2015-427-Minutes for Meeting August 26,2015 Recorded 9/25/2015 COUNTY OFFICIAL
NANCY DESCHUTES
COUNTY CLERKS CJ 2015.427
COMMISSIONERS' JOURNAL 09/25/2015 08;26;15 AM
IIII
21 -
` Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
" (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, AUGUST 26, 2015
Commissioners'Hearing Room-Administration Building - 1300 NW Wall St.,Bend
Present were Commissioners Anthony DeBone and Tammy Baney; Commissioner
Alan Unger was out of the office. Also present were Tom Anderson, County
Administrator; Erik Kropp, Deputy County Administrator; David Doyle and
Laurie Craghead, County Counsel; and one other citizen (Commissioner Steve
Kramer from Wasco County),
Chair DeBone opened the meeting at 10:00 a.m.
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
None was offered.
3. Before the Board was a Public Hearing and Consideration of Board
Signature of Order No. 2015-040, Accepting a Property Annexation into
the Redmond Fire and Rescue District (Hayes).
Minutes of Board of Commissioners' Business Meeting Wednesday, August 26, 2015
Page 1 of 4
Laurie Craghead explained that all is in order for this annexation, including
preliminary map approval from the State.
Chair DeBone opened the public hearing. Being no testimony offered, he
closed the hearing.
BANEY: Move Board signature of Order No. 2015-040.
DEBONE: Second.
VOTE: BANEY: Yes.
DEBONE: Chair votes yes.
Approval Before the Board was Consideration of A pp of the Consent Agenda.
Chair DeBone noted that two items, #4 and #6, have been removed from the
Consent Agenda and will be addressed at a later date.
BANEY: Move approval, with this change.
DEBONE: Second.
VOTE: BANEY: Yes.
DEBONE: Chair votes yes.
Consent Agenda Items
4. Board Signature of Document No. 2015-459, the Annual Boating Safety and
Law Enforcement Services Agreement between the Sheriff's Office and the
State Marine Board
5. Board Signature of Resolution No. 2015-089, Intent to Acquire Real Property
for Tetherow Bridge Project Right of Way
6. Board Approval of Special Transportation Fund. Advisory Committee Grant
Recommendations
7. Board Signature of Document No. 2015-542, a Lease for County-owned
Property at 924 SE Breitenbush Lane, Bend.
8. Board Signature of Document No. 2015-554, a Quitclaim Deed to Central
Oregon Irrigation District to Remove a Reservation for Removal of Road.
Materials
9. Board Signature of a Letter Accepting the Resignation of Linda Huddleston
from the Forest View Special Road District Board
Minutes of Board of Commissioners' Business Meeting Wednesday, August 26, 2015
Page 2 of 4
10. Board. Signature of a Letter Appointing Lee Wilkins to the Forest View Special
Road District Board, through December 31, 2017
11. Approval of Minutes:
• Business Meeting of August 17, 2015
• Work Session of August 17 2015
• Hearings of August 12, 2015 (HB 3400 —Marijuana Businesses)
• Joint Meeting of the Board and City of La Pine Council, July 8, 2015
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
12. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District in the Amount of
$34,462.40.
BANEY: Move approval, subject to review.
DEBONE: Second.
VOTE: BANEY: Yes.
DEBONE: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-H
COUNTY SERVICE DISTRICT
13. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-H County Service District in the
Amount of$1,332.34.
BANEY: Move approval, subject to review.
DEBONE: Second.
VOTE: BANEY: Yes.
DEBONE: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
14. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County in the Amount of$835,738.97.
Minutes of Board of Commissioners' Business Meeting Wednesday, August 26, 2015
Page 3 of 4
Tom Anderson stated that much of the current amount is related to expenses for
activities at the Fair & Expo during the past month or so.
BANEY: Move approval, subject to review.
DEBONE: Second.
VOTE: BANEY: Yes.
DEBONE: Chair votes yes.
15. ADDITIONS TO THE AGENDA
No other items were addressed.
Being no other items brought before the Board, the meeting was adjourned at
10:06 a.m.
DATED this Day of I 2015 for the
Deschutes County Board of Commissio 'ers.
("144Z/M.A.--_,
Anthony DeBone, Chair
Alan Unger, Vice Chair
ATTEST: ,t ■
Tammy Baney, missioner
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Recording Secretary
Minutes of Board of Commissioners' Business Meeting Wednesday, August 26, 2015
Page 4 of 4
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; Deschutes County Board of Commissioners
, �-- 1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, AUGUST 26, 2015
Commissioners' Hearing Room-Administration Building- 1300 NW Wall St., Bend
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Please complete a sign-up
card(provided), and give the card to the Recording Secretary. Use the microphone and
clearly state your name when the Board calls on you to speak.
PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public
hearing will NOT be included in the official record of that hearing.
3. A PUBLIC HEARING and Consideration of Board Signature of Order No.
2015-040, Accepting a Property Annexation into the Redmond Fire and Rescue
District (Hayes) —Laurie Craghead, County Counsel
Suggested Actions: Open hearing, take testimony, close hearing; move Board
signature of Order No. 2015-040.
CONSENT AGENDA
4. Board Signature of Document No. 2015-459, the Annual Boating Safety and
Law Enforcement Services Agreement between the Sheriff's Office and the
State Marine Board
5. Board Signature of Resolution No. 2015-089, Intent to Acquire Real Property
for Tetherow Bridge Project Right of Way
6. Board Approval of Special Transportation Fund Advisory Committee Grant
Recommendations
Board of Commissioners' Business Meeting Agenda Wednesday, August 26, 2015
Page 1 of 6
7. Board Signature of Document No. 2015-542, a Lease for County-owned
Property at 924 SE Breitenbush Lane, Bend
8. Board Signature of Document No. 2015-554, a Quitclaim Deed to Central
Oregon Irrigation District to Remove a Reservation for Removal of Road
Materials
9. Board Signature of a Letter Accepting the Resignation of Linda Huddleston
from the Forest View Special Road District Board
10.Board Signature of a Letter Appointing Lee Wilkins to the Forest View
Special Road District Board, through December 31, 2017
11. Approval of Minutes:
• Business Meeting of August 17, 2015
• Work Session of August 17 2015
• Hearings of August 12, 2015 (HB 3400 — Marijuana Businesses)
• Joint Meeting of the Board and City of La Pine Council, July 8, 2015
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
12. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 9-1-1 County Service District
CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-H
COUNTY SERVICE DISTRICT
13. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the Extension/4-H County Service District
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
14. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County
15. ADDITIONS TO THE AGENDA
Board of Commissioners' Business Meeting Agenda Wednesday, August 26, 2015
Page 2 of 6
To watch this meeting on line, go to:
http://www.deschutes.org/bcc/page/board-meeting-videos
Please note that the video will not show up until recording begins.
You can also view past meetings on video by selecting the date shown on the website calendar.
NI Deschutes County encourages persons with disabilities to participate in all programs and
activities. To request this information in an alternate format please call (541) 330-4640, or
email anna.johnson @deschutes.org.
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues
relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS
192.660(2)(d), labor negotiations; ORS 192.660(2)(b), personnel issues; or other executive session items.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners'meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting,please call 388-6572.)
Monday, August 31
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Tuesday, September 1
2:30 .m. Department Update—Justice Court
p P p
3:30 p.m. Regular Meeting of the Public Safety Coordinating Council
Wednesday, September 2
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Monday, September 7
Most County offices will be closed to observe Labor Day.
Board of Commissioners' Business Meeting Agenda Wednesday, August 26, 2015
Page 3 of 6
Wednesday, September 9
9:30 a.m. Joint Meeting with Redmond Fire & Rescue, in Redmond (341 NW Dogwood)
1:30 p.m. Administrative Work Session—could include executive session(s)
Tuesday, September 15
10:00 a.m. Meeting of 911 Executive Board, at 911
Wednesday, September 16
10:00 a.m. Department Update—Human Resources
Monday, September 21
10:00 a.m. Board of Commissioners' Business Meeting(tentative)
1:30 p.m. Administrative Work Session--could include executive session(s)
Tuesday, September 22
1:30 p.m. Department Update—Property& Facilities—at Department
Wednesday, September 23
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session —could include executive session(s)
Thursday, September 24
1:30 p.m. Department Update—Forester and Natural Resources Protection
Monday, September 28
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Wednesday, September 30
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, August 26, 2015
Page 4 of 6
Tuesday, October 6
1:30 p.m. Department Update—911 County Service District—at 911
3:30 p.m. Regular Meeting of the Public Safety Coordinating Council
Wednesday, October 7
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Monday, October 14
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Wednesday, October 19
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Tuesday, October 20
10:00 a.m. Meeting of 911 Executive Board, at 911
Thursday, October 22
1:30 p.m. Department Update—Adult Parole& Probation—Unger Building, Redmond
4:00 p.m. Joint Meeting with Fair Board, at Fair/Expo Conference Room
6:00 p.m. Joint Meeting with Sisters City Council, Sisters City Hall
Monday, October 26
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Wednesday, October 28
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, August 26, 2015
Page 5 of 6
Monday, November 2
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Tuesday, November 3
3:30 p.m. Regular Meeting of the Public Safety Coordinating Council.
Wednesday, November 11
Most County offices will be closed to observe Veterans'Day.
Monday, November 16
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Tuesday, November 17
10:00 a.m. Meeting of 911 Executive Board, at 911
Deschutes County encourages persons with disabilities to participate in all programs and
activities. To request this information in an alternate format please call (541)330-4640, or
email anna.johnson @deschutes.org.
Board of Commissioners' Business Meeting Agenda Wednesday, August 26, 2015
Page 6 of 6