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2015-181-Minutes for Meeting April 22,2015 Recorded 5/14/2015 DESCHUTES COUNTY OFFICIAL RECORDS vd 2015■181 NANCY BLANKENSHIP, COUNTY CLERK COMMISSIONERS' JOURNAL 05/14/2015 08:18:29 AM IIIhIiflhItIIiIIlUIIII 11I II 2 1 181 r/"' 1c,• Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, APRIL 22, 2015 Present were Commissioners Anthony DeBone, Alan Unger and Tammy Baney. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; Dave Doyle, County Counsel; and media representative Ted Shorack of The Bulletin. Chair DeBone opened the meeting at 1:30 p.m. 1. Review of Spay & Neuter Grants. Judith Ure provided a handout showing the committee recommendations. There were three applications, and none asked for the full amount. There is a required report form showing how the funds were expended. BANEY: Move approval of the spay and neuter grant recommendations as presented. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. Minutes of Board of Commissioners' Work Session Wednesday, April 22, 2015 Page 1 of 5 Pages 2. Other Items. Regarding Senate Bill 941, Chair DeBone said it has to do with background checks for private party registration of guns. The letter focuses on underfunding of mental health services and early childhood development. Commissioner Baney stated they are trying to protect the community, but the struggle is with the underlying issues that are causing the bad behavior, such as stress, suicide, family dysfunction,job loss, economic factors and so on. She still thinks firearm owners need to keep weapons out of the hands of youth, but there many other needs that should be addressed. Chair DeBone noted that there are guns out there and some are already in the hands of people who should not have them. It seems to be very much a rural/urban divide. Judith Ure said that the hearings are happening now, and she has no idea if it will be voted on today. Commissioner Unger stated that providing input should be repeated as the discussion progresses. Commissioner Baney feels they are trying to address community safety, but are miles from really getting to the heart of the problem. The path being taken and the bill as presented are not necessarily appropriate or effective. UNGER: Move approval of the letter addressing concerns about Senate Bill 941 as written. BANEY: Second. VOTE: UNGER: Yes. BANEY: Yes. DEBONE: Chair votes yes. The Board then discussed Senate Bill 3505. Commissioner Unger said it has to do with emergency clauses. There are a few others as well. UNGER: Move approval of a letter containing the elements discussed at today's work session, in preparation for the House floor. BANEY: Second. VOTE: UNGER: Yes. BANEY: Yes. DEBONE: Chair votes yes. Minutes of Board of Commissioners' Work Session Wednesday, April 22, 2015 Page 2 of 5 Pages Regarding Bill 3505, David. Doyle stated that this amends the retention period on public records to three years, with some additional costs involved; the timelines would be graduated as well to force providing documents in a shorter period of time. The longer it takes, the less the agency can charge for its work. It also speaks to social media. Some people ask broadly for information as well. It would not allow adequate time to locate and properly redact documents. This also would be voted on by emergency. There are unintended. consequences that could affect every public entity in the State. UNGER: Move approval of a letter containing the elements discussed at today's work session. BANEY: Second. VOTE: UNGER: Yes. BANEY: Yes. DEBONE: Chair votes yes. Tom Anderson discussed the Game Share "In My View" letter. Game Share is a tax incentive to help either retain a business or entice a business to come in. It is similar to an enterprise zone but is not a zone, typically for bigger projects. It involves a waiver of State income tax, and Washington County has been a huge beneficiary of this. More could be done with this income tax funding. Commissioner Unger stated that this could be an economic development tool for all counties, but the loss needs to be equalized. UNGER: Move approval of the `in my view' submission as discussed. BANEY: Second. VOTE: UNGER: Yes. BANEY: Yes. DEBONE: Chair votes yes. Ms. Ure said that video lottery prioritization still needs to be discussed. $25,000 was not committed that would have been for community grants. The Board decided it should be left in the fund as unallocated until more is known about future lottery funding. It could be used for unfilled needs of service partners. The service partners will be advised that the new funding level will be the same as last year. Minutes of Board of Commissioners' Work Session Wednesday, April 22, 2015 Page 3 of 5 Pages The joint meeting with the Redmond City Council will be rescheduled from May 12 to May 26. The Board business meeting of April 29 will start at 11:30 AM due to the Bend Chamber Real Estate Update event earlier that morning. Chair DeBone observed that you can live in a fire prone area and not worry about your home if you take the proper precautions. Living in the forest does not mean that you will be faced with more dangers than elsewhere. Commissioner Unger added that sometimes development actually creates a safer area since reducing fire risk is required. Therefore, development should not be discouraged just on the basis of this being a fire-prone region. Erik Kropp said that the Board received a letter from a veteran who asked if the Board could provide a letter acknowledging military retirees. Commissioner Baney stated that the individual, William Chan, handles many military funerals, and he and his wife are very involved in the community. It appears to be a request for recognition. Mr. Kropp will draft a letter for Board signature. This could also be presented at the June 3 business meeting. Mr. Kropp provided a copy of the employee survey for the Board to review. The Board approved, and it will be distributed soon for employees to complete. At 3:00 p.m., the Board went into Executive Session, under ORS 192.660(2)(d), labor negotiations; and Executive Session under ORS 192.660(2)(I), Evaluation of the Performance of an Officer, Employee or Staff Member. Mr. Anderson said that the new external auditor report was not as good as it should have been, per the State. They were selected per low bid and this problem was discussed at length with the Audit Committee. The Audit Committee will convene a special meeting to discuss this further. The contract allows the County to terminate the agreement, or they can give the company specific requirements for year two. Or, they can ask how they plan to improve. Minutes of Board of Commissioners' Work Session Wednesday, April 22, 2015 Page 4 of 5 Pages Round two of the individual department meetings are scheduled closely together. He wanted to know if they should be spread out more. The Board feels that they can be held as scheduled unless some need to be rescheduled due to conflicts. Commissioner Baney stated they are receiving more input from the public regarding a proposed large solar panel project to be located east of town. Mr. Anderson stated that this is being handled at Community Development, and a Hearings Officer will be addressing it. Applicants should be able to address some public concerns. Few of this type of application should end up being appealed to the Board. The Board indicated overall strong approval of the work performance of Mr. Anderson, more than satisfactory, and that the agreed-upon increase per contract is appropriate. Being no other items discussed, the meeting was adjourned at 4:00 p.m. DATED this Day of 2015 for the Deschutes County Board of Commissio ers. Anthony DeBone, Chair 616, Alan Unger, Vice Chair ATTEST: eT Baney, Co issioner (&144u—t. 013idee.,—Recording Secretary Minutes of Board of Commissioners' Work Session Wednesday, April 22, 2015 Page 5 of 5 Pages TES % oee Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ojg WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., MONDAY, WEDNESDAY, APRIL 22, 2015 1. Review Spay & Neuter Grants —Judith Ure 2. Other Items • Executive Session, under ORS 192.660(2)(d), labor negotiations —Erik Kropp • Executive Session under ORS 192.660(2)(I), Evaluation of the Performance of an Officer, Employee or Staff Member PLEASE NOTE:At any time during this meeting,an executive session could he called to address issues relating to ORS 192.660(2)(e),real property negotiations;ORS 192.660(2)(h),litigation;ORS 192.660(2)(d),labor negotiations;or ORS 192.660(2)(b),personnel issues;or other issues under ORS 192.660(2),executive session. Meeting dates,times and discussion items are subject to change. All meetings are conducted in the Board of commissioners'meeting rooms at 1300 NW Wall St.,Bend,unless otherwise indicated. If you have questions regarding a meeting,please call 388-6572. Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible,please call(541)358-6571,or send an e-mail to bonnie.baker(c/deschutes.org. / 4!_J e'0 2 _' To: Deschutes County Board of Commissioners From: Judith Ure, Department of Administrative Services Date: April 15, 2015 Subject: Spay and Neuter Grant Recommendations Background The Deschutes County Dog Licensing Program offers an opportunity for applicants to contribute additional funds to support projects designed to reduce the population of feral, unwanted, abandoned or surrendered pets. These funds are distributed in the form of grants to local non- profit organizations that provide spay and neuter services in Deschutes County. In the past five years, the Board of Commissioners has supplemented the dog license contributions with other resources to result in the following amounts available for grant awards: N qryrrn v �mn m\� aP m � F " � ` � M Dog License Program Contributions $2,398 $ 2,952 $ 2,490 $ 3,134 $3,206 Supplemental Funds 2,602 9,448 10,510 9,366 $9,294 Total $5,000 $12,400 $13,000 $12,500 $12,500 The Deschutes County Spay and Neuter Grant Program was created to apply these funds toward three primary objectives: 1. Expand spay and neuter services in Deschutes County in an effort to reduce the number of P PY Y unwanted dogs and cats. 2. Provide promotion or education associated with spay and neuter services. 3. Conduct outreach and assist those who are unable to access spay and neuter services due to financial constraints or physical limitations. To be eligible for funds through the Deschutes County Spay and Neuter Grant Program, organizations must meet the following requirements: • Be recognized as a 501(c)3 tax-exempt agency. • Be located in Deschutes County. • Propose to use grant funds in support of Deschutes County residents. • Propose to use grant funds for expenses directly associated with spay and neuter services or for spay and neuter education and promotion projects. During the history of the Deschutes County Spay and Neuter Grant Program, funds have been awarded to the following eligible organizations: Bend Spay and Neuter Project (SNIP) Cat Rescue, Adoption, and Foster Team (CRAFT) BrightSide Animal Center/Redmond Humane Society Humane Society of Central Oregon (HSCO) Equine Outreach FY 2014-15 Recommendations The FY 2014-15 solicitation for the Deschutes County Spay and Neuter Grant Program closed on December 31, 2014. Three eligible organizations submitted applications for the $12,500 allocation approved by the Board of Commissioners. Applications were evaluated by members of the Deschutes County Dog Board, using criteria related to: • Organizational Stability and Solvency • Connection to Grant Program Objectives • Ability to Leverage Grant Funds Raters scored each application against the criteria, determined if the applicant should receive a grant based on their proposal, and suggested an award amount. To adjust for variations in individual ratings, the final recommendation to the Board of Commissioners, which will be presented during the April 22, 2015 work session, is based on both averaging and weighting the individual scores and applying those factors to the total amount available for grants. If the Board accepts the recommendations, staff will prepare an agreement for each grant recipient that specifies the requirements of the award and, upon execution of the agreement, will make payment from FY 2014-15 budgeted funds in the amounts indicated. O in kr)0 CD O C 4 .11 \D Le -� N In CSC 'L7 to3 b9 6#3 69 rl y i •44 © g _ ,,, N U U O s el 4 ,"I g U a 4" O O GZ" 0 th Q on .5 z OE y ii O s 1 to O p c „_ U =- 7 a, d d O U � O U f �'O N 4 q ..7) 44 ■+ Q rs E}• d Qa O 0 O cC 401* C A d ^ ^d O O U cp PC) v O •CA v U .0 d v O O _3 a 0 N �+. Q” ' li F to = O O la N A • o • L1" .LL), a gO w 0X) `.-' � �'.-j U 1_,O O 4 v r C ., ]. 'b „t O `6 cd N E d w Z u U li � u. on n CZ 0, ' v aao0 �, dO b 41j 1) O = ( v c p N b -d p O D ,71 ai �� •O p EEi, ci p"U p" b z O " U © o 0w � a a E eal 5 N v ` 2 a 70 (4 - a) U c O En E 'd .= d to 0 O U "d O c bA t .v ^ )j 'O a " Q•� 8 U 15.1_, „U p ,, � "o cn � n o oa ° o ° l ;� O °H E . O c 0 w 3 o 4 (+, a C.,) MI H v r, c° Q Q” a s a v1•, +o o Cl S cl, A r o .-, ria d] U g al Tt-d off .z czt U o Ird .N o '0U e 6 0 g v O uH B a) w 6'. U U w o w 8 Apr 15 Deschutes County E C ;� f PO. Box 6005 V E Attn: BoCC Bend, OR 97708-6005 APR 1 201$ Dear Deschutes County Commissioners, BOARD 0PgOMM15SI0NRs ADMINMSTRATIo I am YN1 William Chan. I have served my country in the n -- States Navy Reserve and Marine Corps for nearly 23 years . My service in the United States Armed Forces consists of 5 years of Active Duty and 18 years as a Selected Reservist/Inactive Ready Reserve (IRR) . I am getting ready to retire/transfer to the Fleet Reserve in the United States Navy Reserve . l am writing this letter to see if the Deschutes County Commissioners provided a retirement letter for Military retirees . If you write a letter for Military retirees, I would love to obtain one from you. My information is provided below this paragraph. Name and Rank of Retiree: YN1 William "NMN" Chan Date of Retirement: August 1, 2015 Date of Retirement Ceremony: June 6, 2015 Address : 2558 SW Indian Ave. , Redmond, OR 97756-8081 Points of Contact: YN1 William Chan and Lara Chan; 2558 SW Indian Ave. , Redmond, OR 97756-8081; (541) 232-8192 and (541) 390-8804 . If you have any questions, please contact me. I can be reached at wchan @bendbroadband.com or (541) 232-8192 . Thank you for your time in this matter. Very Respectfully, WILLIAM CHAN YN1 USN 14. Rate the extent of your agreement with the following statements about the Deschutes County benefits program: Neither Strongly Somewhat Agree or Somewhat Strongly Agree Agree Disagree Disagree Disagree Overall, I am satisfied with the benefits offered to me ( ) (,„„) 0 0 (%_., I have a good understanding of the benefits available to me R; ,? ,' ) , 'i ,Wn, I receive communication and assistance necessary to understand .--• r e” the benefits available I believe the amount I pay for health insurance for my dependents and me is reasonable and affordable am satisfied with the value of the County's health care plan F C, '' I am able to get an appointment at the DOC within 2 days of my request The health care I receive at the DOC is of high quality ' �w 0 ”,,,l c,„) I am satisfied with the Wellness Program and believe it is „_., , beneficial `.' I understand the tax advantages of participating in a flexible - spending account i`,_,, _ �`' My flexible spending reimbursements are paid by the claims - - administrator(PacificSource)in a timely manner ”' My flexible spending administrator(PacificSource)provides good - customer service ”""„��°, ”°" 15. Do you currently use local public transportation? Yes No (,,. ' 16. On average, how many times per do you use local public transportation? ` 1 -3 times per week 4-6 times per week 7-9 times per week 10 or more times per week C) ,„.; 17. If the County provided you a free Bend Area Transit (BAT) bus card, would you use it? (BAT bus routes are limited to routes within the City of Bend). Yes No 0 11 18. How many times per week do you think you would you use the Bend Area Transit (BAT) bus card? -3 times per week 4-6 times per week 7-9 times per week 10 or more times per week 19. Provide any additional comments regarding County benefits. 50% Prey ' Next 12