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2015-191-Minutes for Meeting November 06,2014 Recorded 5/14/2015 DESCHUTES COUNTY OFFICIAL RECORDS 0J 1015.191 NANCY BLANKENSHIP, COUNTY CLERK COMMISSIONERS' JOURNAL 0511412015 05:20:20 AM 1141111)11111111111111 2 - 9 Do not remove this page from original document. Deschutes Count y Clerk Certificate Page ES 0 016. ° el" '44-<, JOINT WORKSHOP MINUTES SISTERS CITY COUNCIL/DESCHUTES COUNTY COMMISSION 520 E. CASCADE AVENUE NOVEMBER 06, 2014 MEMBERS PRESENT: STAFF PRESENT: Brad Boyd Mayor Andrew Gorayeb City Manager McKibben Womack Council President Pauline Hardie Comm Devel Director David Asson Councilor Lynne Fujita-Conrads Finance Officer Wendy Holzman Councilor Kathy Nelson City Recorder Chris Frye Councilor ABSENT: DESCHUTES COUNTY: Paul Bertagna PW Director Alan Unger Commissioner Tony DeBone Commissioner GUESTS: Tammy Baney Commissioner Benny Benson Sisters Airport Tom Anderson County Administrator Judy Trego Chamber Ex. Director Linda Webb Health Services Pamela Ferguson Health Services Dave Doyle County Counsel Randy Scheid Community Development DeAnn Carr Health Services 1. Quarterly Meeting with Deschutes County Commissioners A. Welcome and Introduction The joint meeting of the Sisters City Council and Deschutes County Commissioners was called to order at 8:13 a.m. by Mayor Boyd and Commissioner Baney. Introductions were made and Mayor Boyd welcomed County staff and visitors. B. Connect V Grants Commissioner Baney stated she was an appointed member of the Oregon Transportation Commission(OTC)which allocates legislative dollars for Connect Oregon V projects. She stated 37 projects had been identified for funding but recently one project had gone awry and there was the potential that those funds might become available. She explained the OTC did not have a process for re-allocating funds and would be discussing the matter at its November 2151 meeting. She stated her preference was to have the Super Area Commission of Transportation(ACT) determine how to allocate the funds since other projects on the list had not been appropriately vetted. She noted Benny Benson and Hobbs Magaret were great community advocates for Sisters and the Sisters Airport. Commissioner Unger stated he was a member of the Central Oregon Area Commission on Transportation(COACT)and there had been a great deal of discussion on how funds should be allocated between the different modes of transportation in the region. He stated what the Sisters Airport project would bring to the table was a public/private partnership which the State and Transportation Commission were supporting. He stated the key was lifting the Sisters Airport Joint Workshop Meeting Minutes 11/06/14 Page I of 4 JOINT WORKSHOP MINUTES SISTERS CITY COUNCIL/DESCHUTES COUNTY COMMISSION 520 E. CASCADE AVENUE NOVEMBER 06, 2014 project up higher on the list by highlighting the value it brings not only to Sisters and the region but to the entire state. Commissioner Baney's concern was the airport project had not been judged with the same criteria as other projects and in her opinion a larger conversation was necessary from a policy standpoint. Commissioner Unger added the Oregon Transportation Forum would be bringing recommendations to the legislature on how to solve the State's transportation funding shortfall and a public/private partnership such as the airport project would be one way to leverage what state funding was available. Mayor Boyd requested the City be kept updated and to let the Council know if letters of advocacy were needed. Sisters Airport President Benny Benson expressed his appreciation for the attention given to his project and stressed there were several other important projects that were valuable to the County as a whole as well. C. School Based Health Care Program Deschutes County School Based Health Center Supervisor Linda Webb discussed the medical and dental services available to children, from birth to high school that the health center provided. Mayor Boyd asked what type of outreach was used to ensure families were aware of the services available. Ms. Webb replied Family Access Network(FAN)advocates were aware of the services provided, there was word of mouth from those already using the services and in January, an ad campaign to promote the center would begin. Councilor Holzman suggested reaching out to the Sisters Park and Recreation District (SPRD) as well as area pre-school. Ms. Webb explained there were five clinics throughout Deschutes County and services in Sisters were provided by Advantage Dental and St. Charles Health Care. She stated behavioral health services were also available and the clinic was working to remove the stigma attached to mental health care services. She stated children were typically seen on an urgent care basis as opposed to acting as a primary care provider and that everyone was seen regardless of their ability to pay. She stated at present there were no services provided to adults as the primary focus was to serve students initially. Deschutes County Deputy Director for Behavioral Health DeAnn Carr reported early intervention for mental health and issues of drug or alcohol abuse were vital. D. Sisters Economic Development Manager Funding Manager Gorayeb stated through its fiscal management, the City could sustain funding of the Economic Development Manager position but would like to continue its partnership with the County in funding the position. Commissioner DeBone stated the County was also supportive of the partnership and the investment seemed to be working favorably but with the annual budget process, the ability of the County to contribute needed to be considered on a year to year basis. He stated he felt it would be beneficial to work towards a public/private partnership with sustainability. Councilor Asson stated he felt the City had made some major inroads on economic development and businesses were taking note of those successes. Joint Workshop Meeting Minutes 11/06/14 Page 2 of 4 JOINT WORKSHOP MINUTES SISTERS CITY COUNCIL/DESCHUTES COUNTY COMMISSION 520 E. CASCADE AVENUE NOVEMBER 06, 2014 Deschutes County Administration Tom Anderson reported that all economic development investment was through lottery revenue received as mandated by the State. He stated each year Economic Development of Central Oregon(EDCO)prepared a proposal to the County and the County asked EDCO to prioritize its proposal. He noted the County would not know the amount it had available until next spring and unfortunately lottery dollars amounts were decreasing at present due to the need for the State to update its lottery machines. He explained those costs were coming out of the revenue derived from the program. Mayor Boyd explained the City was currently looking into a forgivable loan program and it would best be able to leverage the program with support from the County. Commissioner Unger replied the County had four cities to consider and eventually the program in Sisters would need to be self- sustaining. Mayor Boyd noted it was easier for cities like Bend and Redmond that had a much larger tax base too draw from. Commissioner Baney suggested having the EDCO representative attend the next joint workshop so the matter could be discussed further. E. Other Business • Manager Gorayeb thanked the County for the services it provides that the City could not otherwise provide such as work crews, chip sealing crews and weed abatement spraying. • Manager Gorayeb reported the City had applied to the Oregon Parks and Recreation Department(OPRD) for a grant to build a bike/pedestrian path out to the airport but the project had not been chosen. He requested the Commissioners to let the City know of any alternative funding sources it might know of. Mr. Benson added that he had 20 plus employees that would use the path as a means of commuting as well as a number of Community Garden members that would take advantage of the path also. • Sisters Chamber of Commerce Executive Director Judy Trego thanked the Commissioners for the$1500 grant for technology upgrades. She stated it allowed the Chamber to use those funds for marketing and visitor center needs. Manager Gorayeb added the City was also investing in upgrades to the Chamber of Commerce building. • Commissioner Baney reported 70%of the additional revenue received from the increase to transient room tax(TRT)was going towards marketing and enhancement of the fairgrounds and EXPO Center and the other 30%was going towards essential public safety services. • Commissioner Unger suggested if the community was interested in having the trail from Black Butte Ranch to Sisters built, the City should partner with the Forest Service. Commissioner DeBone stated it would provide great economic potential and Mayor Boyd agreed it would benefit both communities. Manager Gorayeb added it would not just be a transportation trail that provided a safer means of travel, it would provide a beautiful scenic trail. • Sisters Airport Manager Hobbs Magaret circled back to the Connect Oregon V grant and stated if the City was in favor of it he had drafted a letter to the OTC supporting the project that could be signed and submitted from the Council. Mayor Boyd requested Mr. Joint Workshop Meeting Minutes 11/06/14 Page 3 of 4 JOINT WORKSHOP MINUTES SISTERS CITY COUNCIL/DESCHUTES COUNTY COMMISSION 520 E. CASCADE AVENUE NOVEMBER 06, 2014 Magaret work with Commissioner Baney on the appropriate wording and bring the letter back to the Council for approval. • Dave Doyle was introduced as the Commissioners new legal counsel. F. Adjourn Joint Meeting Mayor Boyd and Commissioner Baney adjourned the joint portion of the workshop at 9:08 a.m. Mayor Boyd thanked the County Commissions and County staff for attending. 2. Preview November 13, 2014 Workshop and Regular Meeting Agenda City Recorder Nelson previewed the agenda, 3. Other Business • Finance Officer Fujita-Conrads continues to work on the transient vendors,public events and temporary business license updates. • Manager Gorayeb reported he had contacted Bill Martin from the Oregon Department of Transportation(ODOT) and asked for a specific date as to when the City could expect the light posts to be fixed. • Staff continues to work with Deschutes County on speed signs to post on the edges of town. • Manager Gorayeb reported 35 stop signs were replaced earlier in the week. • Adam Sussman,the City's water right consultant continues to work on a water rights analysis report which will be presented to the Council upon completion. • Water and sewer rates will also be discussed after the report from Mr. Sussman is reviewed. • Work on updating the website and providing meeting recordings on-line continues. The meeting was adjourned at 9:30 a.m. Respectfully submitted, Kat y Nee, ,City Recorder Brad Boyd, Mayor DATED this l _. Dav of ),t?t"> BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY,OREGON ANTHONY DEBONE,Chair Joint Workshop Meeting Minutes 11106/14 __. AL• LINGER,Vice C TAMM ANEY,Corn ssioner �pF sfi) Car 41 AGENDA CITY OF SISTERS SISTERS CITY COUNCIL AND DESCHUTES COUNTY COMMISSION SISTERS CITY COUNCIL 520 E. Cascade Avenue Sisters, OR 97759 November 06,2014 8:00 a.m. JOINT WORKSHOP 1. Quarterly Joint Meeting with Deschutes County Commissioners—Council/Commission A. Welcome and Introductions B. Connect V Grants--Deschutes County C. School Based Health Care Program—Deschutes County D. Sisters Economic Development Manager Funding-Deschutes County E. Other Business F. Adjourn Joint Meeting 2. Preview November 13, 2014 Workshop and Regular Meeting Agenda—K Nelson 3. City Manager Update—A. Gorayeb This agenda is also available via the Internet at www.ci.sistcrs.or.us The meeting location is accessible to persons with disabilities. Requests for an interpreter for the hearing impaired or for other accommodations for persons with disabilities should be made at least 48 hours before the meeting by calling Kathy Nelson, City Recorder, at the number below. 520 E. Cascade Ave.—P.O. Box 39, Sisters, OR 97759—541-323-5213