Loading...
2014-529-Minutes for Meeting September 25,2014 Recorded 11/3/2014 DESCHUTES COUNTY OFFICIAL RECORDS W 4V )AlA 29 NANCY BLANKENSHIP, COUNTY CLERK COMMISSIONERS' JOURNAL 11/03/2014 08:81:19 AID 11R111111111111111111111 U�J s Mr c0, ©/1_ Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.dcschutes.org MINUTES Board of Commissioners Meeting with Veterans' Services, Law Library, Risk Management Performance Management September 25, 2014, 9:00 a.m. Allen Room Attendees: Tammy Baney, Alan Unger, Tony DeBone, Keith McNamara, Erik Kropp, Tom Anderson, Carol Rooney, Ken Harms, Laurie Smith, and Robin Edwards Chair Baney opened the meeting. I. Veteran's Service Office Keith McNamara explained that the role of the Veteran's Service Office is to provide advocacy and assist with claims for benefits for veterans and their dependents. Keith stated that his office has over 4,600 active clients. He noted the U.S. Department of Veterans' Affairs has a goal that all claims will be handled within 120 days. Keith stated that so far this year, the County's Veterans' Service Office has assisted veterans to receive $2.9 million in retroactive benefits. He noted that the office's wait time used to be 8-12 weeks, but is now running 2-3 weeks. II. Law Library Carol Rooney said that County law libraries are authorized by state statue and funded by circuit court filing fees. In response to a question from Commissioner Baney, Carol explained that she helps customers find resources, but cannot offer legal advice. III. Risk Management Ken Harms provided an update on ADA facility improvements. He also discussed the option for the County to enter the Oregon Public Entity Excess Pool (for excess general liability insurance) through City County Insurance Services. Due to time constraints, further presentation by Risk Management will take place at a later time. Commissioner Baney closed the meeting at 10:00 a.m. Minutes completed by: \‘Nrk/\? Erik Kropp, Deputy County Administrator DATED this 2j0 Day of 0 C 6 v c/t__�— 2014 for the Deschutes County Board of Commissioners. fir.: Y Y� Tammy ne Chair Anthony De Bone, Vice Chair ATTEST: """"` v L � (724G-t___ Alan Unger, Commissioner Recording Secretary C 0 tin a CD cv C a) Q1 t a� ai — L ,,0 0 c 6.0 ›' 3 C a) t v cu 4.. C.. N MS il „ .•••,...::''',','•:.'. rm. ri, co CD 0 0 ° Q'}a '- WCJ O h- Z+ O cu m V � ,:• Cn • N t 0 " a QV ❑ • A• n d "0 Cl a m LU 0:1 `Z ••0 CU C CI "' a)r }d al 0 d *Q ca o C N �.. 1 j' C CO CD O �' a � y a. ++ • . - . '„ �o Cr CO CU C LL E 7. at cn J�TnY t o 0 ,- a ao IU f: y„ yr o In Y�.1 � sue_,. c ti�s . . © .. a) Its y (» co o •c a) a) m c ' � n E acm 0 �� c � w73 L °- c 5 L = Or) L C in ° c ° 2 a) -0 7 •ca-5 a) 7, 0- �ti,r °4 mss. ':r 11- va,5.": ,--- .-4"45,-' ° U X c O E ui " - fir ``^ "*.i.. ! ;. -L-04 4. t y y 0. L7 7 ,. I � , O . to y j r..0 ." +r ,l ,,.«anFm�*r Sr ,� L oEwY :a) 03 in c -a) c 2 c i ID Cn 1,5 ;, .Vi.µ .- .: ^ry o w rccUa a)a y 6 _ o � ac"aa) � c � .S � fir: :. ' CO E z c°ao � ° � o � � o o 0 - cs � N 76 y ,) v Cl) - }, L -QL as a) > _c 0) Q ° Cl) — C c O — -~ E L c co a) a) c S.S Q) - a) 12 c •y 7 -c _ ,..; •aC � CI) — mil c ra a) N _C - C > 3CC; U L u a a cn cn c c • a co Q ' � a_c co c co CS � o 3 °? m o \ `C E ° -, a ca ° x v, is c "r r Q b c ran 4 cca ° ° ° N � " G` p,p Y vi .- ca in ca • y Q c -o ° C c� a) L y L co 4 a) "Q 0 1'0' l� h' ,a; 0..� *+ O-•C ._ N O` C " L C) • O + col to 3 p oL as oy .� H -/1i NI °' ,� ° `° �,T � � � � ^I 4 1 ' i r' 0) E •- •s rnw c ° .. _° -Q -0 �'! a v - .'- °� d 0 � `rt 0D _c � - cn •CD) - - - cua d 3 :cn c C L it co; Q L (1-2o)6., ® �:.*� - '/" ate--+ E G G 1201-) co Q) �° j F c Q e.+:c d O w- L m a) •- c`6 0) a ch ° ° -C N ti- �.- a •e.;,,i a)coo Q a N N 2 N § 02 N N 03 3 (a u) F-- �, , l N ',;s 'n CD r1 a Q f' ,, , }Fyn :.r vv iiiiiro., , t i. 1 � , i 1 r ii . ; (1 SS µ c • •_ ;- l r; u W.. a, {k ! 0) rn 0 -p �` N pN" O c a- I N c r ui = o c c z I r, _ .- ca) .- _c c a) _� w, n - o a c ' a — E 5 0. N 0 -0 E a) w `° 0 0 X -s-' oUoca vic 1 o C-) - co a) a) ca �, o � o a�i000� � �' ° o C 3 T° c -o o a) _� o y v c a aoo � N � cc . c ,, v 7 d O .� O C 04 U N idl . Q p N U 7�1➢ N Vj p 0 COOL rn N 0 '§ � —co C -o u' c 0 0 co w y o 3 E Q) C N C . •C _O) N (� y co a, O ' E co q) "C rn o n Q - O) (6 n) -0 u) 0-"O m l c 0 N _c T N (� N -O co 0 O O p) a m X N d U C Q 2 N N _ .-. co 7 O O O \ t p to ' C 0 q m .� f0 C y7 .. C O �,. " fC v ? p O O y 3 in 9 U o -o -° N q O O ro Tn rn O A 73 -5 Cl) v N) O Y 06 N y C O O N E N N N (0 N "'' (0 00 O N Q U -c i c N 0)iliiH O L C 0 •3 `�J ra rn (� C rp �p C v) c>3 Q) O O O N d 4--� (N• Vr O C `t (>3 G U w U O (CCf ��q .+,,, -0 �, O p O O C 7 O O .� O C a `1 CD E pm 03 co q) O U1c�7 q O C 7+ L vi Lf%) D CI) NI r 0 — c .-c 'cG ; 3 N O g N O Q r ca V U 't? o n e a) H C ❑ QdN N7 O NL (pr � � � N � rp (n (n Q1 r ,""1. ui Yr• r- ° E °a 'I ;t " r 1i I a P 1 ii I ; , cu *: .t i,,,,' '.,;111,!:::'4 i 1° ` r j + 1! � gy ,m .11 iti + r' a '4 aim , , ,.-:. '1 „,,ek, ,,, ,44,11),,,, •E ` *V q[ F �A,T i k ,l L O a) c - N (0 L N 7 N O a) O CLJ 3 «r ' -- u, u) O 2 4 v 0 L � () U c 7 u) 0 cio -c v) 2 M Q.- c0 v -a -0 c) cL,) - 0 co . a) c s c v> c v' aw. � � � 0 1� t cu .c O N c -0 O — a) Z 7 "O 7 c U (0 c 46-yyy7 0 ', • HH U ! ; tin O n �' .... O o cv a) 4 co co c n3 coop in LEcE N .c v co o O 0 o O c p .. .7 To cn 2 N c 0 o3CoL 4 a) 0) 0M "- ra v a - La U co a ti• •v, L p a) c cr v 0 L c U co M co O (Ni N ,- r v C L -O O - m� c 7ti O_ Q E V � p 2, cc 3 'a ❑ M O ` O N ❑ Q 01 3 O 1:7-'. H ti H 0 E NocLo . L Z p W � a •" o -8 � a L Lam. •- Ta cu = u, LS act ?� .5 E O � +J N c % � o 0 o NU o cu :0 E 4"C.) �' Iti H ° Ui! ! U u) a) v c L .2 r O c 0 cC �j 'a .L QdW qH 0 o.� v) v~) � LO. cc0 -00cco r ,+ c c, W v ?, , Ar' i 1;0/ Rr wd n a) wiq. a) qA — „,,t�,,4,,,w----,” a ,,,extdow a. I + C CD 7§7§yy1 9 7 .may a) 4 wp A ..jam R • qk‘ c y; J d O o c _O CD m 3 3 co 6 N `, c c co c) o in ', -0 -0 0 O C ilL! a) c -o 'C c O . Q O U "a _ f�4) O 'a '� R co `O C +' p d N rn c0 = �" p p 2 7 -p c� C c a1 oaa)i "5E cc°an � d c3 n a � 6o ti r ca }, x c O = N 'c �. o 'n no; tri L 0 N 7 t N N r �, N cn w O '5 U U a U Of N cq M p LL c a) .0 Q �O O O c -OU @ p L eh co C E 4 u i+ 0. 0 L p.� ,o d O o)LI b (M) ~ m0 , v N p ❑ TA L N co; N 4— E U (B d O .p t 01 7 C •� a) O Q N o N 7 — = c6 LL .. to p .3 'p .2 et ` D O N O Q p U N N 0W L p N V o a) O `f U " m d N ,� d 0 3 :s o 0 0 .0w 0- -E-' 2 > o �H y _c m mm Q MH rn °: L c w u o O o w ~ O U C U J > E Q b K -1 ›, 3t,70-( 00,0 a) O 0 ,._. = r0 c.-5.-1 d - m O L !7 a a N cv 'E O M C Q U Imo -- �, cn (r) 0 r ! Ufl H U ). `p 2 N +� (B c 12 ULI 2 o U II V H = O E O~ a m 3 c H 0 Ot N m r N N H N - y — N E E C1 y ❑ N O C OL r Qp O a0 Q M N Q + H p t p .. F- N a . 6 N N ❑ O U L N C z o3 ❑ N CL O (n CO NU O "O U) NJ 0 40- V co a1 ate.. N !/ 'ky ;,• N u1 VD l -o J {I' ' a^ r �D F p m sy „_, o CO e,,F.' ,.,. a) , V"I',i ' ,,--.:e, s.„ f w "'-' ,.0,., ,,,t...: . c., r . .,„ ,_ si......, q.,,.. , ..,.,...44,..1„. Yk9 y �7 I, a--, CD +n • cu • w ■ N , mS4`a'1a7n' 7,t` ,' a I 1z 14 Gf1 N �� 9: y�ilMy�y G". yyq°;gi,p ."^.•^...nwxyyy� ';',',.,,h,1, 4''''411' �MC'b CM �,0,'rk' 4,A%-,4,'.� i,',; ,nay`. co p" 'yR r 1 Li DQJ REPORT COMPONENTS As of May 9,2014 Reported i wrn::, ��'.�1+ r + r��4(k hick r'1!II` �+k{l 1�{ ':u�h VV� i!7�{ . ..; ..`� t i 4`r G !.'r rf l r r IIh 1� J j In 4' iff"lll l�jjl ;',i1.111,110,, r r ¢ !i r«i t�,• r 'r CY4il n�n�, el Ip 61' ,' '' ,.� ,+ r� d l III Irr at Id i ,.; e't'w,i S auk Mai �`I �a 1 �41('a 1 1 (' 1 ��! r4 r i I r it Y.I� .+ �, w k Pa�� � r,!Ih r{ n0l Nllll�i�l,p+� ; •�' 4.. t ,• 'ty i Prg,��pMfl rll "� � 1 ll{B i. 1,A1,111, fN lF..n.llrIi+l '" 'ilr1bM 0, II �I y„ ^ r htd 6 'r' Pli??lll't" •t� ill}It,i i� �i �!�! lW ` " ra�ry 1, ra4 ri{hrl Pdofx,, • �� �y Apr M` 1, I 3e'�kd '+r ull r:41'ial c. Fairgrounds e. Probation/Parole and Transitional Housing building - g. Jail - j. Health/Mental Health Building } ,i;;•;>r s+ Y J • 4 ,:;�`{II r«i !glgl�y q ir�hi +)I�ri r r I I I `(+rl IIII �.��� Ci rr � �l 1�f�PlaiCMt�n1 - a. Administration Annex �' i I asrHir r dd `�I `;` a . a. Courthouse/Jury Assembly(Rock Bldg.) - b. Administration Building(MM Bldg.) - c. Deschutes Services Building(WSSB) - d. Justice Building . e. Old Courthouse(DA) - f. Main Road Office - g. Unger Building !w :� kI,S r . . i ���; ,I �, _ i ln�{ x^.I �;� I rl rGlt i I .:�: i'i b�6 � 't lrr l iil.11 lSkr{I r�III+`31)10I� ',111114",'O '�w y�rN.i! 'Irlti�bd •e�lR +� �I �IiH�I ly�i^r�'y„iYl1� ��Ir r; f�� �'1,,1 a%i I 4 (tr ffl�p` �,qp1 IM iut f� r l l ' 1, �+f IIII���1 tllN� �L H,jIQp Iw�d� �r� I'�PI �111{ I �J111F ��b���1��1 � yih�I 916 1111;'hl 1 ar Ij wlli , d i . �., .. "•'"• d till'. , .��,�; NBr „ .I fJ� ! f s' ,d.,41',111", fl n 1 O Complete,ready to be written up&submitted • 90%Complete © 80%Complete ® 60%Complete • 50%Complete © Not Complete DOJ REPORT COMPONENTS Reported 7. Notice 1 8. Outreach Procedures 2 9. Grievance Procedure 3 y � R P" f:.Y d 10- Qualified Interpreter Services 4 11. Oregon Telecom Relay Training 5 ... .. ,. 12. Policy Statement 6 13. Interpreter Contract 7 14. TTY Equipment 8 d 'dR; A l S, h'tC a. Will not discriminate on the basis of disability in its hiring or employment practices. 9 b. Will not ask an applicant about the existence of a disability. 10 c- Will make reasonable accommodations for known physical or mental limitations upon request. 11 d. If an applicant or employee requests accommodation the County may ask for information relating to the disability. 12 e- Will maintain medical records separate from personnel files and keep them confidential. 13 f. Will make individualized assessment of whether a qualified individual with a disability meets selection criteria. 14 16-26. Voting Equipment Standards For Reference Purposes 15 28. Outreach 16 29. Emergency Evacuation 17 30. Emergency Warning 18 31. Emergency Shelter Provisions 19 32. Service Animals 20 21 34. Emergency Shelters 22 35. Emergency Shelters 23 36- Emergency Shelters 24 n d„"cafiwa ^,tiF?i Sir" f.b :!, ,4 37. Sidewalk&Curb Ramp Program 25 38. Curb Ramps 11111111111111 .111 26 39. Curb Ramps 27 40. Street Level Ped.Walkway 1111111111111111111111. 28 41. Pedestrian Walkways 29 42. Web-Based Services and Programs 30 43. Web-Based Services and Programs 31 44.-46 Survey&Signage 32 + .,fir . 9/23/2014 ;. V ,,,,.......„ ...... .. ir A 1 , . ■ 1.1:=100111 Oregon Public Entity Exces s Pool Overview-April 2014 ''''''''',-..""cniso'''c'eg"oneorg""' What is a risk k pool? . . . - . ., . . 7 .... -,... -,... ... , ' lirr 1114%.411t . ''' 40111111r..° 40400, . ' • I 1 9/23/2014 Risk Pool Definition Homogenous entities aggregate resources and purchasing power to finance and manage risk. 1. Risk retention 2. Risk financing 3. Risk management support & knowledge sharing • RISK ya,,,y gas Risk :Pool Fundamentals • "Owned" and governed by members • Can define their own coverage documents, make own rules • Money not spent on claims invested to pay future claims, provide member services 110 yah yes 2 9/23/2014 Public Entity Risk Pools • More than 400 around the country • Many formed in response to private market forces • Have generally achieved long-term success C, afly nsuronca s.'gtas ..ww.cscregen orq 3