2015-143-Minutes for Meeting April 01,2015 Recorded 4/16/2015 COUNTY
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NANCY DESCHUTES CLERK �J 2016.143
COMMISSIONERS' JOURNAL 04/16/2015 09;24;39 AM
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutcs.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, APRIL 1, 2015
Commissioners'Hearing Room-Administration Building- 1300 NW Wall St.,Bend
Present were Commissioners Anthony DeBone and Alan Unger; Commissioner
Tammy Baney was out of the office. Also present were Tom Anderson, County
Administrator; Erik Kropp, Deputy County Administrator; David Doyle, County
Counsel; George Kolb, Road Department; Timm Schimke, Solid Waste
Department; Renee Warner, Property & Facilities, and one other citizen. No
representatives of the media were present.
C opened meeting Chair DeBone o ened the meetin at 10:00 a.m.
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
3. Before the Board was Consideration of Chair Signature of Document No.
2015-226, a Notice of Intent to Award Contract Letter for the Southwest
Transfer Station Trailer Bay and Bin Storage Improvement Project.
Minutes of Board of Commissioners' Business Meeting Wednesday, April 1, 2015
Page 1 of 5
Timm Schimke said that business has grown at this transfer station, and
improvements are needed since they are often at capacity. He provided some
details on the proposed changes. He also explained how the bidding companies
are pre-qualified through a State and local process.
UNGER: Move Chair signature of Document No. 2015-226.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
4. Before the Board was Consideration of Board Signature of Document No.
2015-204, a Notice of Intent to Award Contract Letter for Printing
Services.
Renee Warner provided an overview of the item. The printing would be for any
forms and printing typically in use by the County. A representative of each
department was involved in the initial process. There were seven bidders. A.
panel reviewed and rated the bids, and. Sagebrush Printing was selected as the
successful bidder based on the various scores.
She said it is more cost-effective to do this, but just as important is the
document standardization throughout the County.
UNGER: Move Board signature of Document No. 2015-204.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
5. Before the Board was Consideration of Chair Signature of Document No.
2015-092, a Notice of Intent to Award Contract Letter for the Paving of
Burgess Road, Huntington Road, Mitts Way and Shaw Pine Court.
George Kolb explained that there were three bids and Knife River was the
lowest bidder. The bids were very close. Burgess Road is mostly an overlay
project; work on Huntington Road from Burgess to Victory Way will be more
extensive. Mitts Way is to be brought up to higher standards, and Shaw Pine
Court needs to be repaved. They are using a different, softer asphalt in La Pine
that is supposed to help with the cold weather cracking problem there.
Minutes of Board of Commissioners' Business Meeting Wednesday, April 1, 2015
Page 2 of 5
UNGER: Move Chair signature of Document No. 2015-092.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
Before the Board was Consideration of Approval of the Consent Agenda.
UNGER: Move approval of the Consent Agenda, except for the minutes
which have not yet been reviewed.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
Consent Agenda Items
6. Board Signature of Order No. 2015-019, Accepting the Petition and Setting a
Date for the Public Hearing for Annexation into Deschutes County Rural Fire
Protection District #2
7. Board Signature of Document No. 2015-150, a Lease with Cascade Peer &
Self-Help Board
8. Approval of Minutes:
• Business Meeting of March 25, 2015
• Work Sessions of March 23 and 25, 2015
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
9. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District in the Amount of
$12,177.60.
UNGER: Move approval, subject to review.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Wednesday, April 1, 2015
Page 3 of 5
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-H
COUNTY SERVICE DISTRICT
10. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-H County Service District in the
Amount of$1,947.83.
UNGER: Move approval, subject to review.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
11. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County in the Amount of$343,345.75.
UNGER: Move approval, subject to review.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
12. ADDITIONS TO THE AGENDA
None were offered.
Being no other items brought before the Board, the meeting was adjourned at
10:15 a.m.
Minutes of Board of Commissioners' Business Meeting Wednesday, April 1, 2015
Page 4 of 5
DATED this O Day of 2015 for the
Deschutes County Board of Commissi ers.
Anthony DeBone, Chair
Alan Unger, Vice Chair
ATTEST: (1/111/-Y —Nf&
(77/) (760 --- Tammy Baney, Coma sioner
Recording Secretary
Minutes of Board'of Commissioners' Business Meeting Wednesday, April 1, 2015
Page 5 of 5
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09'8ie'occ-rlihTA Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
F t (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, APRIL 1, 2015
Commissioners'Hearing Room - Administration Building- 1300 NW Wall St., Bend
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Please complete a sign-up
card(provided), and give the card to the Recording Secretary. Use the microphone and
clearly state your name when the Board calls on you to speak.
PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public
hearing will NOT be included in the official record of that hearing.
3. CONSIDERATION of Chair Signature of Document No. 2015-226, a Notice
of Intent to Award Contract Letter for the Southwest Transfer Station Trailer
Bay and Bin Storage Improvement Project — Timm Schimke, Solid Waste
Department
Suggestion Action: Move Chair signature of Document No. 2015-226.
4. CONSIDERATION of Board Signature of Document No. 2015-204, a Notice
of Intent to Award Contract Letter for Printing Services --Renee Warner,
Property &Facilities
Suggestion Action: Move Chair signature of Document No. 2015-204.
5. CONSIDERATION of Chair Signature of Document No. 2015-092, a Notice
of Intent to Award Contract Letter for the Paving of Huntington Road, Mitts
Way and Shaw Pine Court — George Kolb, Road Department
Suggestion Action: Move Chair signature of Document No. 2015-092.
Board of Commissioners' Business Meeting Agenda Wednesday, April 1, 2015
Page 1 of 5
CONSENT AGENDA
6. Board Signature of Order No. 2015-019, Accepting the Petition and Setting a
Date for the Public Hearing for Annexation into Deschutes County Rural Fire
Protection District #2
7. Board Signature of Document No. 2015-150, a Lease with Cascade Peer &
Self-Help Board
8. Approval of Minutes:
• Business Meeting of March 25, 2015
• Work Sessions of March 23 and 25, 2015
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
9. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 9-1-1 County Service District
CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-H
COUNTY SERVICE DISTRICT
10. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the Extension/4-H County Service District
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
11. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County
12. ADDITIONS TO THE AGENDA
Board of Commissioners' Business Meeting Agenda Wednesday, April 1, 2015
Page 2 of 5
Deschutes County encourages persons with disabilities to participate in all programs and activities. This
event/location is accessible to people with disabilities. If you need accommodations to make participation
possible,please call(541) 388-6572, or send an e-mail to bonnie.baker deschutes.org.
PLEASE NOTE: At any time during this meeting,an executive session could be called to address issues
relating to ORS 192.660(2)(e),real property negotiations; ORS 192.660(2)(h), litigation; ORS
192.660(2)(d),labor negotiations;ORS 192.660(2)(b),personnel issues;or other executive session items.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners'meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting,please call 388-6572.)
Wednesday, April 1
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session —could include executive session(s)
Monday, April 6
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Tuesday, April 7
3:30 p.m. Public Safety Coordinating Council Meeting
Wednesday, April 8
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Wednesday, April 15
10:00 a.m. Department Update—Health Services, at Health
Monday,April 20
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, April 1, 2015
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Monday, April 20
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Tuesday, April 21
10:00 a.m. 911 Executive Board Meeting, at 911
2:00 p.m. Department Update—Fair& Expo, at Fairgrounds
Wednesday, April 22
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Monday, April 27
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Wednesday, April 29
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Monday, May 4
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Tuesday, May 5
2:00 p.m. Department Update—Finance
3:30 p.m. Public Safety Coordinating Council Meeting
Wednesday, May 6
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session--could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, April 1, 2015
Page 4 of 5
Thursday, May 7
1:30 p.m. Department Update—Assessor
Wednesday, May 13
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Tuesday, May 19
1:30 p.m. Department Update—Juvenile Community Justice, at Juvenile
Wednesday, May 20
2:30 p.m. Department Update—911 Service District, at 911
Deschutes County encourages persons with disabilities to participate in all programs and activities. This
event/location is accessible to people with disabilities. If you need accommodations to make participation
possible,please call(541) 388-6572, or send an e-mail to bonnic_baker(a),deschutes.org.
Board of Commissioners' Business Meeting Agenda Wednesday, April 1, 2015
Page 5 of 5