2015-437-Minutes for Meeting September 02,2015 Recorded 10/2/2015 DESCHUTES COUNTY OFFICIAL RECORDS CT l0l5.431
NANCY BLANKENSHIP, COUNTY CLERK 1nl V
COMMISSIONERS' JOURNAL 10/02/2015 09:45:43 AM
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
\ ; (541) 388-6570 - Fax (541) 385-3202 - www.desehutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, SEPTEMBER 2, 2015
Commissioners'Hearing Room -Administration Building- 1300 NW Wall St., Bend
Present were Commissioners Anthony DeBone, Alan Unger, and Tammy Baney.
Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy
County Administration; David Doyle, County Counsel; Judith Ure, Administration;
and three other citizens.
Chair DeBone opened hearing at 10:00 a.m.
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
Citizen Justin Gottlieb advised the Board that he is working with a group of
people to establish the High Desert Cannabis Cooperative. They have already
met. This group invites the Board to visit a marijuana grow operation. He
provided a handout.
Commissioner Baney emphasized that the work session this afternoon is for the
Board to interact and not meant for public testimony.
Minutes of Board of Commissioners' Business Meeting Wednesday, September 2, 2015
Page 1 of 5
3. Before the Board was Consideration of Board Approval of Special
Transportation Fund Advisory Committee Grant Recommendations.
Judith Ure gave an overview of the STF process, which occurs every two years.
The State provides the funding for appropriate agencies. The funding amount is
higher this year than previously. The County grants the funds out for two years
to service providers. The County retains $4,000 of the total for administrative
expenses. There were three separate solicitations in the past, followed by
another. There was a carryover from the previous biennium as well.
The Committee met, with applicants and an ODOT representative also there.
There are differing ideas regarding how to allocate. They are based on initial
requests and trying to keep everyone's request whole. Cascade East Transit did
a combined application for all of their services, including Dial-a-Ride.
Abilitree and Opportunity Foundation got some dollars, and they are trying to
cooperate with CET as much as possible. It is important that these client-only
providers work with CET. CET is able to match funding with federal funds
while the others cannot.
Commissioner Unger asked if there is certainty beyond the two years. Ms. Ure
said it changes over time. There may be funding available for capital expenses
in the future. She is not sure of future allocations, and there are times when
there is no funding available.
Commissioner Unger asked if the County contributes as well. Ms. Ure replied
this is approved in the budget process, with $10,000 for south County transit.
This comes out of the video lottery fund. The City of La Pine has agreed to
match some of this.
Commissioner Baney asked about the EMT dollars that go to the Coordinated
Care Organizations. She wondered if they are serving the same people or same
areas. Ms. Ure said that she does not know if any of the EMT funds go to CET.
This is more for operational costs to keep the busses running. STF money is
more the bread and butter funding to keep things operational. CET is very
meticulous about keeping track of revenue.
Ms. Ure said the federal government severely limits funding towards groups
like Abilitree and Opportunity Foundation because of their specialized clientele.
This is about their only source of funding.
Minutes of Board of Commissioners' Business Meeting Wednesday, September 2, 2015
Page 2 of 5
Chair DeBone said the Bend MPO is going to provide some funding for the
next set of bus stops. He would like to know how Dial-a-Ride fits into the CET
program. Ms. Ure stated that the application outlines the portion for each
segment, including also how it fits into the outlying cities.
UNGER: Move approval of the grant recommendations as presented.
BANEY: Second.
VOTE: UNGER: Yes.
BANEY: Yes.
DEBONE: Chair votes yes.
Before the Board was Consideration of Approval of the Consent Agenda.
BANEY: Move approval as presented.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
DEBONE: Chair votes yes.
Consent Agenda Items
4. Board Chair Signature of Document No. 2015-554, an Intergovernmental
Agreement with the State of Oregon for Grant Funds to Facilitate Measure 57
(Addiction Treatment for Some Drug Addicted Offenders)
5. Board Signature of Document No. 2015-353, an Agreement with Harold
Sexton, M.D. Regarding Medical Services
6. Board Signature of Document No. 2015-570, an Acceptance Deed for a Right-
of-Way on Alfalfa Market Road (Hesse')
7. Board Signature of Document No. 2015-571, an Acceptance Deed for a Right-
of-Way on Powell Butte Highway (Bischoff)
8. Board Signature of Document No. 2015-572, an Acceptance Deed for a Right-
of-Way on Powell Butte Highway (Bischoff)
9. Board Signature of Document No. 2015-570, an Acceptance Deed for a Right-
of-Way on Powell Butte Highway (Larson)
Minutes of Board of Commissioners' Business Meeting Wednesday, September 2, 2015
Page 3 of 5
10. Board Signature of Letters Appointing Members to the Deschutes County
Public Health Advisory Board:
• Jock Pribnow, through August 31, 2017
• Charles Frazier, Kate Wells and Keith Winsor, through August 31, 2018
11. Board Signature of Letters Appointing Lindsey Hopper and Diane McCoy to the
Deschutes County Behavioral Health Advisory Board, through December 31,
2018
12. Approval of Minutes:
• Business Meeting of August 26, 2015
• Work Session of August 26, 2015
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
13. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District in the Amount of
$132,731.19.
UNGER: Move approval, subject to review.
BANEY: Second.
VOTE: UNGER: Yes.
BANEY: Yes.
DEBONE: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-H
COUNTY SERVICE DISTRICT
14. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-H County Service District.
There were no expenditures for Extension/4-H this week.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
15. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County in the Amount of$770,333.84.
Minutes of Board of Commissioners' Business Meeting Wednesday, September 2, 2015
Page 4 of 5
UNGER: Move approval, subject to review.
BANEY: Second.
VOTE: UNGER: Yes.
BANEY: Yes.
DEBONE: Chair votes yes.
16. ADDITIONS TO THE AGENDA
Being no other items brought before the Board, the meeting was adjourned at
10:20 a.m.
DATED this _ Day of ���t irk I° X-t 2015. for the
Deschutes County Board of Commissio ers.
Anthony.g/r0/ 4; v -
DeBone, Chair
64,4, 0.410____
Alan Unger, Vice Ch.it
ATTEST:
(60LAA-t Tammy Baney, Co missioner
Recording Secretary
Minutes of Board of Commissioners' Business Meeting Wednesday, September 2, 2015
Page 5 of 5
a• - Z BOARD OF COMMISSIONERS' MEETING
REQUEST TO SPEAK
Agenda Item of Interest Date 11/ I
Name
Address (\/A A po .L_/3777
Phone #s Cv 5S 7
E-mail address _ 14/A
In Favor Neutral/Undecided Opposed
Submitting written documents as part of testimony? Yes N o
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Date: August 26, 2015
To: Deschutes County Board of Commissioners
From: Judith Ure,Management Analyst
Subject: Special Transportation Fund Advisory Committee Recommendations
Special Transportation Fund Formula Grant Process
Each biennium,Deschutes County receives an allocation from the Oregon Department of
Transportation's(ODOT) Special Transportation Fund(STF)Formula Grant Program for the
purpose of supporting transportation services for the elderly and people with disabilities. These
funds are distributed by the County to local service providers through a competitive grant
process. Applications are reviewed by the County's Special Transportation Fund Advisory
Committee(STFAC)which then formulates a recommendation for consideration by the Board of
County Commissioners. Upon Board approval,staff submits an application to ODOT as
required to receive the funds, and begins the process of preparing individual contracts with
recipient agencies.
Deschutes County reimburses grant recipients on a quarterly basis. Payments are made only
after each provider submits a status report that details revenue and expenses,trips provided,
hours and miles driven, equipment operated,and accident history for the reporting period.
Amount Available
Deschutes County's 2015-17 biennium STF formula allocation from ODOT is$978,556,of
which$4,000 will be retained by the County to offset administrative expenses. In addition,the
County received supplemental funding late in fiscal year 2014-15 in the amount of$60,866
which will also be distributed during the 2015-17 biennium,making a total of$1,035,422
available for grants to local service providers.
The STO allocation for the same period is$50,284,making a total of$541,896 available for
grants to local service providers.
Special Transportation Fund Advisory Committee Recommendations
Enharacing Me Lives of Citizens by Delmerrng Qi a/thj Services in a Cost-Effective Manner
Deschutes County received three applications requesting funding in the amount of$1,258,760
for the 2015-17 biennium. All of this year's applicant agencies have been awarded STF grants
by Deschutes County in the past and have a strong record of performance within the grant
guidelines.
The Deschutes County STFAC convened in a public meeting held on August 12,2015 to review
applications for funding and to develop a recommendation for STF and STO distribution.
Applicant agencies were invited to attend that meeting and were given an opportunity to further
describe their services and requests for funding. The Committee's recommendation,which
appears below along with a history of past awards,is based on the amount available for
distribution,written and verbal information provided by the applicants,and priorities identified
in the Deschutes County Coordinated Human Services Transportation Plan. The last column in
the following chart outlines the resulting recommendation of the STF Committee and represents
a composite of STF and carried-over funds.
Agency 2007-09 2009-11 2011-13 2013-15 2015-17
Award Award Award Award(s) - Recommendation
Bend Dial-A-Ride 281,075 360,000 245,376 182,950 0
Central Oregon Council on Aging 49,113 0 0 0 0
Abilitree 22,138- 31,018 23,036 65,880 116,372
Opportunity Foundation 44,883 60,000 W 48,944_ 85,290 76,000
Residential Assistance Program 0 0 0 0 , 0
Interfaith Volunteer Caregivers 0 0 0 0 0
DHS Volunteer Services 31,866 44,000 39,278 0 0
Central Cascade Lines 41,409 0 0 0 0
Cascades East Transit 88,949 250,588 245,376 521,279 843,050
Total $559,433 $745,606 _ $602,010 $855,399 $1,053,422
Recommended Action
Staff recommends that the Board of Commissioners approve the recommendations of the STFAC
and to submit the County's STF grant applications to ODOT upon approval.
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leeec { Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, SEPTMBER 2, 2015
Commissioners'Hearing=Room -Administration Building- 1300 NW Wall St., Bend
g
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
This is the time provided,for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Please complete a sign-up
card(provided), and give the card to the Recording Secretary. Use the microphone and
clearly state your name when the Board calls on you to speak.
PLEASE NOTE.' Citizen input regarding matters that are or have been the subject of a public
hearing will NOT be included in the official record of that hearing.
3. CONSIDERATION of Board Approval of Special Transportation Fund
Advisory Committee Grant Recommendations —Judith Ure, Administration
Suggested Action: Move Board approval of Grant Recommendations.
CONSENT AGENDA
4. Board Chair Signature of Document No. 2015-554, an Intergovernmental
Agreement with the State of Oregon for Grant Funds to Facilitate Measure 57
(Addiction Treatment for Some Drug Addicted Offenders)
5. Board Signature of Document No. 2015-353, an Agreement with Harold
Sexton, M.D. Regarding Medical Services
6. Board Signature of Document No. 2015-570, an Acceptance Deed for a Right-
of-Way on Alfalfa Market Road (Hessel)
Board of Commissioners' Business Meeting Agenda Wednesday, September 2, 2015
Page 1 of 6
7. Board Signature of Document No. 2015-571, an Acceptance Deed for a Right-
of-Way on Powell Butte Highway (Bischoff)
8. Board Signature of Document No. 2015-572, an Acceptance Deed for a Right-
of-Way on Powell. Butte Highway (Bischoff)
9. Board Signature of Document No. 2015-570, an Acceptance Deed for a Right-
of-Way on Powell Butte Highway (Larson)
10. Board Signature of Letters Appointing Members to the Deschutes County
Public Health Advisory Board:
• Jock Pribnow, through August 31, 2017
• Charles Frazier, Kate Wells and Keith Winsor, through August 31, 2018
11 . Board Signature of Letters Appointing Lindsey Hopper and Diane McCoy to
the Deschutes County Behavioral Health Advisory Board, through December 31,
2018
12. Approval of Minutes:
• Business Meeting of August 26, 2015
• Work Session of August 26, 2015
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
13. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 9-1-1 County Service District
CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-H
COUNTY SERVICE DISTRICT
14. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the Extension/4-H County Service District
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
15. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County
Board of Commissioners' Business Meeting Agenda Wednesday, September 2, 2015
Page 2 of 6
16. ADDITIONS TO THE AGENDA
To watch this meeting on line, go to:
http://www.deschutes.org/bcc/page/board-meeting-videos
Please note that the video will not show up until recording begins.
You can also view past meetings on video by selecting the date shown on the website calendar.
ElDeschutes County encourages persons with disabilities to participate in all programs and
activities. To request this information in an alternate format please call (541) 330-4640, or
email anna.johnson @deschutes.org.
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues
relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS
192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items.
FUTURE MEETINGS:
(Please note:Meeting dales and times are subject to change. All meetings take place in the Board of
Commissioners'meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting,please call 388-6572.)
Tuesday, September 1
2:30 p.m. Department Update—Justice Court
3:30 p.m. Regular Meeting of the Public Safety Coordinating Council
Wednesday, September 2
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Monday, September 7
Most County offices will be closed to observe Labor Day.
Board of Commissioners' Business Meeting Agenda Wednesday, September 2, 2015
Page 3 of 6
Wednesday, September 9
9:30 a.m. Joint Meeting with Redmond Fire & Rescue, in Redmond (341 NW Dogwood)
1:30 p.m. Administrative Work Session—could include executive session(s)
Monday, September 21
10:00 a.m. Board of Commissioners' Business Meeting (tentative)
1:30 p.m. Administrative Work Session—could include executive session(s)
Tuesday, September 22
1:30 p.m. Department Update—Property& Facilities—at Department
Wednesday, September 23
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Thursday, September 24
1:30 p.m. Department Update—Forester and Natural Resources Protection
Monday, September 28
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session--could include executive session(s)
Wednesday, September 30
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Tuesday, October 6
1:30 p.m. Department Update—911 County Service District—at 911
3:30 p.m. Regular Meeting of the Public Safety Coordinating Council
Board of Commissioners' Business Meeting Agenda Wednesday, September 2, 2015
Page 4 of 6
Wednesday, October 7
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Monday, October 14
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session--could include executive session(s)
Wednesday, October 19
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Tuesday, October 20
10:00 a.m. Meeting of 911 Executive Board, at 911
2:00 p.m. Department Update—Human Resources
Thursday, October 22
1:30 p.m. Department Update—Adult Parole & Probation—Unger Building, Redmond
4:00 p.m. Joint Meeting with Fair Board, at Fair/Expo Conference Room
6:00 p.m. Joint Meeting with Sisters City Council, Sisters City Hall
Monday, October 26
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Wednesday, October 28
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session —could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, September 2, 2015
Page 5 of 6
Monday, November 2
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Tuesday, November 3
3:30 p.m. Regular Meeting of the Public Safety Coordinating Council
Wednesday, November 11
Most County offices will he closed to observe Veterans'Day.
Monday, November 16
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session—could include executive session(s)
Tuesday, November 17
10:00 a.m. Meeting of 911 Executive Board, at 911
Deschutes County encourages persons with disabilities to participate in all programs and
activities. To request this information in an alternate format please call (541)330-4640, or
email anna.johnson @deschutes.org.
Board of Commissioners' Business Meeting Agenda Wednesday, September 2, 2015
Page 6 of 6