco @cocc.edu Matt.Shinderman @osucascades.edu a p\\ \i;\ \ ` �'��a \ �� . . a .... v, .m�',\��\�r ��a.\ u . �i �.�__. .0 .\�,,��v�\\ v,��.�H .,.�„„ Andrew Spreadborough, Executive Director Karen Friend, Deputy Director/CET Manager (541)504-3306 (541)548-9543 aspreadborough @coic.org kfriend @coic.org Scott Aycock, Community Development Mgr. Tamara Geiger,Program Assistant (541)548-9523 (541)548-9527 scotta@coic.org tgeiger @coic.org FINAL CET Funding Committee Recommendations Page 13 of 25 APPENDIX B 0 MOORE INFORMATION OPINION RESEARCH • STRATEGIC ANALYSIS September 27, 2013 TO: Scott Aycock and Karen Friend, COIC FROM: Robin Kreger, Moore Information RE: Central Oregon Voters and Transportation Issues Methodology A total of 1,150 live telephone interviews were conducted among representative samples of voters in four Central Oregon cities, including: N=400 interviews in Bend; N=400 in Redmond; N-200 in Prineville and N=150 in Madras. The region-wide N=1,150 interviews were weighted to actual voter population of the four city area. Landline and cell phone interviews were conducted September 12-17, 2013. The sampling error associated with each survey follows: Plus or minus 3% at the 95% confidence level for N=1,150. Plus or minus 5% at the 95% confidence level for N=400. Plus or minus 7% at the 95% confidence level for N=200. Plus or minus 8% at the 95%confidence level for N=150. Summary and Highlights Overview The transportation funding measures tested in these surveys are unlikely to pass in the Central Oregon region, or in any of the four individual cities, as economic factors weigh heavily on voters' minds and lack of public transportation is not a salient issue. • Overall, the current issue priority region-wide is"creating jobs"(the top issue for 54%), distantly followed by"improving public education"(20%). "Improving public transportation"is the most important issue for just 7% of respondents in the region. • It is important to note that a significant percentage of voters don't know how to rate their area's public transportation system, with 30% having no opinion region-wide (28% no opinion In Bend, 36% Redmond, 34% Prineville and 31% Madras). • Further, lack of public transportation is not a leading issue for respondents region- wide, nor is it in any of the four cities. • The fact that most voters are not concerned about"lack of public transportation" in their transportation routines as well as the high percentage of voters who currently have no opinion about public transportation in their own community is reflected in the lack of enthusiasm for the funding measures tested in the survey. 428 4`h St., Ste. 8 2130 SW Jefferson St, Ste. 200 121 South Ave West, Ste.406 Portland,OR 97201 Annapolis, MD 21403 M ssoula, MT 59801 503.221.3100 410.216.9856 406.317.1662 FINAL CET Funding Committee Recommendations Page 14 of 25 APPENDIX B Funding Options When given the chance to choose a preferred funding option for public transportation expansion and improvements, fully 52% of the region's voters prefer no tax or fee increases (this includes 33% who prefer "re-allocation of funds from programs and services" paid for by their city's general fund and 18% who prefer no increase). Looking specifically at a potential property tax increase, the survey tested two funding levels; a 35-cent per thousand/assessed value and a 20-cent option. Neither property tax option would be approved in an election held today, and the less expensive option would also face an uphill battle to pass in the near future, at least while economic issues are foremost on voters'minds and public transportation is not perceived as a major problem. The survey also explored a potential utility fee option to fund transportation, described to respondents as a "$2.75 per month utility fee, totaling $33 per year." This funding option is unpopular and generates majority opposition region-wide and among voters in all cities. Messaging and Moving Forward The most effective message in generating support for a property tax increase for public transportation overall is: "Improving public transit in[CITY]will provide services for area residents who are disabled or elderly or are lower income who depend on transit service." This message Is rated "very" Important In transit funding voting decisions by more than 50% of all voters, region-wide and by city. This message has potential to be leveraged in future COIC communications, including potential marketing and outreach efforts. Further, region-wide, voters are more likely to agree that public transportation should be "substantial,"rather than "minimal." "Public transportation in the[CITY]area should be substantial. Public transportation is an important element for encouraging the area's economic growth, and plays an important part in reducing traffic congestion and our area's environmental impact." COIC communications should leverage the following groups' support for "substantial" public transportation into willingness to vote for funding measures for public transit: Bend residents, women, voters age 18-64, Democrats, Independents, voters who have voted in three or fewer of the last four elections and public transit supporters. More survey details follow. Most Important Issue Overall, the current issue priority region-wide is "creating jobs" (the top issue for 54%), distantly followed by "improving public education" (20%). "Improving public transportation" is the most important issue for just 7% of respondents In the region. Additional responses include "reducing crime" (6%) and "protecting the environment" (5%). Another 5% say "something else" is the most important issue and 3% have no opinion. Creating jobs is the current issue priority among all subgroups region-wide. • "Creating jobs" is the most Important issue among voters in all four cities and "improving public transportation"is not a top priority anywhere (7% say improving public transportation is most important in Bend, 7% in Redmond, 2% in Prineville and 6% in Madras). FINAL CET Funding Committee Recommendations Page 15 of 25 APPENDIX B Transportation Issues Fully 79% of voters believe that their area's public transportation system (identified primarily as Cascades East Transit bus system) is important, including 47% who say it is "very" important. Another 13% say it is "not very important." Just 5% say it is "not important at all" and 3% have no opinion. There is majority agreement among all voter subgroups in the region that the area's public transportation system is important. • These results are consistent across all cities, with wide majorities considering the public transportation system important (81% important in Bend, 70% Redmond, 78% Prineville, 82% Madras). When it comes to rating their area's public transportation system on a scale from excellent to poor, voters in the region are not impressed, with just 14% giving an "excellent/above average" rating, 33% saying "average" and 23% "below average/poor." Importantly, a significant percentage of voters don't know enough to rate their area's public transportation system, with 30% having no opinion region-wide. Subgroups least likely to know enough about the transportation system to have an opinion include: seniors, Redmond residents, voters who say public transportation is not important and voters who are undecided on a potential property tax increase and potential utility fee. • Sentiment is consistent across all cities, with no more than 16% giving a combined "excellent/above average"rating (15% excellent/above average in Bend, 11% Redmond, 12% Prineville, 16% Madras). And similarly, significant percentages of voters in each city don't know enough about the system to have an opinion (28% no opinion in Bend, 36% Redmond, 34% Prineville and 31% Madras). From a personal standpoint, the two biggest problems voters have when traveling from one place to another in the region are "road construction" (23%) and "condition of roads/potholes/dangerous roads" (20%), followed by "congestion" (17%). Other perceived problems include "don't drive or have access to a car" (6%), "lack of public transportation" (5%) and "lack of certainty about the time it will take to get there by car" (2%). Another 15% give an unspecified response and 13% have no opinion. The biggest perceived problem(s) differ by city, but lack of public transportation is not a top concern anywhere. Bend voters are most concerned about construction and condition of roads, Redmond voters are most concerned with construction, Prineville voters say congestion and Madras voters are concerned with condition of roads. The following table illustrates these results. Biggest Transportation Problem Region- wide Bend Redmond Prineville Madras Er" Y,. � w vv!v�Q\\\� ,v u\� , f "r V� `n , \� � ��P` ye, , M: d .�� .`��,� � � \1 ,�„�,�\,� r ��" �'��i�s'�� r 4��I°, �� 1 �,u�t ,�;��\i n.�. Condition of roads, potholes, 20% 22% 12% 8% 26% and dangerous roads *01.4 Don't drive/have access to a car 6% •% 2% 6% 7% y"a ' �y,� w,. .,»,IO . .. r ;,A. Lack of certaint about time 2% % 1% 2% 2%V a ' ® '\v 1" M�\\\v\P� ,a� !�\�\�1� �e\ m0i y �4� \, v, \, v\ ,\„ \ � �,\ '� q iW.. Don't know 13% 12% 15% 27% 15% FINAL CET Funding Committee Recommendations Page 16 of 25 APPENDIX B Funding Proposals When given the chance to choose a preferred funding option for public transportation expansion and improvements, fully 52% of the region's voters prefer no tax or fee increases. This includes one-in-three (33%) who prefer "re-allocation of funds from programs and services" paid for by their city's general fund and 18% who prefer no increase (this was a volunteered response to this question). Among those who would be open to some type of funding option, 14% prefer a city-wide sales tax on prepared food and beverages, followed by a property tax increase for homeowners (9%), increased payroll taxes for businesses (6%) and a utility fee for homeowners and businesses (5%). All voter subgroups prefer re-allocation/no increases over any of the funding options. • Similarly, re-allocation/no increases is the leading preference among voters in all cities. Redmond and Prineville residents are most likely to share this sentiment (63% Redmond, 63% Prineville), but a plurality of voters in Madras and Bend are also opposed to any type of increase (49% Bend, 47% Madras). In a follow-up question, voters were asked why they preferred the option they chose. The leading response for choosing re-allocation of the existing general fund dollars was "too many taxes/can't afford taxes." There is less consensus for preferring the other options: • Those who prefer a prooertv tax increase say they are"in favor of property taxes," "it's fair,""it's the"best option"and"transportation is necessary." • Those who prefer a utility fee say"everyone should be taxed equally,""it's fair," "homeowners shouldn't have to shoulder the whole load"and it's the"best option." • Those who prefer a sales tax on prepared food/beverages say"tourists should/will also contribute," "in favor of food/sales tax,"it's the"best option"and "everyone should be taxed equally." • Those who prefer an increase in payroll taxes say"transportation is necessary," "businesses should pay for it,""funds are not spent properly,""oppose a property tax,""don't want them taking money from schools"and"too many taxes, can't afford taxes." Looking specifically at a potential property tax increase, the survey tested two funding levels; a 35-cent per thousand/assessed home value and a 20-cent option. Survey results reveal that neither property tax option would be approved in an election held today and the lower option would also face an uphill battle to pass in the near future, at least while economic issues are foremost on voters' minds and lack of public transportation is not perceived as a major problem. FINAL CET Funding Committee Recommendations Page 17 of 25 APPENDIX 8 35-Cent Option Region-wide, two-in-three voters (67%) would vote no on the 35-cent option, including more than half (54%) who would "definitely" vote no. Just 27% would vote yes on this option, presented as follows: "Would you vote 'yes'to support or'no'to oppose a property tax increase of an additional 35 cents per thousand dollars of assessed home value, or BEND= $88 per year on a $250,000 home REDMOND— $70 per year on a $200,000 home PRINEVILLE= $61 per year on a $175,000 home MADRAS= $53 per year on a $150,000 home to sustain and improve transit service levels in[CITY]?" All voter subgroups across the region are opposed to this funding option. The strongest support for this option comes from voters age 18-34, Democrats and "transit supporters." ("Transit supporters" include voters who say improving public transit is the most important issue in their city, say public transit is "very important," rate local public transit as "excellent/above average" and voters who say a lack of public transit is their biggest personal transportation problem.) However, support among any of these groups does not reach a majority. • By city, the 35-cent option faces majority opposition among all four cities (67% opposed in Bend, 68% in Redmond, 71% in Prineville and 57% in Madras). 20-Cent Option A 20-cent property increase option is also opposed region-wide, with 54% opposed (including 44% who are "definitely" opposed) and 42% in support (just 13% "definitely" support). The language for the lower cost option follows and was asked among voters who said "no" or were undecided on the 35-cent option. Results among these voters were then combined with the "yes" responses on the 35-cent option to get overall results (it is assumed that"yes"voters on the 35-cent option would also support the lower amount). "Instead of 35 cents, would you vote 'yes'to support or'no'to oppose a property tax increase of an additional 20 cents per thousand dollars of assessed home value, or BEND= $50 per year on a $250,000 home REDMOND= $40 per year on a$200,000 home PRINEVILLE= $35 per year on a $175,000 home MADRAS= $30 per year on a $150,000 home to sustain transit service levels in [CITY]?" As with the 35-cent option, the most supportive of the 20-cent option are voters age 18-34, Democrats and"transit supporters." • By city, Bend, Redmond and Prineville voters are opposed to the lower amount in majority numbers (54% opposed in Bend, 56% Redmond, 59% Prineville). However, in Madras, voters are divided on the 20-cent option (47% yes,49% no). Among the most supportive subgroups in Madras are women, younger voters, Democrats and"transit supporters." FINAL CET Funding Committee Recommendations Page 18 of 25 APPENDIX B The following table illustrates results for both cost options. Potential Property Tax Increase 35-Cent O•tion 20-Cent Option ,, . "` IMF1 YMCA „ ,v, n �fl.;,;, �"",�.�ida„'a\�«rr 1. � r;.ids 1 a d �.i '�^dv\K,N .h'.�\�� w �� -.... .y Re ion-wide 27% 6% 67% 42% 4% 54% Redmond 26% 6% 68% ■ 41% 3% 56% 001 % �; �;ry t1 ,' tu ro, Madras 35% 8% 57% 47% 4% 49% After the property tax increase options were tested, the following additional information was presented to respondents: "Here is some more information about a potential property tax increase, as you may know, the final amount of the proposed property tax has not been determined. A 35-cent property tax increase would allow for public transportation improvements throughout your area, including increased bus routes, hours and frequency; expanded weekend service and expanded shuttle service between Central Oregon cities. A 20-cent property tax increase would maintain current public transportation service levels only, with no improvements. Based on this, do you prefer a 35-cent property tax increase option or a 20-cent property tax increase option?" Based on this additional Information, there Is no consensus among voters overall; 28% prefer the 35-cent option, 31% the 20-cent option and 36% prefer no increase (a volunteered option). Region-wide, among voters open to an increase, subgroups most likely to support the 35-cent option over the 20-cent options are voters age 18-34, Democrats and "transit supporters." After hearing this additional information, results by city follow: • Bend voters are divided between the options, but 37% still want no increase. • Redmond voters prefer the 20-cent option 31-22%, but 41% still want no increase. • Prineville voters are divided, but 35% still want no increase. • Madras voters are divided, but 28% still want no increase. The survey also explored a potential utility fee option to fund transportation, described to respondents as a "$2.75 per month utility fee, totaling $33 per year." This funding option is unpopular and generates majority opposition region-wide (55%). Further, 41% "strongly" oppose (vs. 38% total support, 14% "strongly" support). Similar to the potential property tax increase, the most supportive subgroups for a utility fee are younger voters, Democrats and"transit supporters." • Looking at city results, majorities of voters in all cities oppose a utility fee. FINAL CET Funding Committee Recommendations Page 19 of 25 APPENDIX B The following table illustrates results for the utility fee. Potential Utility Fee Support utility fee Oppose ' rD'ao\ n"t know utility feae **41011:601.- 1"f.8 „1\'` p "N " s713:. ., Bend 39% 8% 54% � % °;:.;rte, , ' � ., �"b"� �"�`" .G\ ~ Prineville 31% 6% 62% � p. �`a V e ma h�H` \ p �`,, ' m� m a�o a�m tla\\�"�, 1`m` ;A� � �aJa �\v,� \ \rUi� ,:: ' 6.�Vl,�uu� 1 Messaging The survey also tested four messages about public transit and asked voters to rate the importance of each when it comes to voting on a potential property tax increase. The most effective message overall focuses on providing services for transit-dependent residents; more than eight-in-ten (84%) say this is important in their voting decision for a property tax increase. "Improving public transit in [CITY]will provide services for area residents who are disabled or elderly or are lower income who depend on transit service." This message is rated "very" important by more than 50% of all voters, region-wide and by city, among all key voter subgroups. The three additional messages tested are not nearly as effective. Although each receives combined "total Important" ratings above 50%, fewer voters say these messages are "very" important in their voting decisions and the messages' total "not important" scores are higher. A table illustrating these results follows. III FINAL CET Funding Committee Recommendations Page 20 of 25 APPENDIX B Public Transit Messages Very imp. Somewhat Total Total not im•. im•. im•. as x qp -" � • w 2$ r r : , w . ;1 1 4 ti \ q ' • \ \ Region-wide 54% 30% 84% 13% &,V ". 162. , Redmond 1% 30% 81% 15% Madras 57% 23% 80% 14% yyr\ y yto y\ r\1 \u \\M Region-wide 29% 37% 65% 31% ks^i \ :2p N °'44 dl 65,1 1 .,., ofu\ A' Redmond 29% 35% 64% 29% �� iC��,�.,;.�—� r,\.\�";;1„\\\, ,�,�,+,;,\�I�I�I�u�"°��'� d`��r ��r��\��la��\� �\\a„�,,,�� -� .:� �IM�� ;�/��\��,�\\m1��5; •\��`��\\\� ��?��";��'\��`�\\\�� Madras 5% 39% 74% 21% W a ��,�� -'.,�` �� '�\ Ri' 1�,i�� ,,y^�€^.�,�;?`� �� .�+� � �� „�'.�\� Region-wide 34% 33% 66% 31% a\INiY� P I \\'�\y ”IP\Ya \ 1 v \ e �ptp+� �\\\ \\` i�N\;\IO`��\'\"\'\v ''\`k�V1�s" �1 \\\Y'�\VM:t\\t�NN�MS��"\�1� ' 1 \ ,p,•1 \� \\P'Y� ��''F�,°,as � '^'. pQe\Pd1\�\,\�� ' Redmond 29% 32% 61% 34% Madras 37% 34% 71% 25% ti v w � r�a l ur`h\ \ 1,� u\\\ \ ;'a .�PPn�,A:. A k. 4a4' \\\ppa\ y� �'��”W .8 ,,. � } \`Y� � ' � ”. a \ t Y��w�\ \\\\a��Y �p1�� 1\\��.��4p\\��"n��i1`�� 4,,111,1•.i b °`�.',I,, 6•. ...4.A J'\ \ll a \�i;;!"��v r, \e�10Y" Region-wide 8% 38% 66% 29% a \ '\\Nv rul\�„Y�sv�P t\\\'n;��"l�`a\\\p\X11\r��1i� q\�,"�"\u`u�jYefir\ ° \r'"�"fits' y "�"�' 1 Js��`\\ 1'1:, �� "\( 1\ "� ' K \; \ a ;\\I\\\ \\ 1�1 u�Y+lu "\\\\Yru �e\�P\\\V"� 1 \ ,.d""r0.�`;�� `�\ 1�\uv��vo r4'��\4\p�\NR'�R`.�! � ��\\ ;_.v Redmond 7% 34% 60% 33% 'yW y'{ �u 11 Il'.,�\,\�\M w MY 1�4�e:�\y�1�„�\� ��\:;' p`N'1'•'�n1"�`\\\0\�`M W”1µI,�,�u'u�•>r�q1\\4 Y\��I`�` "" �' (\ •�' \ 11\II\\ 1�\�Yi 111\\d.•... �•/Y, ul`..p�\..�.�.xp 1y�1�\\u�\rY\:,p' �,�, � ia��" ��? " N ,A!\\ " �\Nell\¢Y\'\\1\Y`N11�1a��\,oY�\�' \"lN\�!1\\11N�\�\I�i�,pN�id�`"'\��W�� ` MY�"M\M Iv\I�� C..l ��\� 1� �. 4W)1`\\\�\\\`M!\ \\��\I\11'11\,'wy�vu'rY ��P&�1!��1`�, .•F`luu\\Q\\��\\\� �\�' Madras 2% 36% 67% 25% The survey also tested two schools of thought on public transportation and asked if respondents agreed or disagreed with each. "Public transportation in the[CITY]area should be minimal, and primarily provide transportation for people who have no other options, such as low-income residents, the disabled and the elderly." "Public transportation in the[CITY]area should be substantial. Public transportation is an important element for encouraging the area's economic growth, and plays an important part in reducing traffic congestion and our area's environmental impact." FINAL CET Funding Committee Recommendations Page 21 of 25 APPENDIX B Region-wide, voters are more likely to agree that public transportation should be substantial (66% agree, 32% strongly agree) rather than minimal (51% agree, 25%strongly agree). Looking at subgroup responses region-wide, subgroups among the most likely to believe transportation should be substantial include: • Bend residents • Women • Voters age 18-64 • Democrats and Independents • Voters who have voted in three or fewer of the last four elections • "Transit supporters" • Voters willing to pay a fee/tax increase for public transit COIC communications should leverage the above subgroups'support for"substantial" public transportation into willingness to vote for funding measures for public transit. Conversely, among the most likely to believe transportation should be minimal are: • Prineville residents • Republicans • Fee/tax increase opponents FINAL CET Funding Committee Recommendations Page 22 of 25 APPENDIX C Transit Service Level Scenarios and High-Level Costs December 13,2013 The CET Funding Committee considered four service levels in their discussions. With the exception of Scenario A,which is the current budget,the costs for each service level are high-level estimates.Scenarios B and C were developed from the recently-completed Bend Transit Plan and Regional Transit Master Plan processes. Scenarios Description Total Cost Estimated Local, Portion Scenario A—Current Current service levels—no budget for contingencies, $5.2 Million $1.9 Million Service planning,outreach/engagement,or capital replacement. Scenario B—Current, Current service levels PLUS $6.1 Million°— $2.3 Million Sustainable and • Conversion to fixed route in Redmond Convenient • Conversion to flex routes in Madras/Prineville • Budget for planning and outreach • Budget for capital replacement and contingencies Scenario C—Mid-term Full Mid-term Buildout as Proposed in Bend and Regional $9.2 Millions $4.9 Million Buildout Transit Master Plans: • Additional local fixed routes in Bend and Redmond • Later evening hours • Saturday service in rural areas • Additional Community Connector shuttle runs • Limited Sunday service Scenario D—Urban Conceptual Urban Transit Service with significantly $16.3 Million $11.8 Million Services reduced headways and extensive expansion in service hours(early morning and late evening),days,and CC shuttle runs. °Year 1 of Scenario B also includes a total capital expansion cost of$372,500 that is not included in this figure as it is a one-time cost. Local match will depend on the grant program,but would typically be in the 10-50%range($37,000- $186,000). 5 Year 1 of Scenario C would include$656,000 in capital expansion costs in Bend. Local match is estimated at 20%of this total,or$131,200. FINAL CET Funding Committee Recommendations Page 23 of 25 ,, "I N La ,\ C co C ca C co - a a 2 a 2 l r_v , , � emu) au° n `l T v T T N O > v. \\ a -0 )V a ,ta .n v y y w w N rn w O, O (0 O CO O 4.45 E ,-.1 a • � oe N e N aF y p v} C _ `' .t L ( c0-1 00 N no a0 lNlt Cap N 2 m Nl -0 N 4:1 00 00 Ch n V? O vi a CO � �O 7.1. c!O p pp O N O• -? 4 O O o 0 C a C 0 E Do ro q) .- V v� 0 co U \ \ O 00 O O N 0) , :., AV};\'• /) N y} M N V it Vl ;ry,\�' Vl VI O N O N O N OO N 0 1- N ln/l 0 Cr O N O C. l 0 8 0 a c O O 6 .4 O ti 6 O ,4 O N o ° co \\ 0 C W ii _ a `�\�j, 0 N O C . 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IJe0 < ra BRIEFING PAPER FOR Humm Kombucha Request for Deschutes County Forgivable Loan June 12, 2014 Number of Employees: 8 Company Request: $ 50,000 EDCO Recommendation: $ 50,000 Proposed Job Creation by end of 2016: 25 full-time family wage jobs Average Pay for New Employees (all positions, excluding commissions): $ 36,782 Capital Investment: $4,000,000 Industry: Manufacturing, Brewing Website: www.hummkombucha.com Company Background: Humm Kombucha (formerly Kombucha Mama) brews kombucha beverages. Kombucha is a raw,fermented, and naturally carbonated tea loaded with probiotics and B vitamins. The family has been brewing kombucha for over 20 years as the recipe was passed down from a mother to a son,from that son to his wife and from that wife to her best friend. In February of 2009 Michelle Plantenberg and Jamie Danek started a producing Kombucha in Michelle's kitchen. They brewed one gallon at a time to start and in March they sold the first two gallons. Demand quickly grew to the point where they were no longer able to meet the demand from the kitchen. Total sales that year were $28,000. In 2010 they moved into the first commercial production facility. Sales tripled to$82,000 while cost of goods and expenses decreased. Sales grew to$100,000 in 2011, but lack of capital and production capacity prohibited substantial growth. In 2012, with 150%growth, additional brewing equipment was purchased from 6-month advance orders providing the needed capital. In 2013 the company moved into a new production facility that took them from 500 gallons of output a week to 6,000 gallons per week. Revenue was over$950K with $500K of that coming in Q4 after the new facility opened. When running at full capacity this facility will be able to produce around $7M in product annually. In April of 2014 Kombucha Mama rebranded and became Humm Kombucha.The company founders are pushing into unchartered territory in the kombucha beverage space.This drive has led to the creation of the first kombucha tasting room in the country, as well as putting kombucha on tap in retail spaces. Further,the company is raising capital to purchase another facility to grow production to meet growing demand. Funding from the Deschutes County Forgivable Loan will be used to hire and train 25 new employees with an average family wage as defined by the Oregon Labor Market Information System (OLMIS) on the date a loan agreement is executed and to purchase supplies and equipment for expanded production - kegs, bottles, labels, and caps. EDCO Recommendation EDCO is recommending to Deschutes County an award of$2,000 per job for this request for a total forgivable loan of$50,000. humm kombucha Page 1 of 2 mom r "" Ylleyil 'II II' ;VI" A '' ' .` 4 °The ' 1::1111_ '-'. , .," „.1 , . ' • kOM �: 00 � �,, � bvcha� (rbucho, -, bucha F; - �8 of:' kOMbuchp ,..,, m1_ , ....0¢n 410ad "-it."r blueberry pomegranate strawberry original lemon ginger apple sass wake Gotonuk lime thai mink lemonade lemonade What is Humm? It is a vibration. It is music. It is the sound of happiness. Humm is a feeling that goes on and on. To us, it's the rhythm of the universe. Our family has been brewing kombucha for over 20 years—passed down from a mother to a son, from that son to his wife, from that wife to her best friend and now to our ever-widening circle of friends. From our early days brewing in our kitchen to our newest full-scale brewery, we remain focused on our values of optimism, healthy business, partnership and quality. We think you'll taste the difference. Welcome to Humm Kombucha. i komb '0 Sign up for our newsletter and be notified when our new web site launches. http://www.hummkombucha.com/ 7/3/2014 humm kombucha Page 2 of 2 Subscribe Humm Kombucha 1125 NE 2nd St. Bend, OR 97701 hello @hummkombucha.com 541-306-6329 Our brewery hours for tasting and growler fills are: Mon. — Sat. 10:00 am —7:00 pm Sunday Closed Follow us on El CI vAwirii http://www.hummkombucha.com/ 7/3/2014