2014-424-Minutes for Meeting August 06,2014 Recorded 8/19/2014 DESCHUTES
BLANKENSHIP RECORDS, COUNTY CLERK vu ��"t����
NANCY
COMMISSIONERS' JOURNAL 08/19/2014 08'05'41 AM
11111IJJIIIIIIIfI 11111 III
2014-
-r es
Nee { Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, AUGUST 6, 2014
Commissioners'Hearing Room-Administration Building- 1300 NW Wall St., Bend
Present were Commissioners Tammy Baney, Anthony DeBone and Alan Unger.
Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy
County Administrator; Chris Doty, Road Department; David Doyle, John Laherty
and Laurie Craghead, County Counsel; Will Groves, Community Development;
and two other citizens. No representatives of the media were in attendance.
Chair Baney opened the meeting at 10:00 a.m.
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
None was offered.
3. Before the Board was a Public Hearing and Consideration of Signature of
Order No. 2014-017. Requiring Removal of a Sign from Old Bend-
Redmond Highway (Mountain View Stables).
Minutes of Board of Commissioners' Business' Meeting Wednesday, August 6, 2014
Page 1 of 6
Chair Baney opened the public hearing, and Chris Doty and John Laherty
provided an overview of the issue.
Mr. Doty stated there is a lengthy process regarding the removal of a sign in a
right of way. This hearing is part of that process. He said that a copy of the
Road official's order was supposed to be attached to the notice to the property
owner, but wasn't, so he asked that this be postponed for at least another thirty
days to allow for this.
Mr. Laherty stated that this hearing could be continued to a date certain, which
was set as Monday, September 22, 2014 at 10:00 a.m.
Commissioner Unger said the sign is within the ten feet of the right of way, but
the problem is the rock base that creates a hazard for drivers. He drove by it
yesterday and noticed there are mailboxes on the same road that have rocks
around them for protection. Mr. Doty said that fortified mailboxes can create a
hazard as well. If they become problematic, they will notify the owners or
install the appropriate base. It is a prolific issue, sometimes found during a
roadside audit when maintenance work is scheduled, but also sometimes
brought to their attention by the public. Commissioner Unger added that the
reaction to this type of situation needs to be consistent.
DEBONE: Move continuance of the hearing to September 22, at 10 a.m.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
4. Before the Board was Consideration of Chair Signature of Document No.
2014-284, a Notice of Intent to Award Contract for the Installation of a
Storm Sewer System in La Pine.
Mr. Doty stated that this La Pine project is to help alleviate a low point where
water collects during storms. It shuts down the road and requires pumping. It
is part of the capital plan and has been for some time. A storm line will be
installed at 3rd, 4th and Huntington to intercept all of the storm water there.
Minutes of Board of Commissioners' Business' Meeting Wednesday, August 6, 2014
Page 2 of 6
The construction costs exceeded the estimate by about $34,000, but the low
bidder was Vic Russell Construction Co. They will be drafting an agreement
with the City of La Pine, which will maintain it in the future since they have the
necessary equipment, and it is within the City limits.
Commissioner DeBone said he is personally familiar with the area that floods.
He is happy for the citizens there to see this addressed.
UNGER: Move Chair signature of Document No. 2014-284.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
Before the Board was Consideration of Approval of the Consent Agenda.
DEBONE: Move approval of the consent agenda, with a couple of minor
changes to the minutes.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
Consent Agenda Items
5. Board Signature of Document Nos. 2014-416, 2014-417 and 2014-418,
Releases of Development Agreements for Completed Broken Top Projects
6. Chair Signature of Document No. 2014-424, the Federal Lands Access Program
Project Memorandum of Agreement for the Fall Creek Bridge Replacement
7. Board Signature of Document No. 2014-415, an Acceptance Deed for a
Temporary Construction Easement (Skyliners Road — Chelsea Trees)
8. Chair Signature of Document No. 2014-372, an Agreement with Pfeifer &
Associates for Behavioral Health Services at the Jail
9. Board Signature of Document No. 2014-406, Amendment #3 to the Biennial
Agreement with the State Early Learning Division regarding Health Services
Minutes of Board of Commissioners' Business' Meeting Wednesday, August 6, 2014
Page 3 of 6
10. Board Signature of Document No. 2014-403, Amendment #7 to the State FY
2013-14 Financial Intergovernmental Agreement for Health Services
11. Discretionary Grant Application Approval: Sisters Folk Festival Economic
Study - $1,500
12. Approval of Minutes:
• Business Meetings of June 4 and 23, and July 2, 7, 9 and 21
• Work Sessions of July 2. 9, 21 and 28, 2014
• Public Hearing of July 2, 2014 regarding a Central Oregon Irrigation District
Land Use Appeal
• Performance Measures/Update —Justice Court--- June 5, 2014
• Performance Measures/Update — County Counsel —July 3, 2014
• Joint Meeting with the La Pine City Council —June 4, 2014
• Joint Meeting with the Planning Commission —June 26, 2014
• Joint Meeting with the Sisters City Council —January 2, 2014
• Joint Meeting with the Redmond City Council — March 11, 2014
CONVENED AS THE GOVERNING BODY OF THE SUNRIVER
SERVICE DISTRICT
13. Before the Board was Consideration of Board Signature of Letters
Appointing Mike Gocke and Debra Baker to the Sunriver Service District
Board, through August 31, 2017.
UNGER: Move approval.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
14. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District for Two Weeks, in
the Amount of$14,400.48.
DEBONE: Move approval, subject to review.
UNGER: Second.
Minutes of Board of Commissioners' Business' Meeting Wednesday, August 6, 2014
Page 4 of 6
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-H
COUNTY SERVICE DISTRICT
15. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-H County Service District for Two
Weeks, in the Amount of$3,154.38.
UNGER: Move approval, subject to review.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
16. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County for Two Weeks, in the Amount of
$2,146.277.76.
UNGER: Move approval, subject to review.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
17. ADDITIONS TO THE AGENDA
Before the Board was Consideration of Board Signature of a Letter,
Appointing Susan F. Tunno to the Deschutes County Planning
Commission, through June 30, 2018.
Minutes of Board of Commissioners' Business' Meeting Wednesday, August 6, 2014
Page 5 of 6
Commissioner DeBone said he was on the panel that interviewed the two
individuals for this position, and both of them were excellent and both were
from Redmond.
DEBONE: Move approval.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
Chair Baney noted that there were 25 applications for the next County College,
and a great group was chosen for this class.
Being no other items brought before the Board, the meeting adjourned at
10:20 a.m.
DATED this l _ Day of Q t 2014 for the
Deschutes County Board of Commissioners.
Ta y Badiey, Chair
Anthony DeBone, Vice Chair
ATTEST: C 2,'LzA
(67/14,f,GA:c, Alan Unger, Commissioner
Recording Secretary
Minutes of Board of Commissioners' Business' Meeting Wednesday, August 6, 2014
Page 6 of 6
G�J-cES c
O k‹...„
w ,
/r Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
4. , (541) 388-6570 - Fax (541) 385-3202 - www.deschutcs.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, AUGUST 6, 2014
Commissioners'Hearing Room-Administration Building- 1300 NW Wall. St., Bend
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
This is the time provided.for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Please complete a sign-up
card(provided), and give the card to the Recording Secretary. Use the microphone and
clearly state your name when the Board calls on you to speak.
PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public
hearing will NOT be included in the official record of that hearing.
3. A PUBLIC HEARING and Consideration of Signature of Order No. 2014-
017. Requiring Removal of a Sign from Old Bend-Redmond Highway
(Mountain View Stables) — Chris Doty, Road Department
Suggested Actions: Open hearing; take comments; decide on Order No. 2014-
017.
4. CONSIDERATION of Chair Signature of Document No. 2014-284, a Notice
of Intent to Award. Contract for the Installation of a Storm Sewer System in La
Pine — George Kolb, Road Department
Suggested Actions: Move Chair signature of Document No. 2014-284.
CONSENT AGENDA
5. Board Signature of Document Nos. 2014-416, 2014-417 and 2014-418,
Releases of Development Agreements for Completed Broken Top Projects
Board of Commissioners' Business Meeting Agenda Wednesday, August 6, 2014
Page 1 of 8
6. Chair Signature of Document No. 2014-424, the Federal Lands Access
Program Project Memorandum of Agreement for the Fall Creek Bridge
Replacement
7. Board Signature of Document No. 2014-415, an Acceptance Deed for a
Temporary Construction Easement (Skyliners Road — Chelsea Trees)
8. Chair Signature of Document No. 2014-372, an Agreement with Pfeifer &
Associates for Behavioral Health Services at the Jail
9. Board Signature of Document No. 2014-406, Amendment #3 to the Biennial
Agreement with the State Early Learning Division regarding Health Services
10. Board Signature of Document No. 2014-403, Amendment #7 to the State FY
2013-14 Financial Intergovernmental Agreement for Health Services
11. Discretionary Grant Application Approval: Sisters Folk Festival Economic
Study - $1,500
12. Approval of Minutes:
• Business Meetings of June 4 and 23, and July 2, 7, 9 and 21
• Work Sessions of July 2. 9, 21 and 28, 2014
• Public Hearing of July 2, 2014 regarding a Central Oregon Irrigation District
Land Use Appeal
• Performance Measures/Update —Justice Court — June 5, 2014.
• Performance Measures/Update — County Counsel —July 3, 2014
• Joint Meeting with the La Pine City Council —June 4, 2014
• Joint Meeting with the Planning Commission —June 26, 2014
• Joint Meeting with the Sisters City Council — January 2, 2014
• Joint Meeting with the Redmond City Council —March 11, 2014
CONVENE AS THE GOVERNING BODY OF THE SUNRIVER SERVICE
DISTRICT
13. CONSIDERATION of Board Signature of Letters Appointing Mike Gocke
and Debra Baker to the Sunriver Service District Board, through August 31,
2017
Board of Commissioners' Business Meeting Agenda Wednesday, August 6, 2014
Page 2 of 8
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
14. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 9-1-1 County Service District
CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-H
COUNTY SERVICE DISTRICT
15. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the Extension/4-H County Service District
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
16. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County
17. ADDITIONS TO THE AGENDA
Deschutes County encourages persons with disabilities to participate in all programs and activities. This
event/location is accessible to people with disabilities. If you need accommodations to make participation
possible,please call (541) 388-6572, or send an e-mail to bonnie.baker(cdeschutes.org.
PLEASE NOTE: At any time during this meeting,an executive session could be called to address issues
relating to ORS 192.660(2)(e),real property negotiations;ORS 192.660(2)(h),litigation; ORS
192.660(2)(d),labor negotiations;ORS 192.660(2)(b),personnel issues;or other executive session items.
FUTURE MEETINGS:
(Please note:Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners'meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting,please call 388-6572.)
Board of Commissioners' Business Meeting Agenda Wednesday, August 6, 2014
Page 3 of 8
Monday, August 4
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Tuesday, August 5
3:30 p.m. Local Public Safety Coordinating Council Meeting
Wednesday, August 6
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session--could include executive session(s)
Thursday, August 7
11:30 a.m. Redmond Chamber of Commerce-- State of the County Presentation—Juniper Golf
Club
Tuesday, August 12
9:00 a.m. Performance Management& Department Update—Natural Resources Protection—
Road Department
Wednesday, August 13
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Wednesday, August 20
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Monday, August 25
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session —could include executive session(s)
Tuesday, August 26
11:00 a.m. Performance Management& Department Update—District Attorney
1:00 a.m. Employee Benefits Advisory Committee Meeting
Board of Commissioners' Business Meeting Agenda Wednesday, August 6, 2014
Page 4 of 8
Wednesday, August 27
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session —could include executive session(s)
Thursday, August 28
9:00 a.m. Performance Management & Department Update—Sheriff's Office, Part I
Monday, September 1
Most County offices will be closed to observe Labor Day
Tuesday, September 2
3:30 p.m. Local Public Safety Coordinating Council Meeting
5:00 p.m. County College Presentation
Wednesday, September 3
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Thursday, September 4
9:00 a.m. Performance Management & Department Update—Sheriff's Office, Part II
Tuesday, September 9
6:30 p.m. Regular Joint Meeting with the City of Redmond Council — Redmond City Hall
Wednesday, September 10
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Thursday, September 11
12 noon Audit Committee Meeting
Board of Commissioners' Business Meeting Agenda Wednesday, August 6, 2014
Page 5 of 8
Monday, September 15
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Tuesday, September 16
12 noon Boys & Girls Club Luncheon Event—St. Charles Medical Center
Friday, September 19
8:00 a.m. State of the County Presentation— La Pine & Sunriver—location pending
Monday, September 22
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Wednesday, September 24
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Thursday, September 25
9:00 a.m. Performance Management & Department Update— Risk, Veterans Services and Law
Library
5:30 p.m. Joint Meeting with the Planning Commission—Continuation of Discussion regarding
Agricultural Lands
Monday, September 29
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session —could include executive session(s)
Wednesday, October 1
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, August 6, 2014
Page 6 of 8
Thursday, October 2
8:00 a.rn. Regular Joint Meeting with the Sisters City Council —Sisters City Hall
Monday, October 6
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Tuesday, October 7
9:00 a.m. Performance Management & Department Update—9-1-1 County Service District
3:30 p.m. Local Public Safety Coordinating Council Meeting
Wednesday, October 8
10:00 a.ni. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Monday, October 20
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Wednesday, October 22
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Monday, October 27
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Wednesday, October 29
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, August 6, 2014
Page 7 of 8
Monday, November 3
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session--could include executive session(s)
Tuesday, November 4
3:30 p.m. Local Public Safety Coordinating Council Meeting
5:00 p.m. County College—Graduation; Election Night— Redmond (Fair & Expo)
Wednesday, November 5
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Thursday, November 6
11:00 a.m. Tri-County Commissioner Meeting—Redmond (Fair & Expo)
PLEASE NOTE: At any time during this meeting,an executive session could be called to address issues
relating to ORS 192.660(2) (e),real property negotiations;ORS 192.660(2)(h),litigation;ORS
192.660(2)(d),labor negotiations; ORS 192.660(2)(b),personnel issues;or other executive session items.
Board of Commissioners' Business Meeting Agenda Wednesday, August 6, 2014
Page 8 of 8
❑ Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
p`` ,, (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
ADDITION TO BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, AUGUST 6, 2014
Commissioners'Hearing Room-Administration Building- 1300 NW Wall St.,Bend
A. CONSIDERATION of Board Signature of a Letter, Appointing Susan F.
Tunno to the Deschutes County Planning Commission — Nick Lelack,
Community Development
Suggested Actions: Move approval of the appointment letter.