2015-338-Minutes for Meeting June 22,2015 Recorded 7/16/2015 DESCHUTES
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COMMISSIONERS' JOURNAL. 07116/2015 08:14:04 AM
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* # Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, JUNE 22, 2015
Commissioners'Hearing Room-Administration Building- 1300 NW Wall St.,Bend
Present were Commissioner, Alan Unger and Tammy Baney; Commissioner
Anthony DeBone was out of the office. Also present were Torn Anderson, county
Administrator; David Doyle, County Counsel; Wayne Lowry and Loni Burk,
Finance; Ed Keith, Forester; and a media representative from KTVZ TV.
Chair DeBone opened the meeting at 10:00 a.m.
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1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
3. Before the Board was Consideration of Board Signature of Resolution No.
2015-082, Declaring a State of Emergency and Imposing Public Use
Restrictions on All Unprotected Wildlands within Unincorporated
Deschutes County, including All Lands Owned by Deschutes County.
Board of Commissioners' Business Meeting Agenda Monday, June 22, 2015
Page 1 of 8
Ed Keith gave an overview of the Resolution, which was enacted last year for
the first time. This year fuels are even drier than last year, at a ten-year record
high. Other agencies have enacted their regulations regarding public use of
lands. Fire danger will be extreme by the end of the week. The Sheriff's Office
is the emergency responder for these lands and it helps the Sheriff get the word
out as to appropriate use of unprotected and County-owned lands.
He referred to a map showing the lands, which contains more detail. It is
available to the public through the County website. It would go into effect upon
signature and would expire on October 15, 2015. The County language mirrors
that of the Oregon Department of Forestry.
Commissioner Baney asked if there should be a conversation with the cities
regarding this issue. Mr. Keith said the cities have a much quicker response
time, but it does make sense to have fewer fires occur.
BANEY: Move signature of Resolution No. 2015-082.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Vice Chair votes yes.
4. Before the Board was a Public Hearing and Consideration of Approval of
Resolution No. 2015-073, Adopting the Budget; Levying Ad Valorem Taxes
and Making Appropriations for Deschutes County for Fiscal Year 2015-16.
Vice Chair Unger opened the public hearing.
Tom Anderson stated that after the week of Budget Committee meetings, some
changes were made. This expands the budget to deal with expanded needs in
the community. Some personnel will be added to address this. The only
exception to this is there is no additional revenue except the Sheriffs Office's
increase in the levy to handle the jail; and the 911 budget is predicated on
expanded staff and adding capacity to finish the major radio system upgrade.
This depends on the passage of a levy in May 2016. This revenue is not
included in the budget but some of the increased expenses are addressed.
Minutes of Board of Commissioners' Business Meeting Monday, June 22, 2015
Page 2 of 8
Wayne Lowry said that the budget process began in January 2015 when
departments submitted their requests. The budget process was completed in
late May. The Budget Committee made some changes, such as expanded hours
at Knott Landfill on a seasonal basis; 16.3 FTE's added overall and 5 FTE's for
911 to fill staffing shortfalls. The budget includes the PERS fund but this is
being conserved due to changes at the State level.
The biggest change was the JRP grant for Corrections since it is now annual
instead of biennial. There were some high profile capital improvement projects
including Skyliners Road, the Unger Building remodel and a start on the Alfalfa
Market Road roundabout.
This will be the last year of the Sunriver Service District Library budget.
The Board has the authority to make budget changes up to 10%, but he does not
recommend this.
Vice Chair Unger said that with the experienced Budget Committee, it was
thoroughly vetted. Commissioner Baney said she feels staffing will be at the
appropriate level, and it is a good balance between funding and services. She is
pleased with the team.
Being no testimony offered, Vice Chair Unger closed the hearing.
BANEY: Move signature of Resolution No. 2015-073.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Vice Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE BLACK BUTTE
RANCH COUNTY SERVICE DISTRICT
5. Before the Board was a Public Hearing and Consideration of Board
Signature of Resolution No. 2015-077, Adopting the Budget; Levying Ad
Valorem Taxes and Making Appropriations for the Black Butte Ranch
County Service District for Fiscal Year 2015-16.
Vice Chair Unger opened the public hearing.
Minutes of Board of Commissioners' Business Meeting Monday, June 22, 2015
Page 3 of 8
Mr. Anderson said that the District was successful in passing its levy.
Being no testimony offered, Vice Chair Unger closed the hearing.
BANEY: Move signature of Resolution No. 2015-077.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Vice Chair votes yes.
R OF THE SUN
CONVENED AS THE GOVERNING BODY O RIVER
SERVICE DISTRICT
6. Before the Board was a Public Hearing and Consideration of Board
Signature of Resolution No. 2015-076, Adopting the Budget; Levying Ad
Valorem Taxes and Making Appropriations for the Sunriver Service
District for Fiscal Year 2015-16.
Vice Chair Unger opened the public hearing. Being no testimony offered, Vice
Chair Unger closed the hearing.
BANEY: Move signature of Resolution No. 2015-076.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Vice Chair votes yes.
7. Before the Board was Consideration of Board Signature of Document No.
2015-413, an Amendment Renewing the EMS Account Services
Intergovernmental Agreement between the City of Springfield and the
Sunriver Service District Fire Department
Vice Chair Unger noted that this has been approved by the City of Springfield.
and the Sunriver Service District Fire Department.
BANEY: Move signature of Document No. 2015-413.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Vice Chair votes yes.
Board of Commissioners' Business Meeting Agenda Monday, June 22, 2015
Page 4 of 8
CONVENED AS THE GOVERNING BODY OF COUNTYWIDE LAW
ENFORCEMENT DISTRICT #1
8. Before the Board was a Public Hearing and Consideration of Board
Signature of Resolution No. 2015-074, Adopting the Budget; Levying Ad
Valorem Taxes and Making Appropriations for the Countywide Law
Enforcement District #1 for Fiscal Year 2015-16.
Mr. Lowry said this includes the 7 cent increase. Vice Chair Unger said this is
the first increase since it was enacted in 2006. This will help with the operation
of the expanded jail.
Vice Chair Unger opened the public hearing. Being no testimony offered, Vice
Chair Unger closed the hearing.
BANEY: Move signature of Resolution No. 2015-074.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Vice Chair votes yes.
CONVENED AS THE GOVERNING BODY OF RURAL LAW
ENFORCEMENT DISTRICT #2
9. Before the Board was a Public Hearin g and Consideration of Board
Signature of Resolution No. 2015-075, Adopting the Budget; Levying Ad
Valorem Taxes and Making Appropriations for the Rural Law
Enforcement District #2 for Fiscal Year 2015-16.
Mr. Lowry said there were no changes beyond what the Budget Committee
approved.
Vice Chair Unger opened the public hearing. Being no testimony offered, Vice
Chair Unger closed the hearing.
BANEY: Move signature of Resolution No. 2015-075.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Vice Chair votes yes.
Board of Commissioners' Business Meeting Agenda Monday, June 22, 2015
Page 5 of 8
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
10. Before the Board was a Public Hearing and Consideration of Board
Signature of Resolution No. 2015-079, Adopting the Budget; Levying Ad
Valorem Taxes and Making Appropriations for the 911 County Service
District for Fiscal Year 2015-16.
Mr. Lowry said it includes the budget approved by the Budget Committee.
Vice Chair Unger opened the public hearing. Being no testimony offered, Vice
Chair Unger closed the hearing.
BANEY: Move signature of Resolution No. 2015-079.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Vice Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-H
COUNTY SERVICE DISTRICT
11. Before the Board was a Public Hearing and Consideration of Board
Signature of Resolution No. 2015-080, Adopting the Budget; Levying Ad
Valorem Taxes and Making Appropriations for the Extension/4-H County
Service District for Fiscal Year 2015-16.
Vice Chair Unger opened the public hearing. Being no testimony offered, Vice
Chair Unger closed the hearing.
BANEY: Move signature of Resolution No. 2015-080.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Vice Chair votes yes.
12. Before the Board was Consideration of Board Signature of Document No.
2015-393, an Intergovernmental Employee Transfer Agreement between
Deschutes County and OSU/Extension District.
Board of Commissioners' Business Meeting Agenda Monday, June 22, 2015.
Page 6 of 8
Kathleen Hinman of Personnel gave an overview, involving two employees:
one secretary and one program coordinator. Mr. Anderson stated that these
employees were part of a program working for both agencies, but they are truly
employees of the State at this point. The employees and both agencies are
supportive.
BANEY: Move signature of Document No. 2015-393.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Vice Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE SUNRIVER
LIBRARY COUNTY SERVICE DISTRICT
13. Before the Board was a Public Hearing and Consideration of Board
Signature of Resolution No. 2015-078, Adopting the Budget; Levying Ad
Valorem Taxes and Making Appropriations for the Sunriver Library
County Service District for Fiscal Year 2015-16.
Mr. Lowry reiterated that this will be the last time they have to address this
debt.
Vice Chair Unger opened the public hearing. Being no testimony offered, Vice
Chair Unger closed the hearing.
BANEY: Move signature of Resolution No. 2015-078.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Vice Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
14. ADDITIONS TO THE AGENDA
Mr. Lowry stated that the Board should also address item #12 as the Board of
Commissioners.
Board of Commissioners' Business Meeting Agenda Monday, June 22, 2015
Page 7 of 8
Before the Board was Consideration of Board Signature of Document No.
2015-393, an Intergovernmental Employee Transfer Agreement between
Deschutes County and OSU/Extension District.
BANEY: Move signature of Document No. 2015-393.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Vice Chair votes yes.
Being no other items brought before the Board, the meeting was adjourned at
10:30 p.m.
DATED this Day of 2015 for the
Deschutes County Board of Commissio rs.
ait
Anthony DeBone, Chair
Alan Unger, Vice Chair
ATTEST: ,
r?? (& Tammy Baney, Corn ssioner
Recording Secretary
Board of Commissioners' Business Meeting Agenda Monday, June 22, 2015
Page 8 of 8
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Weetic, -< Deschutes County Board of Commissioners
1300 NW Wall St, Bend, OR 97701-1960
(541) 388-6570 - Fax(541) 385-3202 -www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., MONDAY, JUNE 22, 2015
Commissioners'Hearing Room-Administration Building- 1300 NW Wall St.,Bend
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Please complete a sign-up
card(provided), and give the card to the Recording Secretary. Use the microphone and
clearly state your name when the Board calls on you to speak
PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public
hearing will NOT be included in the official record of that hearing.
3. CONSIDERATION of Board Signature of Resolution No. 2015-082,
Declaring a State of Emergency and Imposing Public Use Restrictions on All
Unprotected Wildlands within Unincorporated Deschutes County, including All
Lands Owned by Deschutes County—Ed Keith, County Forester
Suggested Actions: Open hearing, take testimony, close hearing, move approval
of Resolution No. 2015-082.
4. A PUBLIC HEARING and Consideration of Approval of Resolution No.
2015-073, Adopting the Budget; Levying Ad Valorem Taxes and Making
Appropriations for Deschutes County for Fiscal Year 2015-16 — Wayne Lowry
and Loni Burk, Finance
Suggested Actions: Open hearing, take testimony, close hearing, move approval
of Resolution No. 2015-073.
Board of Commissioners' Business Meeting Agenda Monday, June 22, 2015
Page 1 of 9
CONVENE AS THE GOVERNING BODY OF THE BLACK BUTTE
RANCH COUNTY SERVICE DISTRICT
5. A PUBLIC HEARING and Consideration of Board Signature of Resolution
No. 2015-077, Adopting the Budget; Levying Ad Valorem Taxes and Making
Appropriations for the Black Butte Ranch County Service District for Fiscal
Year 2015-16— Wayne Lowry and Loni Burk, Finance
Suggested Actions: Open public hearing; take testimony; close public hearing;
consider approval of Resolution No. 2015-077.
CONVENE AS THE GOVERNING BODY OF THE SUNRIVER SERVICE
DISTRICT
6. A PUBLIC HEARING and Consideration of Board Signature of Resolution
No. 2015-076, Adopting the Budget; Levying Ad Valorem Taxes and Making
Appropriations for the Sunriver Service District for Fiscal Year 2015-16 —
Wayne Lowry and Loni Burk, Finance
Suggested Actions: Open public hearing; take testimony; close public hearing;
consider approval of Resolution No. 2015-076.
7. CONSIDERATION of Board Signature of Document No. 2015-413, an
Amendment Renewing the EMS Account Services Intergovernmental
Agreement between the City of Springfield and the Sunriver Service District
Fire Department
Suggested Action: Move Board signature of Document No. 201 5-413.
CONVENE AS THE GOVERNING BODY OF COUNTYWIDE LAW
ENFORCEMENT DISTRICT #1
8. A PUBLIC HEARING and Consideration of Board Signature of Resolution
No. 2015-074, Adopting the Budget; Levying Ad Valorem Taxes and Making
Appropriations for the Countywide Law Enforcement District #1 for Fiscal Year
2015-16 --- Wayne Lowry and Loni Burk, Finance
Suggested Actions: Open public hearing; take testimony; close public hearing;
consider approval of Resolution No. 2015-074.
Board of Commissioners' Business Meeting Agenda Monday, June 22, 2015.
Page 2 of 9
Monday, July 27
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
July 29 through August 2
Deschutes County Fair
Monday, August 3
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Tuesday, August 4
1:30 p.m. Department Updates: Risk and Veterans' Services
3:30 p.m. Regular Meeting of Public Safety Coordinating Council
Wednesday, August 5
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Thursday, August 6
1:00 p.m. Department Update - Juvenile Community Justice, at Juvenile
Monday, August 10
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Wednesday, August 12
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Board of Commissioners' Business Meeting Agenda Monday, June 22, 2015
Page 7 of 9
Monday, August 17
10:00 am. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Tuesday, August 18
1:30 p.m. Department Update—Adult Corrections
Wednesday, August 19
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Monday, August 24
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Wednesday,August 26
10:00 a.m. Board of Commissioners' Business Meeting
1:30 Administrative Work Session—could include executive session(s)
30 p.m. ( )
Monday, August 31
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Tuesday, September 1
2:30 p.m. Department Update—Justice Court
3:30 p.m. Regular Meeting of Public Safety Coordinating Council
Wednesday, September 2
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Board of Commissioners' Business Meeting Agenda Monday, June 22, 2015
Page 8 of 9
Monday, September 7
Most County offices will be closed to observe Labor Day.
Wednesday,September 9
9:30 a.m. Joint Meeting with Redmond Fire& Rescue, in Redmond
1:30 p.m. Administrative Work Session—could include executive session(s)
Wednesday, September 15
1:30 p.m. Department Update—911 County Service District
Friday, September 18
12:30 p.m. "Better Together" Work Group, Ridgeview High School,Redmond
Deschutes County encourages persons with disabilities to participate in all programs and activities. This
event/location is accessible to people with disabilities. If you need accommodations to make participation
possible,please call(541)388-6572,or send an e-mail to bonnie.baker @deschutes.org.
Board of Commissioners' Business Meeting Agenda Monday, June 22, 2015
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