Loading...
2015-64-Minutes for Meeting January 26,2015 Recorded 3/2/2015 DESCHUTES COUNTY OFFICIAL RECORDS C} �}O���CA NANCY BLANKENSHIP, COUNTY CLERK J L� p COMMISSIONERS' JOURNAL 03/02/2015 08;23'02 AM IiIIJIJjJIIIIIIIIIIJIIIII 21 - �J-rES co Q/ Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, JANUARY 26, 2015 Present were Commissioners Anthony DeBone and Tammy Baney; Commissioner Alan Unger was out of the office. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; Laurie Craghead and Dave Doyle, County Counsel; Nick Lelack, Peter Gutowsky, Will Groves and by conference call Anthony Raguine; and several other citizens, including media representative Ted Shorack of The Bulletin. Chair DeBone opened the meeting at 1:30 p.m. 1. Discussion of Tumalo Irrigation District Appeal. Anthony Raguine gave an overview of the item (his staff report is attached for reference). In this case, the Planning Commission is treating this as a land use action and both parties to the LUCS are included, the applicant, neighbors and others who have standing. All have the ability to appeal. This discussion is to prepare the Board for the public hearing the evening of January 29. There was a lot of public testimony, and the Hearings Officer's decision has been made. Per the Hearings Officer, the characteristics of LUCS (land use compatibility statement) is a land use issue, and the County has to characterize the use and how it is affected by Code. In this case, it was felt it would be allowed in the RR-10 without additional review, but the Hearings Officer decided this was a development action and has additional noticing and appeal rights attached. Minutes of Board of Commissioners' Work Session Monday, January 26, 2015 Page 1 of 11 Pages Statutory language talks about a LUCS and there are no other appeal rights, so they will examine the other factors that may make it a land use action, giving appeal rights to others. Another issue is maintenance and piping of the system by TID. The HO found. that they have to look at defining surface mining in Code, which has exception language relating to grading or excavating for other on site construction. It could be argued that other onsite construction does not meet surface mining requirements. Language in the RR-10 zone talks about outright uses and conditional uses. Reservoirs are a part of this. Squaw Creek Irrigation added the additional language to differentiate, so there must be a compelling reason why this had to be clarified in their case. Case law requires giving credit to all parts of the Code, so in whole what TID did rose to the level of surface mining for the purpose of creating reservoirs. She felt the Planning Division made an error, and should have allowed for additional review. Another issue is a CUP (conditional use permit) for recreation facilities. RR-10 zone for recreational use requires large acreage. There has been repeated water skiing on one of the reservoirs. The Hearings Officer found that a CUP is required for this. Another item is the appellant's concern about a CUP for a cluster subdivision. The RR-10 zone with a wildlife overlay requires a CUP. The Bishops said that it is obvious this is planned and the reservoir is a part of that plan. The property owners would like to apply for a cluster subdivision, which requires significantly more improvements than a reservoir, such as streets and other infrastructure. These things are not on the ground yet so the reservoirs are not to be considered a first phase of the development, per the Hearings Officer. Mr. Raguine indicated that there might be additional concerns as well. Chair DeBone asked for clarification on the decision points. Mr. Raguine stated that the Board needs to decide if Planning made an error regarding the LUCS, as to whether it should be allowed outright, allowed with conditions or is not covered at all. The Hearings Officer felt is could be allowed, but needed additional review. Minutes of Board of Commissioners' Work Session Monday, January 26, 2015 Page 2 of 11 Pages Nick Lelack added that this has being going on since last spring, and CDD has been trying to coordinate this with legal counsel and others. They decided to consider it a LUCS without additional review, using discretion when utilizing Code. They believe it is allowed by Code when they analyze irrigation district activities. It was considered a simple water transfer and storage facility, which is an outright permitted use. However, they did exercise discretion regarding the water transfer, so this was treated as a land use action. There should be a bigger process when interpreting Code. Tumalo Irrigation District disagreed, feeling this was an outright permitted use. CDD has not ignored them, but disagrees. The Hearings Officer feels it is a land use action and requires additional review. Peter Gutowsky said the Planning Director has the ability to treat a development action like a land use decision, with discretion. It was felt that since there was an interpretation being made, they needed to send out a notice. This lead to an appeal. Commissioner Baney asked if they could come up with a matrix showing decision points. She wants the Board to focus on the appropriate points, to keep track during testimony. Mr. Raguine said that it will be more like a flow chart, and they will have a PowerPoint presentation as well. Commissioner Baney asked also about all the Tumalo Irrigation District information, which is quite detailed. She wants to know how to consider this. Mr. Raguine replied that not all of it is attached to the LUCS, except the appellant wants the cluster development addressed. Staff feels that this will come up with future land use applications. The LUCS does not need to be attached to the cluster development issue at this time. He does not believe the Board needs to decide on the development since that would be very premature. The Board can tackle this if desired, but there is no application or tentative plan for development at this point. Mr. Lelack added that the current project could stand on its own without the cluster development aspect. Minutes of Board of Commissioners' Work Session Monday, January 26, 2015 Page 3 of 11 Pages Commissioner Baney asked about the history of using reservoirs for recreation. Mr. Raguine stated that if there was an error and a conditional use permit is necessary, the Board would decide if the Hearings Officer was correct regarding a recreation facility. In some ways, this is similar to a surface mining issue, and not an outright use for LUCS. Tumalo Irrigation District would have to get a conditional use permit for surface mining activities and one for recreational uses. Mr. Lelack said that the Hearings Officer stated there is a definition of recreational use in this decision; she found that it was being used as such, and the County erred by not considering this. The Board will need to affirm the Hearings Officer's decision, or overturn it. Mr. Anderson asked if it looked like this when being designed. Mr. Lelack replied that he saw the drawings and it appeared to be for that use. Mr. Raguine stated that aerial photos should be considered. One shows the delineation, past and present. Chair DeBone said that a neighbor called last year when graders were changing the lay of the land. He went over to look but did not know what was going on. Also, the Tumalo Irrigation District people came by to talk to him (Chair DeBone) about what they were doing. He wanted to disclose this. He had no stake in it but wanted to learn more about it. Commissioner Baney said that there was information in the file about similar developments in other places, and she wants to be sure to focus just on what is appropriate at this time. Mr. Gutowsky stated that the appellant thinks they have triggered the cluster development aspect. The Hearings Officer did not think so, but perhaps this should be kept in mind and considered. Commissioner Baney asked if the reservoir would be beneficial to a cluster development in the future. Mr. Raguine said they can develop this as a water feature. Mr. Lelack noted that it is hard to judge at this point. It is also in a wildlife combining zone, the Tumalo winter deer range. Mr. Gutowsky said that it is unprecedented in this County. Open space in a cluster development can be trails, but he is not sure if water can be treated the same way. The Hearings Officer's decision did not deem the potential development as being a critical part of the reservoir decision. This will be another issue to interpret later. Minutes of Board of Commissioners' Work Session Monday, January 26, 2015 Page 4 of 11 Pages Commissioner Baney observed that sometimes if one thing is allowed, people might think that this would make something else okay later. Without the reservoirs, there could not be a development. But, on the other hand, the district needs the water storage capacity. Mr. Lelack said that not requiring additional permits at this time does not mean the County is predetermining future uses. Some permits were issued for grading, etc.; others were not, such as for a boathouse. The water transfer was approved and then the reservoir was filled at which time they started using it for recreation. Had this already been in place, it would not have been sent to the Hearings Officer for a decision. The parties do not agree on whether this should be considered now. Tumalo Irrigation District doesn't think it needs to be, but others disagree. Commissioner Baney stated that she does not want someone to presuppose the development would happen. Mr. Raguine responded that there are two things to consider. Mr. Lelack had indicated earlier the creation of a reservoir or recreation facility is a stand-alone project. Development has its own set of criteria, and development does not require a water feature. It is easier to think of these as being two separate projects, or as projects together with a different set of requirements and separate review. Mr. Gutowsky said that Mr. Lelack and. Mr. Raguine already met with Commissioner Unger to discuss this, since Commissioner Unger is out of the office today. 2. Discussion of a Hearing (February 2) on a Requested Change to the Wildlife Management Plan for the Shepherd Property. Will Groves stated that there is a fair amount of history on this issue. The property is a large property zoned EFU and in a wildlife zone for the Metolius winter deer range. The previous owner ran cattle and had a farm management plan for future operations, and no development located over 300 feet from the road. They kept the house away from roads and driveways. The current owner may put it further out if there is a net benefit for habitat. Minutes of Board of Commissioners' Work Session Monday, January 26, 2015 Page 5 of 11 Pages In 2001, the previous owner did a wildlife management plan with mitigation. This was approved and the house constructed. The Shepherds bought the property, but did not continue farming practices; and many of the actions of the wildlife management plan had not been completed by then. None of this has been done to date. The new owners are also considering private park status. Another application was made but the existing plan was thought might collide with the private park, and there are ambiguities in the wildlife management plan. He visited the property and discussed the issues with the owners. They are moving towards a change in the wildlife management plan, since much of it was unclear and other factors were not optimal for habitat. A biologist came up with a new plan that offers more forage for deer in this juniper/sage/pine area. The modification focuses on providing more grass and removing the competing juniper. Staff review this, and it appeared the parties were in agreement. An administrative decision was made to put into place the new management plan. However, it was appealed by Central Oregon Landwatch on five issues. The first were informational questions. The final one requires work. The wildlife management plan is to reduce forage competition by clearing juniper and seeding grass. There is nothing in the way it is written to forbid running cattle on the land, which would compete with wildlife. This was one of Central Oregon Landwatch's points. In a bigger context, there is the application for a private park. The owner is conducting weddings on the property and a staff decision is being drafted regarding the private park issue. The wildlife management plan is a part of this. Commissioner Baney asked if item #5, vehicular use of driveways, is being omitted. Mr. Groves explained that Central Oregon Landwatch seems unclear on the relationship of the plans. They may feel some of it is still in effect. The first plan was to reduce human access, specific to agriculture and residential use of the pro9eprty. A private park might change this. It was designed to be in the off-season for deer. If the biologist is correct, they won't see deer and caterers at the same time. Chair DeBone asked how this got started. He has been hearing about the Shepherd property for years. Minutes of Board of Commissioners' Work Session Monday, January 26, 2015 Page 6 of 11 Pages Mr. Groves said that the private park application came up in 2013 with the Hearings Officer's decision then, and the wildlife management plan was an issue. It has a stand-alone advantage. The owner is still under the old plan and many things were not done, and some might not have been advantageous to wildlife. Chair DeBone asked if there is an outline for the new plan. Mr. Groves replied. that it says habitat values are afforded equal or greater protection than development. They went to the Oregon Department of Fish & Wildlife and their biologist made some suggestions. This then ended up in a land use determination. Mr. Lelack added that Mr. Groves took it further with the definition of what, where and who. The ODF&W supports this. Commissioner Baney said they should not need a flow chart on this one, as it seems straightforward. Mr. Groves noted that it depends on what the applicant presents. They may want to hear from the ODF&W to see if they agree. Mr. Lelack added that they have to address this potential conflict. 3. Discretionary Grant Review (3rd Quarter). Judith Ure gave an update on grants for emergency food and shelter. United Way gets 2% off the top to administer the program. Some groups get federal money separately. She is trying to coordinate requests for County and federal funds to try to match what they get. This year, the federal government is granting more funds, but the County less. A couple of groups did not apply for federal funds. Either the process was too burdensome or they did not fit the guidelines. If they are only getting County funds, she tried to keep it in line with last year. Commissioner Baney noted that the Bethlehem Inn gets some funds from service partners as well. Ms. Ure said that some got discretionary grants instead. Commissioner Baney stated that it is hard to figure out why some get a certain amount. Ms. Ure said it is similar to last year; the number of meals service plus the need. Minutes of Board of Commissioners' Work Session Monday, January 26, 2015 Page 7of11 Pages Ms. Ure said she had several requests to discuss. Mr. Anderson noted that he had feedback from Commissioner Unger. Ms. Ure said that quarter by quarter, they are almost on target with discretionary grants. The request averages about $3,747 each quarter. NOVA (Network of Volunteer Administrators) has asked for funds for the annual volunteer celebration for $1,500. This program is run through Oregon DHS. The Commissioners granted one-third each. The CERF (Center for Economic Research and Forecasting) event is this week. The Board has funded this since 2008. They have asked for $2,500. A table was reserved for eight people at a cost of$1,500. The Board granted the $1,500 at one-third each. OSU/Extension has asked for $2,500 funding for its annual event, "living on a few acres". The Board granted one-third each. Neighborlmpact receives funding for a variety of things, and the "point in time count" request has been granted for the past few years. Commissioner Baney said she is supportive, but they are asking for Deschutes County to grant $2,000 of the $2,913 needed. She would like to see the City partners encouraged to participate more. The Board granted $1,500, split three ways. Bear Creek Elementary School requested $1,000 for equipment. They have received funding from other partners. The Board does not feel it is appropriate to fund school projects, because the requests would never end. Commissioner Baney asked if the school actually does not have working microphones. She feels the school board should come up with $1,000 for this, and thinks it is strange for them to approach the County for this.. Mr. Kropp said he attended. functions there in the past and they had a working PA system. Mr. Anderson said that Commissioner Unger was not interested in funding this one. Commissioners Baney and DeBone suggested that the school board or parent- teacher groups be advised of this need. COCOA (Central Oregon Council on Aging) submitted a request for one-time funds of$1,140.78 for an ID badge printing system. This was granted, at one- third each. Minutes of Board of Commissioners' Work Session Monday, January 26, 2015 Page 8 of 11 Pages Adventist Community Services applies every year, per Ms. Ure; this time for $1,500 for a food supply. The review board felt this application was sparse on details. Commissioner Baney would like to see a more coordinated approach. Ms. Ure said they might get some funds from NeighborImpact. Chair DeBone noted that this is the best place for them to be. The Board granted $1,000, one- third each, but Commissioner Baney suggested that the service delivery aspect should be more coordinated. Ms. Ure said there was an invoice received from the La Pine Chamber of Commerce for $250, for the Chamber dinner. Commissioner Baney said this was done personally by the Commissioners at $84 each, with their own funds. Ms. Ure stated there were new fundraising applications today. The fundraising account only has $4,500 remaining for the year. The Deschutes County Coalition for Human Dignity asked for $1,200 for their annual event. Saving Grace asked for $1,200 for their annual event as well. Both received this amount as fundraising grants. The Soil and Water Conservation District has requested $5,000 for Sage Grouse, and $2,500 for noxious weed programs. She asked them to fill out grant applications. They are coming to present to the Board next week. She asked if there is a discretionary grant or other alternative for this. Both projects were developed in coordination with County staff and the Weed Board. Commissioner Baney asked if Crook County is involved. Mr. Anderson said that Peter Gutowsky has offered his services at no cost. Commissioner Baney feels a budget discussion is in order. Chair DeBone said that the soil and water groups are always looking for the next project and money. Mr. Anderson noted that these are not new programs, and both were originally from discretionary grants. The weed-free forage program is break-even for them. Originally, it was just a Crook County presentation, but after that, requests for funds came from Deschutes Soil and Water. The first question is how they can work together and complement each other. One will do some things free but the other wants funding. Their presentation might answer some of these questions. Commissioner Baney suggested that maybe they get an amount each year to invest, to avoid this discussion every year; as long as they can qualify the work they are doing with property owners. Minutes of Board of Commissioners' Work Session Monday, January 26, 2015 Page 9 of 11 Pages 4. Other Items. Mr. Anderson said they received a request for a letter of support from the Latino Community Association, to be the recipient of funds from the 2016 Riverhouse Gala. The Commissioners agreed to sign the letter. Commissioner Baney stated that John Huddle asked for $2,900 to have a document printed by a local publisher to be mailed to residents, in regard to the Goal 11 exception update. Mr. Anderson stated that the County needs to review any informational pieces. Discussion took place regarding the involvement of the DEQ steering committee. Commissioner Baney said that the County should have its own process when it is time; they can do a press release or other when it is appropriate. Mr. Anderson said that Andrew Spreadborough of COIC wants to sponsor a bill to set a tax base for transit. There was a question from the local delegation regarding a consensus of support of the cities and county. He asked if the Board wanted to sign a letter of support, for a bill to allow for a sponsor to step forward. Chair DeBone is not supportive. He feels that there needs to be a transit district and this should not be a gray area. People won't understand a new tax under an existing 190. There should be a different taxing authority and this should not be routed through COIC. Commissioner Baney feels this could be an important tool, but she is not sure it will get there. There is a fair amount of contention about intergovernmental councils and being able to tax. Mr. Anderson noted that this would only allow COIC to go for voter approval, and to collect tax funds for transit purposes. If the Board feels it is too broad, there should be a new district for transit. They could do that now. He will send the response back through Commissioner Unger and see if he and COIC want to discuss it further. Commissioner Baney stated that it depends on how much has already been established, rather than a new district. Contracts are in place with COIC already. Maybe they can amend the language. She does not want them to have to oversee more grants. Chair DeBone added that he wants this to be holistic. He supports community connectors. COIC is tri-county in nature, so the jurisdictions need to be clear. Minutes of Board of Commissioners' Work Session Monday, January 26, 2015 Page 10 of 11 Pages Commissioner Baney agreed that Crook and Jefferson counties need to be on board. She is afraid Deschutes County will have to pay it all. However, a lot of people work here and they need to get here somehow. Mr. Anderson said that Mr. Spreadborough wants the ability to make the ask. Having another district might be an additional expense in itself Commissioner Baney said that she is okay with asking, but not of Deschutes County going it alone. It is a regional issue. Chair DeBone asked if there are other models elsewhere that can be reviewed. Commissioner Baney noted that some of the larger users are St. Charles, COCC and OSU, and they don't pay into it. They should be a way for them to support it as well. Being no further discussion, the meeting adjourned at 3:05 p.m. DATED this 775- Day of ,hili-(-- 2015 for the Deschutes County Board of Commissioners. A790gerv---- Anthony DeBone, Chair (Z"7"— Alan Unger, Vice Chair ATTEST: ,�MAL. 67/4■A-ct■ Tammy B.n y, Corn �u,;ssioner Recording Secretary Minutes of Board of Commissioners' Work Session Monday, January 26, 2015 Page 11 of 11 Pages �JT ES c0 0 f Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., MONDAY, JANUARY 26, 2015 1. Discussion of Tumalo Irrigation District Appeal (Hearing January 29) — Anthony Raguine 2. Discussion of a Hearing (February 2) on a Requested Change to the Wildlife Management Plan for the Shepherd. Property - Will Groves 3. Discretionary Grant Review (3rd Quarter) —Judith Ure 4. Other Items PLEASE NOTE:At any time during this meeting,an executive session could be called to address issues relating to ORS 192.660(2)(e),real property negotiations;ORS 192.660(2)(h),litigation;ORS 192.660(2)(d),labor negotiations;or ORS 192.660(2)(b),personnel issues;or other issues under ORS 192.660(2),executive session. Meeting dates,times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners'meeting rooms at 1300 NW Wall St.,Bend,unless otherwise indicated. If you have questions regarding a meeting,please call 388-6572. Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible,please call(541)388-6571,or send an c-mail to bonnic.bakcr(d)dcschutcs.org. Nil ( 1 j S i , 1 j 1 :'" s - V Co ,_ N \ ∎ E n'J ray N -'-_ 1 1 . 1 1 1 I 1 1 aI I ,r I �'` 1 t• I I I C� ! 1 i r 1 N I n r I n.r." 6 , I A I II Cam ! i ;1y 1.n pi 1 I I `r 1 1 I I Q .N , 4 1 1 1 �J W 31 1 I 1 'C9 %,_) --; ____,, 1-- . I _ 1.._ I 1 -i 1 'Cr! N.),.._, 1 i 03 . , tlia) µ-vi �/ O, ol -- j Iro' i L '� � � I i I O i I ,� a I 1 1 141 i i 1 11 E E y C a) a p W Ur c C O O 17, 00. a g Q 2- 0 0 1, y e o C 6 j 7 E 'E' LL ,.. C J 0 aLL G N c Q p p � w l l 'U O . 7 r c Q >,V l 0 C E0 E a o 0 • C U a C a l •c fn 0 c - a -0 _ U N u c in 6 'E w a � H E ELL ' c 3 a' �-c) L m E m LL w . n r � a E i o " ' 00 a Lo. w E d aO o) - n aaUim p0' v' g'g' yN °fc c O N 12 malT C . X v) 7 113 o N ,v Cl- c T' u- L -� .� C - >...0 O 0 L O N C e c `i N c a513 =m y U Q O o O o E o O o 7 88o888 @` o o k § • o n m m m 2 ■ ■ � a t r4 In. § k c c 7 � / � 02 2 u « ■ c ■ Li-) C C c § q 2 a c g m 3 S q 3 I- =, § • $ @ 2 • • E • $ g ° CO d 2 IN rn I" o I En f q E c ,, v r N ra © o 8 . . LL C C § ■ E x. § c e 0 ' oq � e t o 2 2 a U _C CO q 2 e VI To r4 d S _ .0 E na nt m d S R d ■ U $ $ $ $ § @. IA g m rn§ • >. *s... o ■ $ co ke 2 0 ■ u vl 2 I" IA VI 4.1 k ® § us aj g © ■ U E ° \ CO cu E ' 2 2 a- 2 a ■ & -I f j q q a E na co g S S J 1- ce o \ § % @ 8 §.§ § § @ § / • _ US a d w 8 ¢ ,...4 CO % 2 � o f g - ~ ~ up \ \ C I & a. § r co k Ill R In .3 c to > § to 2 3 8 a co , \ \ { er $ $ in 2 * t $ I 4 3 ® } / / _k k m d S S 3 1- cc z ) / / DESCHUTES COUNTY COMMUNITY GRANTS 1/16/2015 FOR EMERGENCY FOOD, SHELTER, CLOTHING $63,700 available 2013-14 2014-15 Awards Awards Type of service Requests Assistance League of Bend clothing $ 5,000 $ 10,000 $ 5,100 St. Vincent de Paul-Redmond Rent/mortgage $ 3,000 $ 10,000 $ 2,500 Bethlehem Inn Mass Shelter $ 5,000 $ 10,000 $ 4,100 Cascade Youth Center Mass Shelter $ 3,500 $ 3,500 $ 2,900 Grandma's House Mass Shelter $ 5,000 $ 7,000 $ 4,100 Saving Grace Mass Shelter $ 4,000 $ 20,010 $ 3,300 Bend's Community Center Served meals $ 3,500 $ 15,000 $ 2,900 Boys & Girls Club Served meals $ 2,500 no request $ - Central Oregon Veteran's Outreach Served meals $ 3,000 $ 3,120 $ 3,100 COCOA Meals on Wheels Served meals no award $ 1,500 $ - Family Kitchen Served meals $ 3,000 $ 3,000 $ 2,500 Jericho Road Served meals $ 6,000 $ 10,000 $ 6,100 LaPine Community Kitchen Served meals $ 6,000 $ 6,000 $ 4,900 Redmond Senior Center Served meals $ 4,000 $ 4,000 $ 4,100 Giving Plate Food boxes $ 3,500 $ 7,800 $ 2,900 Nativity Lutheran Church Food boxes $ 2,500 $ 5,000 $ 2,200 Salvation Army Food boxes $ 4,500 $ 6,000 $ 3,700 St. Vincent de Paul-Bend Food boxes $ 7,000 $ 10,000 $ 7,100 St. Vincent de Paul-LaPine Food boxes $ 2,500 $ 2,500 $ 2,200 $ 73,500 $ 134,430 $ 63,700 Deschutes County Board of Commissioners Discretionary Grant Program A •lication Summary Board Meeting Date: January 26, 2015 Organization: Deschutes County Coalition for Human Dignity Organization Description: 501(c)(3) organization formed in 1992 to advance and defend the rights of Central Oregon's LGBTQ community through education, outreach, and support. Project Name: Fundraiser for Operational Expenses/Education/Outreach Project Description: Hold the Central Oregon Pride festival at Drake Park which will feature entertainment, food, activities and a silent auction to raise funds in support of the Coalition's annual budget. Approximately 50 business vendors are expected to participate and approximately 1,500 people to attend. Project Period: June 20, 2015 Amount of Request: $1,200 Previous Grants: None recorded. Approved: Declined: (�1 , < Deschutes County Board of Commissioners �_. 1300 NW Wall St.,Bend,OR 97701-1960 wrfi-r (541) 388-6570 -Fax (541) 385-3202-www.deschutes.org DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy Baney I x Commissioner Alan Unger Commissioner Anthony DeBone ( All Three Commissioners Date: 1/25/2015 Project Name: Fundraiser for operational expenses/education/outreach Project Beginning Date: June 20, 2015 Project End Date: June 20, 2015 Amount of Request: $1200 Date Funds Needed: May 1, 2015 Deschutes County Coalition 931131138 Applicant/Organization: For Human Dignity Tax ID#: Physical: 155 NW Irving St., Bend, OR 97701 City & Zi Address: Mailing:PO box 6084, Bend,OR 97708 Y Zip: Contact Name(s): Paige Matthews Telephone: 858-775-6447 Fax: N/A Alternate Phone: 541-385-3320 Email: humandignitycoalition@gmail.com On a separate sheet,please briefly answer the following questions: 1. Describe the applicant organization,including its purpose,leadership structure,and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions,if any. If the grant will support an ongoing activity,explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. *Applicant may be contacted during the review process and asked to provide a complete line item budget. Tammy Baney: Amount: Signature: Anthony DeBone: Amount: Signature: Alan Unger: Amount: Signature: 1.Describe the applicant organization,including its purpose,leadership structure, and activities. Human Dignity Coalition(HDC)was founded in 1992. The HDC is dedicated to safeguarding human rights and promoting equality for the LGBTQ community. HDC aims to advance and defend the rights of Central Oregon's LGBTQ community through education,outreach and support,helping to ensure that they enjoy both legal and lived equality. HDC's leadership structure consists of an all-volunteer run Board of Directors and dozens of volunteers. HDC has no paid staff. Our Board is composed of people who identify as LGBTQ and one straight parent of a transgender teenager. 2.Describe the proposed project or activity. Central Oregon Pride is The Human Dignity Coalition's largest fundraiser. It is an annual LGBTQ Pride festival at Drake Park in Bend, Oregon. It is the only LGBTQ Pride festival in Central Oregon, and is a vital safe space for the community to celebrate and gather resources and support. The event will occur on Saturday,June 20,2015 from 12:00p.m. to 6:00p.m. The festival will feature entertainment, food, activities for all ages, and vendors. Some highlights of the festival include local LGBTQ-art,a children's activity space, and a shaded area for seniors and alter-abled folks. Deschutes County Health Department has consistently been present at Pride, and this year we also hope to include many more Deschutes County booths to help spread awareness about County services. During the festival,there will be a silent auction, which is one of the main fundraisers for this event. Other sources of income include sponsors, vendors and grants. Funding from Deschutes County will enable us to expand our festival,raise more funding and awareness for HDC, and therefore expand our outreach in the community. Entrance to the Pride festival is free, so that all members of our community are able attend. Central Oregon Pride is The Human Dignity Coalition's most important fundraiser. The funds raised at Pride help offset the operation costs of running HDC. 3.Provide a timeline for completing the proposed project or activity. Timeline: June 20, 2015 4.Explain how the proposed project or activity will impact the community's economic health. Central Oregon Pride takes place early in the summer on a busy weekend shared with the Bite of Bend event. There is typically a turnout of over 1,500 people throughout the day, bringing people not only to the vendors who will be at the event,but also to the downtown area and to the Bite of Bend event. In the past,Pride has had about 50 business vendors at the event,which sell crafts and foods, and promote their businesses by making vital connections with the community. One of the outcomes of Pride is to help people find businesses and services, including Deschutes County services,that are LGBTQ-friendly. In addition,this event is a fundraising opportunity for the Human Dignity Coalition, bringing in much needed funding that goes directly to the community HDC serves. This positively affects the organization's economic health and enables HDC to continue to advocate for, and offer vital services to,the LGBTQ community. 5.Identify the specific communities or groups that will benefit. The funds raised at Pride will help offset the operation costs of running HDC. The LGBTQ community within Deschutes,Jefferson, and Crook counties—as well as their supports, friends, and families—will ultimately benefit from this community investment. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions,if any. If the grant will support an ongoing activity, explain how it will be funded in the future. The grant funds will help offset event costs such as printing posters, fliers and programs; food; advertising; entertainment; Drake Park rental; equipment rentals; stage and sound; garbage and PortaPotties; supplies and postage; security; and banners and signs. c, Deschutes County Board of Commissioners Discretionary Grant Program Application Summary pin Board Meeting Date: January 26, 2015 Organization: Saving Grace Organization Description: 501(c)(3) organization that provides comprehensive family violence and sexual assault services and promotes the value of living life free from violence. Project Name: Saving Grace Heroes Luncheon Project Description: Hold the Heroes Luncheon to educate the community, showcase work with children and teens, and solicit sponsorships and donations from attendees. Approximately 200 people are expected to attend. Project Period: March 5, 2015 Amount of Request: $1,500 Previous Grants: 6/23/2014 $ 1,500.00 Hero's Luncheon Approved: Declined: ' . Jan. 26. 2015 11 : 17AM No. 4616 P. 2 Deschutes County Board of Commissioners 1300 NW Wall St.,Bend,OR 97701-1960 (541)388-6570-Fax(541)385-3202-www.deschutes.org DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy Baney � Commissioner Alan Unger Commissioner Anthony DeBone All Three Commissioners I Date: Project Name: ti)S,v 1 6re. 11-m•es Lado o Project Beginning Date:[ "?/5 / /5 Project End Date:I '3/5/ 15 Amount of Request: I $ I./5 0 0 Date Funds Needed: ,/5/ / 5 Applicant/Organization: S Ming ykat(JC, Tax ID#: 173-0191111+ Address: (004 N V ti l uu n u iLet, P`"e,, City&Zip: E3 rc or-1-701 ContactNanse(s): Luren ic515y,-1Ytd I Telephone: 5qR--3c52'C4' 2-1 Fax: Isci i^530 ternate Phone: 541-' fu Email: 1 U1rt?.i1 G1 V J le11,4062�t} On a separate sheet,please briefly answer the following questions: 1. Describe the applicant organization,including its purpose,leadership structure,and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4 Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions,if any. If the grant will support an ongoing activity,explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. *Applicant may be contacted during the review process and asked to provide a complete line item budget. Tammy Haney: Amount: Signature: Anthony DeBone: Amount: Signature: Alan Unger. Amount: Signature: Jan. 26. 2015 11 : 17AM No, 4616 P. 3 r SAvI NGG RACE Imagine Life without Violence 1. Saving Grace provides comprehensive family violence and sexual assault services and promotes the value of living life free from violence.Saving Grace is governed by a Board of Directors.Our activities include awareness activities and fundraisers throughout the year. 2. The Heroes Luncheon is Saving Grace's largest fundraiser of the year.This is an opportunity to showcase one of our programs and areas we are working with the community,This year we are spotlighting our works with children and teens.This mission-based fundraiser allows us to educate the community on our services in hopes they will financially support our cause. 3, Saving Grace staff began working on the Heroes Luncheon in the summer.Once a topic for the luncheon is selected we work with staff to recruit survivors that have used Saving Grace services to share how they were impacted, We also recruit volunteers to host tables and invite community members to attend.Sponsorships are requested to cover expenses.At the event on March 5th we will ask those in attendance to donate what is significant to them.We will them process all the donations and wrap up with luncheon thanks you within a few weeks, 4, The Heroes Luncheon serves as Saving Grace's largest fundraiser.The money raised goes in our general operating budget and allows us to continue to serve Central Oregonians dealing with domestic violence and sexual assault free of charge.Our services are free and confidential.Our belief Is that cost should never be a barrier to safety and healing. Last year alone we worked with nearly 5,000 people with over 13,000 services.Without these services our community would be at a loss for assistance for these families leaving other resources to stretch in attempt to cover the deficit,This would In turn have a negative effect on our community's economic health. 5. The communities and groups that will benefit from this funding include families dealing with domestic violence and sexual assault in Central Oregon.Saving Grace offers a variety of services geared at catering to each specific family's needs.These services range from our 24/7 hotline,counseling,support groups, supervised visitation and exchange through Mary's Place, legal resources and courtroom support, hospital response, professional development and prevention work in area schools. 6. Saving Grace will be paying for meals of guests at the luncheon.The meals cost about $30 per person.We are expecting close to 200 guests.The room the luncheon is held in is donated by St. Charles Healthy Systems. The programs and centerpieces are donated by Moonlight Mailing and Printing BP0 and Trader Joe's,The video produced for the event is the largest expense and costs around$5,000.This video Is then used NW Kingston Ave. I Bend,Oregon 97701 (mum .; phone:541382-9227 I help line:866 504-8992 I facsiunile:541330-5067 I web:saving-grace.org dam., Jan. 26. 2015 11 : 17AM No. 4616 P. 4 SAVINGG RACE Imagine Life without Violence throughout the year at various other tours and events.The grant funding will go toward covering these expenses so that funds raised at the event can go directly toward Saving Grace services. We have secured other sponsorship dollars to help offset expenses. These sponsorships include; Deschutes Brewery,Les Schwab, Bend Research, Bend Dermatology and fiend Garbage and Recycling. a 1425 NW Kingston Ave. I Bend,Oregon 97701 United;'.;' phone:541382-9227 I help line:866 504-8992 1 facsimile:541330.5067 I web:saving-grace.org Lemony.auw