2015-372-Minutes for Meeting April 22,2015 Recorded 8/6/2015 DESCHUTES
BLANKENSHIP, COUNTY CLERK
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COMMISSIONERS' JOURNAL 08/05/2015 08;03;17 AM
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0 ° y Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -w w.deschutes.org
MINUTES OF DEPARTMENT UPDATE - FINANCE
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, APRIL 22, 2015
At the April 22, 2015 Board Meeting, four Finance Department employees were
asked to introduce themselves discuss their job duties to the three County
Commissioners (Anthony DeBone, Alan Unger and Tammy Baney), as well as
Tom Anderson, County Administrator. Below is a summary of the duties
discussed:
Lacy Nichols —Payroll Technician:
• Processes approximately 1,000 direct deposit/checks each month
• Reviews work product from each department for accuracy, contract
compliance and FLSA laws
• Works with Department Heads, Administration and Personnel regarding
payroll issues/questions
• Applies and interprets six union contracts as well as a large group of non-
represented employees
• Prepares quarterly tax reports for Federal, State and Bureau of Labor
• Prepares and distributes W-2's
• Keys all employee payroll changes
• Functions as the Office Manager for the Finance Dept. as well as an assistant
to the Finance Director
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Christina Partain - Accounting Technician:
• Prepares daily, monthly and quarterly bank reconciliations
• Provides Treasurer with daily cash report
• Processes receipts for Transient Room Tax and Local Improvement District
payments
• Monitors for inaccurate and late payments & issues penalty notices as
applicable
• Creates and maintains County asset database containing both Capital and
theft sensitive assets
• Tracks construction projects and determines capital expenditures
• Processes Health Benefits, Workers' Compensation and Justice Court
payments
• Serves as the Accounts Payable back-up when needed
Robin Ingram — Accounting Clerk III
• Works at the Finance Department front counter Dog Licensing window
• Processes approximately 20,000 dog licenses per year
• Works in partnership with Animal Control, County and City Law
Enforcement as well as two local Humane Societies
• Coordinates with seven local veterinarians who issue first time dog licenses
• Processes daily departmental deposits and assists Cheryl with preparing
bank deposits
• Spends a great deal of time assisting the public by giving directions and
assisting with questions
Cheryl Circle— Revenue Accounting Supervisor
• Processes Room Tax collections
• Maintains banking relationships
• Processes accounts receivable for road assessments and land sale contracts
• Supervises Dog Licensing and creates annual budget for that department
• Coordinates staff for the Annual County Fair
• Assists Finance Director with Investments
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DATED this ?-7(1 ) Day of 2015 for the
Deschutes County Board of Commissione .
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Anthony DeBone, Chair
Alan Unger, Vice Chair
ATTEST: Pa.
Tammy Baney, Co i;!! sioner
Recording Secretary
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