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2015-182-Minutes for Meeting April 08,2015 Recorded 5/14/2015 DESCHUTES BLANKENSHIP, COUNTY CLERK W LVL ��L NANCY COMMISSIONERS' JOURNAL 05/14/2015 08'18:39 AM 11ViLIJIIIIIIIIIIIHhIIIU �JTESC - IOLA ,' Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 ,; (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, APRIL 8, 2015 Present were Commissioners Anthony DeBone, Tammy Baney and Alan Unger. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; Judith Ure, Administration; Nick Lelack, Peter Russell and Anthony Raguine, Community Development; Susan Ross and James Lewis, Property & Facilities; David Givans, Internal Auditor; Dave Doyle and Laurie Craghead, County Counsel; Joe Stutler, Forester; Roger Lee, Wes Price and Becky Johnson of EDCO; and media representative Ted Shorack of The Bulletin. Chair DeBone opened the meeting at 1:30 p.m. 1. Discussion regarding Economic Development, Video Poker Lottery Proceeds and Future Planning. Roger Lee, Wes Price and Becky Johnson provided a handout, and discussed a previous conversation regarding having EDCO representatives in La Pine and Sisters. There were also expectations of the County eventually decreasing its investment in Founders Pad and other ventures. The funding the County has dedicated in the past has gone a long way towards stability and having successful programs. This also has encouraged the city councils to develop ways to support EDCO. Minutes of Board of Commissioners' Work Session Wednesday, April 8, 2015 Page 1 of 10 Pages Mr. Price explained the goals for budgeting, and that EDCO can measure success in real dollars and permanent increases in revenue. It is tangible and measurable. Ms. Johnson added that this was instrumental in developing OSU Cascades' programs as well. The business cycle is real and there will be downturns, but if new businesses are going to be attracted to this region, it has to be shown that things are sustainable. Those who export to outside of the area will have an easier time remaining sustainable. Mr. Lee stated that Visit Bend and COVA are working towards this as well. A lot of money has been spent on that industry alone, and they have developed sustainable funding mechanisms for their programs. Tourism is a means to an end, to expose people to the area who may in turn bring businesses here. Mr. Lee noted that Deschutes County is seeing a declining trend in lottery dollars from the State. He realizes EDCO may not be able to do some things it has in the past. However, to him it seems to be logical for economic development dollars to go to EDCO. Commissioner Baney said that the rest of the state is envious of what is being done in Deschutes County. The work EDCO does benefits the County, region and State. However, lottery dollars are for economic development and sometimes should be used to support nonprofits and those people they assist. What she often sees is options on how transient room tax can be spent; there is some discretion. If the County is the only entity that usually steps up, this will not be sustainable. Much of the economic development happens within the cities. She wants to make sure investments are strategic, and does not want to make it too easy for others to avoid stepping up. They will allow the County to invest rather than contributing unless they take on more ownership. She is not looking at the basic amount, but what specifically needs to be supported. Tom Anderson stated that the 3rd Quarter receipts are lower than they have been in a long time. It is hard to get a projection from the State in any case. He said the allocation exercise will happen later this month and perhaps they can look at specific strategic initiatives or analyze the base support, and offer some choices so they can mix and match as needed. Minutes of Board of Commissioners' Work Session Wednesday, April 8, 2015 Page 2 of 10 Pages There have been conversations recognizing that lottery dollars not being what they used to be. There might be opportunities in the overall allocation to subsidize at some level. COVA uses dedicated funds, but there is the new 1% that is not dedicated that could be examined. Mr. Lee stated that he realizes there is no dedicated amount. Commissioner Unger agreed that they are doing the right things. The County needs to stay strong and having an outside agency like EDCO doing this kind of work is correct. Redmond put in about $100,000 and Bend may be contributing a similar amount. Other communities such as Sisters need to be able to do more. He feels they are on the right path, but tapping into the incentive fund is a challenge. Chair DeBone wanted to know if EDCO should expect that County support would be winding down some assistance. Indicators were that the Board wanted to phase out support, with other entities picking up more. Mr. Lee would like to know this as well. They had talked about moving the number down over time. It may take longer than expected. If they are seeing a huge return on investment, perhaps they want to invest more, not less. He feels that Founders Pad will not be part of the request, or an accelerator per se. How this happens will be part of EDCO's work plan. Mr. Price stated that the seed money often attracts investor funds. EDCO is still a public-private partnership, with an equal amount of money coming from the private sector. Mr. Lee stated that they hope to have a presence in Crook and Jefferson counties as well. EDCO operates very lean and rely some on volunteers. They want to keep pace with job creation and the wages needed for this region. Commissioner Unger appreciates EDCO's support of air service here, which is critical to the area. Commissioner Baney would like clarification on what they are funding, specifically. She would like the basic work shown separately from some of the venture programs. When more funding is requested, she would like to know where it is going. Mr. Anderson noted that they cover the basic needs and then can add for other things if desired. The Board wants to know where the biggest needs are. Mr. Price said that they will have a new three-year strategic plan later this year. Minutes of Board of Commissioners' Work Session Wednesday, April 8, 2015 Page 3 of 10 Pages Commissioner Baney would like to offer some certainties to them, although this Board cannot bind future Boards. Mr. Lee stated the business loan fund has helped tremendously, showing broad support of the community. He said Sisters is interested in doing something similar. 2. Discussion of Housing Works Request for a Support Letter regarding a Potential Housing Development. Tom Kemper of Housing Works was not present. Erik Kropp said that the City of Redmond felt the workforce project was the highest priority; but the County could support the Housing Works application. Commissioner Baney said the other criteria involved a strategic decision to try to align some developments to meet other statewide initiatives. This includes re-entry, foster care providers and healthcare. A development that targets this, and is a partnership with Mosaic Medical, to her would be preferable. She does not think that the workforce angle is as strong. Aligning with seniors and healthcare in her view would be given preferential treatment. She never heard of the other company, which will have to show what they can do. She does not see a downside of two proposed projects for one community. Commissioner Unger stated that there could be synergy between the low- income senior population and Mosaic Medical. Commissioner Baney noted that Mosaic could also serve others in the area. Access is an issue there, so this is important. Commissioner Unger said that people in the medical area of Redmond have questions about whether Mosaic doing this will impact the provider-patient relationship. Commissioner Baney stated that there should be on-site services to meet the needs of the population, whether daycare or a youth club, or on-site medical services, or drug/alcohol services. Access is a big part of this. Co- locating services will help with obtaining this kind of funding. BANEY: Move Chair signature of the appropriate letter. UNGER: Second. VOTE: BANEY: yes. UNGER: Yes. DEBONE: Chair votes yes. Mr. Kropp will draft a letter for Board signature. Minutes of Board of Commissioners' Work Session Wednesday, April 8, 2015 Page 4 of 10 Pages 3. Discussion of Discretionary Grants, 4th Quarter. • Bethlehem Inn: $2,500 (Fundraising) • Latino Community Association: $1,500 (Fundraising) • Habitat for Humanity: $2,000 (Fundraising) • Network of Volunteer Administrators (Professional Development Programs) • Upper Deschutes River Coalition (Fuel Reduction Programs) • Upper Deschutes River Coalition (Printing of Brochures) • High Desert Wildlife Rescue and Rehabilitation (Operation Raptors) • Tri-County High School Rodeo Club (Rodeo) • Cascade School of Music (Tuition Assistance) • Women's Civic Improvement League (Coverage of Arts & Culture) • Think Again Parents of South County (Party Safe Homes) • Children's Vision Foundation (Screenings) • Sunriver Anglers (2015 Focus Programs) Judith Ure said the 3`a quarter lottery payment came in $7,000 less than projected. The 4th quarter might also come in less. The Board can hold back today and not spend as much, or go ahead and make it up with a transfer or other adjustment. She suggested that they look at today's applications and determine which are time-sensitive, and review the rest after they know how much funding there will be. Several requests are time-sensitive. NOVA received a grant earlier for a project they did not pursue (the annual awards dinner). The current grant request has taken this into account. Commissioner Baney said they seemed to come up with something. Ms. Ure stated they are restructuring and they feel this is a better use of funds. Chair DeBone asked if they are providing help to nonprofits in general. Commissioner Baney noted that there is Volunteer Connect already in place and other opportunities for professional development. The Board chose not to grant these funds. The Habitat for Humanity's event is tomorrow. The Board supported a grant of $1,000. Minutes of Board of Commissioners' Work Session Wednesday, April 8, 2015 Page 5 of 10 Pages Taking place soon is the Bethlehem Inn: Spotlight on Homelessness event. The Board supported $1,000. Regarding the Latino Community Association event, Commissioner Unger sees them doing a lot to help themselves, and this is not the time to cut back. The Board supported $1,500. In regard to the Upper Deschutes River Coalition, brochure and fuel reduction grant requests, the Board felt that much of this should be supported by Project Wildfire. They declined the grants at this point. The Tri-County High School Rodeo takes place on May 9. Commissioner Unger thought the Board decided last year that this funding should not continue. Chair DeBone does not know who these people are, but it is in the County. Chair Baney said the groups need to get a match. The Commissioners declined the grant. High Desert Wildlife Rescue took over another group that closed down. The request was declined due to a lack of enough lottery dollars. Regarding Cascade School of Music, Commissioner Unger said this makes a big difference to the kids involved. He would support it this year. Commissioner Baney stated that they run this through Bend Park & Recreation, and she is increasingly concerned about the lack in investment in after-school activities by BPR. She will support it this year. The Board granted $1,000 total. In regard to the Women's Civic Improvement League, Commissioner Baney stated that the lottery fund is often used for one-time requests. The Commissioners granted $200 each. Minutes of Board of Commissioners' Work Session Wednesday, April 8, 2015 Page 6 of 10 Pages Mr. Kropp said that TAPS of South County was started by the Commission on Children & Families. Commissioner Unger stated that this is important, and the parents and kids change each year. Commissioner Baney stated that it might be part of the drug-free communities program. The Board granted $500 total. Concerning the Children's Vision Foundation, Chair DeBone said that the Lion's Club already does screenings. Commissioner Unger feels others might be doing the same kind of thing as well. The Board granted $1,000 total. In regard to the Sunriver Anglers, the Board declined stating the funds are not there. The Commissioners said that there is no desire to look at these again even if there is more funding than expected for the 4th quarter. Commissioner Unger said he may ask for something for Sisters, and Chair g Y g DeBone said he has been asked about funding some projects as well. 4. Discussion of Appeals of Hearings Officer Decisions on Miller Tree Farm. Anthony Raguine gave an overview of the item. There were timely appeals filed on the Miller Tree Farm Hearings Officer's decisions. (He referred to an oversized map.) The Hearings Officer denied the project based on two reasons, more detail regarding wildlife and wildfire management. Appeals were filed on all five projects. Additional information has been provided on this, as well as more information on setbacks. The Rio Lobo group appealed the decisions regarding publicly dedicated roads found to be necessary to provide through access. It was felt there was adequate access so this is not required, per the Hearings Officer, but the group wanted to create private roads. Minutes of Board of Commissioners' Work Session Wednesday, April 8, 2015 Page 7 of 10 Pages r Mr. Raguine stated that the applicant is willing to restart the 150-day timeframe if the Board is inclined to hear this. They would also like to have this addressed on June 8. Staff recommends hearing the appeals, but leaving the de novo determination to the Board. Commissioner Baney said that the Board typically hears appeals de novo so that they can receive complete information. Commissioner Unger stated that this also helps develop a better record for LUBA. Laurie Craghead stated a limited de novo could be used, with on the record for other issues. It can be hard at times to limit the sideboards. The issues are fairly narrow, and the record is already voluminous. Chair DeBone stated that he thinks of it as being limited. Mr. Raguine said that the issues under appeal are clear, and there were no challenges to any of the other aspects. Tom Anderson said this is a big development but it was not challenged on the overall scope. He suggested limiting this to avoid any other angles coming in. Commissioner Unger said it pertains to wildfire, wildlife and roads, and that is a lot to review already. Commissioner Unger said this appears to be the last private lands to the west of Bend that can be developed. This is where they need to focus work on wildfire issues. The Commissioners decided to hear all the appeals on a limited de novo basis. 5. Other Items. Nick Lelack spoke about the agricultural lands program. Jim Rue of LCDC will be visiting here next week, and this might be a good topic to discuss with him. They have been working on this program for about six years. They are moving forward with a conceptual plan, but need support. They can prepare a work plan and ask for a technical grant for funding, but this is a major undertaking. They could ask LCDC to weigh in, but would like to have them on board first. Minutes of Board of Commissioners' Work Session Wednesday, April 8, 2015 Page 8 of 10 Pages Commissioner Baney asked if they should try to show him what they are talking about, such as a field trip to view certain properties; he could see the lava rocks on top of the ground on EFU property. Mr. Lelack said they could look at a couple of subdivisions that are EFU, RR-10. Commissioner Baney said Mr. Rue needs to get a feel for what is actually here; they could include some meeting time and a tour. Mr. Anderson suggested talking about the Big Look Bill, and the fact that there is nothing to show for it. LCDC decided it applies to all or none. They should press for some assistance to correct it, whether they call it an error or a pilot program. The bar is set too high to reach any results that address regional differences. Commissioner Unger suggested that they allow other jurisdictions to come in, and maybe push for a pilot project with some support that will help LCDC gain a better understanding. Rural Oregon is economically depressed and will stay that way without change, and most land designated EFU does not offer the ability to do much. Commissioner Baney noted that the County ends up having to define things based on what LCDC decides. The Board went into Executive Session under ORS 192.660(2)(e), real property negotiations. Regarding properties to be publicly auctioned, a few are homes and/or lots in the cities. Commissioner Baney would like to examine them for affordable housing purposes. Mr. Anderson said that most are tear-downs and it would. cost money to get the lots buildable. Regarding AOC dues, the Board discussed whether to pay the entire amount of dues as invoiced. Commissioner Baney said that one individual may be receiving payment from two different groups that the County supports. She wants to know the importance of what is included in the bill to eastern Oregon counties and what the County is exactly buying, especially in regard to the public lands fund. This fund has gone up a lot from previous years. Mr. Anderson said overall it is 20% higher than last time, and there was little justification sent with the bill. Minutes of Board of Commissioners' Work Session Wednesday, April 8, 2015 Page 9 of 10 Pages Commissioner Baney said the dues themselves are not really going up; it appears to be all the extras. The Board suggested a 5% increase overall from last year and AOC can figure out how to allocate it, or contact the Board to discuss this further. There is a grand jury tour of the jail scheduled for May 6. All three Commissioners plan to attend, so the business meeting that day needs to be rescheduled. Regarding Oregon Solutions and the Sister trail issue, Commissioner Unger stated that meetings have taken place, and the next steps would be a public meeting and working towards agreement. However, there are objectors who will not support any agreement. There are other community efforts happening that maybe can help with this situation. Being no other items discussed, the meeting was adjourned at 4:20 p.m. DATED this Day of - 2015 for the Deschutes County oard of Commissioners. 6/1"1'"06/7gegh^-t------ Anthony DeBone, Chair Alan Unger, Vice Chair ATTEST: V Tammy Baney, Co issioner do Recording Secretary Minutes of Board of Commissioners' Work Session Wednesday, April 8, 2015 Page 10 of 10 Pages -r es c 0. A Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., MONDAY, WEDNESDAY, APRIL 8, 2015 1. Discussion regarding Economic Development, Video Poker Lottery Proceeds and Future Planning. —Roger Lee, EDCO 2. Discussion of Housing Works Request for a Support Letter regarding a Potential Housing Development — Tom Kemper 3. Discussion of Discretionary Grants, 4th Quarter—Judith Ure 4. Discussion of Appeals of Hearings Officer Decisions on Miller Tree Farm — Anthony Raguine 5. Other Items • Executive Session under ORS 192.660(2)(e), real property negotiations — Susan Ross PLEASE NOTE:At any time during this meeting,an executive session could be called to address issues relating to ORS 192.660(2)(e),real property negotiations;ORS 192.660(2)(h),litigation;ORS 192.660(2)(d),labor negotiations;or ORS 192.660(2)(b),personnel issues;or other issues under ORS 192.660(2),executive session. Meeting dates,times and discussion items are subject to change. All meetings are conducted in the Board of commissioners'meeting rooms at 1300 NW Wall St.,Rend,unless otherwise indicated. 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ELL c) III 0 C O) 5g ;' "C C C 6 O O E 1 •Ecy2t(, m � .c5 ° ? ti w E % Lu ( zaoc E °' C {� p m m @ ._ o - �" p .�" W C 4L O ... '� d N � eZ' �' e5 m 67 m - ' . Se 2 9 C 1 ,C , U;.7 C tpr� ; _r ;1)4 Qz › -a1 -25 � VU c E E uca . g ' U6e c m e T .6 > g. g7SWM E c m U W w `2 . g > i W t a 1E m lEtla i .rqn 4 p' t = 11,181 `p"� o n ;:a pig CO a' e� BE I . 8 DRAFT April 8, 2015 Oregon Housing and Community Services 725 Summer ST,NE Suite B Salem, OR 97301 RE: Deschutes County Support for Cook Crossing Project Dear OHCS: On behalf of Deschutes County Board of Commissioners, I am writing this letter in support of the Housing Works' "Cook Crossing"project. Cook Crossing includes 48 units of senior housing over commercial space in Redmond, Oregon. Housing Works intends to partner with Mosaic Medical, a local non-profit community health care system, to occupy the commercial space. Partnering with Mosaic Medical is an innovative housing model that will provide convenient medical services on site. This will allow seniors easy access to medical care instead of having to provide for transportation or rely on public transportation to travel to medical appointments elsewhere. For the year 2015,. Deschutes County has designated the Cook Crossing project as proposed by Housing Works as its number one priority for the 2015 LIHTC NOFA process. Housing Works has a long history of building and managing successful housing projects in Deschutes County. Deschutes County is proud to offer this letter of support for the proposed Cook Crossing project. Sincerely, Anthony DeBone Chair, Deschutes County Board of Commissioners AOC1 Association I Oregon counties Chair Tammy Baney Deschutes County Invoice no. 2015 AOC 1300 NW Wall, Ste 200 Cc: tony.debone @deschutes.org For the period of: Bend, OR 97701 alanu @deschutes.org Jan. 1—Dec. 31, 2015 Erik.Kropp @deschutes.org tammyb @deschutes.org Description (see page 2 for descriptive narrative on Dues Categories) 2. 014 Amount AOC General Fund Dues* d q 16/1. 5; $25,226.63 obi _4500 Vr Public Lands Fund Dues* �; " 4 ( $ 9,219.44 3a 5 r 5oo0 Video Lottery Defense Fund Dues (voluntary dues) 57 • 04 $ 1,153.00 Forest Management Sub-Committee Dues d 01 1 , 3't $ 2,298.01 (Di) 1 - '-rive PERS (Public Employees Retirement System)Alliance Dues (voluntary dues) $ 3,669.68 00 1 - Soo 3 "7`65. �$ D AOC Veterans Fund Dues (voluntary dues) $ 3,684.75 coo\ - Soo GA■crcri o(aca5 ( � SD Total amount due: $45,251.52 it 3$, X38 *payment of dues marked required for membership Please submit check payment along with Please direct inquiries to: a copy of this invoice to: Kimi Wong, Fiscal Services Manager Association of Oregon Counties Email: kwong @aocweb.org 1201 Court Street NE, Suite 300 Ph: 503.585.8351 Salem, OR 97301-4110 001 P-1 A 5 A a - GC now It` o+t i'Yd044. g a 5 — 50 qo Root() 1of21 , agt;; 1 Y 2.014. huo f"' ' 1$ 5 5 ,L1'7a Invoice- Continued AOC Association of Oregon Counties Invoice no. 2015 AOC For the period of: Jan. 1—Dec. 31, 2015 Description Narrative for Dues AOC General Fund Dues* General fund dues support AOC core operational expenses including finance,insurance, building rent, utilities and supplies. In addition, these funds help pay for legislative advocacy and policy development,district and steering committee meetings, communications efforts,and technical assistance to members. Public Lands Fund Dues* Public lands fund dues allow AOC to carry out legislative advocacy on natural resource issues,foster communications between county governing bodies and individual agencies,and develop natural resources policy. Video Lottery Defense Fund Dues (voluntary dues) Video lottery fund dues are dedicated to providing technical assistance and professional services related to the preservation of shared revenues. Dues are.2 percent of each county's video lottery revenues. Forest Management Sub-Committee Dues This special assessment is directed to advocacy on federal forest issues. Funds allow AOC to coordinate with other national efforts,obtain professional services,and conduct communications campaigns on federal legislation. Dues are based on national forest receipts payments to each county. PERS Alliance Dues (voluntary dues) AOC collects dues for PERS Alliance,a collaboration with LOC,OSBA, and SDAO to support policy advocacy and legal proceedings for labor and retirement fund issues. Dues are$4.45 per full time employee. AOC Veterans Fund Dues (voluntary dues) AOC created a stand-alone Veterans Steering Committee in 2014 to help support Oregon's 322,353 veterans. Income from this assessment will help fund dedicated staff for work on veterans'issues. Key issues include advocacy for increased state funding and support for the work of(CVSOs)-County Veterans Service Officers. Focus is on sustaining and expanding collaborative partnerships with the Oregon Department of Veterans Affairs. Dues are assessed based on the number of veterans per county @$.25 per veteran. *payment of dues marked required for membership 2 of 2 I P i r;