2015-313-Resolution No. 2015-086 Recorded 7/13/2015 REVIEW D DESCHUTES RECORDS BLANKENSHIP, COUNTY CLERK W i�� •3�3
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COMMISSIONERS' JOURNAL 07/13/2015 08:22:02 AM
LEGAL COUNSEL, 114111111111111111 IIII2 -313
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BEFORE THE GOVERNING BODY OF THE SUNRIVER SERVICE DISTRICT
A Resolution Declaring a Sole Source * RESOLUTION NO. 2015.086
Procurement for a Lifeline Ambulance Remount
WHEREAS, ORS 279A and the Sunriver Service District Contracting Rules generally require that
contracts for public improvements be let to the lowest bidder; and
WHEREAS, the Sunriver Service District -- through its Contracting Rules -- has adopted the Model
Rules of Public Contract Procedures, including applicable provisions of OAR 137; and
WHEREAS, the Governing Body of the Sunriver Service District is designated as the District's Local
Public Contract Review Board; and
WHEREAS, OAR 137-047-0275 authorizes the Local Public Contract Review Board to award a
contract for goods or services without competition when it determines in writing that the goods or services, or
class of goods or services, are available from only one source; and
WHEREAS, based on the findings in Exhibit A, attached and incorporated by reference, the Local
Public Contract Review Board finds that the goods/services for the District's Lifeline Ambulance Remount is
available only from Lifeline Emergency Vehicles, Inc.; and
WHEREAS, pursuant to OAR 137-047-0275, public notice of intent to award sole source contract was
published in the Bulletin Newspaper on 6/4/15 through 6/10/15 (Affidavit of Publication attached as Exhibit B)
and no protests have been received; and
WHEREAS, because only one source is available to provide the necessary goods/services, the
Governing Body intends to award the contract; now therefore,
BE IT RESOLVED BY THE GOVERNING BODY OF THE SUNRIVER SERVICE DISTRICT acting
in its capacity as the Local Public Contract Review Board, as follows:
/ / /
/ / / /
PAGE 1 OF 2—RESOLUTION NO.2015-086
Section 1. The Board adopts the findings in Exhibit A and authorizes awarding of the sole source
contract to Lifeline Emergency Vehicles, Inc.
DATED this U, day of July, 2015.
GOVERNING BODY OF THE SUNRIVER SERVICE
DISTRICT
ANTHONY DEBONE, C lair
a (.144r-
ATTEST: ALAN NGER, Commissioner
jel
t
TAMMY 2 EY, Con issioner
Recording Secretary
PAGE 2 OF 2—RESOLUTION NO.2015-086
EXHIBIT A
BOARD OF COUNTY COMMISSIONERS FOR DESCHUTES COUNTY,OREGON,
ACTING AS THE GOVERNING BODY OF THE SUNRIVER SERVICE DISTRICT,
AND IN THAT CAPACITY AS THE DISTRICT'S LOCAL PUBLIC CONTRACT REVIEW BOARD
AGENDA ITEM:
Award of contract for goods and services without competition, as a sole-source procurement, pursuant
to ORS 2798.075.
FINDINGS IN SUPPORT OF PROPOSED ACTION:
1. The Sunriver Service District's Fire Department("Department") requires upgrade of an existing
ambulance vehicle for efficient use of the existing ambulance vehicle.
2. The Department has compared purchase of a new ambulance vehicle to replacement of the
existing ambulance module only, and has determined that the approximately$70,000 savings
warrants replacing the existing ambulance module rather than the entire vehicle, as an efficient
utilization of existing goods.
3. The Department purchased the existing ambulance vehicle from Lifeline Emergency Vehicles,
Inc. ("Vendor").
4. The existing ambulance vehicle is covered by a lifetime warranty with Vendor.
5. The Department has determined that continuation of the existing warranty is a significant
benefit.
6. The existing ambulance vehicle warranty will only continue if the Department procures the
ambulance module replacement service and equipment from Vendor.
7. The Department has consulted with other departments and determined that, in their
experience, Vendor's work and equipment provides good quality, price, and readiness to
perform said ambulance module replacement.
8. The negotiate Department shall make best efforts to otiate with Vendor to obtain contract terms
p g
advantageous to Department, as reasonably practical.
EXHIBIT B
Affidavit of Publication
STATE OF OREGON, COUNTY OF DESCHUTES
I, Debby Wlnikka, a citizen of the United States and a resident of the county aforesaid; I am over
the age of eighteen years, and not party to or interested in the above-entitled matter. I am the
principal clerk of the printer of
The Bulletin
1777 SW Chandler Ave, Bend OR 97702
a daily newspaper of general circulation, published in the aforesaid county and state as defined by
ORS 193.010 and ORS 193.020, that
Acct Name: SUNRIVER FIRE DEPARTMENT
Legal Description: PUBLIC NOTICE, Notice of Intent to,Award Sole Source, Contract,
The Sunriver Service District intends to make a purchase which
a printed copy of which is hereto affixed was published in each regular and entire issue of the said
newspaper and not in any supplement thereof on the following dates, to wit:
614/15 Page E6
6/5/15 Page D6
616/15 Page F7
6/7115 Page G6
6/8/15 Page C5
6/9/15 Page E6
6/10/15 Page E8
No,
In the Court of the
STATE OF OREGON
for the
COUNTY OF DESCHUTES
AFFIDAVIT OF PUBLICATION
Filed
By
From the Office of
Attorney for
Affidavit of Publication
STATE OF OREGON, COUNTY OF DESCHUTES
I certify(or declare) under penalty of perjury that the foregoing is true and correct.
Dated at Bend, Oregon, this 11 day of June, 2015. 1/414
Signature
AdName: 20632771A
State of Oregon, County of Deschutes
Subscribed and Sworn to before me this \ day of,31 ', , 20 by c L\c k
Notary Public for Or=•o °�°
OFFICIALSTAMP
1.OIlI ANNE LAMONT
"� `'�' NOTARY PUBLIC-OREGON
Ku'? COMMISSION NO.927788
MY COMMISSION EXPiRESAPRIL21,2018
No.
In the Court of the
STATE OF OREGON
for the
COUNTY OF DESCHUTES
AFFIDAVIT OF PUBLICATION
Filed
By
From the Office of
Attorney for
I
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sate sh go to: worms SOLD AS IS_ Putted lot,vith older sin le family dw
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PUBLIC NOTICE Parcel ID 2015-07
Notice of Intent to Assessor Account 180752
Award Sole Source Contract Assessor Market Value $14,640.00
'Map and Taxlot 181204D000990
The Sunriver Ser Property Address Unassigned address(SE 9th St.,Bend,OR
vice District intends
to make a purchase Minimum Bid $4,800.00
which has been Comments Vacant parcel. Will require a 10 foot right of way de
• determined to SE 9th SI,with site develooent. Limited building a
qualify as a 'Sole T' µ
Source° purchase
made in accor- Parcel ID 2015-08
dance with OAR
137-047-0275: Sole Assessor Account 116866
Source Procure- Assessor Market Value $30,000.00
menu. The pur- Map and Taxlot 2010120006300
pose of this "Notice
of Intent to Award" Property pro oil Address 16849 Fontana Rd.,Bend,OR 97707
is to publicly an Minimum Bid $7,200.00
nounce the District's Comments Vacant platted residential lot.Area of high ground"a infant to award
Sole Source e C Con
tract for one (1) developable due to inability to place an on site son
2002 Lifeline Am-
bulance system.
bulance Remount. wastewater
The proposal price
o. 2015.09
is$147,000. Parcel ID
Any contractor who Assessor Account •137547 •
does not agree that Assessor Market Value $35,535.00
. the remount is
available only from Map and Taxlot 2010256006600
Lifeline Emergency Property Address 55467 Jamie Way,Bend,OR 97707
Vehicles, Inc. --de- Minimum Bid $4,000.00
termined to be the Comments Vacant platted residential lot. Area of high ground
sole source -• may
protest the 'Notice septic denial. Buyer must treat wildfire fuels. Prot
of Intent to Award" be developable due to inability to place an on-site
by contacting the
Deschutes County wastewater SYStem.
Board of Commis-
stoners, ID 2015 10
stoners,at 1300 NW
Wall St., Suite 200, Assessor Account 137566
Bend Oregon 97701
within seven (7) Assessor Market Value $38,380.00
days after the publi- Ma p and Taxlot 2010258006700
cation date of this Property Address 55473 Jamie Way,Bend,OR 97707
Notice. Your protest must be In writing Minimum Bid $4,000.00
and describe the Comments Vacant platted residential lot. Area of gh grour
basis for the protest. septic denial. Buyer must treat wildfire fuels. Pr
LEGAL NOTICE be developable due to inability to place an on-sit
TO INTERESTED wastewater system.
PERSONS. NOTICE
IS HEREBY GIVEN
that the undersigned Parcel ID 2015-11
has been appointed Assessor Account . 137565
Personal Representa-
tive of the Estate of Assessor Market Value $44,175.00
Bill H. Burningham Map and Taxlot 2010258006800
aka William H. Burn- Property Address 55481 Jamie Way,Bend,OR 97707
Ingham,Deceased,by Minimum Bid $4,000.00
the Circuit Deschutes County Vacant platted residential lot. Area of high grot
Circuit Court of the Comments P
State of Oregon pro-
bate septic denial. Buyer must treat wildfire fuels. Pi
1P number be developable due to inability to place an on-si
sans having All pars wastewatersystem.
sans having claims _ _ _
against the Estate are
required to present
them, with proper Parcel ID 2015-12
vouchers,..,within four Assessor Account 137564
(4) months after the Assessor Market Value $68,370,00
date of first publica
" Lion of this notice to . Map and Taxlot 2010258006900
be undersigned or the 'property Address 55483 Jamie Way,Bend,OR 97707
claims may be barred. Minimum Bid $4,000.00
All persons whose
rights may be af- Comments Vacant platted residential lot. Area of high grot
faded by the pro septic denial. Buyer must treat wildfire fuels. F
ceedings may obtain
additional information be developable due to inability to place an on-s
I from the records of wastewater system.
the court, the under
signed or the attor-
neys for the under- Parcel ID
signed. DATED and Assessor Account 126233
first published April Assessor Market Value $23,210.00
23, 2015. Anne B.
Wells c/o Brent S. Map and Taxlot 201130A002100
chec Kinkade, Kamopp Property Address 17415 Cedar Ct,,Bend.OR 97707
arty Peterson LLP, 360
as SW Bond Street, Minimum Bid $4,000.00
Juni1 Suite 400, Bend, Or- Comments Vacant platted residential lot. Area of high gro
Bent egon 97702, TEL: septic denial. Buyer must treat wildfire fuels. I
1 er 541) 352-3011,8.5 1 FAX: be developable duo to inability to place an on
per 541 388 5410 Oi
Wastewater gYStern,