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2015-282-Minutes for Meeting May 28,2015 Recorded 6/23/2015 DESCHUTES COUNTY CLERK �V LO+���BL NANCY COMMISSIONERS' JOURNAL 06/23/2015 08:61'42 AM I1Il!IjlulIlluIluI II III 2 15 2 2 Do not remove this page from original document. Deschutes Count y Clerk Certificate Page 4 0 at 0 G� Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUDGET MEETING— COMMUNITY JUSTICE DESCHUTES COUNTY BOARD OF COMMISSIONERS THURSDAY, MAY 28, 2015 Allen Room, Deschutes Services Building Present were Commissioners Anthony DeBone, Alan Unger and Tammy Baney. Also present were Tom Ande rson, County Administrator; Erik Kropp, Deputy County Administrator; Mike Maier, Clay Higuchi and Bruce Barrett, Budget Committee; Wayne Lowry and Loni Burk, Finance; and from Community Corrections: Ken Hales, Sonya Littledeer-Evans , Tanner Wark, and Deevy Holcomb. Meeting minutes were taken by Bonnie Baker. Chair Bruce Barrett opened the meeting at 10:55 a.m. Ken Hales gave an overview of the budget history through 2013 and 2014 and FY 2015 to date. Ms. Littledeer-Evans discussed the three programs: Admin, Juvenile and Detention, and where funding comes from. (She referred to a PowerPoint presentation.) Ms. Littledeer-Evans spoke about assessment and court services for juvenile, with a significant caseload for the team. There can be 120 court hearings active at any time. They also supervise low-risk offenders with a caseload of about 75. Field Services works on risk reduction and intensive supervision of high-risk offenders. This team structure was implemented this year. Another team handles special programs who supervise a specialized caseload of sexual offenders, with between 35 and 50 in the caseload. Another team handles the community work crew, with about 50 youth a month involved. Behavior Health Unit and functional family therapy are combined. One supervisor oversees staff and a therapist, for crisis intervention. There are about 200 admissions per year. This is the only county in the State to provide this service. Alcohol and drug assessments, about 80, are also a part of their requirements. Minutes of Budget Meeting—Community Justice Thursday, May 28, 2015 Page 1 of 5 Functional Family Therapy receives most of the State funding, and specialized training is required. The outcomes are good. Referrals can come from schools and other organizations, not just law enforcement. They have separate male and female counseling groups in schools. About 75 families are served per year. Mr. Hales said they do a lot more than is required. Evaluations are not required unless court-ordered, and then the County pays for it. They are proactive and do this up front. Another add-on is a mental health professional involved in detention, as it is part of what they should do to be responsible for the overall wellbeing of the offender. Ms. Littledeer-Evans said that the FY 2015 accomplishments include effective practices in community supervision (EPICS), an evidence-based way to intervene and change behavior. This was implemented three years ago, and they reached the sustainability and maintenance stage at an average compliance rate of 54%. All counties started out with a goal of 20% compliance. Mr. Higuchi asked what they are measuring. Mr. Hales said it is not recidivism but to follow the proven model as it is supposed to be done; the results should be apparent in a few years. This model was adopted about almost all agencies in the State. Ms. Littledeer-Evans stated that this helps with skill development and risk assessment. Mr. Hales said the model is rigorous and is meant to help with building social skills and avoid risky situations. Ms. Littledeer-Evans said that staff sees this as being well accepted by the offenders. Regarding RAI, the risk assessment instrument, a community group worked on implementation to decide whether an offender is retained or released. It is evidence-based as well, depending on the risk of reoffending. They have used this since 2014, and it has improved relationships with community partners. Mr. Hales added that the steering committee recently met and all members stated it is working well. Alcohol and Other Drug protocol, AOD, has helped with first-time substance offenders. They always assumed in the past that a low-level offense meant the person is low risk, but this has been found to be untrue. They often go on to be chronic offenders. So all first-time offenders are being screened as to risk and the higher risk offenders will be referred for treatment. They seem to be catching the right youth and should have data within another year. Minutes of Budget Meeting—Community Justice Thursday, May 28, 2015 Page 2 of 5 Restructuring towards EBP, evidence-based practices, is underway. The team structure and assignment of duties are being examined, to make sure all decisions are based on best practices. FY 2016 priorities include having the workload match with the EBP. A good caseload for intensive supervision is about 20, but they are at 30 to 35 now. They are assessing and screening more at the front end, and some youth end up on supervision longer to make sure they get the treatment they need. This caseload needs to be under 25 to work properly. They provide services to victims of juvenile crime, to try to fill in the gaps of what is covered by the courts and what isn't. They hop e to develop a reception center in conjunction with law enforcement, especially when dealing with runaway youth. They get over 300 runaway youth per year and many of the offenses begin there. Some are low risk but high need. An interagency reception center may be able to help with these youth. Mr. Hales said that law enforcement ends up with a youth off the street and can't find a relative, and wants a way to handle this more efficiently. Commissioner Baney asked about this group's medical needs. There could be opportunities through the CCO for funding. Mr. Hales stated that there could be many agencies involved, including Health and Behavioral Health. Ms. Littledeer- Evans said that J Bar J is the only place that may have beds, but they also have an offender population. Empty space in the Juvenile building may work for this. Another issue is developing resources to keep youth in their homes or at least in. their community. This involves high-level intervention and services that are challenging to provide. There are no resources to fill this gap locally. Sometimes home is not the appropriate place for the youth, either. Mr. Hales said they are seeking funding to handle this gap between detention and referral to the Oregon Youth Authority. Discussion took place as to what space might be appropriate; it has to be non-secure. Commissioner Baney stated that she would like to see the word get out more about citizens fostering some of these youth. Ms. Littledeer- Evans said they need a nonprofit formed to do this, and that takes funding and cooperation. Commissioner Unger noted that the beginning net balance is low. Mr. Hales said that the beginning net working capital is being adjusted on purpose. Mr. Maier said he'd like to see this higher. Mr. Hales stated that the lower number is sustainable. Mr. Anderson noted that the PERS increase will impact all departments as well. Minutes of Budget Meeting—Community Justice Thursday, May 28, 2015 Page 3 of 5 Regarding Adult Parole & Probation, Tanner Wark spoke about Administration, Adult Field Operations and Adult Programs. The justice reinvestment grant was not available when they prepared the budget, so that number was not known at the time. Adult field operations involve supervising about 1600 adults by 22 officers; they'd like to add another officer. Misdemeanor supervision involves domestic and sexual abuse offenders. They have seen great progress with the adult programs with an average daily population of almost 100. Mr. Wark said that they deployed a new parole and probation database after two years of work. They can plug in new programs and get new information out of it. The State system does not work well for this. The electronic monitoring device program shows positive results with changes in alcohol abuse behavior. The program also includes fee and billing components. The population is now higher risk overall with a caseload of 35 to 50, but there is a decrease in ability to pay for things like electronic monitoring. The Department of Revenue pursues this as appropriate. Mr. Anderson noted that even if the offender doesn't pay for this, it is still less expensive than having them in jail. Mr. Hales added that those with monitoring for sanctions are not charged. Commissioner Baney asked about community service for those who are not paying for the EMD. Mr. Wark stated that they are examining this issue. Mr. Higuchi said the EMD saves money and is a better option for many than jail. Caseload is difficult to manage given the wide range of offenses and offenders. Across the board, they average 45 to 60, regardless of the type of offender. They had an increase of about 100 over the past year. It is easier to adjust with the workload spread out. Mr. Anderson stated that the relationships within the department seem to have vastly improved as well. Justice reinvestment began last year, with a target population of those who could. go to prison and early release inmates. He said that 51 out of 54 in this program were successful. They are working with the D.A. on managing some of these offenders. The total in this group is about 200. Program stakeholders include the Bethlehem Inn for reentry purposes. They work towards getting these individuals into self-sufficiency. Mr. Hales said the goal is to get them useful and back into the community, but the number one problem in the area with this is housing. The hope is to get the individual into stable housing within 90 days. The Parole Officer remains engaged during this process. Minutes of Budget Meeting—Community Justice Thursday, May 28, 2015 Page 4 of 5 For a cost of$20 million through the JR program, they saved $70 million. However, unfortunately the State does not redirect this savings to the programs that would help this population. Mr. Hales stated that the JR funds are also somewhat restricted. Being no further discussion, the session ended at 12:00 noon. DATED this (14, Day of 2015 for the Deschutes County Board of Commissioner Anthony DeBone, Chair Alan Unger, Vice Chair ATTEST: /i.4.1444,4:(..", ([4/ht._ . .Tammy ney, Co issioner Recording Secretary Minutes of Budget Meeting—Community Justice Thursday, May 28, 2015 Page 5 of 5 BUDGET COMMITTEE AGENDA Thursday, May 28th, 2015 • Program Budget Tab/Page 9:00 AM • Reconvene the Deschutes County budget meeting 9:00 - 10:30 AM District Attorney's Office (Funds 001-11 and 212) 3 / 97 • Introductions • Budget discussion; Special Requests 14 / 403 10:30 - 10:45 AM Break 10:45 - 11:45 AM Community Justice (Funds 230 and 355) 3 / 86 • Introductions • Budget discussion; Special Re•uests 14 / 437 11:45 - 1:15 PM Sheriff's Office (Three Districts) 3 / 110 (1) Sheriffs Office (Funds 235-256), (2) Countywide Law Enforcement District (District 1) (Funds 701 and 703), and (3) Rural Law Enforcement District (District 2) Funds (702 and 704) 411 • Open public meeting for Countywide Law Enforcement District (District 1) • Open public meeting for Rural Law Enforcement District (District 2) • Introductions • Budget discussion; Special Requests 14 / 415 • Public comment • At conclusion of presentation, continue Countywide Law Enforcement District meeting to Friday, May 29th, at 9:30 a.m. • At conclusion of presentation, continue Rural Law Enforcement District meeting to Friday, may 29th, at930am. 6 " �" a%a{i ais 1:15 - 1:25 PM Break Support Services • Introductions • Budget discussion 1:25 - 1:35 PM • Board of County Commissioners (Fund 628) 6 /203 • Page 1 5/28/2015 Budget Presentation Deschutes County Department of Community Justice May 28,2015: 10:45A.M. Budget History JUVENILE COMMUNITY JUSTICE FY2013 FY2014 FY2015 FY2016 V. FTE 53.00 48.20 47.80 47.80 0 Expense 6,015,392 5,926,932 6,172,643 6,401,253 +6% ADULT PAROLE AND PROBATION FTE 32.55 33.55 33.55 35.55 +9% Expense 3,868,418 4,451,254 4,793,128 5,200,624 34% 1 5/28/2015 Juvenile Community Justice Program/Project Funding Admin& Assessment Field Behavioral Functional Detention Support &Court Services Health Family Services Therapy County 88% 93% 97% 100% 20% 93% State 9% 4% 2% 0"%0 80% 4% Other 3% 3% 0% 0% 0% 3% $628.055 $836.024 $1.429.936 $248.938 $362.467 $2.613.085 Juvenile Community Justice ACCOMPLISHMENTS FY 2015 PRIORITIES FY 2016 • EPICS sustainability w Workloads match EBP (54% 2014 average) Services to Victims of • RAI implemented juvenile crime • AOD protocol Begin dialogue and • Restructure to full EBP assessment for reception center Developing resources to keep youth in their homes/communities 2 • • 5/28/2015 Adult Parole and probation Program/Project Funding Admin Adult Field Operation* Admin& Felony Supervision Misdemeanor Elect.Monitor ng& Support Supervision Community Service County 0% 0% 89% 59% State 99% 94% 3% 13% Other 1% 6% 8% 28% $811,412 $3,650,928 5392,994 5569,396 Adult Parole and Probation ACCOMPLISHMENTS FY 2015 PRIORITIES FY 2016 ▪ Deployment of Parole Justice Reinvestment and Probation database. • Target Population Adult Corrections • Prison eligible probationers Information Database • Early release prison inmates ACID. • Consist of approximately EMD Program 200 offenders • Program Stakeholders • Effective Management • DA's office. Courts, of • Caseload Consolidation Corrections,Courts, Bethlehem Inn, Local Tx programs,Sheriffs office 3 e 5/28/2015 END 4