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2014-479-Minutes for Meeting September 04,2014 Recorded 10/1/2014 DESCHUTES OFFICIAL NANCYBLANKENSHIP, COUNTY CLERK pS vy O�T'���7 COMMISSIONERS' JOURNAL 10/01/2014 08:55:05 AM I1IIi!IIIIiIIHOuII I III II 2 14 479 cY 04, Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org BOCC Performance Management Meeting September 4, 2014 Deschutes County Sheriff's Office Jail Conference Room 63333 W. Highway 20 Bend, Oregon Minutes In Attendance: Sheriff Larry Blanton Captain Shane Nelson Commissioner Tammy Baney Captain Erik Utter Commissioner Alan Unger Captain Scott Beard Commissioner Tony DeBone Lt. Tim Leak County Administrator Tom Anderson Sergeant Ernie Brown Deputy County Administrator Erik Kropp Lisa Rosen David Givans Beth Raguine Jim Ross Sergeant Dan Marsh Lt. Tracy Jones Trisch Clark Media Present: Claire Withycombe, Bend Bulletin Sheriff Blanton started the meeting by thanking everyone for taking time from their busy schedules to meet with the members of the sheriff's office. Sheriff Blanton updated everyone on the status of the jail expansion. He explained the activities for three nights of open house events we will host the first of October. A projected date to populate the facility is the first of November. BOCC PERFORMANCE MANAGEMENT MEETING Commissioner DeBone explained that the purpose of this meeting is to look at what direction departments are headed over the next five years. This meeting is to expand on what is discussed at the annual budget meetings. He stated the discussions through the Performance Management meetings need to include big ticket items needed for the next three to five years and how the county is going to fit these items into the larger plan. Sheriff Blanton stated that the question on the minds of citizens is how long this jail expansion will accommodate the incarceration needs for Deschutes County. He said that we don't have an answer for that. Sheriff Blanton outlined some programs that we will restart such as the work in lieu of custody and work release programs. In addition, we will focus on job-readiness services for the inmates. These programs are designed to reduce recidivism which in turn will reduce inmate population. The Sheriff's Office three to five year outlook has a lot to do with our ability to positively influence inmates every day we have them in custody. Sheriff Blanton asked Business Manager, Jim Ross to highlight specific items that the Board of County Commissioners asked for in their meeting notice. Jim read the Mission Statement for the Sheriff's Office and said this mission statement has been in place since 2004 and is still a valid statement. Sheriff Blanton stated that we live by this statement every day. The exceptional product that we provide to Deschutes County on the streets and in the jail is the level of service the citizen's expect to receive. Sheriff Blanton stated that we take customer service seriously. The customer service satisfaction coupled with permanent funding are the reasons the Sheriff's Office is not a financial burden to the county. Jim Ross continued with a current organizational chart. Tom Anderson asked how our organization works since the elimination of the Administrative [Operations] Captain position. Sheriff Blanton stated that all the captains have absorbed different portions of the responsibility. Commissioner Baney asked what division was responsible for mental health. Lt. Tracy Jones stated that it is the responsibility of the jail staff. Sheriff Blanton explained that we will be expanding the mental health services by hiring an additional full-time mental health specialist once the expansion is populated. Jim Ross stated that it is not easy to determine where the Sheriff's Office will be in the next three to five years. Jim reviewed what has happened in the first five years of this decade. BOCC PERFORMANCE MANAGEMENT MEETING Jim described what accomplishments we have had in the following categories: Organization People and Structure; Infrastructure "Bricks & Mortar"; Hardware and Software improvements; Legislation Impacts; and, Emergencies and Disasters. Jim stated that some of the items he mentioned were unique while others will be ongoing. Jail Captain Shane Nelson stated that the men and women of the corrections division are in line with the Mission Statement. He stated the focus is to reduce recidivism, which means reducing costs to the taxpayers. He said that we are in line to book 6,600 into the jail in 2014. Programs for inmates are an important piece of reducing recidivism. The goal is to have inmates leave jail with a resume. Captain Nelson said that when we boost self-confidence in inmates by helping them complete training programs, the inmates are on a path to overcome issues that put them in jail to begin with. The inmate work crews are a huge step toward showing inmates what good work ethics are and providing them with personal accomplishments. The GED program is a flagship program. It provides inmates with an important step towards employment. We take the inmate's ability to get a job one step further. We will, in the future, train the inmates on how to conduct themselves during the interview, teach them what to wear, and advise them what to do and what not to do during the interview. We want to give them the best possible chance to earn a paycheck and not be a burden on our tax dollars. Captain Nelson stated we feel so strongly about the GED program that we are going to expand the program to allow released inmates to come back one night a week and finish the program. The jail also offers training to inmates for CPR certification, Oregon food handler's license, parenting skills, and alcohol and narcotics anonymous classes. Captain Nelson stated that all classes are taught by volunteers. County Administrator Tom Anderson asked if we know a wage value on the volunteer hours in the jail. Captain Nelson said we do not, but will look to start so we can show the citizen's how much we are saving them. Captain Nelson emphasized that HB 4110 helped reduce the medical cost burden to the county by requiring insurance to cover pretrial inmates. We currently have 85% to 90% of inmates on pretrial. In addition, HB 3194 allows for the Justice Reinvestment Program, which gives the Sheriff's Office money for providing training classes to inmates. BOCC PERFORMANCE MANAGEMENT MEETING Captain Nelson stated action items for our five year outlook are: - Evaluating the programs for effectiveness - Continuing with a good relationship with the court system and public defenders - Continually evaluating staffing levels - Work with area employers to determine what they are looking for in employees so we can train inmates for the current job market County Administrator Tom Anderson asked if the county were required to build a courtroom for a judge and referee, would that have a positive effect on pretrial population? Sheriff Blanton said yes, anytime you can add judicial support to help the system move, it is a win for reducing the jail population. The new Court Release Officer position will also help to reduce our pretrial inmates. Commissioner Alan Unger thanked the Sheriff's Office employees for all they do and stated their work makes everyone proud. The attendees then went on a tour of the jail expansion. DATED this /,S t Day ofp 2014 for the Deschutes County B/, --t oard of Commissiondrs. C . h Tammy Baney, Ch" Anthony DeBone, Vice Chair ATTEST: iptiA-1-1tA0 04^-- 1141`A-- - 4 / Alan Unger, Commissioner Recording Secretary BOCC PERFORMANCE MANAGEMENT MEETING