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2015-124-Minutes for Meeting March 16,2015 Recorded 3/27/2015 COUNTY OFFICIAL NANCY DESCHUTES COUNTY CLERK COMMISSIONERS' JOURNAL. 03/27/2015 10:26:11 AM 1111111111111111111111 0,- "v." IA Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION MONDAY, MARCH 16, 2015 Present were Commissioners Anthony DeBone, Alan Unger and Tammy Baney. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; Laurie Craghead and Dave Doyle, County Counsel; Wayne Lowry, Finance; Ken Hales, Community Justice; Timm Schimke, Solid Waste; Nick Lelack, Todd Cleveland, Community Development; Judith Ure, Administration; Susan Ross and James Lewis, Property & Facilities; and twelve other citizens including staff from the Department of Environmental Quality, and members of the La Pine Citizens Action Group. Chair DeBone opened the meeting at 1:30 p.m. 1. Informal Meeting with DEQ Representatives. Linda Hayes-Gorman, the Regional Director for eastern counties, indicated they are here to listen. They have no bad news to give, but just wanted to stay in touch. Joni Hammond, Deputy Director, was also in attendance. Nick Lelack said the County is a contractor for the State for the on-site wastewater treatment program. Todd Cleveland administers this program along with an on-call person. During the past 18 months, there has been a lot more activity countywide. Mr. Cleveland noted that there are many system failures this time of the year. He coordinates work with regional DEQ staff in this regard. Also, a number of bigger properties such as mobile home parks are experiencing failures since some of them were permitted thirty or forty years ago. Minutes of Board of Commissioners' Work Session Monday, March 16, 2015 Page 1 of 10 Pages Commissioner Unger asked that when considering the scope of some of these repairs, whether the DEQ has ways to help people buy down the cost, when considering the environment. Mr. Cleveland replied that there are some programs at the county level, and the USDA has some programs for rural areas. However, there is no state program for this. Some have talked about legislation or partnering, but nothing has come of it yet. There is not a lot of assistance for property owners except for the USDA and the County. There are areas other than La Pine where this is a problem, such as Terrebonne and Redmond. Ms. Hammond said that there is an option where a government entity can borrow through a revolving loan fund and administer loans. Clackamas County has used this for low-interest loans. Senator Arnie Roblan is sponsoring a $4 million revolving loan program for this kind of thing. Most legislators see the importance. Commissioner Unger emphasized that there need to be ways for this to be affordable. Commissioner Baney added that there are some generational concerns with people who are not comfortable owing money. Neighborlmpact helps with some of this. She asked if there are concerns about upgrading systems. Mr. Cleveland stated that he has discussed this with Bob Baggett of the local DEQ, since some people are concerned about a new system's useful life with the possibility of a sewer system coming in. However, it took Oregon Water Wonderland about ten years to get its community system in place, and that is about half the life of a system. Therefore, people will get a useful life out a new system. Chair DeBone asked about monitoring requirements and whether they are required for sand filters also. Mr. Cleveland said all require maintenance and annual reporting to the DEQ. But this is only for newly permitted systems since the requirements went into place. Commissioner Unger asked if Senator Robland is just focusing on waste systems. Ms. Hammond replied that they are talking about mobile home parks and others, too. But $4 million statewide will not solve a lot of problems. Minutes of Board of Commissioners' Work Session Monday, March 16, 2015 Page 2 of 10 Pages Tom Anderson stated that the City of Bend is putting in sewer lines where there are now older septic systems, in Kings Forest, and it is very expensive to hook up. Mr. Cleveland added that the cost to hook up can be prohibitive, and one owner was quoted $45,000. That individual is trying to get an exception. It is very costly to replace a system, especially in the city. But some properties do not have room for an alternative system. Nick Lelack asked about groundwater monitoring protection efforts, including sampling wells. Mr. Cleveland said there is indication that they can produce qualitative information. He works with the DEQ regarding sampling wells. This is funded by the DEQ. This is also required at the time of sale to check for nitrates and bacteria. Commissioner Unger said there are discussions at the state level regarding water resources and domestic wells, and how to manage the use. Chair DeBone said that they need a certified point in time to track wells. More data is helpful. Mr. Lelack stated that alternative treatment systems are a recent issue. Community Development takes this on and monitors the agreements. Mr. Cleveland added that annual reports are required, and the owner has to pay a contractor for maintenance. They want to make sure it is maintained and is working properly. Ultimately, the owner is responsible for reporting. They are working on a resolution for this. The person has to be state certified and have continuing education. Commissioner Baney asked if someone hires a contractor and that person disappears, do they have to hire another. Mr. Cleveland said that in this instance, the contractor did get some reports turned in. They are trying to avoid someone having to pay twice. He is working with the State on this particular issue. Mr. Lelack added that the County is not charging the individual an additional fee. It costs property owners $50 a year and is subsidized through the system permits. Mr. Lelack asked about the DEQ WCPF program. This means no direct discharge to surface waters. He referenced Tumalo State Park. Mr. Cleveland said that the Park has old piping and problems were discovered. They replaced tanks but there are bigger issues. They may have to upgrade. Thousands of people stay there in the summer and potential problems need to be addressed. There is a lot more work there far beyond what is covered by the fee. Minutes of Board of Commissioners' Work Session Monday, March 16, 2015 Page 3 of 10 Pages Commissioner Unger asked if there could be a partnership of the Park and. residences and businesses in town, to develop some kind of system. Mr. Cleveland said that it needs a community solution, but they need to want to pursue it as a community, especially if there is more commercial development. If there was a citizen group interested it might work. Mr. Lelack said they discussed this when they did the Tumalo Community Plan, and businesses felt this was a deterrent to business. They wanted to explore something bigger. However, it needs community support and some want no growth. It has to be led by businesses and citizens. There is no Goal 11 exception required since it is an unincorporated community with a defined boundary. Mr. Cleveland noted that they now have a community water system when they did not before. The soils there are mostly gravel so a lot of the wastewater goes into the river at some point. Mr. Lelack said that regarding the Goal 11 concept, they are holding community meetings in Sunriver and La Pine on April 7 and April 30. They will learn more from the community then. Ms. Hayes-Gorman thanked Mr. Lelack for all the work he and his staff have done on this. Chair DeBone asked if the County has the authority to not require the system. If the well reports are okay, they can calculate future problems, but they are not there yet. Mr. Lelack said that the ATT system moratorium was really a suspension. The County does not have a role in this. Other recommendations have been made by the committee for the DEQ to consider. Ms. Hayes-Gorman said that there w ill be more staff efforts after the Goal 11 exception process moves forward. Chair DeBone stated that it needs to make sense and the community has to want it. Maybe for now they should not require new nitrate reducing systems. Mr. Lelack stated that the draft application has been prepared by the DLCD as provided by local agencies. Nothing has changed yet, and both agencies want to do some minor adjustments. It goes to community meetings next and all three agencies should be there. He hopes they can regroup in May and initiate a public process. Ms. Hayes-Gorman said that the DEQ will be in a supporting role, but it is up to the DLCD. Minutes of Board of Commissioners' Work Session Monday, March 16, 2015 Page 4 of 10 Pages Mr. Lelack said that the County is the conductor of the process, with DEQ having the technical expertise and the DLCD looking at the legalities and whether it meets requirements. Mr. Anderson asked if there is any opposition from anyone such as Central Oregon Landwatch. Mr. Lelack said they are watching it carefully. They may be worried about setting precedence or of a system being in a wildlife area. They are being kept informed. Ms. Hammond noted that they need to be able to justify this and be clear about the lines. Chair DeBone said that these are existing residential properties, but it might not make sense in all areas. Some may be worried about additional subdivisions being created. Ms. Hammond stated that `allowed' is not the same as `required'. Mr. Lelack said that a lot of counties are trying to figure this out — local control versus the DEQ. Timm Schimke said that he has heard that the Waste to Energy Group has obtained its funding, so will go through the land use process and land use compatibility statement, and get a permit from the DEQ for their project. The timeframe is probably at least six months. Ms. Hayes-Gorman said that this is farther out than the Knott Landfill permit renewal. Mr. Schimke stated that it is not close enough now to do both at the same time. Ms. Hayes-Gorman noted that they may be able to wait and do them consecutively. Mr. Schimke said that regarding the demo landfill, there is interest in the property from OSU-Cascades, but remediation will be needed. The County is not eligible for grants for this purpose, so it would not be a full remediation. There are questions about who would be the owner and who would hold the permits. There are costs for monitoring and maintenance. Ms. Hayes-Gorman stated that the regional solutions team can have technical staff discuss this. There may be more than one option. Susan Ross noted that she is working with someone at DEQ regarding grant funds to investigate more in the landfill. Minutes of Board of Commissioners' Work Session Monday, March 16, 2015 Page 5 of 10 Pages Commissioner Unger wanted to talk about smoke intrusion. They are working hard in the Deschutes National Forest to collaborate with others to reduce fuels and get the forests healthy. The biggest challenge seems to be west of Bend. A NEPA was done, but there were several projects that made it hard on the city, a smoke intrusion issue from prescribed burns. The Forest Service is getting letters and hesitates to do the prescribed fires. The question is how to have a different result without a lot of complaints. There were three incidents like this last year. Commissioner Baney emphasized that they need defensible space. The interface areas are the problem. Either they have long days of uncontrolled. smoke due to wildfires, or an occasional intrusion. They need to protect communities but want to meet requirements. Ms. Hayes-Gorman said they need to have a plan in place before a smoke event, and educate the citizens. Mark Bailey of the local DEQ office said that the Forest Service does a good job alerting the media, and they also work with County Health. The DEQ and USFS make the call. They looked at the statewide smoke management plan for this, but need better calculations on the amount to be burned, and how to monitor and collect data. The Oregon Department of Forestry, the DEQ and Forest Service need to work together because it is such a balancing act. Commissioner Unger noted that the Deschutes Collaborative Project is getting more funds to help get this message out. Ms. Hayes-Gorman added that the DEQ has a good public relations person who can help with news releases involving wildfires and smoke issues. Commissioner Unger said that the Deschutes Basin group is putting together a study group with the Bureau of Reclamation, trying to get grant funds for a process to figure out how to manage the flow of the rivers and streams. There needs to be better reservoir and irrigation management. The DEQ is also involved in the study. Ms. Hammond said that even five years ago it was determined that a plan was needed. She will check on the status. There are some new communities statewide that are also impacted. Minutes of Board of Commissioners' Work Session Monday, March 16, 2015 Page 6 of 10 Pages Commissioner Unger stated that four years ago there was a meeting with Senator Telfer regarding regional solutions. Discussions took place relating to managing infiltration and injection systems in some areas where the groundwater is 600 feet or further down. Kelly Hill of the local DEQ said that there was a big discussion on this, looking at a major overhaul of how these situations are handled. Presentations were made to city groups as well. They could do much the same with a new program. The cities of Bend and Redmond seemed okay with the results. Commissioner Unger wished to follow up on this. 2. Finance/Tax Update. Wayne Lowry presented the investment report. He said they are trying to get to and stay under the pool limit, but the exception rule allows for twenty days of non-compliance. The County collected a lot of taxes in February but will be distributing much of it to the taxing districts in March. The Investment Advisory Committee has two openings. They have had two applicants and will be reviewing those. Financial highlights include 43 vacancies, as usual mostly in 911, Health and the Sheriffs Office. Community Development is doing well, with a potential increase of almost $800,000 over budget. Commissioner Baney asked if this is sustainable. Mr. Lowry replied that it will not be as easy next year. Nick Lelack added that they expected a lot of big applications and most have come in. There were some large projects at resorts and those have mostly come in as well. There is sustained residential development, but not the high level of commercial work. The Clerk's revenue is better than anticipated by about $300,000. About $250,000 was projects for forest receipts for Road, but this came in at $373,000. It used to be much more. They will not know what PILT will bring in until June, which is supposed to offset what doesn't come anymore through forest receipts. Minutes of Board of Commissioners' Work Session Monday, March 16, 2015 Page 7 of 10 Pages Solid Waste earnings continue to be strong, with a projected revenue increase of about 8%. Health Benefits Trust is at a good number, but it can vary a lot from month to month based on claims. 3. Executive Session — under ORS 192.660(2)(d), labor negotiations. The Board went into executive session at 2:50 p.m. 4. Other Items. The Board was asked by Seth Crawford, a Crook County Commissioner, has asked for a letter of support from the Board of the Crooked River State Scenic Route application and designation. This is along the State highway. The BLM and ODOT are supportive. UNGER: Move approval. BANEY: Second. VOTE: UNGER: Yes. BANEY: Yes. DEBONE: Chair votes yes. Commissioner Baney wanted a discussion in the spirit of some who have contacted the Board regarding the U.S. Constitution and in particular the Second Amendment. David Doyle and Tom Anderson have put together a Resolution for consideration. Some people are just asking for specific support of the Second Amendment, but some are insisting also on a statement to be sent to Salem indicating we mean business'. She has never seen a County Resolution either help support or kill a bill there. She is comfortable signing this Resolution, and hopes it signals to some that she supports the Constitution. It is not meant to be on a registry of counties supporting legislation for a special group to take to Salem, to speak for this Board. It is the Board's prerogative to speak for itself. Minutes of Board of Commissioners' Work Session Monday, March 16, 2015 Page 8 of 10 Pages Chair DeBone said that is appears to be what was discussed. He should have made things clear much earlier. He learned a lot, and did not really see who was doing this and where it was coming from. He does not want to give his voice away. Commissioner Baney stated that she hopes the Resolution is a path out of this, which is not an ideal situation for the Board. It will pass the test of time. It is not just the Second Amendment that she supports, but the Constitution as a whole. Some people just want to show how powerful they think they are if they can force all counties to sign a special Resolution just for their purposes. Commissioner Unger added that other counties had to figure out what they can live with. He does not want to be on their list. Commissioner Baney feels it is not appropriate to take a stand like this with a Resolution. The Board is watching what happens in Salem already. Chair DeBone added that the vast majority of those who contacted the Board got bad information and it all got spun in the wrong direction. Chair DeBone stated that he will respond, as he has about 300 messages in his e-mails. He feels most will understand and be reasonable. Commissioner Baney indicated that she will also respond to some. BANEY: Move Board signature of Resolution No. 2015-023, Re-affirming Oath of Office and Confirming Governing Body Practices regarding Proposed State Legislation. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. Being no other items discussed, the meeting was adjourned at 3:35 p.m. Minutes of Board of Commissioners' Work Session Monday, March 16, 2015 Page 9 of 10 Pages DATED this Zi`' _. Day of ';V1 PL.&- 2015 for the Deschutes County Board of Commissioners. Anthony DeBone, Chair Alan Unger, Vice Chair ATTEST: dill (17 (71/L,PIL 611A— - Tammy Baney, Colt issioner Recording Secretary Minutes of Board of Commissioners' Work Session Monday, March 16, 2015 Page 10 of 10 Pages S %�- � 0 Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 \,,,, (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., MONDAY, MARCH 16, 2015 1. Informal Meeting with DEQ Representatives (Joni Hammond & Linda Hayes- Gorman) 2. Finance/Tax Update— Wayne Lowry 3. Executive Session —under ORS 192.660(2)(d), labor negotiations —Erik Kropp 4. Other Items PLEASE NOTE:At any time during this meeting,an executive session could be called to address issues relating to ORS 192.660(2)(e),real property negotiations;ORS 192.660(2)(h),litigation;ORS 192.660(2)(d),labor negotiations;or ORS 192.660(2)(b),personnel issues;or other issues under ORS 192.660(2),executive session. Meeting dales,times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners'meeting rooms at 1300 NW Wall St.,Bend,unless otherwise indicated. /f you have questions regarding a meeting,please call 388-6572. Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. if you need accommodations to make participation possible,please call(541)388-6571,or send an e-mail to bonnie.baker(d deschutes.org. h q '�' »Y .q . _El I '- 1 L ` �,�/y v _r - f N.._ r � I w '1 : 4 1 �' , C ` � '�F� _0 t1 ' 1- p vl 0 . N )-1- -- Ni. i ..c r. , n i' U) I - 1 ! I a% NN Q Q . i 1 �1 n r)CI) \i7.■-; I 1 bl i c `a c5— \� a I --..,,,v)t, '8 qe' 'C)::‘, � I kg) c6 . 9 , -- I - - tu a t." cu / 411 •-- \ ..„_. , 1 ,t, , , ' ! ! - ,' ( ! , , ! , i , ' ' , Q, i, Es ili Z Community Development Department „No Planning Division Building Safety Division Environmental Soils Division r,. P.O. Box 6005 117 NW Lafayette Avenue Bend, Oregon 97708-6005 (541)388-6575 FAX (541)385-1764 http://www.co.deschutes.or.us/cdd/ MEMORANDUM DATE: March 16, 2015 TO: Board of County Commissioners FROM: Nick Lelack, Community Development Director RE: BOCC Work Session with DEQ The purpose of this memorandum is to provide a list of current Community Development Department (CDD)/Department of Environmental Quality(DEQ)joint projects. 1. Deschutes County CDD is a DEQ "contract county" for the agency's Onsite Wastewater Management Program (septic systems). This means CDD administers DEQ's Onsite program, which includes, but is not limited to, issuing permits, conducting inspections, and enforcing state rules and requirements. 2. Coordinate groundwater protection efforts with DEQ staff regarding the permitting of protective on- site wastewater systems and well sampling. 3. Coordinate and jointly implement DEQ's Operation and Maintenance Program for Alternative Treatment Systems and other technologies/systems requiring maintenance. 4. Coordinate and jointly implement DEQ's Water Pollution Control Facility (WPCF) Individual Permit program. A WPCF is a disposal system that disposes of wastes and wastewater onto or beneath the ground surface with no direct discharge to surface waters. Examples of such projects are located in Tumalo State Park,Green Acres RV Park, and Thousand Trails. 5. Coordinate and jointly implement the South Deschutes / North Klamath County Groundwater Protection: Report and Recommendations such as preparing and processing the Goal 11 Exception application (joint County/DEQ application in partnership with the Department of Land Conservation and Development), and tracking the status of the proposed ATT Moratorium (Deschutes County may not independently impose a moratorium on ATT systems). In addition, in 2013 CDD participated on the DEQ Onsite Septic Budget Note Workgroup. Quality Services Performed with Pride Monthly Meeting with Board of Commissioners Finance Director/Treasurer AGENDA March 16, 2015 (1) Monthly Investment Report — February 2015 (2) February 2015 Financials I 0 CO w 1- r r+ . pip co p M CD O o a ;3"-.. --e. .-4.... o E CO - CD * OOr Or AS �. o 4 .7 ` 10 co r- co Lo t] V Y . co t7 u, OOr c N �. CO = d 63 Ea CO • • • E - - y■ 4 m O a3 1n CD ii- ^M ' CO CO V' C V >_ >_ I� G4() 1• n � N 41 ?",c2. .."'::. � ~ a) C r � CD Of L LVN w � , Ji 41 1n co f� C ce C ,AO u. COO a y N (aM f-H . . • 0 N N d N N N C au a c c -- .wG C 6 8 C) ,o o c 4" H O O 1c � p v� Z m c- Q C c C ++ e a o 0 0 0 o D P oµ 7 C O V Co 0 4f) 1L) O 41'1 117 v 10 0 Q a) C O v 1.- N in N N r N v C)1 °<:' r r r M 43 N a) d i/i N d � � c E mom c r .a 0 cb ,„ = 6. ' c ~ * C 0 0 � pa E rn CO a16i •. 0 < y t .1.), c >- >- a) - a) o. m ' ,- 4n G C C) H @ Y U U o O a) m c H r) Ui a 15 c C C a E M -o In a) to C7 a) a = `o d . c c (I O D J u. a - 2 O H o D D / T a O a e ° e e e p o CO M M w r tp v to cn co rw N i-` •C7rr �1 e7d O a) 35. = N MM -e. come- N q) y 7 Min N c � . JE w 0 pr- O Q p 0 0 et et T o C 'r6c) CO N I- a) _ O d' N N a c) C m No cg ILE O M N (D 7 l.f) M N in l0 tip co C.05 44=0 CD U .Q1 U 0 o D �`i 0 o rM 3, 1., •s 2 t ' ,,. N t 0 Z vo) rnU v) ~Od 03 0 ❑ U m O a2 � � E Q 0 1- am t • - a) i � ° , J v O F- Deschutes County Investments _._. Portfolio Management Portfolio Details-Investments _ _.. _._.. February 28,2415 • Purchase Maturity Days To Ratings Coupon Par Market Book Call _.._ CUSIP Security Broker Date Date Maturity Moodys S&P Rate YTM 365 Value Value Value Date 4001154309 Columbia State Bank CD 4/1/2013 3/30/2015 29 0.150 0.152 100.000 100,000 100,000 - - 273-150017-5 South Valley Bank CD 5120!2013 5/20/2015 80 0 748 0758 200.000 200,000 200,000. - _.. _... _... " 6,5,56 UMP972002570 Umpqua Bank 6/712014 6/7/2015 98 0.400 0.406 240,000 240,000 240000. - - 3692G5F7 General Electric-CorporateN CASTLE 9/172013 613Oi2015 121 AA+ Al 2 375 0865 1400,000 1,409,030 1,406.918 - - 36962G5F7 General Electric-Corporate N CASTLE 1/192014 6130/2015 121 AA+ Al 2.375 0.507 545,000 548,515 548.360 - - SYS10316 Umpqua Bank 7/912013 719/2015 130 0.500 0.507 2,000000 2,000,000 2,000.000 - - 91159H13X2 US Bancorp CASTLE 412,2014 7127/2015 148 A+ Al 2.450 0901 1,180000 1,190,136 1,189.285 - - 91159HGX2 U S Bank-Corp Note CASTLE 3/26/2014 7/2712015 148 At Al 2450 0500 1573,000 1586,512 1585,381 - - 45906KDG76 International Bonds for Recons CASTLE 12/19/2014 911/2015 184 AAA Aaa 0.443. 0.457 1220,000 1216972 1217,238 - - 86459DAB2 Morgan Hill Redev-B CASTLE 10 1/2014 911!2015 184 AA- 1.120 0 450 750,000 751945 752504 - - 064159BA3 Bank of Nova Scotia CASTLE 4/312014 10/92015 222 At Aa2 0.750 0.621 540,000 540,637 540,420 - - __ _._. 88059EGU2 Tennessee Valley Authority CASTLE 12/412014 11/1!2015 245 0434 0.447 418,000 416,529 416,766 - - 7427180. 055 Procter&Gamble CASTLE 12/6!2013 11/15/2015 259 AA- AA3 1.800 0.430 1,000,000 1 009 260 1,009,615 - - __ _44 _ . 532457AN8 Eli Lilly 8 Co. CASTLE 3/2412014 1/112016 306 AA- A2 6570 OS00 1.408000 1,478,442 1 478,807 - - 4670B yI 084670862 Berkshire Hathaway Inc CASTLE 3/312014 011/2016 347 AA Aa2 0.800 0.500 1,000,000 1.003,020 1,002,815 - - _._ 77275RAC8 Cisco Systems Inc CASTLE 2/2712014 2/2212016 358 AA- Al 5.500 0.550 1,874,000 1,964,964 7963,825 - 06406HCG20 Bank of New York Mellon Corp CASTLE 4/4/2014 3/412016 369 A+ Al 0.700 0.681 1,000,000 1,001580 1000,189 2/3/2016 3733734F6 Federal Home Loan Bank CASTLE 5!22/2014 4115/2016 411 AA+ Aaa 0 772 0.600 650,000 650.455 651248, - - 78008K58KS 1 _. Cana__ ,58,5,5' V1 Royal Bank of Canada CASTLE 11/19/2014 4/19/2016 415 AA- Aa3 2.875 0.650 1500,000 1537.035 1.537,584 - - 478160AYO Johnson&Johnson CASTLE 1/7/2014 915/2016 441 AAA Aaa 2150 0620 1529,000 1.560,390 1.556,951 - - _. _.. 3134G4WC85 Federal Home Loan Mtg Corp DA DAV 12/10/2014 5.127/2016 453 AA+ Aaa 0.500 0.521 2,000.000 1.998,820 2,000,000 5!2712015 15 _.. _._. _.. . _... 120022332 Lewis&Clark Bank 1218/2014 6/8/2016 465 1.000 1.014 240.000 240,000 240,000 - - ___2_206.,5 949746008 Wells Fargo Corporate Note VINISP 2/20/2014 511512016 472 A+ A2 3.676 0.750 1,000 000 1.037,380 1,037,314 - - 9497460U6 Wells Fargo Corporate Note CASTLE 10/2!2014 6/15/2016 472 A+ A2 3.676 0.870 1,000.000 1 037 380 1 035,826 - - Wells _.. . 00 949746008 Wells Fargo Corporate Note CASTLE 121102014 6!15/2016 472 A+ A2 3.676 0.860 1,000,000 1037,380 1,035,964 - - __ 686053CF4 Oregon School Boards Assoc CASTLE 317/2014 6/30/2016 487 At Aa2 0.000 0.999 3,000,000 2,965,320 2,960.591 - - 3134045H2 Federal Home Loan Mtg Corp CASTLE 2/9/2015 7/7/2016 494 AA+ Aaa 0.600 0.600 3,000,000 3,000,510 3,000,000 4/712015 31359YBY2 Federal National Mtg Assn CASTLE 10!16/2014 7/15/2016 502 0.354 0.365 1,693,000 1,677,441 1,684.654 - -__ - 780081-L88 Royal Bank of Canada Authority CASTLE 11/26/2014 7/20!2016 507 AA- Aa3 2 300 0.800 1 630,000 1,664,833 1 663 589 - - 88059EMP6 Tennessee Valley AuthorM1 CASTLE 10/29.2014 7/15/2016 502 G 490 0 507 2 OOD,G00 t 981,480 1 986 y 589 - 94974BFL9 Wells Fargo Corporate Note DA DAV 12!912014 7720!2076 507 A+ A2 1 250 0.834 1 000,000 1,005,760 1,005,720 - - 9128280X1 U.S.Treasury MBS 6/19/2014 7/31/2016 518 AA- Asa 1.500 0.548 1.000,000 1,014,840 1,013,402 - _--_ 6 .006 _. 084670863 Berkshire Hathaway Inc CASTLE 12/9/2014 8115/2016 533 PA Aa2 2.200 0.690 2.000,000 2,042,260 2,043,615 - - _. .580 __- __- 3134G56B6 Federal Home Loan Mtg Corp MBS 7/7,'2014 8/26/2016 544 AA+ Aaa 0.580 0.629 2000000 1992,320 1,996,539 5/26/2015 3134050E9 Federal Home Loan Mtg Corp CASTLE 12/2/2014 8/26/2016 544 AA+ Aaa 0.570 0.540 3,000,000 2,998,590 3,001 014 8/26/2015 3133EDUM2 Federal Farm Credit Bank CASTLE 023/2015 9/9/2016 558 AA+ Aaa 0.640 0.640 2,000,000 1,999,120 2,000,000 9/9/2015 31359YLS4 Federal National Mtg Assn PJ 315/2014 91192016 564 AA+ Aaa 0.778 0.812 672,000 665.549 663,805 - - A _ 3130A1CD8 Federal Home Loan Bank CASTLE 7/17/2014 928,'2016 577 AA+ Aaa 1.125 0.728 2,000,000 2 010 180 2.008,299. 9/25/2015 3130A3B45 Federal Home Loan Bank MBS 10/28/2014 10%28,'2016 607 AA+ Aaa 0.700 0.659 750,000 749.273 750400. 70/28/2015 912828RM4 U.S.Treasury CASTLE 1227!2013 10.Q1/2016 610 AA+ Aaa 1 000 0.727' 1,000,000 7 006 050 1 004,495 - - 3133EEBU3 Federal Farm Credit Bank PJ 12/10/2014 11114/2016 624 AM- Aaa 0.600 0.648 2,000,000 1,997,400 1.998,375 - __ _6a __- 1.125_.. . 06050TLR1 Bank of Americo-Corporate CASTLE 5!13/2014 11/1412016 624 A A2 1125 1.050 1,900.000 1.902,109 1.902,379 - - 06050TLR1 Bank of America-Corporate CASTLE 2/17/2015 11/14/2016 624 A A2 1.125 1.080 2.000,000 2,002,220 2,001506 - - ' 3133ECWV2 Federal Farm Credit Bank CASTLE 12/17/2013 12/712016 647 AA+ Aaa 0.875 0.722 2,100.000 2.108,106 2,105,854 - 064159DA1 Bank of Nova Scotia CASTLE 6/92014 12.11312016 653 At Aa2 1.100 0.910 1,800000 1.804938 1906,008 - - 3136G7XP9 Federal National Mtg Assn PJ 3/62014 121912015 659 PA+ Aaa O 600 0.788 2,000,000 2p00,340 2,000,439 5/19/2015 I, 06406HCA5 Bank of New York Mellon Corp CASTLE 4123!2074 017120 17 688 A+ Al 2.400 1067 2,000,000 2051020 2,049.169 12/18!2016 9126289C5 U.S.Treasury CASTLE 1/16/2014 1/3112017 702 AA+ Aaa 0.875 0.844 2,000,000 2,010,460 2,001.185 - - 742651DN9 Private Expt Fdg PJ 11/20/2014 21512017 717 1375 0799 3000000 3,034,710 3,033.425 - - _._. 6,5,5 997.869 -_._. 064159DZ6 Bank of Nova Scotia CASTLE 5,'112014 3/17 12017 747 At Aa2 0.800 0.906 1.000,000 987,980 997.668 3/7712016 3134G5K87 Federal Home Loan Mtg Corp PJ 12110/2014 3/302017 760 AA+ Aaa 1.000 1.000 2 000,000 2,001,220 2,000,000 3/30/2015 313404Z76 Federal Home Loan Mtg Corp MBS 12/8.12014 4//712017 768 AA+ Aaa 1 000 1.001 2 000,000 2,000,720 2,000,000 4//712015 9 12826550 U.S.Treasury 'b'F 1/17.'2014 4/3012017 791 AAA Aaa 0.875 0.950 2.000,000 2007,500 500 1 996,804 - - 3135GOZD6 Federal National Mtg Assn PJ 101712014 5/16/2017 807 AA+ Aaa 2 000 1.121 3,000,000 3 053.310 3 050,419 5/1612016 89236TBH7 Toyota Mtr Cred-Corp N CASTLE 7%2912014 5/16.12017 807 AA- AA3 1.125 1.150 2 125 000 2,135923 2 123 826 - - Y 3136FPYB7 Federal National Mtg Assn VINISP 27/2014 5/23!2017 814 AA+ Aaa 2 050 0 885 1A60,000 1 499 916 1.497,250' - - 31359MEL3 Federal National Mtg Assn CASTLE 102312013 6112017 823 AA+ Aaa 1.061 1.115 1,000,00 00 980,370 975,736 - - __._- 31359MEL3' Fetleral National Mtg Assn CASTLE 1124!2014 6/1/2017 823 AA- Aaa 1.081 1.136 1,050,000 1,029,389 1.024,047 - - 31771CS97 FICO Strip CASTLE 1219/2014 68/2017 828 Aaa 1.019 1.065 1,028,000 1,006,299 1,003,905 - - __ ._ 29270CYZ2 Bonneville Power Administratio CASTLE 4/2412014 7/1/2017 853 AA- Aa1 1197 1.1]1 670,000 670,918 570,407 - - ,- 84247PHS3 Southern CA Public Power AUtha CASTLE 6/17/2014 7112017 853 AA- 1.145 1.180 1,000000. 996,690 999 194 - - 912828TM2 L.S.Treasury CASTLE 9/10/2014 931/2017 914 0.625 1061 1,000.000 994,380 989,282 - - 912828TM2 U.S.Treasury CASTLE 019/2015 8/31/2017 914 0.625 0.920 1.000.000 994,380 992,736 - - 313383JBB Federal Home Loan Bank VINISP 12/26/2013 9/27/2017 941 AA+ Aaa 1.000 1.250 1,000.000 999,350 993.735 - -. _ 27 __ 313600074 Federal National Mtg Assn VINISP 2!3/2014 9272017 941 AA+ Aaa 1.000 0943 1,050,000 1,051764 1051910 9/2720.15_ 3130A1ZK7 Federal Home Loan Bank MBS 5/28/2014 11/28,2017 1003 AA+ Aaa 0.750 0.750 1,000,000 1,000,400 1,000.000 - - 31771KAD90 FICO Strip DA DAV 12/10/2014 11,Q02017 1005 Aaa 1.205 1267 2,000,000 1,937,900 1 932 704 - - 86059FAZ4 Tennessee Valley Authority CASTLE 11121/201412/15!2017 1020 AA+ 1 1268 7,059,000 1021,522 1022 833 - - ___ 1,5 _ . 3136G1AU3 Federal National Mtg Assn VINISP 12!23/2013 1/3012018 1066 AA+ 0.700 1.420 1,000,000 989,380 9917,519 4/30/2015 31771EAL5 FICO Strip CASTLE 024/2015 2/8/2018 1075 1.252 1.318 1.260,000 1,212,322 1,212,876 - - 31771EAL5 FICO Strip CASTLE 2/25/2015 2/8/2018 1075 1.257 1.323 740,000 711,998 712,213 - - 3135G0VU4 Federal National Mtg Assn VINISP 1/24/2014 4/3/2018 1129 AA+ Aaa 1.125 1.540 1.000,000 996.390 967,620 4/3/2015 ,5350_ - 3130A25R3 Federal Home Loan Bank MBS 6/19/2C14 6'19%2018 1206 Aq+ Aaa 1.000 1.026 2,000,000' 2,000.740 1,998,350 3119/2015 __ . _l . _. _. 313661660 Federal National Mtg Assn VINISP 1/2112014 12/27%2018 1397 AA+ Aaa 0.750 1.620 1,000,000 995 280' 977,361 3!27!2015 Local Govt Investment Pool 500 0.500 51,6291104 51 629 004. 51 629,004. - - Bank of the Cascades 0.500 0.500 4,459,459 4459459 4459,459' - - ___.... 160,442,463 160,606,834 160,719,501 Memorandum Date: March 12, 2015 To: Board of County Commissioners Tom Anderson, County Administrator From: Wayne Lowry, Finance Director RE: Monthly Financial Reports Attached please find February 2015 financial reports for the following funds: General (001), Community Justice—Juvenile (230), Sheriff's (255, 701, 702), Public Health (259), Behavioral Health (275), Community Development(295), Road (325), Community Justice—Adult(355), Early Learning Hub (370), Solid Waste (610), Insurance Fund (670), 9-1-1 (705), Health Benefits Trust (675), Fair& Expo Center (618), and Justice Court (123). The projected information has been reviewed and updated, where appropriate, by the respective departments. Cc: All Department Heads GENERAL FUND Statement of Financial Operating Data July 1, 2014 through February 28, 2015 FY 2014 (67% of Fiscal Year) FY 2015 %of Actual Actual Budget Budget Projection I $Variance Revenues Property Taxes-Current 21,906,239 22,092,839 97% a) 22,736,401 23,236,401 500,000 Property Taxes -Prior 704,120 484,350 84% 576,500 486,500 (90,000) Other General Revenues 2,116,386 1,683,761 75% b) 2,247,299 2,317,299 70,000 Assessor 875,381 661,887 76% c) 876,137 876,137 - County Clerk 1,276,019 946,798 80% 1,181,190 1,481,190 300,000 BOPTA 16,097 10,934 68% c) 16,117 16,117 - District Attorney 226,973 154,875 85% d) 182,612 296,212 113,600 Tax Office 236,278 176,237 79% c) 222,199 222,199 - Veterans 80,787 44,084 43% 101,986 101,986 - Property Management 91,900 16,000 64% 25,000 25,000 - Grant Projects 2,000 - n/a - - - Total Revenues 27,532,179 26,271,766 93% 28,165,441 29,059,041 893,600 Expenditures Assessor 3,559,750 2,443,048 64% 3,793,770 3,793,770 - County Clerk 1,293,531 921,160 60% 1,536,210 1,536,210 - BOPTA 59,895 40,675 57% 70,777 70,777 - District Attorney 5,382,874 3,503,764 60% 5,835,377 5,585,377 250,000 Tax Office 796,232 549,800 63% 877,907 877,907 - Veterans 292,672 205,339 58% 354,989 354,989 - Property Management 248,054 173,084 67% 258,569 258,569 - Grant Projects 130,054 16 n/a - - - Non-Departmental 1,432,177 652,856 57% 1,139,696 1,139,696 - Total Expenditures 13,195,239 8,489,741 61% 13,867,295 13,617,295 250,000 Transfers Out 16,327,584 10,624,966 70% 15,116,394 15,116,394 - Total Exp&Transfers 29,522,823 19,114,707 66% 28,983,689 28,733,689 250,000 Change in Fund Balance (1,990,644) 7,157,059 (818,248) 325,352 1,143,600 Beginning Fund Balance 10,371,843 8,381,199 109% 7,692,433 8,381,199 688,766 Ending Fund Balance $ 8,381,199 $15,538,258 $ 6,874,185 $ 8,706,551 $1,832,366 Beginning Net Working Capital - Requested Budget $ 8,630,800 a)Current year taxes received beginning in October b)PILT received in July-$500,000 c) YTD Actual includes three quarters of A&T Grant d) Federal and State grant and Charges for Services in excess of amounts included in the budget Page 1 COMM JUSTICE-JUVENILE Statement of Financial Operating Data July 1, 2014 through February 28, 2015(67% FY 2014 of Fiscal Year) FY 2015 %of Actual Actual Budget Budget Projection I $Variance Revenues OYA Basic&Diversion 322,574 195,375 54% a) 359,149 359,149 - State Grant - 36,653 40% b) 91,379 121,002 29,623 Inmate/Prisoner Housing 47,550 59,400 149% c) 40,000 75,000 35,000 Jail Funding HB#2712 36,311 27,170 74% a) 36,568 36,568 - Food Subsidy 23,988 7,993 33% d) 24,000 15,500 (8,500) Interfund Grant-Gen Fund 20,000 5,000 25% a) 20,000 20,000 - Interest on Investments 7,611 6,107 87% e) 7,000 8,700 1,700 Leases 5,200 6,100 n/a f) - 8,500 8,500 SB#1065-Court Assess. 17,335 13,636 227% g) 6,000 24,000 18,000 Contract Payments 7,415 6,373 142% h) 4,500 8,000 3,500 Discovery Fee 1,870 - 0% i) 3,800 - (3,800) Case Supervision Fee - 4,212 n/a j) - 6,000 6,000 Federal Grants 9,434 1,205 n/a k) - 1,205 1,205 CFC Interfund Grant 125,429 - n/a - - - Miscellaneous 909 670 65% 1,025 1,025 - Total Revenues 625,626 369,893 62% 593,421 684,649 91,228 Expenditures Personnel Services 4,887,572 3,335,570 65% e) 5,146,491 5,018,809 127,682 Materials and Services 1,035,701 668,832 65% e) 1,021,392 1,000,910 20,482 Capital Outlay - - 0% 1,100 - 1,100 Transfers Out 3,660 1,830 50% 3,660 3,660 - Total Expenditures 5,926,933 4,006,231 - 65% 6,172,643 6,023,379 149,264 Revenues less Expenditures (5,301,306) (3,636,339) (5,579,222) (5,338,730) 240,492 Transfers In-General Fund 5,368,346 3,578,896 67% 5,368,346 5,368,346 - Change in Fund Balance 67,040 (57,443) (210,876) 29,616 240,492 Beginning Fund Balance 1,177,566 1,244,605 100% 1,250,000 1,244,605 (5,395) Ending Fund Balance $ 1,244,605 $ 1,187,163 $1,039,124 $1,274,222 $ 235,098 1 ( Beginning Net Working Capital - Requested Budget $1,271,324 I a) Payments received quarterly. b) Additional grant awards. Payments received quarterly. Quarter 2 has been billed c) Increase in projection due to out-of-County detention revenue. d) Decrease in projection due to detention population numbers e) Projection based on annualizing year to date f) Sub-lease of space to Rimrock not included in FY 2015 budget g) State payment will exceed the amount estimated for FY 2015 budget h) Increased projection due to more than anticipated revenue for community service projects i) Agreement with District Attorney's Office no longer in effect j) Policy, requiring supervision fees, not anticipated at the time the FY 2015 budget was prepared. Projection based on annualizing year to date Page 2 k) Increased projection due to receipt of FY 2014 funds in FY 2015 SHERIFF -Consolidated Statement of Financial Operating Data July 1, 2014 through February 28, 2015(67% of FY 2014 Fiscal Year) FY 2015 Actual Actual I %of Budget Budget I Projection I $ Variance Revenues (Funds 701 &702) Law Enf Dist Countywide 20,624,082 19,520,335 96% 20,365,842 21,171,189 805,347 Law Enf Dist Rural 12,526,331 11,387,614 89% 12,751,766 12,907,796 156,030 Total Revenues 33,150,413 30,907,949 93% 33,117,608 34,078,985 961,377 Expenditures (Fund 255) Sheriffs Services 2,308,182 1,633,697 66% a) 2,467,673 2,518,866 (51,193) Civil/Special Units 1,132,029 831,619 70% 1,192,980 1,172,880 20,100 Automotive/Communications 1,701,586 1,074,240 57% 1,886,365 1,886,265 100 Investigations/Evidence 1,418,744 1,056,282 65% b) 1,627,803 1,665,801 (37,998) Patrol 8,247,222 5,643,376 65% c) 8,705,700 8,538,675 167,025 Records 761,260 480,079 60% c) 798,805 769,705 29,100 Adult Jail 14,277,113 10,077,232 66% d) 15,214,157 15,174,409 39,748 Court Security 294,563 202,526 67% 302,867 302,767 100 Emergency Services 194,888 318,324 179% e) 177,852 385,315 (207,463) Special Services 1,352,528 973,334 59% 1,655,424 1,655,424 - Training 506,938 319,996 58% 551,318 551,218 100 Other Law Enforcement Svcs 801,895 517,842 64% 806,044 808,120 (2,076) Non-Departmental 81,701 48,536 67% 72,813 72,813 - Total Expenditures 33,078,650 23,177,084 65% 35,459,801 35,502,258 (42,457) Revenues less Expenditures 71,763 7,730,865 (2,342,193) (1,423,273) 918,920 DC Comm Syst Reserve 200,000 200,000 100% 200,000 200,000 - Transfer to Reserve Funds 200,000 200,000 100% 200,000 200,000 - Change in Fund Balance (328,237) 7,330,865 (2,742,193) (1,823,273) 918,920 Beginning Fund Balance 9,553,793 9,225,556 120% 7,658,937 9,225,556 1,566,619 Ending Fund Balance $ 9,225,556 $ 16,556,421 $4,916,744 $7,402,283 $2,485,539 I Beginning Net Working Capital -Requested Budget $7,153,040 I a) Unplanned repair of Administration Building roof for$66,000 expected to be completed by year end b) Position filled at higher step and investigative funds ("buy money")for Street Crimes Unit will be more than planned c) Due to unfilled positions, personnel expenditures will be less than budgeted d)Savings from unfilled positions will be offset by higher overtime and unplanned jail maintenance expenses e) Homeland Security Grant for Communication equipment was awarded in September. Expenditures for this equipment is offset by grant revenue in Fund 701 Page 3-A SHERIFF- Fund 255 Statement of Financial Operating Data ' July 1, 2014 through February 28, 2015 (67% FY 2014 of Fiscal Year) FY 2015 Actual Actual I Budget I Budget I Projection I $Variance Revenues (Fund 255) Law Enf Dist Countywide 20,817,324 14,820,450 58% 25,428,019 22,358,329 (3,069,690) Law Enf Dist Rural 12,278,716 8,356,633 56% 14,948,526 13,143,929 (1,804,597) Total Revenues 33,096,040 23,177,084 57% 40,376,545 35,502,258 (4,874,287) Expenditures (Fund 255) Sheriff's Services 2,308,182 1,633,697 66% a) 2,467,673 2,518,866 (51,193) Civil/Special Units 1,132,029 831,619 70% 1,192,980 1,172,880 20,100 Automotive/Communications 1,701,586 1,074,240 57% 1,886,365 1,886,265 100 Investigations/Evidence 1,418,744 1,056,282 65% b) 1,627,803 1,665,801 (37,998) Patrol 8,247,222 5,643,376 65% c) 8,705,700 8,538,675 167,025 Records 761,260 480,079 60% c) 798,805 769,705 29,100 Adult Jail 14,277,113 10,077,232 66% d) 15,214,157 15,174,409 39,748 Court Security 294,563 202,526 67% 302,867 302,767 100 Emergency Services 194,888 318,324 179% e) 177,852 385,315 (207,463) Special Services 1,352,528 973,334 59% 1,655,424 1,655,424 - Training 506,938 319,996 58% 551,318 551,218 100 Other Law Enforcement Svcs 801,895 517,842 64% 806,044 808,120 (2,076) Non-Departmental 81,701 48,536 67% 72,813 72,813 - Total Expenditures 33,078,650 23,177,084 65% 35,459,801 35,502,258 (42,457) Revenues less Expenditures $ 17,390 - $4,916,744 $ - $(4,916,744) a) Unplanned repair of Administration Building roof for$66,000 expected to be completed by year end b) Position filled at higher step and investigative funds ("buy money")for Street Crimes Unit will be more than planned c) Due to unfilled positions, personnel expenditures will be less than budgeted d)Savings from unfilled positions will be offset by higher overtime and unplanned jail maintenance expenses e) Homeland Security Grant for Communication equipment was awarded in September. Expenditures for this equipment is offset by grant revenue in Fund 701 Page 3-B SHERIFF-Expenditure Detail Statement of Financial Operating Data July 1,2014 through February 28,2015(67%of FY 2014 Fiscal Year) FY 2015 Actual Actual I%of Budget Budget I Projection 1 $Variance Expenditures Sheriffs Services Personnel 1,342,795 956,213 67% 1,431,828 1,431,828 - Materials&Services 965,387 677,484 66% 1,020,745 1,071,938 (51,193) Capital Outlay - - 0% 15,100 15,100 - Total Sheriff's Services 2,308,182 1,633,697 66% 2,467,673 2,518,866 (51,193) Civil/Special Units Personnel 1,027,640 725,072 68% 1,073,870 1,053,870 20,000 Materials&Services 104,389 106,546 90% 119,010 119,010 - Capital Outlay - - 0% 100 - 100 Total Civil/Special Units 1,132,029 831,619 70% 1,192,980 1,172,880 20,100 Automotive/Communications Personnel 400,169 265,089 66% 399,334 399,334 - Materials&Services 1,265,667 809,151 54% 1,486,931 1,486,931 - Capital Outlay 35,750 - 0% 100 - 100 Total Automotive/Communications 1,701,586 1,074,240 57% 1,886,365 1,886,265 100 Investigations/Evidence Personnel 1,277,983 948,132 64% 1,470,106 1,485,704 (15,598) Materials&Services 140,761 108,150 69% 157,597 180,097 (22,500) Capital Outlay - - 0% 100 - 100 Total Investigations/Evidence 1,418,744 1,056,282 65% 1,627,803 1,665,801 (37,998) Patrol Personnel 7,450,178 4,987,293 65% 7,728,332 7,562,710 165,622 Materials&Services 547,770 370,908 58% 636,868 628,665 8,203 Capital Outlay 249,274 285,175 84% 340,500 347,300 (6,800) Total Patrol 8,247,222 5,643,376 65% 8,705,700 8,538,675 167,025 Records Personnel 659,297 453,260 65% 692,244 667,244 25,000 Materials&Services 101,963 26,819 25% 106,461 102,461 4,000 Capital Outlay - - 0% 100 - 100 Total Records 761,260 480,079 60% 798,805 769,705 29,100 Adult Jail Personnel 11,899,534 8,349,998 66% 12,675,178 12,584,476 90,702 Materials&Services 2,069,651 1,406,996 69% 2,039,314 2,078,314 (39,000) Capital Outlay 63,176 56,588 271% 20,900 56,588 (35,688) Transfer Out-Jail(D/S&Cap Proj) 244,752 263,649 55% 478,765 455,031 23,734 Total Adult Jail 14,277,113 10,077,232 66% 15,214,157 15,174,409 39,748 Court Security Personnel 284,173 195,573 67% 292,715 292,715 - Materials&Services 10,390 6,953 69% 10,052 10,052 - Capital Outlay - - 0% 100 - 100 Total Court Security 294,563 202,526 67% 302,867 302,767 100 Emergency Services Personnel 169,170 95,913 65% 147,942 147,942 - Materials&Services 25,718 222,411 746% 29,810 237,373 (207,563) Capital Outlay - - 0% 100 - 100 Total Emergency Services 194,888 318,324 179% 177,852 385,315 (207,463) Special Services Personnel 1,152,258 804,068 63% 1,273,721 1,273,721 - Materials&Services 183,769 102,142 46% 223,703 223,703 - Capital Outlay 16,500 67,124 42% 158,000 158,000 - Total Special Services 1,352,528 973,334 59% 1,655,424 1,655,424 - Traininq Personnel 385,634 259,041 62% 416,955 416,955 - Materials&Services 121,303 60,956 45% 134,263 134,263 - Capital Outlay - - 0% 100 - 100 Total Training 506,938 319,996 58% 551,318 551,218 100 Other Law Enforcement Services Personnel 731,122 446,223 62% 717,594 714,507 3,087 Materials&Services 70,773 59,316 73% 81,310 81,310 - Capital Outlay - 12,303 172% 7,140 12,303 (5,163) Total Other Law Enforcement Svcs 801,895 517,842 64% 806,044 808,120 (2,076) Non-Departmental Materials&Services 81,701 48,536 67% 72,813 72,813 - Total Non-Departmental 81,701 48,536 67% 72,813 72,813 - Total Expenditures $ 33,078,650 $23,177,084 65% $35,459,801 $35,502,258 $ 42,457 --- _ --,.;4 LED#1 -Countywide Statement of Financial Operating Data July 1, 2014 through February 28, 2015 (67% of FY 2014 Fiscal Year) FY 2015 Actual Actual I %of Budget Budget I Projection I $Variance Revenues Tax Revenues -Current 16,698,208 16,838,891 97% a) 17,292,244 17,642,244 350,000 Tax Revenues-Prior 532,040 348,935 97% 360,700 360,700 - SB 1145 1,630,823 1,221,762 75% b) 1,628,947 1,628,947 - Sheriff Fees 365,577 236,303 113% c) 210,000 315,000 105,000 Concealed Handgun License - 106,171 71% 150,000 150,000 - Jail Funding HB 3194 107,806 107,805 100% 107,806 107,806 - Jail Funding HB 2712 36,311 27,170 59% 46,143 46,143 - State Grant 85,781 247,375 290% d) 85,370 292,933 207,563 Prisoner Housing 329,918 110,534 138% e) 80,000 220,000 140,000 Inmate Telephone Fee 83,297 24,956 31% f) 80,000 35,000 (45,000) Federal Grants 20,897 10,072 50% g) 20,000 10,072 (9,928) Work Center Work Crews 69,723 24,346 49% 50,000 50,000 - Contracts with Des County 475,815 49,257 81% h) 60,632 85,286 24,654 Inmate Commissary Fees 32,480 22,644 91% i) 25,000 37,000 12,000 Interest 50,563 37,383 93% 40,000 60,000 20,000 Donations-"Shop with a Cop" 38,361 66,268 102% 65,000 66,058 1,058 Miscellaneous 66,441 40,462 63% 64,000 64,000 - Total Operating Revenues 20,624,082 19,520,335 96% 20,365,842 21,171,189 805,347 EXPENDITURES &TRANSFERS DC Sheriff's Office 20,817,324 14,820,450 59% 25,207,970 22,358,329 2,849,641 DC Comm Systems Reserve 80,000 80,000 100% 80,000 80,000 - Transfer to Reserve Fund 100,000 100,000 100% 100,000 100,000 - Total Expenditures 20,997,283 15,000,450 59% 25,387,970 22,538,329 2,849,641 Change in Fund Balance (373,200) 4,519,884 (5,022,128) (1,367,140) 3,654,988 Beginning Fund Balance 6,507,110 6,133,909 117% 5,242,177 6,133,909 891,732 Ending Fund Balance $ 6,133,909 $ 10,653,794 $ 220,049 $4,766,769 $4,546,720 Beginning Net Working Capital-Requested Budget $4,616,439 I a)Current year taxes received beginning in October b) 1st Qtr&2nd quarter payments received in October c) Fees from distressed property sales and civil papers projected to exceed budget due to continued higher volume d) Homeland Security Grant for communications equipment awarded in September reimbursement revenue is projected to exceed budget due to number of repeat DUI! inmates e)SB 395 inmate re p ) 9 p f) Inmate telephone fees will be less due to changes in commission fees on interstate calls g) Inmate State Criminal Alien Assistance Program (SCAAP)grant revenue received in Qtr 1 and was less than planned h)Transfer from Fund 240 for Court Security will be higher than planned i) Higher than anticipated inmate population Page 5 LED#2- Rural 702 Statement of Financial Operating Data July 1, 2014 through February 28, 2015 (67% of FY 2014 Fiscal Year) FY 2015 Actual Actual %of Budget Budget Projection 1 $Variance Revenues Tax Revenues-Current 7,988,657 8,027,404 97% a) 8,272,852 8,422,852 150,000 Tax Revenues- Prior 262,227 169,889 101% 169,000 169,000 - Des Cty Transient Room Tax 2,838,797 2,396,129 82% 2,920,654 2,920,654 - City of Sisters 486,678 348,672 67% 523,010 523,010 - Marine Board License Fee 155,221 56,914 34% 169,000 169,000 - State Grant 124,246 51,661 40% b) 130,600 108,600 (22,000) Court Fines & Fees 135,023 82,811 64% 130,000 130,000 - Contracts with Des County 119,984 81,159 67% 121,650 121,650 - US Forest Service 101,375 45,250 59% 76,500 76,500 - School Districts 65,088 22,799 41% c) 55,000 55,000 - Federal Grants 84,285 22,294 53% d) 42,000 42,000 - Bureau of Reclamation 24,023 - 0% c) 27,000 27,000 - Interest 21,715 19,432 93% 21,000 33,000 12,000 SB#1065 Court Assessment 17,435 13,636 91% 15,000 24,000 9,000 Federal Grants-BLM 16,213 - 0% e) 10,000 - (10,000) Donations&Grants -Private 12,030 17,030 n/a - 17,030 17,030 Miscellaneous 73,333 32,535 47% 68,500 68,500 - Total Revenues 12,526,331 11,387,614 89% 12,751,766 12,907,796 156,030 EXPENDITURES &TRANSFERS 356 633 56% 14 948 526 13 143 929 1,804,597 12,278,716 8,356,633 , DC Sheriffs Office , , DC Comm Systems Reserve 120,000 120,000 100% 120,000 120,000 - Transfer to Reserve Fund 100,000 100,000 100% 100,000 100,000 - Total Expenditures 12,498,716 8,576,633 57% 15,168,526 13,363,929 1,804,597 Change in Fund Balance 27,614 2,810,981 (2,416,760) (456,133) 1,960,627 Beginning Fund Balance 3,046,683 3,074,297_ 127% 2,416,760 3,074,297 657,537 Ending Fund Balance $ 3,074,297 $ 5,885,278 $ - $2,618,165 $2,618,165 1 Beginning Net Working Capital - Requested Budget $2,536,601 I a) Current year taxes received beginning in October b) DUD overtime grant reimbursements will be less than planned c)Quarterly billing in arrears, service levels in future quarters will be higher d)Justice Assistance Grant not yet received e) BLM notified DCSO that contract would not be renewed after FY 2015 Budget was adopted Page 6 PUBLIC HEALTH Statement of Financial Operating Data July 1, 2014 through February 28, 2015 FY 2014 (67% of Fiscal Year) FY 2015 %of Actual Actual Budget Budget Projection $Variance Revenues State Grant 2,878,140 2,112,943 66% a) 3,202,798 3,330,846 128,048 Environmental Health-Lic Fac 767,248 708,112 91% b) 779,450 779,450 - OMAP 812,441 643,184 98% 655,250 1,015,358 360,108 Family Planning Exp Proj 400,900 137,658 25% 550,000 230,000 (320,000) Interfund Grants &Contract 95,011 476,712 386% a) 123,618 645,557 521,939 Grants (Intergvt, Pvt, & Local) 139,171 6,496 2% 269,678 97,696 (171,982) Patient Insurance Fees 232,968 77,569 39% 196,400 152,462 (43,938) State Miscellaneous 229,520 34,447 21% a)c) 162,352 150,336 (12,016) Federal Payments 161,576 103,092 69% a) 150,335 171,491 21,156 Vital Records-Death 100,535 84,215 84% 100,000 100,000 - Health Dept/Patient Fees 80,653 31,610 39% 80,216 49,150 (31,066) Contract Payments 92,637 7,538 11% a) 69,291 8,000 (61,291) Vital Records-Birth 36,655 25,065 61% 41,000 41,000 - Child Dev& Rehab Center 52,433 12,916 33% c) 39,609 30,759 (8,850) Interest on Investments 9,077 9,132 152% 6,000 13,000 7,000 Grants &Donations 38,192 51,356 3424% a) 1,500 52,000 50,500 Miscellaneous 10,135 30,720 1097% 2,800 31,000 28,200 Total Revenues 6,137,293 4,552,765 71% 6,430,297 6,898,105 467,808 Expenditures Personnel Services 6,457,193 4,363,573 64% 6,794,032 6,650,491 143,541 Materials and Services 2,043,710 1,322,208 60% d) 2,189,982 2,584,740 (394,758) Capital Outlay - 20,000 99% 20,200 20,000 200 Transfers Out 157,320 82,320 50% 164,640 164,640 - Total Expenditures 8,658,223 5,788,101 63% 9,168,854 9,419,871 (251,017) Revenues less Expenditures (2,520,930) (1,235,336) (2,738,557) (2,521,766) 216,791 Transfers In-General Fund 2,701,475 1,800,984 67% 2,701,475 2,701,475 - Transfers In-PH Res Fund 33,000 - n/a - - - Transfers In-Gen. Fund Other 65,100 32,550 50% 65,100 65,100 - Total Transfers In 2,799,575 1,833,534 66% 2,766,575 2,766,575 - Change in Fund Balance 278,645 598,198 28,018 244,809 216,791 Beginning Fund Balance 1,273,934 1,552,578 99% 1,570,821 1,552,578 (18,243) Ending Fund Balance $ 1,552,578 $ 2,150,776 $ 1,598,839 $ 1,797,387 $ 198,548 Beginning Net Working Capital - Requested Budget $ 1,789,387 Ig I a)Grants and contracts projected at amended contract amounts b) Majority of fees are due annually and collected in December&January c) Received quarterly, in arrears d)M &S increased to reflect amended grants and contracts.Appropriation will be increased as necessary Page 7 BEHAVIORAL HEALTH Statement of Financial Operating Data July 1, 2014 through February 28, 2015 FY 2014 (67%of Fiscal Year) FY 2015 %of Actual Actual Budget Budget Projection I $Variance Revenues Administrative Fee 8,260,932 7,453,848 66% 11,210,767 11,210,767 - State Grants 7,801,239 5,356,080 56% a) 9,589,680 7,706,176 (1,883,504) OHP Capitation 469,069 220,270 56% 390,000 436,046 46,046 Federal Grants 184,980 95,574 47% 204,849 201,879 (2,970) Patient Fees 219,846 125,809 62% 201,610 175,472 (26,138) Title 19 246,484 190,317 106% 180,300 200,000 19,700 Liquor Revenue 142,665 73,637 49% 151,000 151,000 - Divorce Filing Fees 129,788 85,652 61% 140,600 140,600 - Interfund Contract-Gen Fund 127,000 36,412 29% 127,000 127,000 - School Districts 6,952 - 0% b) 65,000 - (65,000) Federal Grant(ARRA) 63,750 - 0% 34,000 - (34,000) Interest on Investments 21,190 22,431 115% 19,500 31,200 11,700 Rentals 16,000 2,000 11% 18,800 18,800 - Marriage Licenses 6,540 4,495 69% 6,500 7,800 1,300 Local Grants 52,891 734,985 n/a c) - 748,081 748,081 Claims Reimbursement 12,918 - n/a - - - State Miscellaneous 31,820 19,100 n/a - 19,100 19,100 Justice Reinvestment HB3194 120,000 - n/a - - - Miscellaneous 28,157 37,378 703% 5,318 42,000 36,682 Total Revenues 17,942,221 14,457,987 68% 22,344,924 21,215,921 (1,129,003) Expenditures Personnel Services 12,415,866 9,421,943 61% 15,467,644 14,200,000 1,267,644 Materials and Services 6,738,744 4,028,705 45% 8,938,569 7,394,499 1,544,070 Capital Outlay - - 0% 100 - 100 Transfers Out 204,900 102,450 50% 204,900 216,902 (12,002) Total Expenditures 19,359,510 13,553,098 55% 24,611,213 21,811,401 2,799,812 Revenues less Expenditures (1,417,289) 904,889 (2,266,289) (595,480) 1,670,809 Transfers In-General Fund 1,377,302 918,200 67% 1,377,302 1,377,302 - Transfers In-Acute Care Svcs 293,593 125,063 67% 187,594 187,594 - Total Transfers In 1,670,895 1,043,263 67% 1,564,896 1,564,896 - Change in Fund Balance 253,606 1,948,151 (701,393) 969,416 1,670,809 Beginning Fund Balance 2,671,137 2,924,742 88% 3,313,248 2,924,742 (388,506) Ending Fund Balance $2,924,742 $4,872,894 $2,611,855 $3,894,158 $ 1,282,303 - I Beginning Net Working Capital - Requested Budget $3,893,237 I a)Oregon Health Authority grant projected at amended contract amount b)Contract not executed c)Grant payments received in FY 2014 will be reported as FY 2015 revenue Page 8 COMMUNITY DEVELOPMENT Statement of Financial Operating Data July 1, 2014 through February 28, 2015 FY 2014 (67% of Fiscal Year) FY 2015 %of Actual Actual Budget Budget Projection I $Variance Revenues Admin-Operations 40,102 33,269 65% a) 51,225 42,900 (8,325) Admin-GIS 2,944 1,275 51% 2,500 2,500 - Admin-Code Enforcement 261,188 193,499 71% 273,000 320,000 47,000 Building Safety 1,748,911 1,302,092 81% 1,616,713 1,995,500 378,787 Electrical 408,194 276,130 66% 418,506 415,660 (2,846) Contract Services 264,039 200,490 95% 211,500 265,000 53,500 Env Health-On Site Prog 448,367 274,133 63% 437,358 430,300 (7,058) Planning-Current 917,674 724,700 80% 902,876 1,175,050 272,174 Planning-Long Range 440,222 345,711 62% 560,658 621,736 61,078 Total Revenues 4,531,641 3,351,300 75% 4,474,336 5,268,646 794,310 Expenditures Admin-Operations 1,590,779 1,068,542 71% 1,500,181 1,500,181 - Admin-GIS 123,751 81,781 63% 129,011 129,011 - Admin-Code Enforcement 275,521 196,234 66% 297,852 297,852 - Building Safety 688,035 506,274 62% b) 822,664 831,759 (9,095) Electrical 217,271 152,628 65% 234,152 238,883 (4,731) Contract Services 220,779 186,106 66% 281,699 273,435 8,264 Env Health-On Site Pgm 181,831 139,176 51% c) 274,228 250,879 23,349 Planning-Current 666,180 485,756 63% d) 766,687 797,081 (30,394) Planning-Long Range 425,323 285,017 49% 586,061 625,000 (38,939) Transfers Out(D/S Fund) 179,035 170,698 98% 173,673 170,698 2,975 Total Expenditures 4,568,505 3,272,214 65% 5,066,208 5,114,779 (48,571) Revenues less Expenditures (36,864) 79,086 (591,872) 153,867 842,881 Transfers In/Out In:General Fund-L/R Planning 495,360 111,180 67% 166,770 166,770 - Out:A&T Reserve (90,360) 100% (90,360) (90,360) - Out: CDD Reserve Funds - - 0% (687,470) (687,470) - Net Transfers In/Out 495,360 20,820 (611,060) (611,060) - Change in Fund Balance 458,496 99,906 (1,202,932) (457,193) 745,739 Beginning Fund Balance 1,578,705 2,037,201 128% 1,589,113 2,037,201 448,088 Ending Fund Balance $2,037,201 $2,137,107 $ 386,181 $1,580,008 $ 1,193,827 Beginning Net Working Capital- Requested Budget e) $ 947,292 a) Reduction is due to lower than projected rent for tenants b)$22,000 for Building Division portion of Fee Study& Financial Plan and$7,500 for vehicle printers c)$5,000 for Environmental Health portion of Fee Study& Financial Plan d) Payout for retiree, fee study, and filling vacant associate planner position e) FY 2016 Requested Budget was prepared prior to knowing February actual activity. It may be necessary to increase the FY 2016 budget prior to adoption Note: Materials &Services appropriations for items b through d will be increased as necessary Page 9 • ROAD ' Statement of Financial Operating Data July 1, 2014 through February 28, 2015 FY 2014 (67% of Fiscal Year) FY 2015 %of Actual Actual Budget Budget Projection I $ Variance Revenues Motor Vehicle Revenue 11,300,058 7,766,885 69% a) 11,220,000 11,220,000 - Forest Receipts 1,259,367 373,840 33% b) 1,140,950 373,841 (767,109) 1 Federal -PILT Payment 1,064,365 1,250,809 123% c) 1,020,000 1,250,809 230,809 Other Inter-fund Services 850,395 167,195 17% d) 971,700 897,745 (73,955) Cities-Bend/Redmond/Sisters 1,097,444 83,423 10% e) 804,200 940,212 136,012 State Miscellaneous 595,804 602,237 100% 602,629 602,629 - Sale of Equip& Material 275,086 208,634 77% 271,000 422,199 151,199 Assessment Payments(PSI) 15,058 110,091 49% 225,840 210,000 (15,840) Mineral Lease Royalties 206,097 34,980 25% 140,000 206,097 66,097 Interest on Investments 49,562 46,600 146% 32,000 55,000 23,000 Miscellaneous 117,069 32,020 126% 25,500 46,177 20,677 Total Revenues 16,830,304 10,676,716 65% 16,453,819 16,224,709 (229,110) Expenditures Personnel Services 5,313,126 3,692,937 66% f) 5,555,695 5,584,404 (28,709) Materials and Services 8,051,744 4,137,487 39% 10,622,604 9,385,240 1,237,364 Debt Service - 106,554 91% g) 117,000 106,554 10,446 Capital Outlay 121,455 1,530,257 17% h) 8,875,507 2,459,464 6,416,043 Transfers Out 450,000 600,000 100% 600,000 600,000 - Total Expenditures 13,936,325 10,067,235 39% 25,770,806 18,135,662 7,635,144 Revenues less Expenditures 2,893,978 609,481 (9,316,987) (1,910,953) 7,406,034 Trans In -Solid Waste 282,148 149,078 50% i) 298,156 298,156 - Trans In-Transp SDC - - 0%j)k) 2,000,000 1,000,000 (1,000,000) Trans In-Road Imp Res - - 0% I) 1,000 12,405 11,405 Total Transfers In 282,148 149,078 6% 2,299,156 1,310,561 (988,595) Change in Fund Balance 3,176,126 758,559 (7,017,831) (600,392) 6,417,439 Beginning Fund Balance 6,846,576 10,022,703 112% 8,954,332 10,022,703 1,068,371 Ending Fund Balance $ 10,022,703 $10,781,261 $ 1,936,501 $9,422,311 $7,485,810 a) Per Year-to-date State Highway Fund Revenue Model b) Projection is based on lack of authorization of funding the Federal "Secure Rural Schools"Act payments c) PILT payment received July 2014 d) Inter-fund service billed at year end e) Billed and collected upon completion of work f) Projection includes expenditures for unforeseen/unbudgeted retirements g) Final payments of two LID loans made in July 2014 h) Budget includes reserve funds for 5 year CIP i)Transfers made quarterly j)Transfer In -June 2015 k) Revised cash-flow estimate for CIP Projects extending into FY 16 I)Closing out fund 335 Page 10 1 ADULT PAROLE &PROBATION , Statement of Financial Operating Data July 1, 2014 through February 28, 2015 FY 2014 (67% of Fiscal Year) FY 2015 %of Actual Actual Budget Budget Projection 1 $Variance Revenues SB 1145 3,028,672 2,268,987 75% 3,025,187 3,025,187 - DOC Measure 57 220,788 217,845 99% a) 220,788 217,845 (2,943) Electronic Monitoring Fee 235,642 135,652 62% 220,000 204,000 (16,000) Probation Superv. Fees 208,461 132,251 70% 190,000 198,000 8,000 67%Interfund -Sheriff 50,000 33,336 67/0 50,000 50,000 - Crime Prevention Grant 50,000 12,500 25% b) 50,000 50,000 - CFC-Domestic Violence 70,242 29,244 61% b) 47,996 47,996 - State Subsidy 14,677 11,220 74% 15,158 15,158 - Alternate Incarceration 17,725 15,509 103% c) 15,000 20,000 5,000 Interest on Investments 7,807 6,019 98% 6,150 6,150 - Probation Work Crew Fees 9,137 6,978 141% d) 4,950 7,500 2,550 State Miscellaneous 4,142 - 0% e) 4,301 4,141 (160) Leases 1,323 - 0% 1,500 1,500 - Claims Reimbursement 6,997 - n/a - - - Justice Reinvest HB3194 458,143 - n/a - - - Miscellaneous 671 835 167% 500 900 400 Total Revenues 4,384,428 2,870,376 75% 3,851,530 3,848,377 (3,153) Expenditures Personnel Services 3,343,789 2,369,457 65% 3,623,526 3,623,526 - Materials and Services 1,107,365 650,879 57% 1,148,766 1,148,766 - Capital Outlay - - 0% 100 - 100 Total Expenditures 4,451,154 3,020,337 63% 4,772,392 4,772,292 100 Revenues less Expenditures (66,726) (149,961) (920,862) (923,915) (3,053) Transfers In-General Fund 451,189 300,792 67% 451,189 451,189 - Change in Fund Balance 384,463 150,831 (469,673) (472,726) (3,053) Beginning Fund Balance 747,520 1,131,982 110% 1,030,824 1,131,982 101,158 Ending Fund Balance $ 1,131,982 $ 1,282,814 $ 561,151 $ 659,256 $ 98,105 Beginning Net Working Capital -Requested Budget $ 662,516 I a)Annual payment received in July b) Interfund grants. Received when invoiced. Still waiting for response on Crime Prevention Grant c) Invoiced quarterly. Greater utilization d)One time payment from back-owing offender e)Annual payment will be received in March Page 11 EARLY LEARNING HUB Statement of Financial Operating Data July 1, 2014 through FY 2014 February 28, 2015 Note 1 (67% of Fiscal Year) FY 2015 %of Actual Actual Budget Budget Projection I $Variance Revenues Federal Grants 258,463 119,425 51% 232,218 232,125 (93) Title IV- Family Sup/Pres 21,994 - 0% a) 21,994 - (21,994) HealthyStart Medicaid 60,561 41,421 69% 60,000 60,000 - Youth Investment 124,493 - n/a _ - - State Grant 55,185 - n/a - - - HealthyStart/R-S-G 249,125 146,035 49% a) 295,190 292,086 (3,104) OCCF Grant 132,326 - 0% a) 39,499 37,500 (1,999) Charges for Svcs-Misc 4,138 - n/a - - - Program Fees 4,710 - n/a - - - Miscellaneous 4,074 204% 2,000 2,000 - Court Fines &Fees 77,873 51,391 67% 77,086 77,086 - Interest on Investments 2,868 1,613 65% 2,500 2,500 - Donations 50 - n/a - - - Private Grant 130 - n/a - - - Sale of Assets 450 - n/a - - - Interfund Grants 329,624 7,260 100% 7,260 7,260 - Total Revenues 1,321,991 371,218 50% 737,747 710,557 (27,190) Expenditures Personnel Services 501,770 171,857 67% 258,410 258,410 - Materials and Services 1,402,021 463,733 53% b) 877,110 854,347 22,763 Total Expenditures 1,903,791 635,590 56% 1,135,520 1,112,757 22,763 Revenues less Expenditures (581,800) (264,372) (397,773) (402,200) (4,427) Transfers In General Fund 278,739 168,192 67% 252,288 252,288 - General Fund -Other 89,350 44,675 50% 89,350 89,350 - Total Transfers In 368,089 212,867 62% 341,638 341,638 - Change in Fund Balance (213,711) (51,505) (56,135) (60,562) (4,427) Beginning Fund Balance 548,572 334,861 105% 318,121 334,861 16,740 Ending Fund Balance $ 334,861 $ 283,357 $ 261,986 $ 274,299 $ 12,313 I Beginning Net Working Capital -Requested Budget $ 274,299 Note 1: Through June 30, 2014 activity included Children & Families Commission a) Grants projected at amended contract amount b) M &S increase related to amended grant contracts Page 12 1 SOLID WASTE Statement of Financial Operating Data through 1, 20 14 t g h February 28, 2015 FY 2014 (67% of Fiscal Year) FY 2015 %of Actual Actual Budget Budget Projection $Variance Operating Revenues Franchise Disposal Fees 4,209,029 3,083,256 70% 4,413,809 4,600,000 186,191 Private Disposal Fees 1,518,056 1,047,836 68% 1,550,430 1,570,000 19,570 Commercial Disp. Fees 1,076,538 847,533 78% 1,082,144 1,200,000 117,856 Franchise 3% Fees 210,053 91,844 44% a) 210,000 220,000 10,000 Yard Debris 98,410 74,328 81% 92,000 104,000 12,000 Recyclables 33,345 23,401 52% b) 45,000 45,000 - Special Waste 40,873 16,150 65% 25,000 25,000 - Interest 11,028 11,281 113% 10,000 15,000 5,000 Leases 10,801 7,201 67% 10,801 10,801 - 1 Miscellaneous 21,508 17,848 89% 20,000 25,000 5,000 Total Operating Revenues 7,229,641 5,220,678 70% c) 7,459,184 7,814,801 355,617 Operating Expenditures Personnel Services 1,777,663 1,235,230 64% 1,936,555 1,887,195 49,360 Materials and Services 3,214,375 1,894,332 55% 3,435,926 3,283,101 152,825 Debt Service 930,157 381,624 41% d) 929,794 929,794 - Capital Outlay 25,895 92,717 41% 227,000 224,523 2,477 Total Operating Expenditures 5,948,091 3,603,903 55% 6,529,275 6,324,613 204,662 Operating Rev less Exp 1,281,550 1,616,775 929,909 1,490,188 560,279 Transfers Out Road 282,148 149,078 50% e) 298,156 298,156 - SW Capital &Equipment Reserve 545,000 1,250,000 82% f) 1,525,000 2,225,000 (700,000) Total Transfers Out 827,148 1,399,078 77% 1,823,156 2,523,156 (700,000) Change in Fund Balance 454,402 217,697 (893,247) (1,032,968) (139,721) Beginning Fund Balance 1,224,767 1,679,169 118% 1,428,003 1,679,169 251,166 Ending Fund Balance $ 1,679,169 $1,896,866 $ 534,756 $ 646,201 $ 111,445 I Beginning Net Working Capital -Requested Budget $ 646,922 I a) Payments due April 15th b) Recycling market prices are low and unpredictable at this time c) Revenues fluctuate with the weather/seasons d) Payments made November and May e)Transfer made quarterly f)Transfer made as resources required in reserve funds. Appropriation to increase appropriation is pending Page 13 RISK MANAGEMENT Statement of Financial Operating Data July 1, 2014 through February 28, 2015(67% FY 2014 of Fiscal Year) FY 2015 Actual Actual %of Budget Budget Projection I $Variance Revenues Inter-fund Charges: General Liability 272,823 253,192 67% 379,793 379,793 - Property Damage 326,526 261,536 67% 392,304 392,304 - Vehicle 164,150 118,368 67% 177,550 177,550 - Workers'Compensation 1,520,352 1,041,160 67% 1,561,804 1,561,804 - Unemployment 318,566 214,672 68% 317,000 317,000 - Claims Reimb-Gen Liab/Property 139,123 31,274 156% 20,000 40,000 20,000 Process Fee-Events/Parades. 1,400 845 65% 1,300 1,300 - Miscellaneous 14 - 0% 110 110 - Skid Car Training 27,540 24,120 101% 24,000 27,000 3,000 Interest on Investments 15,567 14,694 98% 15,050 15,500 450 TOTAL REVENUES 2,786,061 1,959,861 68% 2,888,911 2,912,361 23,450 Direct Insurance Costs: GENERAL LIABILITY Settlement/Benefit 268,561 44,478 Defense 49,872 5,758 Professional Service 33,139 13,441 Insurance 161,994 165,361 a) Loss Prevention 4,659 11,508 Miscellaneous 5,619 64 Repair/Replacement 4,531 4,974 Total General Liability 528,374 245,584 61% 400,000 500,000 (100,000) PROPERTY DAMAGE Insurance 166,668 178,556 a) Repair/Replacement 211,158 19,980 Total Property Damage 377,826 198,536 79% 250,000 250,000 - VEHICLE Professional Service 875 236 Insurance 205 21,300 Loss Prevention 22,021 11,900 Repair/Replacement 69,276 37,535 Total Vehicle 92,377 70,971 59% 120,000 110,000 10,000 WORKERS'COMPENSATION Settlement/Benefit 478,204 551,455 Professional Service 5,000 5,000 Insurance 155,474 114,968 a) Loss Prevention 44,261 35,180 Miscellaneous 52,488 26,861 Total Workers'Compensation 735,427 733,464 122% 600,000 900,000 (300,000) UNEMPLOYMENT-Settlement/Benefits 102,324 66,857 33% b) 200,000 120,000 80,000 Total Direct Insurance Costs 1,836,329 1,315,411 84% 1,570,000 1,880,000 (310,000) Insurance Administration: Personnel Services 324,005 201,181 61% 330,406 330,406 - Materials& Srvc, Capital Out. &Tranfs. 146,109 87,951 44% 199,140 199,140 - Total Expenditures 2,306,443 1,604,542 76% c) 2,099,546 2,409,546 (310,000) Change in Fund Balance 479,618 355,319 789,365 502,815 (286,550) Beginning Fund Balance 2,631,057 3,110,676 101% 3,074,957 3,110,676 35,719 Ending Fund Balance $3,110,676 $3,465,995 $ 3,864,322 $ 3,613,491 $ (250,831) Beginning Net Working Capital -Requested Budget $ 7766766b a)Annual premiums paid in July b)Payments made quarterly c) Appropriation for Materials&Services will be increased when required Page 14 DESCHUTES COUNTY 9-1-1 Statement of Financial Operating Data I July 1, 2014 through February 28, 2015(67% FY 2014 of Fiscal Year) FY 2015 %of Actual Actual Budget Budget Projection 1 $Variance Revenues Property Taxes -Current 6,258,760 6,371,687 98% a) 6,482,015 6,682,015 200,000 Property Taxes-Prior 203,163 130,570 95% 138,000 138,000 - Federal Grants 46,514 - 0% b)e) 150,000 50,000 (100,000) State Reimbursement 41,813 26,367 73% 36,000 36,000 - Telephone User Tax 756,775 379,737 51% c) 750,000 750,000 - Data Network Reimb. 43,943 - 0% d) 30,000 30,000 - Jefferson County 29,758 27,898 93% 30,000 30,000 - User Fee 53,229 50,223 112% d) 45,000 53,000 8,000 Police RMS User Fees 236,717 24,095 8% d) 295,788 295,788 - Contract Payments 39,075 - 0% d) 11,000 11,000 - Miscellaneous 45,553 11,979 133% 9,000 13,000 4,000 Claims Reimbursement 29,857 - n/a - - - Interest 40,303 21,605 71% 30,600 30,600 - Total Revenues 7,825,460 7,044,161 88% 8,007,403 8,119,403 112,000 Expenditures Personnel Services 4,420,333 3,138,226 56% 5,634,438 5,016,373 618,065 Materials and Services 1,996,805 1,340,397 65% 2,077,868 2,077,868 - Capital Outlay 66,498 234,798 67% e) 350,000 250,000 100,000 Total Expenditures 6,483,636 4,713,422 58% 8,062,306 7,344,241 718,065 Revenues less Expenditures 1,341,824 2,330,740 (54,903) 775,162 830,065 Transfers Out- Reserve Fund 7,800,000 - n/a - - - Change in Fund Balance (6,458,176) 2,330,740 (54,903) 775,162 830,065 Beginning Fund Balance 10,398,030 3,939,854 116% 3,410,000 3,939,854 529,854 Ending Fund Balance $ 3,939,854 $ 6,270,594 $ 3,355,097 $4,715,016 $1,359,919 I Beginning Net Working Capital-Requested Budget $4,650,000 a)Current year taxes received beginning in October b) Reimbursement grant. No eligible expenditures made yet in FY 2015 c)Quarterly payments d)Annual billing in December-awaiting payments e) $100,000 of the budgeted CAD to CAD is a pass through between ODOT and Hood River County. Neither the revenue nor the expenditure will be reported as DC 9-1-1 FY 2015 activity Page 15 Health Benefits Trust • Statement of Financial Operating Data FY 2014 FY 2015 July 1,2014 through February %of FY 2015 FY 2015 Actual 28 2015(67%of Budget Budget Projection $Variance Fiscal Year) Revenues: Internal Premium Charges $ 14,485,502 $ 10,661,194 69% a) $15,517,000 $15,993,270 $ 476,270 Part-Time Employee Premium 16,955 11,538 58% b) 20,000 17,307 (2,693) Employee Monthly Co-Pay 813,125 576,786 71% b) 810,000 865,179 55,179 COIC 1,595,847 1,228,359 74% b) 1,670,000 1,842,539 172,539 Retiree/COBRA Co-Pay 1,061,986 725,570 58% b) 1,260,000 1,088,355 (171,645) Prescription Rebates 154,981 110,814 101% 110,000 110,814 814 Claims Reimbursements&Misc 2,419 306 1% 50,000 306 (49,694) Interest 67,057 57,185 79% 72,000 85,000 13,000 Total Revenues 18,197,871 13,371,752 69% 19,509,000 20,002,769 493,769 Expenditures: Personnel Services(all depts) 129,509 81,767 56% 144,917 144,917 - Materials&Services Admin&Wellness Claims Paid-Medical 11,633,134 8,125,124 65% c) 12,552,108 12,060,413 491,694 Claims Paid-Prescription 657,550 856,880 121% c) 709,494 1,156,920 (447,426) Claims Paid-DentalNision 1,731,608 1,232,220 66% c) 1,868,398 1,822,495 45,904 Claims Refunds (182,448) (276,619) n/a - (276,619) 276,619 Stop Loss Insurance Premium 275,052 215,499 54% 400,000 350,000 50,000 State Assessments 67,753 227,597 106% 215,000 227,597 (12,597) Administration Fee(EMBS) 333,188 273,819 80% 343,000 410,000 (67,000) Preferred Provider Fee 49,712 26,159 46% 57,200 40,000 17,200 Other-Administration 42,969 28,811 65% 44,642 44,642 - Other-Wellness 117,775 106,566 54% 195,970 195,970 - Admin&Wellness 14,726,294 10,816,056 66% 16,385,812 16,031,418 354,394 Deschutes On-site Clinic Contracted Services 850,209 504,041 53% 943,500 943,500 - Medical Supplies 54,806 37,317 107% 35,000 70,000 (35,000) Other 27,016 14,038 23% 61,777 50,000 11,777 555 397 53% 1,040,277 1 063 500 23 223 932 031 ( , ) Total DOC , Deschutes On-site Pharmacy Contracted Services 314,801 145,565 48% 306,000 306,000 - Prescriptions 1,588,726 755,545 45% d) 1,696,000 1,511,089 184,911 Other 13,250 8,874 67% 13,321 13,321 - Total Pharmacy 1,916,777 909,984 45% 2,015,321 1,830,410 184,911 Total Expenditures 17,704,610 12,363,203 63% 19,586,327 19,070,245 516,082 Change in Fund Balance 493,261 1,008,548 (77,327) 932,524 1,009,851 Beginning Fund Balance 11,967,822 12,461,082 108% 11,585,710 12,461,082 875,372 Ending Fund Balance $ 12,461,082 ' $ 13,469,630 $11,508,383 $13,393,606 $1,885,223 %of Exp covered by Revenues 102.8% 108.2% 99.6% 104.9%I Beginning Net Working Capital-Requested Budget $13,190,000 a) Projection is amount budgeted as Health/Dental Insurance expenditures in the operating funds b) Year to Date annualized c) Average of YTD annualized and 12 month rolling average Page 16 d) YTD Actual-July through December. Projection is YTD Annualized FAIR AND EXPO CENTER Statement of Financial Operating Data Through February 28, 2015 FY 2015-Year to Date(67% FY 2014 of Year FY 2015 Actual Actual %of Budget Budget I Projection I $Variance Operating Revenues Events Revenues $ 458,147 $ 283,926 45.4% $ 625,000 $ 520,864 $ (104,137) Storage 35,590 21,587 48.0% 45,000 50,587 5,587 Camping at F&E 22,866 2,290 14.3% 16,000 16,075 75 Horse Stall Rental 52,084 4,650 a.i. 8.8% 52,769 51,520 (1,249) "i r' 3nY w ar "'a r `''F `,d ' :;:,i p rM ;4r',! " !'1 :"04g,''` •t ''f' .,, w/ .,, : F„ ,i aW ° . ., ; Concession % -Food 97,917 11,411 100.0% b) 11,411 11,411 - Annual County Fair(net) 205,000 244,000 122.0% c) 200,000 244,000 44,000 Miscellaneous 6,648 9,537 120.7% 7,900 10,336 2,436 Total Operating Revenues 878,251 604,023 58.9% 1,025,911 958,548 (67,363) Operating Expenditures: General F&E Activities Personnel Services 895,582 610,462 65.9% !;&a 926,183 890,462 35,721 tiX*#0 w f . xo #4 "4 gkWA aw N NhtHftt a4 : l w!. .oil . z Materials and Services 657,882 365,272 71.8% 508,386 562,264 (53,878) Total Operating Expenditures 1,553,464 975,734 68.0% 1,434,569 1,368,338 66,231 I Results of Operations (675,213) (371,710) (408,658) (409,790) (1,132)1 Non-Operating Revenues Transfer-General Fund 374,186 243,336 66.7% 365,000 365,000 - Park Acq/Dev(Fund 130) e) - 29,000 29,000 Transfer-Room Tax-(Fund 160) 262,900 74,586 68.7% 108,544 110,770 2,226 Transfer-Fair& Expo Reserve 100,000 - n/a - - - Interest 409 336 n/a - 336 336 Grants 176,289 280 n/a - 280 280 Rights&Signage 72,000 94,938 118.7% 80,000 113,938 33,938 Total Non-Operating Revenues 985,784 413,476 74.7% 553,544 619,324 65,780 Non-Operating Expenditures Debt Service 112,974 68,281 60.8% 112,213 112,213 - Capital Outlay 176,289 - 0.0% 100 - 100 Total Non-Operating Expenditures 289,263 68,281 60.8% 112,313 112,213 100 TRT-1%for Marketing Revenues(Fund 170) - 39,102 13.4% 292,333 288,850 (3,483) Less: Expenditures 14,980 39,102 13.5% 288,850 288,850 - Net TRT 1%for Marketing 14,980 - 3,483 - (3,483) Change in Fund Balance 6,328 (26,515) 36,056 97,321 61,265 Beginning Fund Balance 6,673 (345 -0.4% 87,000 (345) (87,345) Ending Fund Balance 345 26,860 $ 123,056 $ 96,976 $ (26,081) Beginning NWC per FY 2016 Requested Budget $ 100,000 I a) See"Food&Beverage Activities Schedule" b) July and August Contract with Premier Services c) Revenues and Expenses for the annual County Fair are recorded in a separate fund and the available net income is transferred to the Fair& Expo Center Fund lfrom u a f d 0 ud befit � e) Budgeted transfer Fun 130 for Fund 601 transferred to Fund 618 instead for Center Circle Park. 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J W J o L a) E U 0a o aO - 5 re o I- 0 w JUSTICE COURT Statement of Financial Operating Data July 1, 2014 through February 28, 2015 FY 2014 (67% of Fiscal Year) FY 2015 %of Actual Actual Budget Budget Projection I $ Variance Revenues Court Fines &Fees 425,632 232,287 52% a) 450,000 443,838 (6,162) State Miscellaneous - - 0% 600 600 - Interest on Investments 653 335 41% 815 815 - Total Revenues 426,285 232,622 52% 451,415 445,253 (6,162) Expenditures Personnel Services 407,456 284,678 68% 416,045 416,045 - Materials and Services 183,148 106,673 64% b) 166,093 140,177 25,916 Total Expenditures 590,605 391,351 67% 582,138 556,222 25,916 Revenues less Expenditures (164,319) (158,729) (130,723) (110,969) 19,754 Transfers In-General Fund 140,819 49,600 67% 74,398 74,398 - Change in Fund Balance (23,500) (109,129) (56,325) (36,571) 19,754 Beginning Fund Balance 153,818 130,317 121% 107,621 130,317 22,696 Ending Fund Balance $ 130,317 $ 21,189 $ 51,296 $ 93,746 $ 42,450 I Beginning Net Working Capital - Requested Budget 93,800 I a) Historically, largest portion of revenue collected in Spring months b)$25,000 in software maintenance paid out in July Page 19 CAPITAL PROJECTS • Campus Improvement • North County Campus Deschutes County Campus Improvement(Fund 463) Inception through February 28, 2015 Received and Committed or Expended Projected Total RESOURCES: Transfer in (Note A) $ 796,617 $ - $ 796,617 Transfer in -General Fund 150,000 - 150,000 Transfer in -General County Projects (142) 700,000 - 700,000 Oregon Judicial Dept Payment 20,000 - 20,000 Interest Revenue 10,020 300 10,320 Total Resources 1,676,637 300 1,676,937 EXPENDITURES: Basement Jail/Boiler Demolition JB1 168,109 - 168,109 Basement Public File View JB2 141,862 - 141,862 1st Floor Public File View JB3 117,980 - 117,980 1st Floor Restrooms/Haslinger Court JB4 401,231 - 401,231 1st Floor DeHoog/Bagley Court/Jury Room JB5 81,702 - 81,702 Accounting Area Open Workspace JB6 40,257 - 40,257 Courthouse DA Offices JB7 34,348 - 34,348 Hearing Room Justice Bldg 2/Basement Phases 1/2 JB8 400,464 282,787 683,251 "Stone Building" 720 - 720 Internal Service Fund Charges 7,477 - 7,477 Total Materials &Services 1,394,150 282,787 1,676,937 Revenues less Expenditures $ 282,487 $ (282,487) - Notes: A. Remaining proceeds from the FF&C borrowing for the OSP/911 Building. Completed Projects JRF 3/2/2015 f r Deschutes County North County Services Building Inception through February 28, 2015 ACTUAL Received and Encumbrances Project to Expended &Commitments Date Projected RESOURCES: Rental 500 - 500 500 Expended from Fund 142 for Design Center 1,427,013 _ 1,427,013 a) 1,427,013 Transfers in: Fund 140 for Unger Remodel 152,461 613,558 766,019 b) 766,019 Fund 142( FY 2012) 600,000 - 600,000 600,000 Fund 140 for Antler Building (P&I) 151,736 - 151,736 151,736 Interest Revenue 9,323 - 9,323_ 9,323 Total Resources $ 2,341,033 $ 613,558 $ 2,954,591 $2,954,591 EXPENDITURES: Design Center-Hwy 97 Land & Building 1,402,013 - 1,402,013 1,402,013 Architecture/Design 47,092 - 47,092 47,092 Utilities 25,610 1,000 26,610 26,610 Fees, Permits&SDCs 323 - 323 323 Other 4,142 - 4,142 4,142 Total Design Center 1,479,179 1,000 1,480,179 1,480,179 Antler Building Land&Building 601,200 - 601,200 601,200 Building Improvements 42,364 - 42,364 42,364 Personal Property 27,016 - 27,016 27,016 Interest 2,827 - 2,827 2,827 Other 928 - 928 928 Total Antler Building 674,334 - 674,334 _ 674,334 Unger Building Remodel Remodel Construction-Griffen Constr. 11,477 572,995 584,472 584,472 Architecture/Design 45,561 19,000 64,561 64,561 Relocation Costs 17,979 9,200 27,179 27,179 Fees& Permits 620 19,380 20,000 20,000 Utilities 1,386 1,614 3,000 3,000 Furniture, Fixtures&Equipment 6,404 43,596 50,000 50,000 Other 13,961 - 13,961 13,961 Total Unger Building Remodel 97,388 665,785 763,173 763,173 Other Internal Service Fund Charges 33,102 - 33,102 33,102 Evergreen School 3,803 - 3,803 3,803 Total Expenditures 2,287,807 666,785 2,954,591 2,954,591 Net $ 53,227 $ (53,227) - - a)The property was purchased in FY 2011 with resources from Fund 142-General County Projects. Also, $25,000 was paid to the architect from Fund 142 in FY 2011. b) The resources for the Unger remodel will be providced by Fund 140. c) The costs incurred through June 30, 20015 for alternate facilities for Justice Court and Parole&Probation will paid paid from Fund 462. ti,,,..4„ ,,,,,,,,,,..„ ,,,,,,,....,,, United States Department of the Interior St46`-' Iii C./ BUREAU OF LAM)MANAGEMENT *ini Prineville District Office 3050 N..E.3rd Street IN REPLY REV ER TO Prineville,Oregon 97754 8357 (ORP060) JAN 20 2015 Pat Moran,State Sceaic Highway Coordinator Oregon Department of Transportation 555 13`"Street NE, Suite 2 Salem, OR 97301-4178 Dear Oregon Scenic Byway Committee: The BLM Prineville District is pleased to provide this letter of support for the Crooked River State Scenic Tour Route Aaplication and designation. This community effort of Crook County Chamber of Commerce will provide economic benefits to Prineville and Crook County through promotion of tourism on the scenic corridor and visitation to the community of Prineville. State Highway 27 (Crooked River Highway)provides significant recreation opportunities and outstanding scenery. It includes the community of Prineville,rural river valley, dramatic canyons and river views, rural ranchlands and high desert. This varied setting offers high quality scenery and unique cultural and historical landscapes. The scenic tour route would pass through approximately 8 miles of BLM managed lands within the Crooked Wild and Scenic River (Chimney Rock Segment). The designation and use of the road corridor for scenic drives is complemented by the many recreation opportunities along the way,including those at Prineville Reservoir State Park, and the many BLM managed recreation sites along the Crooked River. We believe this corridor provides some of the best scenery to be found in Oregon. We look forward to community partnerships and actions to implement the bikeway, and to create long-term, meaningful connections between the community and their public lands. Sincerely, r, e .h":" 4) -x-/A v +r Carol Benkosky C,, ;` District Manager '`!