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2015-307-Minutes for Meeting June 10,2015 Recorded 6/30/2015 DESCHUTES NANCY BLANKENSHIP,PCOUNTY CLERKS vYO���y�� COMMISSIONERS' JOURNAL 08/30/2018 08'27'33 AM 11111111111111111 II III Eso O 101-.4 Deschutes County Board of Commissioners �� 1300 NW Wall St., Bend, OR 97701-1960 1110, (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.og MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, JUNE 10, 2015 Commissioners'Hearing Room-Administration Building- 1300 NW Wall St.,Bend Present were Commissioners Anthony DeBone, Alan Unger and Tammy Baney. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; David Doyle, County Counsel; Nick Lelack, Community Development; and approximately twenty citizens. Media representative Ted Shorack of the Bulletin was also in attendance. Chair DeBone opened the meeting at 10:00 a.m. 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT None was offered. 3. Before the Board was the Reading of a Proclamation, Declaring June 15 Elder Abuse Awareness Day. Minutes of Board of Commissioners' Business Meeting Wednesday, June 10, 2015 Page 1 of 7 Jill Sipes, Patty Thomason and others from the State Department of Aging and People with Disabilities, and Dawn Kirkpatrick of the Central Oregon Council on Aging, came before the Board. Ms. Kirkpatrick gave an overview of the gatekeeper program, which has been utilized in the valley for decades. Advocates go to organizations and communities to teach them how to recognize possible abuse or neglect situations. People can call into one number for someone to help. This program locally is through a State grant and it has been developed in this area over the past three months. (She provided a handout.) Commissioner Unger asked for clarification as to what a bus driver or store clerk might do. He was advised that they can be given information to pass on to the individual, while trying to be low-key. The program was developed by mental health professionals to help people who were falling through the cracks — often those with health issues, dementia and other ailments. The demand for social services is too great, and they need other people to be their eyes and ears. Commissioner Baney read the Proclamation at this time. BANEY: Move approval. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. 4. Before the Board was the Reading of a Proclamation, Declaring the Week of June 8, 2015. as Sisters Rodeo Week (75th Anniversary). Eight members of the Sisters Rodeo Board of Directors came before the Commissioners. Commissioner Unger read the Proclamation at this time. LINGER:Move approval BANEY: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Wednesday, June 10, 2015 Page 2 of 7 The Board commended the group on keeping this event going, as people tend to forget to embrace their roots. Commissioner Baney stated she appreciates the hard work, camaraderie and cooperation. Chair DeBone added that this is a well-known event and is important to the community. 5. Before the Board was a Public Hearing, and Consideration of Approval of Document No. 2015-370, the Community Development Department Annual Report and Work Plan for FY 2015-16. Chair DeBone opened the public hearing. Nick Lelack gave a PowerPoint presentation detailing the CDD annual report and the work plan for FY 2015-16. He explained who their customers are and presented an overview of what they do in their four divisions. Activity has increased over the past year or two, after a long recession. This means staffing had to increase and there is more revenue, some of which is going into rebuilding reserves. About one-quarter of staff has changed over the past year due to significant retirements and filling vacant positions. There are the usual projects plus new ones resulting from changes in State law and the annual goals and objectives as established by the Board of Commissioners. The Landmarks Commission is very active right now as well. They are working with other agencies; for instance, with the City of Bend regarding Mirror Pond and the Bend. Airport. There are a variety of major projects now being undertaken or continued. Future projects are listed but are not included in a work plan without approval of the Board of Commissioners. Commissioner Unger feels this is a great process and realizes it is a challenge to meet the needs of a growing area. Commissioner Baney said she is proud of the department and how it is able to navigate challenging times. They lost a lot of the team in the past but have been able to continue meeting the needs of the community. She hears from others about how pleased they are to work with County CDD. This doesn't just happen without a lot of hard work. She feels they are still light on staffing and need to consider this. Minutes of Board of Commissioners' Business Meeting Wednesday, June 10, 2015 Page 3 of 7 William Kuhn, citizen, stated that he appreciates working with Mr. Lelack. He noted that Mr. Lelack has the AICP designation after his name, and wants to encourage the Board to seek more people with this. It involves a code of ethics and how to do a job well, and he feels everyone in CDD needs to earn this. It should be supported or even required. He commented about the Golden Rule, which he wishes everyone could live by. Unfortunately not all people do so laws and procedures have to be developed to handle this. Sometimes not even the rule of law always helps. Respect for others needs to be on the top of the list. He asked the Board to pass a text amendment in 2003 and they are finally almost there. There is another one just submitted regarding minimum number of parcels in certain cluster developments. It does not work if there are only two parties with an equal vote. He is encouraging another amendment dealing with suppositional statements and giving the citizen a right to officially appeal any problems that develop because of it. Chair DeBone said that land use can be contentious and hard to understand. It takes time to work through things using a very valuable process. Commissioners Unger stated that ODOT is creating a pilot project for Highway 97 to help truck drivers deal with certain issues. The County will be a stakeholder involved in this when it starts moving forward. Commissioners Baney said that some public comments are captured on the matrix, and the department has to prioritize the various issues. Some get moved. during the year as appropriate, are completed, or may be added if necessary. Chair DeBone indicated that DIAL has been important and asked how this has changed. It is now called DIAL 2. Mr. Lelack said the department relies on this heavily and they work with I.T. to make sure it is kept up to date. There were significant changes over the past couple of years and a lot of good features have been incorporated. Being no further testimony offered, Chair DeBone closed the hearing. BANEY: Move approval of the report and work plan. UNGER: Second. Minutes of Board of Commissioners' Business Meeting Wednesday, June 10, 2015 Page 4 of 7 VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. Before the Board was Consideration of Approval of the Consent Agenda. It was noted that the minutes listed but are not ready for approval are the budget hearings for the District Attorney, Health and COVA. BANEY: Move approval of all else on the Consent Agenda. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. Consent Agenda Items 6. Board Signature of Document No. 2015-380, a Restated Improvement Agreement with Weston Investment Co., LLC regarding the Financial Security for Overnight Lodging Units in the Tetherow Destination Resort 7. Board Signature of Documents No. 2015-371, 372, 373 and 374, Bargain & Sale Deeds; and 2015-375 and 376, Acceptance of Real Property, to Correct Errors in the Legal Descriptions 8. Board Signature of Document No. 2015-315, an Intergovernmental Agreement with the Oregon Health Authority regarding Financing of Community Addictions and Mental Health Services for 2015-17 9. Board Signature of Order No, 2015-053, Authorizing Designated Persons to Provide Custody and Secure Transportation Services for Allegedly Mentally Ill Person 10. Board Signature of Letters Reappointing Matt Eschelbach, Jeremy Ast and Dan Daughtery to the Ambulance Service Area Advisory Committee, through June 30, 2018 11. Board Signature of a Letter Reappointing Rod Gage to the Deschutes County Investment Advisory Committee, through June 30, 2018 Minutes of Board of Commissioners' Business Meeting Wednesday, June 10, 2015 Page 5of7 12. Approval of Minutes: • Work Sessions of May 18 and June 3, 2015 • Business Meeting of June 3, 2015 • Minutes of Department Updates: Assessor, and Fair & Expo Center • Minutes of Budget Hearings: Assessor, Service Districts, Fair & Expo, Support Services, Clerk, Budget Proposal and Capital Improvements, Elected Officials Compensation, Justice Court, Solid Waste, District Attorney, Central Oregon Visitors' Center, Community Justice, 911, Health Services CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 13. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District in the Amount of $5,185.34. UNGER: Move approval, subject to review. BANEY: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY SERVICE DISTRICT 14. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District in the Amount of$572.73. UNGER: Move approval, subject to review. BANEY: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Wednesday, June 10, 2015 Page 6 of 7 RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 15. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of$1,310,759.19. Tom Anderson explained that this includes some of the final work of cell 6 construction at Knott Landfill, and the Unger Building remodel. UNGER: Move approval, subject to review. BANEY: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. 16. ADDITIONS TO THE AGENDA Being no other items brought before the Board, the meeting was adjourned at 10:45 a.m. DATED this 9 ' Day of 2015 for the Deschutes County Board of Commissi ers. Anthony DeBone, Chair Alan Unger, Vice Chair ATTEST: )1; (57/14/kAIU Tammy Baney, mmissioner Recording Secretary Minutes of Board of Commissioners' Business Meeting Wednesday, June 10, 2015 Page 7 of 7 1.NCEA 12 Things that Anyone Can Do National Center noflderAbuse to Prevent Elder Abuse 1 Learn the signs of elder 8 Ask your religious congregration's leader to give abuse and neglect. a talk about elder abuse at a service or to put a message about elder abuse in the bulletin. 2 Call or visit an elderly loved one and ask how he or she is doing. 9 Volunteer to be a friendly visitor to a i� nursing home resident or to a homebound 3 Provide a respite break senior in your neighborhood. for a caregiver. Send a letter to your local paper, 10 Y • radio or TV station suggesting that 4 Ask your bank manager to train tellers on they cover World Elder Abuse how to detect elder financial abuse. Awareness Day (June 15) or Grandparents Day in September. 5 Ask your doctor to ask you and all other senior Dedicate your bikeathon/marathon/41111 patients about possible 1 other event to elder mistreatment p p family violence in their lives. awareness and prevention. Contact your local Adult Protective 12 Join the Ageless Alliance.Ageless Alliance connects , 6 eo le of all ages, nationwide,who Services or Long Term.Care Ombudsman p P g to learn how to support their work helping stand united for the dignity of older adults and for the elimination of at-risk elders and adults with disabilities. ` „,01 elder abuse.You can join 7 Organize a ""Respect Your Elders"essay (it's free)and get involved tit AGELESS or poster contest in your child's school. at agelessalliance.org. ALLIANCE UNITED AGAINST ELDER ABUSE Find local resources for Seniors, People with Disabilities, and Caregivers! Call the ElderCare Locator at 1-800-677-1116 or visit www.eldercare.gov. For more information on elder abuse prevention, please visit www.ncea.aoa.gov. Find us on Facebook and Twitter! Keck School of Medicine of USC For more information:www.ncea.aoa.gov This document was completed for the National Center on Elder Abuse and is supported in part by a grant(No.90AB0002/01)to the UCI Center of Excellence from the Administration on Aging,U.S.Department of Health and Human Services(DHHS).Grantees carrying out projects under government sponsorship are encouraged to express freely their findings and conclusions.Therefore,points of view or opinions do not necessarily represent official Administration on Aging or DHHS policy." 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Fl Yes No William John Kuhn Martha Leigh Kuhn PO Box 5996 Bend, Oregon 97708-5996 Phone: (541) 389-3676 Our 2003 suggestion for a text amendment is almost a reality. Nick Lelack has already shared with you in his report another suggested text amendment regarding the minimum number of parcels in a homeowners association agreement cluster development that has equal voting power. Along with that we have also been arguing for more AICP designated planners in CDD. Actually County should require the designation as a prerequisite for employment. Financial incentives need to be improved for staff to strive to achieve the recognition. Having the AICP designation as a requirement will make your jobs easier as County Commissioners. We also believe there needs to be a way to deal with statements made by and land use positions taken by County staff when there is a dispute between either neighbors or between the land owner and staff. When such suppositional statements are made which in our case came about by the `good- old-boy' method of governing and there is no way to appeal the statement, no way to cause County to stop and think about it in a land use process everyone suffers. There is a breakdown in the community and a break down in the rule of law. People get hurt, financially, emotionally and in our case even physically. We have in the past suggested that there be some type of ombudsman that is obligated to put the entire community's welfare first—that is,above the simple county government employee or elected official's good-old-boy method of fixing the problem. As a first step towards that end we would like to make the following suggestion for a text amendment. We don't have the words formulated yet but the concept is simple. 'There needs to be a way, there needs to be a means to deal with suppositional statements made by CDD and other County staff that simply don't work,aren't logical,which causes even greater burdens both on the County and on the landowner,and that can't currently be appealed because they are only suppositional statements. 01- 0 , - Community Development Department o, M Q 'G " "" Planning Division Building Safety Division Environmental Health Division r -0,10i°R; 040:04'""' ia,ax 117 NW Lafayette Avenue Bend Oregon 97701-1925 (541)388-6575 FAX (541)385-1764 http://www.co.deschutes.or.us/cdd/ MEMORANDUM TO: Board of County Commissioners FROM: Nick Lelack,AICP, Director DATE: June 10, 2015 SUBJECT: Public Hearing and Consideration of Approval of the Community Development Department Annual Report&Work Plan for Fiscal Year(FY)2015-16 The purpose of this agenda item is to conduct a public hearing and consider approval of the draft Community Development Department(CDD)Annual Report and Work Plan for Fiscal Year(FY)2015-16 (July 1, 2015 to June 30,2016). The draft FY 2015-16 Work Plan contains projects and ongoing duties CDD expects to initiate next fiscal year based on budgeted resources. Since the May 18 BOCC work session on this issue,the draft Annual Report and Work Plan has been revised to include a new matrix of Potential Future Projects proposed by citizens,the Planning Commission, Historic Landmarks Commission, and staff. If or when resources become available,staff will seek BOCC direction for projects to be initiated and use this matrix to inform those decisions. BACKGROUND Each spring, CDD prepares an Annual Report and Work Plan describing annual accomplishments and a proposed work plan for the coming fiscal year. The work plan describes the most important objectives and proposed projects in each CDD division based on: 1. The Board of County Commissioners' (BOCC)annual goals and policies; 2. Carry-over projects from the current or prior years; 3. Changes in state law; 4. Public comments;and 5. Grants/funding sources. The work plan is presented in draft form to our major customer groups, including the Planning Commission,the Historic Landmarks Commission,cities, and interest groups, and is distributed with a request for comments to cities and the general public. The memorandum summarizes the dep artment's accomplishments over the past year, Planning Commission and Historic Landmarks Commission (HLC)recommendations, and the draft work plan for next fiscal year. ACCOMPLISHMENTS Highlights of CDD's accomplishments over the past year include: 1. Maintained high customer service levels with increasing permit volumes across all divisions while experiencing significant staffing transitions (i.e., Building Official and Principal Current Planner retirements),and several high profile,complicated and contentious land use applications. 2. Completed the installation of the ePermitting system Accela, and assisted in the installation of this program in Redmond and Sisters, including providing extensive staff training and community training. Significantly enhanced Accela capabilities with building inspectors and environmental soils specialists. 3. Completed a major Code Enforcement Policy and Procedures Manual Update. 4. Finalized a Deschutes County Bicycle and Pedestrian on-line"story" map. 5. Created a one-stop shop at La Pine City Hall for city and county development applications in southern Deschutes County. 6. Coordinated with the Oregon Department of Environmental Quality(DEQ) and Oregon Department of Land Conservation and Development to prepare a draft Goal 11 Exception application, and conducted informational public meetings in April in La Pine and Sunriver. 7. Developed text amendments and facilitated Planning Commission and Board public review processes to adopt regulations in County Code pertaining to medical marijuana dispensaries. 8. Received a Certified Local Government(CLG)Grant from the State Historic Preservation Office to assist Deschutes County with its historic preservation programs. 9. Developed a Historic Preservation Strategic Plan, which provides a framework for shaping the rural county and Sisters'preservation programs and services over the next five years. 10. Convened a stakeholders group to draft a text amendment to prohibit the issuance of permits for properties in violation of County Code or a prior land use decision. 11. Contracted with the University of Oregon's Community Service Center to review County codes and policies regarding natural hazards and determine if the County's Natural Hazard Mitigation Plan, Community Wildfire Plans,or Codes need to be updated. 12. Coordinated with the City of Bend to amend the zoning map for the Airport Development and Airport- related subzones in Deschutes County Code (DCC), the forthcoming submittal of the Airport Master Plan Update amendments to the Comprehensive Plan and DCC,and UGB remand. 13. Convened a Transferable Development Credit (TDC) Advisory Committee to evaluate the existing program in light of the City of La Pine assuming land use jurisdiction in the Neighborhood Planning Area. 14. Participated with the Governor's Office, Sage Grouse Conservation Partnership, involving interagency and inter-stakeholder coordination on issues related to sagebrush and sage grouse habitat conservation on non-federal lands. 15. Administered a $400,000 U.S. Environmental Protection Agency (US EPA) Community-wide Brownfield Assessment Grant. The project, now in its second year, is funding nine Environmental Site Assessments and Area Wide Planning for the Mid-Town section of downtown Redmond. 16. Hired a consultant and initiated the CDD Comprehensive User Fee Study and 5-Year Operating Plan. PLANNING COMMISSION/HISTORIC LANDMARKS COMMISSION RECOMMENDATIONS On April 9 and 23,the Planning Commission conducted public hearings on the draft Planning Division FY 15- 16 Work Plan. On April 23,the Commission unanimously recommended BOCC approval of the draft Work Plan. The Commission supported staff's recommendation to include a project to initiate a text amendment to reduce setbacks for Haner Park. Commissioners also expressed interest in developing a multi-year work plan over the next year to identify future projects such as updating the Tumalo Community Plan,developing the Deschutes Junction Master Plan,among others. On May 4, the Historic Landmarks Commission (HLC) conducted a work session on the Planning Division's draft Work Plan— historic preservation provisions. Currently, the Planning Division's historic preservation program is limited to administering a Certified Local Government (CLG) Grant from the State Historic Preservation Office(SHPO). This grant provides resources and in-kind contributions to: 1. Staff quarterly meetings with the HLC; 2. Provide scanning resources to the Des Chutes Historical Museum and Society; 3. Promote historic preservation through such program as Historic Preservation Month; 4. Fund education and training programs;and 5. Conduct outreach to potential historic property owners. The HLC generally endorsed the proposed Work Plan, but specifically recommended increasing CDD's historic preservation staffing resources and expertise to perform the following additional projects and duties: 1. Update the Goal 5 historic resources inventory descriptions as necessary. 2. Conduct an inventory of potential properties eligible for landmark designation. 3. Communicate more regularly with landmark property owners regarding benefits and responsibilities of designation. 4. Review and update as necessary relevant county codes for consistency with state laws and policies. 5. Increase collaboration between and among Deschutes County and four cities,state agencies, HLCs, and stakeholders in promoting and providing region-wide historic preservation education, outreach, and programs. 6. Increase the attention paid to,and protection of,the historic rural county setting. 7. Improve the management and access of historic property records in partnership with other agencies and local museum resources. S. Provide more content to the story map descriptions. 9. Enhance the Sisters/County focus in demonstrating best historic preservation practices. 10. Expand historic preservation education, including fieldtrips that promote both public and other HLC participation. Several of the HLC's recommendations are included in the matrix of Potential Future Projects (1, 2, 4,7, 8) while others(3,5,9, 10)represent an expansion of existing,ongoing duties. DRAFT WORK PLAN CDD's primary objective in FY 2015-16 will be to continue to maintain high customer service levels with increasing development activity in the rural county, and in the cities of La Pine, Sisters, and Redmond, while sustaining appropriate staffing levels across all divisions. Two additional high priority objectives will be to: (1) Continue to expand and improve of the State's ePermitting software, Accela, to benefit our customers and overall operations, including conducting regular customer training/educational sessions on how to use and maximize the system; and (2) Adopt and begin to implement a 5-year operating plan for the department with new performance measures. The Planning Division Work Plan consistently generates public interest. In addition to the overall CDD objectives,the Division anticipates and proposes the following major projects in FY 15-16(this list is not all- inclusive of the projects proposed in the attached Work Plan): 1. Process significantly more high profile,complex,and contentious land use applications than at any point over the past decade, including several LUBA appeals. 2. Process a Goal 11 Exception for Southern Deschutes County. 3. Coordinate with the City of Bend on the UGB remand which includes, but is not limited to, a Plan Amendment,text amendments,and updated Joint Management Agreement. 4. Coordinate with the City of Bend to adopt the Bend Airport Master Plan (BAMP) Update into the County's Comprehensive Plan including a potential Goal Exception, and text amendments to simplify and streamline airport zoning districts and regulations. 5. Administer the$400,000 U.S. EPA Community-Wide Brownfield Assessment Grant. 6. Initiate text amendments to regulation recreational marijuana. 7. Coordinate with the City of Redmond to amend its UGB for a regional large-lot industrial site. 8. Review status and decisions regarding sage-grouse and Oregon spotted frog. Since the Planning Commission made its recommendations,staff identified a project in the Building Division work plan to "Continue to review and refine the process for determining agricultural and equine exemptions meeting the requirements of ORS 455.315." Staff recommends cross-referencing this action item in the Planning Division's Work Plan because it will be a coordinated effort between the divisions. PUBLIC COMMENTS Citizens have provided comments on the draft work plan, proposing the following projects: 1. Haner Park: Correct mapping errors and/or setbacks as quickly and efficiently as possible. Note: The Planning Commission recommended including this project in the Planning Division's Work Plan;the project is included in the attached work plan. 2. Tumalo. a. Update the Tumalo Community Plan. The request states that the review"is not urgent," but needs to be followed through in the future.The Plan calls for a review every five(5)years. b. Review signage for bicycle crossing across Highway 20 in Tumalo. c. Ensure Tumalo residents within the unincorporated community boundary have a voice in issues impacting Tumalo. d. Include all Tumalo stakeholders and interests, including business owners and patrons, property owners, renters,and all concerned citizens in matters that impact the community. Note: Updating the Tumalo Community Plan is not proposed to be initiated in the FY 15-16 Work Plan due to limited resources.The Planning Commission and staff discussed establishing a multi-year work plan to identify potential future years when such projects, including the project below, might be initiated. 3. Develop a Deschutes Junction Master Plan. Note:Staff discussed the timing of this project with the person requesting this action and explained that a more appropriate time to do so will be after Tony Aceti's Agricultural plan amendment and EFU zone change application process has been completed.The individual agreed that waiting until the pending project is completed is the most appropriate time, but wants to make sure this item remains on the long-term project list. Staff confirmed it will remain on the list. 4. Amend the zoning code to regulate RV camping or temporary uses on private property to require an electric drop to be installed if a utility services the lot,thereby eliminating the use of electric generators. Note:This project was proposed after the Planning Commission made its recommendation. 5. Address connectivity and integrating transportation and zoning systems in planning projects between Highway 97 and Highway 20. Note: No current projects are proposed in FY 15-16. 6. Support for addressing Sage Grouse and Oregon Spotted Frog in the work plan. Note:These projects are on the proposed FY 15-16 work plan. 7. Update Goal 5 wildlife inventories and maps,many of which were created or adopted in 1984 or 1992. Note:The sage grouse and spotted frog wildlife protection projects are proposed to be continued in FY 15-16. Perhaps this major Goal 5 project should be identified in a future year on a multi-year work plan. 8. If agricultural lands are evaluated, look at all agricultural lands and do not pursue one-off approaches. Note: The Land Conservation and Development Commission rule-making,if initiated,would address this issue and provide clarity to Deschutes County when agricultural lands are evaluated in the future. 9. Initiate an amendment to Deschutes County Code to prohibit land partitions and/or cluster developments where a homeowners association and/or homeowners agreement is required and the final configuration results in only two parties with equal voting authority. Note: William Kuhn submitted this suggestion after the Board's work session on May 18, 2015. Mr. Kuhn stated, "The point of this is to prevent a two party situation similar to that between the Kuhns and the Dowells." REQUESTED BOCC ACTION 1. Conduct a public hearing on the CDD Annual Report and Work Plan. 2. Continue or close the public hearing. 3. If the hearing is closed: a. Discuss the CDD Annual Report and Work Plan FY 15-16 and: i. Approve the document as proposed or as modified by the BOCC at this meeting; or ii. Continue the discussion to June 22 or 24,2015. b. Discuss the annual report and work plan on June 22 or 24,2015,and approve the document as proposed or as modified by the BOCC on that date. 4. Continue the hearing to June 22 or 24,2014. Community Development Department Annual Report & Work Plan _ '.w. a + '.nr ,. i `, w t Pi.;.<:H t6„,6,r. �.,,,„ i ,p w ,a;yµgdul,4�' a :, lj ci r , 0 lire y -w. r , wr yr' # q OPEN A-. p+tirw++.n r. :;+"! twl:mO .:,:x.. °xn+hy's., "y,Mrwaw, v r MnxgpWnx W ,,, „ .. t .,_„,,,,. -.,3,.. k s. .. _a• - -40. .4 , , . et,,. it ze_ie,,.."_,— II; #01,14p, ... .,-' ,r11 - - . ,,/e ' -- rib" ,, y,, �� , • w „i x w !1 ' " yo ww� ., q 1 '.— h z , 4 A, Iln IAI" n � 1 I 7 NW Lafayette Avenue ,--c e, Bend, Oregon `' ; J\-Z c e -< ----........__1/4\7,-- Main Line: 541 -388-6575 Fax: 541 -.385 1 764 Website: www.deschutes.odrg/cdd Adopted dune 10, 201 5 `ESL- . c/2 BOARD OF COUNTY COMMISSIONERS Tony DeBone, Chair Alan Unger, Vice Chair Tammy Baney, Commissioner ADMINISTRATION Tom Anderson, County Administrator Erik Kropp, Deputy County Administrator COMMUNITY DEVELOPMENT DEPARTMENT STAFF Nick Lelack, AICP, Director Building Safety Randy Scheid, Building Safety Director Chris Gracia, Assistant Building Official Dale Brieske, Electrical Inspector Rainer Doerge, Building Inspector III Scott Farm, Building Inspector III Dave Imel, Building Inspector III Steve Jensen, Building Inspector III Brian Moore, Building Inspector I Dan Swarthout, Building Inspector III Richard Wright, Building Inspector III Coordinated Services Lori Furlong, Administrative Manager Tracy Griffin, Permit Technician Judy Hackett, Permit Technician Caroline House, Permit Technician Jennifer Lawrence, Permit Technician Lisa Petersen, Permit Technician Martha Shields, Permit Technician John Griley, Code Enforcement Technician Anthony Laemmle, Code Enforcement Technician Environmental Soils Todd Cleveland, Environmental Health Supervisor Operations Kathleen Stockton, Administrative Assistant Planning Peter Gutowsky, AICP, Planning Manager Paul Blikstad, Senior Planner Will Groves, Senior Planner Matt Martin, Associate Planner Anthony Raguine, Senior Planner Peter Russell, Senior Transportation Planner Chris Schmoyer, Associate Planner Cynthia Smidt, Associate Planner Sher Buckner, Administrative Secretary Tim Berg, Senior Systems Analyst 2 CDD ANNUAL REPORT AND WORK PLAN 2015 COMMISSIONS, COMMITTEES & HEARINGS OFFICERS DESCHUTES COUNTY Hugh Palcic ♦ At Large (Chair) PLANNING COMMISSIONERS Ed Criss ♦ South County (Vice Chair) Christen Brown • At Large Susan Tunno ♦ Redmond James Powell ♦ Bend Steve Swisher ♦ Sisters Todd Turner ♦ Bend DESCHUTES COUNTY Chris Horting-Jones, Chair • Unincorporated HISTORIC LANDMARKS Sharon Leighty, Vice Chair ♦ Unincorporated COMMISSIONERS Dennis Schmidling, Secretary ♦ City of Sisters Broc Stenman ♦ Unincorporated Bill Olsen • Pioneer Association Kelly Madden ♦ Ex-Officio Ray Solley ♦ Ex-Officio Rachel Stemach ♦ Ex-Officio DESCHUTES COUNTY Karen Green HEARINGS OFFICERS Ken Helm Stephanie Hicks Dan Olsen DESCHUTES COUNTY Cheryl Howard • Chairperson BICYCLE & PEDESTRIAN Bill Braly ♦ Vice Chairperson ADVISORY COMMITTEE Greg Svelund • Secretary Rick Root Jim Stone David Olsen Chris Cassard Michelle DeSilva Mary Barron Matthew Olsen Scott Ferguson Wendy Holzman Scott Morgan K a y,,q y �� ''IIHI Iii• y 4 k CDD ANNUAL REPORT AND WORK PLAN 2015 3 TABLE OF CONTENTS COMMUNITY DEVELOPMENT DEPARTMENT Deschutes County Mission Statement & Policies 5 CDD Introduction/Overview 7 Department Goals 9 COORDINATED SERVICES Accomplishments 11 Work Plan 12 CODE ENFORCEMENT Accomplishments 13 Work Plan 14 GEOGRAPHIC INFORMATION SYSTEMS Accomplishments 15 (INFORMATION SUPPORT SYSTEMS) Work Plan 16 BUILDING SAFETY Accomplishments 17 Work Plan 17 ENVIRONMENTAL SOILS Accomplishments 19 Work Plan 20 PLANNING Accomplishments 23 Plan 27 PI Work a 2014 Annual Community Involvement Report 30 MATRIX OF POTENTIAL FUTURE PROJECTS 33 STAFF DIRECTORY 34 4 CDD ANNUAL REPORT AND WORK PLAN 2015 DESCHUTES COUNTY MISSION STATEMENT Enhancing the lives of citizens by delivering quality services in a cost-effective manner BoARD OF COUNTY CQMMISSIONFRS' 2015.2016 GOALS AND OBJECTIVES: Safe Communities Protect the community through planning, preparedness and coordinated public safety services ♦ Collaborate with County and community partners in preparing for and responding to natural and man-made disasters. ♦ Promote targeted prevention, diversion, and intervention programs to reduce recidivism and future demands on county services achieved through the continuum of incarceration, detention, and super- vision services. ♦ Respond to, investigate, and prosecute criminal activity to ensure the guilty are held accountable, the innocent are protected, and the rights of all citizens are respected. ♦ Implement the 201 5-1 7 911 strategic plan. • Assess and respond to marijuana legalization as it relates to community law enforcement, health, and land use regulations. Healthy People Enhance and protect the health and well being of the community through advocacy, prevention, education, and services • Consider population health, wellness and multi-modal connectivity in the design and implementation of infrastructure. • Assess and adjust to changing health system reforms, address gaps in service, and strategize re- gional approaches. ♦ Provide timely and convenient access to quality health and human services. ♦ Assess, preserve, promote, and protect the basic health and wellness of the community through partnerships, community education, outreach, and advocacy. ♦ Identify gaps and needs and advocate for funding solutions related to transit options, homelessness, and affordable housing. Resilient Economy Promote policies and actions that simulate economic vitality ♦ Complete strategic capital projects that strengthen the region's economy. ♦ Partner with organizations that stimulate economic vitality. • Support land use programs and initiatives that promote economic growth and diversity, livability, and sustainability. CDD ANNUAL REPORT AND WORK PLAN 2015 5 DESCHUTES COUNTY MISSION STATEMENT, CONTINUED ♦ Support beneficial management and access policies of publicly owned natural resources to promote tourism and recreational activities. ♦ Pursue inter jurisdictional and interdepartmental cooperation to enhance service delivery and the cost-effectiveness of public services. ♦ Pursue interjurisdictional and interdepartmental cooperation to enhance service delivery and the cost effectiveness of public services. Natural Resources Promote environmental stewardship through assessment, advocacy and collaboration ♦ Enhance and protect air, land and water resources. • Educate the public and enforce policies regarding noxious weed control and eradication. • Support healthy and sustainable forest and public land management practices and oversight. ♦ Restore and maintain landscapes across all jurisdictions that are resilient to fire-related disturb- ances. ♦ Partner with community members and appropriate agencies to preserve and protect South County's water resources. Quality Service Delivery Provide internal support and external services that are innovative, efficient and comprehensive ♦ Encourage and expand opportunities for public engagement with Deschutes County government. ♦ Provide internal support to County operations to ensure cost effective and efficient delivery of services to the public. ♦ Support employee wellness, development, productivity and job satisfaction. • Support and promote Deschutes County Customer Service "Every Time" standards. • Adapt to changing state and federal laws, industry trends, and community needs in continuing to provide innovative services to the public. Effective Asset Management: Preserve and enhance capital and fiscal assets ♦ Utilize best management practices to sustain the quality of County assets and infrastructure. • Improve financial and human resources data systems to promote streamlined business processes. ♦ Develop financial strategies to ensure long-term stability. ♦ Plan for long-term building and facility capital needs including major maintenance and replacement strategies. 6 CDD ANNUAL REPORT AND WORK PLAN 2015 • INTRODUCTION CDD MISSION STATEMENT The Community Development Department facilitates orderly growth and development in Deschutes County through coordinated programs of Planning, Environmental Soils, Building Safety, Code Enforcement, education and services to the public. This Annual Report highlights the Community Development Department's 2014 accomplishments, the work plan for Fiscal Year 2015-16, and implements the Board's goals and objectives. CDD provides satellite office coverage in Redmond, La Pine and Sisters, as well as services at the main office in Bend. The Department consists of divisions and programs as listed below which provide coordinated planning and development services. Coordinated Services Building Safety Environmental Soils Planning Division Code Enforcement Geographic Information Systems (Information Support Systems) .44!IT , NN11 ��af b''l ,:.�I� � +muwMW '.,'Miws+r a Main Office Deschutes County Fair & Expo La Pine City Hall 1 1 7 NW Lafayette Ave. 3800 SW Airport Way 16345 Sixth Street Bend, OR 97701 Redmond, OR 97756 La Pine, OR 97739 Mon., Tues., Thurs., Fri. 8-5, Thursday 8:00-4:30 Tuesday 8:00-4:00 Wed. 9-5 *Building Services are provided at Sisters City Hall. CDD ANNUAL REPORT AND WORK PLAN 2015 7 OVERVIEW BOARD OF COUNTY COMMISSIONERS I ' / \ HEARINGS HISTORIC LANDMARKS PLANNING DESCHUTES RIVER BICYCLE AND OFFICERS COMMISSION COMMISSION MITIGATION AND PEDESTRIAN ENHANCEMENT ADVISORY COMMITTEE COMMITTEE NICK LELACK CDD Director BUILDING SAFETY PLANNING ENVIRONMENTAL SOILS COORDINATED SERVICES DIVISION DIVISION DIVISION DIVISION r RANDY SCHEID PETER GUTOWSKY TODD CLEVELAND LORI FURLONG Building Safety Planning Manager Environmental Administrative Director Health Supervisor Manager Commercial/Residential Current Planning Onsite Permit Technicians Plan Review Long Range Planning Program Code Enforcement and Inspections Geographic Information Systems (Information Support Systems) FY 20162 Budget Summary FY 2012 FY 2013 FY 2014 FY 2015' (Proposed) Resources 4,476,213 4,457,366 4,914,977 6,230,219 7,213,683 Requirements 4,476,213 4,457,366 4,914,977 6,230,219 7,213,683 1FY 15 Reserves: $687,470 'FY 16 Reserves: $1,037,652 Full Time Equivalents FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 Community Development 28.60 28.60 29.00 33.00 35.00 8 CDD ANNUAL REPORT AND WORK PLAN 20 15 COMMUNITY DEVELOPMENT DEPARTMENT GOALS SUMMARY This section applies to all Community Development Department (CDD) Divisions and programs. This Plan was developed through Planning Commission, Historic Landmarks Commission and Board of County Commissioners (BOCC) work sessions and public hearings, stakeholder meetings, and input from our community. FY 2015-16 WORK PLAN 1 . Implement the BOCC's FY 1 5-16 Goals and Objectives. 2. Employ the County's Customer Service Standards: "Every Time Standards" Goals: • We respond in a timely and courteous manner, identifying customer needs and striving for solutions (response). ♦ We set honest and realistic expectations to achieve optimum results (expectations). ♦ We provide knowledgeable, timely, professional, respectful service (professionalism). • We take ownership of our customer's needs and follow through (follow through). • We value our customers and approach them with an open mind (service). ........... .... 3. Partner, coordinate and cooperate with partner organizations in the public, private and non-profit sectors and citizens to implement this Work Plan. 4. Provide efficient, cost-effective and high-quality services to cities pursuant to intergovernmental agreements or contracts. 5. Promote and conduct robust public engagement that informs, involves, and empowers people and communities, including maintaining and enhancing cooperative relationships and open dialogue with stakeholder organizations. 6. Maintain high customer services levels with sustained high levels of development and permit activity by: ♦ Maintaining appropriate staffing levels to meet business demands; and ♦ Pursuing staff training opportunitites and employing technologies that improve service while reducing the cost of delivery. CDD ANNUAL REPORT AND WORK PLAN 2015 9 COMMUNITY DEVELOPMENT DEPARTMENT GOALS, CONTINUED FY 2015-16 WORK PLAN 7. Adopt and implement the Comprehensive User Fee Study and Five-Year Operating Plan, including: • Developing new performance measures to: 0 Assess how well the department is achieving its goals. o Determine customer satisfaction. 0 Make necessary improvements to increase efficiencies or services. • Developing a financial plan to ensure the long-term sustainability and consistency of CDD's services. • Aligning the FY 16-17 Work Plan with the Five-Year Operating Plan. 8. Provide customer and community training and education on new and improved technologies to gather, analyze and apply development application and/or permit data and relevant current issues and processes. 9. Develop and empower CDD's most valuable asset—our employees—through: ♦ Building professional skills to help achieve CDD and County goals. ♦ Supporting employee health and safety. ♦ Recognizing good customer service, innovation, problem solving and strategic thinking. ii 10 CDD ANNUAL REPORT AND WORK PLAN 2015 COORDINATED SERVICES OVERVIEW The Coordinated Services Division provides service to customers at the main office in Bend, as well as at satellite offices in Redmond and La Pine. The Division consists of seven permit technicians and two code enforcement technicians. The goals of the Division are to ensure minimal wait times, provide accurate information to the public, and ensure the efficient operation of the front counter. Staff also performs basic building plan reviews and addressing in the rural county and City of Redmond under contract. ACCOMPLISHMENTS I Accela: ♦ Software modules installed for Planning and Code Enforcement. • Coordinated and installed Accela Automation for the Building, Environmental Soils, Planning, and Coordinated Services/Code Enforcement Divisions, and for the cities of Redmond (Planning and Building Divisions) and Sisters (Building Division). • Organized and trained all County CDD staff, Redmond and Sisters staff, and customers to implement and efficiently use Accela. Provided training courses for licensed professionals in conjunction with Central Oregon Builders Association and the State of Oregon on Accela and ePermitting. Much of this training is ongoing. ♦ Trained staff in Administration and Crystal Report writing as part of contract with the Accela vendor. This training allows staff to update users, fees, workflows, create new record types and write reports for the planning and code 11#1$4' °,;. x, enforcement modules. ♦ Trained and coordinated with City of Sister's staff on process- - , It : ing building permit applications, estimating and calculating ,a , fees, and ensuring the appropriate permits are issued. — Q4-' ♦ Relocated the La Pine satellite office to La Pine City Hall to create a one-stop development services shop for both City and County permits. The result is better coordination of permit processing for properties located within the City. Coordinated with the City of La Pine planner on permit reviews and sign off on building permits. ♦ In coordination with GIS and IT, Coordinated Services continued to assess equipment used by all CDD staff to ensure that operational needs were met. The team developed project lists that will enhance service, staff efficiency and communications. Projects included: CDD ANNUAL REPORT AND WORK PLAN 20I 5 1 1 COORDINATED SERVICES, CONTINUED o Providing tablets to building and environmental health inspectors and code enforcement technicians in the field to provide real-time inspection results; making data available to inspectors in the field; and improving communication, photography and printing tools; 0 Providing linkages to historical documents where parcel numbers have changed; 0 Creating new types of online permit applications; and o Reviewing business processes and procedures and making several adjustments to accommodate and fully utilize Accela. WORK PLAN • Continue to lead, facilitate and/or participate in training all County, Sisters, and Redmond staff and user groups on Accela. ♦ Continue to coordinate public outreach and education on Accela and all related elements to increase customer use of epermitting, and encourage submittal of applications for all participating jurisdictions at any participating Community Development Department. ♦ Serve on statewide epermitting committee, participate in national Accela conference, and pursue other actions to ensure Accela meets Deschutes County's needs. ♦ Perform addressing duties in rural Deschutes County and for the City of Redmond. ♦ Plan for the opening of a fall, 2016 one-stop development services shop with the City of Redmond in Evergreen. ,Mf# • Continue to cross train permit technicians to perform simple �' ,r' plan review; continue to encourage participation in statewide .ff" , / permit technician training programs. f :t fir : t or 0 w M 4 12 CDD ANNUAL REPORT AND WORK PLAN 2015 CODE ENFORCEMENT OVERVIEW The Code Enforcement program consists of two Code Enforcement technicians (2 FTE in 2014- 2015) plus volunteers, supported by a law enforcement technician from the Sheriff's Department, management and the operating divisions. Code Enforcement is responsible for investigating code violation complaints associated with building, land use, onsite wastewater disposal and solid waste codes, with the overriding goal of achieving voluntary compliance. If necessary, Code Enforcement may issue citations for prosecution in circuit court or before a Code Enforcement hearings officer. ACCOMPLISHMENTS Code Enforcement staff successfully resolved 253 cases in 2014. Case Initiation Summary Case Turnaround New New Total Percent Total 30 60 180 360 Complaint Pr Give Cases Change Cases Days Days Days Days Cases Initiated FrnnPrevorriYa Closed Cases ....................- 2012 252 1 24 276 47% 2012 257 13% 26% 62% 77% 2013 241 13 254 (8%) 2013 264 8% 21% 64% 86% 2014 284 6 290* 14% 2014 253 10% 22% 56% 75% '317 Total Investigations (27 complaints were unfounded or resolved prior to case initiation) Compliance Voluntary ( Warning Citation Injunction 2012 85% 10% 5% <1% 2013 84% 13% 3% <1% 2014 85% 10% 5% NA..................-.._. • Adoption of the Code Enforcement Policy and Procedures Manual Update, including a user- friendly format. • The number of new Code Enforcement cases increased 14% in 2014 from 2013. Staff continued to achieve an 85% voluntary compliance rate with the additional cases and completion of the Manual Update. • Utilization of volunteers in the proactive code enforcement program was very successful. Work performed by volunteers directly enhanced productivity and efficiency. Volunteers review Temporary Use Permits for compliance with the decision, including the annual update of doctors' letters for medical hardships, removal of manufactured homes for storage permits and for living in RVs. CDD ANNUAL REPORT AND WORK PLAN 2015 13 CODE ENFORCEMENT, CONTINUED ♦ Coordinating with the County Weeds Program Specialist, staff extended proactive enforcement program focus to include identification of noxious weed-infested properties. ♦ Developed and approved contract with the City of La Pine to provide Code Enforcement services for solid waste within City limits. WORK PLAN Ongoing Projects: ♦ Continue proactive efforts in investigation of illegal second dwellings, review temporary use permits, and follow up on replacement dwellings. ♦ Continue to establish a relationship between CDD Code Enforcement and rural subdivision homeowners' associations. Code Enforcement technicians make themselves available to speak at stakeholder meetings to share Deschutes County Code Enforcement information and operating procedures. ♦ Participate in land use text amendment processes by providing information and insight to ensure code enforceability. ♦ Survey other code enforcement jurisdictions and incorporate innovative practices where appropriate. This effort includes direct involvement with the Oregon Code Enforcement Association (OCEA) conference participation and networking. ♦ Administer the Code Enforcement Volunteer Program, focusing on proactive, non-threatening case review. ♦ With the use of new technology, Code Enforcement will strive to become a more paperless environment. Potential Projects ♦ In cooperation with the Building Safety Division, participate in the development of a text amendment on the County Outdoor Lighting Ordinance. The amendment will update tables to include compact florescent lighting options. ♦ Explore the feasibility of conducting proactive _ enforcement of certain types of land use permits ' which have conditions of approval associated with them. Determine the types of conditions that • would be applicable for follow up, and whether it would be possible to view from a public vantage ' arr point. Landscaping, lighting and signage are examples of possible conditions. yp" 14 CDD ANNUAL REPORT AND WORK PLAN 2015 GEOGRAPHIC INFORMATION SYSTEMS (INFORMATION SUPPORT SYSTEMS) OVERVIEW Geographic Information Systems (Information Support Systems) (GIS) is staffed by one GIS Analyst (proposed to become a Senior Systems Analyst) and supports CDD divisions as well as providing direct service to the public via electronic and web-based mapping. GIS (ISS) will assist Coordinated Services with the daily software administration of the department's Permitting software (Accela). ACCOMPLISHMENTS • Assisted the Coordinated Services Division, Information Technology Department (IT) and other CDD staff to convert to e-Permitting software (Accela), including setting up and training staff on mobile devices (tablets) to post real-time inspection results in the field. ♦ Developed web application for address issuance and research. ♦ Provided support and direction in conversion of department's transition to new website. ♦ Began conversion of onsite system operation and maintenance program to new software program. • Served as lead CDD staff to assist with maintenance and improve- ments related to DIAL. ♦ Assisted CDD staff with computer software and spatial analysis questions, issues and projects. ♦ Provided training and support of department's electronic building plan reviews. ♦ Assisted Code Enforcement Technicians, Environmental Health staff with statistics, reports, maps, exhibits, Assessor data and land use records. • Coordinated with CDD and IT staff to create new monthly development statistics reports in Accela. Created new reports for analyzing development trends, plan review turn-around times, planning caseloads, etc. ♦ Created bicycle route interactive web-based "Story Map," displaying official bicycle routes within Deschutes County ♦ Created Historic Landmarks interactive web-based "Story Map," depicting information on Deschutes County's Goal S inventory ♦ Created maps for quasi-judicial land use applications, including Urban Growth Boundary amendments affecting the cities of Bend and Sisters. ■ • Created maps for public hearings and meetings. • Provided data and GIS mapping for the Goal 11 Exception application. ♦ Provided data and GIS mapping to the general public. ♦ Updated and maintained the CDD website. CDD ANNUAL REPORT AND WORK PLAN 2015 15 GEOGRAPHIC INFORMATION SYSTEMS, CONTINUED WORK PLAN • Develop digital tools to measure CDD performance. ♦ Continue to educate CDD staff on the use of GIS data and products in their work objectives, and identify areas where they may assist. ♦ Develop and implement technology recommendations to improve CDD service delivery. ♦ Provide monthly technology updates for the CDD Update. ♦ Complete the automation of the CDD monthly statistics, provide training on how to run the reports, and revise/update the reports as necessary. ♦ Support the CDD Technology Team in various general projects, including: 0 Maintaining Accela, providing DIAL information and �" training as necessary and monitoring and assessing CDD's i; aI4 computer and technology inventory • Propose creative and innovative concepts and designs in CDD's annual report format and any/all other departmental publications, manuals, forms, etc. that are attractive and user friendly. ♦ Support continued improvements in Electronic Document ry Review for Building Division. 's .',.:,.:P..ky • Support mapping needs for the Southern Deschutes County ,, Goal 11 Exception application. ' * ♦ Create and inventory databases and maps for all surface or, AO,„∎d.. :4. ,' mines in Deschutes County. Determine which surface mines ” u no longer require Surface Mining Impact Area reviews. update 1 Accela, GIS and DIAL. � " W "!r" ♦ Assist with the coordination of CDD software programs, computer systems, and mobile devices, including maintaining 1 training in all areas. Continue to assist in implementing and updating Accela, and training staff and customers on existing and new/updated features. • Provide technical support, including mapping and analysis to the cities of Bend, La Pine, Sisters and Redmond for future Urban Growth Boundary (UGB)/Urban Reserve Area (URA) expansions. 1 16 CDD ANNUAL REPORT AND WORK PLAN 2015 BUILDING SAFETY OVERVIEW The Building Safety Division consists of a Building Safety Director, Assistant Building Official and eight field inspectors and plans reviewers, plus additional on-call staff. The Division provides construction plan reviews, consultations and inspections to assure compliance with the State Building Code. All inspectors are required to be certified by the State of Oregon for the specialty code they enforce. The Building Safety Division also maintains active agreements with neighboring jurisdictions and the State of Oregon for the application of State Codes. ACCOMPLISHMENTS • Issued 332 single family dwelling permits in 2014 for Deschutes County and the City of Sisters jurisdictions, and 147 single family dwelling permits in 2014 for the City of Redmond. ♦ Enhanced Accela capabilities for inspection scheduling and recording, such as using thermal printers for iPads in the field to greatly improve and streamline inspection reporting functions. The Division has also implemented the use of Accela in the City of Sisters. • Provided building services to the City of Sisters for the second year of a three-year contract, and continued to provide building services to the City of Redmond. ♦ Exceeded the state-mandated turnaround time on plan reviews during a notable increase in permit activity. ♦ Continued to coordinate pre-construction/pre-design meetings to facilitate an improved plan review process for both Deschutes County and the City of Sisters. ♦ Participated in state-mandated classes for the continuing education of certified inspectors and local design professionals, and continued to cross train staff to perform multiple inspections on each site visit. ♦ Successfully achieved major staffing transitions without adverse customer/public impacts. WORK PLAN • The Division will continue to provide full service to all of its customers through the plan review and inspection process. ♦ Complete the third year of the Sisters building services contact, and compete for a two-year extension. Staff will continue to work with City staff, emphasizing educational opportunities for owners and builders and developing a streamlined and efficient permitting system. Contacts and communication channels that have been developed with Sisters' divisions will continue to be strengthened and engaged as the County provides building permit services. g Yp gp ♦ Two inspectors are participating in state-provided classes for specialized electrical inspector certification, and one inspector is enrolled in the specialized plumbing inspector certification training. Completion of the program and successful testing will allow these inspectors to perform limited commercial electrical inspections and limited commercial plumbing inspections. This capability will allow us to be more efficient in the field. CDD ANNUAL REPORT AND WORK PLAN 2015 17 BUILDING SAFETY, CONTINUED ♦ Continue monthly meetings with Central Oregon Builders Association. These meetings benefit both the builders and our staff - feedback from the builders is valuable to CDD as inspection processes are continuously improved. Implement state codes as they are adopted. • Staff will participate in the development of training o pp ortunities for the inspectors and plan reviewers. These functions typically also involve local design professionals and contractors. ♦ Maintain field inspection turnaround time to meet goal of 24 hours, with plan review completion within the stated time frames of 10 days for commercial and 4.5 days for residential. • Continue to review and refine the process for determining agricultural and equine exemptions with the goal of all exemptions meeting the requirements of ORS 455.315. • • w tit !r 18 CDD ANNUAL REPORT AND WORK PLAN 2015 ENVIRONMENTAL SOILS OVERVIEW The Environmental Soils Division is staffed by one Environmental Health Supervisor, one Environmental Health Specialist, and one on-call inspector who provide site evaluations, design review, permitting, inspection, education and coordination with DEQ for onsite wastewater treatment and dispersal systems. Staff also inspects sewage pumper trucks, reports on the condition of existing wastewater systems, maintains an operations and maintenance tracking system, provides the public with information on wastewater treatment systems and regulations, and investigates sewage hazards. Staff is also engaged in the proactive pursuit of protecting the groundwater in Deschutes County. ACCOMPLISHMENTS In 2014, the Division: ♦ Assessed 136 sites for onsite wastewater treatment and dispersal systems, up approximately 14% from 201 3, and issued 935 permits and authorizations for new and existing onsite treatment and dispersal systems, up 1 3.5% from 2013. ♦ Regularly coordinated with Department of Environmental Quality (DEQ), including the hydrologist in the Western Region office, to determine the circumstances in South County requiring protective onsite wastewater systems. Staff continued to support and work with DEQ staff on South Deschutes/Northern Klamath Groundwater Protection Steering Committee recommendations. -' � ♦ Replaced Re laced approximately 56 antiquated, leaky steel septic tanks within the groundwater protection area of South County. g p Y 44 '` • Permitted and inspected 18 new nitrogen reducing alternative treatment technology (ATT) systems in South County, ,r>" bringing the total to 182 homes which are reducing nitrogen " loading from their wastewater to standards necessary to i ,,, ensure safe drinking water in South County. , Continued coordination with the Deschutes County/ Neighborlmpact Loan Partnership program that provides financial assistance to South County property owners when a nitrogen-reducing ATT system is required to repair a failing onsite system. ♦ Provided eight property owners in South County with rebates of $3,750 per property for upgrading conventional onsite systems to nitrogen reducing pollution reduction systems. • Coordinated with the City of Bend to assess sites eligible for onsite wastewater treatment and dispersal systems due to their distances from a sewer collection facility. CDD ANNUAL REPORT AND WORK PLAN 2015 19 ENVIRONMENTAL SOILS, CONTINUED ♦ Participated in the DEQ Total Maximum Daily Load (TMDL) work group for the upper Deschutes Basin and City of Bend Stormwater Quality Public Advisory Group. ♦ Presented information regarding the Onsite Wastewater Program to Central Oregon Realtors in Sunriver. WORK PLAN • The Environmental Soils Division will continue to maintain or exceed service level goals and permit application processing time for site evaluations, design review and inspection of onsite wastewater treatment and dispersal systems. ♦ Staff will coordinate with the DEQ and the planning division ti on groundwater protection efforts, including implementing the South Deschutes/North Klamath Groundwater Steering Committee recommendations, including participating in discussions regarding Statewide Planning Goal 11 (Public Facilities and Services). ♦ Staff will prioritize addressing sewage health hazards and protecting public health and the environment. , • Staff will continue working with the DEQ on permitting y protective onsite wastewater systems in South Deschutes I ms County. " ? �' ♦ Given the current workloads and permit activities, an Environmental Health Specialist position was approved in the . , FY 15 budget in order to sustain permit and inspection service level goals. Recruitment for this position will be underway shortly. Aproby ♦ Provide financial assistance opportunities where needed and appropriate to assist South Deschutes County property owners who do not qualify for conventional loans to upgrade conventional onsite systems to nitrogen reducing pollution reduction systems (Nitrogen Reducing System Rebates and the Neighborlmpact Non-Conforming Loan partnership). ♦ Participate on the City of Bend stormwater public advisory technical committee. ♦ Participate in the Upper Deschutes Agricultural Water Quality Management Area Plan review and update. j ♦ Monitor and participate as applicable in the 201 5 Legislative Session regarding onsite wastewater legislative and/or rule amendments and water quality issues. ♦ Maintain and update the South Deschutes County Groundwater Protection Annual Report. 20 CDD ANNUAL REPORT AND WORK PLAN 2015 ENVIRONMENTAL SOILS, CONTINUED ♦ Assess staffing needs to maintain service levels. ♦ Update Operation and Maintenance reporting, tracking, and electronic invoicing system as required by DEQ. ♦ Develop an electronic mail list for installers and distributors to improve information transfer and distribution. • As opportunities become available, work with stakeholders to assist in future sewer feasibility studies or logistical research. ♦ Develop and train new Environmental Soils staff regarding the onsite program and Deschutes County service standards. LONG—TERM PROJECTS • Update County Code Chapter 1 3.08 to be consistent with contemporary rules and requirements. ♦ Update the DEQ contract for the Onsite Wastewater Treatment System Program to be more consistent with current rules and requirements (current contract dates from 1981 ). ern a' r r Nib ft * w + litd 0,4.,,, 0 n I I CDD ANNUAL REPORT AND WORK PLAN 2015 21 PLANNING OVERVIEW i The Planning Division is divided into two operational areas: Current Planning and Long Range Planning. The Division consists of 11 employees: a Community Development/Planning Director, one Planning Manager, three Senior Planners, one Senior Transportation Planner, an Information Support Systems programmer/analyst, three Associate Planners and an Administrative Secretary. CURRENT PLANNING Current Planning is responsible for reviewing land use applications for compliance with Deschutes County Code (DCC) and state law, including zoning, subdivision and development regulations, and facilitating public hearings with hearings officers and the BOCC. Staff is also responsible for verifying compliance with land use rules for building permit applications and septic permits; coordinating with Code Enforcement to respond to complaints and monitor conditions of approval for land use permits; performing road naming duties and assisting with addressing; and providing assistance at the public counter, over the telephone and via email. LONG RANGE PLANNING Long-Range Planning is responsible for planning for the future of Deschutes County, including developing and implementing land use policy with the BOCC, Planning Commission, community and partner organizations. It is in charge of updating the County Comprehensive Plan and zoning regulations, coordinating with cities and agencies on various planning projects taking place in the region, including population forecasts with Portland State University and cities. Staff also monitors and participates in annual legislative sessions, and serves on numerous local, regional and statewide committees primarily focusing on transportation, natural resources, growth management and economic development. Three specific disciplines support both Current and Long-Range ! , planning, including transportation, wetlands/floodplains, and ,+ R t 6., ,411 Information Support Systems, covered separately in this Work Plan. .4, " K� '; , ' Tr:a-,s ° , .-:-� P -1,-- -c provides comments and expertise on land •' ;,f Or^ i • w.', use applications, calculates System Development Charges (SDC's) %, as part of land use application review process or upon request; „ ;; '1 ` ' 4' provides comments to the County's Risk Management Department 1 ,.. regarding traffic issues for permitted events; participates in the annual County Capital Improvement Plan (CIP) process with the " Road Department; applies for grants for enhanced bicycle and pedestrian facilities in coordination with the Bicycle and Pedestrian 4 Advisory Committee (BPAC); participates in Oregon Department of Transportation (ODOT) funded refinement planning; coordinates : .- , , road issues with Bureau of Land Management (BLM) and the United ' , States Forest Service (USFS) for urban interface plans; and serves on *V ` ,lko, *' several local and regional transportation committees, most notably n� a, BPAC, the Bend Metropolitan Planning Organization Technic:al ' °'r ',` r' ' '� `� Advisory Committee, and Central Oregon Area Commission on t ; , ,, ' ' ,, : Transportation (COACT) Technical Advisory Committee. Ewa 22 CDD ANNUAL REPORT AND WORK PLAN 2015 PLANNING, CONTINUED Floodplain and Wetlands Planning is responsible for providing comments and expertise on land use applications, code enforcement, and general property inquiries that require development, fill, or removal in mapped floodplain and wetlands. Staff maintains certification as an Association of State Floodplain Managers (ASFPM) Certified Floodplain Manager to provide customers with up-to-date and accurate information regarding FEMA regulations, surveying requirements, and construction requirements. Coordination is frequently required with external agencies including FEMA, US Army Corps of Engineers, Oregon Department of State Lands, Oregon Department of Fish and Wildlife, and the US Forest Service. CURRENT PLANNING • Received 517 land use applications in 2014, compared with ACCOMPLISHMENTS 459 applications for 2013. Nine were reviewed by hearings officers in 2014. ♦ The highest volume applications were landscape management reviews (84), conditional use permits (58), property line adjustments (44), temporary uses (41), and site plans (37). ♦ There were four appeals filed with the Land Use Board of Appeals in 2014. This compares with two appeals in 2013. ♦ Noteworthy land use applications in 2014 included a 50-lot cluster subdivision west of Bend, three subdivisions at Widgi Creek Resort, improvements to Sunriver Marina, a new water reservoir for Sunriver and hotels at Tetherow and Pronghorn resorts. COORDINATION WITH • City of Bend Airport Master Plan OTHER JURISDICTIONS The BOCC adopted an ordinance in October approving a City of AND AGENCIES Bend land use application amending the zoning map for the Airport Development (AD) zone in Deschutes County Code (DCC) 18.76 and its subzones of Airfield Operations District AOD Aviation-Related Industrial District (ARID), and Aviation Support District (ASD). It also corrected a procedural error from the 2003 adoption of the subdistricts and the 2002 Bend Airport Master Plan Update. j ♦ Sage Grouse Staff is participating with the Bureau of Land Management (BLM), which in November 201 3 released a draft Environmental Impact Statement (EIS) for federal land use and resource management plan (RMP) amendments to incorporate sage- grouse conservation measures in Central and Eastern Oregon. The Final EIS and Record of Decision are expected in 2016. CDD ANNUAL REPORT AND WORK PLAN 2015 23 PLANNING, CONTINUED Staff is also participating with the Governor's Office, Sage- Grouse Conservation Partnership. This involves interagency coordination related to sage-grouse habitat on non-federal lands. The State's goal is to demonstrate that listing the sage- grouse as a federally threatened or endangered species is unnecessary. ♦ Statewide Planning Goal 11 Exception Staff continues to support the Oregon Department of Environmental Quality (DEQ) South Deschutes/ Northern Klamath County Groundwater Protection Project. In December, Department of Land Conservation and Development (DLCD) and DEQ submitted draft findings on a Goal 11 Exception. The findings include a rationale for the exception and a map of the proposed area. The Goal 11 Exception would allow sewers in rural Southern Deschutes County to address nitrates in shallow groundwater. The County is fine tuning the findings and preparing a land use application for Planning Commission and BOCC consideration during a formal public process. Completion is estimated in late 201 5. GRANTS ♦ Certified Local Government Grant Received a $13,000 Certified Local Government (CLG) Grant from the State Historic Preservation Office to assist Deschutes County with its historic preservation programs. The grant deadline is August 2016. • U.S. EPA Brownfield Community-Wide Assessment Grant The Planning Division is in the second year of administering a three-year $400,000 U.S. Environmental Protection Agency (US , ;? EPA) Community-Wide Brownfield Assessment Grant. - li : ,,,. d 11 d Brownfield redevelopment often requires environmental site 2 M , assessments (ESAs) and regulatory review. To help property owners navigate these processes and access resources that can help pay for the assessments and review, approximately $264,000 of the brownfield grant provides ESAs for eligible ' 'i 1006. 141 properties, and gives technical assistance to property owners, citizens, businesses and other stakeholders. Phase I ESAs ' :. involve a review of records, site inspections, and interviews with owners, occupants, neighbors and local government officials. Phase II ESAs include sampling and laboratory analysis to confirm the presence of hazardous materials. To date, proceeds from the grant enabled the County to provide funding for five Phase I and three Phase II ESAs. 1 24 CDD ANNUAL REPORT AND WORK PLAN 2015 PLANNING, CONTINUED The Brownfield grant also dedicates $90,000 for Area Wide Planning (AWP). AWP offers resources to conduct research, technical assistance and training that can result in an area-wide plan and implementation strategy for key brownfield sites. This information can then help inform the assessment, cleanup and reuse of brownfield properties and promote area-wide revitalization. The Mid-Town area of Redmond's downtown is the beneficiary of these resources. The timing and readiness to utilize AWP funding offer extraordinary advantages for the City of Redmond. It dovetails with the City's existing efforts to revitalize the area, including an urban renewal district, market analysis, and recently completed housing study. PROJECTS • Agricultural Lands Program Staff received direction from the BOCC on November 24, 2014 to explore HB 2229, also known as the Big Look Bill, as it relates to correcting mapping errors of farm and forestlands. Three developments have occurred over the last several months that complicate implementing HB 2229: aJanuary 8, 201 5 Department of Land Conservation and Development (DLCD) letter, a conversation with former Community Development ,, Director John Anderson (1978-85), and recent remarks by Jim ,,,iiiiftl, , , ,:!.,00,..4,,,';; " . Rue, DLCD Director during a meeting in Bend on April 17 with ' °'s ' ,s,;,,,„41" , a city and county officials. On May 6, the BOCC initiated a letter to r� , " ,' e, 1_ �' , Director Rue respectfully requesting rulemaking for HB 2229. 1 ' 1-if A.,1 iii . ;;I , , ','''q 1 . ' ` .q ♦ Code Enforcement Task Force ' ' '. The BOCC directed staff to convene a group of stakeholders to " . explore whether consensus could be achieved on a conceptual text amendment to County Code to prohibit the issuance of permits for properties in violation of County Code or a prior land use decision. The direction was based both on testimony provided during the update of the Code Enforcement Manual and CDD 2014-15 Annual Work Plan. Staff convened a stakeholder group in January and reached consensus on a draft I concept based on Multnomah County's model. Staff is currently developing a draft text amendment for the stakeholder group's consideration and subsequently, BOCC direction on next steps. I ♦ Destination Resort Text Amendments Last September, staff initiated a press release announcing a three-month window to accept applications to amend Deschutes County's destination resort eligibility maps. The current maps became effective February 20, 2012. ORS 197.455(2) allows counties to remap eligible lands for destination resorts once every thirty months. The deadline for submitting applications was December 1 . None were received. CDD ANNUAL REPORT AND WORK PLAN 2015 25 PLANNING, CONTINUED ♦ Harper Bridge Staff continues to coordinate with the Sunriver Owners Association (SROA) and Oregon Marine Board (OMB) on a solution to conflicts between traffic on Spring River Road and those seeking to launch boats or float on the Deschutes River from Harper Bridge. • Historic Preservation Strategic Plan . , Staff developed a historic preservation strategic plan for rural Deschutes County and the City of Sisters. The plan provides a framework for shaping the rural county and Sisters' preservation programs and services over the next five years and creates a blueprint for allocating CLG grant funding. t " ♦ Housekeeping Amendments Staff initiated a package of text amendments to incorporate ANL 'A changes in state law into the county zoning ordinance. In t w addition, "housekeeping" amendments were also adopted to correct scrivener errors and provide additional clarification to existing regulations and the Comprehensive Plan. BOCC adoption is expected this summer. ♦ Medical Marijuana Dispensaries On January 27, the BOCC directed staff to draft a text amendment regulating medical marijuana, prior to the statewide ban expiring on May 1 . CDD initiated amendments to Deschutes County Code, announcing the first public hearing before the Planning Commission on March 12. The BOCC, after conducting a hearing of April 8, adopted an ordinance on April 22. Medical marijuana dispensaries are an an outright permitted use, subject to site plan review, in rural commercial (i.e., Tumalo, Terrebonne, Sunriver) and industrial zones. ♦ Natural Hazards Goal 7 Plan The University of Oregon's Community Service Center (CSC) is reviewing County codes and policies regarding natural hazards and mitigation. CSC will focus on Comprehensive Plan 1 Section 3.5. The CSC will also conduct a national review of other "" Rv, ' jurisdictions' codes and policies to gauge whether some may be �� " 4,. wi ��� i�� ! ^ ��'��:tit w,r suitable for the County to adopt as well as identifying best 0 " , practices and model ordinances. CSC's work will ultimately aid 4 °"` 021 ;1,,,. in determining what needs to be updated in the County's Natural q Hazards Mitigation Plan and Community Wildfire Plans. CPW review started in January, with work sessions with the Planning „ -* r°" * , . , < ' - Commission in April and will conclude in late June with a report ,.;:.,, »: .' ". to the BOCC. 26 CDD ANNUAL REPORT AND WORK PLAN 2015 PLANNING, CONTINUED ♦ Transferable Development Credit (TDC) Advisory Committee The TDC Advisory Committee convened on August 21 and conducted a total of five meetings. On December 18, members reviewed a matrix of options and identified their top two choices: 1) maintain the status quo; and, 2) reconvene the committee in 24 to 36 months. The BOCC supported the recommendation on February 4. ♦ Transportation Planning - Bicycle Guide Update The Planning Division finalized a Deschutes County Bicycle and Pedestrian online map (https://deschutes.maps.arcgis.com) FY 2015-2016 WORK PLAN DEVELOPMENT REVIEW • Continue to improve pre-application conferences to provide the best available information (e.g., applicable standards, fees, processes) to customers at the start of their projects. ♦ Continue cost accounting system for current planning section and analyze data from that system. Information will be used to review fees and to quantify work tasks not directly tied to land use permits. ♦ Continue to issue all administrative decisions for land use actions requiring prior notice within 45 days of determination of complete application and for those that do not require prior notice, within 21 days of determination of complete application. ♦ Maintain tracking systems on destination resort reporting requirements and obligations, such as improvement agreements and residential-to-overnight accommodation ratios. This tracking may also include other major existing, approved, or potential developments (i.e., Skyline Forest Master Plan). Include tracking systems in the appendix to this Work Plan beginning in FY 1 5-16. ♦ Assist GIS staff regarding the Local Update of Census Addressing and annual annexation updates. COMPREHENSIVE PLANNING • Statewide Planning Goal 11 Process a Goal 11 Exception for Southern Deschutes County. ♦ Agricultural/Forest Lands o Participate in rulemaking for HB 2229 or non-resource lands, if initiated. 0 Initiate a text amendment that reduces setbacks in forest land related specifically to Haner Park. CDD ANNUAL REPORT AND WORK PLAN 2015 27 PLANNING, CONTINUED o Clarify agricultural exempt buildings policy with Building Division, which may require text amendments. it ' �'"" "`` o Initiate a Comprehensve Plan amendment to clarify that tit - _. resource land, EFU and forest use parcels, can be re- designated and rezoned to non-resource lands through a - - "` quasi-judicial application process, without taking an exception to Goal 3 or Goal 4. '„"-' "ie ♦ Natural Hazards Coordinate with the Planning Commission and the BOCC to �. 9 * ilk discuss implementing recommendations from the University of Oregon's Community Service Center's review of County codes and policies regarding natural hazards and mitigation. ♦ Tracking System stem Maintain tracking system of Comprehensive Plan and Community/Area Plan implementation activities, updates, necessary revisions, and potential areas for new plans. Include this tracking system in this Work Plan in FY 1 5-16. TEXT AMENDMENTS I • Recreational Marijuana Initiate a text amendment regulating recreational marijuana. ♦ Code Enforcement Initiate a text amendment to prohibit the issuance of land use and building permits if a property has a pending code violation or is in violation with conditions of approval from a prior land use decision. • Housekeeping and Legislative Amendments Initiate housekeeping and legislative text amendments. ECONOMIC DEVELOPMENT • Central Oregon Large-Lot Industrial Project Coordinate with the City of Redmond to initiate a UGB amendment for a regional large-lot industrial campus. ♦ U.S. EPA Brownfield Grant Administer $400,000 U.S. EPA Community-Wide Brownfield Assessment Grant. COORDINATION— ♦ City of Bend Growth Management LOCAL GOVERNMENT Coordinate with the City of Bend to complete its UGB amendment. ♦ Bend Airport Master Plan Coordinate with the City of Bend to adopt: 1) the Bend Airport Master Plan (BAMP) Update into the Comprehensive Plan; 2) zoning map amendments to implement the BAMP Update; and 3) text amendment(s) for Deschutes County Code (DCC) 18.76, Airport Development Zone. 28 CDD ANNUAL REPORT AND WORK PLAN 2015 PLANNING, CONTINUED COORDINATION- • Legislative Session STATE GOVERNMENT; Participate in and monitor annual legislative session, committee SPECIAL PROJECTS and work groups regarding BOCC planning priorities. • Harper Bridge Participate in the process to develop solutions for safe access to the Deschutes River at or near Harper Bridge. • Population Forecast Coordinate with the Assessor's and Administration Offices to complete Portland State University, Population Research Center, 201 5 Housing Unit and Population Questionnaire. HISTORIC PRESERVATION • CLG Grant Administer a CLG Grant from the State Historic Preservation Office spanning 201 5 and 2016. NATURAL RESOURCES • Floodplain Monitor and participate in state-led process to address the effects of the U.S. District Court decisions related to the ESA and floodplain development. ♦ Oregon Spotted Frog Last August, the U.S. Fish and Wildlife Service extended protection to the Oregon spotted frog as a federally threatened species under the Endangered Species Act (ESA). The final rule designating critical habitat is expected this summer. Upon its release, CDD will schedule a BOCC work session and use a matrix to discuss options Min for responding to critical habitat from a land use standpoint. ♦ Sage Grouse In January, the Land Conservation and Development Commission initiated rulemaking to address large-scale development and sage- grouse habitat. All seven counties are participating on a Rules Advisory Committee (RAC) to assist in the development of a draft rule. The RAC will meet over a six-month period between February and July 2015. If rulemaking is successful, staff will convene a work session with BOCC to discuss updating County Code. NOTE: Deschutes County coordinates and strategizes planning activities of the county, cities, special districts and state agencies, to assure an integrated comprehensive plan for the entire area of the County. Unless directed by the BOCC, the Planning Division will maintain its coordination role, and rely instead on local governments, special districts, or affected organizations or individuals to lead and initiate amendments to Deschutes County Code. CDD ANNUAL REPORT AND WORK PLAN 2015 29 2014 DESCHUTES COUNTY COMMUNITY INVOLVEMENT REPORT BACKGROUND Statewide Planning Goal 1 , Citizen Involvement, requires cities and counties to create a citizen involvement program that provides opportunities for community participation in land use planning processes and decisions. Land use legislation, policies and implementation measures made by Oregonians 40 years ago helped shape Oregon's urban and rural environments. Likewise, choices made today will ultimately shape these areas in the future. Successful land use planning occurs through an open and public process that provides room for information gathering, analysis and vigorous debate. Deschutes County's Community Involvement program is defined in Section 1 .2 of the Comprehensive Plan. This chapter identifies the County Planning Commission as the committee for citizen involvement (Deschutes County Code 2.52.020D requires membership on the Commission to be representative of the various geographic areas of the County.) It also contains the County's Community Involvement -- goal and corresponding five policies that comply with Goal 1 (http://www.deschutes.org/Community-Development/Planning/ - -* w - ' -���- �� ���= Title-23-Comprehensive-Plan/3_Chapter-1 .aspx. Pages 9-12). This report briefly discusses the noteworthy community involvement actions undertaken by the Planning Division in 2014. The report is intended to provide County residents and stakeholders with a tool to assess its effectiveness and offer additional suggestions the County can utilize to ensure that its diverse communities remain actively involved in land use planning discussions. 2014 COMMUNITY INVOLVEMENT ACCOMPLISHMENTS CURRENT PLANNING As noted in the Community Development Department's (CDD) 201 5 Annual Report, administering the zoning code requires the Current Planning Division to processes individual land use applications, zoning review and signoff for building and septic permits. Current planners maintain legally prescribed turnaround times on land use applications (1 50-days) and provide customer service through assistance at the front counter, telephone conversations, and appointments. Telephone messages are returned within 24 hours. A number of prominent quasi-judicial land use applications which required public hearings with a hearings officer and, depending on the underlying zoning, the Board of County Commissioners—occurred in 2014. 30 CDD ANNUAL REPORT AND WORK PLAN 2015 2014 DESCHUTES COUNTY COMMUNITY INVOLVEMENT REPORT, CONTINUED MONTHLY UPDATE I In 2014, the Deschutes County Community Development/Planning Director distributed a departmental update newsletter every other month containing current and long-range planning projects; Historic Landmarks Commission, Planning Commission, and Board of County Commissioners calendars; noteworthy land use issues and decisions; and legislative subcommittee discussions. This update is emailed to residents, stakeholders, partner organizations and agencies which have requested copies. It is also posted on the CDD website and the County's Facebook page. WEBSITE, FACEBOOK AND DIAL 2 In 2014, CDD utilized the County's website as a primary tool of public communication and information for public meetings; pending land use applications; long-range planning projects; posting the CDD Update; and providing links to current and past BOCC and Planning Commission meetings. In addition, CDD coordinated with the County's Communications Director to publish press releases and announce new documents, etc. on the County's Facebook page. CDD also coordinates with the Information Technology Department to create a one-stop shop in DIAL 2 for all County property, development/permits, assessor records, and interactive mapping. DIAL 2 increases access, simplifies, and consolidates information in one place for the benefit of the general public. AGRICULTURAL LANDS The BOCC directed the Community Development Department DISCUSSION (CDD) in May 2014 to conduct a public outreach campaign to understand community, stakeholder, and landowner opinions about Deschutes County farm designations and land uses. The Planning Division conducted six (6) community conversations in locations throughout the county. The meetings were held in Alfalfa, Bend, Brothers, La Pine, Sisters, and Terrebonne. Each one provided an overview of Deschutes County's agricultural lands program with details focusing on its history, relevant - Comprehensive Plan policies, and recent land use trends. A 'Hr On* : ;. � variety of public engagement techniques were utilized to A generate public comments including facilitated exercises, and hp r questionnaires. An online survey was also made available on the ' CDD website. In addition, stakeholder meetings were conducted with numerous organizations in the region, including Central Oregon LandWatch, Deschutes Basin Board of Control, Deschutes County Farm Bureau, Oregon Department of Fish and Wildlife, and the City of Redmond to understand their perspectives. CDD ANNUAL REPORT AND WORK PLAN 2015 3 I • 2014 DESCHUTES COUNTY COMMUNITY INVOLVEMENT REPORT, CONTINUED PLANNING COMMISSION The Deschutes County Planning Commission held 18 meetings in 2014 discussing an assortment of issues, including: ♦ Agricultural Land Discussions ♦ Bend Airport Zoning Map Amendment ♦ Conventional Housing Combining Zone Discussions ♦ Destination Resort Overnight Unit Amendments ♦ Domestic Livestock Issues ♦ Draft Planning Division FY 2014/2015 Annual Work Program ♦ Endangered Species Act Discussions ♦ Goal 11 Exception Discussions ♦ HB 2229 (Big Look Bill) Discussions ♦ Legislative and Housekeeping Amendments ♦ Legislative Session Updates ♦ Multiple Use Agricultural 10 Zone Amendments Allowing Manufactured Home Parks ♦ Marijuana Dispensary Moratorium Amendments ♦ Operation, Maintenance and Piping of Irrigation Canal Text Amendments ♦ Sunriver Community General District Text Amendment for Wireless Telecommunication Facilities ♦ Traffic Study Amendments S M ' q ..pA' �. , '&Nr: .t ��� '„mil ti wrwwpw _ »4! Cc m i �.- k it � . 32 CDD ANNUAL REPORT AND WORK PLAN 201 5 1atr"!;x o Po'rt - nt.ial Future :Pry ad,.'rctS of Potential Future Projects Lead Division Level Complexity 1 . Initiate Deschutes Junction Master Plan, Planning Significant 2. Review and, if necessary, update the Turnaio, Terrebonne Planning Moderate and Newberry Country Community Plans 3. Review signage for bicycle crossing across Highway 20 in Tumalo. Planning / Road Dept. Minor 4. Update Goal 5 wildlife inventories and maps, many of which Planning Significant were created or adopted in 1984 or 1992, 5. Initiate an amendment to Deschutes County Code to prohibit land partitions and/or cluster developments where a homeowners association and/or homeowners agreement Planning Minor to is required and the final configuration results in only two Moderate parties with equal voting authority. 6. Amend the zoning code to regulate RV camping or temporary uses on private property to require an electric drop to be installed if a utility services the lot, thereby Planning Moderate eliminating the use of electric generators. 7. Work with the Planning Division to investigate the potential benefits and drawbacks of adopting a County Grading Ordinance. This will entail examining the ICC model Building Moderate Grading Code, along with local adaptations utilized by other jurisdictions. Present a decision framework to the Board of County Commissioners. 8. Update the Goal 5 historic resources inventory descriptions Planning Moderate to as necessary. Significant 9. Conduct an inventory of potential properties eligible for Planning Significant landmark designation. 10 Review and update as necessary relevant County codes for consistency with State historic preservation laws and policies. ' Planning Moderate 11. Review DCC 1 3.1 2.205 Definition of Solid Waste and consider Code Enforcement Minor text amendments to rovide clarity. P 12. Prepare a multi-year CDD Work Plan based on Board direction, Planning Commission and Historic Landmarks Al". Moderate Commission recommendation, citizen input, and Comprehensive Plan policies 13. Provide more content to the historic preservation story map Planning Minor to descriptions. _ Moderate 14. Improve the management and access of historic property Minor to records in partnership with other agencies and local museum Planning Moderate resources. 15. Conduct an audit of Board, hearings officer, and administrative quasi-judicial decisions and initiate text Moderate to amendments to clarify, update, and reconcile inconsistencies Planning Significant based on changes in law, interpretations, and current conditions. 1 6. Amend resource (farm and/or forest) land designations based on Board and Planning Commission direction, and Planning Significant pursuant to required State approvals and applicable laws. 1 7. Review and update DCC 1 3.08 Water Supply Systems S stems Environmental Soils Minor to Moderate CDD ANNUAL REPORT AND WORK PLAN 2015 33 STAFF DIRECTORY NAME TITLE PHONE EMAIL Nick Lelack Director (541) 385-1 708 Nick.Lelack @deschutes.org Tim Berg GIS Analyst/Programmer (541) 330-4648 Tim.Berg @deschutes.org Paul Blikstad Senior Planner (541) 388-6554 Paul.Blikstad @deschutes.org Dale Brieske Building Inspector III—Electrical (541) 388-6614 Dale.Brieske @deschutes.org Sher Buckner Administrative Secretary (541)61 7-4736 Sher.Buckner @deschutes-org Todd Cleveland Environmental Health Supervisor (541)61 7-4714 Todd.Cleveland @deschutes.org Rainer Doerge Building Inspector III (541) 385-1702 Rainer.Doerge @deschutes.org Scott Farm Building Inspector III (541) 385-1402 Scott.Farm @deschutes.org Lori Furlong Administrative Manager (541) 317-3122 Lori.Furlong @deschutes.org Chris Gracia Assistant Building Official (541) 388-6578 Chris-Gracia @deschutes.org Tracy Griffin Permit Technician (541) 388-6573 Tracy-Griffin @deschutes.org John Griley Code Enforcement Technician (541) 61 7-4708 John.Griley @deschutes.org William Groves Senior Planner (541) 388-6518 William.Groves @deschutes-org Peter Gutowsky Planning Manager (541) 385-1 709 Peter.Gutowsky @deschutes.org Judy Hackett Permit Technician (541) 385-1713 Judy.Hackett @deschutes.org Caroline House Permit Technician (541) 317-3148 Caroline.House @deschutes.org Dave Imel Building Inspector III (541) 385-1 701 David.lmel @deschutes.org Steven Jensen Building Inspector III---Plumbing (541) 385-1 700 Steven.Jensen @deschutes.org Anthony Laemmle Code Enforcement Technician (541) 385-1 707 Anthony.Laemmle @ deschutes.org Jennifer Lawrence Permit Technician (541) 385-1 405 Jennifer.L.Lawrence @deschutes-org Matt Martin Associate Planner (541) 330-4620 Matt.Martin @deschutes.org Brian Moore Building Inspector I (541) 323-5221 Brian.Moore@deschutes.org Lisa Petersen Permit Technician (541) 31 7-31 88 Lisa.Petersen @deschutes.org Anthony Raguine Senior Planner (541) 617-4739 Anthony.Raguine @deschutes.org Peter Russell Senior Transportation Planner (541) 383-6718 Peter.Russell @deschutes.org Randy Scheid Building Safety Director (541) 31 7-31 37 Randy.Scheid@deschutes.org Martha Shields Permit Technician (541) 385-1 706 Martha.Shields @deschutes.org Chris Schmoyer Associate Planner (541) 317-3164 Chris.Schmoyer @deschutes.org Cynthia Smidt Associate Planner (541) 31 7-31 50 Cynthia.Smidt @deschutes.org Kathleen Stockton Administrative Assistant (541) 317-3193 Kathleen.Stockton @ deschutes.org Dan Swarthout Building Inspector III (541) 385-1745 Dan.Swarthout @deschutes.org Richard Wright Building Inspector III (541)61 7-4746 Richard.Wright @deschutes.org Iv . 34 CDD ANNUAL REPORT AND WORK PLAN 2015 N w�;,„ r 1 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, JUNE 10, 2015 Commissioners'Hearing Room- Administration Building- 1300 NW Wall St., Rend 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT This is the time provided for°individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the Recording Secretary. Use the microphone and clearly state your name when the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public hearing will NOT be included in the official record of that hearing. 3. THE READING of a Proclamation, Declaring June 15 Elder Abuse Awareness Day—Staff from COCOA, and DHS Aging & People with Disabilities Department 4. THE READING of a Proclamation, Declaring the Week of June 8, 2015 as Sisters Rodeo Week (75th Anniversary) 5. A PUBLIC HEARING and Consideration of Approval of Document No. 2015-370, the Community Development Department Annual Report and Work Plan for FY 2015-16—Nick Lelack Suggested Actions: Open the public hearing; take testimony; close hearing and move approval of Document No. 2015-370. Board of Commissioners' Business Meeting Agenda Wednesday, June 10, 2015 Page 1 of 5 CONSENT AGENDA 6. Board Signature of Document No. 2015-380, a Restated Improvement Agreement with. Weston Investment Co., LLC regarding the Financial Security for Overnight Lodging Units in the Tetherow Destination Resort 7. Board Signature of Documents No. 2015-371, 372, 373 and 374, Bargain & Sale Deeds; and 2015-375 and 376, Acceptance of Real Property, to Correct Errors in the Legal Descriptions 8. Board Signature of Document No. 2015-315, an Intergovernmental Agreement with the Oregon Health Authority regarding Financing of Community Addictions and Mental Health Services for 2015-17 9. Board Signature of Order No, 2015-053, Authorizing Designated Persons to Provide Custody and Secure Transportation Services for Allegedly Mentally Ill Person 10. Board Signature of Letters Reappointing Matt Eschelbach, Jeremy Ast and Dan Daughtery to the Ambulance Service Area. Advisory Committee, through June 30, 2018 11. Board Signature of a Letter Reappointing Rod Gage to the Deschutes County Investment Advisory Committee, through June 30, 2018 12. Approval of Minutes: Work Sessions of May 18 and June 3, 2015 • Business Meeting of June 3, 2015 • Minutes of Department Updates: Assessor, and Fair & Expo Center • Minutes of Budget Hearings: Assessor, Service Districts, Fair & Expo, Support Services, Clerk, Budget Proposal and Capital Improvements, Elected Officials Compensation, Justice Court, Solid Waste, District Attorney, Central Oregon Visitors' Center, Community Justice, 911, Health Services CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 13. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District Board of Commissioners' Business Meeting Agenda Wednesday, June 10, 2015 Page 2 of 5 CONVENE AS TIIE GOVERNING BODY OF THE EXTENSION/4-H COUNTY SERVICE DISTRICT 14. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District RECONVENE AS TIIE DESCHUTES COUNTY BOARD OF COMMISSIONERS 15. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County 16. ADDITIONS TO TIIE AGENDA Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible,please call (541) 388-6572, or send an e-mail to bonnie.ba.ker(ii)d schutes,org. P1,t,ASE NOTE: At any time during this meeting,an executive session could be called to address issues relating to ORS 192.660(2)(e),real property negotiations; ORS 192.660(2)(h), litigation;ORS 192.660(2)(d), labor negotiations; ORS 192.660(2)(b),personnel issues;or other executive session items. FUTURE MEETINGS: (Please note:Meeting dates and times are subject to change. All meetings take place in the Board of f Commissioners"meeting rooms at 1.300 NW Wall St., Bend, unless otherwise indicated. If:you have questions regarding a meeting,please call 388-6572.) Wednesday, June 10 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session • could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, June 10, 2015 Page 3 of 5 Monday, June 15 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session—could include executive session(s) Tuesday, June 16 7:30 a.m. Legislative Update Conference Call with Public Affairs Counsel Wednesday, June 17 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session —could include executive session(s) Monday, June 22 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session —could include executive session(s) Tuesday, June 23 7:30 a.m. Legislative Update Conference Call with Public Affairs Counsel Wednesday, June 24 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, June 25 9:00 a.m. Department Update—Property& Facilities 11:30 a.rn. Annual Meeting with Black Butte Ranch District Board, at Black Butte Ranch Monday, June 29 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session —could include executive session(s) Tuesday, June 30 7:30 a.m. Legislative Update Conference Call with Public Affairs Counsel Board of Commissioners' Business Meeting Agenda Wednesday, June 10, 2015 Page 4 of 5 Wednesday, July 11 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session —could include executive session(s) Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible, please call (541) 388-6572, or send an e-mail to bonnic.baker(a>,dcschutcs.org. Board of Commissioners' Business Meeting Agenda Wednesday, June 10, 2015 Page 5 of 5