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2015-366-Minutes for Meeting July 22,2015 Recorded 7/31/2015 DESCHUTES BLANKENSHIP, COUNTY CLERK �y 0��•366 NANCY COMMISSIONERS' JOURNAL 07/31/2015 09;41;02 AM I IIIIIIIIID II III 2 ,e'°44"% w�U ef - Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 -Fax(541) 385-3202 -www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, JULY 22, 2015 Present were Commissioners Anthony DeBone, Tammy Baney and Alan Unger. Also present were Erik Kropp, Deputy County Administrator; David Doyle and Laurie Craghead, County Counsel; Judith Ure, Administration; Steve Reinke, 91.1; Jane Smilie, Lori Hill and Nancy Tyler, Health Department; and five other citizens. Chair DeBone opened the meeting at 1:30 p.m. 1. Presentation of BSNP Services. Megan Wellinghoff provided a PowerPoint presentation of the services offered by Bend Spay & Neuter Project. (A copy of the presentation is attached for reference.) She showed a graph that demonstrated the number of dogs taken in at the Bend shelter going down, as the number of BSNP spays and neuters goes up. Commissioner Unger queried how scientific this correlation is. She said that what is missing is a targeted free spay and neuter program. The 10% lowest income people are the ones contributing the most animals to the shelters. Minutes of Board of Commissioners' Work Session Wednesday, July 22, 2015 Page 1 of 6 Pages She said a spay/neuter grant could potentially fund a targeted free program, with 250 surgeries at about $50 per animal. They would contact these people through the HOPE pet food bank, rabies clinics and other nonprofits. They now have a partnership developed for the Central Oregon Cat Alliance and for SNAP vouchers at HSCO. They are meeting with various shelter directors in the region as well. Commissioner Baney noted that the work being done is incredible with limited resources. Commissioner Unger stated there is now $12,500 in the program, through contributions from the public and the County. The question is how to find more money for more work. Ms. Wellinghoff said that they could use more money strategically, with targeted spay and neuter. This grant money is now being split with other groups, and she thinks would have a more dramatic impact in this way just for public spay and neuter through BSNP. It will not happen otherwise. Other groups will figure out a way to find the funds to do what they do no matter what, without these grants funds. Commissioner Unger stated that there needs to be a way to bring in more funding so all can benefit. Commissioner Baney asked how the BSNP is funded. Ms. Wellinghoff stated that about 40% is through grants, 40% is donations and the rest are program fees through their spay/neuter and veterinarian services. Chair DeBone asked if local veterinarians help. Ms. Wellinghoff said they have their own veterinarian and that the BSNP fees are about a third to a fourth of regular vet fees. She believes that everyone is entitled to have a pet, and these people will have one anyway. Someone needs to make sure the animal gets appropriate care. Citizen Janice Sershen asked if they return animals to low income people when the people indicate they cannot afford to care for them or do not want them back. Ms. Wellinghoff replied that the BSNP mission does not allow them to do anything except return the animals, as otherwise it would increase their costs. Judith Parker of the Dog Board said that more funding is needed for all spay/neuter efforts. She wondered how BSNP proposes to recognize other groups that need this funding as well, such as Furry Friends and CRAFT. Ms. Wellinghoff stated that in her view, these funds are specifically for public spay/neuter, but the County can decide on how it is spent. Minutes of Board of Commissioners' Work Session Wednesday, July 22, 2015 Page 2 of 6 Pages Commissioner Unger said that he appreciates what they all do, and encouraged them to research how to bring in more funds. Judith Ure noted that it will be a while until the grant cycle comes around. The Dog Board reviews the applications and makes recommendations. She and they can discuss funding criteria, goals, etc. with the Board if the Board wants to do so. The program is classified as simply spay/neuter to help reduce the population and educate the public. Donations from the public are simply stated as being for spay/neuter purposes. Commissioner Baney said these funds have been used in the past even by Equine Outreach. Maybe they could ask if the City of Bend would be willing to contribute. 2. Other Items. Laurie Craghead said that Tetherow Resort Phase V is again being sold, and they need to complete a new agreement to add the additional party. They also want an improvement agreement put into escrow so all signatures and the bond are in one place. This will simplify the transaction. The new owners are Olympus Northwest. The timelines and obligations are not changing,just the names of the parties. The Board agreed these documents could be on the consent agenda of the next business meeting. The Board went into executive session under ORS 192.660(2)(d), labor negotiations, at 2:00 p.m. CONVENED AS THE GOVERNING BODY OF THE 911 COUNTY SERVICE DISTRICT BANEY: Move approval of Document No. 2015-521, as discussed in executive session. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. Minutes of Board of Commissioners' Work Session Wednesday, July 22, 2015 Page 3 of 6 Pages RECONVENED AS DESCHUTES COUNTY Erik Kropp said that Health Department staff wished to discuss the potential of on-site pharmacy services for behavior health clients. Lori Hill stated there are a number of reasons for this, but primarily the increase in medication management support is a big issue. There are between 70 and 80 clients at this time who need management help. More on-site pharmacies are now a part of public clinics. Handling medications takes a lot of Health Department staff time due to pharmacies being located elsewhere. They spoke with representatives of Walgreens and they are not interested in participating because this is a specialty service necessitating specific packaging and other requirements. One pharmacy does this for behavioral health clients. Costs should be fairly minimal. The pharmacy provides the on-site staff and will cover the cost of requirement remodeling of the facility. The RFP process needs to take into account how much business this would generate. Staff would like to start the RFP process to see how much interest there is. They would have to store medications, but already do this for certain clients, typically those who cannot manage their medications themselves. The pharmacy would handle this liability by contract. Costs would be paid through insurance, as it is now. Commissioner Baney asked if this is urgent. Ms. Tyler said they have been discussing this for about a year and have researched how it is handled elsewhere. The level of business is now at a point where it makes sense. Commissioner Baney asked about prescription drug abuse and how this might be addressed. Some clients might have more than one issue. She wondered if Mosaic Medical could be involved and if this could perhaps be addressed before they remodel a building. She would like to see a cap put on the amount of remodeling that is done. Ms. Tyler said that some clients focus on certain drugs, and this would need to be part of a larger discussion. Oregon Health Plan funds support this type of program. She does not think that Mosaic would want to take this on. Jane Smilie added that this is a very specialized program and she does not see this as a fit at this point. The Commissioners agreed staff should move forward to gauge the interest. Minutes of Board of Commissioners' Work Session Wednesday, July 22, 2015 Page 4 of 6 Pages Mr. Kropp asked about a response to the Foster Fell letter relating to Telecare housing. It is an offensive and inaccurate letter. Ms. Hill stated Deschutes County was involved in siting but has no jurisdiction over this State program. The State sets the criteria. Commissioner Baney asked if the County can just give feedback but not at an official level. Ms. Hill stated that the County did provide information on access to transportation, services and other factors, but does not select specific properties. This was part of the statewide RFP process to find suitable sites. The letter seems to focus on the basketball hoop, which could be an issue in any neighborhood. Telecare put up a wall that was meant to mitigate noise. Commissioner Baney said it comes down to discrimination. Ms. Hill stated that they are more successful in getting people out of this kind of housing now, but the need remains. There is more of an emphasis on independent living in the community. There was a discussion on about the potential opt out of allowing marijuana businesses. This would have to be through a Board Ordinance, but can be referred to the voters. This ultimately affects funding. The entire County would vote but it would only apply to the areas outside the County. With the majority of citizens living inside Bend, the outcome would be uncertain. J Y g There are various factors, such a grow operations and sales. HB 3400 limits this and it could not then be regulated through land use or zoning. The County is either in or out, and if it is out, it is not able to get local taxes from this type of business, or related State funding. The State is taking the revenue and part will go back to the counties who do not opt out. Mr. Doyle stated that Nick Lelack feels a work session might be a good idea, but they might need to anticipate a lot of citizens. Chair DeBone stated he has not heard a lot about this. Commissioner Baney said that her biggest concern is the growers, and she is hearing from people in Terrebonne and Alfalfa about this. Some product is already grown for medical purposes. They have no influence over what is happening in the cities, but she would like to put some sidebars on what happens in the County, especially if it appears to be potentially large-scale. Minutes of Board of Commissioners' Work Session Wednesday, July 22, 2015 Page 5 of 6 Pages Mr. Kropp said he could have staff do a report, and then work with the Commissioners on an individual basis. Mr. Doyle stated there is a limited amount of time available to make this decision. The OLCC probably will not issue any licenses until after this year. Douglas County already opted out, but the issue will end up on a ballot. Commissioner Unger asked about the result of the bargaining of the State with AFSCME and what their COLA is. Mr. Kropp will find out. Being no other items discussed, the meeting was adjourned at 3:10 p.m. DATED this / Day of 91117 2015 for the Deschutes County Board of Commissioners. Anthony DeBone, Chair Alan Unger, Vice Chair bi ATTEST: / Ta y :aney, Co 'ssioner Recording Secretary Minutes of Board of Commissioners' Work Session Wednesday, July 22, 2015 Page 6 of 6 Pages 0 fev Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., WEDNESDAY, JULY 22, 2015 1. Presentation of BSNP Services —Judith Ure; Megan Wellinghoff of BSNP 2. Other Items Executive Session, under ORS 192.660(2)(d), labor negotiations —Steve Reinke, 9" PLEASE NOTE:At any time during this meeting,an executive session could be called to address issues relating to ORS 192.660(2)(e),real property negotiations;ORS 192.660(2)(h),litigation;ORS 192.660(2)(d),labor negotiations;or ORS 192.660(2)(h),personnel issues;or other issues under ORS 192.660(2),executive session. Meeting dates,times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners'meeting rooms at 1300 NW Wall St.,Bend,unless otherwise indicated. Ifyou have questions regarding a meeting,please call 388-657.2. Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. 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U(i) ,.0 4". e Z7 d O �' d� _c -0 ca 0 .06- E ca m o- ca CO c },Z -0 o0tci) O a p o 0 •c c cd O O E c" o m cM O O ro 05 c' g aDC A, d o cd a•c o 'co a ca a '- o a) c a �% a c� ° ° o 0 as d COO c o 0coI- a c mV) 2 o c n U.. - v o Cl) > a a a >. 0-1-,ES Q e . Deschutes County Board of Commissioners '" 1 PO Box 6005, Bend, OR 97701-6005 C�1 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.org Deschutes County Spay and Neuter Grant Program Fiscal Year 2014-15 Deschutes County is currently soliciting applications for grants to local non-profit organizations which promote and/or provide spay and neuter services. A total of$12,500 is available for multiple grant awards.Applications must be received in the Deschutes County Department of Administrative Services by 5:00 p.m. on January 30,2015. In November 2007,Deschutes County Dog License and Pet ID Applications were revised to allow a voluntary donation to support spay and neuter services. Each year,these donations, periodically supplemented by additional funds authorized by the Board of County Commissioners, are offered to non-profit organizations which provide spay and neuter services in Deschutes County. for pets whose owners are unable to access or afford the procedure. Grant funds may also be used for educational or promotional programs focused on encouraging or expanding spay and neuter procedures in Deschutes County. To be eligible for the program, applicants must be designated by the Internal Revenue Service as a 501(c)(3)tax-exempt organization, located in Deschutes County, and able to certify that grant proceeds will be used in support of Deschutes County residents. Applications will be evaluated based on several criteria, including organizational stability, connection to grant funding objectives, and ability to leverage the grant funds to access other financial support. The deadline to submit an application is 5:00 p.m. on January 30, 2015 and grants are expected to be awarded by the end of February 2015. Completed applications must be received in the Deschutes County Department of Administrative Services by the stated deadline. Late or incomplete applications will not be considered. Completed applications may be sent electronically to judithu @deschutes.org. 1i Deschutes County Spay and Neuter Grant Application Fiscal Year 2014-15 A complete application will consist of the following: 1. This cover sheet, signed and dated. 2. Narrative responses to the questions which appear at the end of this document submitted on no more than three separate, single-sided, single-spaced pages. 3. Attachments as follows: a. Proof of the organization's 501(c)(3)tax-exempt status in the form of a letter from the Internal Revenue Service (IRS). b. An operating budget specific to the proposed program, project, or activity. c. A financial statement that shows actual total revenue and expenditures for the most recently completed 12-month period. d. A roster of the organization's current Board of Directors. Submit the completed application electronically to judithu_@deschutes.org no later than 5:00 p.m. on January 30, 2015. Late or incomplete applications will not be considered. Information or materials submitted in addition to those specifically requested in this application form will not be reviewed. Contact Information Organization Name Address City Zip Zi Code Phone Number Alternate Phone Number Fax Number E-Mail Address Website By signing below,I certify the following: 1. All information provided to Deschutes County in this application is correct. 2. I am authorized by the governing board of the stated organization to submit this grant application. 3. This organization is in good standing with the IRS and retains its official 501(c)(3)tax- exempt status. 4. This organization is located in Deschutes County. 5. Any proceeds from a grant award will be used in support of Deschutes County residents. Print Name Signature Title Date On a separate sheet(s), please briefly answer the following questions: 1. Describe the history of your organization. 2. State the mission of your organization. 3. Describe the leadership and structure of your organization. 4. Describe the primary activities conducted by your organization. 5. Describe the specific program, project, or activity that a Spay and Neuter grant would support, if awarded. 6. Describe how this program, project, or activity would positively impact the goal of promoting or expanding spay and neuter procedures. 7. Explain the anticipated outcomes of this program,project, or activity and describe how success will be measured. Attach: 1. Proof of the organization's 501(c)(3) tax-exempt status in the form of a letter from the Internal Revenue Service (IRS). 2. An operating budget specific to the proposed program, project, or activity. 3. A financial statement that shows actual total revenue and expenditures for the most recently completed 12-month period. 4. A roster of the organization's current Board of Directors. To: Deschutes County Board of Commissioners From: Judith Ure, Department of Administrative Services Date: April 15, 2015 Subject: Spay and Neuter Grant Recommendations Background The Deschutes County Dog Licensing Program offers an opportunity for applicants to contribute additional funds to support projects designed to reduce the population of feral, unwanted, abandoned or surrendered pets. These funds are distributed in the form of grants to local non- profit organizations that provide spay and neuter services in Deschutes County. In the past five years, the Board of Commissioners has supplemented the dog license contributions with other resources to result in the following amounts available for grant awards: 012 2013, 1 Dog License Program Contributions $2,398 $ 2,952 $ 2,490 $ 3,134 $3,206 Supplemental Funds 2,602 9,448 10,510 9,366 $9,294 Total $5,000 $12,400 $13,000 $12,500 $12,500 The Deschutes County Spay and Neuter Grant Program was created to apply these funds toward three primary objectives: 1. Expand spay and neuter services in Deschutes County in an effort to reduce the number of unwanted dogs and cats. 2. Provide promotion or education associated with spay and neuter services. 3. Conduct outreach and assist those who are unable to access spay and neuter services due to financial constraints or physical limitations. To be eligible for funds through the Deschutes County Spay and Neuter Grant Program, organizations must meet the following requirements: • Be recognized as a 501(c)3 tax-exempt agency. • Be located in Deschutes County. • Propose to use grant funds in support of Deschutes County residents. • Propose to use grant funds for expenses directly associated with spay and neuter services or for spay and neuter education and promotion projects. During the history of the Deschutes County Spay and Neuter Grant Program, funds have been awarded to the following eligible organizations: Bend Spay and Neuter Project (SNIP) Cat Rescue, Adoption,and Foster Team (CRAFT) BrightSide Animal Center/Redmond Humane Society Humane Society of Central Oregon(HSCO) Equine Outreach FY 2014-15 Recommendations The FY 2014-15 solicitation for the Deschutes County Spay and Neuter Grant Program closed on December 31, 2014. Three eligible organizations submitted applications for the $12,500 allocation approved by the Board of Commissioners. Applications were evaluated by members of the Deschutes County Dog Board, using criteria related to: • Organizational Stability and Solvency • Connection to Grant Program Objectives • Ability to Leverage Grant Funds Raters scored each application against the criteria, determined if the applicant should receive a grant based on their proposal, and suggested an award amount. To adjust for variations in individual ratings,the final recommendation to the Board of Commissioners,which will be presented during the April 22, 2015 work session, is based on both averaging and weighting the individual scores and applying those factors to the total amount available for grants. If the Board accepts the recommendations, staff will prepare an agreement for each grant recipient that specifies the requirements of the award and, upon execution of the agreement, will make payment from FY 2014-15 budgeted funds in the amounts indicated. 2015 Deschutes County Spay and Neuter Grant Program Instructions for Rating Applications Background: Deschutes County's Dog License and Pet Identification Application forms provide an opportunity for residents to make a voluntary donation to support spay and neuter services. These donations, which are periodically supplemented by additional funds authorized by the Board of County Commissioners, are offered to local non-profit organizations that provide spay and neuter services in Deschutes County for both feral animals and pets whose owners are unable or unlikely to access or afford the procedure. Grant funds may also be used for educational or promotional programs focused on encouraging or expanding spay and neuter procedures in Deschutes County. To be eligible for the program, applicants must be designated by the Internal Revenue Service as a 501(c) (3) tax-exempt organization, located in Deschutes County, and able to certify that grant proceeds will be used to support services benefitting Deschutes County residents, Applications: A total of$12,500 is available to distribute among eligible applicants. In response to the 2015 Spay and Neuter Grant Program solicitation, the County received three (3) qualifying applications from the Furry Friends Foundation, Cat Rescue, Adoption, & Foster Team (CRAFT), and the Central Oregon Cat Alliance (COCA). Rating Instructions: Thank you for serving as a rater for the Deschutes County Spay and Neuter Grant Program. Please review each of the applications and complete the accompanying rating sheet as follows: 1. Read the criteria provided in the rating table. On each line and for each column labeled with an applicant's name, enter a number using a scale of 1 to 5 where 5=excellent, 4=very good, 3=good, 2=fair, and 1=poor. If completing the rating form using Microsoft Excel, the sum of all of the points assigned will calculate automatically. If completing the rating form manually, please add the individual ratings for each applicant and write the result in the total line. 3. In the subsequent boxes, indicate whether you do or do not recommend grant funding for each applicant and the amount you recommend for each. The total of all amounts recommended must be $12,500 or less. 4. Provide any comments you may have regarding the applications and/or the considerations you used to form your recommendations in the boxes labeled with each applicant's name. If completing the rating form using Microsoft Excel, you may expand the boxes if necessary. If completing the rating form manually, either hand-write your comments in the boxes or attach additional sheets if you require more space. 5. Fill in your name and the date of review at the bottom of the form. 6. Return the completed form to Deschutes County by April 15, 2015. You may scan and send the form by email to Judith Ure at iudithundeschutes.org or mail the completed form to: Judith Ure Department of Administrative Services Deschutes County PO Box 6005 Bend, OR 97708-6005 Awards: The results of the rating process will be presented to the Board of County Commissioners which will determine the final grant awards. Awards may be based on acceptance of the ratings as submitted, an average of all of the ratings, or another formula depending upon variances among individual rater's recommendations. A O M S � _4 69 EA krJ al Ts 64 O W U N h N U U g s.: 4 QN . ' ©cn y G q N ]O O cn O 5 y b U ' . U 0 �W U � } d F" b e 0 . O vi u • ■ d O y +.' O O �' .-a U Cd -0�+ p cn O a." O U cd to O tea,4" W �; ..4,I. ice. d �" uj N Cd , ,.. ,.. 4-'.) O O p" " ¢, p W +, ' O U G7 b .6 OD O= c, -0 cn a . U U +- 00 v 5 p" , , � � m 01 . 6 c.) t.) � °� dn ° -ag � `2 ° g, 1 t � o O Zw o A� 4, ° In 6) a0i p a+ -d U >, 0 0 .0 4 a� P w cn� °a)�° � •N � � a 'b � ° � 0 a,� � - cn ,.� m Ow 1=1 g CG'. "N ' b ea bA ) U tg ^p + A U A p "t 2 '5' F .v c) .0, _ O C C.) = O ' a) + Q A O Lt, ", n U � w v 0 4. p v O g , d it 0 O O 0 CD eN ih O c ".� ° C/] o cd v ) 4 0)) ° b 0 4 °' '° 0. O • ` d oA . 2 O =-.. G wOE 0 Qfl O O .2 a; c v9 a 5 � O :. OOw a, cn as H a ° a ) If) O N O et A .4 0 - 64 6H EA ,--I 0) © 0) U g A 0 c RI U 0 'b U 3 0 o 5 0 0 V a w PI U U w 2015 Deschutes County Spay and Neuter Grant Program Please review the grant applications and rate each on the criteria shown in the table below. Ratings Scale Excellent-5 points Very Good-4 points Good-3 points Fair-2 points Poor-1 point K R ltld# qaL Re$04,10 Cerd,41,, ,,, Criteria tk tl a Q �kn a atom Demonstrates organizational stability,capacity,and solvency. Supports grant funding objectives: 1)Provide spay and neuter services in Deschutes County;2)Promote use of spay and neuter services; 3)Make spay and neuter services available to individuals with low-income,geographic,or other barriers. Describes outcomes(#of procedures,educational events,outreach efforts,etc.) appropriate to the scale and objectives of the proposed program/project/activity. Offers performance measurements appropriate and sufficient to determine and communicate results at conclusion of grant period. Leverages Deschutes County grant funds to secure additional resources. Do you recommend grant funding for this applicant?(Yes/No) A total of$12,500 is available for 2015 Spay and Neuter Program grants.If you recommend grants for more than one application,please indicate the amount of funding you recommend for each. Please provide comments in the space below indicating the determining factors in making your recommendation. Expand the boxes or attach additional sheets if necessary. Furry Friends Foundation: Cat Rescue,Adoption&Foster Team: Central Oregon Cat Alliance: Name: Date: C O, 0 O = M a�+ kr, ,� N kin al 'O 69 69 EA co, 4 46i 8 N .. O a/ G C4 b w^O d 5 w o ) ^0 - �p C vU c�C O b y ^0 U p y -,--1 O cti i-i .�' g 0, 0) a) �' .9 - ON CO A •4' O O Q" y v , o 0 N 'CA 9 C..1 b9 El S." E O 0 O ›O .d W 1-41) cd Q O . y+ tt O ... a •+ CL a+ v o iw p. 0 v g ,-p , sy"' v �. v � • f 01 .- a Q, , a) 4 � �ri)c v °1 O U at d o o o to c c vi .M � d �' 2 � p o h a U L "p a "O Vi 4 f:1-, Q • ' U U c3 " O � ' sS 0 O d O ., v U to "C 0 .-, 4. Cmi .9Z � am ++ cn � .0� c y A y i-,� 4 t] 'U N 7:4 a Gwn �° , � O 7 O Q C3 w p Q ; „ } 0 d en o 1:1 CO a.) 6 . 0 TA = = .1 „, ,� 0 - >, 0 D bA cs d O v ) s9 fi g -d 4 bC v 0 = ... w 0 cvl Z . aC > O v C C Q p8 o b - a) 0" 12 O-Iv 0 W 0 U G O c C L' O~ T.) •.;.-.1 -0 5 '0 b, .O 0) O,N E ma c.) ;4 -$EL*8 0 f=1-,•S ,S -5 .r.tt4 to 41,.) di 0 7g 9 .- d i0-0 .- ".c 0 <VN CA PI a H E � O ,2 u v w OO4- � 0.0 up act H c.) Cd O�Q d In O N S N. A 4 0 S9 V) N f:4 v U 0 O .:3 e0 U o o. .= 0 d U v) o V CD o . cf) w U c) w EXHIBIT B DESCHUTES COUNTY SPAY AND NEUER GRANT PROGRAM PROJECT COMPLETION REPORT Date of Report: July 6, 2015 Grant Recipient. Cat Rescue, Adoption&Foster Team(CRAFT) Grant Award: $5,105. Questions: 1. How many total spay/neuter procedures were provided by your organization from January 1, 2015 to December 31,2015? We are reporting sooner than year-end because our goal was reached much sooner than that. In six months,229 procedures were performed. 93 of those were on tame abandoned/stray cats or kittens; 108 on stray or owned semi-feral or feral cats; and 28 on owned cats. 2. What was the average cost per procedure? Tame cats,whether abandoned/stray or owned, averaged$33 each. (121) Semi-feral or feral cats averaged$14 each. (108) (Please see the attached spreadsheet for further details.) CRAFT is all volunteer so has little overhead; and negotiated the best possible price through local veterinary clinics. They support what CRAFT does and in turn CRAFT supports them by having them handle other procedures at normal cost less 10-20%, and by referring clients/adopters to them when appropriate. 3. What percentage of these procedures was provided to low-income residents at a discounted rate? 57 cats,or about 25%. The balance were cats that no one claimed as theirs(although some were providing basic care), or were abandoned at vacant properties, or were at properties where they were not welcome and had to be removed. 4. Did you fund spay and neuter procedures performed by other organizations? If so, please identify each organization and the number of procedures provided by each. All procedures were funded by CRAFT. Procedures were contracted out to partnering veterinarian clinics: Companion Pet Clinic, 111; and Crooked Tails Vet Clinic, 118. 5. Describe any educational and promotional activities your organization conducted regarding spay and neuter services between January 1,2015 and December 31,2015. Our efforts are advertised via paid advertisements in The Bulletin; advertisements through craigslist,notifications through our website and Facebook page;through outreach efforts at Petsmart, and at local events at our booth;plus a local horse lovers' e-magazine,retail and feed store postings,and word of mouth through adopters,visitors, senior centers,property management firms, and a network of hay growers,farmers and ranchers. • Cat Rescue, Adoption & Foster Team Use of Grant Funds Spay/Neuter Program 2015 Information on the spay/neuter of cats and kittens, many of them from colonies or from locations where abandoned or unwanted and at risk, is detailed on the attached spreadsheet. A $5,408 grant from PetSmart Charities helped with the purchase of traps, equipment, operations and out of the ordinary veterinary care. (Note: extraordinary veterinary care would include leg amputation, eye removal, dental care/extractions, other types of surgery, pre-surgery blood work, overnight stays at the vet clinic, specialized medications, etc.) This enabled CRAFT to spend County grant funds on basic spay/neuter of stray and feral cats, and the cats whose owners would not/could not pay for it. Note: CRAFT always pays for critical vaccinations and deworming (cost per cat $18) and other necessary medical care (cost varies) for feral cats as well as tame/adoptable cats, so that healthy feral cat colonies can be maintained. It is irresponsible to return or place cats that are not vaccinated or that need additional vet care. Feral/semi-feral cats were or will be placed where wanted as barn/shop cats if they could not be returned to their old locations, and any TNR cats (trap/neuter/return) went back to their previous locations as long as there was a caregiver. Please note: The above figures were for spay/neuter activities from January through June 2015. As is typical each year, at least another 600 spays/neuters of cats and kittens will have been handled through CRAFT by the end of calendar year 2015. Invoices from participating veterinarians are available upon request. Total cost of spay/neuter outreach program $5,505 Grant amount from Deschutes County $5,105 Balance of spay/neuter costs matched by CRAFT $ 400 Match funds for this project for vaccinations, deworming, extraordinary medical care $4,122 Total Match $4,522 10 ON N o 1 a ! an U 0 o� 1 O • g 1 — : u, o ( 1 y— O 1 cn U ad 3 U O v Q. f d� ^ ... ... . P+ 'a w O 0 o o o d c En U Mi an Q. q y•Z M M U 0 • V a 0 cy gZ 1 ' cn .5 -v N O ' V cA . O R t ►. � X 'w ccl O, • C/a i.,,,,.. mi ..,Y 0o ,0r , M ,� ��.i. 0 i �O 4 O .C� .'1Si N N: N .—. O .b ` V +7 O� U p 4-I '+ ►. ! rOn CI 1O ° o w I.- ° '- —. I . 7 t co r y ay 1 i CD N cd C4 e a cd C.1 , o a) O C N N '^ Vi O u a r3 f0 U a) —et u O 1 4J U U . .4 . r aJ o c4 9 1 ++ dN I rd •0 a=1 0 cd cn a� a) ! 3 44 a 1...... a, i w O. .d c4; o`oo 00' en N o v� 8 j i) G4 p u'�i �. °' o a> cob g 1-4 1 g o ( 0 bO •.. ro c [i � o IN ."' 6 . d -d g' ° 3 cgs' °i' j �� = U 8 111 '. 1 . .. p o o " 1....... Z a .� td i i j 'LS y dy, v �F,, AS •3„ 8 co I. N a, p N O td o . y l .._ ... 2 aJ 3 a, 1 CI ' .i, a 3 a, N .. `' ,? ( J 4 0 1 r cr~ A > ee .ti "' d tl p N I c c p I 'Z I °rji " u >, uj' ' U a): 0 bA 71 3 c� - 0 Li Vj �Op . C/J; O 'd V mew V i : rVi i. S, 0 .m ' L" -5 `n ?; C' .- .. (.mow' lay F ' 4-+ ° : gj 0 0 1 , ,.., . g --„, g ..s48 Ri .s -d w v ai aa)) 2 s" - — 2 H .� v U O.a d Th i. o o' C/) o �0I z a. .. * H U 1 '�° •z On-Site Pharmacy Services at Deschutes County Downtown Clinic (DCDC) Project Description: DCHS would like to obtain on-site pharmacy services at DCDC to serve the needs of Behavioral Health clients. The preferred service would be for an on-site closed pharmacy(i.e. not open to the general public)to provide needed medication management services.As an alternative proposal, DCHS would also consider an on-site pharmacy staff to assist in the management of medications if a full on-site pharmacy could not be obtained at this time. Background: DCHS Behavioral Health provides extensive medication management assistance for clients who are unable to manage medications effectively on their own.The need for this service has grown with the expansion of integrated health care and physical health services on-site at DCDC. Behavioral Health currently works with a local community pharmacy that dispenses medication in specialized adherence packaging. However, because pharmacy services are off-site, this system takes a significant amount of Behavioral Health RN time to assist with medication packaging for clients and pharmacy coordination. Benefits: There would be several key benefits obtained from on-site pharmacy services including: • Increased time for direct client care by RN staff(On-site pharmacy services would free an estimated 30%of current RN time to provide other needed RN services= 1-1.5 fte) • Significantly improved coordination between pharmacy services, behavioral health, and primary care staff. (The improved coordination between BH and Mosaic staff and improved client outcomes has been tremendous with Mosaic Medical staff on-site) • Improved timeliness of medication access for clients, especially for medication changes which occur frequently as medications are adjusted to stabilize physical and behavioral health symptoms • Improved pharmacy accessibility for clients in obtaining needed medications. • It is expected that services would be provided at little to no cost (based on Proposals)to Health Services Department. The Pharmacy will bill insurance company for medications. It would be expected that the level of business would support pharmacy costs for staffing and any significant space modification. DCHS would be willing to consider proposals with nominal costs(less than$15,000) related to minimal changes to space or cost for a requested specialty pharmacy service ( i.e. Management of a patient assistance medication program) Research to Date: • Discussion with Walgreens/DOC pharmacy. They are not interested in this project, do not have experience providing the specialized service level needed, and would also charge us for any service. • Phone contact with on-site pharmacies at other CMHP programs in Oregon. • Discussion with 2 potential vendors who would be interested in submitting proposals o Genoa Healthcare Company which provides this service on-site at other Mental Health programs. Genoa covers cost of needed renovations. Provides options of full on-site pharmacy or on-site pharmacy staff with off-site packaging based on volume.A Genoa representative has reviewed our current space. o Pillbox Pharmacy in Bend. Provides current off-site services and delivery to DCBH. Would consider possible on-site staff though not full pharmacy. Proposed Next Steps: • Issue an RIP for pharmacy services. • Choice would be made based on applicant that could provide the highest level of service for no to nominal cost as outlined under "Benefits" section. June 2015 P July 10, 2015 Dear Ms. Campbell: This will acknowledge receipt of your email dated July 9th which reads: "Still have not gotten any response." Included with your email is a string of emails between you, Foster Fell and Telecare. To the extent that your complaint(s) concerns the location of the basketball court, that appears to be either a noise/nuisance matter(possibly within the jurisdiction of city code enforcement), or a private civil matter between you and the adjacent property. In either case, Deschutes County has no legal jurisdiction over the basketball court dispute. To the extent that your complaints) concerns the operation of a transitional home by Telecare, please understand that siting decisions are based on state guidelines and involve coordination between the State of Oregon and Telecare. Deschutes County has no jurisdiction (or veto power) regarding siting decisions. As you know, state and federal laws do not permit housing discrimination specific to any particular population (protected class or otherwise). Your statement that ". . . she now lives next door to a facility in which there may be a customer who chopped his/her mother into very small bits"is factually incorrect, offensive and not at all productive of good. In point of fact, no persons under the jurisdiction of PSBR have been placed at the transitional home adjacent to your property. We all hope that you are able to resolve your dispute with Telecare sooner rather than later. Signed: Commissioners Cc: Tom Anderson; Nick Lelack Subject: Re: Opt Out Is this just for sales, or would it apply to growing/processing? Sent from my iPhone On Jul 6, 2015, at 3:40 PM, "David Doyle" <David.Dovle @deschutes.org>wrote: Tom After reading and re-reading the Opt Out language in HB 3400, I have concluded that IF the BOCC were to enact an ordinance prohibiting MJ businesses in the unincorporated county,that enactment,while subject to a vote of the entire county in November 2016,would impose a temporary moratorium on the establishment of any such businesses. This occurs because once the BOCC enacts the ordinance, OHA and OLCC are served with a copy of the ordinance and under the terms of HB 3400,those agencies are prohibited from issuing licenses to MJ businesses. To be safe, I double-checked my conclusion with Rob Bovett of AOC and he agreed completely. DAVID DOYLE Deschutes County Legal Counsel 1300 NW Wall Street, Suite 205 Bend, OR 97701 Telephone: (541)388-6625 Facsimile: (541)617-4748 Email: David.Dovlegdeschutes.orq The information in this email, including any attachment, is for the sole use of the intended recipient and contains information belonging to Deschutes County,which is confidential and/or legally privileged. If you are not the intended recipient,you are hereby notified that any disclosure,copying,distribution or taking of any action in reliance on the contents of this email information is strictly prohibited. If you have received this email in error,please immediately notify the sender by reply email and destroy all copies of the original message. 2 Bonnie Baker From: Tom Anderson Sent: Monday, July 06, 2015 5:55 PM To: David Doyle; Nick Lelack; Erik Kropp Cc: Bonnie Baker Subject: RE: Opt Out Nick, To answer your earlier e-mail, subject to Board confirmation,yes,we will have a work session to discuss this further. I've already talked to Tony and will touch base with Tammy and Alan in the next day or two (I'm also bcc'ing them on this note). Unfortunately, the next work session isn't until 7/20. Dave has agreed to provide an overview of our options under 3400,and he said he will coordinate with you on it. I'm out that week, so Erik can help coordinate. More to come. Tom From: David Doyle Sent: Monday,July 06, 2015 4:13 PM To: Tom Anderson Cc: Nick Lelack Subject: RE: Opt Out According to the HB,the following: (a) Marijuana processing sites registered under section 85 of H83400A(2015); (b) Medical marijuana dispensaries registered under ORS 475.314; (c) Marijuana producers licensed under section 19,chapter 1,Oregon Laws 2015; (d) Marijuana processors licensed under section 20,chapter 1, Oregon Laws 2015; (e) Marijuana wholesalers licensed under section 21,chapter 1,Oregon Laws 2015; (f) Marijuana retailers licensed under section 22,chapter 1, Oregon Laws 2015; or (g) Any combination of the entities described in (a)to (f) herein. DAVID DOYLE Deschutes County Legal Counsel 1300 NW Wall Street, Suite 205 Bend, OR 97701 Telephone: (541) 388-6625 Facsimile: (541)617-4748 Email: David.Doyle@deschutes.orq The information in this email, including any attachment, is for the sole use of the intended recipient and contains information belonging to Deschutes County, which is confidential and/or legally privileged. If you are not the intended recipient,you are hereby notified that any disclosure,copying,distribution or taking of any action in reliance on the contents of this email information is strictly prohibited. If you have received this email in error, please immediately notify the sender by reply email and destroy all copies of the original message. From: Tom Anderson Sent: Monday, July 06, 2015 4:09 PM To: David Doyle 1