2015-280-Minutes for Meeting May 27,2015 Recorded 6/23/2015 DESCHUTES COUNTY OFFICIAL RECORDS J r C
NANCY BLANKENSHIP, COUNTY CLERK IC 1015.230
COMMISSIONERS' JOURNAL 06/23/2415 08;51;49 AM
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Deschutes County Clerk
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7 Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 -www.deschutes.org
MINUTES OF BUDGET MEETING— FAIR & EXPO and ASSESSOR
DESCHUTES COUNTY BOARD OF COMMISSIONERS
TUESDAY, MAY 27, 2015
Allen Room, Deschutes Services Building
Present were Commissioners Anthony DeBone, Alan Unger and Tammy Baney.
Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy
County Administrator; Mike Maier, Clay Higuchi and Bruce Barrett, Budget
Committee; Wayne Lowry and Loni Burk, Finance.
Meeting minutes were taken by Sharon Ross, Administrative Assistant—BOCC.
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Chair Barrett reconvened the Deschutes County Budget meeting at 9:03 a.m. and
opened the public hearing.
FAIR & EXPO CENTER:
Present at this portion of the budget meeting was Fair & Expo Director Dan
Despotopulos and Fair Board Member Cheryl Davidson. Mr. Despotopulos
reviewed the budget for the Fair & Expo Center. He noted the RV Park opened in
2007 and discussion was held on the positive activities with the RV Park. The debt
for the RV Park will be paid in full in the year 2027. Discussion occurred
regarding possible expansion plans of the RV Park land. Suggestions were made
for a partnership with the City of Redmond's golf course and the RV Park for
tourism packages.
In terms of staffing changes, one staff person has retired and one position was
posted that will be hired by July 1. The Fair & Expo took over food and beverage
services in September, and has been profitable. Discussion was held on the
agreements with outside caterers that work with Fair & Expo's food and beverage
manager to coordinate events. They currently have annual contracts with the three
catering groups: Tate & Tate, Country Catering, and the VFW.
Minutes of Budget Meeting---Fair&Expo,Assessor Tuesday, May 27, 2015
Page 1 of 2
Mr. Despotopulos explained the new marketing options including a recently
revised website. The funds received from the addition to the transient room tax
allows them to do more promoting and advertising. Discussion occurred on
marketing efforts. In July, a video will be filmed during all five days of the fair,
and will feature the fairgrounds and room tax partners such as Eagle Crest and
Black Butte Ranch. The video will air in the fall. The groups discussed the
musical acts happening during the fair.
Discussion was held on storage at the fairgrounds, upcoming events, and potential
marketing strategies. Mr. Despotopulos complimented Finance staff on the budget
process.
ASSESSOR:
Present at this portion of the budget meeting was County Assessor Scot Langton,
who reported the proposed budget includes two additional staff. The group
discussed department staffing levels and the needs of the County in terms of
workload. Mr. Langton explained the impacts of new constructions and assessed
values, and discussion occurred regarding staffing levels during the boom and the
recession. The Department also has a fifteen-year commercial appraiser and a
chief appraiser of thirty-six years retiring, proving the need of two replacement
staff. He is proposing the reorganizing of the department, which was not reflected
at the time the proposed budget book was printed.
Being no further discussion, the session ended at 10:04 a.m.
DATED this � y
Da of
2015 for the
Deschutes County Board of Commissioner .
Anthony DeBone, Chair
Alan Unger, Vice Chair
ATTEST: 3\VP)/4"
Tammy Baney, C m
Recording Secretary
Minutes of Budget Meeting—Fair&Expo,Assessor Tuesday, May 27, 2015
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BUDGET COMMITTEE AGENDA
Wednesday,May 27th,2015
Program
Budget
Tab/Page
9:00 AM • Reconvene the Deschutes County budget meeting
9:00- 9:30 AM Fair and Expo Center (Funds 617-619 and 601) 4/ 153
• Introductions
• Budget discussion
9:30- 10:00 AM County Assessor's Office (Fund 001-02) 4/ 125
• Introductions
• Budget discussion; Special Requests 14/395
10:00- 10:15 AM Break
10:15- 10:45 AM County Clerk's Office (Funds 001-05.001-06 and 218) 4/ 131
• Introductions
• Budget discussion; Special Requests 14/399
10:45- 11:45 AM Solid Waste (Funds 610-614) 4/ 175
• Introductions
• Budget discussion; Special Requests 14/439
C
11:45- 12:30 PM Elected Officials Compensation Committee
(Lunch -Discussion)
12:30- 1:00 PM Natural Resources Protection (Funds 326-327) 4/ 171
• Introductions
• Budget discussion
1:00 —2:00 PM Road (funds 525,$2&-340) 4/ 159
• Introductions
• Budget discussion
2:00 --2:15 PM Break
2:15-3:15 PM CQmmunity Development (Funds 290-803) 4/ 139
• Introductions
• Bud g et discussion; Special Requests 14/425
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