Loading...
2015-368-Minutes for Meeting July 20,2015 Recorded 8/6/2015 DESCHUTES BLANKENSHIP RECORDS , COUNTY CLERK �+V �M+����� NANCY COMMISSIONERS' JOURNAL 08/06/2015 08:02:23 AM 00" I h iI IIIIIIIIIIuIIIIIU - a 0 Cl � Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, JULY 20, 2015 Commissioners' Hearing Room-Administration Building- 1300 NW Wall St., Bend Present were Commissioners Anthony DeBone, Alan Unger and Tammy Baney. Also present were Erik Kropp, Deputy County Administrator; David Doyle and Laurie Craghead, County Counsel; Nathan Garibay, Emergency Services Manager; Hillary Saraceno, Health Services; Tanner Wark and Bob Lucas, Parole & Probation; James Lewis, Property & Facilities; Ed Keith, Forester; and one other citizen plus a representative of KTVZ TV. Chair DeBone opened the meeting at 10:00 a.m. 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT None was offered. 3. Before the Board was Consideration of Board Signature of Resolution No. 2015-087, the Updated Natural Hazards Mitigation Plan. Minutes of Board of Commissioners' Business Meeting Monday, July 20, 2015 Page 1 of 8 Nathan Garibay gave an overview of the item. For the most part, changes are based on organizational adjustments, many of them based on FEMA requirements so cities can be eligible for fuels mitigation funding. The risk assessment criteria has remained basically the same to 2010's version. It is mostly a matter of plan maintenance. They will meet twice a week to review the plan and mitigation strategies. Commissioner Baney asked about the Cascadia subduction zone that would affect other areas. Mr. Garibay stated that the methodology includes impacting populations also through response or relief, commodity shortages and communications issues. This has been assessed and there is a specific plan being developed now. Commissioner Unger asked if this would be an addendum to this document in this situation. Mr. Garibay stated this is a foundational and living document, and Community Development is working on Code changes to address this as well. The document focuses on natural hazards but this includes the power grid and resiliency both locally and regionally. Commissioner Unger asked if they could add tabs to help to find information more easily. He added that he appreciates consistency throughout the State and with FEMA. Mr. Garibay replied that they worked closely with the State and other agencies to refine the document. Chair DeBone pointed out that large fire events put everyone through the wringer, as can large snow events. This helps keep things on track. BANEY: Move signature of Resolution No. 2015-087. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. 4. Before the Board was Consideration Board Signature of Document No. 2015-422, a Bargain and Sale Deed for Real Property to Redmond Habitat for Humanity. Minutes of Board of Commissioners' Business Meeting Monday, July 20, 2015 Page 2 of 8 James Lewis explained the process and where the property is located. The residence needs some remodeling but this can be done by Habitat for Humanity. They feel this work done can be done quickly to open it up to a new family. Commissioner Unger is thankful for the process and the fact they can help with one of Central Oregon's greatest needs. Commissioner Baney said that it is her understanding that the home could be sold within five years, but she asked if this would be sold to another needy family at that time. They share in the equity with the owner if it is sold. They need to keep properties in stock for this purpose. Mr. Lewis said he can clarify this. David Doyle said that the reversionary clause can be added to the deed. Chair DeBone stated that it may be appropriate to leave this up to Habitat since it is an individual home in a neighborhood. He knows their mission is to do the right thing. Commissioner Unger suggested this not be in the deed but point it out in another way. It is hard to know future circumstances. Commissioner Baney said that this is a commitment by other taxing districts as well, and she would like to see this property remain in stock, or the equity from a sale go towards other property purchases for the same reasons, and not have the funds go into operations or overhead. She added that the County tries to help with affordable housing stock whenever possible. UNGER: Move approval, with the concerns noted. BANEY: Second. VOTE: UNGER: Yes. BANEY: Yes. DEBONE: Chair votes yes. 5. Before the Board was Consideration of Board Signature of Document No. 2015-423, a Bargain and Sale Deed for Real Property to Central Oregon Regional Housing Authority (dba Housing Works). Mr. Lewis stated that this is a similar situation, but the property is a vacant lot that needs a residence built. Housing Works retains ownership of the property but the owner gains some of the equity if it is sold. The property remains as affordable housing stock. Minutes of Board of Commissioners' Business Meeting Monday, July 20, 2015 Page 3 of 8 Tom Kemper stated that even one home is a great opportunity for a family. Their goal is to keep it affordable in the future as an 80% AMI household. They have a number of properties where they ground lease the land, which offers a chance for families to own a home. Commissioner Baney noted that the County does not have many opportunities to do this, but feels this is the right way to go. It is unfortunate because it also means someone lost their property to foreclosure, but this will help others in the future. The housing situation in this area is very difficult for many. BANEY: Move approval of Document No. 2015-423. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. 6. Before the Board was Consideration of Board Signature of Document No. 2015-416, the Federation of Parole & Probation Officers' Labor Agreement. Erik Kropp gave an overview of the item and introduced Tanner Wark of Parole & Probation and Bob Lucas (President of FOPPO). The bargaining was professional, cordially and successful. They ended up with a three-year contract that was agreeable to all. Commissioner Unger said that he appreciates consistency across the County with the various unions. He feels the unions recognize the big picture. Mr. Lucas stated he was happily surprised at how well it went, and satisfied with the outcome. Mr. Wark agreed that they had strong, candid discussions that they were able to resolve. Commissioner Baney hopes that they can handle issues as they arise and not wait for negotiations on a new agreement. UNGER: Move approval, with the concerns noted. BANEY: Second. VOTE: UNGER: Yes. BANEY: Yes. DEBONE: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Monday, July 20, 2015 Page 4 of 8 Before the Board was Consideration of Approval of the Consent Agenda. Commissioner Baney stated she has not had a chance to review all of the minutes of meetings. UNGER: Move approval with this change. BANEY: Second. VOTE: UNGER: Yes. BANEY: Yes. DEBONE: Chair votes yes. Consent Agenda Items 7. Approval of County Administrator Signature of Document No. 2015-506, a Debt Satisfaction and Release Agreement with the City of La Pine related to the Former Water District 8. Board Signature of Document No. 2015-441, Granting an Easement to Midstate Electric Cooperative 9. Board Signature of Order No. 2015-036, Confirming the Sale of County Real Property at Auction 10. Board Signature of Resolution No. 2015-088, Creating a Change Fund for Gate Activity, and Increasing the Imprest Checking Account for Food & Beverage Activity for the Annual County Fair 11. Board Signature of Letters regarding the Board of Ponderosa Pines East Special Road District: • Accepting the Resignation of Ed Brown and Mike Skjold, and Thanking them for their Service; • Appointing Debra Grinols through December 31, 2015; • Appointing Dale Grinols through December 31, 2016; and • Appointing Todd Christopherson through December 31, 2017 12. Board Signature of a Letter Appointing Julia Armstrong to the Newberry Estates Special Road District Board, through December 31, 2017 13. Board Signature of Appointment Letters to the Deschutes County Public Health Advisory Board: Steve Strang, through August 31, 2017; and James Powell, through August 31, 2018 Minutes of Board of Commissioners' Business Meeting Monday, July 20, 2015 Page 5 of 8 14. Board Approval Nunc Pro Tunc of Board Signature a Letter of Support for Bethlehem Inn (for Grant Application Purposes) 15. Board Signature of a Letter Appointing Clint Springer to the Deschutes River Recreation Homesites Special Road District #6 Board, through December 31, 2018 16. Approval of Discretionary Grant Applications: • Arts Central (Fundraiser) — $1,500 • Beulah's Place (Shelter Security) - $2,500 • Tumalo Business Association (Monuments) - $2,000 17. Board Signature of Appointment Letters to the Bicycle-Pedestrian Advisory Committee: Appointing Mark Smith, Sunriver, through June 30, 2018; Reappointing Cheryl Howard, Christopher Cassard, Rick Root and Michele DeSilva through June 30, 2018 18. Approval of Minutes: • Business Meeting of July 8, 2015 • Work Session of July 6, 2015 • Legislative Update Meetings of April 7 and 21; May 5 and 18; June 2, 23 and 30, 2015 • Department Update for Finance, April 22, 2015 CONVENED AS THE GOVERNING BODY OF THE BLACK BUTTE RANCH COUNTY SERVICE DISTRICT 19. Before the Board was Consideration of Board Signature of a Letter Accepting the Resignation of Paul Janssen and Laura Clemens from the Black Butte Ranch County Service District Managing Board, and Thanking them for their Service. BANEY: Move signature. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Monday, July 20, 2015 Page 6 of 8 20. Before the Board was Consideration of Board Signature of Letters Appointing Rosemary Norton and Judy Osborne to the Black Butte Ranch County Service District Managing Board, through June 30, 2018. BANEY: Move signature. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 21. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District (two weeks) in the Amount of$63,985.25. UNGER: Move approval, subject to review. BANEY: Second. VOTE: UNGER: Yes. BANEY: Yes. DEBONE: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY SERVICE DISTRICT 22. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District (two weeks) in the Amount of$19,860.86. UNGER: Move approval, subject to review. BANEY: Second. VOTE: UNGER: Yes. BANEY: Yes. DEBONE: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Monday, July 20, 2015 Page 7 of 8 RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 23. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County (two weeks) in the Amount of $4,244,291.60. Mr. Kropp stated that much of the expense is for aggregate, asphalt, and road overlays; and the remodel of the Unger Building, funds to DEQ for quarterly fees, and cell 6 construction. UNGER: Move approval, subject to review. BANEY: Second. VOTE: UNGER: Yes. BANEY: Yes. DEBONE: Chair votes yes. 24. ADDITIONS TO THE AGENDA None were offered. Being no other items brought before the Board, the meeting was adjourned at 10:35 a.m. DATED this 7 " Day of 2015 for the Deschutes County Board of Commission rs. d7t470:- ;-9-- Anthony DeBone, Chair abt-v1- Alan Unger, Vice hair ATTEST: \01)(Af- 4940-i.) Tammy Baney, Co issioner Recording Secretary Minutes of Board of Commissioners' Business Meeting Monday, July 20, 2015 Page 8 of 8 • PARTNFRsFIII'I(7R 0n4i,, Memo DISASTER " ; RESILIENCE To: Federal Emergency Management Agency SAY" ...)1....1■0Iifc3()\ ,0i,DR. From: Oregon Partnership for Disaster Resilience Date: May 13,2015 Re: List of changes to the 2010 Deschutes County NHMP for the 2015 Plan Update Purpose This memo describes the changes made to the 2010 Deschutes County Natural Hazards Mitigation Plan (NHMP) during the 2015 plan update process. Major changes are documented by plan section. Project Background Deschutes County partnered with the Oregon Partnership for Disaster Resilience (OPDR) and the Community Planning Workshop to update the 2010 Deschutes County Natural Hazards Mitigation Plan (NHMP). The Disaster Mitigation Act of 2000 requires communities to update their mitigation plans every five years to remain eligible for Pre---Disaster Mitigation (PDM) program funding, Flood Mitigation Assistance (FMA) program funding, and Hazard Grant Mitigation Program (HMGP) funding. OPDR met with members of the Deschutes County steering committee in September, November, and December of 2014 to update portions of the county's NHMP. During this update cycle the cities of Bend, La Pine, Redmond,and Sisters opted to participate; as such the 2015 plan is multi---jurisdictional. Formal meetings with the working groups for the three participating cities occurred during January and February 2015. OPDR and the committees made several changes to the 2010 NHMP. Major changes are documented and summarized in this memo. 2015 Plan Update Changes The sections below only discuss major changes made to the 2010 Deschutes County NHMP during the 2015 plan update process. Major changes include the replacement or deletion of large portions of text, changes to the plan's organization, new mitigation action items, and the addition of city addenda to the plan. If a section is not addressed in this memo, then it can be assumed that no significant changes occurred. The plan's format and organization have been altered to fit within OPDR's plan templates. Table B.1 below lists the 2010 plan section names and the corresponding 2015 section names, as updated (major Volumes are highlighted). This memo will use the 2015 plan update section names to reference any changes, additions, or deletions within the plan. Page 316 of 469- EXHIBIT B to RESOLUTION 2015-087 Table B-I Changes to Plan Organization Acknowledgements Acknowledgements / Approval Letters and Resolutions Table of Contents Table of Contents Executive Summary Executive Summary Executive Summary Section 1:Introduction Risk Assessment Section 2:Risk Assessment Multi/Hazard Goals and Initiatives Section 3:Mitigation Strategy Plan Maintenance Section 4:Plan Implementation and Maintenance .,Al% �. ra r t,4 Multi/Hazard Goals and Initiatives �.� N ;;�, Ts k�^ / Drought Earthquake Earthquake Flood Flood / Landslide Volcanic Eruption Volcano Wildland Fire Wildfire / Windstorm Severe Winter Storm Winter Storm / / City of Bend / City of La Pine / City of Redmond / City of Sisters Multi/Hazard Goals and Initiatives and Hazard Profiles Appendix A:Action Item Fprms Planning Appendix B: Planning and Public Process County Profile Appendix C:Community Profile Appendix A: Economic Analysis of Natural Hazard Appendix D:Economic Analysis of Natural Mitigation Projects Hazard Mitigation Projects Hazard Profile Mitigation Initiatives Appendix E:Grant Programs and Resources / Appendix F: Deschutes County Natural Hazards Community Survey Several new sections were added and formatting was changed throughout the 2015 Deschutes County Multi---jurisdictional NHMP. The 2015 Appendix A is new and incorporates mitigation initiative content previously found within the Hazard Profiles. Appendix B integrates and updates the Planning section. Appendix C updates the county community profile. Appendix A from the 2010 Plan was replaced with 2015 Appendix D. Appendix E: Grant Programs is new and integrates information previously found in the Hazard Profiles. Appendix F is new. Front Pages 1. The plan's cover has been updated. 2. Acknowledgements have been updated to include the 2015 project partners and planning participants. 3. The FEMA approval letter and county and city resolutions of adoption are included. Page 317 of 469- EXHIBIT B to RESOLUTION 2015-087 Volume I: Basic Plan Volume I provides the overall plan framework for the 2015 Multi---jurisdictional NHMP update. Volume I contains the following sections: an Executive Summary; Section 1: Introduction; Section 2: Risk Assessment; Section 3: Mitigation Strategy; and Section 4: Plan Implementation and Maintenance. Executive Summary The 2015 NHMP includes an updated executive summary that provides information about the purpose of natural hazards mitigation planning and describes how the plan will be implemented. Section I: Introduction Section 1 introduces the concept of natural hazards mitigation planning and answers the question, "Why develop a mitigation plan?" Additionally, Section 1 summarizes the 2015 plan update process, and provides an overview of how the plan is organized. Major changes to Section 1 include the following: 1. Section 1 is new to the 2015 plan and includes information formerly provided in the 2. Most of Section 1 includes new information that replaces out of date text found in the 2010 NHMP. The new text describes the federal requirements that the plan addresses and gives examples of the policy framework for natural hazards planning in Oregon. 3. Section 1 of the 2015 update, outlines the entire layout of the plan update, which has been altered as described above. Section 2: Risk Assessment Section 2, Risk Assessment, consists of three phases: hazard identification, vulnerability assessment, and risk analysis. Hazard identification involves the identification of hazard geographic extent, its intensity, and probability of occurrence. The second phase, attempts to predict how different types of property and population groups will be affected by the hazard. The third phase involves estimating the damage, injuries, and costs likely to be incurred in a geographic area over a period of time. Changes to Section 2 include: 1. Hazard identification, characteristics, history, probability, vulnerability, and hazard specific mitigation activities were updated. More specific information is placed within the hazard annexes of Volume II and Community Profile of Appendix C. 2. NFIP information was updated. 3. Updated Hazard Analyses were created for each of the identified hazards. 4. Hazard Analyses were created for hazards that were not included in the 2010 NHMP: Drought, Landslide, and Windstorm. 5. Updated hazard assessment (history, maximum threat, probability, and vulnerability scores) for the county (city information is included in this section and with more detail within the City Addenda of Volume III). Page 318 of 469- EXHIBIT B to RESOLUTION 2015-087 Section 3: Mitigation Strategy This section provides the basis and justification for the mission, goals, and mitigation actions identified in the NHMP. Major changes to Section 3 include the following: 1. The name of the section was changed from "Multi---Hazard Goals and Initiatives"to "Mitigation Strategy" 2. The goals were reviewed and updated to align with the State NHMP. 3. The previous version of this NHMP prioritized hazards rather than mitigation strategy. With this version of the plan the steering committee decided to prioritize mitigation strategies rather than hazards. At this time the prioritization of specific mitigation strategies has not occurred, the steering committee will prioritize action items at one of their semi---annual meetings. 4. The previous plan included a section on multi---hazard initiatives,the three initiatives (Increase Public Awareness, Training and Education; Increase coordination; and Support research) have been incorporated into multi---hazard actions#1,#2, and#3. 5. The addition of several new action items as documented here and in the table below (2015 Action Item number shown below): • MH#4 to#7, EQ#2, FL#6 and#7 6. The revision of existing actions, lead agency and partner designations (as shown in the updated forms of Appendix A). 7. County level action items designate which cities will also take part in that action; where designated as an "affected jurisdiction" on the action item form of Appendix A each jurisdiction will take part in that action (this was done in order to reduce the duplication of actions within the county and city addenda portions of the NHMP). On December 5, 2014, the Deschutes County steering committee met to review the 2010 NHMP action items. The Deschutes County steering committee reviewed and identified which of the 2010 NHMP's action items had been completed or not, or whether they should be deleted. Action items were deleted for a number of reasons, including not meeting basic action item criteria such as being measurable, assignable, or achievable. Steering Committee members reviewed edits to the actions over the next several months. The cities of Bend, La Pine, Redmond, and Sisters met following the county's meeting to review the county's updates and to add their own action items. New action items are based upon continuous community needs, the identification of new hazards, deferred action items, and current needs based upon the community risk assessment. They are designed to be feasibly accomplished within the next five years, and can be found in Appendix A. Several of these actions were identified at the steering committee meeting and later drafted by OPDR and steering committee members, reviewed and accepted by the committee. Progress towards action items is provided on the action item forms within Appendix A. Section 4: Plan Implementation and Maintenance The steering committee did not formally meet since the previous version of this NHMP. Progress towards action items is documented in the action item forms of Appendix A. The steering committee agreed to meet semi---annually(before and after fire/irrigation season) and the Deschutes County Emergency Manager will continue to be the plan convener Page 319 of 469- EXHIBIT B to RESOLUTION 2015-087 (documentation for the city conveners is within the jurisdictional addenda of Volume III). The steering committee will discuss options to integrate the NHMP into other planning documents(including the comprehensive plan) during their semi---annual meetings. Deschutes County is currently reviewing their Development Code to identify policy options for flood and wildfire. Volume II: Hazard Annexes All hazard annexes were reformatted and updated to include new history, data, maps, vulnerability information and resources as available. Specific changes are included in a text box at the beginning to each hazard profile section. New hazard profiles were provided for the Drought, Landslide, and Windstorm hazards. Action items were updated as referenced in Volume I, Section 3: Mitigation Strategy and Appendix A. Volume Ill: Jurisdictional Addenda The cities of Bend, La Pine, Redmond, and Sisters were included in the 2015 version of the NHMP for the first time. Volume IV: Mitigation Resources The previous NHMP included one appendix describing the Economic Analysis of Natural Hazard Mitigation Projects; that appendix was updated and included as Appendix D in the 2015 NHMP. Below is a summary of the appendices included in the 2015 NHMP: Appendix A: Action Item Forms Action item forms were created and utilize updated information provided by the steering committee and jurisdictional working groups. The action item forms reference the status of the action item, timeline, and track progress made toward the action since 2010. Appendix B: Planning and Public Process This planning and public process appendix reflects changes made to the Deschutes County NHMP and documents the 2015 planning and public process. Appendix C: Community Profile The community profile has been updated to conform with the OPDR template and includes information for Deschutes County, and the cities of Bend, La Pine, Redmond, and Sisters. Appendix D: Economic Analysis of Natural Hazard Mitigation Projects Updates are provided for the economic analysis of natural hazard mitigation projects. Appendix E: Grant Programs and Resources Grant programs and resources were previously listed in the NHMP's hazard profiles. Some of the previously provided resources were deemed unnecessary since this material is covered within the Oregon NHMP and appropriate resources are provided within the Hazard Annexes of Volume II. Updates were made to the remaining grant programs and resources. Page 320 of 469- EXHIBIT 13 to RESOLUTION 2015-087 Appendix F: Deschutes County Natural Hazards Community Survey This survey was conducted with the 2015 update of the NHMP and was utilized to inform the development of mitigation strategies and identification of community vulnerabilities. It is provided herein as documentation and to serve as a resource for future planning efforts. Page 321 of 469- EXHIBIT B to RESOLUTION 2015-087 J-rES c pof Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., MONDAY, JULY 20, 2015 Commissioners'Hearing Room -Administration Building- 1300 NW Wall St., Bend 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Please complete a sign-up card(provided), and give the card to the Recording Secretary. Use the microphone and clearly state your name when the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public hearing will NOT be included in the official record of that hearing. 3. CONSIDERATION of Board Signature of Resolution No. 2015-087, the Updated Natural Hazards Mitigation Plan —Nathan Garibay, Emergency Services Manager Suggested Action: Move Board signature of Resolution No. 201 5-087. 4. CONSIDERATION Board Signature of Document No. 2015-422, a Bargain and. Sale Deed for Real Property to Redmond Habitat for Humanity—James Lewis, Property &.. Facilities Suggested Action: Move Board signature of Document No. 2015-422. 5. CONSIDERATION of Board Signature of Document No. 2015-423, a Bargain and Sale Deed for Real Property to Central Oregon Regional Housing Authority (dba Housing Works) —James Lewis, Property & Facilities Suggested Action: Move Board signature of Document No. 2015-423. Board of Commissioners' Business Meeting Agenda Monday, July 20, 2015 Page 1 of 7 6. CONSIDERATION of Board Signature of Document No. 2015-416, the Federation of Parole & Probation Officers' Labor Agreement —Erik Kropp, Deputy County Administrator Suggested Action: Move Board signature of Document No. 2015-416. CONSENT AGENDA 7. Approval of County Administrator Signature of Document No. 2015-506, a Debt Satisfaction and Release Agreement with the City of La Pine related to the Former Water District 8. Board Signature of Document No. 2015-441, Granting an Easement to Midstate Electric Cooperative 9. Board Signature of Order No. 2015-036, Confirming the Sale of County Real Property at Auction 10. Board Signature of Resolution No. 2015-088, Creating a Change Fund for Gate Activity, and. Increasing the Imprest Checking Account for Food & Beverage Activity for the Annual County Fair 11. Board Signature of Letters regarding the Board of Ponderosa Pines East Special Road District: • Accepting the Resignation of Ed Brown and Mike Skjold, and Thanking them for their Service; • Appointing Debra Grinols through December 31, 2015; • Appointing Dale Grinols through December 31, 2016; and • Appointing Todd Christopherson through December 31, 2017 12. Board Signature of a Letter Appointing Julia Armstrong to the Newberry Estates Special Road District Board, through December 31, 2017 13. Board Signature of Appointment Letters to the Deschutes County Public Health Advisory Board: Steve Strang, through August 31, 2017; and James Powell, through August 31, 2018 14. Board Signature of a Letter Appointing Clint Springer to the Deschutes River Recreation Homesites Special Road District #6 Board, through December 31, 2018 15. Board Approval Nunc Pro Tunc of Board Signature a Letter of Support for Bethlehem Inn (for Grant Application Purposes) Board of Commissioners' Business Meeting Agenda Monday, July 20, 2015 Page 2 of 7 16. Approval of Discretionary Grant Applications: • Arts Central (Fundraiser) — $1,500 • Beulah's Place (Shelter Security) - $2,500 • Tumalo Business Association (Monuments) - $2,000 17. Board Signature of Appointment Letters to the Bicycle-Pedestrian Advisory Committee: Appointing Mark Smith, Sunriver, through June 30, 2018; Reappointing Cheryl Howard, Christopher Cassard, Rick Root and. Michele DeSilva through June 30, 2018 18. Approval of Minutes: • Business Meeting of July 8, 2015 • Work Session of July 6, 2015 • Legislative Update Meetings of April 7 and 21; May 5 and 18; June 2, 23 and 30, 2015 • Department Update for Finance, April 22, 2015 CONVENE AS THE GOVERNING BODY OF THE BLACK BUTTE RANCH COUNTY SERVICE DISTRICT 19. CONSIDERATION of Board Signature of a Letter Accepting the Resignation of Paul Janssen and Laura Clemens from the Black Butte Ranch County Service District Managing Board, and Thanking them for their Service 20. CONSIDERATION of Board Signature of Letters Appointing Rosemary Norton and Judy Osborne to the Black Butte Ranch County Service District Managing Board, through June 30, 2018 CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 21. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District (two weeks) CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY SERVICE DISTRICT 22. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District (two weeks) Board of Commissioners' Business Meeting Agenda Monday, July 20, 2015 Page 3 of 7 RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 23. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County (two weeks) 24. ADDITIONS TO THE AGENDA Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible,please call(541) 388-6572, or send an e-mail to bonnie.baker @deschutes.org. PLEASE NOTE: At any time during this meeting,an executive session could be called to address issues relating to ORS 192.660(2)(e),real property negotiations; ORS 192.660(2)(h),litigation;ORS 192.660(2)(d), labor negotiations;ORS 192.660(2)(b),personnel issues;or other executive session items. FUTURE MEETINGS: (Please note:Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners'meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting,please call 388-6572.) Monday, July Jl 20 10:00 a.m. Board of Commissioners' Business Meeting Tuesday, July 21 1:30 p.m. Department Update—Road Department, at Road Wednesday, July 22 1:30 p.m. Administrative Work Session—could include executive session(s) Monday, July 27 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session—could include executive session(s) Board of Commissioners' Business Meeting Agenda Monday, July 20, 2015 Page 4 of 7 July 29 through August 2 Deschutes County Fair Monday, August 3 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session—could include executive session(s) Tuesday, August 4 1:30 p.m. Department Updates: Risk and Veterans' Services 3:30 p.m. Regular Meeting of Public Safety Coordinating Council Wednesday, August 5 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session—could include executive session(s) Thursday, August 6 1:00 p.m. Department Update - Juvenile Community Justice, at Juvenile Monday, August 10 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session—could include executive session(s) Wednesday, August 12 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session—could include executive session(s) Monday, August 17 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session—could include executive session(s) Wednesday, August 19 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session—could include executive session(s) Board of Commissioners' Business Meeting Agenda Monday, July 20, 2015 Page 5 of 7 Monday, August 24 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session—could include executive session(s) Wednesday, August 26 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session—could include executive session(s) Monday, August 31 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session—could include executive session(s) Tuesday, September 1 2:30 p.m. Department Update—Justice Court 3:30 p.m. Regular Meeting of Public Safety Coordinating Council Wednesday, September 2 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session—could include executive session(s) Monday, September 7 Most County offices will be closed to observe Labor Day. Wednesday, September 9 9:30 a.m. Joint Meeting with Redmond Fire &Rescue, in Redmond 1:30 p.m. Administrative Work Session—could include executive session(s) Wednesday, September 15 1:30 p.m. Department Update—911 County Service District Friday, September 18 12:30 p.m. "Better Together" Work Group, Ridgeview High School, Redmond Board of Commissioners' Business Meeting Agenda Monday, July 20, 2015 Page 6 of 7 Monday, September 21 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session—could include executive session(s) Tuesday, September 22 1:30 p.m. Department Update— Property & Facilities—at Department Wednesday, September 23 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session—could include executive session(s) Monday, September 28 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session—could include executive session(s) Wednesday, September 30 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session—could include executive session(s) Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible,please call (541) 388-6572, or send an e-mail to bonnie.baker@deschutes.org. Board of Commissioners' Business Meeting Agenda Monday, July 20, 2015 Page 7 of 7