2014-579-Minutes for Meeting November 06,2014 Recorded 12/22/2014 DESCHUTES RECORDS
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Deschutes County Clerk
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BOCC Performance Management Meeting
November 6, 2014
Deschutes County Sheriff's Office
MAC
63333 W. Highway 20
Bend, Oregon
Minutes
In Attendance:
Sheriff Larry Blanton Captain Shane Nelson
Commissioner Tammy Baney Captain Erik Utter
Commissioner Alan Unger Captain Scott Beard
Commissioner Tony DeBone Darryl Nakahira
County Administrator Tom Anderson David Givans
Jim Ross Julie Lovrien
Lt. Tim Leak Trisch Clark
Media Present: None
Sheriff Blanton started the meeting by thanking everyone for taking time from their busy
schedules to meet with the members of the sheriff's office. Sheriff Blanton updated
everyone on populating the jail expansion wing.
Sheriff Blanton stated we are proud that we have not raised the tax rate in several years
while still responding to every call and expanding our product. We will have some changes
coming to our organizational chart and he will talk to the commissioners in the next few
months.
Patrol Captain Erik Utter- Captain Utter started by discussing the performance measures in
the Patrol division including his role as captain, the challenges he sees and what issues he
anticipates over the next 5 years.
First, he discussed the number of call for service. He broke it down between calls to 911 and
self-initiated calls. The 911 calls included, traffic complains, missing persons, search and
rescue and other urgent matters. Other calls that are not urgent include cold crimes, civil
issues, follow-up phone calls with deputies and county ordnance issues.
The self-initiated calls include random traffic calls, targeted traffic patrols where we have a
known issue with speeders, targeted criminal activity, community policing, visual presence in
the community, warrant attempts and civil papers (numbers are going up dramatically, we
will service over 3,000 papers over this year.) We don't have a back-log of papers as we
BOCC PERFORMANCE MANAGEMENT MEETING
have a hardworking civil staff with additional assistance from on-duty patrol serving papers
as time allows. Other self-initiated calls include investigative follow-up.
Commissioner DeBone asked what the philosophy is regarding deputies following up on
cases while maintaining shift work hours. Captain Utter explained that if the victim needs to
communicate with us regarding the case, any deputy on-duty will be able to assist by using
the case number which pulls the information up on the computer.
Captain Utter stated that FY2015 calls for service is on the rise. He attributes this increase to
the improved economy. We have more people passing through the area that always
increases calls for service. He stated with the increase in visitors to the area, we would think
as 911 call numbers increase, self-initiated calls decreased, but it is not the case and he
doesn't have an explanation for this. He speculates that the follow-up needed for the 911
calls may make the self-initiated call numbers higher on the back end.
Captain Utter said that the Patrol Division remains true to the Deschutes County Sheriff's
Office mission statement. He contributes the mission statement to one of the reasons why
we have not raised the tax rate since 2006. We have actually reduced our FTE's through
attrition by 4 deputies. We continue to manage what we have with our fiscal responsibility.
We have adjusted our staffing to provide increased coverage during the peak call load
hours of noon and mid-night. We moved our K-9 handlers to this new time slot and put Field
Law Enforcement Techs on 12 hour shifts, placing one on each team. In addition, we utilize
data analysis to help target crime and traffic issues.
Radios - Captain Erik Utter gave an overview explaining what steps have been taken starting
in 2012 to buy a new multi-agency radio system. He stated that the committee hired an
independent consultant to provide the Public Safety Agency Emergency Communications
Work Group committee a path of securing the best possible radio communications contract.
Local law enforcement, fire departments, public works and schools are stakeholders in the
new radio system. The new 911 director will take a leading role in completing this huge
process.
5-Year Outlook Challenges
1) Communications - transition to new radio system
2) Staffing levels to meet call-outs - looking at a 30% increase
3) Mental health -seeing an increase in officer holds
4) Technology -Tablets? New vest carrier? Body cameras? We will proceed carefully
with the increasing options
Commissioner Baney asked about the impact of marijuana legalization. Captain Utter
stated that we will among other things, we will have training modifications for drug dogs and
have additional training for detecting impaired drivers.
BOCC PERFORMANCE MANAGEMENT MEETING
Detective Captain Scott Beard - Captain Beard started by discussing the need and the
importance of having a long-range year plan for many of his divisions. He said he looks at
training 3 to 5 years in advance to keep up with all the required training. Then what
happens, for example, the state comes in and says we also need an additional 6 hour block
of specific training. We then have to call in for overtime and determine how many we can
train at one time efficiently. It may take up to a year to get everyone trained on a specific
topic.
Commissioner Baney said she is incredibly proud of our CIT teams. Captain Nelson stated
that this training is important and we take proud of the benefits that this team provides to the
community.
Detectives -the detective division is mandated to investigate all crimes in Deschutes County
which equates to around 100 cases a month. Captain Beard said when school is in session,
their caseload increases due to reports from teachers of possible abuse or neglect. It is so
important to have a staff rotation into detectives. This allows the staff to use their detective
skills once they are back in patrol which helps the detective division streamline their
involvement.
Captain Beard stated that it is just as important to prove someone is innocent as it is to prove
they are guilty. However, the man-hours it takes to prove that someone guilty or innocent
could still be 300 to 400 hours. He stated they are fact-finders. Whichever way the truth
leads them is the path they will follow.
Technology has advanced which has caused the caseload for the forensic division to grow
by one FTE. With cell phones becoming small computers and tablet use on the rise we have
to know what to look for and what to do to properly gain access into the devise.
Concealed Handgun License division -we are processing over 500 renewals/new
applications at month in Deschutes County. We have only 2 employees. We are starting to
use an on-line appointment system so citizens can use the computer to schedule their own
appointments.
Evidence -we are streamlining evidence by sending documents directly from the computer
to the DA's office.
Search and Rescue - this division has to keep a 5 year outlook for several reasons:
1) The lieutenant position is a 5 year rotation position.
2) Our 212 volunteers go through extensive training. They do not give leave notices.
We need to stay ahead of personnel changes by having many trained
BOCC PERFORMANCE MANAGEMENT MEETING
3) We offer the SAR academy annually that has been 25 -30 people that attend. This
program requires advanced preparation.
4) We need to have trained seasonal personnel for marine and ATV patrols.
Emergency management - 5 year outlook and planning is essential for:
- Hazardous materials that are transported via trains and highways through
Deschutes County. If there is a spill or major accident we need to have a current
plan.
- We need to ready for Oregon coastal citizens if come to Deschutes County due to
a large natural event on the coast.
- Other agencies have always considered the Deschutes County Sheriffs Office as
the lead agency in case of a large scale disaster. We need to consistently train.
�' '�'' 2014.
DATED this �� --- Day of
BOARD OF COUNTY COMMISSIONERS
OF DES ' TES COUNTY, O'EGON
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TAMMY B£' Y, Chairs■
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ANTHONY DEBONE, Vice Chair
(dam_ 1144-4/ALAN UNGER, Commis goner
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Recording Secretary
BOCC PERFORMANCE MANAGEMENT MEETING