2015-287-Minutes for Meeting May 18,2015 Recorded 6/23/2015 NANCYUBLANKENSHIP,FCOUNTY CLERK CJ L015'287 COMMISSIONERS' JOURNAL 06/23/2015 08'53'57 AM II I III I I I II I I III I IIII II I III 2 15-28 { Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, MAY 18, 2015 Present were Commissioners Anthony DeBone and Tammy Baney; Commissioner Alan Unger was present for a portion of the meeting. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; Steve Reinke, 911; Wayne Lowry and Chris Partain, Finance; Joe Stutler, Forestry; Timm Schimke, Solid Waste Department; Jane Smilie, Tami Ewing, Pamela Ferguson and Nancy Mooney, Health Services; Lt. Bryan Husband, Sheriff's Office; Nick Lelack, Chris Gracia, Todd Cleveland, Matt Martin and Peter Gutowsky, CDD; and David Doyle and Laurie Craghead, County Counsel. Also present was Ted Shorack, representing The Bulletin. Chair DeBone opened the meeting at 10:00 a.m. 1. Update on the Natural Hazards Mitigation Plan. From the University of Oregon were Michael Howard, Project Supervisor; Drew Pfefferle, Project Manager; and team members Michael Dehart, Maureen Jackson, Erin Hofan and Brett Sotherfield. Lori Furlong explained that flood and fire natural hazards were addressed specifically because of their tie to land use regulations. Wildfire is of course the biggest issue. Matt Martin added that other hazards are identified, such as dust, drought, volcanic activity and severe winter weather, but these are not specifically tied into land use or are less prominent. Minutes of Board of Commissioners' Work Session Monday, May 18, 2015 Page 1 of 14 Pages Ms. Furlong referred to a PowerPoint presentation, with an overview of the group's meetings and tasks, and the meeting objective for today. She explained the community ratings system in which the County does not participate. It goes above and beyond the minimum standards of the National Flood Insurance Program. DLCD feels that there would be a low return on investment of staff time and resources to be involved with the community ratings system, but that it could be more effective if there was more participation overall. She said that substantial improvements are based on 50% of the total costs of rehabilitation. The recommendation is to adopt the lower substantial improvements, under 50%, and track those over time to see if there is more than one permit or improvement done. Mr. Howard added that this could help reduce flood risk in some communities. The County could consider cumulative projects. Commissioner Baney asked if the bar moves, will the property owners never be done. Mr. Howard replied that they could do this over years, and it could increase the value of the property. Tom Anderson asked how they could establish the cost factor, since properties can be widely varied. Commissioner DeBone asked if they have any idea of how many structures this could involve. Mr. Martin responded that there are not a lot of properties since there is no large flood plain in the County. Discussion occurred about hazardous materials and critical facilities that may be in a floodplain. Code does not prohibit either of these now. Changing Code could reduce damage cause by floods and the threat to health, safety or water quality. Regarding the floodplain combining zone, three sections refer to floodplain regulations. They recommend combing two of them to reduce redundancy and to clarify Code. The wildfire hazard risk in the County is increasing due to population and unprotected residential development. One-third of the population is in rural, unincorporated areas. A map was shown detailing where wildfires have occurred in the past. Not much of this was in fire protection districts. Minutes of Board of Commissioners' Work Session Monday, May 18, 2015 Page 2 of 14 Pages SB 360, addressing the natural hazards mitigation plan, is being reviewed, as are model ordinances for wildland-urban interface areas. These could be at National Fire Protection Association standards to help address development and land use. They review what is in place in other localities, such as Ashland, Boulder County, Colorado and Jefferson County, Colorado; as well as wildfire mitigation processes in parts of Florida. Mr. DeHart stated that the wildfire hazards combining zone is the best practices option as it broadly regulates land use for all zones. This would eliminate the need to individually prescribe wildfire provisions for each base zone. This would be clear and consistent for owners and developers. For instance, roofing standards would point out that wood shake class B or higher still requires treatment. In wildfire situations in other areas, 100% of homes with wood shakes were destroyed, but just 20% of homes with other roofing material were destroyed. The County could prohibit wood shakes in the wildfire combining zones. The Sunriver Owners' Association adopted this in 1992. Joe Stutler stated that new homes are being built with shingles on the front and sides for decorative purposes. This is also an issue. They require treatment every five years and this doesn't get done. Another issue is the slope of the land. Those buildings on steeper slopes require greater defensible space. There are three zones of defensible space. Zone 1 is around the structure; zone 2 is cleaning up debris; and zone 3 is pruning up trees. This is not a one-time activity and needs to be maintained. Best practice is 100-200 feet in the three zones. This can be flexible depending on the amount of hazards. Mr. Stutler added that this needs to include vacant properties. Wildfire mitigation plans should have several things in the site plan, such as defensible space, access, water supply or achieving firewise recognition. This should be in place before subdivision approval. Development code indicates some mitigation is required but is vague. Mr. Stutler shared a map showing fire districts versus unprotected lands. About 21% of these lands are under County jurisdiction, and the rest is federal. (It was noted that the Alfalfa Fire District needs to be included.) Minutes of Board of Commissioners' Work Session Monday, May 18, 2015 Page 3 of 14 Pages An owner or builder needs written statements from the Fire District indicating the District will serve the property. Mr. Stutler noted that it is greatly dependent on the individuals as well. It is easier with developers, but that is not most of the properties here. Mr. Lelack said that they do not see new subdivisions in the rural areas anymore, other than perhaps a cluster development or resort. Mr. Martin stated that they are not expecting instant decisions. They will develop a draft plan addressing these issues, figure out the cost/benefit factor, and then will work with the Board as to which to pursue. Commissioner Unger asked if they have gotten a response from the Planning Commission. Mr. DeHart said they asked a lot of questions, and stressed that some are not pressing issues while a few are or will be with increasing population. Mr. Howard said they wanted more information on the potential economic impacts. Commissioner Baney asked if they have spoken with the Builders' Association. Mr. DeHart replied that they got one letter from them. Mr. Howard added that they have not yet formally contacted them. Commissioner Baney stated that it would be good to know their view and of any unintended consequences. Chair DeBone said the value of discussing this is seeing the big picture. Many people practice wildfire mitigation, but some of this probably needs to be codified. Commissioner Bane stated that it is best to be vision driven and not applicant driven, or behind the curve. Since 78% of the County is publicly owned, they will bump up against some of those issues. 2. Finance Update. Wayne Lowry stated that there are not many vacant positions; the Sheriff and 911 have been hiring. The budget is in good shape, leading up to year-end. Community Development continues to show strength, and much of the revenue is now going into reserves. SRS funding was approved for the Road Department for another two years, in the amount of$800,000. Minutes of Board of Commissioners' Work Session Monday, May 18, 2015 Page 4 of 14 Pages Solid Waste is showing strength as well, at 8% ahead of this time last year. The trend is computed by two years of actual budget plus the current and projected budgets. However, they will need to talk about reserves. The RFP for the Finance/Human Resources software program was issued and five proposals have been received. The next step is the selection committee narrowing it down to three and going into the demonstration stage. This should take three or four months. CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 3. Consideration of Approval of Document No. 2015-109, the Amended 911 Operating Agreement. Steve Reinke said that the operating agreement explains who does what, regarding the 911 director and board. The user board recommends adoption, and it will then be ratified by the partner agencies. This provides clearly defined roles. They eliminated the executive board as being redundant, since all users have a voice. BANEY: Move approval of Document No. 2015-109. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 4. Grant Applications. • Before the Board was Consideration of Approval of an Application for a School-Based Health Center (SBHC) Mental Health Expansion Grant — Capacity Building and Support Project. Jane Smilie explained that the State had previously indicated they may not keep funding these positions, so she included them in the new budget in another way. However, the State now says it will now provide funding through a different process. Minutes of Board of Commissioners' Work Session Monday, May 18, 2015 Page 5 of 14 Pages Commissioner Baney said that she would like to know the outcomes of the health educator position. Recidivism in this County is the highest in the State, so she wants to learn more about the gaps. BANEY: Move approval of the grant application. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. • Before the Board was Consideration of Approval of an Application for a Family Drug Court Grant. Ms. Smilie introduced Pamela Ferguson, a retired Army nurse, who will be handling this grant and others. The funds are basically pass-through. BANEY: Move approval of the grant application. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. 5. Discussion of Fee Schedule. Chris Partain provided an annual review, per Code. This is an opportunity for departments to explain any significant changes. Most changes are small. There is one new fee, for notary services countywide. Mr. Anderson stated that they traditionally have not charged for this, but became apparent that people are coming in off the street specifically to get this done for free. There is still no fee for notarizing County documents or those f o r personnel.County The Sheriff's Office added this fee last year. It is in accordance with notary guidelines, but the Clerk and. Finance do not want to offer notarizing. Regarding Community Development, Mr. Lelack stated that they typically charge the actual cost of service, and that is up an average of 2.5% this year. They have not done an analysis but are working on it. Some fees are higher and some do not go up at all. The goal is to be fee-supported except for long-range planning. The study will drill down on this. Minutes of Board of Commissioners' Work Session Monday, May 18, 2015 Page 6 of 14 Pages Commissioner Bane noted the doubling of master planning fees. Mr. Lelack stated that this came up a couple of years ago but they never implemented it. This is a ballpark fee for a unique situation. Destination resort fees are at $13,000 as they are complicated and often controversial, especially if they are statutorily defined and the County has to deal with it. Skyline Forest is an example. This covers the cost of the big unknowns. Commissioner Baney asked about line 59, whether this is the same fee or separated out. Mr. Gutowsky said this is based on their experience with Tumalo Irrigation District; standard land use compatibility statements, what is allowed, what development can be used, and other formalities. Two LUCS have been contentious and challenged. They should elevate these to a major level to be able to send out more notices. There is significant additional cost. Mr. Lelack noted that Lane County does this. They have either a $75 sign-off fee or an administrative determination with a larger process necessary. The big question is often the interpretation of Code or of State law. Mr. Gutowsky added that if something is cutting-edge and has never been answered before, especially in regard to water and irrigation, this is necessary. Most LUCS require only a permit sign-off. In regard to Hearings Officer's deposits, he recommends doing away with the minor fee of$3,000 and change it from $150 to $175 per hour. It is almost always in the $4,000-$5,000 range, and there is a refund if it is not all spent. Commissioner Baney asked about the fee on page 37 regarding base of operations fee. It was explained this is a review of restaurant plans. A new location falls under the category of a new restaurant. The secondary location also needs to be inspected but it takes less time, so the fee is less. Ms. Partain said that any other changes have been explained or are not significant. 6. Discussion of Draft COD Annual Report and Work Plan. Mr. Lelack stated their goal is to maintain service through proper staffing, and they have been very lean with staffing. The hired a consultant to do a comprehensive user fee study and to develop comprehensive performance measures. They are now tracking in ways that they have not done before. Minutes of Board of Commissioners' Work Session Monday, May 18, 2015 Page 7 of 14 Pages They have had great goals in the past, but some were not tracked. Also, they wanted to review various types of permits and what might trigger the need for additional staff. He feels the thresholds are appropriate. The Planning Commission and Landmarks Commission met and provided feedback, and they have gathered public comments from a series of public meetings. Ms. Furlong said that they have completed the installation of Acela, and part of this was a series of trainings. They invited Redmond and Sisters to train then as well since they are using the same program. It has been a coordinated effort. They also trained major customers, in particular the COBA membership. This has been well received by customers. They are seeking more electronic reviews, as this is more efficient and saves time. They are seeing that uptick now. The State has new programs as well, and they can schedule inspections using an I-phone. Code enforcement is becoming virtually paperless, and can be done in real time. There will be a new application for remote inspections to be videotaped and approved that way. The same for administrative hearings for Code violations. They need to do these with the Hearings Officer since these cases often get bumped out of Circuit Court. Also, a Hearings Officer understands Code better than most judges. Mr. Lelack stated that they have a new Hearings Officer and are able to keep those costs down. There is a new Code enforcement technician as well. The Hearings Officers are Stephanie Hicks, who is local; and Dan Olson. Most cases are land use enforcement, such as people living in an RV, or digging in wetlands, or site plan approval issues not met. There are a lot of complaints in south County about multiple people living on properties. Some issues are the use of agricultural buildings, an events. Chris Gracia explained building official changes. He is training a Sisters person, and is focused on customer service and efficiencies. They are cross- training all they can, and getting people certificated. Remote inspections are a part of this, but it need to be vetted a little more for liability purposes. Minutes of Board of Commissioners' Work Session Monday, May 18, 2015 Page 8 of 14 Pages Large projects that are coming up are the Sisters Hotel phase I, and two assisted living centers in Sisters as well; and maybe the Pronghorn Hotel. Mr. Lelack said they are running out of time on their improvement agreement and he is meeting with them this week. Mr. Gracia stated that pre-planning meetings help so everyone knows the timeframe. One goal is public education, so they hold four classes for the public and professionals. Marijuana processing is a new item and they will have to work through this. Butane is used for the manufacturing and this can be a dangerous activity. They want to be proactive. They are looking at it from the agricultural standpoint. Building codes do not have a lot to say about what they grow; but processing is a different issue. Use of building is the question, including occupancy and hazards. This kicks in the building code requirements. Plan review times are holding fast for residential and commercial, but it is close. They would like to lower the target time. Mr. Lelack noted that the grading ordinance has come up but few participate in the hearings process. Mr. Gutowsky stated that this is mostly due to large-scale irrigation reservoir work. Excessive amount of grading would normally trigger a request for this kind of ordinance. Commissioner Unger asked about the presentation regarding using natural gas compression for vehicle fleets. Chair DeBone stated this is a long way off from being for private use. Federal research dollars are being used to review the concept. There might be a County fleet in the next five years. It might also be valuable for fixed-route garbage companies. Todd Cleveland stated that permitting is up 13-14% last year for on-site treatment systems. They process 1,000 permits per year with one FTE and a retiree. At this point they are probably not meeting the timeframe and it will take some time to get caught up. They coordinate with the DEQ on south County issues; there are more retrofits and upgrades. They are now up to 182 houses with ADT's. Chair DeBone said he would like to hear more from installers, neighbors, and customers. He may try to meet with Mr. Cleveland in the field. Minutes of Board of Commissioners' Work Session Monday, May 18, 2015 Page 9 of 14 Pages Mr. Cleveland said most people do not say anything about it and accept the new systems and necessary. Mr. Gutowsky said he has managed the Planning Division or eight months, and a main goal is quality service delivery. Revenue is up 113%. They have an exceptional collaborative process with the planners but often there is a lot of complexity and controversy. Some issues are Widgi Creek, weddings on EFU land, irrigation districts, solar panel farms, mining, the Miller Tree Farm, the dicolite mine at Lower Bridge, and the Caldera Springs expansion. The current planners are exceptional. Regarding the dynamics of long-range planning, this was a big year with many carry-overs. The issues are the Redmond large lot industrial site of over 1,000 near the Airport, the Bend Airport master plan, helicopter operations as approved by the FAA, the Bend UGB amendment, the Goal 11 exception, recreational marijuana (they are watching what the legislature is doing with this); plus natural resources issues such as Sage Grouse, spotted frog and salmon. They expect new and regional issues to arise. Mr. Lelack stated there is the University of Oregon project as presented today. And the Historic Landmarks Commission wants a lot more done, which would mean the need for more staffing. Chair DeBone asked about getting a team short-term to get some of this done. Mr. Lelack said they had talked about this as they have an ongoing commitment regarding historic resources. However, owner consent is required. They are doing ongoing outreach as necessary. Commissioner Baney said the HLC is aggressive and want to shore up what is in place, but they also want a lot that may not be sustainable. Mr. Lelack stated. that pre-2008 they had staff for this and the other agencies paid in. They are asking for one FTE. Bend and Sisters provide some of this now, and there is one FTE total. The County has a lot fewer historic resources than the cities. Chair DeBone asked about the large amount of historic documents to be scanned and whether those can be sent to the Historical Society. Mr. Anderson asked if there are more requests for work to be done than the resources to do them. Mr. Lelack said there are, and they have a list of things they hope to do if there are adequate resources. Minutes of Board of Commissioners' Work Session Monday, May 18, 2015 Page 10 of 14 Pages Mr. Gutowsky stated they are working on Tumalo community planning, Deschutes Junction and the comprehensive plan review that is due each twenty years. Mr. Anderson stead that the Planning Commission talked about a five- year work plan. This would not necessarily have exact timing but could include those things that do not come up often. Mr. Gutowsky noted that the list already in play stretches staff to the limit. They are also doing housekeeping amendments and those needed due to legislative changes. Commissioner Baney asked if they could contract with someone to do single pieces. Mr. Gutowsky pointed out that many require background knowledge or coordination with other projects. Mr. Lelack said they could develop a scope of services and might be able to bring in someone for a short-term project if the timing is right. Mr. Lelack explained that three are thirty-four appeals now before LUBA and half of those are form Deschutes County. This does not include what is on the horizon. Most of the time these are contentious and complex. Commissioner Baney observed that they have outgrown the way things have been run. This is applicant-drive all over the State, looking for loopholes. Locally there are not a lot of options other than a `yes' or `no'. Before the Board was Consideration of Approval of the Consent Agenda. Lt. Bryan Husband discussed the ATV grant application renewal. It is a two- year grant, continuing on July 1. There is a small match from the Sheriff's Office. It is a heavily utilized program due to increased use of OHV lands. It provides funds for four full-time seasonal positions, four ATV's and some other equipment. Three is a big influx of OHV visitors from other states, and. education is a key component to maintain the safety factor. This is separate from Search & Rescue, but can be utilized by SAR when appropriate. UNGER: Move approval of the grant application. BANEY: Second. VOTE: UNGER: Yes. BANEY: Yes. DEBONE: Chair vote yes. Minutes of Board of Commissioners' Work Session Monday, May 18, 2015 Page 11 of 14 Pages BANEY: Move approval of the balance of the Consent Agenda. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair vote yes. 7. Consent Agenda Items • Document No. 2015-286, License with Coffee Vendor in Deschutes Services Building • Document No. 2015-301, License with Coffee Vendor in Justice Building • Document No. 2015-304, Renewing an ATV Grant Program between the Sheriff's Office and Oregon Parks & Recreation Department • Grant Award to Leadership Bend for $1,000 • Minutes of Business Meeting and Work Session of May 13, 2015 CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 8. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District in the Amount of $3,443.02. UNGER: Move approval, subject to review. BANEY: Second. VOTE: UNGER: Yes. BANEY: Yes. DEBONE: Chair vote yes. CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY SERVICE DISTRICT 9. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District in the Amount of$2,807.46. UNGER: Move approval, subject to review. BANEY: Second. Minutes of Board of Commissioners' Work Session Monday, May 18, 2015 Page 12 of 14 Pages VOTE: UNGER: Yes. BANEY: Yes. DEBONE: Chair vote yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 10. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of$3,986,557.59. Tom Anderson said that half of this expense was debt schedule payments, four foreclosures, the Unger building remodel, and Road. Department purchases of chip seal supplies. UNGER: Move approval, subject to review. BANEY: Second. VOTE: UNGER: Yes. BANEY: Yes. DEBONE: Chair vote yes. 11. Other Items. • The City of Bend had asked for a support letter regarding HB 3282. The Bill was amended for a change relating to work tasks, and they would like a new letter. DLCD and 1,000 Friends did not want the bill originally. The new wording clarifies the issue and all parties are supportive. The Board concurred. • The Board then went into executive session to address County Counsel's annual performance evaluation. Being no other items discussed, the meeting was adjourned at 12:30 p.m. Minutes of Board of Commissioners' Work Session Monday, May 18, 2015 Page 13 of 14 Pages DATED this / 0 - Day of 2015 for the Deschutes County Board of Commissions . Anthony DeBone, Chair Alan Unger, Vice Chair ATTEST: j"fr ,;__ (frp(AA:(■(5rAkt■L_ Tammy Miley, Cp issioner ecording Secretary Minutes of Board of Commissioners' Work Session Monday, May 18, 2015 Page 14 of 14 Pages G�J r s e�L 2 0 e Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., MONDAY, MAY 18, 2015 — NOTE EARLIER TIME 1. Update on Natural Hazards Mitigation Plan —Matt Martin &Representatives of the U of 0 Community Planning Workshop Program 2. Finance Update -- Wayne Lowry 3. Consideration of Approval of Document No. 2015-109, the Amended 911 Operating Agreement —Steve Reinke 4. Grant Applications: • Approval of Application for School-Based. Health Center (SBHC) Mental Health Expansion Grant — Capacity Building and Support Project —Jane Smilie, Barrett Flesh, Pamela Ferguson • Approval of Application for Family Drug Court.Grant —Nancy Mooney 5. Discussion of Fee Schedule — Chris Partain 6. Discussion of Draft CDD Annual Report and Work Plan —Nick Lelack PLEASE NOTE:At any time during this meeting,an executive session could be called to address issues relating to ORS 192.660(2)(e),real property negotiations;ORS 192.660(2)(h),litigation;ORS 192.660(2)(d),labor negotiations;or ORS 192.660(2)(h),personnel issues;or other issues under ORS 192.660(2),executive session. Meeting dates,times and discussion items are subject to change. All meetings are conducted in the Board of commissioners'meeting rooms at 1300 NW Wall St.,Bend,unless otherwise indicated. If you have questions regarding a meeting,please call 388-6572. Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible,please call(541)388-6571,or send an c-mail to bonnie.baker(c.dcschutes.org. 7. Consent Agenda • Document No. 2015-286, License with Coffee Vendor in Deschutes Services Building • Document No. 2015-301, License with Coffee Vendor in Justice Building • Document No. 2015-304, Renewing an ATV Grant Program between the Sheriff's Office and Oregon Parks & Recreation Department • Grant Award to Leadership Bend for $1,000 • Minutes of Business Meeting and Work Session of May 13, 2015 Weekly Vouchers CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 8. Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY SERVICE DISTRICT 9. Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 10. Approval of Weekly Accounts Payable Vouchers for Deschutes County 11. Other Items PLEASE NOTE:At any time during this meeting,an executive session could be called to address issues relating to ORS 192.660(2)(e),real property negotiations;ORS 192.660(2)(h),litigation;ORS 192.660(2)(d),labor negotiations;or ORS 192.660(2)(b),personnel issues;or other issues under ORS 192.660(2),executive session. Meeting dates,times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners'meeting rooms at 1300 NW Wall St.,Bend,unless otherwise indicated. Ifyou have questions regarding a meeting,please call 388-6572. Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible,please call(541)388-6571,or send an e-mail to bonnie.haker(cdeschutcs.org. 14- (-%)1 i---. t II is., 4 ,,T -,-----'! ' 's-----1 \A EL.). 1/4:1 L: A - i L, - .,1 1 ci - ":.--:'. . - I I I O 1_, TN ' ,..r) t NI i■N L . cu I 1--- L a Al 0 I cA 1....i '. -.. c:-.) a-, ■ ',...5, CI I ,--, a i , •r- ■ _ 1 r: -, v.' I.c, 14\ kiTh C- k.1 sr i --, ---, 1 a N -..... r- N r s, , Hr 11\ cr %N... _. —0 I 43 tic ---1`._ i 1---, if. --■ II 1 , iL 1 : tr( ; : ...C. , \.) 1 • v-- iV 0 35 ,T c:-.5 ,c. `----- . . ---; -' ,-,, ,, i ...■•.,„„‘‘'''' ()"-1 -------___' - 1 1 . I a '.% ) di -5f - 1 . o 71:4• ---: ..Ili S.:,_ : ',.. ''' 4 - - ---4- •- - = $ ..d 1 . - -..1 r . ) -4111 :.----' 5 ,•• ,- l' 4 A .-..).--- cLY I k■l) 1 ' .. N.„,.::., \ -■ 1,, ' 1 1- 1 , f• 1 (13 eJ � cs ci fi % wt or 1 h C V d 316: ry F F ni Community Development Department ` { Planning Division Building Safety Division Environmental Soils Division P.Q. Box 6005 117 NW Lafayette Avenue Bend, Oregon 97708-6005 (541)388-6575 FAX (541)385-1764 http://www.co.deschutes,or.usicddi TO: Deschutes County Board of County Commissioners FROM: Peter Russell, Senior Transportation Planner DATE: May 18, 2015 RE: UofO review of County policies and regulations pertaining to wildfires and floods Background Deschutes County updated the Natural Hazards element of the Comprehensive Plan in 2011. Section 3.5 of the Comprehensive Plan sets County policies regarding natural hazards and references the Deschutes County Natural Hazards Mitigation Plan (NHMP). Specifically, Policy 3.5.1 requires regular review of the Natural Hazards component of the Comprehensive Plan. The Planning Division has contracted with the University of Oregon (UO) Community Planning Workshop(CPW)to assist in this task. The CPW team has reviewed the Comprehensive Plan and the development code as they pertain to natural hazards. The CPW team, based on staff direction, has limited its assessment to the relevant chapters in Titles 15, 18 and 19 for how they address wildfires and flooding. Summary The purpose of the work session is for CPW to present their findings to the Board for general discussion. The CPW team, which is working under the supervision of myself and Matthew Martin, has spent several months in this effort. The CPW team has also researched, at both the regional and national level, model ordinances on the topic of jurisdictions using their policies and development codes to proactively minimize the potential harm from wildfires and floods. The CPW team has worked closely with Will Groves, the County's certified floodplain manager (CFM), and Ed Keith, County Forester, and Alison Green, Project Wildfire. The CPW team presented its findings to Deschutes County Planning Commission at work sessions on April 7 (floodplain) and April 23 (wildfire). Included in the packet for both work sessions were excellent resource documents with specific citations where County policy and/or code language could be revised. Conclusion CPWs presentation to the Board will include recommendations for the Board's consideration. Staff will await the Board's direction on how to proceed. Enclosures: May 8, 2015, memo from CPW to Board March 27, 2015, memo from CPW to Planning Commission April 9, 2015, memo from CPW to Planning Commission Quality Services Performed with Pride ` . '.., �."�,. tm a.1��mu�. 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's 2,*";4'' :. r•i-. = 0, 0 N • , 0 . ,,,,,4, •.,°- 0•+if*,,,,.'",,I,,■31‘rrto,t..,1' .' 0• , • V) E r0• -71--1 C v) s— C tljp C . ■ . '''tl,t1'a'l''' --C:, ..P -P a 0_ 0 o -1-) LI- ,- ..; • : ' ".i,,,R..., —C (...) 0 sr,-,.. u ..• ii • -,. 'rOi i s ., • ., "': ., '. 11, • 12 0 Monthly Meeting with Board of Commissioners Finance Director/Treasurer AGENDA May 18, 2015 (1) Monthly Investment Report — April 2015 (2) April 2015 Financials CCO . CO CO N e Q) N N CO- O O o 0 0 0 0 O ov p o C 0 � inncoti 00c�O ' urn r�i 0 c o . ccao 00Q B M Nr o _ c., a o c E ' N V—cam) C ' m c�-c a CO N ti CO � o co LO M c ° �= ►` �. a`°i CO .- ° v— O 02o � ; V = 4°; -C O >' 'a - cIDaco � cct c g © u ',' Q 1- C) Q Q) 3 0 c c 0 N J C) 0 M = A A CL N m coo J d co co c °) of d 0 CO E o U tn. R L 6.3 E Z CO = Q ?, c a' G ++ C E v o 0 o v 1 c a o e C ' O o o cn cn O I cn CO 10 0 0 0 = 0 0 1,- N 47 N N N 0 0 Ea Ii ut t CO r 0.) a) iii cn = N ay' E ai ro Ct 0 O 0 c •X •V d -z -z E 0 J ca C o a) a) N _ ~ a) 04= 00© O E cW N N e' 2 Q 0 - G CZ r ct C c I- a ~ n` � c o 'c °o- E ° -o -o 6.cn — E 0 U J J m m F 2 0 I— a J : , / LO o �;;p„.:' v. N. r- . dam' C C) CO C7 N NT — coM — O Y r M wv m co-. M E 28o ►7 CDC0OOC¢ CD A F� � a w;,� C. O7 CD O C`, C37 07 a'' O N co ,,MM N CO O 67 c CO C Q o N Sa CO CO N Cb N co. N o Z c‘i .. U Illgr O +m co d' m N U 0 69 6R 'c o m CA W N N a `i ) i C ° r G \ Fr',.q rn N N 0 N d cu co r...y ca ro N Q 0 c h a m © _al1 .5- O �..) 1— f6 CO CJ d j O 0 Cn o O O � n'' O I— n u- J H ( 1 ?.zR a Deschutes County Investments ... Portfolio Management Portfolio Details-Investments April 30,2015 Purchase Maturity Days To Ratings Coupon Par Market Book Call CUSIP 'Security Broker Date Date Maturity Moodys S&P Rate YTM 365 Value Value Value Date 273-150017-5 South Valley Bank CD 5/20/2013 5/20/2015 19 0.748 0.758 200.000 200 000 200,000 - - UMP972002570 Umpqua Bank 6/7/2014 6/7/2015 37 0 400 0 406 240,000 240,000 240,000 3692G5F7 General Electric-Corporate N CASTLE 9/17/2013 6/30/2015 60 AA+ Al 2.375 0.865 1,400,000 1,404,802 1,403,430 - 36962G5F7 General Electric-Corporate N CASTLE 1/10/2014 6/30/2015 60 AA+ Al 2.375 0.501 545,000 546,869 546,666 - SYS10316 Umpqua Bank 7/9/2013 7/9/2015 69 0.500 0.507 2,000,000 2,000,000 2,000,000 - 45906K0G76 International Bonds for Recons CASTLE 12/19/2014 9/1/2015 123 AAA Aaa 0.443 0.457 1 220,000 1,218,097 1,218,154 86459DA62 Morgan Hill Redev-B CASTLE 10/1/2014 9/1/2015 123 AA- 1.120 0.450 750,000 751 283 751,669 - 064159BA3 Bank of Nova Scotia CASTLE 4/3/2014 10/9/2015 161 A+ Aa2 0.750 0.621 540,000 540,934 540,305 ' 88059EGU2 Tennessee Valley Authority CASTLE 12/4/2014 11/1/2015 184 0.434 0.447 418,000 417,039 417,073 4 ... 1,464,645 - - 084670BG2 Berkshire Hathaway Inc CASTLE 3/3/2014 2/11/2016 286 AA Aa2 0.800 0.500 1.000,000 1,002 850 1,002 319 532457AN8 Eli Lilly&Co. CASTLE 3/24/2014 1/1/2016 245 AA- A2 6.570 0.500 1,408,000 1, 94 17275RAC6 Cisco Systems Inc CASTLE 2/27/2014 2/22/2016 297 AA- Al 5.500 0.550 1,874,000 1,949 841 1,948,471 - - 06406HCG20 Bank of New York Mellon Corp CASTLE 4/4/2014 3/4/2016 308 A+ Al 0.700 0.681 1,000,000 1,002 130 1,000 158 2/3/2016 650,000 650 390 651 052 3133734F6 Federal Home Loan Bank CASTLE 5/2/2014 4/15/2016 350 AA+ Aaa 0.772 0.600 78008K5V1 Royal Bank of Canada CASTLE 11/19/2014 4/19/2016 354 AA- Aa3 2.875 0.650 1,500,000 1,534 890 1,532,057 478160AY0 Johnson&Johnson CASTLE 1/7/2014 5/15/2016 380 AAA Aaa 2.150 0.620 1,529,000 1,556 048 1,553,087 - 3134G4WC85 Federal Home Loan Mtg Corp DA DAV 12/10/2014 5/27/2016 392 AA+ Aaa 0.500 0.521 2,000,000 2,000 480 120022332 Lewis&Clark Bank 12/8/2014 6/8/2016 404 1.000 1.014 240,000 240,000 2,000,000 5!27/2015 2/20/2014 6/15/2016 411 A+ A2 3.676 0.750 1,000,000 1,032,570 1,032,489 240,000 _ 9497460U8 Wells Farggo Corporate Note CASTLE 10/2/2014 6/15/2016 411 A+ A2 3.676 0.870 1,000,000 1,032 570 1,031,193 949746OUB Wells Faro Corporate Note CASTLE 12/12/2014 6/15/2016 411 A+ A2 3,676 0.860 1,000,000 1,032,570 1,031,330 686053CF4 Oregon School Boards Assoc CASTLE 3/7/2014 6/30/2016 426 A+ Aa2 0.000 0.999 3,000,000 2,972 130 2,965,527 - - 31359YBY2 Federal National Mtg Assn CASTLE 10/16/2014 7/15/2016 441 0.354 0.365 1,693,000 1,680,810 1,685,668 - - 88059EMP6 Tennessee Valley Authority CASTLE 10/29/2014 7/15/2016 441 0.490 0 507 2 000,000 1,985 180' 1,987,991 - - LB Royal L 0 ._. 78008TL86 Bank of Canada CASTLE 11/26/2014 7/20/2016 446 AA- Aa3 2.300 0.800 1,630,000 1,660 758 1,659,550 94974BFL9 Wells Fargo Corporate Note DA DAV 12/9/2014 7/20/2016 446 A+ A2 1.250 0 834 1,000,000 1,005 840 1,005,032 - - 912828QX1 U.S.Treasury MBS 6/19/2014 7/3112016 457 AA- Aaa 1.500 0.548 1,000,000 1,014 060 1,011,824 084670683 Berkshire Hathaway Inc CASTLE 12/9/2014 8/15/2016 472 AA Aa2 2.200 0 690 2,000,000 2,040 320 2,038,521 - 3134G56B6 Federal Home Loan Mtg Corp MBS 7/7/2014_8/26/2016 483 AA+ Aaa 0 580 0 629 2 000,000 2,000 140 1,998,703 5126/2015 —.. ... o 9 _. 12/2/2014 3,000,666 666 8/26/2015 e /- 0- - 6 ..._ 0 —.. 2 000 OOD 2,002,940 2 000 000 9/9/2015 31359YLS4 Federal National Mtg Assnorp P1 CA5TLE 3/5/2014 9/15/2016 503 AA+ Aaa 0.778' 0.8422 3 672,000 3 666,879 _ 3133EOUM2 Federal Farm Credit Bank CASTLE 2/23!2015 9/9/2016 497 AA+ Aaa 0.640 0 640 _ 664,692 90521APH5 MUFG Union Bank MBS 3/11/2015 9/26/2016 514 A+ A2 1.500 1.113 1,800,000_ 1,812 060 1,809,609 8/26/2016 90521APH5 MUFG Union Bank CASTLE 3/17/2015 9/26/2016 514 As A2 1.500 1.085 775,000 780,193 779,463 8/26/2016 3134G3K33 Federal Home Loan Mtg Corp CASTLE 4/14/2015 9/27/2016 515 AA+ Aaa 0.700 0.700 1,000,000 999,640 1,000,000 6/27/2015 3130A1CD8 Federal Home Loan Bank CASTLE 7/17/2014 9/28/2016 516 AA+ Aaa 1.125 0.728 2,000,000 2,006,900 2,005,894 9/28/2015 3130A3B45 Federal Home Loan Bank MBS 10/28/2014 10/28/2016 546 AA+ Aaa 0.700 0,659 750,000 750,533 750,299'10/28/2015 912828RM4 U.S.Treasury CASTLE 12/27/2013 10/31/2016 549 AA+ Ma 1.000 0.727 1,000,000 1,008 200 1,004,046 - 3133EEBU3 Federal Farm Credit Bank PJ 12/10/2014 11/14/2016 563 AA+ Aaa 0.600 0.648 2,000,000 1,999,280' 1,998,534 - - 06050TLR1 Bank of America-Corporate CASTLE 5/13/2014 11/14/2016 563 A A2 1.125 1 050 1,900,000 1,905 073 1,902,146 - - — 06050TLR1 Bank of America-Corporate CASTLE 2/17/2015 11/14/2016 563 A A2 1.125 1 080 2,000,000 2,005 340 2,001,358 - 3133ECVVV2 Federal Farm Credit Bank CASTLE 12/17/2013 12/7/2016 586 AA+ Aaa 0.875 0,722 2,100,000 2,110 185 2,105,302 - - 064159DA1 Bank of Nova Scotia CASTLE 6/9/2014 12/13/2016 592 As Aa2 1.100 0.910 1,800,000 1,805,328 1,805,447 - - - /2 A — /2 o _ or 9 E 7/ 2044823 3136G1XP9 Federal National Mtg Assn PJ 3/6/2014 12/19/2016 598 AA+ Aaa 0.800 0.788 2,000,000 2,000 560 _ 06406HCA5 Bank of New York Mellon Corp CASTLE 4/23/2014 1/17/2017 627 A* Al 2 400 1 067 2 000,000 2,048 600 2,044,823 12/18/2016 912828SC5 U.S.Treasury CASTLE 1/16/2014 1/31/2017 641 AA+ Aaa 0.875 0.844 2,000,000 2,012 040' 2,001,082 - - 742651 DN9 Private Expt Fdg PJ 11/20/2014 2/15/2017 656 1.375 0 799 3,000,000 3,034 170 3,030,576 064159DZ6 Bank of Nova Scotia CASTLE 5/1/2014 3/17/2017 686 As Aa2 0.800 0.906 1,000,000 998,170 998,042 3/17/2016 984135A89 Berkshire Hathaway Inc CASTLE 4/10/2015 4/1/2017 701 AA Aa2 5.150 1.060 370,000 395,874 398,625 - - ' 912828SS0 U.S.Treasury VVF 1/17/2014 4/30/2017 730 AAA Aaa 0.875 0.950 2,000,000 2,010,460 1,997,050 - - 91159HH05 US Bancorp CASTLE 4/23/2015 5/15/2017 745 As Al 1.650 0.882 1,000,000 1,014,270 1,015,474 4/15/2017 ' 3135GOZD8 Federal National Mtg Assn PJ 10/7/2014 5/16/2017 746 AA+ Aaa 2,000 1.127 3,000,000 3,050,250 3,043,465 5/16/2016 961214CH4 Westpac CASTLE 4/7/2015 5/19/2017 749 AA- Aa2 1.200 1.061 2,000,000 2,004,500 2,005,617 - - 3136FPYB7 Federal National Mtg Assn VINISP 2/7/2014 5/23/2017 753 AA+ Aaa 2.050 0.885, 1,460,000 1,500,398 1,494,463 - - 31359MEL3 Federal National Mtg Assn CASTLE 12/23/2013 6/1/2017 762 AA+ Aaa 1 061 1.115 1000,000 984880' 977,534 - 31359MEL37 Federal National Mtg Assn _ CAS TLE 1/24/2014 6/1/2017 762 AA- Ma 1.081 1.136 1,05_0,000 1,034,124' 1 025,971 9 _ 2/ .. . 6/6/2017 - _ —. ._ Bonneville - - 1005,680 - _ _.Administratio.ra CASTLE /2 A 7 —.. . -- -. -- -- -- 670,378 - 842477PCHS3 Southern ev IICAoPubl c PowerAtutho CASTLE 6 4/24/2014 7/1/2017 792 AA- Aal 1.145 1.180 1,000,000 1 997,560' - — 999,251 - - ' 3135GOZF3 Federal National Mtg Assn VINISP 4/6/2015 7/28/2017 819 AA+ Aaa 1.070 0,865 2,000,000 2,009,080 2,008,864 7/28/2016 912828TM2 U.S.Treasury CASTLE 9/10/2014 8/31/20.17 853 0.625 1.061 1,000,000 997,810 989,998' - - Treasury 1 853 _ _ . _ 993,221 912828TM2 U.S.Treasu CASTLE 2/19/2015 8/31/2017 853 0 625 0 920 1 000000 997 81 D 313383JB8 Federal Home Loan Bank VINISP 12/26/2013 9/27/2017 880 AA+ Aaa 1.000 1.250 1,000,000 1,003,320 _ 994,1.41 - - 3136G0074 Federal National Mtg Assn VINISP 2/3/2014 9/27/2017 880 AA+ Aaa 1.000 0.943 1,050,000 1,052,048 1,051,412 9/27/2015 3130A1ZK7 Federal Home Loan Bank MBS 5/28/2014 11/28/2017 942 AA+ Ma 0.750 0,750 1,000,000 1,000 270 1,000,000 — 31 1 267 2,000,000 1,952,040 1,936,789 - 31771KA09D FICO Strip DA DAV 12/10/2014 11/30/2017 944 Aaa 1.205 — — __ 88059FAZ4 Tennessee Valley Authority CASTLE 11/21/2014 12/15/2017 959 AA+ 1 205 1.268 1 059,000 1,025,536 1,024,996 - - 961214BZ5 Westpac CASTLE 3/5/2015 1/12/2018 987 AA- Aa2 1,600 _1.490 2,000,000 _2,012 940 2 005,775 - - p.. E .. _ _ 00. - 1 215,550 31771EAL5 FICO Strip CASTLE 2/25/2015 2/8/2018 1014 1.257 1.323 740,000 1 714,485 — 31771EAL5 FICO Strip CASTLE 2/24/2015 2/8/2018 1014 - 1 252 1.318 1 260 713,790. 3130A25R3 Federal Home Loan Bank MBS 6/19/2014 6/19/2018 1145 AA+ Aaa 1.000 1.026 2,000,000 2,001,780 1,998,433 6/19/2015 939307HF4 Hillsboro SD Pension Bonds PJ 3/30/2015 6/30/2018 1156 Aa3 1.732 1 650 985,000 995,047 987,464 3136G16B0 Federal National Mtg Assn VINISP 1/21/2014 12/27/2018 1336 AA+ Aaa 0.750 1.820 1,000,000 999,850 978,348 6/27/2015 Local Govt Investment Pool 1 0.500 0.500 41,561,926 41,661 926 41 661,926 - Bank of the Cascades 1 0.500 0,500 4,730,774 4.730,774 4,730,774 - - i- 147,698,699 148,169,176 147,984,390 , Memorandum Date: May 12, 2015 To: Board of County Commissioners Tom Anderson, County Administrator From: Wayne Lowry, Finance Director k RE: Monthly Financial Reports Attached please find April 2015 financial reports for the following funds: General (001), Community Justice - Juvenile (230), Sheriff's (255, 701 , 702), Public Health (259), Behavioral Health (275), Community Development (295), Road (325), Community Justice - Adult (355), Early Learning Hub (370), Solid Waste (610), Insurance Fund (670), 9-1-1 (705), Health Benefits Trust (675), Fair & Expo Center (618), and Justice Court (123). The projected information has been reviewed and updated, where appropriate, by the respective departments. Cc: All Department Heads GENERAL FUND , Statement of Financial Operating Data July 1, 2014 through April 30,2015(83% of FY 2014 Fiscal Year) FY 2015 FY 2016 %of Actual Actual Budget Budget Projection I $Variance Proposed 1 Revenues Property Taxes-Current 21,906,239 22,311,336 98% a) 22,736,401 23,101,401 365,000 24,090,700 p Y Property Taxes-Prior 704,120 558,910 97% 576,500 595,500 19,000 500,000 Other General Revenues 2,116,386 1,969,690 88% b) 2,247,299 2,247,299 - 2,552,960 Assessor 875,381 800,447 91% c) 876,137 876,137 - 795,202 County Clerk 1,276,019 1,231,935 104% 1,181,190 1,481,190 300,000 1,534,420 BOPTA 16,097 13,342 83% c) 16,117 16,117 - 11,154 District Attorney 226,973 173,257 95% d) 182,612 296,212 113,600 182,612 Tax Office 236,278 207,323 93% c) 222,199 222,199 - 192,379 Veterans 80,787 62,202 61% 101,986 101,986 - 70,900 Property Management 91,900 20,000 80% 25,000 25,000 - 75,000 Grant Projects 2,000 - n/a - - - - Total Revenues 27,532,179 27,348,443 97% 28,165,441 28,963,041 797,600 30,005,327 Expenditures Assessor 3,559,750 3,050,101 80% 3,793,770 3,753,770 40,000 4,082,553 County Clerk 1,293,531 1,158,098 75% 1,536,210 1,536,210 - 1,601,228 BOPTA 59,895 51,902 73% 70,777 70,777 - 63,954 District Attorney 5,382,874 4,375,740 75% 5,835,377 5,485,377 350,000 6,105,457 Tax Office 796,232 664,656 76% 877,907 857,907 20,000 858,859 Veterans 292,672 260,859 73% 354,989 354,989 - 408,751 Property Management 248,054 219,806 85% 258,569 258,569 - 289,058 Grant Projects 130,054 - n/a - - - Non-Departmental 1,432,177 854,281 75% e) 1,139,696 1,039,696 100,000 1,134,572 Total Expenditures 13,195,239 10,635,442 77% 13,867,295 13,357,295 510,000 14,544,432 Transfers Out 16,327,584 12,616,540 83% 15,116,394 15,116,394 - 15,614,696 Total Exp&Transfers 29,522,823 23,251,983 80% 28,983,689 28,473,689 510,000 30,159,128 Change in Fund Balance (1,990,644) 4,096,460 (818,248) 489,352 1,307,600 (153,801) Beginning Fund Balance 10,371,843 8,381,199 109% 7,692,433 8,381,199 688,766 8,630,800 Ending Fund Balance $ 8,381,199 $ 12,477,659 $ 6,874,185 $ 8,870,551 $1,996,366 $8,476,999 FY 2016 Ending Balance as a percentage of FY 2016 tax revenues 34.5%I a) Current year taxes received beginning in October b) PILT received in July-$500,000 c) YTD Actual includes four quarters of A&T Grant d) Federal and State grant and Charges for Services in excess of amounts included in the budget e) Transfer to Personnel( Fund 650 )will not be required Page 1 COMM JUSTICE-JUVENILE Statement of Financial Operating Data , July 1, 2014 through April 30, 2015(83%of FY 2014 Fiscal Year) FY 2015 FY 2016 %of Actual Actual Budget Budget Projection I $Variance Proposed Revenues OYA Basic& Diversion 322,574 195,375 54% a) 359,149 359,149 - 382,817 State Grant - 59,000 65% b) 91,379 112,000 20,621 91,379 Inmate/Prisoner Housing 47,550 75,900 190% c) 40,000 85,000 45,000 55,000 Jail Funding HB#2712 36,311 27,170 74% a) 36,568 36,568 - 36,568 Food Subsidy 23,988 13,581 57% d) 24,000 17,800 (6,200) 24,000 Interfund Grant-Gen Fund 20,000 15,000 75% a) 20,000 20,000 - 20,000 Interest on Investments 7,611 7,967 114% e) 7,000 8,700 1,700 7,000 Leases 5,200 6,600 n/a 0 - 9,100 9,100 7,200 SB#1065-Court Assess. 17,335 19,706 328% g) 6,000 24,000 18,000 17,000 Contract Payments 7,415 7,464 166% h) 4,500 8,000 3,500 6,000 Discovery Fee 1,870 - 0% i) 3,800 - (3,800) - Case Supervision Fee - 6,531 n/a j) - 7,500 7,500 6,000 Federal Grants 9,434 1,205 n/a k) - 1,205 1,205 - CFC Interfund Grant 125,429 - n/a - - - - Miscellaneous 909 879 86% 1,025 1,025 - 950 Total Revenues 625,626 436,378 74% 593,421 690,047 96,626 653,914 Expenditures Personnel Services 4,887,572 4,177,129 81% e) 5,146,491 5,006,000 140,491 5,247,637 Materials and Services 1,035,701 839,755 82% e) 1,021,392 1,010,000 11,392 1,149,856 Capital Outlay - - 0% 1,100 - 1,100 100 Transfers Out-Veh Reserve 3,660 2,745 75% 3,660 3,660 - 3,660 Total Expenditures 5,926,933 5,019,630 81% 6,172,643 6,019,660 152,983 6,401,253 Revenues less Expenditures (5,301,306) (4,583,251) (5,579,222) (5,329,613) 249,609 (5,747,339) Transfers In-General Fund 5,368,346 4,473,620 83% 5,368,346 5,368,346 - 5,464,591 Change in Fund Balance 67,040 (109,631) (210,876) 38,733 249,609 (282,748) Beginning Fund Balance 1,177,566 1,244,605 100% 1,250,000 1,244,605 (5,395) 1,271,324 Ending Fund Balance $ 1,244,605 $ 1,134,974 $1,039,124 $1,283,339 $ 244,215 $ 988,576 I FY 2016 Ending Balance as a percentage of FY 2016 operating budget 15.4%1 a) Payments received quarterly b) Additional grant awards. Payments received quarterly c) Increase in projection due to out-of-County detention revenue d) Decrease in projection due to detention population numbers e) Projection based on annualizing year to date f) Sub-lease of space to Rimrock not included in FY 2015 budget g) State payment will exceed the amount estimated for FY 2015 budget h) Increased projection due to more than anticipated revenue for community service projects i) Agreement with District Attorney's Office no longer in effect j) Policy, requiring supervision fees, not anticipated at the time the FY 2015 budget was prepared. Projection based on annualizing year to date k) Increased projection due to receipt of FY 2014 funds in FY 2015 Page 2 SHERIFF•Consolidated Statement of Financial Operating Data July 1,2014 through April 30, 2015(83% FY 2014 of Fiscal Year) FY 2015 FY 2016 %of Actual Actual Budget Budget Projection _ $Variance Proposed Revenues (Funds 701 &702) Law Enf Dist Countywide 20,624,082 20,335,007 100% 20,365,842 21,181,569 815,727 23,138,385 Law Enf Dist Rural 12,526,331 11,956,572 94% 12,751,766 12,910,572 158,806 13,467,486 Total Revenues 33,150,413 32,291,578 98% 33,117,608 34,092,141 974,533 36,605,871 Expenditures(Fund 255) Sheriffs Services 2,308,182 2,045,101 81% a) 2,533,673 2,533,340 333 2,924,690 Civil/Special Units 1,132,029 1,026,998 86% 1,192,980 1,233,867 (40,887) 1,199,517 Automotive/Communications 1,701,586 1,302,222 69% 1,886,365 1,848,319 38,046 1,933,502 Investigations/Evidence 1,418,744 1,325,769 81% 1,627,803 1,608,430 19,373 1,742,055 Patrol 8,247,222 7,040,678 81% b) 8,712,500 8,462,783 249,717 8,773,601 Records 761,260 657,098 82% c) 798,805 774,150 24,655 771,954 Adult Jail 14,277,113 12,558,661 82% d) 15,397,472 15,287,961 109,511 15,957,373 Court Security 294,563 254,137 84% 302,867 348,928 (46,061) 310,394 Emergency Services 194,888 348,922 90% e) 387,102 386,837 265 220,046 Special Services 1,352,528 1,235,824 75% 1,655,424 1,652,516 2,908 1,585,098 Training 506,938 407,758 74% 551,318 549,515 1,803 575,344 Other Law Enforcement Svcs 801,895 640,774 79% 811,498 765,092 46,406 801,590 Non-Departmental 81,701 60,670 83% 72,813 72,813 - 93,379 Total Expenditures 33,078,650 28,904,613 80% 35,930,620 35,524,551 406,069 36,888,543 Revenues less Expenditures 71,763 3,386,965 (2,813,012) (1,432,410) 1,380,602 (282,672) DC Comm Syst Reserve 200,000 200,000 100% 200,000 200,000 - 200,000 Transfer to Reserve Funds 200,000 200,000 100% 200,000 200,000 - 200,000 Change in Fund Balance (328,237) 2,986,965 (3,213,012) (1,832,410) 1,380,602 (682,672) Beginning Fund Balance 9,553,793 9,225,556 120% 7,658,937 9,225,556 1,566,619 7,153,040 Ending Fund Balance $ 9,225,556 $ 12,212,521 $4,445,925 $ 7,393,146 $ 2,947,221 $6,470,368 a) Unplanned repair of Administration Building roof for$66,000 expected to be completed by year end b) Due to unfilled positions, personnel expenditures will be less than budgeted c) Savings from unfilled positions d) Savings from unfilled positions will be partially offset by higher overtime and unplanned jail maintenance expenses e) Homeland Security Grant for Communication equipment was awarded in September. Expenditures for this equipment is offset by grant revenue in Fund 701 Page 3-A SHERIFF-Fund 255 Statement of Financial Operating Data July 1,2014 through April 30,2015(83% of FY 2014 Fiscal Year) FY 2015 FY 2016 %of Actual Actual Budget Budget Projection $Variance Proposed Revenues(Fund 255) Law Enf Dist Countywide 20,817,324 18,429,116 72% 25,428,019 22,372,369 (3,055,650) 27,574,824 Law Enf Dist Rural 12,278,716 10,475,497 70% 14,948,526 13,152,182 (1,796,344) 15,784,087 Total Revenues 33,096,040 28,904,613 72% 40,376,545 35,524,551 (4,851,994) 43,358,911 Expenditures(Fund 255) Sheriffs Services 2,308,182 2,045,101 81% a) 2,533,673 2,533,340 333 2,924,690 Civil/Special Units 1,132,029 1,026,998 86% 1,192,980 1,233,867 (40,887) 1,199,517 Automotive/Communications 1,701,586 1,302,222 69% 1,886,365 1,848,319 38,046 1,933,502 Investigations/Evidence 1,418,744 1,325,769 81% 1,627,803 1,608,430 19,373 1,742,055 Patrol 8,247,222 7,040,678 81% b) 8,712,500 8,462,783 249,717 8,773,601 Records 761,260 657,098 82% c) 798,805 774,150 24,655 771,954 Adult Jail 14,277,113 12,558,661 82% d) 15,397,472 15,287,961 109,511 15,957,373 Court Security 294,563 254,137 84% 302,867 348,928 (46,061) 310,394 Emergency Services 194,888 348,922 90% e) 387,102 386,837 265 220,046 Special Services 1,352,528 1,235,824 75% 1,655,424 1,652,516 2,908 1,585,098 Training 506,938 407,758 74% 551,318 549,515 1,803 575,344 Other Law Enforcement Svcs 801,895 640,774 79% 811,498 765,092 46,406 801,590 Non-Departmental 81,701 60,670 83% 72,813 72,813 - 93,379 Total Expenditures 33,078,650 28,904,613 80% 35,930,620 35,524,551 406,069 36,888,543 Revenues less Expenditures $ 17,390 - $4,445,925 $ - $(4,445,925) $ 6,470,368- a)Unplanned repair of Administration Building roof for$66,000 expected to be completed by year end b)Due to unfilled positions, personnel expenditures will be less than budgeted c)Savings from unfilled positions d)Savings from unfilled positions will be partially offset by higher overtime and unplanned jail maintenance expenses e)Homeland Security Grant for Communication equipment was awarded in September. Expenditures for this equipment is offset by grant revenue in Fund 701 Page 3-B SHERIFF-Expenditure Detail Statement of Financial Operating Data July 1,2014 through April 30,2015(83% FY 2014 of Fiscal Year) FY 2015 FY 2016 %of Actual Actual _Budget Budget Projection , $Variance Proposed Expenditures Sheriff's Services Personnel 1,342,795 1,191,096 83% 1,431,828 1,448,630 (16,802) 1,461,450 Materials&Services 965,387 854,006 79% 1,086,745 1,084,710 2,035 1,384,240 Capital Outlay - - 0% 15,100 - 15,100 79,000 Total Sheriffs Services 2,308,182 2,045,101 81% 2,533,673 2,533,340 333 2,924,690 Civil/Special Units Personnel 1,027,640 907,569 85% 1,073,870 1,106,099 (32,229) 1,083,997 Materials&Services 104,389 119,429 100% 119,010 127,768 (8,758) 108,972 Capital Outlay - - 0% 100 - 100 6,548 Total Civil/Special Units 1,132,029 1,026,998 86% 1,192,980 1,233,867 (40,887) 1,199,517 Automotive/Communications Personnel 400,169 336,807 84% 399,334 404,296 (4,962) 429,015 Materials&Services 1,265,667 965,416 65% 1,486,931 1,444,023 42,908 1,476,187 Capital Outlay 35,750 - 0% 100 - 100 28,300 Total Automotive/Communications 1,701,586 1,302,222 69% 1,886,365 1,848,319 38,046 1,933,502 Investigations/Evidence Personnel 1,277,983 1,200,356 82% 1,470,106 1,446,246 23,860 1,519,563 Materials&Services 140,761 125,412 80% 157,597 162,184 (4,587) 159,892 Capital Outlay - - 0% 100 - 100 62,600 Total Investigations/Evidence 1,418,744 1,325,769 81% 1,627,803 1,608,430 19,373 1,742,055 Patrol Personnel 7,450,178 6,249,793 81% 7,728,332 7,497,302 231,030 7,786,690 Materials&Services 547,770 453,826 71% 636,868 618,916 17,952 621,976 Capital Outlay 249,274 337,060 97% 347,300 346,565 735 364,935 Total Patrol 8,247,222 7,040,678 81% 8,712,500 8,462,783 249,717 8,773,601 Records Personnel 659,297 560,037 81% 692,244 668,792 23,452 660,352 Materials&Services 101,963 97,061 91% 106,461 105,358 1,103 111,602 Capital Outlay - - 0% 100 - 100. - Total Records 761,260 657,098 82% 798,805 774,150 24,655 771,954 Adult Jail Personnel 11,899,534 10,509,293 83% 12,675,178 12,636,931 38,247 13,293,104 Materials&Services 2,069,651 1,729,131 80% 2,149,314 2,119,411 29,903 2,219,705 Capital Outlay 63,176 56,588 60% 94,215 76,588 17,627 172,948 Transfer Out-Jail(D/S&Cap Proj) 244,752 263,649 55% 478,765 455,031 23,734 271,616 Total Adult Jail 14,277,113 12,558,661 82% 15,397,472 15,287,961 109,511 15,957,373 Court Security Personnel 284,173 246,208 84% 292,715 338,872 (46,157) 300,806 Materials&Services 10,390 7,929 79% 10,052 10,056 (4) 9,588 Capital Outlay - - 0% 100 - 100 - Total Court Security 294,563 254,137 84% 302,867 348,928 (46,061) 310,394 Emergency Services Personnel 169,170 120,348 81% 147,942 148,794 (852) 160,302 Materials&Services 25,718 228,573 96% 239,060 238,043 1,017 20,544 Capital Outlay - - 0% 100 - 100 39,200 Total Emergency Services 194,888 348,922 90% 387,102 386,837 265 220,046 Special Services Personnel 1,152,258 987,966 78% 1,273,721 1,274,988 (1,267) 1,231,074 Materials&Services 183,769 160,943 72% 223,703 219,740 3,963 245,524 Capital Outlay 16,500 86,915 55% 158,000 157,788 212 108,500 Total Special Services 1,352,528 1,235,824 75% 1,655,424 1,652,516 2,908 1,585,098 Training Personnel 385,634 336,661 81% 416,955 415,609 1,346 429,089 Materials&Services 121,303 71,097 53% 134,263 133,906 357 146,255 Capital Outlay - - 0% 100 - 100 Total Training 506,938 407,758 74% 551,318 549,515 1,803 575,344 Other Law Enforcement Services Personnel 731,122 563,725 79% 717,594 676,510 41,084 708,029 Materials&Services 70,773 64,746 80% 81,310 76,279 5,031 87,361 Capital Outlay - 12,303 98% 12,594 12,303 291 6,200 Total Other Law Enforcement Svcs 801,895 640,774 79% 811,498 765,092 46,406 801,590 Non-Departmental Materials&Services 81,701 60,670 83% 72,813 72,813 93,379 Total Nan Departmental 81,701 60,670 83% 72,813 72,813 93,379 Total Expenditures $ 33,078,650 $28,904,613 80% $35,930,620 $35,524,551 $ 406,069 $ 36,888,543 a4 LED#1 -Countywide Statement of Financial Operating Data , July 1, 2014 through April 30, 2015(83% of FY 2014 Fiscal Year) FY 2015 FY 2016 %of Actual Actual Budget Budget Projection _ $Variance Proposed Revenues Tax Revenues-Current 16,698,208 17,003,177 98% a) 17,292,244 17,592,244 300,000 19,688,313 Tax Revenues-Prior 532,040 402,486 112% 360,700 430,700 70,000 451,000 SB 1145 1,630,823 1,629,017 100% 1,628,947 1,629,017 70 1,733,117 Sheriff Fees 365,577 276,897 132% b) 210,000 315,000 105,000 250,000 Concealed Handgun License - 134,041 89% 150,000 150,000 - 150,000 Jail Funding HB 3194 107,806 107,805 100% 107,806 107,806 - 107,806 Jail Funding HB 2712 36,311 27,170 59% 46,143 36,143 (10,000) 36,224 State Grant 85,781 247,375 290% c) 85,370 292,933 207,563 85,370 Prisoner Housing 329,918 161,679 202% d) 80,000 220,000 140,000 220,000 Inmate Telephone Fee 83,297 33,517 42% e) 80,000 40,000 (40,000) 35,000 Federal Grants 20,897 10,072 50% f) 20,000 10,072 (9,928) - Work Center Work Crews 69,723 27,166 54% 50,000 45,000 (5,000) 50,000 Contracts with Des County 475,815 74,991 124% g) 60,632 85,286 24,654 118,225 Inmate Commissary Fees 32,480 29,805 119% h) 25,000 37,000 12,000 30,000 Interest 50,563 49,753 124% 40,000 60,000 20,000 40,000 Donations-"Shop with a Cop" 38,361 66,368 102% 65,000 66,368 1,368 66,058 Miscellaneous 66,441 53,688 84% 64,000 64,000 - 77,272 Total Operating Revenues 20,624,082 20,335,007 100% 20,365,842 21,181,569 815,727 23,138,385 EXPENDITURES&TRANSFERS DC Sheriffs Office 20,817,324 18,429,116 73% 25,207,970 22,372,369 2,835,601 27,574,824 DC Comm Systems Reserve 80,000 80,000 100% 80,000 80,000 - 80,000 Transfer to Reserve Fund 100,000 100,000 100% 100,000 100,000 - 100,000 Total Expenditures 20,997,283 18,609,116 73% 25,387,970 22,552,369 2,835,601 27,754,824 Change in Fund Balance (373,200) 1,725,890 (5,022,128) (1,370,800) 3,651,328 (4,616,439) Beginning Fund Balance 6,507,110 6,133,909 117% 5,242,177 6,133,909 891,732 4,616,439 Ending Fund Balance $ 6,133,909 $ 7,859,799 $ 220,049 $4,763,109 $4,543,060 $ - a)Current year taxes received beginning in October b)Fees from distressed property sales and civil papers projected to exceed budget due to continued higher volume c)Homeland Security Grant for communications equipment awarded in September d)SB 395 inmate reimbursement revenue is projected to exceed budget due to number of repeat DUI! inmates e)Inmate telephone fees will be less due to changes in commission fees on interstate calls f)Inm t e State Criminal Alien Assistance Pro ram(SCAAP)g rant revenue received in Qtr 1 and was less than planned g)Transfer from Fund 240 for Court Security will be higher than planned h)Higher than anticipated inmate population Page 5 LED#2-Rural 702 , Statement of Financial Operating Data July 1, 2014 through April 30, 2015(83% FY 2014 of Fiscal Year) FY 2015 FY 2016 %of Actual Actual Budget Budget Projection $Variance Proposed Revenues Tax Revenues-Current 7,988,657 8,105,722 98% a) 8,272,852 8,382,852 110,000 8,783,959 Tax Revenues- Prior 262,227 196,001 116% 169,000 209,000 40,000 216,000 Des Cty Transient Room Tax 2,838,797 2,630,788 90% 2,920,654 2,920,654 - 3,151,787 City of Sisters 486,678 435,840 83% 523,010 523,010 - 543,930 Marine Board License Fee 155,221 56,914 34% 169,000 169,000 - 130,000 State Grant 124,246 58,748 45% b) 130,600 108,600 (22,000) 108,000 Court Fines&Fees 135,023 112,514 87% 130,000 130,000 - 130,000 Contracts with Des County 119,984 101,184 83% 121,650 121,650 - 125,810 US Forest Service 101,375 62,080 81% 76,500 76,500 - 76,500 School Districts 65,088 48,401 88% c) 55,000 72,000 17,000 55,000 Federal Grants 84,285 47,459 113% d) 42,000 49,776 7,776 20,000 Bureau of Reclamation 24,023 - 0% e) 27,000 27,000 - 27,000 Interest 21,715 27,661 132% 21,000 33,000 12,000 21,000 SB#1065 Court Assessment 17,435 19,706 131% 15,000 24,000 9,000 24,000 Federal Grants-BLM 16,213 - 0% f) 10,000 - (10,000) - Donations&Grants-Private 12,030 17,030 n/a - 17,030 17,030 - Miscellaneous 73,333 36,521 53% g) 68,500 46,500 (22,000) 54,500 Total Revenues 12,526,331 11,956,572 94% 12,751,766 12,910,572 158,806 13,467,486 EXPENDITURES&TRANSFERS DC Sheriffs Office 12,278,716 10,475,497 70% 14,948,526 13,152,182 1,796,344 15,784,087 DC Comm Systems Reserve 120,000 120,000 100% 120,000 120,000 - 120,000 Transfer to Reserve Fund 100,000 100,000 100% 100,000 100,000 - 100,000 Total Expenditures 12,498,716 10,695,497 71% 15,168,526 13,372,182 1,796,344 16,004,087 Change in Fund Balance 27,614 1,261,075 (2,416,760) (461,610) 1,955,150 (2,536,601) Beginning Fund Balance 3,046,683 3,074,297 127% 2,416,760 3,074,297 657,537 2,536,601 Ending Fund Balance $ 3,074,297 $ 4,335,372 $ - $2,612,687 $2,612,687 $ - a)Current year taxes received beginning in October b)DUN overtime grant reimbursements will be less than planned c)Quarterly billing in arrears. Bend/La Pine will exceed budget for the year d)HIDTA Grant overtime reimbursement will exceed planned amount for the year e)Quarterly billing in arrears with payments expected in Qtr 4 f)BLM notified DCSO that contract would not be renewed after FY 2015 Budget was adopted g)Restitution, records copy fees, and sale of scrap material will be less than planned Page 6 PUBLIC HEALTH Statement of Financial Operating Data , July 1, 2014 through April 30,2015(83%of FY 2014 Fiscal Year) FY 2015 FY 2016 %of Actual Actual Budget Budget Projection $Variance Proposed Revenues State Grant 2,878,140 2,720,642 85% a) 3,202,798 3,330,846 128,048 2,715,364 Environmental Health-Lic Fac 767,248 740,516 95% b) 779,450 779,450 - 802,450 OMAP 812,441 783,384 120% 655,250 1,015,358 360,108 1,023,650 Family Planning Exp Proj 400,900 181,122 33% 550,000 230,000 (320,000) 250,000 Interfund Grants&Contract 95,011 476,846 386% a) 123,618 645,557 521,939 64,000 Grants(Intergvt, Pvt, &Local) 139,171 73,396 27% 269,678 97,696 (171,982) - Patient Insurance Fees 232,968 113,729 58% 196,400 152,462 (43,938) 181,200 State Miscellaneous 229,520 34,747 21%a)c) 162,352 150,336 (12,016) 150,000 Federal Payments 161,576 109,589 73% a) 150,335 171,491 21,156 167,085 Vital Records-Death 100,535 107,825 108% 100,000 107,825 7,825 100,000 Health Dept/Patient Fees 80,653 39,716 50% 80,216 49,150 (31,066) 41,800 Contract Payments 92,637 7,538 11% a) 69,291 8,000 (61,291) - Vital Records-Birth 36,655 30,505 74% 41,000 41,000 - 40,000 Child Dev&Rehab Center 52,433 25,568 65% c) 39,609 30,759 (8,850) 30,759 Interest on Investments 9,077 12,362 206% 6,000 13,000 7,000 13,900 Grants&Donations 38,192 54,586 3639% a) 1,500 55,000 53,500 9,229 Miscellaneous 10,135 32,369 1156% 2,800 32,369 29,569 600 Total Revenues 6,137,293 5,544,438 86% 6,430,297 6,910,299 480,002 5,590,037 Expenditures Personnel Services 6,457,193 5,454,032 80% 6,794,032 6,650,491 143,541 6,780,254 Materials and Services 2,043,710 1,649,607 75% d) 2,189,982 2,584,740 (394,758) 2,189,311 Capital Outlay - 23,301 87% 26,700 26,700 - 100 Transfers Out 157,320 123,480 75% 164,640 164,640 - 117,640 Total Expenditures 8,658,223 7,250,419 79% 9,175,354 9,426,571 (251,217) 9,087,305 Revenues less Expenditures (2,520,930) (1,705,982) (2,745,057) (2,516,272) 228,785 (3,497,268) Transfers In-General Fund 2,701,475 2,251,230 83% 2,701,475 2,701,475 - 2,701,475 Transfers In-PH Res Fund 33,000 - n/a - - - 58,723 Transfers In-Gen. Fund Other 65,100 48,825 75% 65,100 65,100 - 65,100 Total Transfers In 2,799,575 2,300,055 83% _ 2,766,575 2,766,575 - 2,825,298 Change in Fund Balance 278,645 594,073 21,518 250,303 228,785 (671,970) Beginning Fund Balance 1,273,934 1,552,578 99% 1,570,821 1,552,578 (18,243) 1,789,387 Ending Fund Balance $ 1,552,578 $ 2,146,652 $ 1,592,339 $1,802,881 $ 210,542 $1,117,417 1 FY 2016 Ending Balance as a percentage of FY 2016 operating budget 12.3% a)Grants and contracts projected at amended contract amounts b)Majority of fees are due annually and collected in December&January c)Received quarterly, in arrears d)M&S increased to reflect amended grants and contracts.Appropriation will be increased as necessary Page 7 1 • BEHAVIORAL HEALTH Statement of Financial Operating Data July 1,2014 through April 30,2015(83%of FY 2014 Fiscal Year) FY 2015 FY 2016 %of Actual Actual Budget Budget Projection $Variance Proposed Revenues Administrative Fee 8,260,932 9,332,310 83% 11,210,767 11,210,767 - 2,005,307 State Grants 7,801,239 6,585,071 67% a) 9,783,430 7,706,176 (2,077,254) 7,523,964 OHP Capitation 469,069 220,270 56% b) 390,000 436,046 46,046 11,807,181 Federal Grants 184,980 95,574 47% b) 204,849 201,879 (2,970) 201,879 Patient Fees 219,846 166,964 83% 201,610 175,472 (26,138) 171,268 Title 19 246,484 257,222 143% 180,300 270,000 89,700 241,768 Liquor Revenue 142,665 73,637 49% 151,000 151,000 - 151,000 Divorce Filing Fees 129,788 107,064 76% 140,600 140,600 - 140,600 Interfund Contract-Gen Fund 127,000 74,158 58% b) 127,000 127,000 - 127,000 School Districts 6,952 - 0% c) 65,000 - (65,000) - Federal Grant(ARRA) 63,750 - 0% 34,000 - (34,000) - Interest on Investments 21,190 29,870 153% 19,500 31,200 11,700 30,000 Rentals 16,000 2,750 15% 18,800 18,800 - 18,800 Marriage Licenses 6,540 5,170 80% 6,500 7,800 1,300 6,500 Local Grants 52,891 752,365 n/a d) - 752,365 752,365 158,967 Claims Reimbursement 12,918 - n/a - - - - State Miscellaneous 31,820 26,800 n/a - 26,800 26,800 22,000 Justice Reinvestment HB3194 120,000 - n/a - - - - 1 52 548 988% 5 Miscellaneous 28,157 5 5,318 43,000 37,682 100 Total Revenues 17,942,221 17,781,773 83% 22,538,674 21,298,905 (1,239,769) 22,606,334 Expenditures Personnel Services 12,415,866 11,887,304 77% 15,467,644 14,300,000 1,167,644 16,413,987 Materials and Services 6,738,744 5,288,138 58% 9,121,319 7,394,499 1,726,820 8,262,692 Capital Outlay - 16,336 147% 11,100 16,336 (5,236) 100 Transfers Out 204,900 153,675 75% 204,900 216,902 (12,002) 328,100 Total Expenditures 19,359,510 17,345,453 70% 24,804,963 21,927,737 2,877,226 25,004,879 Revenues less Expenditures (1,417,289) 436,320 (2,266,289) (628,832) 1,637,457 (2,398,545) Transfers In-General Fund 1,377,302 1,147,750 83% 1,377,302 1,377,302 - 1,377,302 Transfers In-Acute Care Svcs 293,593 156,328 83% 187,594 187,594 - 168,864 Total Transfers In 1,670,895 1,304,078 83% 1,564,896 1,564,896 - 1,546,166 Change in Fund Balance 253,606 1,740,398 (701,393) 936,064 1,637,457 (852,379) Beginning Fund Balance 2,671,137 2,924,742 88% 3,313,248 2,924,742 (388,506) 3,893,237 Ending Fund Balance $2,924,742 $4,665,141 $2,611,855 $3,860,806 $ 1,248,951 $ 3,040,858 FY 2016 Ending Balance as a percentage of FY 2016 operating budget 12.2%I a)Oregon Health Authority grant projected at amended contract amount b)Received quarterly, in arrears c)Contract not executed d)Grant payments received in FY 2014 will be reported as FY 2015 revenue Page 8 COMMUNITY DEVELOPMENT Statement of Financial Operating Data , July 1, 2014 through April 30, 2015(83% FY 2014 of Fiscal Year) FY 2015 FY 2016 %of Actual Actual Budget Budget Projection $Variance Proposed Revenues Admin-Operations 40,102 44,950 88% 51,225 51,225 - 53,494 Admin-GIS 2,944 1,815 73% 2,500 2,500 - 2,500 Admin-Code Enforcement 261,188 247,063 90% 273,000 320,000 47,000 322,913 Building Safety 1,748,911 1,688,336 104% 1,616,713 1,995,500 378,787 2,152,073 Electrical 408,194 355,924 85% 418,506 420,000 1,494 467,770 Contract Services 264,039 260,267 123% 211,500 275,000 63,500 276,500 Env Health-On Site Prog 448,367 381,378 87% 437,358 438,000 642 475,170 Planning-Current 917,674 1,024,165 113% 902,876 1,140,050 237,174 1,069,975 Planning-Long Range 440,222 456,416 81% 560,658 610,000 49,342 694,249 Total Revenues 4,531,641 4,460,314 100% 4,474,336 5,252,275 777,939 5,514,644 Expenditures Admin-Operations 1,590,779 1,216,580 81% 1,500,181 1,500,181 - 1,621,802 Admin-GIS 123,751 105,535 82% 129,011 129,011 - 129,792 Admin-Code Enforcement 275,521 234,752 79% 297,852 297,852 - 318,953 Building Safety 688,035 638,931 78% 822,664 822,664 - 911,522 Electrical 217,271 188,112 80% 234,152 234,152 - 284,636 Contract Services 220,779 230,694 82% 281,699 275,000 6,699 323,458 Env Health-On Site Pgm 181,831 185,103 67% a) 274,228 250,879 23,349 335,801 Planning-Current 666,180 648,777 85% b) 766,687 780,500 (13,813) 941,099 Planning-Long Range 425,323 404,047 69% 586,061 585,500 561 590,415 Transfers Out(D/S Fund) 179,035 170,698 98% 173,673 170,698 2,975 164,225 Total Expenditures 4,568,505 4,023,227 79% 5,066,208 5,046,437 19,771 5,621,703 Revenues less Expenditures (36,864) 437,086 (591,872) 205,838 758,168 (107,059) Transfers In/Out In:General Fund-UR Planning 495,360 138,975 83% 166,770 166,770 - 99,039 Out:A&T Reserve (90,360) 100% (90,360) (90,360) - - Out:COD Reserve Funds - (687,470) 100% (687,470) (687,470) - (1,037,652) Net Transfers In/Out 495,360 (638,855) (611,060) (611,060) - (938,613) Change in Fund Balance 458,496 (201,769) (1,202,932) (405,222) 797,710 (1,045,672) Beginning Fund Balance 1,578,705 2,037,201 128% 1,589,113 2,037,201 448,088 1,600,000 Ending Fund Balance $2,037,201 $1,835,432 $ 386,181 $1,631,979 $ 1,245,798 $ 554,328 FY 2016 Ending Balance as a percentage of FY 2016 operating budget 9.9% a)$5,000 for Environmental Health portion of Fee Study&Financial Plan b)Payout for retiree,fee study,and filling vacant associate planner position Page 9 ROAD Statement of Financial Operating Data July 1, 2014 through April 30,2015(83%of FY 2014 Fiscal Year) FY 2015 FY 2016 of Actual Actual Budget Budget Projection $Variance Proposed Revenues 11 495 000 275 000 11 440 000 Motor Vehicle Revenue 11,300,058 9,597,928 86% a) 11,220,000 11,440,000 Receipts 1,259,367 373,840 33% 1,140,950 1,109,062 (31,888) 1,250,000 Federal-PILT Payment 1,064,365 1,250,809 123% b) 1,020,000 1,250,809 230,809 1,250,000 Other Inter-fund Services 850,395 205,702 21% c) 971,700 897,745 (73,955) 947,925 Cities-Bend/Red/Sis/LaPine 1,097,444 83,423 10% d) 804,200 940,212 136,012 902,000 State Miscellaneous 595,804 602,237 100% 602,629 602,629 - 603,572 Sale of Equip&Material 275,086 248,478 92% 271,000 422,199 151,199 278,500 Assessment Payments(P&I) 15,058 147,400 65% 225,840 210,000 (15,840) 160,000 Mineral Lease Royalties 206,097 169,253 121% 140,000 206,097 66,097 200,000 Interest on Investments 49,562 61,790 193% 32,000 55,000 23,000 40,000 Miscellaneous 117,069 38,637 152% 25,500 46,177 20,677 36,500 Total Revenues 16,830,304 12,779,497 78% 16,453,819 17,234,930 781,111 17,108,497 Expenditures Personnel Services 5,313,126 4,613,138 83% e) 5,555,695 5,584,404 (28,709) 5,643,206 Materials and Services 8,051,744 4,833,117 45% 10,622,604 9,385,240 1,237,364 10,837,116 Debt Service - 106,554 91% f) 117,000 106,554 10,446 - Capital Outlay 121,455 1,640,940 18% g) 8,875,507 2,459,464 6,416,043 8,503,257 Transfers Out 450,000 600,000 100% 600,000 600,000 - 600,000 Total Expenditures 13,936,325 11,793,749 46% 25,770,806 18,135,662 7,635,144 25,583,579 Revenues less Expenditures 2,893,978 985,748 (9,316,987) (900,732) 8,416,255 (8,475,082) Trans In-Solid Waste 282,148 223,617 75% h) 298,156 298,156 - 326,539 Trans In-Transp SDC - - 0% i)j) 2,000,000 1,000,000 (1,000,000) 1,000,000 Trans In-Road Imp Res - - 0% k) 1,000 12,405 11,405 - Total Transfers In 282,148 223,617 10% 2,299,156 1,310,561 (988,595) 1,326,539 Change in Fund Balance 3,176,126 1,209,365 (7,017,831) 409,829 7,427,660 (7,148,543) Beginning Fund Balance 6,846,576 10,022,703 112% 8,954,332 10,022,703 1,068,371 9,298,470 Ending Fund Balance $ 10,022,703 $11,232,068 $ 1,936,501 $10,432,532 $8,496,031 $ 2,149,927 I FY 2016 Ending Balance as a percentage of FY 2016 operating budget 8.40%1 a)Per Year-to-date State Highway Fund Revenue Model b)PILT payment received July 2014 c) Inter-fund service billed at year end d)Billed and collected upon completion of work e) Projection includes expenditures for unforeseen/unbudgeted retirements f)Final payments of two LID loans made in July 2014 g)Budget includes reserve funds for 5 year CIP h)Transfers made quarterly i)Transfer In-June 2015 j)Revised cash-flow estimate for CIP Projects extending into FY 16 k)Closing out fund 335 Page 10 ADULT PAROLE & PROBATION Statement of Financial Operating Data July 1, 2014 through April 30, 2015(83% of FY 2014 Fiscal Year) FY 2015 FY 2016 %of Actual Actual Budget Budget Projection $Variance Proposed Revenues SB 1145 3,028,672 3,025,316 100% 3,025,187 3,025,187 - 3,218,647 DOC Measure 57 220,788 217,845 99% a) 220,788 217,845 (2,943) 230,660 Electronic Monitoring Fee 235,642 175,721 80% 220,000 210,000 (10,000) 225,000 Probation Superv. Fees 208,461 180,022 95% 190,000 210,000 20,000 210,000 Interfund -Sheriff 50,000 41,670 83% 50,000 50,000 - 50,000 Crime Prevention Grant 50,000 25,000 50% b) 50,000 50,000 - 50,000 CFC-Domestic Violence 70,242 29,244 61% b) 47,996 47,996 - 46,736 State Subsidy 14,677 14,960 99% 15,158 15,158 - 15,610 Alternate Incarceration 17,725 15,509 103% c) 15,000 20,000 5,000 20,035 Interest on Investments 7,807 7,866 128% 6,150 8,000 1,850 7,000 Probation Work Crew Fees 9,137 8,389 169% d) 4,950 12,000 7,050 6,000 State Miscellaneous 4,142 4,142 96% 4,301 4,142 (159) 4,300 Leases 1,323 1,100 73% 1,500 1,500 - 1,500 Claims Reimbursement 6,997 - n/a - - - - Justice Reinvest HB3194 458,143 - n/a - - - 944,052 Miscellaneous 671 835 167% 500 900 400 500 Total Revenues 4,384,428 3,747,619 97% 3,851,530 3,872,728 21,198 5,030,040 Expenditures Personnel Services 3,343,789 3,003,165 83% 3,623,526 3,623,526 - 3,871,951 Materials and Services 1,107,365 824,314 72% 1,148,766 1,148,766 - 1,307,837 Transfer to Veh Maint - - - - - 20,736 Capital Outlay - - 0% 100 - 100 100 Total Expenditures 4,451,154 3,827,480 80% 4,772,392 4,772,292 100 5,200,624 Revenues less Expenditures (66,726) (79,861) (920,862) (899,564) 21,298 (170,584) Transfers In-General Fund 451,189 375,990 83% 451,189 451,189 - 451,189 Change in Fund Balance 384,463 296,129 (469,673) (448,375) 21,298 280,605 Beginning Fund Balance 747,520 1,131,982 110% 1,030,824 1,131,982 101,158 662,516 Ending Fund Balance $ 1,131,982 $ 1,428,112 $ 561,151 $ 683,607 $ 122,456 $ 943,121 1 FY 2016 Ending Balance as a percentage of FY 2016 operating budget 18.1%1 a)Annual payment received in July b) Interfund grants. Received when invoiced. Still waiting for response on Crime Prevention Grant c) Invoiced quarterly. Greater utilization d) One time payment from back-owing offender Page 11 EARLY LEARNING HUB Statement of Financial Operating Data July 1, 2014 through FY 2014 April 30, 2015(83% Note 1 of Fiscal Year) FY 2015 FY 2016 %of Actual Actual Budget Budget Projection $Variance, Proposed Revenues Federal Grants 258,463 179,052 77% 232,218 232,125 (93) 213,382 Title IV-Family Sup/Pres 21,994 - 0% a) 21,994 - (21,994) - Healthy Start Medicaid 60,561 41,421 69% 60,000 60,000 - - Youth Investment 124,493 - n/a - - - - State Grant 55,185 46,812 n/a a) - 105,326 105,326 105,326 HealthyStart/R-S-G 249,125 146,035 49% a) 295,190 292,086 (3,104) - OCCF Grant 132,326 - 0% a) 39,499 - (39,499) - Charges for Svcs-Misc 4,138 - n/a - - - - Program Fees 4,710 - n/a - - - - Miscellaneous - 4,543 227% 2,000 2,000 - 2,000 Court Fines&Fees 77,873 64,239 83% 77,086 77,086 - 77,086 Interest on Investments 2,868 2,075 83% 2,500 2,500 - 2,400 Donations 50 - n/a - - - - Private Grant 130 - n/a - - - - Sale of Assets 450 - n/a - - - - Interfund Grants 329,624 7,260 100% 7,260 7,260 - - Total Revenues 1,321,991 491,436 67% 737,747 778,383 40,636 400,194 Expenditures Personnel Services 501,770 220,586 85% 258,410 258,410 - 300,625 Materials and Services 1,402,021 550,257 63% b) 877,110 854,347 22,763 494,783 Total Expenditures 1,903,791 770,843 68% 1,135,520 1,112,757 22,763 795,408 Revenues less Expenditures (581,800) (279,407) (397,773) (334,374) 63,399 (395,214) Transfers In General Fund 278,739 210,240 83% 252,288 252,288 - 252,288 General Fund-Other 89,350 67,013 75% 89,350 89,350 - 89,350 Total Transfers In 368,089 277,253 81% 341,638 341,638 - 341,638 Change in Fund Balance (213,711) (2,155) (56,135) 7,264 63,399 (53,576) Beginning Fund Balance 548,572 334,861 105% 318,121 334,861 16,740 274,299 Ending Fund Balance $ 334,861 $ 332,706 $ 261,986 $ 342,125 $ 80,139 $ 220,723 ( FY 2016 Ending Balance as a percentage of FY 2016 operating budget 27.7%I Note 1:Through June 30, 2014 activity included Children & Families Commission a) Grants projected at amended contract amount b) M &S increase related to amended grant contracts Page 12 SOLID WASTE Statement of Financial Operating Data . July 1, 2014 through April 30,2015(83% FY 2014 of Fiscal Year) FY 2015 FY 2016 %of Actual Actual Budget Budget Projection $Variance Proposed Operating Revenues Franchise Disposal Fees 4,209,029 3,803,034 86% 4,413,809 4,600,000 186,191 4,830,000 Private Disposal Fees 1,518,056 1,332,173 86% 1,550,430 1,570,000 19,570 1,648,500 Commercial Disp. Fees 1,076,538 1,083,863 100% 1,082,144 1,200,000 117,856 1,260,000 Franchise 3% Fees 210,053 217,276 103% a) 210,000 220,000 10,000 220,000 Yard Debris 98,410 98,475 107% 92,000 104,000 12,000 104,000 Recyclables 33,345 25,881 58% b) 45,000 45,000 - 29,000 Special Waste 40,873 16,282 65% 25,000 25,000 - 25,000 Interest 11,028 14,294 143% 10,000 15,000 5,000 10,000 Leases 10,801 9,001 83% 10,801 10,801 - 10,801 Miscellaneous 21,508 22,807 114% 20,000 25,000 5,000 25,000 Total Operating Revenues 7,229,641 6,623,086 89% c) 7,459,184 7,814,801 355,617 8,162,301 Operating Expenditures Personnel Services 1,777,663 1,546,434 80% 1,936,555 1,887,195 49,360 2,003,432 Materials and Services 3,214,375 2,399,201 70% 3,435,926 3,283,101 152,825 3,408,674 Debt Service 930,157 381,624 41% d) 929,794 929,794 - 932,916 Capital Outlay 25,895 92,717 41% e) 227,000 224,523 2,477 116,450 Total Operating Expenditures 5,948,091 4,419,976 68% 6,529,275 6,324,613 204,662 6,461,472 Operating Rev less Exp 1,281,550 2,203,111 929,909 1,490,188 560,279 1,700,829 Transfers Out Appropriation Transfer (165,244) - 165,244 Road 282,148 223,617 75% 298,156 298,156 - 326,539 SW Capital&Equipment Reserve 545,000 1,250,000 56% f) 2,225,000 2,225,000 - 1,400,000 Total Transfers Out 827,148 1,473,617 62% 2,357,912 2,523,156 (165,244) 1,726,539 Change in Fund Balance 454,402 729,494 (1,428,003) (1,032,968) 395,035 (25,710) Beginning Fund Balance 1,224,767 1,679,169 118% 1,428,003 1,679,169 251,166 646,922 Ending Fund Balance $ 1,679,169 $2,408,663 $ - $ 646,201 $ 646,201 $ 621,212 FY 2016 Ending Balance as a percentage of FY 2016 operating budget 9.61 a)Payments due April 15th b)Recycling market prices are low and unpredictable at this time c)Revenues fluctuate with the weather/seasons d)Payments made November and May e)Capital purchases are in process f)Transfer made as resources required in reserve funds.Appropriation to increase appropriation is pending Page 13 RISK MANAGEMENT Statement of Financial Operating Data through April 30, 2015(83%of Fiscal FY 2014 Year) FY 2015 FY 2016 %of Actual Actual Budget Budget Projection $Variance Proposed Revenues Inter-fund Charges: General Liability 272,823 316,490 83% 379,793 379,793 - 859,198 Property Damage 326,526 326,920 83% 392,304 392,304 - 394,092 Vehicle 164,150 147,960 83% 177,550 177,550 - 179,850 Workers'Compensation 1,520,352 1,301,450 83% 1,561,804 1,561,804 - 1,137,484 Unemployment 318,566 268,340 85% 317,000 317,000 - 320,000 Claims Reimb-Gen Liab/Property 139,123 34,038 170% 20,000 40,000 20,000 20,000 Process Fee-Events/Parades 1,400 1,250 96% 1,300 1,300 - 1,400 Miscellaneous 14 - 0% 110 110 - 80 Skid Car Training 27,540 30,060 125% 24,000 34,000 10,000 27,000 Transfer In-Fund 340 - - n/a - - - 95,000 Interest on Investments 15,567 19,421 129% 15,050 20,000 4,950 25,000 TOTAL REVENUES 2,786,061 2,445,929 85% 2,888,911 2,923,861 34,950 3,059,104 Direct Insurance Costs: GENERAL LIABILITY Settlement/Benefit 268,561 153,863 Defense 49,872 18,543 Professional Service 33,139 24,849 Insurance 161,994 176,537 a) Loss Prevention 4,659 12,021 Miscellaneous 5,619 132 Repair/Replacement 4,531 4,974 Total General Liability 528,374 390,918 56% 700,000 700,000 - 780,429 PROPERTY DAMAGE Insurance 166,668 178,556 a) Repair/Replacement 211,158 26,324 Total Property Damage 377,826 204,880 82% 250,000 250,000 - 429,719 VEHICLE Professional Service 875 236 Insurance 205 21,300 Loss Prevention 22,021 15,661 Repair/Replacement 69,276 40,177 Total Vehicle 92,377 77,374 64% 120,000 100,000 20,000 89,213 WORKERS'COMPENSATION Settlement/Benefit 478,204 653,544 Professional Service 5,000 5,000 Insurance 155,474 124,149 a) Loss Prevention 44,261 44,512 Miscellaneous 52,488 40,449 Total Workers'Compensation 735,427 867,654 81% 1,075,000 975,000 100,000 984,626 UNEMPLOYMENT-Settlement/Benefits 102,324 93,198 47% b) 200,000 125,000 75,000 151,486 Total Direct Insurance Costs 1,836,329 1,634,024 70% 2,345,000 2,150,000 195,000 2,435,473 Insurance Administration: Personnel Services 324,005 257,772 78% 330,406 330,406 - 336,926 Materials&Srvc,Capital Out.&Tranfs. 146,109 111,064 56% 199,140 199,140 - 224,668 Total Expenditures 2,306,443 2,002,860 70%c) 2,874,546 2,679,546 195,000 2,997,067 Change in Fund Balance 479,618 443,069 14,365 244,315 229,950 62,037 Beginning Fund Balance 2,631,057 3,110,676 101% 3,074,957 3,110,676 35,719 3,200,000 Ending Fund Balance $3,110,676 $3,553,745 $ 3,089,322 $ 3,354,991 $ 265,669 $3,262,037mm FY 2016 Ending Balance as a percentage of FY 2016 operating budget 109%1 a)Annual premiums paid in July b)Payments made quarterly c) Appropriation for Materials&Services will be increased when required Page 14 DESCHUTES COUNTY 9-1-1 Statement of Financial Operating Data , July 1,2014 through April 30,2015(83%of FY 2014 Fiscal Year) FY 2015 FY 2016 %of Actual Actual Budget Budget Projection $Variance Proposed Revenues Property Taxes-Current 6,258,760 6,433,722 99% a) 6,482,015 6,657,015 175,000 6,940,000 Property Taxes-Prior 203,163 150,502 109% 138,000 163,000 25,000 100,000 Federal Grants 46,514 - 0%b)e) 150,000 50,000 (100,000) - State Reimbursement 41,813 41,304 115% 36,000 36,000 - 36,000 Telephone User Tax 756,775 379,737 51% c) 750,000 750,000 - 750,000 Data Network Reimb. 43,943 30,056 100% d) 30,000 30,000 - 30,000 Jefferson County 29,758 29,312 98% 30,000 30,000 - 30,000 User Fee 53,229 52,380 116% 45,000 53,000 8,000 45,000 Police RMS User Fees 236,717 194,865 66% d) 295,788 295,788 295,788 Contract Payments 39,075 - 0% d) 11,000 11,000 - 11,000 Miscellaneous 45,553 13,817 154% 9,000 13,817 4,817 10,000 Claims Reimbursement 29,857 - n/a - - - Interest 40,303 29,734 97% 30,600 30,600 40,000 Total Revenues 7,825,460 7,355,429 92% 8,007,403 8,120,220 112,817 8,287,788 Expenditures Personnel Services 4,420,333 3,996,644 70% 5,683,538 5,016,373 618,065 6,033,272 Materials and Services 1,996,805 1,570,473 76% 2,077,868 2,077,868 - 2,015,024 Capital Outlay 66,498 234,798 67% e) 350,000 250,000 100,000 200,000 Total Expenditures 6,483,636 5,801,916 72% 8,111,406 7,344,241 718,065 8,248,296 Revenues less Expenditures 1,341,824 1,553,513 (104,003) 775,979 830,882 39,492 Transfers Out-Reserve Fund 7,800,000 - n/a - - - Change in Fund Balance (6,458,176) 1,553,513 (104,003) 775,979 830,882 39,492 Beginning Fund Balance 10,398,030 3,939,854 116% 3,410,000 3,939,854 529,854 4,650,000 Ending Fund Balance $ 3,939,854 $ 5,493,367 $ 3,305,997 $4,715,833 $ 1,360,736 $4,689,492 IFY 2016 Ending Balance as a percentage of FY 2016 tax revenues 66.6%1 a)Current year taxes received beginning in October b)Reimbursement grant. No eligible expenditures made yet in FY 2015 c)Quarterly payments d)Annual billing in December-awaiting payments e) $100,000 of the budgeted CAD to CAD is a pass through between ODOT and Hood River County. Neither the revenue nor the expenditure will be reported as DC 9-1-1 FY 2015 activity Page 15 Health Benefits Trust Statement of Financial Operating Data FY 2014 FY 2015 FY 2016 July 1,2014 Actual through April 30, %of FY 2015 FY 2015 $Variance Proposed 2015(83%of Budget Budget Projection Fiscal Year) Revenues: Internal Premium Charges $ 14,485,502 $ 13,333,334 86% a) $ 15,517,000 $16,002,146 $ 485,146 16,153,000 Part-Time Employee Premium 16,955 13,609 68% b) 20,000 16,330 (3,670) - Employee Monthly Co-Pay 813,125 722,496 89% b) 810,000 866,995 56,995 865,000 COIC 1,595,847 1,541,441 92% b) 1,670,000 1,849,729 179,729 1,900,000 Retiree/COBRA Co-Pay 1,061,986 913,958 73% b) 1,260,000 1,096,750 (163,250) 1,336,000 Prescription Rebates 154,981 128,052 116% 110,000 128,052 18,052 130,000 Claims Reimbursements&Misc 2,419 306 1% 50,000 306 (49,694) - Interest 67,057 74,636 104% 72,000 88,000 16,000 112,000 Total Revenues 18,197,871 16,727,832 86% 19,509,000 20,048,309 539,309 20,496,000 Expenditures: Personnel Services(all depts) 129,509 102,014 70% 144,917 122,329 22,588 117,327 Materials&Services Admin&Wellness Claims Paid-Medical 11,450,686 9,419,367 75% c) 12,518,124 11,444,828 1,073,295 12,989,042 Claims Paid-Prescription 657,550 1,076,865 150% c) 718,847 1,233,488 (514,641) 767,309 Claims Paid-DentalNision 1,731,608 1,536,196 81% c) 1,893,029 1,846,576 46,453 2,020,649 Stop Loss Insurance Premium 275,052 270,940 68% 400,000 330,000 70,000 360,000 State Assessments 67,753 227,597 106% 215,000 227,597 (12,597) 240,000 Administration Fee(EMBS) 333,188 346,443 101% 343,000 420,000 (77,000) 420,000 Preferred Provider Fee 49,712 32,483 57% 57,200 40,000 17,200 46,000 Other-Administration 42,969 39,520 89% 44,642 44,642 - 104,381 Other-Wellness 117,775 148,731 76% 195,970 195,970 - 149,000 Admin&Wellness 14,726,294 13,098,143 80% 16,385,812 15,783,101 602,711 17,096,381 Deschutes On-site Clinic Contracted Services 850,209 652,858 69% 943,500 943,500 - 810,000 Medical Supplies 54,806 71,058 203% 35,000 100,000 (65,000) 63,000 Other 27,016 17,809 67% 26,777 26,777 - 27,505 Total DOC 932,031 741,725 74% 1,005,277 1,070,277 (65,000) 900,505 Deschutes On-site Pharmacy Contracted Services 314,801 218,356 71% 306,000 306,000 - 287,700 Prescriptions 1,588,726 1,005,963 59% d) 1,696,000 1,508,944 187,056 1,600,000 Other 13,250 11,071 83% 13,321 15,000 (1,679) 22,052 Total Pharmacy 1,916,777 1,235,390 61% 2,015,321 1,829,944 185,377 1,909,752 Total Expenditures 17,704,610 15,177,272 78% 19,551,327 18,805,651 745,676 20,023,965 Change in Fund Balance 493,261 1,550,560 (42,327) 1,242,658 1,284,985 472,035 Beginning Fund Balance 11,967,822 12,461,082 108% 11,585,710 12,461,082 875,372 13,190,000 Ending Fund Balance $ 12,461,082 $ 14,011,642 $ 11,543,383 $13,703,740 $ 2,160 3 57^$ 13,662,035 %of Exp covered by Revenues 102.8% 110.2% 99.8% 106.6%1 I 102.4%1 a) Projection is amount budgeted as Health/Dental Insurance expenditures in the operating funds b) Year to Date annualized c) Average of YTD annualized and 12 month rolling average d) YTD Actual-July through February. Projection is YTD annualized Page 16 FAIR AND EXPO CENTER Statement of Financial Operating Data , Through April 30,2015 FY 2015-Year to Date(83% FY 2014 of Year FY 2015 FY 2016 Actual Actual 1 %of Budget~ Budget 1 Projection I $Variance Proposed Operating Revenues Events Revenues $ 458,147 $ 401,365 64.2% $ 625,000 $ 524,634 $ (100,367) $ 463,000 Storage 35,590 45,794 101.8% 45,000 45,794 794 50,000 Camping at F&E 22,866 6,115 38.2% 16,000 11,900 (4,100) 20,000 Horse Stall Rental 52,084 7,860 14.9% 52,769 43,860 (8,909) 50,000 Concession%_ ).., .. Fond ,. .a 97,91. ..,. ° 97,917 11,411 100.0% b) 11,411 11,411 - - Annual County Fair(net) 205,000 244,000 122.0% c) 200,000 244,000 44,000 299,119 Interfund Contract - 63,278 n/a d) - 85,440 85,440 84,422 TRT-1%for Marketing - 51,809 17.7% 292,333 292,333 - 382,641 Miscellaneous 6,648 10,382 131.4% 7,900 10,782 2,882 10,900 Total Operating Revenues 878,251 933,688 70.8% 1,318,244 1,375,394 57,150 1,433,833 Operating Expenditures: General F&E Activities Personnel Services 895,582 767,971 82.9% 926,183 907,971 18,212 936,153 Materials and Services 672,862 507,619 63,7% 797,236 856,923 (59,687) 829,951 Total Operating Expenditures 1,568,444 1,275,590 74.0% 1,723,419 1,764,894 (41,475) 1,766,104 Other: Park Acq/Dev(Fund 130) 29,000 n/a e) - 29,000 29,000 30,000 Grants 176,289 280 n/a - 280 280 - Rights&Signage 72,000 98,238 122.8% 80,000 112,238 32,238 115,000 Interest 409 500 n/a - 500 500 300 Total Other 248,698 128,018 80,000 142,018 62,018 145,300 I Results of Operations (441,495) (213,884) (325,175) (247,482) 77,693 (186,971) Transfers In/Out Transfer In-General Fund 374,186 304,170 83.3% 365,000 365,000 - 300,000 Transfer In-Room Tax-(Fund 160) 262,900 92,676 85.4% 108,544 110,770 2,226 25,744 Transfer Out-Fair&Expo Reserve 100,000 - n/a - - - (62,740) Total Transfers In 737,086 396,846 83.8% 473,544 475,770 2,226 263,004 Non-Operating Expenditures Debt Service 112,974 68,281 60.8% 112,213 112,213 - 116,709 Capital Outlay 176,289 - 0.0% 100 - 100 - Total Non-Operating Expenditures 289,263 68,281 60.8% 112,313 112,213 100 116,709 Change in Fund Balance 6,328 114,681 36,056 116,075 80,019 (40,676) Beginning Fund Balance (6,673) (345) -0.4% 87,000 (345) (87,345) 100,000 Ending Fund Balance $ (345 3 114 3, 35 $ 123,056 $ 115,730 $ 7,326 $ 59,324 Beginning NWC per FY 2016 Requested Budget $ 100,000 a) See"Food&Beverage Activities Schedule" b) July and August Contract with Premier Services c) Revenues and Expenses for the annual County Fair are recorded in a separate fund and the available net income is transferred to the Fair&Expo Center Fund d) Reimbursement from RV Park for personnel expenditures recorded in F&E e) Budgeted transfer from Fund 130 for Fund 601 transferred to Fund 618 instead for maintenance of Center Circle Park Page 17 401• - N- CO N N N 0) o M ..(pp U7 1A 1p 0 co ❑ co ' coN. ) cow C) 0 N11) N CND CO O M 0) - tD N r U) M Co CO CD N CO CO N d CD N v r a) 44 >- Co 44 co co 0) 0) CO CO N- r N e N O N CD CO O CO CD N CO U) CO r C) i C7) N 0) - N Mr0 N CD Nr CO O M .` CC) .-0) eM--_r-CD N C W of N r...: ti Q Q 4? 44 44 44 c0 40 a) MCC) N 117 CO a N0) e- ..3- 42 CO N C.173 M 0 0 N U) Co N 0 L() r CO v co er to 0 0) N-r N r Cr) CO N 0) CD CD r C n C!D U) CO vi N N r CD CA r O r r r r r N U) er N N CO 2 44 44 49 4. 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N co 8 D 0 8 E E d E U 0) a w u `2 a) U) C1 v d 0 'p co m = a, ` • o '� h n a) a) 0 o. -o on aai o ccoo 0 in K m _w oi a O O c 10 Cn r c a a� E w _ ,- 0) 15c 1 = Cl) 0 13 0) 0 7 C ° a) o N O. l0 CA 0 d U- m I N CS C.) *, Cl 1c _0 0 W at ox H NDW UW 0 0 c ca K ' =' 0 fn ,2 p ._ C c o ` , 0 d c � W a) 3 a1 0.G U C 7 co a) o ❑ vi EL e o a) E m N o �0.. ...a W J CC m a m p Col Cif Ca � m D a 2 x11 ° 1— W O JUSTICE COURT Statement of Financial Operating Data , July 1,2014 through April 30, 2015(83% FY 2014 of Fiscal Year) FY 2015 FY 2016 %of Actual Actual _Budget Budget Projection $Variance Proposed Revenues Court Fines&Fees 425,632 321,310 71% 450,000 450,000 - 450,000 State Miscellaneous - - 0% a) 600 - (600) - Interest on Investments 653 382 47% 815 510 (305) 527 Total Revenues 426,285 321,693 71% 451,415 450,510 (905) 450,527 Expenditures Personnel Services 407,456 354,548 85% b)c) 416,045 425,000 (8,955) 429,540 Materials and Services 183,148 131,129 79% d) 166,093 160,000 6,093 173,385 Total Expenditures 590,605 485,678 83% 582,138 585,000 (2,862) 602,925 Revenues less Expenditures (164,319) (163,985) (130,723) (134,490) (3,767) (152,398) Transfers In-General Fund 140,819 62,000 83% 74,398 74,398 - 145,747 Change in Fund Balance (23,500) (101,985) (56,325) (60,092) (3,767) (6,651) Beginning Fund Balance 153,818 130,317 121% 107,621 130,317 22,696 60,000 End Fund Bal (Contingency) $ 130,317 $ 28,332 $ 51,296 $ 70,225 $ 18,929 $ 53,349 FY 2016 Ending Balance as a percentage of FY 2016 operating budget 8.8% a) State phased out this payment in FY 2012 b) Year to date actual, May and June projected to be the same as April c) Appropriation transfer required d) Assume that Apr-June same as March and that year end accrual same as FY 2014 Page 19 y h CAPITAL PROJECTS • Campus Improvement • North County Campus Deschutes County Campus Improvement(Fund 463) ' Inception through April 30, 2015 Received and Committed or Expended Projected Total RESOURCES: Transfer in (Note A) $ 796,617 $ - $ 796,617 Transfer in -General Fund 150,000 - 150,000 Transfer in -General County Projects (142)(Note B) 700,000 120,000 820,000 Oregon Judicial Dept Payment 20,000 - 20,000 Interest Revenue 10,368 - 10,368 Total Resources 1,676,984 120,000 1,796,984 EXPENDITURES: Basement Jail/Boiler Demolition JB1 168,109 - 168,109 Basement Public File View JB2 141,862 - 141,862 1st Floor Public File View JB3 117,980 - 117,980 1st Floor Restrooms/Haslinger Court JB4 401,231 - 401,231 1st Floor DeHoog/Bagley Court/Jury Room JB5 81,702 - 81,702 Accounting Area Open Workspace JB6 40,257 - 40,257 Courthouse DA Offices JB7 34,348 - 34,348 Hearing Room Justice Bldg 2/Basement Phases 1/2 JB8 453,744 349,554 803,298 "Stone Building" 720 - 720 Internal Service Fund Charges 7,477 - 7,477 Total Materials &Services 1,447,430 349,554 1,796,984 Revenues less Expenditures $ 229,554 $ (229,554) - Notes: A. Remaining proceeds of the OSP portion of the FF&C borrowing for the OSP/911 Building. B. FY 2016 Proposed Budget includes a$120,000 Transfer In from Fund 142. Completed Projects JRF 5/12/2015 Deschutes County North County Services Building Inception through April 30, 2015 ACTUAL Received and Encumbrances Project to Expended &Commitments Date Projected RESOURCES: Rental 500 - 500 500 Expended from Fund 142 for Design Center 1,427,013 - 1,427,013 a) 1,427,013 Transfers in: Fund 140 for Unger Remodel 202,461 572,745 775,206 b) 775,206 Fund 142( FY 2012) 600,000 - 600,000 600,000 Fund 140 for Antler Building (P& I) 151,736 - 151,736 151,736 1 Interest Revenue 9,420 - 9,420 9,420 Total Resources $ 2,391,130 $ 572,745 $ 2,963,875 $2,963,875 EXPENDITURES: Design Center-Hwy 97 Land&Building 1,402,013 - 1,402,013 1,402,013 Architecture/Design 47,092 - 47,092 47,092 Utilities 26,143 1,000 27,143 27,143 Fees, Permits&SDCs 520 - 520 520 Other 4,432 - 4,432 4,432 Total Design Center 1,480,200 1,000 1,481,200 1,481,200 Antler Building Land &Building 601,200 - 601,200 601,200 Building Improvements 42,364 - 42,364 42,364 Personal Property 27,016 - 27,016 27,016 Interest 2,827 - 2,827 2,827 Other 928 - 928 928 Total Antler Building 674,334 - 674,334 674,334 Unger Building Remodel Remodel Construction-Griffen Constr. 69,071 515,401 584,472 584,472 Architecture/Design 47,571 19,000 66,571 66,571 Relocation Costs 23,793 9,200 32,993 32,993 Fees&Permits 4,316 15,684 20,000 20,000 Utilities 2,028 972 3,000 3,000 Furniture, Fixtures&Equipment 6,404 43,596 50,000 50,000 Other 14,400 - 14,400 14,400 Total Unger Building Remodel 167,583 603,853 771,436 771,436 9 _ Other Internal Service Fund Charges 33,102 - 33,102 33,102 Evergreen School 3,803 - _ 3,803 3,803 Total Expenditures 2,359,022 604,853 - 2,963,875 2,963,875 Net $ 32,108 $ (32,108) - - a)The property was purchased in FY 2011 with resources from Fund 142-General County Projects. Also, $25,000 was paid to the architect from Fund 142 in FY 2011. b) The resources for the Unger remodel will be providced by Fund 140. c) The costs incurred through June 30, 20015 for alternate facilities for Justice Court and Parole& Probation will paid paid from Fund 462. c °' Community Development Department ❑ \` -� Planning Division Building Safety Division Environmental Health Division 1 ,, ,61,0, t 117 NW Lafayette Avenue Bend Oregon 97701-1925 (541)388-6575 FAX (541)385-1764 http://www.co.deschutes.or.us/cdd/ MEMORANDUM TO: Board of County Commissioners FROM: Nick Lelack,AICP, Director DATE: May 18, 2015 SUBJECT: Consideration of Approval of the Community Development Department Annual Report &Work Plan for Fiscal Year(FY) 2014-15 The purpose of this work session is to present the draft Community Development Department(CDD) Annual Report and Work Plan for Fiscal Year(FY) 2015-16 (July 1, 2015 to June 30, 2016). A public hearing on this report and work plan is scheduled for June 10. BACKGROUND Each spring, CDD prepares an Annual Report and Work Plan describing annual accomplishments and a proposed work plan for the coming fiscal year. The work plan describes the most important objectives and proposed projects in each CDD division based on: 1. The Board of County Commissioners' (BOCC) annual goals and policies; 2. Carry-over projects from the current or prior years; 3. Changes in state law; 4. Public comments;and 5. Grants/funding sources. The work plan is presented in draft form to our major customer groups, including the Central Oregon Builders Association (COBA) and the Central Oregon Association of Realtors (COAR),the Planning Commission,the Historic Landmarks Commission, interest groups, and is distributed with a request for comments to cities and the general public. The memorandum summarizes the department's accomplishments over the past year, Planning Commission and Historic Landmarks Commission (HLC) recommendations, and the draft work plan for next fiscal year. Quality Services Performed with Pride ACCOMPLISHMENTS Highlights of CDD's accomplishments over the past year include: 1. Maintained high customer service levels with increasing permit volumes across all divisions while experiencing significant staffing transitions (i.e., Building Official and Principal Current Planner retirements),and several high profile,complicated and contentious land use applications. 2. Completed the installation of the ePermitting system Accela, and assisted in the installation of this program in Redmond and Sisters, including providing extensive staff training and community training. Significantly enhanced Accela capabilities with building inspectors and environmental soils specialists. 3. Completed a major Code Enforcement Policy and Procedures Manual Update. 4. Finalized a Deschutes County Bicycle and Pedestrian on-line"story" map. 5. Created a one-stop shop at La Pine City Hall for city and county development applications in southern Deschutes County. Y 6. Coordinated with the Oregon Department of Environmental Quality (DEQ) and Oregon Department of Land Conservation and Development to prepare a draft Goal 11 Exception application, and conducted informational public meetings in April in La Pine and Sunriver. 7. Developed text amendments and facilitated Planning Commission and Board public review processes to adopt regulations in County Code pertaining to medical marijuana dispensaries. 8. Received a Certified Local Government (CLG) Grant from the State Historic Preservation Office to assist Deschutes County with its historic preservation programs. 9. Developed a Historic Preservation Strategic Plan, which provides a framework for shaping the rural county and Sisters' preservation programs and services over the next five years. 10. Convened a stakeholders group to draft a text amendment to prohibit the issuance of permits for properties in violation of County Code or a prior land use decision. 11. Contracted with the University of Oregon's Community Service Center to review County codes and policies regarding natural hazards and determine if the County's Natural Hazard Mitigation Plan, Community Wildfire Plans,or Codes need to be updated. 12. Coordinated with the City of Bend to amend the zoning map for the Airport Development and Airport- related subzones in Deschutes County Code (DCC), the forthcoming submittal of the Airport Master Plan Update amendments to the Comprehensive Plan and DCC,and UGB remand. 13. Convened a Transferable Development Credit (TDC) Advisory Committee to evaluate the existing program in light of the City of La Pine assuming land use jurisdiction in the Neighborhood Planning Area. 14. Participated with the Governor's Office, Sage Grouse Conservation Partnership, involving interagency and inter-stakeholder coordination on issues related to sagebrush and sage grouse habitat conservation on non-federal lands. 15. Administered a $400,000 U.S. Environmental Protection Agency (US EPA) Community-wide Brownfield Assessment Grant. The project, now in its second year, is funding nine Environmental Site Assessments and Area Wide Planning for the Mid-Town section of downtown Redmond. 16. Hired a consultant and initiated the CDD Comprehensive User Fee Study and 5-Year Operating Plan. -2- PLANNING COMMISSION/HISTORIC LANDMARKS COMMISSION RECOMMENDATIONS On April 9 and 23,the Planning Commission conducted public hearings on the draft Planning Division FY 15- 16 Work Plan. On April 23, the Commission unanimously recommended BOCC approval of the draft Work Plan. The Commission supported staffs recommendation to include a project to initiate a text amendment to reduce setbacks for Haner Park. Commissioners also expressed interest in developing a multi-year work plan over the next year to identify future projects such as updating the Tumalo Community Plan,developing the Deschutes Junction Master Plan,among others. On May 4, the Historic Landmarks Commission HLC conducted a work session on the Planning Division's ay ( ) g Division s draft Work Plan — historic preservation provisions. Currently, the Planning Division's historic preservation program is limited to administering a Certified Local Government (CLG) Grant from the State Historic Preservation Office(SHPO). This grant provides resources and in-kind contributions to: 1. Staff quarterly meetings with the HLC; 2. Provide scanning resources to the Des Chutes Historical Museum and Society; 3. Promote historic preservation through such program as Historic Preservation Month; 4. Fund education and training programs;and 5. Conduct outreach to potential historic property owners. The HLC generally endorsed the proposed Work Plan, but specifically recommended increasing CDD's historic preservation staffing resources and expertise to perform the following additional projects and duties: 1. Update the Goal 5 historic resources inventory descriptions as necessary. 2. Conduct an inventory of potential properties eligible for landmark designation. 3. Communicate more regularly with landmark property owners regarding benefits and responsibilities of designation. 4. Review and update as necessary relevant county codes for consistency with state laws and policies. 5. Increase collaboration between and among Deschutes County and four cities, state agencies, HLCs, and stakeholders in promoting and providing region-wide historic preservation education, outreach, and programs. 6. Increase the attention paid to,and protection of,the historic rural county setting. 7. Improve the management and access of historic property records in partnership with other agencies and local museum resources. 8. Provide more content to the story map descriptions. 9. Enhance the Sisters/County focus in demonstrating best historic preservation practices. 10. Expand historic preservation education, including fieldtrips that promote both public and other HLC participation. The HLC's recommendation represents a significant expansion of the current program. -3- DRAFT WORK PLAN CDD's primary objective in FY 2015-16 will be to continue to maintain high customer service levels with increasing development activity in the rural county, and in the cities of La Pine, Sisters, and Redmond, while sustaining appropriate staffing levels across all divisions. Two additional high priority objectives will be to complete the installation of the State's ePermitting software, Accela, and to adopt and begin to implement a 5-year operating plan for the department with new performance measures. The Planning Division Work Plan consistently generates public interest. In addition to the overall CDD objectives,the Division anticipates and proposes the following major projects in FY 15-16 (this list is not all- inclusive of the projects proposed in the attached Work Plan): 1. Process significantly more high profile,complex,and contentious land use applications than at any point over the past decade, including several LUBA appeals. 2. Process a Goal 11 Exception for Southern Deschutes County. 3. Coordinate with the City of Bend on the UGB remand which includes, but is not limited to, a Plan Amendment,text amendments,and updated Joint Management Agreement. 4. Coordinate with the City of Bend to adopt the Bend Airport Master Plan (BAMP) Update into the County's Comprehensive Plan including a potential Goal Exception, and text amendments to simplify and streamline airport zoning districts and regulations. 5. Administer the$400,000 U.S. EPA Community-Wide Brownfield Assessment Grant. 6. Initiate text amendments to regulation recreational marijuana. 7. Coordinate with the City of Redmond to amend its UGB for a regional large-lot industrial site. 8. Review status and decisions regarding sage-grouse and Oregon spotted frog. Since the Planning Commission made its recommendations, staff identified a project in the Building Division work plan to "Continue to review and refine the process for determining agricultural and equine exemptions meeting the requirements of ORS 455.315." Staff recommends cross-referencing this action item in the Planning Division's Work Plan because it will be a coordinated effort between the divisions. PUBLIC COMMENTS Citizens have provided comments on the draft work plan, proposing the following projects: 1. Haner Park: Correct mapping errors and/or setbacks as quickly and efficiently as possible. Note: The Planning Commission recommended including this project in the Planning Division's Work Plan;the project is included in the attached work plan. 2. Tumalo. a. Update the Tumalo Community Plan. The request states that the review"is not urgent," but needs to be followed through in the future.The Plan calls for a review every five (5)years. b. Review signage for bicycle crossing across Highway 20 in Tumalo. c. Ensure Tumalo residents within the unincorporated community boundary have a voice in issues impacting Tumalo. -4- d. Include all Tumalo stakeholders and interests, including business owners and patrons, property owners, renters,and all concerned citizens in matters that impact the community. Note: Updating the Tumalo Community Plan is not proposed to be initiated in the FY 15-16 Work Plan due to limited resources.The Planning Commission and staff discussed establishing a multi-year work plan to identify potential future years when such projects, including the project below, might be initiated. 3. Develop a Deschutes Junction Master Plan. Note:Staff discussed the timing of this project with the person requesting this action and explained that a more appropriate time to do so will be after Tony Aceti's Agricultural plan amendment and EFU zone change application process has been completed. The individual agreed that waiting until the pending project is completed is the most appropriate time, but wants to make sure this item remains on the long-term project list. Staff confirmed it will remain on the list. 4. Amend the zoning code to regulate RV camping or temporary uses on private property to require an electric drop to be installed if a utility services the lot,thereby eliminating the use of electric generators. Note:This project was proposed after the Planning Commission made its recommendation. 5. Address connectivity and integrating transportation and zoning systems in planning projects between Highway 97 and Highway 20. Note: No current projects are proposed in FY 15-16. 6. Support for addressing Sage Grouse and Oregon Spotted Frog in the work plan. Note:These projects are on the proposed FY 15-16 work plan. 7. Update Goal 5 wildlife inventories and maps, many of which were created or adopted in 1984 or 1992. Note:The sage grouse and spotted frog wildlife protection projects are proposed to be continued in FY 15-16. Perhaps this major Goal 5 project should be identified in a future year on a multi-year work plan. 8. If agricultural lands are evaluated, look at all agricultural lands and do not pursue one-off approaches. Note: The Land Conservation and Development Commission rule-making, if initiated, would address this issue and provide clarity to Deschutes County when agricultural lands are evaluated in the future. REQUESTED BOCC ACTION No action is requested at this time. -5- e‘�rs eb wco0 " ``"�ti Deschutes County Health Services lay ►, `-- GRANT APPLICATION REQUEST Official Grant Title: School-Based Health Center(SBHC) Mental Health Expansion Grant—Support Project—Youth Advisory Committee with Project Development Support _Source of Grant Funds: Oregon Health Authority Funding Amount (include amount Not to exceed $100,000 per year for two years per year if multiple years): Required Matching Funds (if None applicable): Application Due Date and 22 MAY 2015 Submission Method: FTE Required and Cost of FTE: 1.8 Staff Responsible: Pamela Ferguson, Program Manager, MCH Grant Administrator(if awarded): Jessica Duke, SBHC State Program Office Please answer the following questions: 1. What priorities in the Health Services Strategic Plan would this grant activity support? Provide data to describe a documented health need that would be addressed and that is consistent with the Strategic Plan. Health Services strategic priorities supported by this grant include ensuring needed mental and physical health services for the SBHC community. 2. Would this support core program activities and, if so, which one(s)? Are additional funds needed to support these activities? This Support Project grant would provide the funding for continued Youth Advisory Committee activities that support core prevention and training activities focused on suicide prevention, truancy reduction, self-esteem promotion and bullying prevention for our local high schools with SBHC programs. 3. Does this funding add new program activities? If so, what are the activities? Is it appropriate to add these new activities at this time? This grant will provide the continued funding for two Health Services positions: Health Educator 11(1.0 FTE) and Program Development Specialist(0.8 FTE). Both staff members have been notified that their positions may or may not be funded by this continuation grant opportunity. These positions were originally funded for two years, were categorized as limited duration and were not included in the FY16 budget request. The Department was recently encouraged by the State to re-apply for these positions because support project grant funding will likely be available for the 2015-2017 biennium. 4. Is there a science base to support delivering the activities and services listed? Please describe that science base. Rev. 2/24/2015 According to the Official Journal of the American Academy of Pediatrics, `Pediatric health care professionals increasingly are becoming aware of the high level of mental health needs of children. School violence, high dropout rates, bullying, high suicide and homicide rates, and increased levels of high-risk behaviors are reported commonly across the United States. The human and economic toll of inadequately addressing these mental health problems is significant. Untreated mental health disorders lead to higher rates of juvenile incarcerations, school dropout, family dysfunction, drug abuse, and unemployment. 5. How long would the funding be available? If the funding is for less than three years, what is the plan to transition the work, staffing and expenses after the funding ends? 1 July 2015— 30 Jun 2017 6. What is the application deadline? Do you anticipate any problems meeting this deadline? 22 MAY 2015 ..... 7. Do you have the staffing to write a competitive proposal? If not, how will you contract for these services? Yes. 8. Are there any matching requirements? [No. 9. What other partner organizations could potentially be applying?What is the plan to work with them? No other community partners are applying. Our Medical Sponsors, School Districts and other local community partners are very supportive of this continued opportunity to support these important Youth Advisory Committees throughout Deschutes County. 10. What are the potential political issues that could arise as a result of this application, funding, and/or activity? There are no political issues that we are aware of at this time. 11. What is the fiscal impact to the department if we are awarded this grant? Please attach fiscal impact analysis form completed with Business Manager approval. The total requested grant will cover 100%of costs associated with these continued positions, including an indirect charge. If the grant is awarded for a lesser amount than requested, our Business Manager will prepare a fiscal analysis to be reviewed by management. Si Li I ■- e artment Director Signature Date Director to Attend Board Meeting?V] Yes ❑ No (check one) Rev. 2/24/2015 Contract Specialist Review: Board Meeting Date: Time: Grant Application Number: Rev. 2/24/2015 DESCHUTES COUNTY HEALTH SERVICES MEMORANDUM To: Board of County Commissioners Christina Partain From: Sherri Pinner Business Manager CC: Tami Ewing Date: 5/13/2015 Re: FY 16 Health Services fee changes Public Health Fees for the Vital Records are mandated by the State of Oregon and will remain unchanged until mandated. Public Health fees for New Patient Office Visits and Well Service Visits are calculated based on an actual cost analysis of FY14 services performed. The formula for calculating our fees is dictated by the Oregon Health Authority and our calculations are reviewed during the triennial review, performed by OHA. The majority of the FY16 fees have been increased 2-10%. The two main variables for this calculation are actual expenditures and service utilizations. Items FILTH 46 & HLTH 53 procedures have been changed significantly due to an error discovered in the formula for the FY15 fee calculations. A claims analysis was reviewed for these two procedures and the necessary adjustments were made to client's accounts. There were no refunds required as a result of this formula error. The Maternal Child Health program fees are mandated by the Department of Human Services and will remain unchanged until mandated. Worksite wellness fees are being deleted due to the absence of these programs. Fees for our Immunizations program are mandated by the Department of Human Services and typically adjust on a semi-annual basis; they will remain unchanged until mandated. Due to increases in costs of supplies,procedure time, and microscope maintenance, In- House Testing fees are increased for item HLTH 95. Items HLTH 103 & 104 are increased due to actual costs of testing supplies, procedure time, and product expirations which must be replaced continuously. •Page 1 Our Environmental Health program has requested three new fees: Commissary/Base of Operation, Outdoor Mass Gathering, and Convenience/Handling Fee. A time study was done and it was determined that a Commissary/Base of Operation plan review requires half the time to inspect as a New Restaurant Plan Review. It was recently discovered that Deschutes County is the only county in Oregon not charging for this service. The county is required to review any proposed Outdoor Mass Gathering for specific requirements. The fee is based on actual cost of service and is currently reported as "Miscellaneous Inspection" or"Plan Review". The Convenience/Handling Fee (On-line renewal of Food Service license) would be a pass-through fee of the actual transaction fees currently being charged to the county by the on-line credit card payment provider. Behavioral Health Health Services utilizes a "unit cost calculator"excel tool to set our annual behavioral health service fees. Historically, this tool was created to provide Oregon Community Mental Health Programs with a reliable and standard methodology for calculating unit r costs for the services we provide. In 2014, WEBCO contracted with Dale Jarvis to update the tool, creating a less complex calculation and process. The intent is that Deschutes County, BestCare and Lutheran Community Services use the tool in FY 16 to set rates. The fee setting formula is a calculation that uses our budgeted expenditures, budgeted direct service personnel, and number of hours available for services. Using the newly updated unit cost calculator resulted in very small variances ranging from a 1%decrease to a 3% increase for hourly services. Our safe school assessments reflect a 3% increase; however, this is a 7 hour assessment service. As a side note, DeAnn Carr was involved throughout this process making sure we had an accurate analysis of the number of hours available for services, commonly referred to as a productivity rate. In summary, Health Services fees for FY 16 do not vary significantly from our FY 15 fees. Tami Ewing will represent our department at the meeting on May 18, 2015 as I will be out of the office. Please let me know if you have any specific questions that I can answer prior to the meeting. I want to make sure Tami is able to answer any and all of your questions. •Page 2 a Ail!, �� ,T n S Oh#0,0 111( 0 V. 3 b5 (1L\1. 1r Memo To: Christina Partain,Accounting Technician From: Beth Raguine,Administrative Analyst Date: 4/27/2015 Re: FY 2016 Fee Schedule changes The following changes are requested to the Sheriffs Office Fee Schedule for FY 2016: Law Enforcement District#1 • "SH 25 File search—professional"is being changed from$29 to $36 based on the fully benefitted hourly rate for an Office Assistant. This rate has not been changed in several years. • New fees for"Copies of Video Recording(per incident)First Copy$15 and Each Additional Copy$5"are being added cover costs for locating and copying these recordings. • "SH 34 Hygiene Welcome Pack"is being changed from$2.25 to $2.35. The price increase is due to the permanent ink pen previously provided in these packs being replaced with an erasable ink pen. • "SH 55 Clove Oil"is being deleted because this is no longer in use. • A new fee for"Vitamin A&D Ointment$2.00 per dose"has been added to allow us to bill for this treatment as needed by inmates. Law Enforcement.District#2 • A"Debit Card Convenience Fee"of$1.00 is being added to cover costs of processing electronic payments. Please contact me if you have any questions. Beth Raguine tr SUNRIVER SERVICE DISTRICT 7 PO Box 2108, Sunriver, Oregon 97707-4108 ,- -6 Memo To: Deschutes County Board of Commissioners From: Angie Powers, Administrative Assistant, Sunriver Service District Cc: Christina Partain, Deschutes County Finance Dept. Date: April 27, 2015 Re: SSD FY 15-16 Fee Schedule Attached is the Sunriver Service District's proposed fee schedule for FY 2015-16. The SSD managing board approved the fee schedule via Board Resolution 2015-001 (copy attached). The only proposed changes from last fiscal year's fee schedule are the following: • SSD 6: Returned check processing fee — Increase from $27.00 to $35.00 to align with current bank fees • SSD 7: Legal counsel to review request — Increase from $215.00/hr. to $250.00/hr. to align with the average hourly rate for legal counsel currently charged to the District Thank you for your consideration. Community Development Department Planning Division Building Safety Division Environmental Health Division 117 NW Lafayette Avenue Bend Oregon 97701-1925 (541)388-6575 FAX (541)385-1764 http://www.co.deschutes.or.us/cdd/ MEMORANDUM TO: Board of County Commissioners FROM: Nick Lelack,AICP, Director DATE: May 18, 2015 SUBJECT: COD Proposed Fee Increases FY 2015-16 The Community Development Department(CDD) is primarily(over 97%) a fee supported department with the exception of General Fund support for a portion of the long range planning budget and state/federal grants. COD proposes an approximately 2.5%fee increase in FY 2015-16 to cover the actual cost of services the department provides across all divisions. The proposed fee increase covers the projected gap in operation expenses and revenues for FY 15-16. Please find attached a summary of CDD's current fee comparisons with other jurisdictions provided by the department's Comprehensive User Fee Study consultant. Staff asked the consultant to also include similar counties in Washington or California.Two examples are provided. It is important to note that the consultant stated that "trends show that the [Deschutes] County is at the upper end of the spectrum but still within a reasonable range. Given that the department is essentially an enterprise fund this is about what you would expect." The Comprehensive User Fee Study will be completed later this spring or in early summer. Staff notes a couple of specific fee adjustments that may raise questions: 1. Line CDBSE 7 601 amps to 1000 amps are proposed to increase from $243 to$349.The$234 fee is an error on the fee schedule. It was proposed to increase to$343 from FY 13-14 to FY 14-15. Applying the 2.5%fee increase to correct the fee results in a proposed fee of$349. 2. CDPN 24 Hearings Officer Deposit of$3000 is proposed to be deleted.The result is the deposit will be$5000 for all Hearings Officer Deposits. Applicants are required to pay the full actual Hearings Officer cost, and CDD issues refunds where the deposit exceeds the deposit paid. Please find below a list of invoices for Hearings Officer public hearing services from April 2014-2015, excluding the Miller Tree Farm public hearings due to the unique nature of the invoices. Quality Services Performed with Pride It is also important to note that Hearings Officer hourly rates have recently increased from $150/hour to$175/hour,which is not reflected in these invoices. 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Main Line: 541 -388-6575 Fax: 541 -385-1764 Website: www.deschutes.org/cdd May 18, 201 5, Draft . ... . 2 { BOARD OF COUNTY COMMISSIONERS Tony De-Bone, Chair Alan Unger, Vice Chair Tammy Raney, Commissioner ADMINISTRATION Tom Anderson, County Administrator Erik Kropp, Deputy County Administrator COMMUNITY DEVELOPMENT DEPARTMENT STAFF Nick Lelack, AICP, Director Building Safety Randy Scheid, Building Safety Director Chris Gracia, Assistant Building Official Dale Brieske, Electrical Inspector Rainer Doerge, Building Inspector III Scott Farm, Building Inspector III Dave Imel, Building Inspector III Steve Jensen, Building Inspector III Brian Moore, Building Inspector I Dan Swarthout, Building Inspector III Richard Wright, Building Inspector III Coordinated Services Lori Furlong, Administrative Manager Tracy Griffin, Permit Technician Judy Hackett, Permit Technician Caroline House, Permit Technician Jennifer Lawrence, Permit Technician Lisa Petersen, Permit Technician Martha Shields, Permit Technician John Griley, Code Enforcement Technician Anthony Laemmle, Code Enforcement Technician Environmental Soils Todd Cleveland, Environmental Health Supervisor Operations Kathleen Stockton, Administrative Assistant Planning Peter Gutowsky, AICP, Planning Manager Paul Blikstad, Senior Planner Will Groves, Senior Planner Matt Martin, Associate Planner Anthony Raguine, Senior Planner Peter Russell, Senior Transportation Planner Chris Schmoyer, Associate Planner Cynthia Smidt, Associate Planner Sher Buckner, Administrative Secretary Tim Berg, Senior Systems Analyst 2 CDD ANNUAL REPORT AND WORK PLAN 201 5 COMMISSIONS, COMMITTEES & HEARINGS OFFICERS DESCHUTES COUNTY Hugh Palcic ♦ At Large (Chair) PLANNING COMMISSIONERS Ed Criss ♦ South County (Vice Chair) Christen Brown ♦ At Large Susan Tunno ♦ Redmond James Powell ♦ Bend Steve Swisher ♦ Sisters Todd Turner ♦ Bend DESCHUTES COUNTY Chris Horting Jones, Chair ♦ Unincorporated HISTORIC LANDMARKS Sharon Leighty, Vice Chair ♦ Unincorporated COMMISSIONERS Dennis Schmidling, Secretary • City of Sisters Broc Stenman ♦ Unincorporated Bill Olsen ♦ Pioneer Association Kelly Madden ♦ Ex-Officio Ray Solley ♦ Ex-Officio Rachel Stemach ♦ Ex-Officio DESCHUTES COUNTY Karen Green HEARINGS OFFICERS Ken Helm Stephanie Hicks Dan Olsen DESCHUTES COUNTY Cheryl Howard ♦ Chairperson BICYCLE & PEDESTRIAN Bill Braly ♦ Vice Chairperson ADVISORY COMMITTEE Greg Svelund ♦ Secretary Rick Root Jim Stone David Olsen Chris Cassard Michelle DeSilva Mary Barron Matthew Olsen Scott Ferguson Wendy Holzman ` Scott Morgan , '`ms fir s �c� rr "' 111 I CDD ANNUAL REPORT AND WORK PLAN 201 5 3 TABLE OF CONTENTS COMMUNITY DEVELOPMENT DEPARTMENT Deschutes County Mission Statement & Policies 5 CDD Introduction/Overview 7 Department Goals 9 COORDINATED SERVICES i Accomplishments 11 Work Plan 12 CODE ENFORCEMENT Accomplishments 13 Work Plan 14 INFORMATION SUPPORT SYSTEMS ' Accomplishments 15 Work Plan 16 � I BUILDING SAFETY Accomplishments 1 7 Work Plan 17 ENVIRONMENTAL SOILS l Accomplishments 19 Work Plan 20 PLANNING Accomplishments 22 Work Plan 27 2014 Annual Community Involvement Report 30 STAFF DIRECTORY 33 4 CDD ANNUAL REPORT AND WORK PLAN 20I 5 • DESCHUTES COUNTY MISSION STATEMENT Enhancing the lives of citizens by delivering quality services in a cost-effective manner BOARD OF COUNTY COMMISSIONERS" 201 5-201 6 GOALS AND OBJECTIVES: Safe Communities Protect the community through planning, preparedness and coordinated public safety services ♦ Collaborate with County and community partners in preparing for and responding to natural and man-made disasters. ♦ Promote targeted prevention, diversion, and intervention programs to reduce recidivism and future demands on county services achieved through the continuum of incarceration, detention, and super- vision services. ♦ Respond to, investigate, and prosecute criminal activity to ensure the guilty are held accountable, the innocent are protected, and the rights of all citizens are respected. • Implement the 201 5-1 7 911 strategic plan. ♦ Assess and respond to marijuana legalization as it relates to community law enforcement, health, and land use regulations. Healthy People Enhance and protect the health and well being of the community through advocacy, prevention, education, and services ♦ Consider population health, wellness and multi-modal connectivity in the design and implementation of infrastructure. • Assess and adjust to changing health system reforms, address gaps in service, and strategize re- gional approaches. ♦ Provide timely and convenient access to quality health and human services. ♦ Assess, preserve, promote, and protect the basic health and wellness of the community through partnerships, community education, outreach, and advocacy. ♦ Identify gaps and needs and advocate for funding solutions related to transit options, homelessness, and affordable housing. Resilient Economy Promote policies and actions that simulate economic vitality • Complete strategic capital projects that strengthen the region's economy. ♦ Partner with organizations that stimulate economic vitality. • Support land use programs and initiatives that promote economic growth and diversity, livability, and sustainability. CDD ANNUAL REPORT AND WORK PLAN 2015 5 DESCHUTES COUNTY MISSION STATEMENT, CONTINUED • Support beneficial management and access policies of publicly owned natural resources to promote tourism and recreational activities. ♦ Pursue inter-jurisdictional and interdepartmental cooperation to enhance service delivery and the cost-effectiveness of public services. ♦ Pursue interjurisdictional and interdepartmental cooperation to enhance service delivery and the cost effectiveness of public services. Natural Resources Promote environmental stewardship through assessment, advocacy and collaboration • Enhance and protect air, land and water resources. • Educate the public and enforce policies regarding noxious weed control and eradication. • Support healthy and sustainable forest and public land management practices and oversight. • Restore and maintain landscapes across all jurisdictions that are resilient to fire-related disturb- ances. • Partner with community members and appropriate agencies to preserve and protect South County's water resources. Quality Service Delivery Provide internal support and external services that are innovative, efficient and comprehensive • Encourage and expand opportunities for public engagement with Deschutes County government. • Provide internal support to County operations to ensure cost effective and efficient delivery of services to the public. ♦ Support employee wellness, development, productivity and job satisfaction. • Support and promote Deschutes County Customer Service "Every Time" standards. • Adapt to changing state and federal laws, industry trends, and community needs in continuing to provide innovative services to the public. Effective Asset Management: Preserve and enhance capital and fiscal assets • Utilize best management practices to sustain the quality of County assets and infrastructure. ♦ Improve financial and human resources data systems to promote streamlined business processes. • Develop financial strategies to ensure long-term stability. • Plan for long-term building and facility capital needs including major maintenance and replacement strategies. 6 CDD ANNUAL REPORT AND WORK PLAN 201 5 INTRODUCTION CDD MISSION STATEMENT The Community Development Department facilitates orderly growth and development in Deschutes County through coordinated programs of Planning, Environmental Soils, Building Safety, Code Enforcement, education and services to the public. This Annual Report highlights the Community Development Department's 2014 accomplishments, the work plan for Fiscal Year 201 5-16, and implements the Board's goals and objectives. CDD provides satellite office coverage in Redmond, La Pine and Sisters, as well as services at the main office in Bend. The Department consists of divisions and programs as listed below which provide coordinated planning and development services. Coordinated Services Building Safety Environmental Soils Planning Division Code Enforcement Geographic Information Systems (Information Support Systems) LENS ".:*4411114' 410, ' J " � r a °M' y rpd.,`N 4�^ r , a �0 xr Y^,drt ra+,x:+k,' ^a Main Office Deschutes County Fair & Expo La Pine City Hall 1 1 7 NW Lafayette Ave. 3800 SW Airport Way 16345 Sixth Street Bend, OR 97701 Redmond, OR 97756 La Pine, OR 97739 Mon., Tues., Thurs., Fri. 8-5, Thursday 8:00-4:30 Tuesday 8:00-4:00 Wed. 9-5 *Building Services are provided at Sisters City Hall. CDD ANNUAL REPORT AND WORK PLAN 2015 7 OVERVIEW BOARD OF COUNTY COMMISSIONERS HEARINGS HISTORIC LANDMARKS PLANNING DESCHUTES RIVER BICYCLE AND OFFICERS COMMISSION COMMISSION MITIGATION AND PEDESTRIAN ENHANCEMENT ADVISORY COMMITTEE COMMITTEE l NICK LELACK COD Director BUILDING SAFETY PLANNING ENVIRONMENTAL SOILS COORDINATED SERVICES DIVISION DIVISION DIVISION DIVISION RANDY SCHEID PETER GUTOWSKY TODD CLEVELAND LORI FURLONG Building Safety Planning Manager Environmental Administrative Director Health Supervisor Manager Commercial/Residential Current Planning Onsite Permit Technicians Plan Review Long Range Planning Program Code Enforcement and Inspections Geographic Information Systems (Information Support Systems) FY 20162 Budget Summary FY 2012 FY 2013 FY 2014 FY 20151 (Proposed) Resources 4,476,213 4,457,366 4,914,977 6,230,219 7,213,683 Requirements 4,476,213 4,457,366 4,914,977 6,230,219 7,213,683 1FY 15 Reserves: $687,470 2FY 16 Reserves: $1,037,652 Full Time Equivalents FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 Community Development 28.60 28.60 29.00 33.00 35.00 8 CDD ANNUAL REPORT AND WORK PLAN 2015 COMMUNITY DEVELOPMENT DEPARTMENT GOALS SUMMARY This section applies to all Community Development Department (CDD) Divisions and programs. This Plan was developed through Planning Commission, Historic Landmarks Commission and Board of County Commissioners (BOCC) work sessions and public hearings, stakeholder meetings, and input from our community. FY 2015-16 WORK PLAN 1 . Implement the BOCC's FY 15-16 Goals and Objectives. 2. Employ the County's Customer Service Standards: "Every Time Standards" Goals: • We respond in a timely and courteous manner, identifying customer needs and striving for solutions (response). • We set honest and realistic expectations to achieve optimum results (expectations). • We provide knowledgeable, timely, professional, respectful service (professionalism). • We take ownership of our customer's needs and follow through (follow through). u' r • We value our customers and approach them with an open mind (service). 3. Partner, coordinate and cooperate with partner organizations in the public, private and non-profit sectors and citizens to implement this Work Plan. 4. Provide efficient, cost-effective and high-quality services to cities pursuant to intergovernmental agreements or contracts. S. Promote and conduct robust public engagement that informs, involves, and empowers people and communities, including maintaining and enhancing cooperative relationships and open dialogue with stakeholder organizations. 6. Maintain high customer services levels with sustained high levels of development and permit activity by: • Maintaining appropriate staffing levels to meet business demands; and • Pursuing staff training opportunitites and employing technologies that improve service while reducing the cost of delivery. CDD ANNUAL REPORT AND WORK PLAN 201 5 9 COMMUNITY DEVELOPMENT DEPARTMENT COALS, CONTINUED FY 2015-16 WORK PLAN 7. Adopt and implement the Comprehensive User Fee Study and Five-Year Operating Plan, including: ♦ Developing new performance measures to: o Assess how well the department is achieving its goals. o Determine customer satisfaction. o Make necessary improvements to increase efficiencies or services. ♦ Developing a financial plan to ensure the long-term sustainability and consistency of CDD's services. • Aligning the FY 16-17 Work Plan with the Five-Year Operating Plan. 8. Provide customer and community training and education on new and improved technologies to gather, analyze and apply development application and/or permit data and relevant current issues and processes. 9. Develop and empower CDD's most valuable asset--our employees—through: • Building professional skills to help achieve CDD and County goals. ♦ Supporting employee health and safety. • Recognizing good customer service, innovation, problem solving and strategic thinking. 10 CDD ANNUAL REPORT AND WORK PLAN 2015 COORDINATED SERVICES OVERVIEW The Coordinated Services Division provides service to customers at the main office in Bend, as well as at satellite offices in Redmond and La Pine. The Division consists of seven permit technicians and two code enforcement technicians. The goals of the Division are to ensure minimal wait times, provide accurate information to the public, and ensure the efficient operation of the front counter. Staff also performs basic building plan reviews and addressing in the rural county and City of Redmond under contract. ACCOMPLISHMENTS Accela: • Software modules installed for Planning and Code Enforcement. • Coordinated and installed Accela Automation for the Building, Environmental Soils, Planning, and Coordinated Services/Code Enforcement Divisions, and for the cities of Redmond (Planning and Building Divisions) and Sisters (Building Division). • Organized and trained all County CDD staff, Redmond and Sisters staff, and customers to implement and efficiently use Accela. Provided training courses for licensed professionals in conjunction with Central Oregon Builders Association and the State of Oregon on Accela and ePermitting. Much of this training is ongoing. • Trained staff in Administration and Crystal Report writing as part of contract with the Accela vendor. This training allows staff to update users, fees, workflows, create new record types and write reports for the planning and code r,', , , ,. , , ,,,; , enforcement modules, - ♦ Trained and coordinated with City of Sister's staff on process- ' —1,----- ing building permit applications, estimating and calculating ,a fees, and ensuring the appropriate permits are issued. --- - - , • Relocated the La Pine satellite office to La Pine City Hall to create a one-stop development services shop for both City and County permits. The result is better coordination of permit processing for properties located within the City. Coordinated with the City of La Pine planner on permit reviews and sign off on building permits. • In coordination with GIS and IT, Coordinated Services continued to assess equipment used by all CDD staff to ensure that operational needs were met. The team developed project lists that will enhance service, staff efficiency and communications. Projects included: CDD ANNUAL REPORT AND WORK PLAN 20I 5 1 1 COORDINATED SERVICES, CONTINUED o Providing tablets to building and environmental health 1 inspectors and code enforcement technicians in the field to provide real-time inspection results; making data available to inspectors in the field; and improving communication, photography and printing tools; o Providing linkages to historical documents where parcel numbers have changed; o Creating new types of online permit applications; and 0 Reviewing business processes and procedures and making several adjustments to accommodate and fully utilize Accela. WORK PLAN • Continue to lead, facilitate and/or participate in training all County, Sisters, and Redmond staff and user groups on Accela. ♦ Continue to coordinate public outreach and education on Accela and all related elements to increase customer use of epermitting, and encourage submittal of applications for all participating jurisdictions at any participating Community Development Department. ♦ Serve on statewide epermitting committee, participate in national Accela conference, and pursue other actions to ensure Accela meets Deschutes County's needs. ♦ Perform addressing duties in rural Deschutes County and for the City of Redmond. ♦ Plan for the opening of a fall, 2016 one-stop development +w, services shop with the City of Redmond in Evergreen. ♦ Continue to cross train permit technicians to perform simple •';' plan review; continue to encourage participation in statewide ,,. • permit technician training programs. 1, r, ' 'r,.* t I , j _,464' � , j ,� 1 ..44,x. p ..,0, .1. ;ik, ' . ' t`'' it , ,1 " ?of, - i., 4 , , , ro,,,,, 2 4:\1 It, ,,,‘,.4 , G r W � ' ``, " e 12 CDD ANNUAL REPORT AND WORK PLAN 2015 CODE ENFORCEMENT OVERVIEW The Code Enforcement program consists of two Code Enforcement technicians (2 FTE in 2014- 2015) plus volunteers, supported by a law enforcement technician from the Sheriff's Department, management and the operating divisions. Code Enforcement is responsible for investigating code violation complaints associated with building, land use, onsite wastewater disposal and solid waste codes, with the overriding goal of achieving voluntary compliance. If necessary, Code Enforcement may issue citations for prosecution in circuit court or before a Code Enforcement hearings officer. ACCOMPLISHMENTS Code Enforcement staff successfully resolved 253 cases in 2014. Case Initiation Summary Case Turnaround New New Total Percent Total 30 60 1 180 360 Complaint Proactive Cases Change Cases Days Days Days Days Cases GE F' Prcvv,�YF Closed Cases Initiated H 2012 252 24 276 47% 2012 257 13% 26% 62% 77% �. . 0-- o /0 o 254 (8%) 2013 264 . 8% 21% 64% j 2013 241 13 86% ... �_ _ --H 2014 284 6 290* 14% 20141 253 , 10% 22% 56% 1 75% *31 7 Total Investigations(27 complaints were unfounded or resolved prior to case initiation) Compliance I Voluntary Warning j Citation Injunction -- 2012 85% 10% 5% <1% 2013 84% 13% 3% <1% 2014 85% 10% 5% NA • Adoption of the Code Enforcement Policy and Procedures Manual Update, including a user- friendly format. • The number of new Code Enforcement cases increased 14% in 2014 from 2013. Staff continued to achieve an 85% voluntary compliance rate with the additional cases and completion of the Manual Update. • Utilization of volunteers in the proactive code enforcement program was very successful. Work performed by volunteers directly enhanced productivity and efficiency. Volunteers review Temporary Use Permits for compliance with the decision, including the annual update of doctors' letters for medical hardships, removal of manufactured homes for storage permits and for living in RVs. CDD ANNUAL REPORT AND WORK PLAN 201 5 1 3 CODE ENFORCEMENT, CONTINUED ♦ Coordinating with the County Weeds Program Specialist, staff extended proactive enforcement program focus to include identification of noxious weed-infested properties. ♦ Developed and approved contract with the City of La Pine to provide Code Enforcement services for solid waste within City limits. WORK PLAN Ongoing Projects: • Continue proactive efforts in investigation of illegal second dwellings, review temporary use permits, and follow up on replacement dwellings. ♦ Continue to establish a relationship between CDD Code Enforcement and rural subdivision homeowners' associations. Code Enforcement technicians make themselves available to speak at stakeholder meetings to share Deschutes County Code Enforcement information and operating procedures. • Participate in land use text amendment processes by providing information and insight to ensure code enforceability. ♦ Survey other code enforcement jurisdictions and incorporate innovative practices where appropriate. This effort includes direct involvement with the Oregon Code Enforcement Association (OCEA) conference participation and networking. • Administer the Code Enforcement Volunteer Program, focusing on proactive, non-threatening case review. ♦ With the use of new technology, Code Enforcement will strive to become a more paperless environment. Potential Projects: ♦ In cooperation with the Building Safety Division, participate in the development of a text amendment on the County Outdoor Lighting Ordinance. The amendment will update tables to include compact florescent lighting options. • Explore the feasibility of conducting proactive enforcement of certain types of land use permits which have conditions of approval associated with them. Determine the types of conditions that would be applicable for follow up, and whether it •U► would be possible to view from a public vantage p oint. Landscaping, lighting and si na a are w ` examples of possible conditions. +►' 14 CDD ANNUAL REPORT AND WORK PLAN 2015 GEOGRAPHIC INFORMATION SYSTEMS (INFORMATION SUPPORT SYSTEMS) OVERVIEW Geographic Information Systems (Information Support Systems) (GIS) is staffed by one GIS Analyst (proposed to become a Senior Systems Analyst) and supports CDD divisions as well as providing direct service to the public via electronic and web-based mapping. GIS (155) will assist Coordinated Services with the daily software administration of the department's Permitting software (Accela). ACCOMPLISHMENTS • Assisted the Coordinated Services Division, Information Technology Department (IT) and other CDD staff to convert to e-Permitting software (Accela), including setting up and training staff on mobile devices (tablets) to post real-time inspection results in the field. • Developed web application for address issuance and research. • Provided support and direction in conversion of department's transition to new website. ♦ Began conversion of onsite system operation and maintenance program to new software program. • Served as lead CDD staff to assist with maintenance and improve- ments related to DIAL. j ♦ Assisted CDD staff with computer software and spatial analysis questions, issues and projects. ♦ Provided training and support of department's electronic building plan reviews. • Assisted Code Enforcement Technicians, Environmental Health staff with statistics, reports, maps, exhibits, Assessor data and land use records. • Coordinated with CDD and IT staff to create new monthly development statistics reports in Accela. Created new reports for analyzing development trends, plan review turn-around times, planning caseloads, etc. • Created bicycle route interactive web-based "Story Map," displaying official bicycle routes within Deschutes County ♦ Created Historic Landmarks interactive web-based "Story Map," depicting information on Deschutes County's Goal 5 inventory • Created maps for quasi-judicial land use applications, including Urban Growth Boundary amendments affecting the cities of Bend and Sisters. • Created maps for public hearings and meetings. • Provided data and GIS mapping for the Goal 11 Exception application. • Provided data and GIS mapping to the general public. 1♦ Updated and maintained the CDD website. CDD ANNUAL REPORT AND WORK PLAN 2015 15 GEOGRAPHIC INFORMATION SYSTEMS, CONTINUED WORK PLAN { • Develop digital tools to measure CDD performance. • Continue to educate CDD staff on the use of GIS data and products in their work objectives, and identify areas where they may assist. ♦ Develop and implement technology recommendations to improve CDD service delivery. ♦ Provide monthly technology updates for the CDD Update. • Complete the automation of the CDD monthly statistics, provide training on how to run the reports, and revise/update the reports as necessary. • Support the CDD Technology Team in various general projects, including: 0 Maintaining Accela, providing DIAL information and training as necessary and monitoring and assessing CDD's '. computer and technology inventory ♦ Propose creative and innovative concepts and designs in CDD's annual report format and any/all other departmental publications, manuals, forms, etc. that are attractive and user friendly. ♦ Support continued improvements in Electronic Document Review for Building Division. ♦ Support mapping needs for the Southern Deschutes County , Goal 1 1 Exception application. • Create and inventory databases and maps for all surface mines in Deschutes County. Determine which surface mines : 1,' no longer require Surface Mining Impact Area reviews; update '66K.4140 Accela, GIS and DIAL. 'i° ♦ Assist with the coordination of CDD software programs, computer systems, and mobile devices, including maintaining training in all areas. Continue to assist in implementing and updating Accela, and training staff and customers on existing and new/updated features. ♦ Provide technical support, including mapping and analysis to the cities of Bend, La Pine, Sisters and Redmond for future Urban Growth Boundary (UGB)/Urban Reserve Area (URA) expansions. 16 CDD ANNUAL REPORT AND WORK PLAN 2015 BUILDING SAFETY OVERVIEW The Building Safety Division consists of a Building Safety Director, Assistant Building Official and eight field inspectors and plans reviewers, plus additional on-call staff. The Division provides construction plan reviews, consultations and inspections to assure compliance with the State Building Code. All inspectors are required to be certified by the State of Oregon for the specialty code they enforce. The Building Safety Division also maintains active agreements with neighboring jurisdictions and the State of Oregon for the application of State Codes. ACCOMPLISHMENTS ♦ Issued 332 single family dwelling permits in 2014 for Deschutes County and the City of Sisters jurisdictions, and 147 single family dwelling permits in 2014 for the City of Redmond. ♦ Enhanced Accela capabilities for inspection scheduling and recording, such as using thermal printers for iPads in the field to greatly improve and streamline inspection reporting functions. The Division has also implemented the use of Accela in the City of Sisters. • Provided building services to the City of Sisters for the second year of a three-year contract, and continued to provide building services to the City of Redmond. ♦ Exceeded the state-mandated turnaround time on plan reviews during a notable increase in permit activity. • Continued to coordinate pre-construction/pre-design meetings to facilitate an improved plan review process for both Deschutes County and the City of Sisters. ♦ Participated in state-mandated classes for the continuing education of certified inspectors and local design professionals, and continued to cross train staff to perform multiple inspections on each site visit. • Successfully achieved major staffing transitions without adverse customer/public impacts. WORK PLAN • The Division will continue to provide full service to all of its customers through the plan review and inspection process. • Complete the third year of the Sisters building services contact, and compete for a two-year extension. Staff will continue to work with City staff, emphasizing educational opportunities for owners and builders and developing a streamlined and efficient permitting system. Contacts and communication channels that have been developed with Sisters' divisions will continue to be strengthened and engaged as the County provides building permit services. • Two inspectors are participating in state-provided classes for specialized electrical inspector certification, and one inspector is enrolled in the specialized plumbing inspector certification training. Completion of the program and successful testing will allow these inspectors to perform limited commercial electrical inspections and limited commercial plumbing inspections. This capability will allow us to be more efficient in the field. CDD ANNUAL REPORT AND WORK PLAN 2015 17 BUILDING SAFETY • Continue monthly meetings with Central Oregon Builders Association. These meetings benefit both the builders and our staff - feedback from the builders is valuable to CDD as inspection processes are continuously improved. Implement state codes as they are adopted. ♦ Staff will participate in the development of training opportunities for the inspectors and plan reviewers. These functions typically also involve local design professionals and contractors. ♦ Maintain field inspection turnaround time to meet goal of 24 hours, with plan review completion within the stated time frames of 10 days for commercial and 4^5 days for residential. ♦ Continue to review and refine the process for determining agricultural and equine exemptions with the goal of all exemptions meeting the requirements of ORS 455.315, • Work with the Planning Division to investigate the potential benefits and drawbacks of adopting a County Grading Ordinance. This will entail examining the ICC model Grading Code, along with local adaptations utilized by other jurisdictions. Present a decision framework to the Board of County Commissioners. • f 1111 1111111* k � r i nGM 18 CDD ANNUAL REPORT AND WORK PLAN 2015 ENVIRONMENTAL SOILS — OVERVIEW The Environmental Soils Division is staffed by one Environmental Health Supervisor, one Environmental Health Specialist, and one on-call inspector who provide site evaluations, design review, permitting, inspection, education and coordination with DEQ for onsite wastewater treatment and dispersal systems. Staff also inspects sewage pumper trucks, reports on the condition of existing wastewater systems, maintains an operations and maintenance tracking system, provides the public with information on wastewater treatment systems and regulations, and investigates sewage hazards. Staff is also engaged in the proactive pursuit of protecting the groundwater in Deschutes County. ACCOMPLISHMENTS In 2014, the Division: • Assessed 1 36 sites for onsite wastewater treatment and dispersal systems, up approximately 14% from 201 3, and issued 935 permits and authorizations for new and existing onsite treatment and dispersal systems, up 1 3.5% from 2013. • Regularly coordinated with Department of Environmental Quality (DEQ), including the hydrologist in the Western Region office, to determine the circumstances in South County requiring protective onsite wastewater systems. Staff continued to support and work with DEQ staff on South Deschutes/Northern Klamath Groundwater Protection Steering Committee recommendations. v . ,; ,' . • Replaced approximately 56 antiquated, leaky steel septic tanks . "oi within the groundwater protection area of South County. Fl� ,, '`"d * • Permitted and inspected 18 new nitrogen reducing alternative is ,. . treatment technology (ATT) systems in South County, �. ' � y m bringing the total to 182 homes which are reducing nitrogen �. ', ,,° loading from their wastewater to standards necessary to 1 . — oVaiitts,Mu, ensure safe drinking water in South County. ;, • Continued coordination with the Deschutes County/ Neighborlmpact Loan Partnership program that provides 1 financial assistance to South County property owners when a nitrogen-reducing ATT system is required to repair a failing onsite system. • Provided eight property owners in South County with rebates of $3,750 per property for upgrading conventional onsite systems to nitrogen reducing pollution reduction systems. ♦ Coordinated with the City of Bend to assess sites eligible for onsite wastewater treatment and dispersal systems due to their distances from a sewer collection facility. CDD ANNUAL REPORT AND WORK PLAN 2015 19 ENVIRONMENTAL SOILS, CONTINUED ♦ Participated in the DEQ Total Maximum Daily Load (TMDL) work group for the upper Deschutes Basin and City of Bend Stormwater Quality Public Advisory Group. ♦ Presented information regarding the Onsite Wastewater Program to Central Oregon Realtors in Sunriver. WORK PLAN • The Environmental Soils Division will continue to maintain or exceed service level goals and permit application processing time for site evaluations, design review and inspection of onsite wastewater treatment and dispersal systems. ♦ Staff will coordinate with the DEQ and the planning division on groundwater protection efforts, including implementing the South Deschutes/North Klamath Groundwater Steering Committee recommendations, including participating in discussions regarding Statewide Planning Goal 11 (Public Facilities and Services). ♦ Staff will prioritize addressing sewage health hazards and protecting public health and the environment. • • Staff will continue working with the DEQ on permitting + is protective onsite wastewater systems in South Deschutes - County. ! "':',:,i" ,'rl,°4 s ♦ Given the current workloads and permit activities, an * Environmental Health Specialist position was approved in the FY 1 5 budget in order to sustain permit and inspection k■ . . service level goals. Recruitment for this position will be iN^" r`• underway shortly. "r, r. ♦ Provide financial assistance opportunities where needed and appropriate to assist South Deschutes County property owners who do not qualify for conventional loans to upgrade conventional onsite systems to nitrogen reducing pollution reduction systems (Nitrogen Reducing System Rebates and the Neighborlmpact Non-Conforming Loan partnership). • Participate on the City of Bend stormwater public advisory technical committee. • Participate in the Upper Deschutes Agricultural Water Quality Management Area Plan review and update. ♦ Monitor and participate as applicable in the 201 5 Legislative Session regarding onsite wastewater legislative and/or rule amendments and water quality issues. • Maintain and update the South Deschutes County Groundwater Protection Annual Report. 20 CDD ANNUAL REPORT AND WORK PLAN 2015 ENVIRONMENTAL SOILS, CONTINUED ♦ Assess staffing needs to maintain service levels. ♦ Update Operation and Maintenance reporting, tracking, and electronic invoicing system as required by DEQ. • Develop an electronic mail list for installers and distributors to improve information transfer and distribution. • As opportunities become available, work with stakeholders to assist in future sewer feasibility studies or logistical research. • Develop and train new Environmental Soils staff regarding the onsite program and Deschutes County service standards. LONG-TERM PROJECTS • Update County Code Chapter 13.08 to be consistent with contemporary rules and requirements. ♦ Update the DEQ contract for the Onsite Wastewater Treatment System Program to be more consistent with current rules and requirements (current contract dates from 1981 ). urr 04 47;44. COD ANNUAL REPORT AND WORK PLAN 2015 21 PLANNING OVERVIEW The Planning Division is divided into two operational areas: Current Planning and Long Range Planning. The Division consists of 11 employees: a Community Development/Planning Director, one Planning Manager, three Senior Planners, one Senior Transportation Planner, an Information Support Systems programmer/analyst, three Associate Planners and an Administrative Secretary. CURRENT PLANNING Current Planning is responsible for reviewing land use applications for compliance with Deschutes County Code (DCC) and state law, including zoning, subdivision and development regulations, and facilitating public hearings with hearings officers and the BOCC. Staff is also responsible for verifying compliance with land use rules for building permit applications and septic permits; coordinating with Code Enforcement to respond to complaints and monitor conditions of approval for land use permits; performing road naming duties and assisting with addressing; and providing assistance at the public counter, over the telephone and via email. LONG RANGE PLANNING Long-Range Planning is responsible for planning for the future of Deschutes County, including developing and implementing land use policy with the BOCC, Planning Commission, community and partner organizations. It is in charge of updating the County Comprehensive Plan and zoning regulations, coordinating with cities and agencies on various planning projects taking place in the region, including population forecasts with Portland State University and cities. Staff also monitors and participates in annual legislative sessions, and serves on numerous local, regional and statewide committees primarily focusing on transportation, natural resources, growth management and economic development. Three specific disciplines support both Current and Long-Range 400 planning, including transportation, wetlands/floodplains, and ‘, , Information Support Systems, covered separately in this Work Plan. -s provides comments and expertise on land 4 -C,"; use applications, calculates System Development Charges (SDC's) as part of land use application review process or upon request; Management ,P ,ry provides comments to the County's R isk Department ,. regarding traffic issues for permitted events; participates in the annual County Capital Improvement Plan (CIP) process with the -''" Road Department; applies for grants for enhanced bicycle and y' pedestrian facilities in coordination with the Bicycle and Pedestrian Advisory Committee (BPAC); participates in Oregon Department of Transportation (ODOT) funded refinement planning; coordinates * " ' u road issues with Bureau of Land Management (BLM) and the United �'` States Forest Service (USFS) for urban interface plans; and serves on several local and regional transportation committees, most notably k a, l BPAC, the Bend Metropolitan Planning Organization Technical � Advisory Committee, and Central Oregon Area Commission on Transportation (COACT) Technical Advisory Committee. 22 CDD ANNUAL REPORT AND WORK PLAN 2015 PLANNING, CONTINUED Floodplain and Wetlands Planning is responsible for providing comments and expertise on land use applications, code enforcement, and general property inquiries that require development, fill, or removal in mapped floodplain and wetlands. Staff maintains certification as an Association of State Floodplain Managers (ASFPM) Certified Floodplain Manager to provide customers with up-to-date and accurate information regarding FEMA regulations, surveying requirements, and construction requirements. Coordination is frequently required with external agencies including FEMA, US Army Corps of Engineers, Oregon Department of State Lands, Oregon Department of Fish and Wildlife, and the US Forest Service. CURRENT PLANNING • Received 517 land use applications in 2014, compared with ACCOMPLISHMENTS 459 applications for 2013. Nine were reviewed by hearings officers in 2014. • The highest volume applications were landscape management reviews (84), conditional use permits (58), property line adjustments (44), temporary uses (41), and site plans (37). • There were four appeals filed with the Land Use Board of Appeals in 2014. This compares with two appeals in 2013. • Noteworthy land use applications in 2014 included a 50-lot cluster subdivision west of Bend, three subdivisions at Widgi Creek Resort, improvements to Sunriver Marina, a new water reservoir for Sunriver and hotels at Tetherow and Pronghorn resorts. COORDINATION WITH • City of Bend Airport Master Plan OTHER JURISDICTIONS The BOCC adopted an ordinance in October approving a City of AND AGENCIES Bend land use application amending the zoning map for the Airport Development (AD) zone in Deschutes County Code (DCC) 18.76 and its subzones of Airfield Operations District (AOD), Aviation-Related Industrial District (ARID), and Aviation Support District (ASD). It also corrected a procedural error from the 2003 adoption of the subdistricts and the 2002 Bend Airport Master Plan Update. ♦ Sage Grouse Staff is participating with the Bureau of Land Management (BLM), which in November 2013 released a draft Environmental Impact Statement (EIS) for federal land use and resource management plan (RMP) amendments to incorporate sage- grouse conservation measures in Central and Eastern Oregon. The Final EIS and Record of Decision are expected in 2016. CDD ANNUAL REPORT AND WORK PLAN 2015 23 PLANNING, CONTINUED --�_, .._._w . ...__.__..._.. ..�.___.._,, Staff is also participating with the Governor's Office, Sage- Grouse Conservation Partnership. This involves interagency coordination related to sage-grouse habitat on non-federal lands. The State's goal is to demonstrate that listing the sage- grouse as a federally threatened or endangered species is unnecessary. • Statewide Planning Goal 11 Exception Staff continues to support the Oregon Department of Environmental Quality (DEQ) South Deschutes/ Northern Klamath County Groundwater Protection Project. In December, Department of Land Conservation and Development (DLCD) and DEQ submitted draft findings on a Goal 11 Exception. The findings include a rationale for the exception and a map of the proposed area. The Goal 11 Exception would allow sewers in rural Southern Deschutes County to address nitrates in shallow groundwater. The County is fine tuning the findings and preparing a land use application for Planning Commission and BOCC consideration during a formal public process. Completion is estimated in late 2015. GRANTS • Certified Local Government Grant Received a $1 3,000 Certified Local Government (CLG) Grant from the State Historic Preservation Office to assist Deschutes County with its historic preservation programs. The grant deadline is August 2016. ♦ U.S. EPA Brown field Community-Wide Assessment Grant The Planning Division is in the second year of administering a V � , three-year $400,000 U.S. Environmental Protection Agency (US .4.„,',',;' " � " ° EPA) Community-Wide Brownfield Assessment Grant. �. ❑ Brownfield redevelopment often requires environmental site ri "� ,,' assessments (ESAs) and regulatory review. To help property '_ °'� owners navigate these processes and access resources that can iti '� help pay for the assessments and review, approximately $264,000 of the brownfield grant provides ESAs for eligible r k* properties, and gives technical assistance to property owners, '; ■ citizens, businesses and other stakeholders. Phase I ESAs " 0o, 1r , involve a review of records, site inspections, and interviews with owners, occupants, neighbors and local government . officials. Phase II ESAs include sampling and laboratory analysis to confirm the presence of hazardous materials. To date, proceeds from the grant enabled the County to provide { funding for five Phase I and three Phase II ESAs. I, 24 CDD ANNUAL REPORT AND WORK PLAN 2015 PLANNING, CONTINUED The Brownfield grant also dedicates $90,000 for Area Wide Planning (AWP). AWP offers resources to conduct research, technical assistance and training that can result in an area-wide plan and implementation strategy for key brownfield sites. This information can then help inform the assessment, cleanup and reuse of brownfield properties and promote area-wide revitalization. The Mid-Town area of Redmond's downtown is the beneficiary of these resources. The timing and readiness to utilize AWP funding offer extraordinary advantages for the City of Redmond. It dovetails with the City's existing efforts to revitalize the area, including an urban renewal district, market analysis, and recently completed housing study. PROJECTS ♦ Agricultural Lands Program Staff received direction from the BOCC on November 24, 2014 to explore HB 2229, also known as the Big Look Bill, as it relates to correcting mapping errors of farm and forestlands. Three developments have occurred over the last several months that complicate implementing HB 2229: a January 8, 201 5 Department of Land Conservation and Development (DLCD) letter, a conversation with former Community Development ro Director John Anderson (1978-85), and recent remarks by Jim ' u P k, '"a i Rue, DLCD Director during a meeting in Bend on April 17 with i r °x" o, . . city and county officials. On May 6, the BOCC initiated a letter to �;4 Director Rue respectfully requesting rulemaking for HB 2229. P • Code En f orcement Task Force ' `V The BOCC directed staff to convene a group of stakeholders to 41 "' ,„ explore whether consensus could be achieved on a conceptual text amendment to County Code to prohibit the issuance of permits for properties in violation of County Code or a prior land use decision. The direction was based both on testimony provided during the update of the Code Enforcement Manual and CDD 2014-15 Annual Work Plan. Staff convened a stakeholder group in January and reached consensus on a draft concept based on Multnomah County's model. Staff is currently developing a draft text amendment for the stakeholder group's consideration and subsequently, BOCC direction on next steps. • Destination Resort Text Amendments Last September, staff initiated a press release announcing a three-month window to accept applications to amend Deschutes County's destination resort eligibility maps. The current maps became effective February 20, 2012. ORS 197.455(2) allows counties to remap eligible lands for destination resorts once every thirty months. The deadline for submitting applications was December 1 . None were received. CDD ANNUAL REPORT AND WORK PLAN 20 I 5 25 PLANNING, CONTINUED --�� ♦ Harper Bridge Staff continues to coordinate with the Sunriver Owners Association (SROA) and Oregon Marine Board (OMB) on a solution to conflicts between traffic on Spring River Road and those seeking to launch boats or float on the Deschutes River from Harper Bridge. ♦ Historic Preservation Strategic Plan Staff developed a historic preservation strategic plan for rural Deschutes County and the City of Sisters. The plan provides a framework for shaping the rural county and Sisters' preservation programs and services over the next five years and creates a blueprint for allocating CLG grant funding. • • Housekeeping Amendments Staff initiated a package of text amendments to incorporate changes in state law into the county zoning ordinance. In P: addition, "housekeeping" amendments were also adopted to correct scrivener errors and provide additional clarification to existing regulations and the Comprehensive Plan. BOCC adoption is expected this summer. • Medical Marijuana Dispensaries On January 27, the BOCC directed staff to draft a text amendment regulating medical marijuana, prior to the statewide ban expiring on May 1 . CDD initiated amendments to Deschutes County Code, announcing the first public hearing before the Planning Commission on March 12. The BOCC, after conducting a hearing of April 8, adopted an ordinance on April 22. Medical marijuana dispensaries are an an outright permitted use, subject to site plan review, in rural commercial (i.e., Tumalo, Terrebonne, Sunriver) and industrial zones. • Natural Hazards Goal 7 Plan The University of Oregon's Community Service Center (CSC) is reviewing County codes and policies regarding natural hazards and mitigation. CSC will focus on Comprehensive Plan Section 3.5. The CSC will also conduct a national review of other jurisdictions codes and policies to gauge whether some may be ,,, suitable for the County to adopt as well as identifying best ; practices and model ordinances. CSC's work will ultimately aid M s 0 in determining what needs to be updated in the County's Natural ' Hazards Mitigation Plan and Community Wildfire Plans. CPW �N, review started in January, with work sessions with the Planning o , ,'P, �• l� � Commission in April and will conclude in late June with a report to the BOCC. 26 CDD ANNUAL REPORT AND WORK PLAN 2015 PLANNING, CONTINUED ♦ Transferable Development Credit (TDC)Advisory Committee The TDC Advisory Committee convened on August 21 and conducted a total of five meetings. On December 18, members reviewed a matrix of options and identified their top two choices: 1) maintain the status quo; and, 2) reconvene the committee in 24 to 36 months. The BOCC supported the recommendation on February 4. ♦ Transportation Planning - Bicycle Guide Update The Planning Division finalized a Deschutes County Bicycle and Pedestrian online map (https://deschutes.maps.arcgis.com) FY 2015-2016 WORK PLAN DEVELOPMENT REVIEW • Continue to improve pre-application conferences to provide the best available information (e.g., applicable standards, fees, processes) to customers at the start of their projects. ♦ Continue cost accounting system for current planning section and analyze data from that system. Information will be used to review fees and to quantify work tasks not directly tied to land use permits. • Continue to issue all administrative decisions for land use actions requiring prior notice within 45 days of determination of complete application and for those that do not require prior notice, within 21 days of determination of complete application. • Maintain tracking systems on destination resort reporting requirements and obligations, such as improvement agreements and residential-to-overnight accommodation ratios. This tracking may also include other major existing, approved, or potential developments (i.e., Skyline Forest Master Plan). Include tracking systems in the appendix to this Work Plan beginning in FY 1 5-16. • Assist GIS staff regarding the Local Update of Census Addressing and annual annexation updates. COMPREHENSIVE PLANNING • Statewide Planning Goal 1 1 Process a Goal 11 Exception for Southern Deschutes County. • Agricultural/Forest Lands 0 Participate in rulemaking for HB 2229 or non-resource lands, if initiated. o Initiate a text amendment that reduces setbacks in forest land related specifically to Haner Park. CDD ANNUAL REPORT AND WORK PLAN 2015 27 PLANNING, CONTINUED o Clarify agricultural exempt buildings policy with Building Division, which may require text amendments. o Initiate a Comprehensve Plan amendment to clarify that resource land, EFU and forest use parcels, can be re- designated and rezoned to non-resource lands through a gftipp. quasi-judicial application process, without taking an exception to Goal 3 or Goal 4. �' � ♦ Natural Hazards Coordinate with the Planning Commission and the BOCC to discuss implementing recommendations from the University of Oregon's Community Service Center's review of County codes f and policies regarding natural hazards and mitigation. • Tracking System Maintain tracking system of Comprehensive Plan and Community/Area Plan implementation activities, updates, necessary revisions, and potential areas for new plans. Include this tracking system in this Work Plan in FY 1 5-16. TEXT AMENDMENTS • Recreational Marijuana Initiate a text amendment regulating recreational marijuana. • Code Enforcement Initiate a text amendment to prohibit the issuance of land use and building permits if a property has a pending code violation or is in violation with conditions of approval from a prior land use decision. ♦ Housekeeping and Legislative Amendments Initiate housekeeping and legislative text amendments. ECONOMIC DEVELOPMENT • , Central Oregon Large-Lot Industrial Project Coordinate with the City of Redmond to initiate a UGB amendment for a regional large-lot industrial campus. ♦ U.S. EPA Brownfield Grant Administer $400,000 U.S. EPA Community-Wide Brownfield Assessment Grant. COORDINATION— ♦ City of Bend Growth Management LOCAL GOVERNMENT Coordinate with the City of Bend to complete its UGB amendment. ♦ Bend Airport Master Plan Coordinate with the City of Bend to adopt: 1) the Bend Airport Master Plan (BAMP) Update into the Comprehensive Plan; 2) zoning map amendments to implement the BAMP Update; and 3) text amendment(s) for Deschutes County Code (DCC) 18.76, Airport Development Zone. 28 CDD ANNUAL REPORT AND WORK PLAN 2015 PLANNING, CONTINUED COORDINATION- • Legislative Session STATE GOVERNMENT Participate in and monitor annual legislative session, committee SPECIAL PROJECTS and work groups regarding BOCC planning priorities. ♦ Harper Bridge Participate in the process to develop solutions for safe access to the Deschutes River at or near Harper Bridge. • Population Forecast Coordinate with the Assessor's and Administration Offices to complete Portland State University, Population Research Center, 201 5 Housing Unit and Population Questionnaire. HISTORIC PRESERVATION • CLG Grant Administer a CLG Grant from the State Historic Preservation Office spanning 2015 and 2016. NATURAL RESOURCES • Floodplain Monitor and participate in state-led process to address the effects of the U.S. District Court decisions related to the ESA and floodplain development. ♦ Oregon Spotted Frog Last August, the U.S. Fish and Wildlife Service extended protection to the Oregon spotted frog as a federally threatened species under the Endangered Species Act (ESA). The final rule designating critical habitat is expected this summer. Upon its release, CDD will schedule a BOCC work session and use a matrix to discuss options for responding to critical habitat from a land use standpoint. ♦ Sage Grouse In January, the Land Conservation and Development Commission initiated rulemaking to address large-scale development and sage- grouse habitat. All seven counties are participating on a Rules Advisory Committee (RAC) to assist in the development of a draft rule. The RAC will meet over a six-month period between February and July 201 5. If rulemaking is successful, staff will convene a work session with BOCC to discuss updating County Code. NOTE: Deschutes County coordinates and strategizes planning activities of the county, cities, special districts and state agencies, to assure an integrated comprehensive plan for the entire area of the County. Unless directed by the BOCC, the Planning Division will maintain its coordination role, and rely instead on local governments, special districts, or affected organizations or individuals to lead and initiate amendments to Deschutes County Code. CDD ANNUAL REPORT AND WORK PLAN 2015 29 2014 DESCHUTES COUNTY COMMUNITY INVOLVEMENT REPORT BACKGROUND To be added... arm." - i A Cltr40411.4.1 2014 COMMUNITY INVOLVEMENT ACCOMPLISHMENTS CURRENT PLANNING 30 CDD ANNUAL REPORT AND WORK PLAN 2015 2014 DESCHUTES COUNTY COMMUNITY INVOLVEMENT REPORT, CONTINUED A mac-+ r' 31 CDD ANNUAL REPORT AND WORK PLAN 2015 2014 DESCHUTES COUNTY COMMUNITY INVOLVEMENT REPORT, CONTINUED 1 M n � ■1 ''�i d H iG ° ; wd ti _• 7 iw f .,,„ vvert ."- ' ,, wor :'''0;'',4:"..:+r.:;1';r1)":41101HS .21411,1411F-14111.1111,4711111 i ' gram.— .,, y sy a 14' ;" � at ti 4, fie 32 CDD ANNUAL REPORT AND WORK PLAN 201 5 STAFF DIRECTORY -''° NAME TITLE PHONE EMAIL Nick Lelack Director (541) 385-1 708 Nicklelack@deschutes.org _, Tim Berg ;GIS Analyst/Programmer (541) 330-4648 Tim.Berg @deschutes.org Paul Blikstad Senior Planner (541) 388-6554 Paul.Blikstad @deschutes.org Dale Brieske ! Building Inspector III—Electrical (541) 388-6614 Dale.Brieske @deschutes.org Sher Buckner _ — Administrative Secretary (541) 617-4736 Sher.Buckner @deschutes.org Todd Cleveland Environmental Health Supervisor (541)61 7-471 4 Todd.Cleveland@deschutes.org org Rainer Doerge Building Inspector III (541) 385-1702 Rainer.Doerge @deschutes.org Scott Farm Building Inspector III (541) 385-1402 Scott.Farm@deschutes.org^ Lori Furlong........... Administrative Manager _.. _.(54 .,.,... ----. __._._... �._....... ..... .-- 1) 317-3122 Lori.Furlong @deschutes.org r Chris Gracia ',Assistant Building Official (541) 388-6578 Chris-Gracia @deschutes.org Tracy Griffin Permit Technician (541) 388-6573 Tracy.Griffin@deschutes.org .Griffin @deschutes.org John Griley Code Enforcement Technician (541)617-4708 John.Griley@deschutes.org es.or.___,_ rg William Groves Senior Planner (541) 388-6518 William.Graves @deschutes.org Peter Gutowsky Planning Manager ;(541) 385-1 709 Peter.Gutowsky @deschutes.org Judy Hackett Permit Technician (541) 385-1 71 3 Judy.Hackett @deschutes.org Caroline House I Permit Technician (541) 31 7-3148 Caroline.House @deschutes.org Dave Imel ----- Building Inspector III j(541) 385-1 701 David.lmel@deschutes.org Steven Jensen , _ ,. _ ._. _.... Building Inspector III—Plumbing (541) 385-1700 StevenJensen @deschutes.org Anthony Laemmle Code Enforcement Technician (541) 385-1707 Anthony.Laemmle @ deschutes.org Jennifer Lawrence Perm... t Technician (541) 385-1405 Jennifer.L,Lawrence@deschutes.org Matt Martin Associate Planner (541) 330-4620 , Matt.Martin @deschutes.org Brian Moore ; Building Inspector I j(541) 323-5221 j Brian.Moore @deschutes.org - - — Lisa Petersen Permit Technician (541) 31 7-31 88 Lisa.Petersen @deschutes.org Anthony Raguine Senior Planner (541)617-4739 Anthony.Raguine@deschutes.org Peter Russell Senior — .__ _._ _..,.__,. or Transportation Planner (541) 383-6718 Peter.Russell @deschutes.org Randy Scheid I Building Safety Director '(541) 31 7-31 37 Randy.Scheid @deschutes.org Martha Shields Permit Technician (541) 385-1706 Martha.Shields @deschutes.org Chris Schmoyer I Associate Planner ..._... (541) _ - _ 317-3164 Chris.Schmoyer@deschutes.org Cynthia Smidt Associate Planner (541) 317-3150 Cynthia.Smidt @deschutes.org Kathleen Stockton ;Administrative Assistant (541) 31 7-3193 Kathleen.Stockton@deschutes.org Dan Swarthout Building Inspector III (541) 385-1745 Dan.Swarthout @deschutes.org Ric g_I. _ ` _._. . Richard Wnght @deschutes org Richard Wright Building Inspector III �(541) 617-4746, __....... _------ Staff Photo CDD ANNUAL REPORT AND WORK PLAN 2015 33