2015-282-Minutes for Meeting May 28,2015 Recorded 6/23/2015 DESCHUTES COUNTY CLERK
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Deschutes Count y Clerk
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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUDGET MEETING— COMMUNITY JUSTICE
DESCHUTES COUNTY BOARD OF COMMISSIONERS
THURSDAY, MAY 28, 2015
Allen Room, Deschutes Services Building
Present were Commissioners Anthony DeBone, Alan Unger and Tammy Baney.
Also
present were Tom Ande rson, County Administrator; Erik Kropp,
Deputy
County Administrator; Mike Maier, Clay Higuchi and Bruce Barrett, Budget
Committee; Wayne Lowry and Loni Burk, Finance; and from Community
Corrections: Ken Hales, Sonya Littledeer-Evans , Tanner Wark, and Deevy
Holcomb.
Meeting minutes were taken by Bonnie Baker.
Chair Bruce Barrett opened the meeting at 10:55 a.m.
Ken Hales gave an overview of the budget history through 2013 and 2014 and FY
2015 to date. Ms. Littledeer-Evans discussed the three programs: Admin, Juvenile
and Detention, and where funding comes from. (She referred to a PowerPoint
presentation.)
Ms. Littledeer-Evans spoke about assessment and court services for juvenile, with
a significant caseload for the team. There can be 120 court hearings active at any
time. They also supervise low-risk offenders with a caseload of about 75. Field
Services works on risk reduction and intensive supervision of high-risk offenders.
This team structure was implemented this year. Another team handles special
programs who supervise a specialized caseload of sexual offenders, with between
35 and 50 in the caseload. Another team handles the community work crew, with
about 50 youth a month involved.
Behavior Health Unit and functional family therapy are combined. One supervisor
oversees staff and a therapist, for crisis intervention. There are about 200
admissions per year. This is the only county in the State to provide this service.
Alcohol and drug assessments, about 80, are also a part of their requirements.
Minutes of Budget Meeting—Community Justice Thursday, May 28, 2015 Page 1 of 5
Functional Family Therapy receives most of the State funding, and specialized
training is required. The outcomes are good. Referrals can come from schools and
other organizations, not just law enforcement. They have separate male and
female counseling groups in schools. About 75 families are served per year.
Mr. Hales said they do a lot more than is required. Evaluations are not required
unless court-ordered, and then the County pays for it. They are proactive and do
this up front. Another add-on is a mental health professional involved in detention,
as it is part of what they should do to be responsible for the overall wellbeing of
the offender.
Ms. Littledeer-Evans said that the FY 2015 accomplishments include effective
practices in community supervision (EPICS), an evidence-based way to intervene
and change behavior. This was implemented three years ago, and they reached the
sustainability and maintenance stage at an average compliance rate of 54%. All
counties started out with a goal of 20% compliance.
Mr. Higuchi asked what they are measuring. Mr. Hales said it is not recidivism but
to follow the proven model as it is supposed to be done; the results should be
apparent in a few years. This model was adopted about almost all agencies in the
State. Ms. Littledeer-Evans stated that this helps with skill development and risk
assessment. Mr. Hales said the model is rigorous and is meant to help with
building social skills and avoid risky situations. Ms. Littledeer-Evans said that
staff sees this as being well accepted by the offenders.
Regarding RAI, the risk assessment instrument, a community group worked on
implementation to decide whether an offender is retained or released. It is
evidence-based as well, depending on the risk of reoffending. They have used this
since 2014, and it has improved relationships with community partners. Mr. Hales
added that the steering committee recently met and all members stated it is
working well.
Alcohol and Other Drug protocol, AOD, has helped with first-time substance
offenders. They always assumed in the past that a low-level offense meant the
person is low risk, but this has been found to be untrue. They often go on to be
chronic offenders. So all first-time offenders are being screened as to risk and the
higher risk offenders will be referred for treatment. They seem to be catching the
right youth and should have data within another year.
Minutes of Budget Meeting—Community Justice Thursday, May 28, 2015 Page 2 of 5
Restructuring towards EBP, evidence-based practices, is underway. The team
structure and assignment of duties are being examined, to make sure all decisions
are based on best practices.
FY 2016 priorities include having the workload match with the EBP. A good
caseload for intensive supervision is about 20, but they are at 30 to 35 now. They
are assessing and screening more at the front end, and some youth end up on
supervision longer to make sure they get the treatment they need. This caseload
needs to be under 25 to work properly.
They provide services to victims of juvenile crime, to try to fill in the gaps of what
is covered by the courts and what isn't.
They hop e to develop a reception center in conjunction with law enforcement,
especially when dealing with runaway youth. They get over 300 runaway youth
per year and many of the offenses begin there. Some are low risk but high need.
An interagency reception center may be able to help with these youth. Mr. Hales
said that law enforcement ends up with a youth off the street and can't find a
relative, and wants a way to handle this more efficiently.
Commissioner Baney asked about this group's medical needs. There could be
opportunities through the CCO for funding. Mr. Hales stated that there could be
many agencies involved, including Health and Behavioral Health. Ms. Littledeer-
Evans said that J Bar J is the only place that may have beds, but they also have an
offender population. Empty space in the Juvenile building may work for this.
Another issue is developing resources to keep youth in their homes or at least in.
their community. This involves high-level intervention and services that are
challenging to provide. There are no resources to fill this gap locally. Sometimes
home is not the appropriate place for the youth, either. Mr. Hales said they are
seeking funding to handle this gap between detention and referral to the Oregon
Youth Authority. Discussion took place as to what space might be appropriate; it
has to be non-secure. Commissioner Baney stated that she would like to see the
word get out more about citizens fostering some of these youth. Ms. Littledeer-
Evans said they need a nonprofit formed to do this, and that takes funding and
cooperation.
Commissioner Unger noted that the beginning net balance is low. Mr. Hales said
that the beginning net working capital is being adjusted on purpose. Mr. Maier
said he'd like to see this higher. Mr. Hales stated that the lower number is
sustainable. Mr. Anderson noted that the PERS increase will impact all
departments as well.
Minutes of Budget Meeting—Community Justice Thursday, May 28, 2015 Page 3 of 5
Regarding Adult Parole & Probation, Tanner Wark spoke about Administration,
Adult Field Operations and Adult Programs. The justice reinvestment grant was
not available when they prepared the budget, so that number was not known at the
time. Adult field operations involve supervising about 1600 adults by 22 officers;
they'd like to add another officer. Misdemeanor supervision involves domestic
and sexual abuse offenders. They have seen great progress with the adult
programs with an average daily population of almost 100.
Mr. Wark said that they deployed a new parole and probation database after two
years of work. They can plug in new programs and get new information out of it.
The State system does not work well for this.
The electronic monitoring device program shows positive results with changes in
alcohol abuse behavior. The program also includes fee and billing components.
The population is now higher risk overall with a caseload of 35 to 50, but there is a
decrease in ability to pay for things like electronic monitoring. The Department of
Revenue pursues this as appropriate. Mr. Anderson noted that even if the offender
doesn't pay for this, it is still less expensive than having them in jail. Mr. Hales
added that those with monitoring for sanctions are not charged.
Commissioner Baney asked about community service for those who are not paying
for the EMD. Mr. Wark stated that they are examining this issue. Mr. Higuchi
said the EMD saves money and is a better option for many than jail.
Caseload is difficult to manage given the wide range of offenses and offenders.
Across the board, they average 45 to 60, regardless of the type of offender. They
had an increase of about 100 over the past year. It is easier to adjust with the
workload spread out. Mr. Anderson stated that the relationships within the
department seem to have vastly improved as well.
Justice reinvestment began last year, with a target population of those who could.
go to prison and early release inmates. He said that 51 out of 54 in this program
were successful. They are working with the D.A. on managing some of these
offenders. The total in this group is about 200.
Program stakeholders include the Bethlehem Inn for reentry purposes. They work
towards getting these individuals into self-sufficiency. Mr. Hales said the goal is
to get them useful and back into the community, but the number one problem in
the area with this is housing. The hope is to get the individual into stable housing
within 90 days. The Parole Officer remains engaged during this process.
Minutes of Budget Meeting—Community Justice Thursday, May 28, 2015 Page 4 of 5
For a cost of$20 million through the JR program, they saved $70 million.
However, unfortunately the State does not redirect this savings to the programs that
would help this population. Mr. Hales stated that the JR funds are also somewhat
restricted.
Being no further discussion, the session ended at 12:00 noon.
DATED this (14, Day of 2015 for the
Deschutes County Board of Commissioner
Anthony DeBone, Chair
Alan Unger, Vice Chair
ATTEST:
/i.4.1444,4:(..", ([4/ht._ . .Tammy ney, Co issioner
Recording Secretary
Minutes of Budget Meeting—Community Justice Thursday, May 28, 2015 Page 5 of 5
BUDGET COMMITTEE AGENDA
Thursday, May 28th, 2015
• Program
Budget
Tab/Page
9:00 AM • Reconvene the Deschutes County budget meeting
9:00 - 10:30 AM District Attorney's Office (Funds 001-11 and 212) 3 / 97
• Introductions
• Budget discussion; Special Requests 14 / 403
10:30 - 10:45 AM Break
10:45 - 11:45 AM Community Justice (Funds 230 and 355) 3 / 86
• Introductions
• Budget discussion; Special Re•uests 14 / 437
11:45 - 1:15 PM Sheriff's Office (Three Districts) 3 / 110
(1) Sheriffs Office (Funds 235-256),
(2) Countywide Law Enforcement District
(District 1) (Funds 701 and 703), and
(3) Rural Law Enforcement District
(District 2) Funds (702 and 704)
411 • Open public meeting for Countywide Law
Enforcement District (District 1)
• Open public meeting for Rural Law Enforcement
District (District 2)
• Introductions
• Budget discussion; Special Requests 14 / 415
• Public comment
• At conclusion of presentation, continue
Countywide Law Enforcement District meeting
to Friday, May 29th, at 9:30 a.m.
• At conclusion of presentation, continue Rural
Law Enforcement District meeting to Friday,
may 29th, at930am.
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1:15 - 1:25 PM Break
Support Services
• Introductions
• Budget discussion
1:25 - 1:35 PM • Board of County Commissioners (Fund 628) 6 /203
•
Page 1
5/28/2015
Budget Presentation
Deschutes County
Department of Community
Justice
May 28,2015: 10:45A.M.
Budget History
JUVENILE COMMUNITY JUSTICE
FY2013 FY2014 FY2015 FY2016 V.
FTE 53.00 48.20 47.80 47.80 0
Expense 6,015,392 5,926,932 6,172,643 6,401,253 +6%
ADULT PAROLE AND PROBATION
FTE 32.55 33.55 33.55 35.55 +9%
Expense 3,868,418 4,451,254 4,793,128 5,200,624 34%
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5/28/2015
Juvenile Community Justice
Program/Project Funding
Admin& Assessment Field Behavioral Functional Detention
Support &Court Services Health Family
Services Therapy
County 88% 93% 97% 100% 20% 93%
State 9% 4% 2% 0"%0 80% 4%
Other 3% 3% 0% 0% 0% 3%
$628.055 $836.024 $1.429.936 $248.938 $362.467 $2.613.085
Juvenile Community Justice
ACCOMPLISHMENTS FY 2015 PRIORITIES FY 2016
• EPICS sustainability w Workloads match EBP
(54% 2014 average) Services to Victims of
• RAI implemented juvenile crime
• AOD protocol Begin dialogue and
• Restructure to full EBP assessment for reception
center
Developing resources to
keep youth in their
homes/communities
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•
• 5/28/2015
Adult Parole and probation
Program/Project Funding
Admin Adult Field Operation*
Admin& Felony Supervision Misdemeanor Elect.Monitor ng&
Support Supervision Community Service
County 0% 0% 89% 59%
State 99% 94% 3% 13%
Other 1% 6% 8% 28%
$811,412 $3,650,928 5392,994 5569,396
Adult Parole and Probation
ACCOMPLISHMENTS FY 2015 PRIORITIES FY 2016
▪ Deployment of Parole Justice Reinvestment
and Probation database. • Target Population
Adult Corrections • Prison eligible probationers
Information Database • Early release prison inmates
ACID. • Consist of approximately
EMD Program 200 offenders
• Program Stakeholders
• Effective Management • DA's office. Courts,
of
• Caseload Consolidation
Corrections,Courts,
Bethlehem Inn, Local Tx
programs,Sheriffs office
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e
5/28/2015
END
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