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2014-589-Minutes for Meeting November 24,2014 Recorded 12/22/2014 DESCHUTES BLANKENSHIP, COUNTY CLERK �u �y�� + NANCY COMMISSIONERS' JOURNAL 1212212014 10:15:27 AM �� II II II I II I I Ii l l 11 III Z - JTEsc cu Z � ■oce-Vihm { Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, NOVEMBER 24, 2014 Present were Commissioners Tammy Baney, Anthony DeBone and Alan Unger. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; David Doyle and Laurie Craghead, County Counsel; and, for a portion of the meeting, Nick Lelack, Peter Gutowsky, Peter Russell and Matt Martin, Community Development; Jane Smilie, Health Services; Wayne Lowry, Finance; David Givans, Internal Auditor; and one other citizen. Chair Baney opened the meeting at 1:30 p.m. 1. Update of Deschutes County Health Services. Jane Smilie provided a PowerPoint presentation entitled "An Integrated Management System for Deschutes County Health Services". The current status is that they are performing well and have a lot of accomplishments to show for their efforts, including being an accredited health department. It is not easy. However, they need some foundational pieces to continue effectively. They have met funding requirements and are competitive regarding grants. She wants to see that they are achieving measurable results, and increase accountability and efficiency. They need to refine the systems to maintain accreditation and increase creditability. Minutes of Board of Commissioners' Work Session Monday, November 24, 2014 Page 1 of 8 Pages The current work is good but not complete or coordinated. They are updated the regional health and mental health assessments and plans. They are also working on strengthening operational support. It all needs to be integrated at a better level. Chair Baney said the regional health and regional mental health assessment plans are being addressed at a State and regional level. She asked if carving out behavioral health from overall health is a misalignment. Ms. Smilie said that there used to be an every other year mental health assessment but it seems this is being rolled into the other. It involves an administrative rule. They are working on outlines for this and have created a robust section for mental health. Community health assessments are different but need to work together. Regional health and behavioral health would be combined into regional health. Chair Baney said these should not be siloed but considered holistically. Ms. Smilie stated they hope to focus on health improvement, and provide programs, protections and services seamlessly to clients and the community. They wish to be respected by clients, the public, partners and policymakers. They want to be very accountable and efficient, and have a team that is collectively responsible for the success of the whole program. It should not be health or behavioral health; it needs to be the both combined. Chair Baney stated there are a lot of efforts towards regional work, but it is not always well aligned. Erik Kropp said that the two sectors see themselves as separate, health and behavioral health, even within the County. Ms. Smilie proposed refining the current management system. This would be a way to connect efforts and change the culture. She wants to follow best practices, and referred to a quality improvement `wheel'. There are several factors involved in getting there. The performance management part is how they check in with the outcomes. They need to monitor progress to make sure they are getting the desired results. If not, something needs to improve, the process or the strategy. Every program should be part of a logic model, asking what the desired outcomes and core activities are and if they make sense. Work plans and the budget would then tie in. Minutes of Board of Commissioners' Work Session Monday, November 24, 2014 Page 2 of 8 Pages Her goal is having the budget more aligned with the work. They are limited by funding that is designated for certain things. Mr. Anderson feels this is important at the Budget Committee level, so they understand what the allocations are for and how this fits the overall priorities. Ms. Smilie said that staff sometimes is fearful about change, but most want to be more effective. This process allows management to plan and supervise more easily. Staff decides what is important and works with management on this. She appreciates the work David Inbody has done in this process, and hopes to set aside time every week to learn from the various groups how their programs are working. Everyone needs to get familiar with the other groups' programs so everyone knows what each is doing. They need to have systems that are linked with feedback to all. Performance excellence happens by design, not by chance. They want to focus on efforts that produce results and retire those that don't. They are updating their strategic plan as needed, while they work on the community plan. They are also updating policies and procedures, and are beginning to use business process mapping. E-learning is in place with other programs and projects being planned. She wants to make it easier for employees to do the right thing, while they continue to work on the budget process and operational supports. This involves a five-year overall plan, with annual reporting afterwards. Ms. Smilie hopes to see mental health and public health more combined, looking at the whole person. This includes tobacco use and other issues. There need to be better bridges connecting all these aspects. Commissioner Unger supports integrating the entire team. Chair Baney said that the County could chart its own path rather than relying on the State. They need to be clear that the County can be the best provider. Ms. Smilie said this is more of an issue on the behavioral health side, and they hope to address gaps in service. They need to know what the trends are and what needs focus. Many public health services won't be done by others, but the County needs to show it is the best option for other programs. Chair Baney pointed out there are other service providers out there trying to get into this field, like St. Charles. Counties have always provided this but others are now adding capacity. Minutes of Board of Commissioners' Work Session Monday, November 24, 2014 Page 3 of 8 Pages Mr. Anderson stated that the public needs to know who the best providers are, and the County has to expand this strategically. The public needs a better understanding of what the County does and that it is being done well. Commissioner Unger asked how this fits in a regional way. Ms. Smilie said that this system is internal but Deschutes County is the driver, with the numbers. There is a lot of responsibility to the other counties as well. Chair Baney added that with the roll-out of changes in public heath, there will be waves of pilot projects and those will be evaluated as to how they play out. WEBCO is a 190 and regional, but the funds are not blended. There will need to be another big push to get more involvement from the other counties. Equity is not the biggest issue, but dissolving the jurisdictional lines is a problem. They are doing some grant writing and reporting together, but each seems to want its own representation. Ms. Smilie said that the big guys have the headaches, and the smaller ones are afraid of losing their identity. There needs to be greater collaboration, and decisions made on what they all want that neither can afford on its own. Ms. Smilie observed that there will always be populations that they need to help, and those can be very high profile. A few bad outcomes are hard to overcome. She feels her staff does a great job and should not have to be brought down by those kinds of things. Chair Baney noted that Ms. Smilie has done a good job of outreach and involving herself to help deal with these situations. Commissioner Unger feels the proper infrastructure needs to be in place so all can move forward. Chair Baney stated that the dollars are contracted through the CCO, and the roles need to be defined as they move towards efficiencies. There still needs to be a direct link to the community. Commissioner Unger said that there may need to be more management to smooth this out. Chair Baney stated that Deschutes County puts a lot of money from general fund into public health and behavioral health, and that should not be spent on other counties. She fears the State is going to expect more, or want to make the general fund transfers permanent. The counties put more in now than the State does. Again, the County could be penalized for doing the right thing all along. She feels they need to stay at the helm and involved so the County is well represented. Minutes of Board of Commissioners' Work Session Monday, November 24, 2014 Page 4 of 8 Pages 2. Finance/Tax Update. Mr. Lowry indicated that for October, the portfolio at $200 million due to taxes. They are paying other jurisdictions every week. The earnings rate yield is down slightly. It has taken a long time to get to a 1% return. The pool rate went down last week to 50 basis points. He met with the Investment Advisory Committee and reviewed investments past and future. Commissioner DeBone attended, and said he found it interesting to hear from the bankers' point of view. Mr. Lowry said there are three vacancies on the committee that they hope to fill. The investment policy has to be adopted by the Board each year, so that will be requested soon. Regarding funds, there are only 41.5 positions vacant at this time, mostly at 911 Sheriffs Office and Health. Assessed value went up more than expected so this is higher than budgeted. Health fund revenue is ahead of budget. There will be offsetting expenditures later. Community Development is doing well at 43% of budget now, which. was set low. They will be well ahead of expectations. Nick Lelack said it has not slowed down as is typical by this time of the year. The same applies for Solid Waste, projected to be about $500,000 ahead. Road is on target. The Early Learning Hub fund revenue is low but some has come in since this report. Justice Court is on track, when they were not this time last year. Tom Anderson said that this was discussed at AOC; in particular, fines for claims that Circuit Court is able to collect. This will likely end up as a legislative proposal. Mr. Lowry said there is about $500,000 left to be paid on the jail project. 3. Discussion of HB 2229 (The Big Look Bill). Peter Gutowsky asked to de-brief the Board on this issue. He and others met with LCDC staff about this as well as the Director of DLCD, at AOC. The County is being encouraged to develop a process, since there are five developments that are felt to be mis-categorized. This program could take several years. The effort would start as an educational piece about the Bill, then draft policies as a framework in concert with DLCD, and then develop a detailed work program. There would be many discussions before initiation. Minutes of Board of Commissioners' Work Session Monday, November 24, 2014 Page 5 of 8 Pages He wanted to be sure that this meets the Board's expectations as an offshoot of the agricultural lands plan. Nick Lelack said the State has indicated significant support for this. They may want to develop implementing rules, but it is felt the County is ready to proceed without this in place. Mr. Gutowsky stated this again puts the County in a pioneering position since no other county has done this. This is an unchartered path. Commissioner Unger supports blazing the path and it will help others. He asked about cost-benefit of these efforts. Mr. Lelack replied they are not aware of the staffing requirements yet, and they have a carrying capacity. It will take resources for transportation planning and other efforts. Chair Baney asked what the benefits would be to DLCD, and are they inclined to support this financially. Commissioner DeBone asked what the `why' is and the high-level goal, other than correcting what might have been done in error before. Mr. Lelack stated that HB 2229 corrects mapp9ing errors. Lands that are designated farm or forest but do not meet the definition. The second would be for the owners not to have to go through a lengthy process on their own for this to be a conditional use; and some cannot get there at all. Another benefit is having to approve them one by one, instead of examining the entire subdivision. They have to do this to determine transportation issues anyway. Mr. Gutowsky said there were five subdivisions that were concrete examples of this situation. The other interest is in looking at this area in a regional basis, especially soils. This may not fall under HB 2229. This may have to be examined after the regional study in southern Oregon. This speaks to profitability and agricultural uses. Chair Baney asked how this fits into the overall work plan. Mr. Gutowsky stated they are busy, with many issues being addressed. Long-range staff will have to prioritize but he thinks they have capacity, as long as the Board's priorities do not shift too much next year. Minutes of Board of Commissioners' Work Session Monday, November 24, 2014 Page 6 of 8 Pages Chair Baney sees this as important work, but not everything can be a priority. She asked if the time is right or if they should shelve this for now. Mr. Lelack said the time is right to start on this for this fiscal year. It is a multi-year process so they are trying to be realistic. They will know more early in the year. It can be phased. 4. Other Items. Mr. Anderson asked if the Board knows who will be Chair and Vice Chair in 2015. UNGER: Move Commissioner DeBone be 2015 Chair. BANEY: Second. VOTE: UNGER: Yes. DEBONE: Abstain. BANEY: Chair votes yes. DEBONE: Move Commissioner Unger be 2015 Vice Chair. BANEY: Second. VOTE: DEBONE: Yes. UNGER: Yes. BANEY: Chair votes yes. Judith Ure spoke about scheduling legislative meetings. It appears Tuesdays at 7:30 works the best, with the first one to be held on February 3 at 7:30. They will do a preliminary meeting on Tuesday, January 20 with Public Affairs Counsel, with the hope that legislators can be involved prior to them going to Salem. Being no further items discussed, the meeting adjourned at 3:25 p.m. to go into executive session under ORS 192.660(2)(h), pending or threatened litigation. Minutes of Board of Commissioners' Work Session Monday, November 24, 2014 Page 7 of 8 Pages DATED this /J -- Day of 2014 for the Deschutes County Board of Commissioners. AlhAttlAIIL Tammy B e Cha.44 Anthony DeBone, Vice Chair ATTEST: (1-EbAi_ ClAudA - 611.6&(--p Alan Unger, Commissioner Recording Secretary Minutes of Board of Commissioners' Work Session Monday, November 24, 2014 Page 8 of 8 Pages v-1"ES c C) 0411 oti Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., MONDAY, NOVEMBER 24, 2014 1. Update of Deschutes County Health Services —Jane Smilie 2. Finance/Tax Update — Wayne Lowry 3. Discussion of HB 2229 (The Big Look Bill) —Peter Gutowsky 4. Other Items PLEASE NOTE:At any time during this meeting,an executive session could be called to address issues relating to ORS 192.660(2)(e),real property negotiations;ORS 192.660(2)(h),litigation;ORS 192.660(2)(d),labor negotiations;or ORS 192.660(2)(h),personnel issues;or other issues under ORS 192.660(2),executive session. Meeting dates,times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners'meeting rooms at 1300 NW Wall St.,Bend,unless otherwise indicated. If you have questions regarding a meeting,please call 388-6572. Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible,please call(541)388-6571,or send an e-mail to bonnie.baker @deschutes.org. Cl) a) •-• cn 4-• co 4-11 a) G1 = ar) >, 4-• C C 2 V a) ,„u) vil`z s_ _c a) v � N C � L N• 4- C a) E 0) 0) 0 C 0 E C E 0) H to N C a C 2) a' o E C 61) to W C V p V Th0) c.. } 2 l (I) 0- .tea ! a moo . U � o ov C Q OM W al H 03 O. sc ; — L to .1. 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Portfolio Details-investments 31,2014 --_ Purchase Maturity Days To Ratings Coupon Par • Market Book Call CUSIP Security —iroker Date Date Maturity Moodys S&P ' Rate YTM 366 Value Value r Value Date 140,000 140,000 140,000 - - T -- - 8941748454 Sterling Savings Bank CD 7/1/2013 1/1/2015 61 0.200 0.213' 4001174329 Columbia State Bank CD 12/5/2013 12/5/2014 34 HFBCD Home Federal Bank CD 2/1/2013 1/31/2015 91 0.200 0.203' 2 1140,000 2 140,000 2'140,000 100 000'... - 273-150017-5 South Valley Bank CD 5/20/2013 5/20/2015 200 0 748 0.758 200,000 200,000_1 - ...._ 200 000. - - 4001154309 Columbia State Bank CD 4/1/2013 3130/2015 149 0.150 0.152 100,000 100,000 --- UMP972002570 Umpqua Bank 6/7/2014 6/7/2015 218 0.400 0.406 240,000 240,0001 240,000 -.._.._ I 3692G5F7 General Electric Corporate N CASTLE 9!17/2013 6!3012015 241 AA+ Al _ 2.375 0.865 _ -_._.. 1 400,000 1,417 96 Corporate 250 0.500 0.507 0; 2 000 916 241 AA+ Al 2.375 0.501 545,000_ 551 99 SY51D31• 67 Umpqua Bank 7/9/2013-Co orate N CASTLE 1/10/2014 f13 6/30/2015 7!9/2015 1 187 771 _ - . .. _._._.. ..._.2 000,000 2'000 000 91159HGX2 US Bancorp CASTLE 4/2/2014 7!2712015 268 A+ Al 2.450 0 501 1180000 -- 91159HGX2 U S Bank-Corp ote CASTLE 3/26/2014 7/27/2015 268 A+ Al 2.450 0.500 1,573,000' 9,596 689 ,5 P P 1,595,5561 - - 86459DA82 Morgan Hill Redev-B CASTLE 10/1/2014 9/1/2015 304 AA- 1.120 0.450 750,000 753,578 754,173 - - 0641598A3 Bank of Nova Scotia CASTLE 4/3/2014 10/9/2015 342 A+ Aa2 0.750 0.621 L 540,000 542,009 I 540,652 36962G4T8 General Electric-Corporate N CASTLE 7/24/2014 11/9/2015 373 AA+ Al 2.250 I --- 0_ L - - 742718DS5 Procter&Gamble CASTLE 12/6/2013 11/1512015 379 AA- AA3 1.800 0.430 1,000,000 1,014 8180 1,014,657'1 2 40 A-- 000 1,533,857' - - SY51036$ Royal Bank of Canada VINISP 3/27/2014 12/15/2015 409 AA- Aaa 2.625 0.600 1 500,000 1,534,33 _.-245 - _.-._.. -,....._. 91..; 532457AN8 Eli Lilly&Co. CASTLE 3/24/2014 1/1/2016 426 AA- A2 6.570 0.500 1,408000 1,505 391' - 084670BG2 Berkshire Hathaway Inc CASTLE 3/3/2014 2/11/2016 467 AA Aa2 0.800 0.500 1,000,000 1,001 820! 1,007 809, - - _ 9,003809 1,994,535: 06406HCG20 Bank of New York Mellon Corp CASTLE 4/4/2014 4/15/2016 531 A+ Aaa 0.772 0.681 650,000 650,501 1,000,252 2/3/2016 3/4/2016 489 A+ Al 0.700 0.681 1 8 2/22/2016 478 AA- Al 17275RAC6 Cisco Systems Inc CASTLE 2127/ 3133734F6 Federal Home Loan Bank CASTLE 5/2/2014' 651,618 - 1,000,000 1,000 960 1 94• 9146QU WellsFargJohn n CASTLE 20/2014 6/15/2016 592 A+ A2 3.676 0.870 1,529,000 1,045200 1,046,965 - r 5/15/2016 561 AAA Aaa 2.150 0.620 949746QU8 Wells Fargo Corporate Note VINISP ' 2/20/2014 6/15/2016 592 A+ A2 3.676 0.750 1,000,000 1,045,200 1,046,965 - - 9497460U8 Wells Fargo Corporate Note CASTLE 10/2/2014 1,000,000 1,045,200 1,045,091 - - 686053CF4 Oregon School Boards Assoc CASTLE 3/7/2014' 6/30/2016 607 A+ Aa2 0.000 0.999 3,000,000' 2,950,950 2,950,8801 - - 31359YBY2 Federal National Mg Assn CASTLE 10/16/2014 7/15/2016 622 0.354 0.365 1,693,000 1,671,584 1,682,659 - - 88059EMP6 Tennessee Valley Authority CASTLE 10/29/2014 7/15/2016 622 0.490 0.507 2,000,000 1,975,040 1,983,062 - - 684 AA+ Aaa 0.778 0.812 672,000 663,116 1016507 - - 9128280X1 U.S.Treasury MBS 6/19/2014 7/31/2016 638 AA+ Aaa 0 500 0.549 2 000,000 1,018 830 ---- rY 3134G56B6 Federal Home Loan Mt BS 7/7/2014 8/26/2016 638 AA- Aaa 1.500 LL 0 548 1,998,211 11/26/2014 9/15/2016 4 9 Corp rP 31359YLS4 Federal National Mtg Assn PJ 3/5/2014 9!15/2016 662,062 3133EAZ76 Federal Farm Credit Bank CASTLE 5/23/2014 9/26/2016 695 AA+ Aaa 0.690 0.686 3,000,000 2,996,790 3,000,244 - - 3133EAZ76 Federal Farm Credit Bank CASTLE 10/8/2014 9/26/2016 695 AA+ Aaa 0.690 0.690 2,000,000 1,997,860 2,000,000 - - 3131A1CD8 Federal Home Loan Bank CASTLE 7/17/2014 9/28/2016 697 AA+ Aaa 1.125 0.728 2,000,000 2,013,240: 2,013,110'', 9/28/2015 3130A3B45 Federal Home Loan Bank MBS 10/28/2014 10/28/2016 727 M+ Aaa 0.700 0.659 750,000 748,845 750,602 10/28/2015 912828RM4 U.S.Treasu r CASTLE 12/27/2013 10/31/2016 730,AA+ Aaa 1.000 0.727 1,000,000 1,009,530 1005379' - - 3134G4K98 Federal Home Loan MtgCorp - CASTLE 2/20/2014 11/7/2016 737''AA+ Aaa 0.800 0.800 2,000,000 1,994,900 2,000,000 L 11/7/2014 0605OTLR1 Bank of America-Corporate CASTLE 5/13/2014 11/14/2016 744,A A2 1.125 1.050 1,900,000 1,898,480, 1 902,844 3133ECWV2 Federal Farm Credit Bank CASTLE 12/17/2013 12/7/2016 767 AA+ Aaa 0.875 0.722 2,100,000 2,109,471. 2,106,959, - - ..... =Mtg - 201 2 _.. 2_. 064159DA1 Bank of Nova Scotia Corp CASTLE 6/9/2014 12/13/2016 773 A+ Aa2 1.100 0.910 1,800,000 2,056,720 11/19/2014 O 2 057 920 + Aaa 0.875 0.844 2,000,000 1,806,912 0.14 . ..- --._.. 2 001 381 912828SC5 U.S. reasu York Mellon CASTLE 1/16/2014 1/3112017 822 AA Al 2.400 1.Ofi7 2 000,000 2,010 940 i 12/18/2016 Treasury _ -_ -.._ 2,000 520 + Aa2 0.800 0.906 F... 1 3136G1XP9 Federal National Mt Assn PJ 3/6/2014 12/19/2016 779 AA+ Aaa D 800 0 8 2 001 387 064159DZ6 BankoTNova Swtia CASTLE 5/1/2014. 3/17/2017 867,A A 1000,000, 1,00442D� 997,5211 3/17/2016 912828550 U.S.Treasury WF 1/17/2014 4/30/2017 911 AAA Aaa - 0.875 0.950 2,000,000 2,006,5601 1,996,319+ - 037833AM2 Apple Inc CASTLE 6/24/2014 5/5/2017 916IAA+ Aal 1.050 1.057' 2,000,000 1,999,840! 1,999,649 - - 313560Z08 Federal National Mtg Assn PJ 10/7/2014 5/16/2017 927 AA+ Aaa 2.000 1.127 3,000,000 3,067,320 3,064,328 5/16/2016 Toyota d__... CASTLE 7/29/2014 5/16/2017 927 AA- AA3 -....._... 2,121,919' 2,123,648' - - 3136FPYYB7 Federal National Mtg Assn VINISP 2/7/2014 5/23/2017 0.885 934 AA+ Aaa 2.050 - -- ----- - 1,460,000 1,497 829 1,502,824! 31359MEL3 Federal National Mtg Assn CASTLE 12/23/2013 6/1/2017 943 AA+ Aaa 1.061 1.115 1,000,000 j 976,000 972,198' - - 31359MEL37 Federal National Mtg Assn CASTLE 1/24/2014 6/1/2017 943 AA- Aaa 1.081 1.136 1,050,000. 1,0_24 800 I 1,020,263 - - d _.. 7/ ..-... Aal -670,00 29270CYZ2 Bonneville Power Administratio CASTLE 4/24/2014 7/1/2017 973 AA- Aal 1.197 1.171 670,000 670,000 I 999,0 9 84247PHS3 Southern CA Public Power Autho CASTLE 6/17/2014 7/1/2017 973 AA- 1.145 1.180 1,000,000 994,670!I - - 3134G5FK6 Federal Home Loan Mtg Corp CASTLE 8/21/2014 8/21/2017 1024 AA+ Aaa 1 250 1.250 2,000,000 2,001,0201_ 2,000,000!,11/21/2014 313383JB8 Federal Home Loan Bank VINISP 12/26/2013 8/31/2017 1034 0.625 1.061 1,000,000 992,270 992,925 912828TM2 U.S.Treasury CASTLE--9(10/2014 927:2017-1061 AA+ Aaa- 1.000- 000, 1 250„ 1,000,000 996,260 992,923 L. 0.15 1,051,705! 9/27/2015 Federal National Mtg Assn 3130A1 K74 Federal Home Loan Bank MBS VINISP 5/28/2014'11/28/2017 11123 AA+ Aaa 0.750 0.750 1,000,000 1 999,150 I 1,000,0001 - - 31300N71 Federal Home Loan Bank VINISP 4/2/2014 1/30/2018 1186 AA+ Aaa 2.000 1.710 1,500,000 1,504,920 1,513,616 1/30/2015 AU ! -- 0 97,_ al 9 14/3/2015 Federal National Mtg Assn VINISP 1/24/2014 4/3/2018 1249,AA+ Aaa 1.125 989434 3136G1AU3 Federal National Mt Assn VINISP 12/2312013 1130:2018 1186 AA+ 0.700 { 986,284! 4/3/2015 3135GOVU4 g 1540• 1 000 000 995 090 3130A25R3 Federal Home Loan Bank MBS 6/19/2014 6/19/2018 1326,AA Aaa 1.000 1.026' 2 000 000 1,999 200 1,998,183 12/19/2014 3136G16B0 Federal National l Mtg Assn VINISP 1/21/2014 12/27/2018 1517 AA+ Aaa 0.750 1.820 1,000,00.0 987,120, 975,3812/27/2014 SY310078 Local Govt Investment Pool -_- _ - ' - - 1 0.540 0 540 64,289,187 64,289 187', 64 289 187 SYS10084 BankoftheCascades 1 0.540 0.540 6,194,691 6,194,691 6,194,691 - - 156,022,878 156,560,613 156,535,704, 1. t Memorandum Date: November 12, 2014 To: Board of County Commissioners Tom Anderson, County Administrator From: Wayne Lowry, Finance Director RE: Monthly Financial Reports Attached please find October 2014 financial reports for the following funds: General (001), Community Justice—Juvenile (230), Sheriffs (255, 701, 702), Public Health (259), Behavioral Health (275), Community Development(295), Road (325), Community Justice—Adult(355), Commission on Children & Families (370), Solid Waste (610), Insurance Fund (670), 9-1-1 (705), Health Benefits Trust(675), Fair & Expo Center (618), and Justice Court (123). The projected information has been reviewed and updated, where appropriate, by the respective departments. Cc: All Department Heads COMM JUSTICE-JUVENILE Statement of Financial Operating Data July 1, 2014 th October 31, 2014(33% FY 2014 of Fiscal Year) FY 2015 %of Actual Actual Budget Budget Projection 1 $Variance Revenues OYA Basic&Diversion 322,574 92,410 26% a) 359,149 359,149 - State Grant - - 0% b) 91,379 121,002 29,623 Inmate/Prisoner Housing 47,550 44,850 112% c) 40,000 75,000 35,000 Jail Funding HB#2712 36,311 18,113 50% a) 36,568 36,568 - Food Subsidy 23,988 - 0% d) 24,000 24,000 - Interfund Grant-Gen Fund 20,000 - 0% a) 20,000 20,000 - Interest on Investments 7,611 2,979 43% e) 7,000 8,000 1,000 Leases 5,200 3,000 n/a f) - 7,200 7,200 SB#1065-Court Assess. 17,335 8,330 139% g) 6,000 20,000 14,000 Contract Payments 7,415 2,687 60% 4,500 4,500 - Discovery Fee 1,870 - 0% h) 3,800 - (3,800) Case Supervision Fee - 1,584 n/a i) - 4,500 4,500 Federal Grants 9,434 1,205 n/a j) - 1,205 1,205 CFC Interfund Grant 125,429 - n/a - - - Miscellaneous 909 292 28% 1,025 1,025 - Total Revenues 625,626 175,450 30% 593,421 682,149 88,728 Expenditures Personnel Services 4,887,572 1,669,932 32% e) 5,146,491 5,090,491 56,000 Materials and Services 1,035,701 333,583 33% e) 1,021,392 964,392 57,000 Capital Outlay - - 0% 1,100 - 1,100 Transfers Out 3,660 915 25% 3,660 3,660 - Total Expenditures 5,926,933 2,004,430 32% 6,172,643 6,058,543 114,100 Revenues less Expenditures (5,301,306) (1,828,980) (5,579,222) (5,376,394) 202,828 Transfers In-General Fund 5,368,346 1,789,448 33% 5,368,346 5,368,346 - Change in Fund Balance 67,040 (39,532) (210,876) (8,048) 202,828 Beginning Fund Balance 1,177,566 1,244,605 100% 1,250,000 1,244,605 (5,395) Ending Fund Balance $ 1,244,605 $ 1,205,073 $1,039,124 $1,236,558 $ 197,434 a) Payments received quarterly b) Additional grant awards. Payments received quarterly c) Increase in projection due to out-of-County detention revenue d) Undergoing scheduled audit. Payment for Jul-Oct expected in December and then 60 days after service rendered beginning November e) Projection based on annualizing year to date f) Sub-lease of space to Rimrock not included in FY 2015 budget g) State payment will exceed the amount estimated for FY 2015 budget h) Agreement with District Attorney's Office no longer in effect i) Policy, requiring supervision fees, not anticipated at the time the FY 2015 budget was prepared. Projection based on annualizing year to date j) Increased projection due to receipt of FY 2014 funds in FY 2015 Page 2 SHERIFF -Consolidated Statement of Financial Operating Data July 1, 2014 through October 31, 2014(33%of FY 2014 Fiscal Year) FY 2015 Actual Actual I %of Budget Budget I Projection I $ Variance Revenues(Funds 701 &702) Law Enf Dist Countywide 20,624,082 4,885,663 24% 20,365,842 20,863,405 497,563 Law Enf Dist Rural 12,526,331 3,700,032 29% 12,751,766 12,763,796 12,030 Total Revenues 33,150,413 8,585,695 26% 33,117,608 33,627,201 509,593 Expenditures(Fund 255) Sheriffs Services 2,308,182 812,488 33% 2,467,673 2,467,673 - Civil/Special Units 1,132,029 388,563 33% 1,192,980 1,192,880 100 Automotive/Communications 1,701,586 652,298 35% 1,886,365 1,886,265 100 Investigations/Evidence 1,418,744 531,550 33% 1,627,803 1,627,703 100 Patrol 8,247,222 2,791,752 32% 8,705,700 8,705,700 - Records 761,260 227,537 28% a) 798,805 783,705 15,100 Adult Jail 14,277,113 4,939,927 33% b) 15,144,157 15,168,157 (24,000) Court Security 294,563 101,151 33% 302,867 302,767 100 Emergency Services 194,888 52,020 29% c) 177,852 385,315 (207,463) Special Services 1,352,528 525,038 32% 1,655,424 1,655,424 - Training 506,938 151,575 27% 551,318 551,218 100 Other Law Enforcement Svcs 801,895 263,779 33% 806,044 806,044 - Non-Departmental 81,701 24,268 33% 72,813 72,813 - Total Expenditures 33,078,650 11,461,946 32% 35,389,801 35,605,664 1215,863) Revenues less Expenditures 71,763 (2,876,251) (2,272,193) (1,978,463) 293,730 DC Comm Syst Reserve 200,000 - 0% 200,000 200,000 - Transfer to Reserve Funds 200,000 - 0% 200,000 200,000 - Change in Fund Balance (328,237) (2,876,251) (2,672,193) (2,378,463) 293,730 Beginning Fund Balance 9,553,793 9,225,556 120% 7,658,937 9,225,556 1,566,619 Ending Fund Balance $ 9,225,556 $ 6,349,305 $4,986,744 $6,847,093 $1,860,349_ a)Due to unfilled positions, personnel expenses will be less than planned b)Due to unfilled positions, personnel expenses will be less than planned. Savings will be used for additional jail expansion and jail maintenance expenses not included in the budget c) Homeland Security Grant for Communications equipment was awarded in September. Expenses offset by grant revenue forecast in Fund 701 Page 3-A SHERIFF-Fund 255 Statement of Financial Operating Data • July 1, 2014 through October 31, 2014(33% FY 2014 of Fiscal Year) FY 2015 Actual Actual I Budget Budget I Projection I $ Variance Revenues (Fund 255) Law Enf Dist Countywide 20,817,324 7,241,597 28% 25,428,019 22,423,452 (3,004,567) Law Enf Dist Rural 12,278,716 4,220,349 28% 14,948,526 13,182,212 (1,766,314) Total Revenues 33,096,040 11,461,946 28% 40,376,545 35,605,664 (4,770,881) Expenditures (Fund 255) Sheriffs Services 2,308,182 812,488 33% 2,467,673 2,467,673 - Civil/Special Units 1,132,029 388,563 33% 1,192,980 1,192,880 100 Automotive/Communications 1,701,586 652,298 35% 1,886,365 1,886,265 100 Investigations/Evidence 1,418,744 531,550 33% 1,627,803 1,627,703 100 Patrol 8,247,222 2,791,752 32% 8,705,700 8,705,700 - Records 761,260 227,537 28% a) 798,805 783,705 15,100 Adult Jail 14,277,113 4,939,927 33% b) 15,144,157 15,168,157 (24,000) Court Security 294,563 101,151 33% 302,867 302,767 100 Emergency Services 194,888 52,020 29% c) 177,852 385,315 (207,463) Special Services 1,352,528 525,038 32% 1,655,424 1,655,424 - Training 506,938 151,575 27% 551,318 551,218 100 Other Law Enforcement Svcs 801,895 263,779 33% 806,044 806,044 - Non-Departmental 81,701 24,268 33% 72,813 72,813 - Total Expenditures 33,078,650 11,461,946 32% 35,389,801 35,605,664 (215,863) Revenues less Expenditures $ 17,390 - $4,986,744 $ - $(4,986,744) a) Due to unfilled positions, personnel expenses will be less than planned b) Due to unfilled positions, personnel expenses will be less than planned. Savings will be used for additional jail expansion and jail maintenance expenses not included in the budget c) Homeland Security Grant for Communications equipment was awarded in September. Expenses offset by grant revenue forecast in Fund 701 Page 3-B SHERIFF-Expenditure Detail Statement of Financial Operating Data July 1,2014 through October 31,2014(33%of FY 2014 Fiscal Year) FY 2015 Actual Actual I%of Budget Budget I Projection L$Variance Expenditures Sheriffs Services Personnel 1,342,795 451,318 32% 1,431,828 1,431,828 - Materials&Services 965,387 361,170 35% 1,020,745 1,020,745 - Capital Outlay - - 0% 15,100 15,100 - Total Sheriffs Services 2,308,182 812,488 33% 2,467,673 2,467,673 - Civil/Special Units Personnel 1,027,640 364,211 34% 1,073,870 1,073,870 - Materials&Services 104,389 24,353 20% 119,010 119,010 - Capital Outlay - - 0% 100 - 100 Total Civil/Special Units 1,132,029 388,563 33% 1,192,980 1,192,880 100 Automotive/Communications Personnel 400,169 131,449 33% 399,334 399,334 - Materials&Services 1,265,667 520,849 35% 1,486,931 1,486,931 - Capital Outlay 35,750 - 0% 100 - 100 Total Automotive/Communications 1,701,586 652,298 35% 1,886,365 1,886,265 100 1 nvestiaatio ns/Evidence Personnel 1,277,983 470,174 32% 1,470,106 1,470,106 - Materials&Services 140,761 61,376 39% 157,597 157,597 - Capital Outlay - - 0% 100 - 100 Total investigations/Evidence 1,418,744 531,550 33% 1,627,803 1,627,703 100 Patrol Personnel 7,450,178 2,467,117 32% 7,728,332 7,728,332 - Materials&Services 547,770 186,799 29% 636,868 636,868 - Capital Outlay 249,274 137,837 40% 340,500 340,500 - Total Patrol 8,247,222 2,791,752 32% 8,705,700 8,705,700 - Records Personnel 659,297 215,355 31% 692,244 677,244 15,000 Materials&Services 101,963 12,182 11% 106,461 106,461 - Capital Outlay - - 0% 100 100 Total Records 761,260 227,537 28% 798,805 783,705 15,100 Adult Jail Personnel 11,899,534 4,095,554 32% 12,675,178 12,563,178 112,000 Materials&Services 2,069,651 708,372 35% 2,039,314 2,078,314 (39,000) Capital Outlay 63,176 - 0% 20,900 47,900 (27,000) Transfer Out-Jail(D/S&Cap Proj) 244,752 136,000 33% 408,765 478,765 (70,000) Total Adult Jail 14,277,113 4,939,927 33% 15,144,157 15,168,157 (24,000) Court Security Personnel 284,173 96,210 33% 292,715 292,715 - Materials&Services 10,390 4,941 49% 10,052 10,052 - Capital Outlay - - 0% 100 - 100 Total Court Security 294,563 101,151 33% 302,867 302,767 100 Emergency Services Personnel 169,170 47,567 32% 147,942 147,942 - Materials&Services 25,718 4,454 15% 29,810 237,373 (207,563) Capital Outlay - - 0% 100 - 100 Total Emergency Services 194,888 52,020 29% 177,852 385,315 (207,463) Special Services Personnel 1,152,258 410,795 32% 1,273,721 1,273,721 - Materials&Services 183,769 49,496 22% 223,703 223,703 - Capital Outlay 16,500 64,747 41% 158,000 158,000 - Total Special Services 1,352,528 525,038 32% 1,655,424 1,655,424 - Training Personnel 385,634 135,107 32% 416,955 416,955 - Materials&Services 121,303 16,467 12% 134,263 134,263 - Capital Outlay - - 0% 100 - 100 Total Training 506,938 151,575 27% 551,318 551,218 100 Other Law Enforcement Services Personnel 731,122 216,496 30% 717,594 717,594 - Materials&Services 70,773 40,433 50% 81,310 81,310 - Capital Outlay - 6,849 96% 7,140 7,140 - Total Other Law Enforcement Svcs 801,895 263,779 33% 806,044 806,044 - Non-Departmental Materials&Services 81,701 24,268 33% 72,813 72,813 - Total Non-Departmental 81,701 24,268 33% 72,813 72,813 - Total Expenditures $ 33,078,650 $11,461,946 32% $35,389,801 $35,605,664 $ (215,863) __ ._ _ I'aye 4 LED#1 -Countywide Statement of Financial Operating Data , . July 1, 2014 through October 31, 2014(33% of Fiscal FY 2014 Year) FY 2015 Actual Actual f.%of Budget Budget I Projection II $Variance Revenues Tax Revenues-Current 16,698,208 3,342,418 19% a) 17,292,244 17,382,244 90,000 Tax Revenues-Prior 532,040 197,179 55% 360,700 360,700 - SB 1145 1,630,823 814,508 50% b) 1,628,947 1,628,947 - Sheriff Fees 365,577 143,017 68% c) 210,000 300,000 90,000 Concealed Handgun License - 56,061 37% 150,000 150,000 - Jail Funding HB 3194 107,806 107,805 100% 107,806 107,806 - Jail Funding HB 2712 36,311 18,113 39% 46,143 46,143 - State Grant 85,781 - 0% d) 85,370 292,933 207,563 Prisoner Housing 329,918 66,125 83% e) 80,000 220,000 140,000 Inmate Telephone Fee 83,297 12,849 16% f) 80,000 50,000 (30,000) Federal Grants 20,897 10,072 50% 20,000 20,000 - Work Center Work Crews 69,723 17,700 35% 50,000 50,000 - Contracts with Des County 475,815 25,972 43% 60,632 60,632 - Inmate Commissary Fees 32,480 8,089 32% 25,000 25,000 - Interest 50,563 7,888 20% 40,000 40,000 - Donations-"Shop with a Cop" 38,361 42,873 66% 65,000 65,000 - Miscellaneous 66,441 14,993 23% 64,000 64,000 - Total Operating Revenues 20,624,082 4,885,663 24% 20,365,842 20,863,405 497,563 EXPENDITURES&TRANSFERS DC Sheriffs Office 20,817,324 7,241,597 28% 25,428,019 22,423,452 3,004,567 DC Comm Systems Reserve 80,000 - 0% 80,000 80,000 - Transfer to Reserve Fund 100,000 - 0% 100,000 100,000 - Total Expenditures 20,997,283 7,241,597 28% 25,608,019 22,603,452 3,004,567 Change in Fund Balance (373,200) (2,355,933) (5,242,177) (1,740,047) 3,502,130 Beginning Fund Balance 6,507,110 6,133,909 117% 5,242,177 6,133,909 891,732 Ending Fund Balance $ 6,133,909 $ 3,777,976 $ - $4,393,863 $4,393,863 a) Current year taxes received beginning in October b) 1st Qtr&2nd quarter payments received in October c) Fees from distressed property sales and civil papers projected to exceed budget due to continued higher volume d) Homeland Security Grant for communications equipment awarded in September e)SB 395 inmate reimbursement revenue is projected to exceed budget due to number of repeat Dull inmates f) Inmate telephone fees will be less due to changes in commission fees on interstate calls Page 5 LED#2-Rural 702 , Statement of Financial Operating Data July 1, 2014 through October 31, 2014(33%of FY 2014 Fiscal Year) FY 2015 Actual Actual %of Budget Budget Projection I $Variance Revenues Tax Revenues-Current 7,988,657 1,593,391 19% a) 8,272,852 8,287,852 15,000 Tax Revenues - Prior 262,227 95,675 57% 169,000 169,000 - Des Cty Transient Room Tax 2,838,797 1,717,169 59% 2,920,654 2,920,654 - City of Sisters 486,678 174,336 33% 523,010 523,010 - Marine Board License Fee 155,221 - 0% b) 169,000 169,000 - State Grant 124,246 - 0% b) 130,600 130,600 - Court Fines & Fees 135,023 41,323 32% 130,000 130,000 - Contracts with Des County 119,984 40,154 33% 121,650 121,650 - US Forest Service 101,375 - 0% b) 76,500 76,500 - School Districts 65,088 2,241 4% 55,000 55,000 - Federal Grants 84,285 6,478 15% 42,000 42,000 - Bureau of Reclamation 24,023 - 0% b) 27,000 27,000 - Interest 21,715 5,148 25% 21,000 21,000 - SB#1065 Court Assessment 17,435 8,330 56% 15,000 15,000 - Federal Grants-BLM 16,213 - 0% c) 10,000 - (10,000) Donations&Grants-Private 12,030 7,030 n/a - 7,030 7,030 Miscellaneous 73,333 8,757 13% 68,500 68,500 - Total Revenues 12,526,331 3,700,032 29% 12,751,766 12,763,796 12,030 EXPENDITURES&TRANSFERS DC Sheriffs Office 12,278,716 4,220,349 28% 14,948,526 13,182,212 1,766,314 DC Comm Systems Reserve 120,000 - 0% 120,000 120,000 - Transfer to Reserve Fund 100,000 - 0% 100,000 100,000 - Total Expenditures 12,498,716 4,220,349 28% 15,168,526 13,402,212 1,766,314 Change in Fund Balance 27,614 (520,317) (2,416,760) (638,416) 1,778,344 Beginning Fund Balance 3,046,683 3,074,297 127% 2,416,760 3,074,297 657,537 Ending Fund Balance $ 3,074,297 $ 2,553,980 $ - $2,435,881 $2,435,881 a)Current year taxes received beginning in October b) Billing in arrears, payment for 1st Qtr services will be received in 2nd Qtr c) BLM notified DCSO that contract would not be renewed after FY 2015 Budget was adopted Page 6 PUBLIC HEALTH Statement of Financial Operating Data . July 1, 2014 through October 31, 2014 FY 2014 (33% of Fiscal Year) FY 2015 of Actual Actual Budget Budget Projection I $Variance Revenues State Grant 2,878,140 989,304 31% a) 3,202,798 3,385,861 183,063 Environmental Health-Lic Fac 767,248 62,724 8% b) 779,450 779,450 - OMAP 812,441 220,087 34% 655,250 625,250 (30,000) Family Planning Exp Proj 400,900 66,533 12% 550,000 550,000 - Interfund Grants &Contract 95,011 283,520 229% a) 123,618 363,024 239,406 Grants(Intergvt, Pvt, & Local) 139,171 6,496 2% 269,678 216,775 (52,903) Patient Insurance Fees 232,968 30,337 15% 196,400 196,400 - State Miscellaneous 229,520 1,723 1% a)c) 162,352 120,336 (42,016) Federal Payments 161,576 69,906 69% a) 101,585 213,507 111,922 Vital Records-Death 100,535 49,235 49% 100,000 100,000 - Health Dept/Patient Fees 80,653 17,153 21% 80,216 80,216 - Contract Payments 92,637 3,438 5% a) 69,291 3,438 (65,853) Vital Records-Birth 36,655 12,795 31% 41,000 41,000 - Child Dev& Rehab Center 52,433 613 2% c) 39,609 39,609 - Interest on Investments 9,077 4,342 72% 6,000 13,000 7,000 Grants &Donations 38,192 49,657 3310% a) 1,500 50,629 49,129 Miscellaneous 10,135 16,646 595% 2,800 20,000 17,200 Total Revenues 6,137,293 1,884,508 30% 6,381,547 6,798,495 416,948 Expenditures Personnel Services 6,457,193 2,213,429 32% 6,945,993 6,945,515 478 Materials and Services 2,043,710 613,933 29% d) 2,090,131 2,421,670 (331,539) Capital Outlay - 20,000 99% 20,200 20,000 200 Transfers Out 157,320 41,160 25% 164,640 164,640 - Total Expenditures 8,658,223 2,888,522 31% 9,220,964 9,551,825 (330,861) Revenues less Expenditures (2,520,930) (1,004,014) (2,839,417) (2,753,330) 86,087 Transfers In-General Fund 2,701,475 900,492 33% 2,701,475 2,701,475 - Transfers In-PH Res Fund 33,000 - n/a - - - Transfers In-Gen. Fund Other 65,100 16,275 25% 65,100 65,100 - Total Transfers In 2,799,575 916,767 33% 2,766,575 2,766,575 - Change in Fund Balance 278,645 (87,247) (72,842) 13,245 86,087 Beginning Fund Balance 1,273,934 1,552,578 99% 1,570,821 1,552,578 (18,243) Ending Fund Balance $ 1,552,578 $ 1,465,331 $ 1,497,979 $ 1,565,823 $ 67,844 a)Grants and contracts projected at amended contract amounts b)Majority of fees are due annually and collected in December&January c) Received quarterly, in arrears d) M &S increased to reflect amended grants and contracts Page 7 BEHAVIORAL HEALTH Statement of Financial Operating Data July 1, 2014 through October 31, 2014 (33% FY 2014 of Fiscal Year) FY 2015 %of Actual Actual Budget Budget Projection I $Variance Revenues Administrative Fee 8,260,932 3,726,924 33% 11,210,767 11,210,767 - State Grants 7,801,239 3,022,437 32% a) 9,589,680 9,420,999 (168,681) OHP Capitation 469,069 6,426 2% 390,000 436,046 46,046 Federal Grants 184,980 - 0% 204,849 201,879 (2,970) Patient Fees 219,846 59,671 30% 201,610 201,610 - Title 19 246,484 89,346 50% 180,300 180,300 - Liquor Revenue 142,665 25,681 17% 151,000 151,000 - Divorce Filing Fees 129,788 42,826 30% 140,600 140,600 - Interfund Contract-Gen Fund 127,000 - 0% 127,000 127,000 - School Districts 6,952 - 0% 65,000 50,000 (15,000) Federal Grant(ARRA) 63,750 - 0% 34,000 34,000 - Interest on Investments 21,190 10,170 52% 19,500 19,500 - Rentals 16,000 1,000 5% 18,800 18,800 - Marriage Licenses 6,540 3,240 50% 6,500 6,500 - Local Grants 52,891 329,450 n/a b) - 329,450 329,450 Claims Reimbursement 12,918 - n/a - - - State Miscellaneous 31,820 9,500 n/a - 9,500 9,500 Justice Reinvestment HB3194 120,000 - n/a - - - Miscellaneous 28,157 2,069 39% 5,318 5,318 - Total Revenues 17,942,221 7,328,739 33% 22,344,924 22,543,269 198,345 Expenditures Personnel Services 12,415,866 4,623,961 30% 15,433,188 15,092,976 340,212 Materials and Services 6,738,744 1,986,244 22% c) 8,938,569 9,087,733 (149,164) Capital Outlay - - 0% 100 - 100 Transfers Out 204,900 51,225 25% 204,900 204,900 - Total Expenditures 19,359,510 6,661,430 27% 24,576,757 24,385,609 191,148 Revenues less Expenditures (1,417,289) 667,309 (2,231,833) (1,842,340) 389,493 Transfers In-General Fund 1,377,302 459,100 33% 1,377,302 1,377,302 - Transfers In-Acute Care Svcs 293,593 62,531 33% 187,594 187,594 - Total Transfers In 1,670,895 521,631 33% 1,564,896 1,564,896 - Change in Fund Balance 253,606 1,188,940 (666,937) (277,444) 389,493 Beginning Fund Balance 2,671,137 2,924,742 88% 3,313,248 2,924,742 (388,506) Ending Fund Balance $2,924,742 $4,113,683 $2,646,311 $2,647,298 $ 987 a)Oregon Health Authority grant projected at amended contract amount b)Grants payments received in FY 2014 will be reported as FY 2015 c)M&S increase related to Oregon Health Authority amended contract Page 8 COMMUNITY DEVELOPMENT Statement of Financial Operating Data July 1, 2014 through October 31, 2014 FY 2014 (33% of Fiscal Year) FY 2015 %of Actual Actual Budget Budget Projection I $Variance Revenues Admin-Operations 40,102 16,272 32% 51,225 51,225 - Admin-GIS 2,944 125 5% 2,500 2,500 - Admin-Code Enforcement 261,188 115,039 42% 273,000 273,000 - Building Safety 1,748,911 769,987 48% 1,616,713 1,616,713 - Electrical 408,194 160,097 38% 418,506 418,506 - Contract Services 264,039 97,017 46% 211,500 211,500 - Env Health-On Site Prog 448,367 160,791 37% 437,358 437,358 - Planning-Current 917,674 428,756 47% 902,876 902,876 - Planning-Long Range 440,222 189,266 34% 560,658 560,658 - Total Revenues 4,531,641 1,937,350 43% 4,474,336 4,474,336 - Expenditures Admin-Operations 1,590,779 605,452 40% 1,500,181 1,500,181 - Admin-GIS 123,751 41,812 32% 129,011 129,011 - Admin-Code Enforcement 275,521 94,920 32% 297,852 297,852 - Building Safety 688,035 245,903 30% 822,664 822,664 - Electrical 217,271 75,225 32% 234,152 234,152 - Contract Services 220,779 90,812 32% 281,699 281,699 - Env Health-On Site Pgm 181,831 72,572 26% 274,228 274,228 - Planning-Current 666,180 253,818 36% 706,730 706,730 - Planning-Long Range 425,323 136,219 25% 553,993 553,993 - Transfers Out(D/S Fund) 179,035 - 0% 173,673 173,673 - Total Expenditures 4,568,505 1,616,732 33% 4,974,183 4,974,183 - Revenues less Expenditures (36,864) 320,617 (499,847) (499,847) - Transfers In/Out In:General Fund-L/R Planning 495,360 55,590 33% 166,770 166,770 - Out:A&T Reserve (90,360) (90,360) (90,360) - Out:CDD Reserve Funds - - 0% (687,470) (687,470) - Net Transfers In/Out 495,360 (34,770) (611,060) (611,060) - Change in Fund Balance 458,496 285,847 (1,110,907) (1,110,907) - Beginning Fund Balance 1,578,705 2,037,201 128% 1,589,113 2,037,201 448,088 Ending Fund Balance $2,037,201 $2,323,048 $ 478,206 $ 926,294 $ 448,088 Page 9 ROAD Statement of Financial Operating Data July 1, 2014 through October 31, 2014 FY 2014 (33%of Fiscal Year) FY 2015 %of Actual Actual Budget Budget Projection I $ Variance Revenues Motor Vehicle Revenue 11,300,058 3,722,460 33% 11,220,000 11,220,000 - Forest Receipts 1,259,367 130 0% a) 1,140,950 1,140,950 - Federal -PILT Payment 1,064,365 1,250,809 123% b) 1,020,000 1,250,809 230,809 Other Inter-fund Services 850,395 82,128 8% c) 971,700 971,700 - Cities-Bend/Redmond/Sisters 1,097,444 37 0% d) 804,200 804,200 - State Miscellaneous 595,804 - 0% e) 602,629 602,629 - Sale of Equip&Material 275,086 3,158 1% 271,000 271,000 - Assessment Payments (PSI) 15,058 69,563 31% 225,840 225,840 - Mineral Lease Royalties 206,097 23,807 17% 140,000 140,000 - Interest on Investments 49,562 23,352 73% 32,000 32,000 - Miscellaneous 117,069 14,680 58% 25,500 25,500 - Total Revenues 16,830,304 5,190,124 32% 16,453,819 16,684,628 230,809 Expenditures Personnel Services 5,313,126 1,822,605 33% 5,555,695 5,555,695 - Materials and Services 8,051,744 3,268,814 31% 10,622,604 10,622,604 - Debt Service - 106,578 91% f) 117,000 106,578 10,422 Capital Outlay 121,455 1,081,407 12% 8,875,507 8,875,507 - Transfers Out 450,000 - 0% 600,000 600,000 - Total Expenditures 13,936,325 6,279,403 24% 25,770,806 25,760,384 10,422 Revenues less Expenditures 2,893,978 (1,089,279) (9,316,987) (9,075,756) 241,231 Trans In -Solid Waste 282,148 74,539 25% g) 298,156 298,156 - Trans In -Transp SDC - - 0% h) 2,000,000 2,000,000 - Trans In-Road Imp Res - - 0% h) 1,000 - (1,000) Total Transfers In 282,148 74,539 3% 2,299,156 2,298,156 (1,000) Change in Fund Balance 3,176,126 (1,014,740) (7,017,831) (6,777,600) 240,231 Beginning Fund Balance 6,846,576 10,022,703 112% 8,954,332 10,022,703 1,068,371 Ending Fund Balance $ 10,022,703 $ 9,007,962 $ 1,936,501 $3,245,102 $1,308,601 a) Payment received annually in February b) PILT payment received July 2014 c) Inter-fund service billed at year end d) Billed and collected upon completion of work e) Payment requested in 3rd quarter f) Final payments of two LID loans made in July 2014 g)Transfers made quarterly h)Transfer In-June 2015 Page 10 ADULT PAROLE &PROBATION Statement of Financial Operating Data July 1, 2014 through October 31, 2014 FY 2014 (33% of Fiscal Year) FY 2015 %of Actual Actual Budget Budget Projection I $Variance Revenues SB 1145 3,028,672 1,512,658 50% 3,025,187 3,025,187 - DOC Measure 57 220,788 217,845 99% a) 220,788 217,845 (2,943) Electronic Monitoring Fee 235,642 74,193 34% 220,000 220,000 - Probation Superv. Fees 208,461 72,321 38% 190,000 190,000 - Interfund-Sheriff 50,000 16,668 33% 50,000 50,000 - Crime Prevention Grant 50,000 - 0% b) 50,000 50,000 - CFC-Domestic Violence 70,242 17,560 37% b) 47,996 47,996 - State Subsidy 14,677 7,480 49% 15,158 15,158 - Alternate Incarceration 17,725 15,509 103% c) 15,000 20,000 5,000 Interest on Investments 7,807 2,520 41% 6,150 6,150 - Probation Work Crew Fees 9,137 3,210 65% 4,950 4,950 - State Miscellaneous 4,142 - 0% d) 4,301 4,301 - Leases 1,323 - 0% 1,500 1,500 - Claims Reimbursement 6,997 - n/a - - - Justice Reinvest HB3194 458,143 - n/a - - - Miscellaneous 671 168 34% 500 500 - Total Revenues 4,384,428 1,940,132 50% 3,851,530 3,853,587 2,057 Expenditures Personnel Services 3,343,789 1,169,939 32% 3,623,526 3,623,526 - Materials and Services 1,107,365 308,356 27% 1,148,766 1,148,766 - Capital Outlay - - 0% 100 - 100 Total Expenditures 4,451,154 1,478,295 31% 4,772,392 4,772,292 100 Revenues less Expenditures (66,726) 461,837 (920,862) (918,705) 2,157 Transfers In-General Fund 451,189 150,396 33% 451,189 451,189 - Change in Fund Balance 384,463 612,233 (469,673) (467,516) 2,157 Beginning Fund Balance 747,520 1,131,982 110% 1,030,824 1,131,982 101,158 Ending Fund Balance $ 1,131,982 $ 1,744,215 $ 561,151 $ 664,466 $ 103,315 a)Annual payment received in July b) Interfund grants. Received when invoiced c) Invoiced quarterly. Greater utilization d)Annual payment expected in February Page 11 EARLY LEARNING HUB Statement of Financial Operating Data July 1, 2014 through FY 2014 October 31, 2014 Note 1 (33%of Fiscal Year) FY 2015 %of Actual Actual Budget Budget Projection $ Variance Revenues Federal Grants 258,463 - 0% 157,390 157,390 - Title IV-Family Sup/Pres 21,994 - 0% a) 21,994 - (21,994) HealthyStart Medicaid 60,561 - 0% 60,000 60,000 - Youth Investment 124,493 - n/a - - - State Grant 55,185 - n/a - - - HealthyStart/R-S-G 249,125 9,719 4% a) 254,623 292,086 37,463 OCCF Grant 132,326 - 0% a) 39,499 37,500 (1,999) Charges for Svcs-Misc 4,138 - n/a - - - Program Fees 4,710 - n/a - - - Miscellaneous 1,003 50% 2,000 2,000 - Court Fines & Fees 77,873 25,695 33% 77,086 77,086 - Interest on Investments 2,868 854 34% 2,500 2,500 - Donations 50 - n/a - - - Private Grant 130 - n/a - - - Sale of Assets 450 - n/a - - - Interfund Grants 329,624 - 0% 7,260 7,260 - Total Revenues 1,321,991 37,271 6% 622,352 635,822 13,470 Expenditures Personnel Services 501,770 84,790 33% 258,410 258,410 - Materials and Services 1,402,021 238,137 31% b) 766,142 779,519 (13,377) Total Expenditures 1,903,791 322,928 32% 1,024,552 1,037,929 (13,377) Revenues less Expenditures (581,800) (285,657) (402,200) (402,107) 93 Transfers In General Fund 278,739 84,096 33% 252,288 252,288 - General Fund-Other 89,350 22,338 25% 89,350 89,350 - Total Transfers In 368,089 106,434 31% 341,638 341,638 - Change in Fund Balance (213,711) (179,223) (60,562) (60,469) 93 Beginning Fund Balance 548,572 334,861 105% 318,121 334,861 16,740 Ending Fund Balance $ 334,861 $ 155,638 * $ 257,559 $ 274,392 $ 16,833 Note 1:Through June 30, 2014 activity included Children &Families Commission a)Grants projected at amended contract amount b) M &S increase related to amended grant contracts Page 12 SOLID WASTE Statement of Financial Operating Data July 1, 2014 through October 31, 2014 FY 2014 (33%of Fiscal Year) FY 2015 %of Actual Actual Budget Budget Projection I $Variance Operating Revenues Franchise Disposal Fees 4,209,029 1,623,949 37% 4,413,809 4,413,809 - Private Disposal Fees 1,518,056 618,096 40% 1,550,430 1,550,430 - Commercial Disp. Fees 1,076,538 479,092 44% 1,082,144 1,082,144 - Franchise 3% Fees 210,053 12,655 6% a) 210,000 210,000 - Yard Debris 98,410 51,372 56% 92,000 92,000 - Recyclables 33,345 16,537 37% 45,000 45,000 - Special Waste 40,873 6,487 26% b) 25,000 25,000 - Interest 11,028 5,658 57% 10,000 10,000 - Leases 10,801 4,500 42% 10,801 10,801 - Miscellaneous 21,508 9,738 49% 20,000 20,000 - Total Operating Revenues 7,229,641 2,828,084 38% c) 7,459,184 7,459,184 - Operating Expenditures Personnel Services 1,777,663 616,984 32% 1,936,555 1,936,555 - Materials and Services 3,214,375 939,160 27% 3,435,926 3,435,926 - Debt Service 930,157 - 0% d) 929,794 929,794 - Capital Outlay 25,895 57,128 25% 227,000 227,000 - Total Operating Expenditures 5,948,091 1,613,273 25% 6,529,275 6,529,275 - Operating Rev less Exp 1,281,550 1,214,811 929,909 929,909 - Transfers Out Road 282,148 74,539 25% e) 298,156 298,156 - SW Capital & Equipment Reserve 545,000 275,000 18% f) 1,525,000 1,525,000 - Total Transfers Out 827,148 349,539 19% 1,823,156 1,823,156 - Change in Fund Balance 454,402 865,272 (893,247) (893,247) - Beginning Fund Balance 1,224,767 1,679,169 118% 1,428,003 1,679,169 251,166 Ending Fund Balance $ 1,679,169 $2,544,441 $ 534,756 $ 785,922 $ 251,166 a) Payments due April 15th b) Unpredictable revenue c) Revenues fluctuate with the weather/seasons d) Payments made November and May e)Transfer made quarterly f)Transfer made as resources required Page 13 RISK MANAGEMENT Statement of Financial Operating Data July 1,2014 through October 31, 2014(33%of FY 2014 Fiscal Year) FY 2015 Actual I Actual %of Budget Budget Projection L/Iriance Revenues Inter-fund Charges: General Liability 272,823 126,596 33% 379,793 379,793 - Property Damage 326,526 130,768 33% 392,304 392,304 - Vehicle 164,150 59,184 33% 177,550 177,550 - Workers'Compensation 1,520,352 520,580 33% 1,561,804 1,561,804 - Unemployment 318,566 107,336 34% 317,000 317,000 - Claims Reimb-Gen Liab/Property 139,123 18,962 95% 20,000 25,000 5,000 Process Fee-Events/Parades 1,400 395 30% 1,300 1,300 - Miscellaneous 14 - 0% 110 110 - Skid Car Training 27,540 5,310 22% 24,000 24,000 - Interest on Investments 15,567 6,805 45% 15,050 15,050 - TOTAL REVENUES 2,786,061 975,936 34% 2,888,911 2,893,911 5,000 Direct Insurance Costs: GENERAL LIABILITY Settlement/Benefit 268,561 37,078 Defense 49,872 2,529 Professional Service 33,139 8,052 Insurance 161,994 162,611 a) Loss Prevention 4,659 1,493 Miscellaneous 5,619 - Repair/Replacement 4,531 4,974 Total General Liability 528,374 216,737 54% 400,000 440,000 (40,000) PROPERTY DAMAGE Insurance 166,668 178,556 a) Repair/Replacement 211,158 _ 830 Total Property Damage 377,826 _ 179,386 72% 250,000 250,000 - VEHICLE Professional Service 875 - Insurance 205 19 Loss Prevention 22,021 _ 747 Repair/Replacement 69,276 _ 25,494 - Total Vehicle 92,377 26,259 22% 120,000 120,000 - WORKERS'COMPENSATION Settlement/Benefit 478,204 147,989 Professional Service 5,000 5,000 Insurance 155,474 105,645 a) Loss Prevention 44,261 11,031 Miscellaneous 52,488 13,131 Total Workers'Compensation 735,427 282,797 47% 600,000 600,000 - UNEMPLOYMENT-Settlement/Benefits 102,324 - 0% b) 200,000 190,000 10,000 Total Direct Insurance Costs 1,836,329 705,180 45% 1,570,000 1,600,000 (30,000) Insurance Administration: Personnel Services 324,005 99,994 30% 330,406 330,406 - Materials&Srvc, Capital Out. &Tranfs. 146,109 _ 44,304 22% 199,140 199,140 - Total Expenditures 2,306,443 849,478 40% 2,099,546 2,129,546 (30,000) Change in Fund Balance 479,618 126,458 789,365 764,365 (25,000) Beginning Fund Balance 2,631,057 3,110,676 101% 3,074,957 3,110,676 35,719 Ending Fund Balance $3,110,676 $3,237,134 * $ 3,864,322 $ 3,875,041 $ 10,719 a)Annual premiums paid in July b)Payments made quarterly Page 14 DESCHUTES COUNTY 9-1-1 Statement of Financial Operating Data July 1, 2014 through October 31, 2014(33% FY 2014 of Fiscal Year) FY 2015 %of Actual Actual Budget Budget Projection I $Variance Revenues Property Taxes-Current 6,258,760 1,264,781 20% a) 6,482,015 6,512,015 30,000 Property Taxes-Prior 203,163 73,946 54% 138,000 138,000 - Federal Grants 46,514 - 0% b) 150,000 150,000 - State Reimbursement 41,813 9,436 26% 36,000 36,000 - Telephone User Tax 756,775 - 0% c) 750,000 750,000 - Data Network Reim b. 43,943 1,456 5% 30,000 30,000 - Jefferson County 29,758 796 3% 30,000 30,000 - User Fee 53,229 2,156 5% 45,000 45,000 - Police RMS User Fees 236,717 9,879 3% d) 295,788 295,788 - Contract Payments 39,075 - 0% 11,000 11,000 - Miscellaneous 45,553 5,671 63% 9,000 9,000 - Claims Reimbursement 29,857 - n/a - - - Interest 40,303 6,615 22% 30,600 30,600 - Total Revenues 7,825,460 1,374,736 17% 8,007,403 8,037,403 30,000 Expenditures Personnel Services 4,420,333 1,545,867 28% 5,521,419 5,521,419 - Materials and Services 1,996,805 635,487 31% 2,077,868 2,077,868 - Capital Outlay 66,498 143,536 41% 350,000 350,000 - Total Expenditures 6,483,636 2,324,890 29% 7,949,287 7,949,287 - Revenues less Expenditures 1,341,824 (950,154) 58,116 88,116 30,000 Transfers Out-Reserve Fund 7,800,000 - n/a - - - Change in Fund Balance (6,458,176) (950,154) 58,116 88,116 30,000 Beginning Fund Balance 10,398,030 3,939,854 116% 3,410,000 3,939,854 529,854 Ending Fund Balance $ 3,939,854 $ 2,989,700 $ 3,468,116 $4,027,970 $ 559,854 a)Current year taxes received beginning in October b) Reimbursement grant. No expenditures made yet in FY 2015 c)Quarterly payments d)Annual billing in December Page 15 Health Benefits Trust Statement of Financial Operating Data FY 2014 FY 2015 July 1,2014 Actual through October %of FY 2015 FY 2015 $Variance 31,2014(33%of Budget Budget Projection Fiscal Year) Revenues: Internal Premium Charges $ 14,485,502 $ 5,318,616 34% a) $15,517,000 $15,966,200 $ 449,200 Part-Time Employee Premium 16,955 8,431 42% b) 20,000 25,294 5,294 Employee Monthly Co-Pay 813,125 287,060 35% b) 810,000 861,180 51,180 COIC 1,595,847 600,159 36% b) 1,670,000 1,800,477 130,477 Retiree/COBRA Co-Pay 1,061,986 354,262 28% b) 1,260,000 1,062,785 (197,215) Prescription Rebates 154,981 47,242 43% 110,000 110,000 - Claims Reimbursements&Misc 2,419 - 0% 50,000 50,000 - Interest 67,057 27,887 39% 72,000 83,000 11,000 Total Revenues 18,197,871 6,643,656 34% 19,509,000 19,958,936 449,936 Expenditures: Personnel Services(all depts) 129,509 41,221 28% 144,917 144,917 - Materials&Services Admin&Wellness Claims Paid-Medical 11,633,134 4,038,845 32% c) 12,552,108 11,756,090 796,018 Claims Paid-Prescription 657,550 211,524 30% c) 709,494 601,496 107,998 Claims Paid-Dental/Vision 1,731,608 564,873 30% c) 1,868,398 1,682,246 186,153 Claims Refunds (182,448) (227,826) n/a - (227,826) 227,826 Stop Loss Insurance Premium 275,052 104,537 26% 400,000 400,000 - State Assessments 67,753 - 0% 215,000 215,000 - Administration Fee(EMBS) 333,188 130,649 38% 343,000 343,000 - Preferred Provider Fee 49,712 13,554 24% 57,200 57,200 - Other-Administration 42,969 16,777 38% 44,642 44,642 - Other-Wellness 117,775 58,784 30% 195,970 195,970 - Admin&Wellness 14,726,294 4,911,717 30% 16,385,812 15,067,818 1,317,994 Deschutes On-site Clinic Contracted Services 850,209 245,224 26% 943,500 943,500 - Medical Supplies 54,806 23,009 66% 35,000 60,000 (25,000) Other 27,016 6,825 25% 26,777 26,777 - Total DOC 932,031 275,057 27% 1,005,277 1,030,277 (25,000) Deschutes On-site Pharmacy Contracted Services 314,801 72,654 24% 306,000 306,000 - Prescriptions 1,588,726 391,261 23% d) 1,696,000 1,565,000 131,000 Other 13,250 4,467 34% 13,321 13,321 - Total Pharmacy 1,916,777 468,382 23% 2,015,321 1,884,321 131,000 Total Expenditures 17,704,610 5,696,377 29% 19,551,327 18,127,333 1,423,994 Change in Fund Balance 493,261 947,280 (42,327) 1,831,602 1,873,929 Beginning Fund Balance 11,967,822 $ 12,461,082 108% 11,585,710 12,461,082 875,372 Ending Fund Balance $ 12,461,082 $ 13,408,362 $11,543,383 $14,292,684 $2,749,301 %of Exp covered by Revenues 102.8% 116.6% 99.8% 110.1% a) Projection is amount budgeted as Health/Dental Insurance expenditures in the operating funds b) Year to Date annualized c) Average of YTD annualized and 12 month rolling average d) Invoice for September 2014 was paid in October-$126,802. Projection is YTD Annualized Page 16 FAIR AND EXPO CENTER Statement of Financial Operating Data ' Through October 31, 2014 FY 2015-Year to Date FY 2014 (33%of Year FY 2015 Actual Actual I %of Budget Budget I Projection I $Variance Operating Revenues Events Revenues $ 458,147 $ 191,210 30.6% $ 625,000 $ 557,389 $ (67,612) Storage 35,590 9,378 20.8% 45,000 47,378 2,378 Camping at F &E 22,866 215 1.3% 16,000 16,000 - Horse Stall Rental 52,084 3,030 5.7% 52,769 52,769 - Food &Beverage Activities, net 3,564 5.3% a) 67,831 48,788 (19,043) Concession %- Food 97,917 11,411 100.0% b) 11,411 11,411 - Annual County Fair(net) 205,000 200,000 100.0% c) 200,000 245,000 45,000 Miscellaneous 6,648 6,971 88.2% 7,900 8,570 670 Total Operating Revenues 878,251 425,778 41.5% 1,025,911 987,304 (38,607) Operating Expenditures: General F &E Activities Personnel Services 895,582 314,719 34.0% 926,183 932,174 (5,991) Materials and Services 657,882 201,420 39.6% 508,386 567,882 (59,496) Total Operating Expenditures 1,553,464 516,139 36.0% 1,434,569 1,500,056 (65,487) ( Results of Operations (675,213) (90,361) (408,658) (512,752) (104,094)1 Non-Operating Revenues Transfer-General Fund 374,186 121,668 33.3% 365,000 365,000 - Transfer-Room Tax-(Fund 160) 262,900 38,406 35.4% 108,544 110,770 2,226 Transfer-Fair& Expo Reserve 100,000 - n/a - - - Interest 409 251 n/a - 250 250 Grants 176,289 280 n/a - 280 280 Rights&Signage 72,000 19,200 24.0% 80,000 80,300 300 Total Non-Operating Revenues 985,784 179,804 32.5% 553,544 556,600 3,056 Non-Operating Expenditures Debt Service 112,974 - 0.0% 112,213 112,213 - Capital Outlay 176,289 - 0.0% 100 - 100 Total Non-Operating Expenditures 289,263 - 0.0% 112,313 112,213 100 TRT- 1%for Marketing Revenues(Fund 170) - 16,073 5.5% 292,333 288,850 (3,483) Less: Expenditures 14,980 16,073 5.6% 288,850 288,850 - Net TRT 1%for Marketing (14,980) - 3,483 - (3,483) Change in Fund Balance 6,328 89,443 36,056 (68,365) (104,421) Beginning Fund Balance (6,673) (345) -0.4% 87,000 (345) (87,345) Ending Fund Balance $ (345) $ 89,098 $ 123,056 $ (68,710) $ (191,766) a) See Food &Beverage Schedule b) July and August Contract with Premier Services c) Revenues and Expenses for the annual fair recorded in a separate fund and the available net income is transferred to the Fair& Expo Center Fund Page 17 Deschutes County Food and Beverage Schedule September 1, 2014 through October 31, 2014 Revenues $30,028.69 Cost of Goods Sold Beginning Inventory-September 1, 2014 - Purchases Food &Beverage/Paper&Chemicals 20,349.91 Ending Inventory-October 31, 2014 (17,899.44) Cost of Food &Beverage 2,450.47 8.2% Labor 4,613.49 15.4% Cost of Goods Sold 7,063.96 23.5% Gross Profit 22,964.73 76.5% Expenses/Expenditures Personnel 17,261.41 Temp Help-Office 84.00 Building&Grounds R& M 295.00 Fees & Permits 965.20 Minor Equipment 795.00 Total Expenses/Expenditures 19,400.61 Income- Food & Beverages Activities $ 3,564.12 Page 18 JUSTICE COURT Statement of Financial Operating Data , July 1, 2014 through October 31, 2014(33% FY 2014 of Fiscal Year) FY 2015 %of Actual Actual Budget Budget Projection 1 $Variance Revenues Court Fines & Fees 425,632 110,154 24% a) 450,000 443,838 (6,162) State Miscellaneous - - 0% 600 600 - Interest on Investments 653 198 24% 815 815 - Total Revenues 426,285 110,352 24% 451,415 445,253 (6,162) Expenditures Personnel Services 407,456 136,695 33% 416,045 416,045 - Materials and Services 183,148 64,847 39% b) 166,093 140,177 25,916 Total Expenditures 590,605 201,541 35% 582,138 556,222 25,916 Revenues less Expenditures (164,319) (91,189) (130,723) (110,969) 19,754 Transfers In-General Fund 140,819 24,800 33% 74,398 74,398 - Change in Fund Balance (23,500) (66,389) (56,325) (36,571) 19,754 Beginning Fund Balance 153,818 130,317 121% 107,621 130,317 22,696 Ending Fund Balance $ 130,317 $ 63,928 $ 51,296 $ 93,746 $ 42,450 a)$37,311 was received in Nov for Oct revenue b)$25,000 in software maintenance paid out in July Page 19 V1 C• 411 .0 U 1 N O z 411t Sal 41.4 O cd • O rn • • • • CIO Deschutes County Campus Improvement(Fund 463) Inception through October 31, 2014 Received and Committed or Expended Projected Total RESOURCES: Transfer in(Note A) $ 796,617 $ - $ 796,617 Transfer in-General Fund 150,000 - 150,000 Transfer in-General County Projects (142) 700,000 - 700,000 Oregon Judicial Dept Payment 20,000 - 20,000 Interest Revenue 9,265 400 9,665 Total Resources 1,675,882 400 1,676,282 EXPENDITURES: Basement Jail/Boiler Demolition JB1 168,109 - 168,109 Basement Public File View JB2 141,862 - 141,862 1st Floor Public File View JB3 117,980 - 117,980 1st Floor Restrooms/Haslinger Court JB4 401,231 - 401,231 1st Floor DeHoog/Bagley Court/Jury Room JB5 81,702 - 81,702 Accounting Area Open Workspace JB6 40,257 - 40,257 Courthouse DA Offices JB7 34,348 - 34,348 Hearing Room Justice Bldg 2/Basement Phases 1/2 JB8 340,352 342,244 682,596 "Stone Building" 720 - 720 Internal Service Fund Charges 7,477 - 7,477 Total Materials&Services 1,334,038 342,244 1,676,282 Revenues less Expenditures $ 341,844 $ (341,844) - Notes: A. 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O 7 C D E o C C r .D+ D+ O E `mC� C� C9tn � Co W � W WCOOUmri C E LLiLLL. 00) - Z ZZZ Z Deschutes County North County- Design Center(Hwy 97), Antler and Unger Inception through October 31, 2014 ACTUAL Received/ Encumbrances Project to Expended &Commitments Date RESOURCES: Loan Proceeds, net of issuance costs 150,000 - 150,000 c) Rentals 500 - 500 Resources from Fund 142(FY 2011) 1,402,013 - 1,402,013 a) Resources from Fund 142(FY 2011) 25,000 - 25,000 b) Resources from Fund 142(FY 2012) 600,000 - 600,000 Sale of Design Center/Fund 140 724,953 724,953 To Be Determined - 154,500 154,500 c) Interest Revenue 9,385 - 9,385 Total Resources 2,186,898 879,453 3,066,351 EXPENDITURES: Materials& Services Design Center- Hwy 97 Architect 47,092 - 47,092 b) Utilities 24,549 2,844 27,393 d) Other 3,636 - 3,636 Total Design Center-Hwy 97 75,276 2,844 78,120 Unger Building Architect 20,218 12,625 32,843 Engineering 12,037 12,634 24,670 Environmental 1,605 - 1,605 Fees &Permits - 20,000 20,000 Furniture,Fixtures&Equipment - 50,000 50,000 Relocation Costs 4,600 10,400 15,000 e) Remodel Construction - 600,000 600,000 Total Unger Building 38,460 705,659 744,118 Antler Building 45,501 - 45,501 Evergreen School site(Architect Fees) 3,803 - 3,803 Internal Service Fund Charges 33,102 - 33,102 Total Materials &Services 196,142 708,503 904,645 Debt Service 4,143 154,500 158,643 c) Capital Outlay Land/Building- Design Center Hwy 97 1,402,013 - 1,402,013 a) Land/Building-Antler 601,050 - 601,050 c) Total Capital Outlay 2,003,063 - 2,003,063 Total Expenditures 2,203,349 863,003 3,066,351 Net (16,450) 16,450 _ - a) The"Design Center"on Hwy 97 was purchased in FY 2011 with resources from General County Projects (Fund 142)-$1,402,013. b) $25,000 was paid to the architect in FY 2011 with resources from General County Projects Fund (Fund 142) c) Antler Building acquired for Cash and Note. The Resources to pay off note to be provided from (1)sale of building on Hwy 97 or(2)from Fund 140/142 d) Commitment is six months of Water&Sewer and Electricity. e) The costs incurred through June 30, 2015 for alternate facilities for Justice Court and Parole& Probation will paid from Fund 462 through June 30, 2015 ` JRF 11/10/2014 Deschutes County Sisters Health Clinic(Fund 464) Inception through October 31, 2014 ACTUAL . Received/Accrued Encumbrances Project to and Expended &Commitments Date RESOURCES: Beginning Net Working Capital Federal Grants 500,000 - 500,000 a) Donations(St, Charles&OR Comm Dental) 23,261 23,261 Resources from Fund 142 50,381 - 50,381 b) Transfer in (Fund 142) 255,000 - 255,000 c) Transfer in (Fund 270) 50,000 24,391 74,391 d) Interest Revenue 1,049 - 1,049 Total Resources 879,692 24,391 904,082 EXPENDITURES: Materials& Services Architecture/Design 67,971 67,971 b) Engineering - - Planning 3,325 3,325 Surveying 2,029 2,029 Interfund Charges 3,677 3,677 Fees, Permits, Insurance&SDCs 68,621 - 68,621 Miscellaneous Project Costs 19,160 19,160 Miscellaneous Admin Costs 45 - 45 Total Materials&Services 164,827 - 164,827 Capital Outlay New Construction-CS Construction 686,426 52,830 739,256 e) Total Capital Outlay 686,426 52,830 739,256 Total Expenditures 851,253 52,830 904,082 Net $ 28,439 $ (28,439) - a) Federal Grant. Balance received September 10, 2014 b) $50,381 paid in FY 2012 with resources from General County Projects Fund (Fund 142) c) FY 2013-$100,000; FY 2014-$155,000(Resolution No. 2014-023 Feb 26, 2014) d) FY 2014-$50,000(Resolution No. 2014-024 Feb 26, 2014). Resources required to close the project will be proviced by Fund 270. A transfer of up to$25,000 has been approved. e) Original contract-$552,730, Change Order#1-8= 180,249.09 • JRF 11/10/2014 Community Development Department Lif Planning Division Building Safety Division Environmental Soils Division P.O. Box 6005 117 NW Lafayette Avenue Bend, Oregon 97708-6005 (541)388-6575 FAX (541)385-1764 http://www.co.deschutes.or.us/cdd/ Memorandum DATE: November 18, 2014 TO: Board of County Commissioners FROM: Peter Gutowsky, Planning Manager Nick Lelack, Director Matt Martin, Associate Planner RE: HB 2229 / Department of Land Conservation and Development Discussion The Community Development Department seeks direction from the Board of County Commissioners (BOCC) to initiate HB 2229 as it relates to correcting mapping errors of lands designated farm or forest use under the Deschutes County Comprehensive Plan and Zoning Map. Background On November 17, staff met with representatives from the Department of Land Conservation and Development (DLCD) to discuss implementation of HB 2229 (ORS 215.788(1)).1 HB 2229, also known as the Big Look Bill, allows counties to correct mapping errors in farm and forest zones. Deschutes County is aware of at least the following five rural subdivisions currently zoned Exclusive Farm Use (EFU) or Forest Use (F2): • Haner Park (F2) • Meadow Crest Acres (EFU) • Section 36 (F2) • Skyline Subdivision (F2) • Squaw Creek Canyon Recreation Estates 1st Addition (EFU and F2) DLCD stated their willingness to collaborate with Deschutes County to address land use challenges associated with these five subdivisions, whether it is through HB 2229 or another (yet to be determined) process. To date, Deschutes County is the only county expressing interest in implementing HB 2229. This circumstance presents its own set of opportunities and challenges, because Deschutes County will be tasked with interpreting, with the assistance of DLCD, the provisions of ORS 215.788(1) for the first time. Regarding other areas in Deschutes County, DLCD acknowledged that the results of the Southern Oregon Pilot Project or future Land Conservation and Development Commission (LCDC) rule-making pertaining to non- resource lands may provide a framework for re-designating or rezoning EFU and Forest Use properties. 1 https://www.oregonlegislature.Qov/bills laws/lawsstatutes/2013ors215.html Quality Services Performed with Pride Correcting mapping errors associated with the five subdivisions will involve initiating a multi-year project as summarized in Table 1. Table 1 —Timeline for Correcting Mapping Errors Task Tentative Timeline 1. Draft and initiate legislative policy amendments describing the County's Spring/Summer purpose and process of correcting mapping errors 2015 2. Develop a work plan in coordination with the Planning Commission, Board of County Commissioners, and DLCD. If HB 2229 is utilized, State law requires Fall/Winter 2015 LCDC to approve the work plan 3. Implement work plan and initiate legislative plan and zoning map amendments 2016-2018 -2-