2014-414-Minutes for Meeting June 03,2014 Recorded 8/12/2014 DESCHUTES COUNTY CLERK J �v14.414 NANCY COMMISSIONERS' JOURNAL 08/12/2014 48;01;35 AM LlihJ1I4iJjIuIIIIIIIIIIII DESCHUTES COUNTY PUBLIC SAFETY COORDINATING COUNCIL TUESDAY, JUNE 3, 2014 Allen Room, County Administration Building, 1300 NW Wall St, Bend MINUTES OF MEETING 1. Call to Order & Introductions Judge Michael Sullivan opened the meeting at 3:30 p.m. Present were Judge Michael Sullivan; Commissioner Tammy Baney; Sheriff Larry Blanton; Capt. Jim Porter, City of Bend Police Department; Tom Anderson, County Administrator; Ken Hales, Community Corrections; Jacques DeKalb, Defense Attorney; Denney Kelley, Black Butte Ranch Police Chief; Dave Cook, citizen member; Randy Miller, Judge-elect; Jane Smilie, Health Services; Donna McClung, Oregon Youth Authority; Jeff Hall, Court Administrator; Judge Alta Brady; Scott Ramsay; City of Bend; citizen Dirk VanHoweling, Roger Olsen, NAMI; and media representative Richard Coe of the Bulletin. Randy Miller, newly elected Judge, was introduced and said he is a Marine veteran, former police officer, graduate of COCC, and worked for Les Schwab before going to law school. He went to work for a law firm in Portland, but moved back to here to go into private practice. He said he is passionate about justice and is grateful for being elected to represent the community. Minutes of PSCC Meeting Tuesday, June 3, 2014 Page 1 of 8 2. February Minutes The minutes of February 4, 2013 were moved and seconded for approval as written, and unanimously approved. 3. Election of Officers Judge Sullivan said that he wants to give others an opportunity to serve as Chair and Vice Chair. Sheriff Blanton nominated Judge Sullivan and Commissioner Baney to continue their positions. Ken Hales seconded. Sheriff Blanton closed the nominations, and. Tom Anderson seconded. The vote was unanimous in favor. 4. Future Scheduling of Council Meetings Commissioner Baney asked for a discussion of future meetings. There have been several canceled recently, and she would like ideas on how to structure them. There are some statutory requirements as well. She finds value in what they do. She suggested perhaps they travel to other offices and departments. Perhaps there is value added in doing something other than meeting in the same location. She asked for opinions about the value of the meetings. Ken Hales said they have to approve the biennial plan every other year. The Juvenile Crime Prevention Plan also has to be approved. Otherwise there is not much more that has to be handled by this group. Sheriff Blanton stated that they are finishing off the Jail project and might get the keys in August. It might be worthwhile to convene there. They won't be able to do it once there is population in those areas. It is a challenge to have citizens there. Minutes of PSCC Meeting Tuesday, June 3, 2014 Page 2 of 8 Mr. Hales said they have talked about going somewhere else once a quarter, with the format being more educational than formal. They could lay out a series of meetings for the next couple of years, but meet in the regular location in between as needed. They can develop a tentative schedule as to who would host and where. Sheriff Blanton noted that this is what they do with the COLES group. Vice Chair Baney said part of the dynamics is the legislative session. Sometimes they want to do great things with budget, courts,justice reinvestment and other programs. This table has proven to be invaluable in guiding policy and talking about the consequences, or coming up with ideas that should happen. She finds great value in the input of this group in finding a strategy on how to proceed. Jacques DeKalb added that hearing from others regarding resources and programs is important. Mr. Hales asked if they go to a having rotating hosts, is quarterly acceptable. Judge Sullivan said that there seems to be consensus on this. It will be educational for all. Judge Brady stated that the Court is coordinating with the Sheriff on the annual test deployment of a mobile courtroom. Due to construction of the jail addition, it will be at Public Works rather than the jail and will only be a set-up and tear- down rather than the full test as originally planned. Jeff Hall will be setting this up on July 9 and 10. Judge Sullivan said that this involves two self-contained courtrooms for emergency use. There will be one here and one on the other side of the mountains. They are set up with heating, a/c, satellite and a computer system, and they can process people remotely. They have a contract with ODOT so it can be moved anywhere in the state, and has been used in Baker County. It is unique in that there seems to be nothing else like it in the U.S. It helps make sure there is a system in place during an emergency. A few years back, there were issues at the courthouse and they had to scramble for space. Originally there were to be two in the Portland area on each side of the river. This is modeled after the Sheriff's mobile command units. Minutes of PSCC Meeting Tuesday, June 3, 2014 Page 3 of 8 Judge Brady asked if they will hold a regular meeting in conjunction with the tour or site visit. Judge Sullivan replied that if rooms are available, they will spend part of the meeting on agenda topics, and otherwise will tour or learn more about the facility. Commissioner Baney said that perhaps one person from the media could attend, and they could run the background as necessary. Sheriff Blanton said that they are used to the media and usually there are no issues. One challenge with the jail expansion is doing it while operating. Judge Sullivan stated that there is a short timeframe to visit the jail before prisoners are moved in. He asked if this can be set up soon. Sheriff Blanton said it could. When it is finished, there will be an open house for invited persons including those in this group. They will also have a fundraiser, selling a jail bed for $100, show people what programs they have in place, feed them, etc., to benefit the Wounded Warriors group. He does not know if anyone will want to spend the night, but they might. It is $11 million of public money, so they need to know what they are getting, and what the department is trying to do for the community. They also decided to eliminate 24 hard beds in exchange for six mental health beds, which is unique in the country. The project is going well. Judge Sullivan stated that he appreciates the commitment to help the mentally ill. Sheriff Blanton stated that he spoke with Roger Olson and. Scott Johnson, and felt it was a good exchange. It is not a mental health facility, but by the nature of the work they do, this happens. Commissioner Baney said that in regard to mental health, they are only as strong as the weakest link in the system. There is a big push now for children's mental health issues. There is value in educating themselves about the gaps in the system. She asked if this is the appropriate venue for the group to learn about the needs and what needs investment, and what they are seeing on the ground. She asked if it is enough and whether it is adequate to meet the needs. Jeff Hall said that all the players are here. They talk about mental health issues in the Court and in interactions with the Sheriff, Behavioral Health and. St. Charles Medical Center. There is new legislation on outpatient treatment, working with Behavioral Health staff and the D.A., and an option to avail themselves to this. It is a way for the Court to retain jurisdiction over an individual and assign potential treatment. Minutes of PSCC Meeting Tuesday, June 3, 2014 Page 4 of 8 Commissioner Baney wants to know the best place to invest. They talked about detox for years but have not moved the dial on this. She wondered if reinvigorating this group will help get some of these issues on the short list. She wants to get the biggest bang for the buck, and the return on the investment. It costs the County if they do not invest properly. The system of care for children is sorely lacking, resulting in hard costs and costs to society. There is a lot of experience in this group that could help the Board of Commissioners make better decisions. Judge Sullivan wants to learn about issues in the different forum. There is tremendous value in addressing children's needs. Due to constant turnover, people need to be reminded and educated on what is important. The National Association of Courts has indicated that it is important for everyone to learn from others. 5. Other Business Tom Anderson said a sub-heading is other ideas for future agendas, separate from the location. One issue is how Behavioral Health fits into the picture. The County has an internal auditor, David Givans, who has looked at almost every operation over the past ten years. Given that public safety is the highest priority, combined with putting together his work plan for 18 months, he asked. about bringing Mr. Givans to a meeting to discuss potential ideas for issues that cross organizational lines. This could involve jail capacity, electronic monitoring, behavioral health and how these things touch each other. At the direction of this group, Mr. Givans could help identify areas where his expertise can be used. He offered this up if there is interest, and have him come to a future meeting to let everyone know his areas of expertise and how he might help. Judge Sullivan noted that as a caveat, they need to be sensitive to the fact that the head of each organization needs to be okay with this. Mr. Hales stated that Mr. Givans would not be so much an auditor for this, but a researcher. He can analyze population trends, where the money is coming from, and so on, with an emphasis on systems planning and observations that might be helpful. Mr. Anderson said that an auditor can put someone on the defensive, but this would be based more on analytical expertise. Judge Sullivan said it sounds like a great resource. Minutes of PSCC Meeting Tuesday, June 3, 2014 Page 5 of 8 Sheriff Blanton said there are lots of moving parts. Judge Brady and Jeff Hall met with him a few months ago to talk about the importance of a court release officer. State funding for this was eliminated. This person provided a judicial look at the pretrial population and if there is a better remedy than electronic monitoring or in custody. They are missing a piece on the judicial side. This involves 85% of the jail population; the rest are high-level offenders. The budget as presented includes about $100,000 for a State Court release officer, which will help everyone. The State does not have the resources so they have to figure this out themselves. He hopes to see this happen by July. Judge Sullivan said this is appreciated, and they have a good working system that needs refinement. The Deputy Sheriff will take responsibility regarding release of some persons. Ken Hales stated that there were questions about the new jail space affecting other uses. He wanted to emphasize they are seeking opportunities to keep people out of jail. Sheriff Blanton added that they need to keep with current plans. They want the new space to last for decades. Most places in the west coast cannot say they are able to add on. It is the best solution for all with existing tax money and no new tax money. They have been in the existing facility since 1994 and have been at capacity for twelve years. Initially it will be moving one from the other, but they don't want to use any more beds than necessary. Judge Brady said that a new release officer can give the Court more up to date information, and she feels it will have a positive effect. This will help avoid delays or postponements. Mr. DeKalb added that would be better than it is being done now, when they know little about the person, so the Judge sets bail at what the D.A. requests. Then defense has to set up another court appearance to try for a bail reduction. Having more information earlier will help with some of this. Sheriff Blanton stated that there are now close to 60 people in the work center, when most should be in the general population. The Sheriff's Office gives Parole & Probation $50,000 a year for electronic monitoring. He likes programs in lieu of custody, since sometimes people make a mistake but will lose their job if they are in custody. He wants to get the work center back to its original, intended use, and get back to the basics. Minutes of PSCC Meeting Tuesday, June 3, 2014 Page 6 of 8 Mr. DeKalb added that jobs are harder to find now, and he does not want someone to lose their job if possible. Judge Brady noted that they are more likely to stay out of the system if someone can keep a job. Mr. Hales stated that electronic monitoring users average about 125 a day; two years ago it was about 50. It is very successful, with a compliance rate of about 90-95%. Some offenders have testified that it has been the only thing keeping them in treatment or sober. Sheriff Blanton said that the best way for it to work is if someone gets through the system and is found guilty, all programs need to be available. Years ago someone would sign them up for programs, but not everyone can do that. The majority of the people they deal with need structure and someone to help them schedule, and there are some great programs. It is fairly simple. They even had a class that tells them 8 AM means 8 AM, and not 8:15. They graduated inmates with a health food card so they could get jobs. Getting a GED is a huge deal for some of them, so this was expanded; if they are released while working on their GED, he will pay them to come back and finish. Judge Sullivan will let the other judges know that there are these programs, and the Sheriff's Office might be the best to establish this. Scott Ramsay asked for feedback on the marijuana dispensary program. They have not dealt with this yet, so perhaps it can be a future agenda item. There might be potential impacts on surrounding communities. If there is a spike in crime associated with this, or other changes, he wants to hear about it. The general consensus seems to be that until it needs to be dealt with, to leave it up to the State. Sheriff Blanton explained that he has read about it, it is an issue and has been, and should have been dealt with by the State before now. This is a place for breweries and destination resorts, but should not be known as a place for medical marijuana. Per capita, this area has the most cards. Jodie Barram and Chief Porter met with him and agree it has gotten out of control and needs to be reeled in. Mr. DeKalb applauded the County for its moratorium until it is figured out. Sheriff Blanton added that someone can have 24 ounces with a card. Medically, about 3 puffs a day is needed; this is one joint or less. One ounce equals 500 joints. That is having three years' of medical marijuana at one time. Minutes of PSCC Meeting Tuesday, June 3, 2014 Page 7 of 8 A card costs $200, or $80 through the State. It is a scam. Figuring out the numbers, this means we are short about 300 regular pharmacies here. These are not issued by normal doctors, but doctors who visit motels on the weekends. There is potential benefit to some, but those people are lost in the weeds. It is already an issue and out of control. The Oregon Health Authority charges for licensing but it should not be left up to them. Chief Porter said he won't leave it up to the State, but will enforce State law. Commissioner Baney said that Colorado is experiencing a spike in E.R. visits. People are overdosing on the edibles. If this goes on the ballot here, what needs to be scrutinized is where Colorado was and where they are now. Mr. Ramsay stated that this is a financial strain on all departments so they need to know. Commissioner Baney asked how to judge the legal limit. Sheriff Blanton said that `under the influence' can be anything —prescriptions, meth, alcohol, marijuana. If it isn't alcohol, they have to ask the judge for a warrant for blood or urine. Implied consent in Oregon is driving under the influence. The person's license can be taken. If someone ingests other things, this does not apply until they see the judge. They are way behind the curve as to what is covered. Mr. Ramsay said if this goes on a PSCC agenda, he may invite other councilors to attend so they can hear the whole story. Judge Sullivan asked for other new items. Mr. Anderson stated that they are working on the 9-1-1 recruitment and are pleased with the response. Interviews are later this month. Judge Sullivan noted that the process used for this kind of hiring is impressive. Being no other discussion, Judge Sullivan adjourned the meeting at 4:25 p.m. Respectfully submitted,_ Bonnie Baker Recording Secretary Attachments • Agenda ▪ Sign-in Sheets Minutes of PSCC Meeting Tuesday, June 3, 2014 Page 8 of 8 DESCHUTES COUNTY PUBLIC SAFETY COORDINATING COUNCIL Q,�r s, w" Neeclk TUESDAY, JUNE 3, 2014 3:30 p.m. Allen Room, County Administration Building, 1300 NW Wall St., Bend AGENDA 1. Call to Order & Introductions Chair Sullivan 2. February Minutes Judge Sullivan Action: Approve minutes 3. Election of Officers Mike Sullivan Action: Entertain nominations and vote for PSCC Chair and Vice Chair 4. Future Scheduling of Council Meetings Commissioner Tammy Baney Discuss ideas for future meetings 5. Other Business Judge Sullivan ■ _ T I I I I I I I I I 1 I I O I [ ? U N 1 C- 1 M C ■ A a III �' (T, 91 ✓s 1 co ct \\ Z � I 0 y.I yI � I I I �,I I �. (i W . —1► 1, �. 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