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2015-69-Minutes for Meeting February 02,2015 Recorded 3/2/2015 DESCHUTES COUNTY OFFICIAL RECORDS CJ 2015.69 NANCY BLANKENSHIP, COUNTY CLERK W COMMISSIONERS' JOURNAL 03/02/2015 08:24'14 AM 1101 111111011 III Jc Es co` Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, FEBRUARY 2, 2015 Present were Commissioners Anthony DeBone, Alan Unger and Tammy Baney. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; John Laherty, Laurie Craghead and Dave Doyle, County Counsel; Scot Langton, Assessor; Ed Keith, Forester; Judith Ure, Administration; Nathan Garibay, Sheriff's Office; Nick Lelack and Peter Gutowsky, Community Development; and ten other citizens, including media representative Ted Shorack of The Bulletin. Chair DeBone opened the meeting at 1:30 p.m. 1. Request for Approval of Grant Application. Nathan Garibay gave an overview of the proposed grant. The unit cost is not what they had hoped but they want to apply this on an equal basis for all districts, including school districts, to disseminate radios in a fair manner. Each school uses a different system and none are compatible, so this will bring them into the new technology. Chair DeBone asked if the radios could be used outside the future system. Mr. Garibay stated that they would work with any system as long as they are within the proper bandwidth. This is part of the reason the cost is high. There may or may not be a cost in the future, but that would be a discussion with the school board at some point in the future. It would be on par with what other districts and stakeholder are going to pay. Minutes of Board of Commissioners' Work Session Monday, February 2, 2015 Page 1 of 16 Pages Commissioner Baney said she has talked with school board members and they are supportive, and are happy to be included in a new system. One person feels it should be the #1 budgeted item for them. Mr. Garibay added that he has met with all the superintendents. Tom Anderson said that there is already discussion and districts are supportive. Commissioner Unger noted that he has been told by school board members that it is important to be included in the system, as communications has been sketchy up to this point. BANEY: Move approval. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. 2. EDCO Update (July 1 thru December 31). Roger Lee introduced Jessie Warren, who is in charge of marketing and new with EDCO. Also present were Robyn Sharp, the Bend manager, and Cabrielle Foote-Lewis, manager in Sisters. He said two others were not available today. Mr. Lee provided a PowerPoint presentation, showing key performance indicators (KPI). They moved marketing and communications to operations, and earned media to website visits. They added EDCO press releases. They are starting low with social media followers, but that is quickly building. The goal is 2,500 followers by year-end. Another measure under operations is enterprise zone management (five zones), with 56 businesses participating. Their combined capital investment was $908.5 million, resulting in 1,814 new jobs. This is estimated at $1.8 million in new property tax revenue annually. This will increase as the waiting periods end. Businesses in enterprise zones are required to pay prevailing wage, which is good for all. This is especially true in the more rural areas where wages can be much different from those in urban areas. Commissioner Baney asked if there is a way to get a testimonial concerning enterprise zones and wages. Minutes of Board of Commissioners' Work Session Monday, February 2, 20]5 Page 2 of 16 Pages Mr. Lee went into the results of the efforts, with increased company visits, assists and referrals; and events, which have been profitable. He said that business development shows a goal of 667 jobs and 24 companies, and they are on track. One is BasX in Redmond, which is ahead of expectations already. This was business development project of the year for Oregon. The largest category of companies assisted is existing companies that they want to see retained here, and expanded. Ms. Warren said that there is a communications taskforce that coaches companies and helps them get media attention. This brings in a humans side to what EDCO does. Ms. Foote-Lewis discussed the Three Creeks project, which was a team effort. They had looked at other areas but were brought to Sisters. Mr. Lee showed a slide of various companies assisted; all kinds from aerospace, manufacturing, high tech and media. Their key projects and business climate address continuing success in commercial air service, legislative changes on key bills that will assist the economy, the school-to-career program with a new launch in 2015, and progress and work on industry clusters. The school-to-career program is important in having workers ready and prepared for jobs. Industry clusters include SOAR Oregon, Oregon Outdoor Alliance, Bend. Bio, Central Oregon Research Coalition and the Tech Alliance. All of these help certain aspects of industry to set and reach goals. They are focused on a High Desert Enterprise Consortium (HiDEC) to encourage production efficiencies. Industries involved are health care, professional services, manufacturing, high tech, and others. He would like to see the County more involved. For example, a highly diversified business that has been here for sixty years said they needed more space, but with help, was able to consolidate space and eliminate unneeded material, which resulted in a big savings. EDCO's actual is far beyond their goal for the pipeline; they are working with 170 companies now, which could result in 2,026 jobs and about $760 million in capital investment. Not all will be successful, but many will. A few may apply for a County forgivable business loan at some point. Minutes of Board of Commissioners' Work Session Monday, February 2, 2015 Page 3 of 16 Pages Mr. Anderson said the Board just replenished the forgivable loan fund, and they want to be supportive. There is no guarantee this fund will always be available, but he knows Mr. Lee is being judicious. The KPI summary shows 17 deals this year with 412 jobs, and a $21 million investment. Outreach, solid net profit on events and progress on membership have been happening, along with huge steps forward on communications of various kinds. He would like to discuss economic development specifically with the Board some point before budget sessions. The County has been supportive of the local EDCO offices, but this should be revisited. The La Pine area has no manager at this time. Sisters is looking promising. Mr. Anderson said this is part of the exercise regarding lottery funds, which will happen before budget sessions begin. Commissioner Baney asked what they consider a job. Mr. Lee stated these are created by the companies, with entry level at about $40,000. Commissioner Baney said the housing issue here is a big problem, with a huge delta between wages and the cost of housing. This can mean that some individuals get a job but cannot really provide for their families, and this impacts the services the County has to provide. Commissioner Unger stated that traded sector jobs are helping with this, as opposed to retail or service jobs. Commissioner Baney is concerned about the graduation rate and what is available to young people here. She hesitates claiming success when families are experience a high need in some cases. She would like more of a big picture view. Mr. Lee stated that finding workforce housing for employees is challenging as well. Some companies have to dedicate funds towards this. It needs to be clear what kind of housing should be in place. In years past, it has been larger homes, and not multi-family or smaller homes. The development community will have to want to do this. Also, land is very expensive for all. They are incentivized by market sources. If SDC's remain a big expense, the builders will do whatever the market will bear. Commissioner Baney added that transportation between areas is also a problem. Commissioner Unger appreciates the interaction between the County and EDCO, which helps both entities. Chair DeBone likes the multi-city and regional footprint of the work being done. Minutes of Board of Commissioners' Work Session Monday, February 2, 2015 Page 4 of 16 Pages 3. Soil and Water Conservation Districts (Crook and Deschutes) Discussion regarding Sage Grouse. Judith Ure said the Districts are proposing a project regarding Sage Grouse, and also have a grant request for this work now that it is clear who is doing the work. There is another grant application for a weed project as well. Brown coat, said that there has been a news release on the NRCS grant proposal, which is a regional conservation partnership program. Oregon was the #1 state for receiving grants, with Sage Grouse being #1, with $9 million for five years. Most is for on-the-ground work. This helps with the Oregon Watershed Enhancement Board, which is asking for the same amount. There seems to be a real commitment to the Sage Grouse issue. The Board is invited to an event hosted by Fish & Wildlife Services for the CCAA on February 13 in Portland, at the Zoo. Commissioner Baney said they sent a clarifying budget document on how they would spend the funds, through a CCA. A lot of work has been done to get where they are now. Some counties are ahead with getting grants in place, but Deschutes County now needs to get in touch with landowners. She asked how this is being generated in Crook County. Priscilla Johnson said they ask the County first, then the Governor's Office for more. They have written a technical assistance grant and hired an assistant to write specific grants. They are developing a site-specific plan, funded through U.S. Fish & Wildlife, and disbursed by the basins to Crook, Deschutes and Lake counties. They have done a lot of outreach in Crook County. After site-specific plans are developed, property owners need to know what to do. This is the next step, through grants and other organizations. Some landowners are basically anti- government and do not want anything through Fish & Wildlife, so an OWEB grant is used. They need the partnership with Deschutes County to match landowners with the grants. It is about being proactive to address a possible listing. They are ahead of the curve, but barely, so the impact could be minimal. CCAA is an insurance policy for them, but they can write the OWEB to help them. Each will be different. Some are farmland, some upland grazing, and some juniper. Minutes of Board of Commissioners' Work Session Monday, February 2, 2015 Page 5 of 16 Pages Commissioner Unger stated that he wants an Oregon solution to Sage Grouse, since this is the path to get some certainty to landowners so things can remain sustainable. It is a critical path now with a year to perfect this until the federals step in again. It is better to be further along in the process. Mr. Anderson stated that he has seen the maps of habitat in the county, east of Horse Ridge. He asked how many private landowners there are in the County. Peter Gutowsky replied that there is a manageable number of perhaps 20 to 30. Ms. Johnson said there are 1,100 parcels but maybe 20 owners. Mr. Gutowsky said that Crook County's Soil & Water has resources to develop for Deschutes County and Crook County with assurances. This describes the types of practices the rancher or farmer needs to take if there is an impact on the species. Once Deschutes County has the plan, Deschutes Soil & Water Conservation District wants to help with outreach and work with specific property owners. He asked who is responsible for monitoring the plan. Ms. Johnson stated that the agreement is with Crook County because they are signed up with Fish & Wildlife, Mr. Gutowsky asked how the Soil & Water Districts collaborate. Ms. Dodd said it will not be collaborative, but one will watch over it. It would be a great opportunity for Deschutes County to develop restoration activities. Crook can write grants but this is something that Deschutes County does better. Whether someone signs up for a CCAA or not, they will have the information needed on the grants. Mr. Gutowsky asked about implementation, whether it is a CCAA or not, if Deschutes Soil & Water will help. He asked who would monitor the work that has been done. Ms. Stated that the CCAA is totally Crook County. Deschutes Soil & Water has to monitor grant requirements but not necessarily the CCAA requirements. There is a one and two year follow up period. They want to get it going. Chair DeBone asked if they need to consider a grant request. Commissioner Baney said it is not really a discretionary grant, so the County will have to figure out where to get the funds. Judith Ure brought up a grant application for weed control. Kristin Dodd said that Soil & Water funding comes from OWEB or the ODA, so there is no niche for this. They asked for money last year to write grants and turned $1,500 into $30,0000. This got a lot of weeds eradicated. Minutes of Board of Commissioners' Work Session Monday, February 2, 2015 Page 6 of 16 Pages They would like to fill in the gaps in some areas and move this forward. They use outreach, pasture workshops, give advice about noxious weed programs, and provide weed-free hay certifications that require some staff training. There are no funds to continue this after they have been certified. Ed Keith added that weed-free forage is very important, and requires an inspection of the property. The grower can then sell it at a premium. It is required on all federal lands and state parks. The statewide program is managed by the Department of Agriculture, and have local entities do the ground inspections. This is charged to the grower. Mr. Keith has no capacity to do this because harvest season is also the fire season. However, this program needs to continue, and there are a lot of growers in the County who want the certification. A private contractor did some of this last season but could not handle the demand. The Department of Agriculture prefers this be done through the County. Commissioner Unger said he supports this to help them move forward. He does not like to pay for a lot of grant writing expenses, but wants to support the relationship. He is supportive of$2,500 out of discretionary grants for this, and. $5,000 on the Sage Grouse out of a different fund. Commissioner Baney stated she does not want the County to become an annual source for sustainability. There need to be more certainties after this year. BANEY: Move approval of the $2,500 for weed grants and $5,000 for the Sage Grouse program. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. 4. Update on Overlapping Fire Protection District Assessments. —Ed Keith; Chief Roger Johnson, Sisters Camp Sherman Fire District; and Chief Tim Moor, Redmond Fire and Rescue Chief Roger Johnson said that they are proposing legislation this session to address this situation. It has been examined statewide and was found to be impacting the entire state. The ODF&W, State Fire Marshal, Department of Revenue and other agencies have been included in discussions. Minutes of Board of Commissioners' Work Session Monday, February 2, 2015 Page 7 of 16 Pages The challenge has to do with Oregon Revised Statute. Districts may not include forest lands in a forest protection district; and there are parameters on residences on five acres who have to pay taxes, but others that don't. It is creating some challenges, particularly in item C. This only applies to rural fire protection districts, not to cities or other entities. Oregon is the only western state that has this restriction in place. The designation of forestland is being determined by the classification committee. He referred to oversize maps of the districts. There are some that are vacant land classified as forestland, but don't pay taxes to the fire protection districts, even though they pay taxes to all others, including ODF&W, the County, school districts and others. The difficulty is that it is hard to identify these areas quickly when it is time to Y Y q Y respond to an emergency. You won't know if a home is on 5 acres or 10 acres, or if the land is in the district. Essentially, they are forced to respond even if they are not supposed to cover them and are not paid for doing so. He referred. to an aerial photo of the various lands. Some are classified as grazing, others as forestlands. Those with homes are in the district and those people pay taxes. A fire on any of these lands is a significant hazard to others, but those in the homes are footing the cost for others that are not paying taxes. This is true for all of the districts involved, because lands are unimproved and. classified as forestland. There is a lot of land within the city limits of Bend, but those in RFPD #2 pay nothing if the land is vacant. The City of Bend provides service to both areas, so it is the same equipment and people, even if some people pay and others don't. Sunriver is unique as a service district, and all of it is forestland but the owners all pay taxes to the fire district and to the ODF&W. The same is true in other parts of Oregon. Most counties in the State are being mapped and the same problem is true there. Draft legislation is proposed to remove the exclusion. It is in final legal review and has been through legislative review. The current legislation was written in 1969. There has been a significant change to the fire problem in Oregon, with fire seasons being more severe and with increased population in forested areas. BM 47 and BM 50 affected the districts through classification. Minutes of Board of Commissioners' Work Session Monday, February 2, 2015 Page 8 of 16 Pages With forestland classification with every lot that is green, it is a significant problem for district. There is a lot of merging at this time but when they go from a city district to a rural fire protection district, they lose funding. This impedes government efficiency. Everyone wants to see fires small and manageable, in spite of the increased risk. It makes sense to have more services available for these areas. Fire departments provide a lot of other services, including emergency medical response and developing road systems, and other kinds of rescue every day of the year. Without the tax on fire services, the rest goes away, also. The key point for them is that it takes nothing away from the ODF&W, but the taxes collected for the fire districts should be fairer overall. Chief Tim Moor said that there is information on the impact to the districts. These involve significant dollars. The current status of some properties is difficult for the Assessor to evaluate as well. Scot Langton stated it is a rare opportunity to streamline things and make it easier for the County, the districts and the ODF&W. It is very complicated as it is now. People owning two types of property end up with more than one bill, one with the fire district assessment and the other without it. The ODF&W is on both. Commissioner Baney asked about Alfalfa. Ed Keith said that it only applies to ODF&W lands, and that area is not forestland and is outside the district. Chief Johnson said they don't have a sponsor for the bill yet. The Oregon Fire Chiefs are behind it and will provide their full resources. The legislators understand the issue but are conscious of the cost to those who have not been paying for it before. The larger the property, the less the impact because most are in some kind of deferral. Tom Anderson asked if there could be an adjustment in the districts to cover some of this added expense, by lowering the tax rate. Chief Johnson said that this is revenue for a service that is already being provided. Chief Johnson wanted to advise the Board and will update them as desired. If they need support at some point, they'd like to be able to ask. Commissioner Baney asked if they have a sheet with some examples, showing how it might impact some areas. Minutes of Board of Commissioners' Work Session Monday, February 2, 2015 Page 9 of 16 Pages 5. Discussion of Legislative Priorities. Judith Ure stated that the departments gave their first go -round on priorities. Some are 1 's and 2's, meaning they are priorities. She referred to a list of legislative bills. Those highlight in green have County comments; the yellow ones are those where the departments provided information but did not necessarily agree. HB 2041, medical marijuana: Health services provided direction. It is very restrictive and sales would be prohibited from within one miles from schools. Mr. Anderson noted that most would apply to the cities, and this will likely be negotiated. He asked if there is general support of the Board. Chair DeBone suggested it be a 3, as it is too early to get on board. They should remain neutral until more is known. Nick Lelack added that there would be a text amendment in the future, and CDD will need direction unless they put what is in State law and effective on May 1. This applies to just medical marijuana. The same stores may end up selling both medical and recreational marijuana. This is a #3 priority at this point. HB 2132, Assessor: This relates to collecting fees for administrative overhead. The Oregon Department of Forestry historically charges an administrative fee, but not the County. The bill would allow the County to recuperate up to their costs, not to exceed a percentage of total dollars collected. It would likely be about 2% or $20,000 a year. The second part relates to having special projects, workload and resources pre- identified so all know the responsibilities. This is similar to reclassification efforts. If the Fire Chiefs are successful, the ODF can take back administration. This won't work now because they don't have all the pieces. The stance of AOC is not known, but the Assessor's group is supportive. Ms. Ure reminded all that having something a #1 priority means putting the lobbyist to work. The Board supported this as a #2 priority at this point. Minutes of Board of Commissioners' Work Session Monday, February 2, 2015 Page 10 of 16 Pages Ms. Ure noted there are new bills coming out, with no time to review them yet. She asked if the Board supports what the departments want at this point, until more is known. Mr. Anderson said HB 2133 is a 3, neutral, which probably is not going anywhere due to pushback from hotels. Regarding HB 2160, Mr. Anderson stated that this might require a local vote. Ms. Ure said that if only this passes, the County could pursue that. It allows the counties to lift the prohibition on local tobacco taxes. Commissioner Baney said she supports local control and is supportive of those that want to pursue it. HB 2162 is the same. HB 2195 is not in conflict, so it is okay to be neutral. HB 2337 seems to allow additional judges elsewhere. Commissioner Baney noted that they would not get a judge here, but want support in other areas, so this is kind of a poke in the eye. She suggested this be a #2, to watch. The County might need the support of others someday. HB 2363 matters to Health and the D.A. and is okay as a #3. HB 2672 only affects Washington County now as the Intel bill. Scot Langton said it is a competing bill that would take funds from others. This will be a #3, neutral, to watch. HB 2720 affects the Clerk and CDD, but sounds like a specific problem for someone. It is a #3, neutral. HB 5015, the budget bill, will have the State pay more for D.A> costs. This is a #3, support and watch. HB 2510 is the Metolius bill. Mr. Lelack stated that this extends the timeframe for five years, with no other changes. This should be a #3 to watch. SB 0124 should be a #3, as too soon to know. The same applies for SB 0162. Minutes of Board of Commissioners' Work Session Monday, February 2, 2015 Page 11 of 16 Pages Regarding SB 0359, limiting appeal fees, this would mean the County would have to subsidize fees. Mr. Lelack said this seems to be specifically directed at Deschutes County. It would cost the County up to $20,000 a year or more, depending on the number of appeals. They know exactly what appeals cost and can document this through a third party. There are a lot of partners in this. This will be a #1 priority, to oppose. In regard to SB 0435, Personnel needs more information, but it is a #3, oppose, at this point. Ms. Ure asked about the opinion on health bills in particular. PAC has these as a draft and are meeting next Tuesday. Adjustments need to be made if they are off the mark. Chair DeBone suggested it is early in the session. Commissioner Baney stated she wants to hear from all departments if they are affected. Ms. Ure said that some did not respond, such as the Sheriffs Office, Solid Waste, Juvenile and Property & Facilities. There are not a significant number of bills affecting those except the Sheriff. Chair DeBone noted that they put efforts into the Sheriff's Association. Commissioner Baney asked that Ms. Ure reach out one more time. Ms. Ure stated they would need to go through a big list one more time, and there are more to come; but it will gradually drop off 6. Other Items The Board agreed to the agenda submitted by Redmond for the joint meeting on g g Y J g February 10. Danielle Fegley and Kathleen Hinman provided a handout regarding the Health Risk Assessment proposal for EBAC. The HRA is meant to encourage employees to know their numbers. They had fewer respond this past year than previously. The cost of incentives was about $74,000. They have had dialogue with EBAC, employees and the wellness taskforce to address some concerns. Erik Kropp noted that in the past, people were able to skip their insurance payment for one month; then it was split over the year, by month. However, people seem to like to see the reduction all at once instead of having it spread out. Minutes of Board of Commissioners' Work Session Monday, February 2, 2015 Page 12 of 16 Pages Ms. Hinman said that they have also discussed equality issues relating to those employees who are married or single. An incentive could be a premium cost share for two months if married, but single folks also for two months. Or if married, one person for one month. This would cost about $120,000 based on the current year. A similar idea is a one-month incentive, or 50% if married and the spouse doesn't participate. There is also the idea of an instant prize at the time blood is drawn, perhaps a hydroflask. This would cost about $83,000. Staff recommends option 2 with an immediate prize. They could move this to March from September to reduce the impact on the DOC, since January through March is busiest for the DOC. This would be reflected on the November paycheck. Ms. Fegley stated that another goal is to increase participation while getting the numbers. Ms. Hinman said that they are trying to make it a more valuable experience. If someone's numbers fall into the normal range, the follow-up does not have to be with a provider but with Julie in Wellness. Commissioner Unger stated that the value is to get employees engaged in their health care, and to catch problems early. it seems like the same people do the HRA each year. He likes option #2. Commissioner Baney said that if there is no need to go back, if the numbers are normal, she does not want them to just make busy work. People need to go in and identify problems early. But if there are no issues, some won't want to have to meet with someone to follow up. If they don't, they won't get the premium paid. She asked, if the numbers are reasonable, why push this. Chair DeBone stated that this is health; they are looking at the big picture, a quick response or token is not the goal. Commissioner Unger added that it is cheaper to do a stick and not the whole panel. Almost everyone needs to get engaged. Commissioner Baney suggested that perhaps they can do some every other year. Minutes of Board of Commissioners' Work Session Monday, February 2, 2015 Page 13 of 16 Pages Mr. Anderson asked about the cost avoidance and average savings. Ms. Hinman said that this is carried over from previous work and previous claims. Studies show that those who did the HRA had lower claims. One issue is that you don't know if they are the healthier ones to start. HRA's are forward- looking, catching issues that might be worse later. They are comparing claims of those who completed it and those who didn't. Mr. Langton stated that there was a lot of discussion on this. They need to decide the target for the HRA, and the participation level, while trying to work on 100% with a carrot and a stick. Maybe they are only testing the healthy people. This is not known. Commissioner Baney asked about the St. Charles model, where there is more participation. Ms. Fegley said that there are differences in premiums and cost share. St. Charles has a higher cost share. Some are paying $200 a month or more. There are also higher premium plans with a high deductible. It is hard to know how to set this up. She likes the structure, with four quadrants of health they have to meet or mitigate, with higher requirements overall. There are also some issues with the Affordable Health Care Act, and they can't discriminate against anyone. Commissioner Baney wants to drop the follow-up requirements if the numbers are normal. She asked how they would gauge success. Ms. Hinman said it would be increased participation. The outcomes for the HRA is in aggregate data. They looked at the HRA results from last year that show some improvement over national averages. This helps them to focus resources. The Board was supportive of option #2. Commissioner Unger said they can always encourage follow-up with the wellness person. He hasn't done this himself yet. Commissioner Baney noted that it kind of points out the obvious, to eat right, walk and so on. It isn't like she doesn't know this already. If someone is doing okay, leave it at that. Chair DeBone agreed, as he is not sure they can push `be healthy or else'. Education is valuable for some. Commissioner Baney said that they are assuming that people don't know or don't know the right things. She sees this as voluntary if the numbers are okay. Chair DeBone agreed. Minutes of Board of Commissioners' Work Session Monday, February 2, 2015 Page 14 of 16 Pages Video Lottery Prioritization that the Board did this in April previously, the service Ms. Ure stated oa d p p y, partners coming in last year. She asked if the Board found the process tedious, or want it handled differently. Should she suggest a paragraph from each. She said they would have to spread them out over time. Commissioner Baney suggested a summary of some kind from each. Mr. Kropp noted that the Board already knows the services that they provide. There are always some that want to ask for more money. He asked if there is any process for them to make proposals without a face-to-face, partner or not. Commissioner Unger noted that funds are going down, it is harder to split it up, maybe not open it up unless they ask. Commissioner Baney said that not unlike the Upper Deschutes Watershed Council, they don't want to shut the door if the funds are used to secure grants; but they may not want to put out an open invitation. A written proposal is okay with her. Chair DeBone said that the Commissioners are still available to contact individually. Mr. Anderson stated that EDCO wants a separate meeting to talk about La Pine and other issues. Chair DeBone doesn't think there is a big, new ask. Commissioner Baney noted that they are already committed to the communities. Mr. Anderson said that he was hoping the cities would absorb some of this expense later, in two years, once established. In regard to the joint meeting with Sisters, the consensus was to skip the February meeting and get together in April. Commissioner Unger brought up a letter of support in response to an e-mail from a lobbyist group pushing for transportation solutions on the federal level. Commissioner Baney said she would support this only if it was backed by the OC or ODOT. Chair DeBone said he was contacted about this a couple of years ago. Being no other items discussed, the meeting was adjourned at 4:40 p.m. Minutes of Board of Commissioners' Work Session Monday, February 2, 2015 Page 15 of 16 Pages DATED this 69 Day Da of 2015 for the Deschutes County Board of Commissioners. (1.1e4r-laid Anthony DeBone, Chair Alan Unger, Vice Chair Y ATTEST: 1/110 ' &tif,A-4-4.- &kit_ Tammy B.ney, Co y, issioner Recording Secretary Minutes of Board of Commissioners' Work Session Monday, February 2, 2015 Page 16 of 16 Pages G1,JT�s ?L ecolv-A Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., MONDAY, FEBRUARY 2, 2015 1. Request for Approval of Grant Application —Nathan Garibay, Sheriff's Office 2. EDCO Update (July 1 thru December 31) —Roger Lee 3. Soil and Water Conservation Districts (Crook and Deschutes) Discussion regarding Sage Grouse —Judith Ure; Representatives of the Districts 4. Update on Overlapping Fire Protection District Assessments —Ed Keith; Chief Roger Johnson, Sisters Camp Sherman Fire District; and Chief Tim Moor, Redmond Fire and Rescue 5. Discussion of Legislative Priorities —Judith Ure 6. Other Items PLEASE NOTE:At any time during this meeting,an executive session could be called to address issues relating to ORS 192.660(2)(e),real property negotiations;ORS 192.660(2)(h),litigation;ORS 192.660(2)(d),labor negotiations;or ORS 192.660(2)(h),personnel issues;or other issues under ORS 192.660(2),executive session. Meeting dates,times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners'meeting rooms at 1300 NW Wall Se,Bend,unless otherwise indicated. If you have questions regarding a meeting,please call 388-6572. Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible,please call(541)388-6571,or send an e-mail to bonnic.baker@deschutes.org. k _ RJ 1$3. f i' ? 1 I j I ! 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C1i i` ED W MOVE START GROW Business Case Study: Grow EDCO Helps Three Creeks Brewing Keep the Beer Flowing What could be better than sipping a cold micro-brew in the shadow of the Three Sisters after a hot summer's day?To Three Creeks Brewing Company Owner Wade Underwood, "better" is constructing a large, new brewing production facility in Sisters which will allow Three Creeks to expand its operations and sell its beer nationwide (and possibly beyond)!To Three Creeks Brewing, this not only grows its market share in the fast-growing craft beer industry, it also brings much needed jobs and infrastructure to Sisters. Three Creeks Brewing originally opened its doors as a brew pub in Sisters in 2008. But it soon became apparent that it could not keep up with demand and sought to open a new production facility in the Sisters Industrial Park. Three years later, that dream has finally come to fruition, as its new 20,000 year barrel production facility is currently under construction and scheduled for completion in early 2015. But the path to success wasn't always easy! The small western town of Sisters' waste-water treatment system simply was not ready for a large micro-brew production facility. Instead of throwing in the bucket, Three Creeks made a significant investment in the community it loves by providing funds to purchase new aeration equipment for Sisters wastewater treatment lagoons; a win-win for all. In addition, Three Creeks found the help and resources it needed by working with EDCO's team of experts, who identified tax incentives and helped navigate concerns with key Sisters' stakeholders. Wade knew of EDCO from attending its PubTalks and the Bend Venture Conference. From there, he connected with EDCO managers Jon Stark, Mac Hay, and Caprielle Foote-Lewis. According to Wade, having EDCO on his team made the entire process less time consuming and frustrating. That is what EDCO does every day for growing businesses like Three Creeks Brewing! EDCO's efforts resulted in more good jobs for Sisters, helping to build a healthy community, and a thriving craft-beer industry. What could be better? To Three Creeks, better is exporting its beers world-wide and beyond the shadows of the incredible Three Sisters Mountains! Wade Underwood,Three Creeks Brewing. Economic Development J for Central Oregon "EDCO helped identify tax incentives and navigate concerns with ............. 705 SW Bonnett Way, Suite 1000 local stakeholders over the waste-water treatment system Bend,OR 97702 improvements that had to be made before we could break 541.388.3236 ground on a 20,000 barrel capacity production facility. www.edcoinfo.com Having EDCO on our team made the entire process less time consuming and frustrating.This is what EDCO does every day for growing businesses like Three Creeks Brewing V' USDA awards$22 million for Oregon conservation projects under Re... http://www.nres.usda.gov/wps/portal/nres/detail/or/newsroom/releases.. Ske USDA Natural Resources Conservation Service About Lie i Naao.W cantata l State Web&Ka. Oregon United States Department of Agriculture Topics Programs Newsroom Contact On efeese ByAudler e I A-Z Index I Advanced search I Hein You are Here;Home/Newsroom/News Releases/USDA awards$22 million for Oregon conservation projects under Regional Consery Stay Connected 13 © L' T ,=. . News Release Newsroom USDA awards$22 million for Oregon conservation projects under 0 Email This Page News Relsasse Regional Conservation Partnership Program Features Sage Grouse protection,oak restoration,water savings among selected projects Photos and Videos Public Notices Publications&Fact Sheets Success Stories Cenadmanual News Release vauoa%odr mr xeuy,awr..sr.too wars 414 Z P rr.e:era.xao.tt.aw Release NO 2015.01.009 Contact: Loren Unruh,State Programs Leader 903.414.3230,Loren,UnruhOor•usda,gov Suzanne Ponder,Acting State Public Affairs Officer 202-577-1221,Suzanne.Pender @wdc,usda,gov Portland,Ore.(January 15,2015)--Today officials with the Oregon USDA Natural Resources Conservation Service announced six conservation projects in Oregon selected to receive a combined$22 million In federal funding under a new,competitive Farm gill program--the Regional Conservation Partnership Program(RCPP). Our partners'matching RCPP investments exceeded$23 million,resulting in a combined total investment of$45 million for RCPP conservation projects In Oregon. The RCPP promotes partnerships across the public and private sectors to tackle high-priority natural resources challenges.Last year the Oregon MRCS worked with conservation partners throughout the state to submit 13 completed applications for consideration. "This funding will help NRCS and our partners put critical conservation work on the ground in Oregon--such as protecting species like sage grouse and the Fender's blue butterfly,restoring native oak landscapes,and saving water and energy,"said Oregon State Conservationist Ron Alvarado."We are honored to be among the states receiving the most RCPP funding.We believe this is a direct reflection of the commitment and dedication of our outstanding conservation partners." Nationally,USDA received more than 600 RCPP pre-proposals In the first year of the program.The Department funded 100 of those projects,totaling more than$370 million,Additionally,partners have contributed an estimated$400 million,more than doubling USDA's investment. Oregon's six projects selected for funding are: The Oregon Model to Protect Sage Grouse NRCS Funding:$9 Million Combined Partner'Funding: slion Location:Baker,Crack,Deschutes,Grant,Harney,Lake,Malheur and Union counties Lead partner:Oregon Association of Conservation Districts This project will provide technical and financial assistance to private landowners in Eastern Oregon's greater sage grouse habitats to enroll In 30-year Candidate Conservation Agreements with Assurances. These agreements allow producers and ranchers to continue sage grouse habitat Improvement practices and be protected from future regulatory requirements should the species be listed under the Endangered Species Act, Klamath-Rogue Oak Woodland Health and Habitat Conservation Project NRCS Funding:$3 million Combined Partner Funding:$450,000 Location:Klamath and Rogue River basins,Southern Oregon and Northem California Lead partner:Lomakatsl Restoration Project This project will preserve,enhance and restore oak habitats and their watersheds In 3,200 high priority acres in Oregon and California,Many at-risk and listed species depend on quality oak woodlands that are threatened by conifer encroachment,densification,and severe wildfires In this project area. Unlocking Carbon Markets for Non-Industrial Private Forest landowners In the Pacific Northwest NRCS Funding:$1 million Combined Partner Funding:$914,000 Location:Includes Oregon counties Columbia,Washington,Multnomah,Clackamas;and Washington counties Cowlitz,Clark,King,Pierce,Thurston,Lewis,Mason,Kltsap,Grays Harbor Lead partner:Pinchot Institute for Conservation This project will provide opportunities for non-Industrial private forest landowners In Oregon and Washington to participate in a regional carbon crediting program through the American Carbon Registry. Eligible landowners can receive financial and technical assistance developing a forest management plan and 1 ..rfl nrn/nn,c o_nc ASS USDA awards$22 million for Oregon conservation projects under Re... http://www.nres.usda.gov/wps/portal/nres/detail/or/newsroom/releases. implementing pre-commercial thinning on their land to enhance carbon stocks.The carbon program generates carbon-saving credits used to mitigate fen other industrial terms of carbon production. North Slope Ochoco Holistic Restoration Project NRCS Funding:$5 million Combined Partner Funding:$7 million Location:Three watersheds within the Lower John Day Basin-Mountain Creek,Bridge Creek,and Cherry Creek Lead partner:Wheeler Soil and Water Conservation District This project will use an innovative Did approach to target priority treatment areas along the north slope of the Ochoco Mountains.Conservation practices will include pre-commercial thinning,Irrigation efficiency projects,conservation easements,juniper removal,range restoration,spring developments,riparian restoration,and critical habitat restoration, White River Irrigation Efficiency and Stream Flow Restoration Project NRCS Funding:$2 million Combined Partner Funding:$2 million Location:White River and Tygh Creek watersheds,Wasco County Lead partner:Wasco Soil and Water Conservation District This project will remove six fish passage barriers to increase fish habitat access.It will also Improve Irrigation efficiency to save 7,300 acre feet of water annually and restore flows In 71.9 miles of stream. Identified activities will Increase water quality,improve irrigation efficiency,and Improve fish habitat In this critical area North Willamette Valley Upland Oak Restoration Partnership NRCS Funding:$2 million Combined Partner Funding:$3.9 million Location:Yamhill and Polk counties Lead partner;Yamhill Soli and Water Conservation District This project will restore and protect critical oak and prairie habitat In the North Willamette Valley—habitat that Is vital to many plant and animal species,including the endangered Fender's blue butterfly.The project will also incorporate long term conservation tools such as land acquisitions and conservation easements. RCPP Is a five-year,$1.2 billion USDA commitment;therefore,projects not selected In this first year may be eligible in subsequent years,The next announcement of program funding for fiscal year 2016 will be made later in the year. RCPP projects are considered for funding under three categories:state projects,national projects,and projects within a designated Critical Conservation Area, For more Information about the RCPP,visit the Oregon NRCS website at www.or.nrcs.usda.gov A#B The U.S.Department of Agriculture(USDA)prohibits discrimination against Its customers,employees and applicants for employment on the bases of race,color,national origin,age,disability,sex,gender Identity, religion,reprisal,and where applicable,political beliefs,marital status,familial or parental status,sexual orientation,or all or part of an Individual's Income is derived from any public assistance program,or protected genetic Information in employment or In any program or activity conducted or funded by the Department.(Not all prohibited bases apply to all programs and/or employment activities.) Local contact Information is located in the telephone book under the federal government listing or can be found onkne at: www.or.nres.usda.gov, NRCS Home I USDA.g0v(Site Map I Civil Rights(FOIA(Accessibility Statement Privacy POlicy Non-Discrimination Statement I Information Quality I USA.gov WhitehOuse.gov I 2of2 C' -iv, ' 0 IONOtC Deschutes Soil and Water Conservation District January 29, 2015 Board of County Commissioners RE: Grant Request for Sage Grouse Project A number of things have changed and come together since our original grant request. I will clarify where we are at currently. Deschutes SWCD and Crook SWCD are working together to assist the landowners in Deschutes County. The current plan consists of some shared responsibilities as outlined below: Deschutes SWCD Outreach to landowners Coordinate & facilitate 2 workshops to landowners (1 in Hampton and 1 near Brothers) Develop partnerships with landowners and partner agencies. Write grants to fund work identified in site plans. Write OWEB grants and identify other funding sources to fund Juniper cutting, annual grass treatments and other treatments identified in the site plans. Crook SWCD Prepare site plans and CCA's Assist in workshops to landowners Deschutes SWCD is requesting funding for our portion of the proposed work plan. Attached is the budget. Our current funding does not cover these activities and without the funding from Deschutes County we will not be able to offer this assistance to these landowners. The grants generated as a result of this funding will likely exceed $30,000 in on the ground project funding for landowners in Deschutes County. 625 SE Salmon Avenue- Suite 7 — Redmond, Oregon 97756- 541-923-2204 '— Fax 541-923-4713 BUDGET Outreach to landowners —time and materials $ 900.00 2 workshops (time, materials and mileage) $ 1500.00 Project development and grant writing $ 2600.00 TOTAL: $5,000.00 Details: Outreach—gather landowner info, phone calls, landowner assistance, develop partnerships with landowners and partners (BLM, etc.) 30 hours @ 30/hr 900.00 Workshops 1500.00 2 trips to Hampton and Brothers—Mileage: 240miles x 2 = 480 x .56= 270.00 Time prepare postcards &mail, 16 hrs @ 30/hr+postage/printing 30= 510.00 Travel to/from workshops, workshop prep, facilitate(2 staff) 24 @ 30/hr= 720.00 Grants & project development: 85 hours +postage/mileage 50.00 2600.00 DSWCD Technician has 20 years experience working with landowners and writing grants for implementing landowner projects. 625 SE Salmon Avenue— Suite 7 — Redmond, Oregon 97756— 541-923-2204— Fax 541-923-4713 Crook County Soil and Water Conservation District 498 SE Lynn Blvd. Prineville,Oregon 97754 Phone:(541)447-3548 Fax:(541)416-2115 Priscilla.johnson @oregonstate.edu January 29, 2015 Deschutes County Board of Commissioners 1300 N.W. Wall Street, Suite 200 Bend,OR 97701 RE: SAGE-GROUSE CCAA UPDATE Dear Commissioners; Thank you for allowing me to update the county on the progress of the Candidate Conservation Agreement with Assurances (CCAA) for sage-grouse within Crook and Deschutes County. There has been a lot happening in the last seven months since we last spoke. With the determination of listing sage-grouse as threatened or endangered on the near horizon, Crook County Soil and Water Conservation District(CCSWCD)have worked with a variety of partners to develop a CCAA. A CCAA is a formal agreement between USFWS and one or more parties to address the conservation needs of a proposed candidate species before they become listed as threatened or endangered. Landowners voluntarily commit to land management practices that will remove or reduce threats to the species on private land. As part of the agreement, USFWS provides assurances that, in the event the sage-grouse is subsequently listed as threatened or endangered, USFWS will not assert additional restrictions or require additional actions above those listed in the site specific plan. The sage-grouse issue effects 458,964 acres of private land within Deschutes and Crook Counties. Once landowners sign a letter of intent with Crook County Soil and Water Conservation District, they participate in developing a site-specific plan for their ranch. As the permit holder for USFWS, CCSWCD are responsible for developing the plans, monitoring sites, and protecting landowners' privacy. We are also coordinating with Baker, Grant,Malhuer, Lake, and Harney counties to develop funding opportunities to assist landowners with restoration projects. I look forward to sharing all the new developments with you in February. Deschutes SWCD will be presenting the role of their district and how Deschutes County can be of assistance. Sincerely, Priscilla Johnson Deschutes County Commissioners Work Session 2-2-2015 Index of Supplemental Information Page 1 Oregon Fire Chiefs Association Fact Sheet "Modernizing ORS 478.010" Page 2 Current ORS Statute 478.010 Page 3 Map of Sisters-Camp Sherman RFPD and ODF "Unimproved" lands Page 4 Map of Rural Fire Protection District No. 2 and ODF "Unimproved" lands Page 5 Map of City of Bend Fire Response area and ODF "Unimproved" lands Page 6 Map of Sunriver Fire District and ODF "Unimproved" lands Page 7 Map of Lapine Fire District and ODF "Unimproved" lands Page 8 Map of Cloverdale Fire District and ODF "Unimproved" lands Page 9 Map of Black Butte Ranch Fire District and ODF "Unimproved" lands Page 10 Summary of Tax impact to Deschutes County Fire Districts Page 11 Proposed Legislation to modernize ORS 478.010 t CHIEFS , Oregon Fire Chiefs Association O Modernizing ORS 478.010 ocis Helping provide better fire protection and mitigation throughout Oregon. Currently, more than 150,000 homes in Oregon are classified as being at high or extreme risk of destruction by wild land fire. With only 110/0 of high risk lands developed, the undeveloped lands create a unique and significant challenge for fire protection and mitigation. Rural Fire Protection Districts (RFPD) are responsible for extinguishing wild land fires and protecting adjacent structure on these undeveloped parcels of land, which may be in remote forest tracts, in the middle of an incorporated city or somewhere in between. Many residential neighborhoods across the state have these unincorporated forestland parcels intermingling with non-forestland parcels. Oregon Revised Statute 478.010 created in 1969, does not allow a rural fire protection district to include undeveloped,private forestland in the calculation of local property taxes. However, the Oregon Department of Forestry is allowed to levy their assessment on these same lands. Undeveloped forestland parcels also currently exist within an incorporated city or county service district. Cities and county service districts (including fire districts and departments that operate under City or County government) levy taxes for fire protection and other services in addition to the assessments levied by the Oregon Department of Forestry. Rural fire protection districts, currently protecting an increasingly greater number of areas in Oregon, are not currently able to assess for the critical fire protection services they provide in these areas simply because they are under a different model of governance. But they are still providing the fire protection services. The threat of damage from wild land fires is increasing -- and so is the cost. Studies show that wildfires are burning hotter and fire seasons are longer than they were just 15 years ago. Increased development in the urban interface setting leads to more fires that threaten industrial and small woodlands timber operators. In addition, fires impact small streams and ecosystems for years afterwards. Increased risks require increased response not only from the Oregon Department of Forestry but also from Rural Fire Protection Districts. The State of Oregon continues to be faced with higher and higher bills for large fire protection that far exceed any insurance policies purchased by the state for this purpose. Many rural fire protection districts provide all hazard protection and response including: structural and wild land fire suppression, emergency medical response, and hazardous materials mitigation, technical rescue, urban search and rescue, fire prevention and more. These services are provided to the entire district in order to have a coordinated and comprehensive approach to fire and life safety in any given community or area. In order to provide adequate resources to protect our communities and precious natural resources, it is time to look at revisions to antiquated statutes that are limiting the abilities of Rural Fire Protection Districts. There is the potential to modernize the statutes to benefit the residents and landowners of communities around the state. More communities are moving to a fire district model for efficiency, to avoid duplication of fire protection services and streamline government in their area. With this trend, it is important to make sure statute also meets the needs for coordinated and comprehensive fire and life safety and to mitigate potential loss. For more information,please contact Chief Roger Johnson,Sisters Fire. 541.549.0771 or rjohnson@sistersfire.com or Nicole Palmateer,Oregon Fire Chiefs Association. 503.428.6228 or ncole,lY braviocomt'nunications.corn. Oregon Fire Chiefs Association.25030 SW Parkway Ave.Suite 330.Wilsonville,OR 97070.888_846.5741.www.ofca.org Current Statutory Language 478.010 Formation; territories that may not be included in districts. (1) A rural fire protection district maybe formed in the manner set forth in ORS 478.010 to 478.100. (2) A district may not include: (a) Territory within a city unless otherwise authorized by law. (b) Territory within a water supply district organized under ORS chapter 264 if the district has previously been authorized by its electors to exercise the fire protection powers prescribed by ORS 264.340. (c) Forestlands included within a forest protection district under ORS 477.205 to 477.281 unless the owner consents and notifies the rural fire protection district, however, forestland protected pursuant to ORS 477.205 to 477.281 and not exceeding five acres in one ownership shall be included in the rural fire protection district without the owner's consent if the ownership includes any structures subject to damage by fire. Forestland included in a rural fire protection district under this subsection subjects the forestland to assessments for fire protection by the rural fire protection district and the forest protection district. (d) Railroad rights of way or improvements thereon or rolling stock moving thereover unless the owner of such property consents. (e) Ocean shores as defined by ORS 390.605. 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"T'�Y,�aU,W � )1,,,.„ +kg Vacant Lots Classified As Forest Land In Deschutes County Vacant Vacant District Tax Taxes Lost To Agency Forestland Lots Grazing Lots TAV of Lots Rate/$1,000 Classification Sisters-Camp Sherman RFPD 550 33 $39,872,216.00 2.73 $108,851.00 Black Butte Ranch RFPD 39 0 57,658,890.00 3.03 $23,203.00 Lapine RFPD 3998 33 $106,675,236.00 2.18 $232,551.00 Rural Fire District No. 2 684 32 $105,427,131.00 1.44 $151,815.00 Cloverdale RFPD 99 17 $9,772,100.00 1.09 $10,651.00 TOTALS 5370 115 $269,405,573.00 $527,071.00 * Sunriver * Redmond Fire and Rescue cI ;., I a) cn cn N cd v) ° U cd -I-, C3 4 0 z O O ^ .o N ) v ° 2• c C- U t-. ^ bU o .„ Q N -' o U 0 C) cd c n ^ V O 0cd N - p t , ,.-4,,-, - o iQ o �o ° I am� � � v) U = cd 0 cd en N N O 'd - O g •h=. 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W W W v) Cl) V7 Cl) Cl) Cl) Cl) cn Cl) Cl) (/) an rn cn Cl) Cl) c/) LC 2898 2015 Regular Session 1/16/15 (CDT/ps) DRAFT SUMMARY Eliminates owner consent and notification requirement for inclusion of forestland in rural fire protection district. 1 A BILL FOR AN ACT 2 Relating to the inclusion of forestland in rural fire protection districts; 3 amending ORS 477.281 and 478.010; and repealing ORS 478.120 and 480.140. 4 Be It Enacted by the People of the State of Oregon: 5 SECTION 1. ORS 478.010 is amended to read: 6 478.010. (1) A rural fire protection district may be formed in the manner 7 set forth in ORS 478.010 to 478.100. 8 (2) A district may not include: 9 (a) Territory within a city unless otherwise authorized by law. 10 (b) Territory within a water supply district organized under ORS chapter 11 264 if the district has previously been authorized by its electors to exercise 12 the fire protection powers prescribed by ORS 264.340. 13 [(c) Forestlands included within a forest protection district under ORS 14 477.205 to 477.281 unless the owner consents and notifies the rural fire pro- 15 tection district, however, forestland protected pursuant to ORS 477.205 to 16 477.281 and not exceeding five acres in one ownership shall be included in the 17 rural fire protection district without the owner's consent if the ownership in- 18 eludes any structures subject to damage by fire. Forestland included in a rural 19 fire protection district under this subsection subjects the forestland to assess- 20 ments for fire protection by the rural fire protection district and the forest 21 protection district.] NOTE: Matter in boldfaced type in an amended section is new matter[italic and bracketed]is existing law to be omitted. New sections are in boldfaced type. LC 2898 1/16/15 1 [(d)] (c) Railroad rights of way, [or] improvements [thereon] on railroad 2 rights of way or rolling stock moving [thereover] over railroad rights of 3 way unless the owner of such property consents. 4 [(e)] (d) Ocean shores as defined by ORS 390.605. 5 SECTION 2. ORS 477.281 is amended to read: 6 477.281. (1) The obligation of an owner of timberland or grazing land for 7 payment of assessments and taxes for fire protection of forestland is limited 8 to: 9 (a) The payment of moneys pursuant to ORS 321.015 (2), 477.277, 477.295, 10 477.760 (4) and 477.880 to maintain the Oregon Forest Land Protection Fund; 11 and 12 (b) The payment of forest protection district assessments pursuant to ORS 13 477.060 and 477.205 to 477.281. 14 (2) As used in this section, "obligation of an owner of timberland or 15 grazing land for payment of assessments and taxes for fire protection of 16 forestland" does not include the duties or obligations of the owner under 17 ORS 477.066, 477.068 or 477.120 or the obligations of an owner of land in- 1s cluded in a rural fire protection district [pursuant to ORS 478.010] formed 19 under ORS 478.010 to 478.100. 20 SECTION 3. ORS 478.120 and 480.140 are repealed. 21 [2] , r. c '' Qv Q.., a - O . G a ' -a _o o F b 5- m P,' m a a g To E y„, C 0 y O a 2 J F .a a a. 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N ] n V - N h V N G N1 m M m LT,5 N N Q d E O L 0 C o N • N = x x m m • N 4 to b S F 00 W c 0 E N N y d a ` 7 v 0 0 O •9 u - C G. . , ro G ,F E G 0 b b s E -}G ,� a o E o o o w w i b F F m od EL 5 0 6 .v a .0 F ', g c vc _ E c = U E U p o F o c. o C C C W 5 a ap 1 C E.' c 6- a O N a i i .d .�. L < %J 2 M .i - 4 Y d W W G P �. I a e 2▪ N 8 D o E. - Q -, o , q ,. o N O . F G ,2 p F _ E p 0 o] 2 o 0 L v y v S o a = 5 o 5 v a, 0.g F v r ,-' ' v r o , U a. M - S . .. a C ' E c5 C E -C z w .0 o -C $ o " • L • 'a pp o = p6 o a, v U cq F. o p H a 0. o p G J ep o 0 F mo, Y F O F N O C U c a a 3 v a c o c c - 0 a = r a " v E K - v v c .5 c .. G G ^ w G O W G O cc _ _ c° 7 ... -_ I c°, 7 - r 5' W I 0. 7 = = _. F:, 7 O �{ .25 c.. Z U x 5 c�. Z U = c d 7, Z' E' w M cg I z T _ ^ E 5 e S •• �r, in c 5 •5 u-. _ 5 y �r. le S .. K E .� t` . S Y ^ 6 b E E S E 2 1 n p n 7- `m c ro ^ a a n ,n E �4 y E 1- ^ N m N 0 - = (1) N pj 1n y 1n V] N t! N N ip �/ V d d E; N o � x � z x x = x x m a '8 - n .. 4 N° m IS '3 '9 u C ep s 2 F v G p W • C - q G , C q H 3 o N C O G m ti Y c a 7 t 2 c 3 70 ro c E E v o E n E 7 I. b y y t E E v M N A a - C Y Y C p y V: C O G "' 2', .o o c n �' .? 2 V C W 4 - . • C G U G F a G V n C v M i r j C G b -a co u3 E. z a ,, c 3 LIII �+ a c LP G, a. 0 c = = . ' "•, F s N a w 4- k O o - ° y a c : - E N P E I- G • c N o • o c o o o 8 E o ^ :o E ° E { u J v q . v - G v E ' 'tl C v a, 8 p -' r v a. „ ,d a. ' E a, o - U a. U v a, C - V e G o A N p� W o .' 0. 0 0. c ,-r p T ep 0. 0 0-2 ?, 0, C. o N , V C pp I C O G C v O C y y O 3 .E O O E O -5 7o O -J C C 2 y tl y G t ., .- t G v CN a v O C .."2" N C r '&.,' = v C L Y g m _ F = ^ v v ~ G . i y d z .v G 9 q L O i E N _ ., _7 b G h .o C C 4 .F o ' . p 0 0 .7 . 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Z F°� E X 2 Tv C r 5, 5, ], 5, = a a, y •y ° a. N w K Le, gy , V J ,r 6 .1 E E - ti E A v cw Na ry E _ n -. E ., . E ..F E a Fr ro w rf E w, 7.-; 2 N N � N ^ ,..r, 6; N / ^ ■ N V N .-. H am, m U rn ^ -a 5 N Q 00 E on m ra w m. m ° .YCN; 7 5 1 1 5 X eo a u' — O tc E ° 7 E p E oc cr p H , 0 0 1 j C g ❑. b C .e E �S .- N to o , 'J 'T C O r E b N b E } O 2 2 o C O E a u •F C a O n F Ee '0 C a �' -C J, 0. 2 D c 1 WO oi F F u -1,. c O. . a O a .? o. 5 a Q m v m 9 a C u. 9 v. no ,- C u - W u q ,n y .n C y 'E _ Y - y a 2, z 72 -° °w J E c W y - -c E c T - ti ' "E v-c `a; C T 2 - 2 .c c ° .c 2 U 'C E a F d -z 7 F w .0 J C 't 5 •C , , 's pd •C F ' • ` - c ,. •G E cc 7. G c a- 5 W c. o Y c F.. 4 2 z t C O „ a C cq F. o - cb C 0 C •F c L O 2 Y O .F .j O F - C -� v Cu- - C o g. O o S' v -a o s v C v c O v p •i o F E ` O a h i Y y o r., g v Y .` ^,v F y C o u Y - r i j N u .O L ] 0 cc i. C c c2 ii O C m 0 N w p W : ° E ° ° O C G O V w O v y O .. F. 7 C _ c. 7 cc i i P. 7 w = S Z c.. 2 r L z a. x x R. !. 2 y ° ° S, ° v Na .. ." 0 E o E E y u ' E • c E , E a;L N - E ' N K E A c N e E � N E - _, E N J N - - -• - V) ,- ,- PG V) V) . ,- a ,p V) V) - ∎ ry pp h .- 4 V N .-. r N al N E N N d a a c c0 co in W in p .xg z z x m x x 75 1Inw ■ G N ,_CO F c _ E F w a 7] C n r. E c _ O a. 5 v °d 9 a a r F C O o u a, C o y te o . g w O d J A C v A o0 O 7 7 S W A O2 z a E 9 o .0 a a 5 T J u E p F ,2 $ p E x F o F w ~M C 5 5 F C- 9 F C E C y a U. 9 S O ._ a .� F G , E F u A p • W i 2 S 9i o ° " a o °a o r .5 .- •� V = ,- 0 .2 E -' _. " a ci 9 ' O 3 0 a 7 _ ❑. .e C - a C G C - a C v 0. � C. O E 9 4 ' Y 9 C c- c u-. E J a a E M in y ,5 v, ° x a - c 0 c N a o o i n i n` E a A r v . A N a c e .-0 Q , v a t pG ° F o L 7 o E 7 o _ q . .2 o g Ln C o QE o v v o b - [] - 'n E.C U C o 2 uE i r - V .. N 9 . O G N •p p u .a C � v o O u c w -O O F 'u • f s •c J c c F c " a E U CO c -3'v j c F. o C bb G O y 'C 0 v ;• F,. o 0..G u] M F" O : 2 D C 6 O 4 O x W •5 0. - s ' C ? ~ � ^J d u O a C a •o 0 v O O F v .. C = U C p K i. 6C v F w• g h . .., z -- .,7.,. oy ° p ° a ao n 1 G Z - v. I ❑ L Z II Z _ 7Q aV = 2 = F. L c 2 1IIJw a ° E-t--, - ,5 7 7. m =. V m• x X 1 x m G N m 0o F C g G F O v FN W« C v F ro C v.. . j V 2 t" S 1 U u E N W oN, c y C C � 0. O -0 P. e..,O _n C v . O - a o C u F v m b0.0 y C 'c n 0. p C.. u -o +C j :. n F F v F � E E r - M 7n E 7 F °• - E o C ° c _d 5 o = v m -7 E c 2 p u Y F w O J O E ..•y c v N C 9.. c ? o �' -0 ., o : E F a c F u E -_ v 7 d y E o v o _o o x , P.C. .c , 2 s 1 o ' a. ,-:, C ? U P h a h P. 2 h. ^ v � O 3 -r n D r gip' Cv p E M Y ,. Q.' 17, ' i a N 00 o ." �'O L e , Q r 6 .7 j a O ' 5 8c o r N p E O p p Q U O O a r y v 7 r c c u J c C d $ 2 U� . c 3 -C v ° .F - 7 C o r -� . y ' ,_ p o c - M F, o p 1 00 C O E. 2 - co o ,. Q 5 pp 0_, E, O 00 W o A C •, o 2 C Y : p F c O C m fL b C o G ._ - s O C E J • 'l d p b. 'J F v E v . d ,. ,° 8 p Y, O '2 c u O E C v 3 ,.j C Q a = v Na h - C y U v G E T F r G V, v N C E . G - L C d - v ~ u. s F P ' ✓ p g C v 0 w, o- ' F0 � N .. z _ ,, 2 = _ z S v _ c; 7. � .. E II c. 2 v X x 0.. z ° _ = < O En 1-..-.- JI`O 6 c ' m a a o ll n ti , - S n`n u�m y n m J c m En -. -, = E a d E m ( m 2 m m N ce N x x = x x x co L N CO j G 9 5 0 , C C N F7 y E. E o E FJ... T ._ E o $' 7 01 m v m p G E e o C d C o E a - t • 5 E T c G o -• Z. u �, G E E e E . y •'J G .. . +. E cC 6-o O a h E c -2 D O 2 I `RI c F ; d v D ' - F J ,c, 2 5 i� ° m o b . E 0 N fl_ E ] G O d = 0 O YJ E E v.n ,, ^ p = ti F X °E , r _ - v T a - ° ro ? " ? - v d O ro ,_-• z -3 vim z = ,2 0 e, , A i i c C ' , a y .i ,r)E 2 5 G c C ` q q a p ° o ,c o O E a o E 7 u m u 0 N -E W 0 E c ,- v o J v 3 = J v a 9 a c { 2 m N „ 5 _ G ,, 3 y 2 2 a C o 0 G. C F 2 C = l U C Co c. o m 0 0. O R m M C 0 p r W GD _ F c _ F N -a C e p C _ Y f.; 1 C H N ... : C , 5. m m e •a a .v c c ' o e C ' "g o z .q o F, 7 = , - = C z :: 0.. Z .22. w .. 0. 7 x y x x 0. 7 F. Ei .x = O r ^ d °U E n a E , -o ry E -o E .o - E ° w E .E ,-' i v, ' , t c` - � ° p m 1 h h) C ^ N o h - - o N ,: � ,t 7 in m N m N Iq 7 E N N el a2 E 1 I I 1 co 8 s C C F F .. E C �'v F E G E a N a z = of 7 ° v D E . E _ . E; D a O C ° ? b C o a° ; o a E c o F y °E " @ c a c •O ' .72 v o 4 EL p 7. C v - C r •C �n ,_,o v b c C L o E a a 5 C- c -,=4.U p f. C)m S -0 i - - v G ry 0 J - u C O ' O E 0. - O E Y U E E 7 O c S 2 c J • 7, J C H ' C . O EE v a O E C W vv I- = C C b ? E C _ v a D = y ] C b-,^ y N y y •a F l.9 r 4 v E a- c K � "' 5 q x ^ 4 O - ,C Lc " o.,g u-,r e7 n y ~. - v -" v , N rn N b 0 1 in c O c m ^ -, ° aS C 1- g al Ol� p _ a ° c C E a i v . ' c 'C S . O p 2 a " o 8 j O ,E a. 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E A �r y •A M, . y zi .: a s n • N in - - 00 N N - - m N N � — N DS' N VI `T Pp V) N $ m �, C E N N d E m co {a m {C Po o t4 N I 'Y" x x S m .0 - o 0• po ) a i E p CC b a ya G Eo 1,4 c o, m 5 e .. oa °' ro o ayp' a v -a., • v Y a j O C 0. a v Cry D O ° o c F ]v v m d,-,. m CO 7 a.. @ Y C F H C J 7 O ^ V0 C O 9 L ° C p m , v U CaC '= ] C J N c . v > 5 cc c;j C - 0 F ro • a ° = F- _ c on o a ,- C c x E c m c ° c ° n m d ° „ G D y c G - c` c Y O En 0- ca v A d.' ¢ -a o- 3 o cC a = u 8 C ,. 5 -c v b E a, C) > E C. V o c 5 o '' a, 4 a ? C• . 2 •4 a. ; ' •4b E -s - C E 2 -C DDo 5 a o C - 0 a.T) F ^v i 0 °v v ? o @ s v W •a z z -C Q O C W n N .0 w A a -g . a ti •C m.,c •L K a x F b m c. G y > pp G a c ° . pq P. c, v v x pp Pr o F Z G0 O C v c CC c 1 C - C c d 'p -° C O C d .. T ;s C C -d G E v o N w a "3 y � c '± c y m d a E - C E g N L E Q = = P, - _ _ L E .2 _ 2 _ c Z _ y F _ P. L _ ° c ix P, L p o x x _ a m e •C r w w u C A _F E E b - e E b - z' 5 E 'n v, - ^ E 2 = E a. ,o E E w - E Z . 00 y E m _. - Pa vai � .- m• V) Cl)` . - ;o r: °NC m h m in ,n — ut N pG co co W .2 Z• ,n� I I I ev I m d7 F rr On o 3 a- E e C 7 it Y C C C V w F e a E II -2 u E m ? v m e v o ac C - u 'C E y „ ao Fc o l a i N C I c p ° a To d a v G ' 9 O rn D E. N C b o ro 1. 22 O TS C O J N• >, r C v} _� t b D m D .D ta d v D C D - c ,a a F 0 5 r C , 5 m p a p 7 D a b O w : d te v n c m a O b .`0 ,p 0 Y- a- b L V a- � . a u v° o C c $ -a c N ° o m 7 • o •C 7 m av C M _ ., D -E ^ v i. m . c. o a' . ab a 0, -5 2. ab G o ..LL ? .0 G a —° c 2. b. F. o a a D 2. a o p F_ 'C 4 O F_ � O C o _ o C O F_ ti p C d D -. b c p c a sY 1' c 3 a E, D { coo d F m ° t I-0 - y 'S' 7 - ,Y t r O N C Y v r O - 0. N O ° v C N G2 �P 'O a W v _ G D K ii C ° C 2 C L. -- C ri C a ,' C ri _ o e. s-, d [" is P. fi. a , CT' b' a = Z c�, 7 u 7 I 2 0,, 7 E o. I Y 0.. 7 c0 -o = = c.. 7 C E .x cv. Z o. c o 12 a L M 70 F .. w .. �, 0o y .y v .° .° o n .. ° .. o v v a .. r E . F .. y E ' ' c E �Y in 4 E v co a. w' 10 _ P E r _ '" E A _ N E 13, _ r., y E E �.� a E v`� N cn r�n in n ,-;,"i. ) in o mi 0 it s ,-. � .- n m in d to E m m to (L to co N C uj x XI x x x x 0P 0 C 00 „^•O J C C C D w 0 =. 3 c- Co v C a . y u ro G o V C E. A - D C t 1-.2 ' E T O r v o f W 8 3 - a E ° ,u E h -o C E c " v 'a v : E _ D c`▪ ° ° U W C v . F E • r F o r a. : E ° E L '2_-.7-,, - D v c m g g ° v N CD °E 2 >, C " c o C v F.v0 a N a 7 E ° v � 0. b c -o u a c E o s v g -° F a° a v F ' a E c u 5' E b c ... a » cb . 0 m O y � F v N C � i 0 .-1 1 A c p -d Y N ti " p L�° 0 D ' p '0 Y Q '6 0 n q a.8 c a Q a D 0. -o - ,t/ 0. S - 0. m g y ^i C N, r 0 .. if O C t Y ,E .2 , L F v y v d E , o N .. ,- G u ,0 v F @ M N 3 ? , z C p '' n , O Y- 7, 2 C p y : E N a E v N a , 2 p E C ° o u m° c a c o .0 o n E ° ° E C c E E J e 2 � V o a v _° ° .• C0 v 1 E j J a ' a r -- F c-)U a 'a. 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CO = , } » i ., - ! c0t � w » � E . ® { k E \ § - \ / - \ } - - \ E j ) I \ �2 2 1 : : � > , ; , w 'a � , a j \\ ~ } � ° } ` ` � } mom � � � � ° - £ w § M� u V\it;`S�\ V 0 Personnel Department n 1300 NW Wall St, Suite 201 0 "� { Bend, OR 97701-1960 O 541-388-6553 541-330-4626 fax Interoffice memorandum Date: February 2, 2015 To: Board of County Commissioners From: Kathleen Hinman, Benefits Coordinator Re: 2015 Health Risk Assessment Proposal During the 2014 health plan year there were 676 participants who completed the Health Risk Assessment (HRA) program and are eligible for the financial incentive. The expense to the Health Benefit Trust Fund for the incentives is projected to be $73,380 for the 2014 plan year. In 2014 there were less participants and a change to the incentive structure. In addition to the incentives, additional expenses associated with the HRA process include processing the blood work for the lipid panel, additional staff hours, and other miscellaneous expenses such as marketing and those expenses associated with the online questionnaire. 2013 2014 2015 HRA Expenses (799 HRAS); (676 HRAs) (777 HRAs*) Blood Draws $11,768 $10,140 $11,655 Additional Staff $6,835 $3,778 $4,000 Incentive Expense $71,910 $73,380 $83,000 Questionnaire $6,392 $5,408 $6,216 Other Expenses $179 $500 $500 Total _ $90,692 $93,206 $105,371 Cost Avoidance*** $848,538 $717,912 $825,174 • Net Plan Savings $757,846 ` $624,706 $719,803 *Projected HRA participation based on a goal of 15%increase over previous year. **All eligible participants include 1712 employees and spouses and 397 dependents over 18 years old. The dependents are not included in the incentive expense. ***Cost avoidance is based on the average savings per participant multiplied by the number of participants. HRA Participation for Eligible Deschutes County Health Plan Members: Dependents Year Employees,, Spouses `° Total 2011 Participants 320 48 9 377 %Participating 31% 7% 5% 20% 2012 Participants 536 40 6 582 %Participating 52% 7% 3% 30% 2013 Participants 532 265 2 799 %Participating 52% 37% 1% 38% 2014 Participants 440 233 3 676 %Participating 44% 33% 1% 32% In review of the 2014 Health Risk Assessment data the following areas were identified as categories that Deschutes County participants scored above the national average, meaning these are areas for improvement for our members:Weight Management, Physical Activity, Nutrition, and Stress. Some of the feedback provided to Personnel from EBAC, Wellness Task Force, DOC, and employees regarding the 2014 HRA: • The incentive was not enough money to convince them to participate. • The incentive structure, $5-$10 per month reduction to the health premium was not enough to participate. • The HRA questionnaire was too long. • The HRA process was too time consuming for the incentive. • The follow-up with the medical provider did not add value. Goals for 2015 HRA program: EBAC met and discussed the HRA process and incentive options for 2015. EBAC supports Personnel's suggestions on goals and process improvements for the 2015 HRA. Personnel staff recommends a goal of increasing participation by 15%, resulting in an expected 777 participants for 2015. In response to the feedback received, Personnel staff recommends the following changes to the HRA process. • HRA program to begin in March and end in September. • Award a one time financial incentive to eligible participants in November 2015. • Improve overall HRA process and experience. o Use of a Cardiocheck Plus Analyzer(a finger-stick lipid/glucose machine) • Benefit: Reduce wait times • Benefit: Immediate results o Add on-site visits. o Improve follow-up process. • Benefit: Reduce administrative burden • Benefit: Utilize DOC resources more efficiently • Benefit: Greater involvement with wellness program and coordinator EBAC recommends either of the following two options for 2015 HRA incentives. Option#1: Married employees would not pay a premium cost share for two months if both the employee and spouse participate in the HRA. If only one member of the married couple participates,the employee would not pay a premium cost share for one month. Single employees who participate would also not pay a premium cost share for two months. The anticipated cost for option 1 is$127,000. Option#2: Married employees would not pay a premium cost share for one month if both employee and spouse participate in the HRA. Single employees would also not pay a premium cost share if they participate. If only one of the married couple participates,the employee will pay 50%of the monthly premium cost share. Additionally,a"prize", possibly a Hydro Flask,would be given at the time of the blood draw. The anticipated cost for option 2 is$83,000. Personnel staff recommends Option #2 as the incentive is equitable between single and married employees and the addition of the immediate prize will be a good tool to increase participation. As for a financial incentive amount, it can be tied either to the monthly cost share or set as a flat amount. Our partner,COIC, does not currently use the same cost share amount so participants would be eligible for a discount in a flat dollar amount. P i Summary of HRA financial incentive: Employee HRA Participation Incentive Type 2012 _ 2013 2014 2015#1 1 2015#2 Employee $120 annually 2 month 1 month Single Participates $65 annually $90 annually ($10 per medical medical month) cost-share cost-share Employee • Employee Does Not $0 $0 $0 $0 $0 Participate Employee&Spouse No incentive $180 annually $120 annually 2 month 1 month Participates for spouses. (2 months ($10 per medical medical free) month) cost-share cost-share Married 50%of 1 Employee $60 annually 1 month Employee mplo ates,5 Ouse $65 annually $90 annually(1 month p p (1 month free) month free) ($5 per medical medical Does Not Participate month) cost-share cost-share Neither Employee or $0 $0 $0 $0 $0 Spouse Participates Annual Cost to County: $ 71,910.00 $ 73,380.00 Estimated Estimated $126,850.50 $82,849.00