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2015-470-Minutes for Meeting September 28,2015 Recorded 10/29/2015
• DESCHUTES CLERK vd PiAir NANCY &vomit COMMISSIONERS' JOURNAL 10/29/2015 01;15:55 PM !!1VJi!i11JIIIlIIIIIIIU I I III G�J~r s Q Za a`j- Deschutes County Board of Commissioners 1300 NW Wall St., Suite 206, Bend, OR 97703-1960 (541) 388-6570 - Fax (541) 385-3202 -www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, SEPTEMBER 28, 2015 Present were Commissioners Anthony DeBone, Alan Unger, and Tammy Baney. Also present were Tom Anderson, County Administrator; Dave Doyle, County Counsel, Whitney Malkin, Public Information Officer; Nick Lelack and Matt Martin, Community Development Chair DeBone opened the meeting at 1:30 p.m. 1. Finance Update Wayne Lowry, Finance Director presented the Finance Update reviewing the Total Investment Portfolio as of August 31St, the August Financial Reports, the Campus Improvement Fund, and the North County Services Building Report. At this time, there is no difference between projections and actual budget. One notable item is under the Sheriff's Office report with a change in patrol with a vacancy and in adult jail with the life lock wristwatches. CDD's revenue is at 22% of the budget so far. There is a PERS Board meeting on Friday to set rates every year. The 2016/17 rates are set and they do an interim valuation every year. There are concerns coming with over turning of changed mortality values and unfunded liability meaning there may be an increase. Mr. Lowry will continue to analyze. Mr. Lowry gave a status update on the HR/Finance software system. The next step is to develop a list of references to make calls on both Sunguard and Tyler Technologies. Site visits will be made to review implementation experiences and should be in negotiations by the end of the year. 2. Work Session regarding HB 3400 Land Use Issues Matt Martin, Community Development Department was present to review the marijuana business decision making matrix and tables relative to retail, processing, production, and wholesaling. Discussion held on requiring locations within a rural fire district. Reviewed Table 1 —Marijuana Retail. Discussion held on Sunriver Village. Mr. Martin will contact them to inquire of their opinion. Change from "P" permitted to an "*" not allowed. Deschutes Junction and Deschutes River Woods — discussion held on communications with property owners inviting them to participate in this process. Reviewed Table 2 —Marijuana Processing. Type 1 is defined as drying, curing, trimming, and packaging. Type 2 is defined as converting the product to something else. Processing may be better suited for an industrial environment as it brings in additional traffic and commercial activity. Discussion held on the permitting possibilities for each type in terms of EFU with one idea of Type 1 would be permitted and Type 2 would be permitted on a minimum of 10 acres and a conditional use permit. Discussion held on medical marijuana growers and if wanting to transition then would also need to comply. Discussion also held on existing buildings on site and the need to provide the appropriate odor control and other considerations. Discussion held on neighbor impact and set- backs. Reviewed Table 3 —Marijuana Production. Production application process would be done through a Land Use Compatibility Statement. Suggestion was for an additional column in the tables to allow for options to consider. Reviewed Table 4 —Marijuana Wholesaling. Discussion again lead to changing the Sunriver town center from a "P" to and "*"not allowed. Reviewed Table 5 —Marijuana Business Reasonable Regulation Decision Making Matrix. Clackamas County was used as a resource. • Hours of Operation: regulations mirrored those of medical marijuana dispensaries. Discussion held and consensus was to keep the hours of 10:00 a.m. — 7:00 p.m. in Retail. Discussion held on processing and wholesaling which should be in commercial zones so to encourage normal hours of operation due to traffic associated. Consensus for hours will be conditional use as appropriate. • Zones and Lot Size: Discussion on minimum acreage and what the OLCC will require. • Site Plan Review: All types will require some level of site plan review. • Minimum Yard Setbacks: Discussion held on structure setbacks and odor impacts. • Maximum Area of Buildings: —Discussion held on canopy size and reviewing OLCC definitions. • Minimum Separation Distance: --- 1,000 feet from schools - consistent with what was adopted for dispensaries. Discussion held on bullet points on the matrix. Decision was to eliminate bullet point #2. • Other: processing under type 2 shall be located within a fire district — agreed • Lighting: — Discussion held on compliance with Deschutes County Code 15.10 and hours acceptable for lighting. Limiting the number of hours could. be enforced. Decision was for no light emitting from the building from sunset and sunrise —official posted times. • Buffer: — Discussion held on using evergreens and fencing for screening with a vision of a natural screen. Need to minimize visual impact. A 6-foot cedar fence seems reasonable. Compliance with landscape management should also be a consideration. Question raised on specifying a height of 6 feet for evergreens for landscaping. • Odor Control: No odor should be detectable from the property. Noise: Discussion held on decibel levels and enforcement for fans and other equipment. For times of day possibly utilize the sunrise and sunset posted. times and should coordinate with Deschutes County Code 8.08. • Window service: Will prohibit walk up or drive up windows • Secure Disposal: Will bring Todd Cleveland from environmental soils • Minors: no minors are on premises unless medical marijuana patient. • Water: need proof they have adequate water supply. • Other: Discussion held on electrical use, security fencing with razor wire, Work session scheduled for Wednesday to continue the conversation to further address the zone allowances. Direction to staff to draft an ordinance and to bring a sample of a LUCS. 3. Other Items • With a minimal agenda for the Wednesday Business Meeting, County Administrator Anderson suggested to combine the Business meeting agenda with Work Session agenda for Wednesday, September 30th and also to include a discussion on the membership dues for the Eastern Oregon Counties Association. • Commissioner Unger presented a letter addressed to the Resource Advisory Committee expressing support for the Deschutes Collaborative Forest Project RAC Title 11 grants from fiscal year 2015 funds. The letter submittal deadline is tomorrow. UNGER: Move Board signature on the letter of support. BANEY: Second VOTE: UNGER: Yes BANEY: Yes DEBONE: Chair votes yes Being no other items discussed, the meeting was adjourned at 3:18 p.m. DATED this '� Day of -)(11)4(- i" /1.t k 2015 for the Deschutes County Board of Commissioners. al'Gatifi/j-- Anthony DeBone, Chair al.., at"-p----- Alan Unger, Vice Chair ATT ST: (-10 -Aifr 1 Tammy Baney, Co issioner Recording Sec tary 1 f 5P Community Development Department .z (Th 0, Q `' Planning Division euilding Safety Division Environmental Soils Division fir •• a a' a 4 and.« O* ° k s: P.O. Box 6005 117 NW Lafayette Avenue Bend, Oregon 97708-6005 (541)388-6575 FAX (541)385-1764 http://www.co.deschutes.or.us/cdd/ MEMORANDUM DATE: September 23,2015 TO: Board of County Commissioners FROM: Matthew Martin,Associate Planner Nick Lelack,Community Development Director _......._._ nd____._... Zoning Decisions Continued Related Business Land Use/ RE.' _ Marijuana R... PURPOSE The purpose of this memorandum is to assist the Board of County Commissioners (Board)in providing direction on drafting reasonable time, place and manner regulations for marijuana related businesses, BACKGROUND • September 2, 2015:. At this work session,the Board decided not to "opt out"of any marijuana related businesses at this time as allowed by HB 3400. Instead,the Board decided to work with staff to propose regulations addressing marijuana businesses, and to begin the process Immediately. • September 17, 2015: At this work session,the Board provided initial direction on the County zones where marijuana businesses might be allowed or prohibited, and whether they might be permitted outright or as a conditional use. Please find attached the following tables including the existing and draft land uses: • Table 1—MARIJUANA RETAIL(Medical Dispensaries and Recreational) • Table 2—MARIJUANA PROCESSING • Table 3—MARIJUANA PRODUCTION (Medical and Recreational) • Table 4—MARIJUANA WHOLESALING Home Occupations: The Board also provided direction that marijuana related businesses as home occupations should be proposed to be prohibited. Processing: The Board discussed identifying different types of processing activities and regulating the activities differently. For the Board's consideration,staff offers the following draft definitions: • Marijuana Processing,Type 1: Marijuana processing that is limited to drying, curing,trimming,and packaging marijuana. Quality Services Performed with Pride • Marijuana Processing,Type 2: Marijuana processing that extracts concentrates, infuses products, or involves mechanical and/or chemical processing in addition to drying, curing,trimming, and packaging. BOARD DIRECTION: Staff seeks direction on these proposed definitions and how to permit or prohibit the different types of processing in various zones. REASONABLE REGULATIONS The provisions of HB 3400,Sections 33, 34, and 89 provide an opportunity for the County to establish "reasonable regulations"addressing the time, place and manner characteristics of marijuana related uses. Compliance with"reasonable regulations" must be demonstrated by the applicant prior to the issuance of a Land Use Compatibility Statement(LUCS). These regulations can apply to outright permitted uses or conditional uses. Based on direction from the Board,comments received,and review of adopted and proposed regulations from Oregon (primarily Clackamas County')and Washington,staff has identified potential reasonable regulations for marijuana related businesses to be considered. The draft standards are outlined in the attached Table 5. The criteria and standards included are provided as starting points for the Board's consideration. BOARD DIRECTION Staff seeks direction on the initial use standards in the attached tables. In addition,staff seeks direction on whether the proposed ordinance adopting marijuana business regulations should apply the new regulations to existing marijuana businesses,operations, buildings,and properties,as legally allowed. Attachments: Tables 1-5 htte://www.clackamas.us/ tannin_/mari'uanalanduse,htrnl -2- I TABLE 1. MARIJUANA RETAIL(Medical Dispensaries and Recreational) Zone Current Code Board Comments Direction Permitted P) Conditional Use(CU) Not Allowed(NA) iis Dispensaries One Use Dispensaries Category TITLE 18-Deschutes County • CU-Commercial Activity in Multiple Use Agricultural-10 CU NA Conjunction with a Farm Use Destination Resort Possibly • If proposed as mart of DR Rural Industrial P` UUC SUNRIVER Commercial P P II REM. Town Center P P Business Park P P P Flood Plain Combining • Subject to underlying zoning RURAL COMMERCIAL Deschutes Junction and P P P Deschutes River Woods Store Spring River P P P Pine Forest and Rosland P P P RURAL SERVICE CENTER-UC Brothers, Hampton,Millican, P P Whistlestop,Wildhunt Commercial i _- Alfalfa RSC -Commercial Mixed P P Use District TUMALO RURAL COMMUNITY Commercial P P p Industrial P MBE TERREBONNE RURAL IMO COMMUNITY Commercial P P Commercial Rural P P INESERIM TITLE 19-BEND Urban Area Reserve P NA • Farm stand TITLE 20-REDMOND • Farm stand Urban Holding-10 P NA • Comm.activity with farm use TITLE 21-SISTERS Not Allowed TABLE 2. MARIJUANA PROCESSING If the Board supports the Medical Processing Type 1 and 2 approach(definitions below),then,staff seeks direction on whether Marijuana Processing Type 1 or 2 or both will be proposed as a permitted use(P),conditional use(CU),or not allowed(NA)in each zone. • Marijuana Processing,Type 1: Marijuana processing that is limited to drying,curing,trimming,and packaging marijuana. • Marijuana Processing,Type 2: Marijuana processing that extracts concentrates, infuses products,or involves mechanical and/or chemical processing in addition to drying,curing,trimming,and packaging. Zone Current Code Board Comment Direction Permitted(P) Conditional Use(CU) Not Allowed(NA) TITLE 18-DESCHUTES COUNTY • DCC 18.16.025(1):Facility for Exclusive Farm Use P P the processing of farm crops... • Commercial activity in Multiple Use Agricultural-10 CU CU conjunction with a farm use • P or CU depends on location Rural Industrial and proximity to residential CU CU use or zone UUC-SUNRIVER Business Park p P • Includes manufacturing of food products Flood Plain Combining * * • Subject to underlying zoning TUMALO RURAL COMMUNITY Commercial CU CU • Manufacturing/Production Industrial P P f„... ....:.:.:::.:: ........ _. __ TERREBONNE RURAL COMMUNITY Commercial CU CU • Manufacturing/Production Commercial Rural CU CU • Manufacturing/Production TITLE 19-BEND Not Allowed TITLE 20-REDMOND Not Allowed TITLE 21-SISTERS Not Allowed TABLE 3. MARIJUANA PRODUCTION (Medical and Recreational) Board Zone Current Code Direction Comments Permitted(P) Conditional Use(CU) Not Allowed (NA) TITLE 18—DESCHUTES COUNTY Exclusive Farm Use P P Forest Use P CU Rural Residential-10 P CU Multiple Use Agricultural-10 P CU Surface Mining P CU Omen Space and Conservation P NA Rural Industrial P CU Airport Development P NA UUC-SUNRIVER Airport P NA Forest P NA Flood Plain Combining NA • Subject to underlying zoning RURAL COMMERCIAL Deschutes Junction and CU Deschutes River Woods Store RURAL SERVICE CENTER-UC = _ Brothers,Hampton, Millican, Whistlestop,Wildhunt P CU Alfalfa RSC -Commercial Mixed P CU Use District Alfalfa Residential District P CU Open Space District P NA TUMALO RURAL COMMUNITY Residential P NA Residential 5-acre Minimum P CU Research and Development NA TERREBONNE RURAL WA , .„—.. COMMUNITY Residential District NA Residential 5-acre Minimum CU — TITLE 19-BEND Urban Area Reserve P NA Residential Suburban Low P NA Density Residential Urban Standard P NA Density .- _ TITLE 20-REDMOND Urban HOldin:-10 P NA TITLE 21-SISTERS Urban Area Reserve P NA 1, — .....——. .M ..»>. TABLE 4. MARIJUANA WHOLESALING Board Zone Current Code Direc Comments tion .................. .... retion�, �.....-.—....-.. Permitted(P) Conditional Use(CU) Not Allowed(NA) TITLE 18—DESCHUTES COUNTY UUC-SUNRIVER Commercial P P • Office only Town Center P' P Business Park P P • P-office only CU CU • CU-warehouse Flood Plain Combining * • Subject to underlying zoning RURAL COMMERCIAL Pine Forest and Rosland P P • Office only RURAL SERVICE CENTER-UC Brothers,Hampton, Millican, Whistlestop, P P • Office only Wildhunt Alfalfa RSC -Commercial Mixed Use District P P • Office only TUMALO RURAL COMMUNITY P p • P-office only Commercial CU CU • CU warehouse TERREBONNE RURAL COMMUNITY P P • P-office only Commercial CU CU • CU-warehouse P P • P-office only Commercial Rural CU CU • CU-warehouse TITLE 19-BEND NA TITLE 20-REDMOND NA TITLE 21-SISTERS NA �. 1E S b C iE °E 'd a i2- 2 m m ? o a a C O O 2 43 v o A ! v AS 3 tin nn I, a 7. n ° t t ? igiTo ". .- E 6 .n .u,._s nE m�$ T e° 3 § $ n o 8 a y a E c F ._ • • a e U u cw to 8 . ' -II I Glia t 18F,, I 41. § I i i I I 2 11 _1 § -,:.... 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O I 2 R °ilil o `i a ad.'`a 3 o A r z. 2 _ iS m o d g A' g w y? ` ; E E 3 0 o a-a . Q n° 31 i w a � =w E V., L i yyn C I r _ . 2� ; I li 111 11 kfIca i. 1112 fio i s 0 m 0 i 38 Orr frlif Board of Count Commissioners Nolommitose P.O. Box 6005 •Bend, OR 97708-6005 1300 NW Wall St, Suite 206 •Bend, OR 97701-1960 (541) 388-6570 • Fax (541) 385-3202 www.deschutes.org September 28, 2015 board @deschutes.org Tammy Baney Anthony 13eBone Alan Unger Dear Resource Advisory Committee members, The Deschutes Board of County Commissioners would like to express its support for the Deschutes Collaborative Forest Project RAC Title II grants from FY 2015 funds. The Deschutes Collaborative Forest Project (the Collaborative) makes our community safer, our forests healthier and provides local jobs and income. This project presents an opportunity to restore forests and watersheds across 257,000 acres in the heart of Deschutes County using a process that is driven by stakeholder agreement and best available science. In order to continue increasing the quality, pace and scale at which forest restoration activities can unfold on the Deschutes National Forest, the Deschutes Collaborative Forest Project needs funding to support our capacity to provide an open forum for dialogue to resolve conflicts and build agreement around these forest lands to ensure that the restoration that is implemented best meets the needs of the community. While the Collaborative has secured a $10.1 million, 10 year award for implementation and monitoring of restoration work within the designated Collaborative Forest Landscape Restoration (CFLR) area, this funding does not support the vital tasks such as facilitation, coordination, field trips, engagement with scientists and researchers, community outreach and engagement and liaising among diverse stakeholders. RAC and other funds are needed to effectively coordinate and facilitate this broad and complex group of stakeholders in developing agreements about the specific location, type and amount of restoration activities to be implemented with the award dollars. This project is one of only 20 selected for a CFLR award from across the nation and is already being viewed as an important national model. RAC funding will ensure its success. Deschutes County continues to support the DCFP with Commissioner Alan Unger as Chair and County Forester Ed Keith as Vice Chair of the DCFP Steering Committee. Both individuals are committed to maintain the momentum and find solutions to problems as they arise. DC 2015 -- 635 Enhancing the Lives of Citizens by Delivering Quality Services in a Cost-Effective Manner Deschutes County Board of Commissioners encourages the Resource Advisory Committee to fund the proposal from the Deschutes Collaborative Forest Project. The Deschutes National Forest is vital to our economy. Improved forest health through logging, mowing and burning not only protects our communities and their water sheds but provides our citizens the opportunity to live, work and play in and near our forests. Thank you for your consideration. 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Y 41* -< Deschutes County Board of Commissioners 1300 NW Wall St., Suite 206, Bend, OR 97703-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., MONDAY, SEPTEMBER 28, 2015 1. Finance Update — Wayne Lowry I 2. Work Session regarding HB 3400 Land Use Issues —Matt Martin 3. Executive Session under Real Property Negotiations —Susan Ross, James Lewis 4. Other Items PLEASE NOTE:At any time during this meeting,an executive session could he called to address issues relating to ORS 192.660(2)(e),real property negotiations;ORS 192.660(2)(h),litigation;ORS 192.660(2)(d),labor negotiations;or ORS 192.660(2)(b),personnel issues;or other issues under ORS 192.660(2),executive session. Meeting dates,times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners'meeting rooms at 1300 NW Wall St.,Bend, unless otherwise indicated. If you have questions regarding a meeting,please call 388-6572. Deschutes County encourages persons with disabilities to participate in all programs and activities. To request this information in an alternate format please call(541)617-4747. i V iv T3 li V fa 1 W E `I a, )1) 1 G'1 _ �1 0.1, yr CO, : ri■:Iii S : 112 u 61 1 U al 0 co m 0 L 1 /' III D 2711 N 0 I C , \II i'log, , a) *— t q. , Ri I m I ,1 , , , , , , , , , , u›- ,.., . : , c , , , : , 1 0., , ,....L, i , 00: , , , , , , 4 , ,c Nr a! , , , ! , .7 , , ...4 ' 1 , � ' .Y ro Z \- 0 1 O L Or Z a t V , r 1 (r ( 1 cu,...) n� 1 a Co CO rn N Co ao C) n M co }E. E cD ❑ ' 03 rn ti O e o 0 0 .1 0 !. °. 0 O �n ~ r UU)) O co ti '1) 0 �� ! N Q � uiog C N r.. Looms N !. 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O N I"' ON0N— 0 T r M a) CO " g o _w C7 O O ~ O 0 0 0 0 0 IC) L0 0 2.R.ui a) 0 0 CO a) a) C_ 0 - ``•` `'' cn v C)c 0 co. vS __ _" O >4 O co O co N M a o :.:¢ ;' Cr) ' 0 u') I's 00 C o o It r C 5 Eaai *° Ca W 0 Q V N Uv) 1 C r� O N N N i �` .�l� N r t \ LLQm O O N .5 N a 0) v Q V °)U a) O U Q v o 0 H t2 m CO C 'E o. a) vi a ++ 7 o E • aa) C5 o ,* wr Deschutes County Investments Portfolio Management Portfolio Details-Investments August 31,2015 Purchase Maturity Days To Ratings Coupon Par Market Book Call CUSIP Security Broker Date Date Maturity Moodys S&P Rate YTM 365 Value Value Value Date 45906KDG76 International Bonds for Pecans CASTLE 12/19/2014 9/1/2015 0 AAA Aaa 0.443 0.457 1,220,0001 1,220,000 1,220,000 - - 86459DAB2 'Morgan Hill Redev-B CASTLE 10/1/2014 9/1/2015 0AA- 1.120 0.450 750,000 750,000 750000 - - 064159BA3 Bank of Nova Scotia CASTLE 4/3/2014 10/9/2015 38 A+ Aa2 0.750 0.621 540,000 540,254 540,073' - - 88059EGU2 Tennessee Valley Authority CASTLE 12/4/2014 11/1/2015 61 0.434 0.447 418,000 417,841 417,6931 - - 17275RAC6 Cisco Systems Inc CASTLE 2/27/2014 2/22/2016 174 AA- Al 5.500 0.550 174,000 178,063 178,063 - - 3133734F6 Federal Home Loan Bank CASTLE 5/2/2014 4/15/2016 227 AA+ Aaa 0.772 0.600 650,000 650,325 650,692 - - 120022332 Lewis&Clark Bank 12/8/2014 6/8/2016 281 1.000 1.014 240,000 240,000 240,000 - - 949746QUB Wells Fargo Corporate Note VINISP 2/20/2014 6/15/2016 288 A+ A2 3.676 0.750 1,000,000 1,022,720 1,022 839 - - 949746QU8 Wells Fargo Corporate Note CASTLE 10/2/2014 6/15/2016 288 A+ A2 3,676 0.870 1,000,000 1,022,720 1,021,928 94 Wells Fargo 12/12/2014 686053CF4 Oregon School Boards Assoc CASTLE 3/7/2014 6/30/2016 303 A+ Aa2 0.000 0 999 3,000 000 2,987,700 2,975,48 - - 686053CF4 !Oregon School Boards Assoc CASTLE 6/23/2015 6/30/2016 303 AA- Aa2 0.605 0.609 1,400 000 1,394,260 1,392,972 - - 31359YBY2 Federal National Mtg Assn CASTLE 10/16/2014 7/15/2016 318 0.354 0.365 1,693,000 1,683,858 1,687 713 - - 88059EMP6 Tennessee Valley Authority CASTLE 10/29/2014 7/15/2016 318 0.490 0,507 2,000,000 1,988,940 1,991 340 - - 78008TLB8 ,Royal Bank of Canada CASTLE 11/26/2014 7/20/2016 323 AA- Aa3 2.300 0.800 1,630,000 1,649,919 1,651 473 - - 94974BFL9 Wells Fargo Corporate Note DA DAV 12/9/2014 7/20/2016 323 A+ A2 1.250 0.834 1,000,000 1,003,970 1,003 657 - - 9 201.. 4 - -.. 3133EDUM2 Federal Farm Credit Bank CASTLE 2/23/2015 9/9/2016 374 AA+ Aaa 0.640 0.640 2,000,000 1,000,260 2,008 000 912828QX1 U.S.Treasury MBS 6!19/2014 7131/2016 334 AA Aaa 1 500 0.548 2 000,000 2,000,260 2,000 000 9/9/2015 31359YLS4 Federal National Mtg Assn PJ 3/5/2014 9/15/2016 380 AA+ Aaa 0.778 0.812 672,000 668,203 666,479 - 90521APH5 MUFG Union Bank MBS 3/11/2015 9/26/2016 391 A+ A2 1.500 1.113 1,800,000 1,805,292 1,807 181 8/26/2016 90521APH5 MUFG Union Bank CASTLE 3/17/2015 9/26/2016 391 A+ A2 1.500 1 085 775,000 777,279 778,402 3130A1C08 Federal Home Loan Bank CASTLE 7/17/2014 9/28/2016 393 AA+ Aaa 1.125 0 728 2,000,000 2,001,220 2,001 083 9/28/2015 072031AC1 Bay Area Water Supply CASTLE 6/22/2015 10/1/2016 396 AA Aa2 0.854 0.800 1,000,000 1,001,950 1,000578 - - 736754MC3 City of Portland Water PJ 6/12/2015 10/1/2016 396 Aal 5.000 0.560 940,000 986,981 984,977 - - 891140AE8 Toronto Dominion Bank CASTLE 5/8/2015 10/19/2016 414 AA- Aal 2.375 0.820 1,800,000 1,826,010 1,831 462 - - 3130A3B45 Federal Home Loan Bank MBS 10/28/2014 10/28/2016 423 AA+ Aaa 0.700 0.659 750,000 749,873 750,096 10/28/2015 912828RM4 U.S.Treasury CASTLE 12/27/2013 10/31/2016 426 AA+ Aaa 1.000 0.727 1,000,000 1,005,690 1,003 139 - - 3133EEBU3 Federal Farm Credit Bank PJ 12/10/2014 11/14/2016 440 AA+ Aaa 0 600 0.648 2,000,000 2,001,460 1,998,852 - - 06050TLR1 Bank of America Corporate CASTLE 5/13/2014 11/14/2016 440 A Al 1,125 1.050 1,000,000 997,900 1,000,884 - - 3133ECWV2 Federal Farm Credit Bank CASTLE 12/17/2013 12/7/2016 463 AA+ Aaa 0.575 0.722 2,100,000 2,108,883 2,104 197 - 064159DA1 Bank of Nova Scotia CASTLE 6/9/2014 12/13/2016 469 A+ Aa2 1.100 0.910 1,800,000 1,799,370 1,804,324 - - 06406HCA5 Bank of New York Mellon Corp CASTLE 4/23/2014 1/17/2017 504 A+ Al 2.400 1.067 2,000,000 2,029,740 2,036,091 12/18/2016 912828SC5 U.S.Treasury CASTLE 1/16/2014 1/31/2017 518 AA+ Aaa 0.875 0.844 2,000,000 2,007,840 2,000 874 - - 742651DN9 Private Expt Fdg P J 11/20/2014 2/15/2017 533 1.375 0.799 3,000,000 3,025,410 3,024 879 - - Fdg -... 064159DZ6 Bank of Nova Scotia CASTLE 5/1/2014 3/17/2017 563 A+ Aa2 0.800 0.906 1,100,000 1 199 610 1,11 96 390 - 7426510N9 Private Expt Fd CASTLE 6/12/2015 2/15/2017 533 A+ Aaa 1.375 0.941 1,000,000 995,650 998,390 3/17/2016 3130A4QV7 Federal Home Loan Bank CASTLE 8/27/2015 3/24/2017 570 AA+ Aaa 0.840 0.808 750,000 750,968 750,368 3/24/2016 984135AB9 ,Berkshire Hathaway Inc CASTLE 4/10/2015 4/1/2017 578 A A Aa2 5.150 1.060 370,000 392,644 393,647 - - 984135AB9 Berkshire Hathaway Inc CASTLE 6/26/2015 4/1/2017 578 AA Aa2 5.150 1.201 1,000,000 1,061,200 1,061 668 - - 984135AB9 Berkshire Hathaway Inc CASTLE 8/7/2015 4/1/2017 578 AA Aa2 5.150 1.100 1,875,000 1,989,750 1,993,786 - - 912828SS0 U.S.Treasury WF 1/17/2014 4/30/2017 607 AAA Aaa 0.875 D 950 2,000 000 2,006,640 1,997,547 - - 91159HHD5 US BanDa- CASTLE 4/23/2015 5/15/2017 622 A+ Al 1.650 0.882 1,000 000 1,005,700 1,012,837 4/15/2017 3135GOZD8 Federal National Mtg Assn PJ 10/7/2014 5/16/2017 623 AA+ Aaa 2,000 1.127 3,000,000 3,031,980 3,029 556 5/16/2016 9612140H4 Westpac CASTLE 4/7/2015 5/19/2017 626 AA- Aa2 1.200 1.061 2,000,000 1,998,420 2,004,704 - - WASH FED CD Washington Federal CD 5/20/2015 5/22/2017 629 0.900 0.913 200,000 200,000 200,000 - - 3136FPYB7 Federal National Mtg Assn VINISP 2/7/2014 5/23/2017 630 AA+ Aaa 2 050 0,885 1 460,000 1,490,981 1,488,890 - - 31359MEL3 Federal National Mtg Assn CASTLE 12/23/2013 6/1/2017 639 AA+ Aaa 1.061 1.115 1,000,000 986,650 981,161 - - 31359MEL37 Federal National Mtg Assn CASTLE 1/24/2014 6/1/2017 639 AA Aaa 1 081 1.136 1,050,000 1,035,983 1,029 850 - 31771CS97 FICO Strip CASTLE 12/9/2014 6/6/2017 644 Aaa 1.019 1.065 1,028,000 1,012,559 1,009 259 - 29270CYZ2 Bonneville Power Administratio CASTLE 4/24/2014 7/1/2017 669 AA- Aal 1.197 1.171 670,000 669,209 670,320 - - 84247PHS3 Southern CA Public Power Auth_o CASTLE 6/17/2014 7/1/20.17 669 AA- 1.145 1.180 1,000,000 996 450 999,367 - - M p ._.... _ 1 000 9—— 3 F 9 7/28/2017 -_. 00 --,--.. 3135GOZF3 Federal National Mt Assn VINISP 54/6/2015 696 AA+ Aaa 10.070 0.865 2 000 000 2,009,380 2,006,485 7/28!2016 98385XAL0 XTO Energy Inc CASTLE 6/17/2015 8/1/2017 700 AAA Aaa 6.250 1.180 2,000,000 2,191,460 2,191,340 - - 005158VE7 Ada County SD PJ 6/1/2015 8/15/2017 714 AA+ Aal 3.000 0.930 1.000,000 1,039,960 1,039,961 - - 3130A62S5 Federal Home Loan Bank CASTLE 7/24/2015 8/28/2017 727 Aaa 0.750 0,858 1,000,000 998,630 997,870 - - 3134G7SP7 Federal Home Loan Mtg Corp CASTLE 8/31/2015 8/29/2017 728 AA+ Aaa 0.850 0.864 1,750,000 1,747,533 1,749,565 2/29/2016 912828TM2 U.S.Treasury CASTLE 9/10/2014 8/31/2017 730 0.625 1.061 1,000.000 997,680 991,440 - - 912828TM2 U.S.Treasury CASTLE 2/19/2015 8/31/2017 730 0.625 0.920 1 000,000 997,680 994,198 - - _.--.- 2 757 03 31 9 VI I -/.201....-. . 9/27/2015 3136GOC74 Federal National Mt Assn VINISP 2/3/2014 9/27/2017 757 AA+ Aaa 1 000 0.943 1,050,000 1,050,641 1,051,216' 31771KAD90 FICO Strip DA DAV 12/10/2014 11/30/2017 821 Aaa 1.205 1.267 2,000,000 1,951,880 1,945 025, - - 313383J68 Federal Home Loan Bank VINISP 12/26/2013 9/27/2017 757 AA+ Aaa 1 000 1 250 1,000,000 1,003,120 994,953: 88059FAZ4 Tennessee Valley Authority CASTLE 11/21/2014 12/15/2017 836 AA+ _ 1.205 1.268 1,059.000 1,030,852 1,029,357', - - 9612148Z5 Westpac CASTLE 3/5/2015 1/12/2018 864 AA Aa2 1.600 1.490 2,000,000 2,002,860 2,005 061 - - 31771EAL5 FICO Strip CASTLE 2/24/2015 2/8/2018 891 1.252 1.318 1,260,000 1,228,034 1,220942 - - 31771EAL5 FICO Strip CASTLE 2/25/2015 2/8/2018 891 1.257 1.323 740,000 721,226 716969 - - 06050TLY6 Bank of America-Corporate CASTLE 5/14/2015 3/26/2018 937 A Al 1.650 1.570 2,000,000 1,990,260 2,004,016 7 - - 06050TLY6 Bank of America-Corporate CASTLE 5/21/2015 3/26/2018 937 A Al 1,650 1.540 1,000,000, 995,130 1,002,749 r- - 68607VG665 Oregon State Lottery DA DAV 6/12/2015 4/1/2018 943 AAA Aa2 5,000 1.120 610,000 674,239 670,013 - - 98385XAP1 XTO Energy Inc CASTLE 8/4/2015 6/15/2018 1018 AAA Aaa 5.500 1.500 1,000,000 1,106,560 1,108,775 - - 90g121NCO Umatilla School District PJ 5/7/2015 6/15/2018 1018 AA+ 1.430 1.4.30 750,000 751,830 750,000 - - 995,658 987 205 - - 939307HF4 Hillsboro SD Pension Bonds PJ 3/30/2015 6/30/2018 1033 Aa3 1.732 1.650 985,000 — _ 3134G6HA43 ,Federal Home Loan Mtg Corp CASTLE 5/29/2015 9/18/2018 1113 AA+ Aaa 1.500 1.444 1,000,000 1,000,550 1,000,281 9/18/2015 3136G16130 'Federal National Mtg Assn VINISP 1/21/2014 12/27/2018 1213 AA+ Aaa 0,750 1.820 1,000,000 999,800 980,323 9/27/2015 / 1 7 - - 912828A75 U.S.Treasury CASTLE 6/8/2015 12/31/2018 1217 AAA Aaa 1.500 1.324 1 000,000 1 009,470 1,005 696 Local Govt Investment Pool 1 0 540 0.540 27,488,491 27,488,491 27,488,491' Bank of the Cascades 1 0.540 0.540 5,288,245 5,288,245 5,288,245 - - 127,835,736 128,581,328 128,515,806' Memorandum Date: September 17, 2015 To: Board of County Commissioners Tom Anderson, County Administrator From: Wayne Lowry, Finance Director RE: Monthly Financial Reports Attached please find August 2015 financial reports for the following funds: General (001), Community Justice--Juvenile (230), Sheriff's (255, 701, 702), Public Health (259), Behavioral Health (275), Community Development(295), Road (325), Community Justice—Adult(355), Early Learning Hub (370), Solid Waste (610), Insurance Fund (670), 9-1-1 (705), Health Benefits Trust(675), Fair & Expo Center (618), and Justice Court (123). The projected information has been reviewed and updated, where appropriate, by the respective departments. Cc: All Department Heads GENERAL FUND . Statement of Financial Operating Data July 1, 2015 through August 31,2015(16.7% FY 2015 of Fiscal Year) FY 2016 %of Actual Actual Budget Budget Projected Variance Revenues Property Taxes-Current 23,196,345 0 0% a) 24,090,700 24,090,700 - Property Taxes-Prior 647,334 131,604 26% 500,000 500,000 - Other General Revenues 2,324,928 565,776 22% b) 2,552,960 2,552,960 - Assessor 819,454 215,451 27% c) 795,202 795,202 - County Clerk 1,650,844 293,015 19% c) 1,534,420 1,534,420 - BOPTA 13,342 3,312 30% c) 11,154 11,154 - District Attorney 299,095 14,332 8% 182,612 182,612 - Tax Office 219,175 51,700 27% 192,379 192,379 - Veterans 104,568 - 0% 70,900 70,900 - Property Management 90,113 2,500 3% 75,000 75,000 - Total Revenues 29,365,198 1,277,691 4% 30,005,327 30,005,327 - Expenditures Assessor 3,697,588 637,355 15% 4,125,299 4,125,299 - County Clerk 1,372,852 197,626 12% 1,624,716 1,624,716 - BOPTA 60,320 13,675 21% 65,634 65,634 - District Attorney 5,375,308 878,222 14% 6,146,851 6,146,851 - Tax Office 778,075 113,665 13% 865,513 865,513 - Veterans 330,582 52,315 13% 388,779 388,779 - Property Management 264,768 50,395 17% 293,574 293,574 - Non-Departmental 1,130,753 131,400 11% 1,163,643 1,163,643 - Total Expenditures 13,010,247 2,074,652 14% 14,674,009 14,674,009 - Transfers Out 14,947,204 3,091,777 20% 15,537,408 15,537,408 - Total Exp&Transfers 27,957,452 5,166,429 17% 30,211,417 30,211,417 - Change in Fund Balance 1,407,746 (3,888,738) (206,090) (206,090) - Beginning Fund Balance 8,381,199 9,788,945 113% 8,630,800 9,788,945 1,158,145 Ending Fund Balance $ 9,788,945 $ 5,900,207 $8,424,710 $9,582,855 $1,158,145 a) Current year taxes received beginning in October b) PILT received in July-$500,000 c) A&T Grant. First quarter reveived in July Page 1 COMM JUSTICE-JUVENILE Statement of Financial Operating Data July 1,2015 through August 31, 2015(16.7% FY 2015 of Fiscal Year) FY 2016 °I Of Actual Actual I Budget Budget Projected Variance Revenues OYA Basic& Diversion 364,153 - 0% a) 382,817 382,817 - State Grant 109,588 - 0% a) 91,379 91,379 - Inmate/Prisoner Housing 89,850 9,270 17% 55,000 55,000 - Jail Funding HB#2712 36,226 - 0% a) 36,568 36,568 - Food Subsidy 18,394 1,741 7% 24,000 24,000 - Interfund Grant-Gen Fund 20,000 - 0% a) 20,000 20,000 - Interest on Investments 9,751 1,884 27% 7,000 7,000 - Leases 7,694 2,445 34% 7,200 7,200 - SB#1065-Court Assess. 24,768 3,865 23% b) 17,000 17,000 - Contract Payments 9,032 1,051 18% 6,000 6,000 - Case Supervision Fee 8,192 1,337 22% 6,000 6,000 - Federal Grants 1,205 - N/A - - - Miscellaneous 1,434 320 34% 950 950 - Total Revenues 700,288 21,913 3% 653,914 653,914 - Expenditures Personnel Services 4,994,826 840,086 16% 5,319,157 5,319,157 - Materials and Services 1,007,504 195,983 17% 1,153,324 1,153,324 - Capital Outlay - - 0% 100 - 100 Transfers Out-Veh Reserve 3,660 - 0% 3,660 3,660 - Total Expenditures - 6,005,990 1,036,069 16% 6,476,241 6,476,141 100 Revenues less Expenditures (5,305,702) (1,014,156) (5,822,327) (5,822,227) 100 Transfers In-General Fund 5,368,346 910,766 17% 5,464,591 5,464,591 Change in Fund Balance 62,644 (103,390) (357,736) (357,636) 100 Beginning Fund Balance 1,244,605 1,307,249 103% 1,271,324 1,307,249 35,925 Ending Fund Balance $ 1,307,249 $ 1,203,859 $ 913,588 $ 949,613 $ 36,025 a) Payments received quarterly b) State payment • Page 2 SHERIFF-Consolidated Statement of Financial Operating Data July 1,2015 through August 31, 2015(16.7%of FY 2015 Fiscal Year) FY 2016 % of Actual Actual Budget Bud set Pro'ected Variance Revenues (Funds 701 &702) Law Enf Dist Countywide 21,412,103 582,604 3% 23,138,385 23,163,038 24,653 Law Enf Dist Rural 13,071,716 560,703 4% 13,467,486 13,549,820 82,334 Total Revenues 34,483,818 1,143,307 3% 36,605,871 36,712,858 106,987 Expenditures(Fund 255) Sheriffs Services 2,528,782 515,958 18% Z942,625 2,942,625 - Civil/Special Units 1,216,848 186,894 16% 1,205,467 1,205,467 - Automotive/Communications 1,857,297 164,442 9% 1,934,375 1,934,375 - Investigations/Evidence 1,604,049 296,814 17% 1,751,548 1,751,548 - Patrol 8,409,091 1,408,237 16% a) 8,814,658 8,754,158 60,500 Records 770,148 100,519 13% 775,751 775,751 - Adult Jail 15,338,956 2,427,543 15% b) 16,035,619 16,121,269 (85,650) Court Security 356,041 39,489 13% 311,175 311,175 - Emergency Services 373,205 29,472 13% 220,485 220,485 - Special Services 1,587,532 268,578 17% 1,590,250 1,590,250 - Training 501,561 72,255 13% 576,528 576,528 - Other Law Enforcement Svcs 766,206 148,375 18% 807,198 807,198 - Non-Departmental 72,813 15,552 17% 93,312 93,312 - Total Expenditures 35,382,528 5,674,128 15% 37,058,991 37,084,141 (25,150) Revenues less Expenditures (898,709) (4,530,821) (453,120) (371,283) 81,837 DC Comm Syst Reserve 200,000 - 0% 200,000 200,000 - Transfer to Reserve Funds 200,000 - 0% 200,000 200,000 - Change in Fund Balance (1,298,709) (4,530,821) (853,120) (771,283) 81,837 Beginning Fund Balance 9,208,207 7,909,497 111% 7,153,040 7,909,497 756,457 Ending Fund Balance $ 7,909,497 $3,378,677 $ 6,299,920 $7,138,214 $ 838,294 a) Less than planned Personnel expenses due to unfilled position b)Additional Capital Outlay of$66,650 for Alive Lock Risk Watches. Additional overtime expenses are partially offset by unfilled positions Page 3-A SHERIFF- Fund 255 Statement of Financial Operating Data July 1,2015 through August 31, 2015(16.7%of FY 2015 Fiscal Year) FY 2016 % of Actual Actual Budget Budget Projected Variance Revenues (Fund 255) Law Enf Dist Countywide 22,630,194 3,650,792 13% 27,574,824 23,832,704 3,742,120 Law Enf Dist Rural 12,752,334 2,022,751 13% 15,784,087 13,251,437 2,532,650 Total Revenues 35,382,528 5,673,543 13% 43,358,911 37,084,141 6,274,770 Expenditures(Fund 255) Sheriffs Services 2,528,782 515,958 18% 2,942,625 2,942,625 - Civil/Special Units 1,216,848 186,894 16% 1,205,467 1,205,467 - Automotive/Communications 1,857,297 164,442 9% 1,934,375 1,934,375 - Investigations/Evidence 1,604,049 296,814 17% 1,751,548 1,751,548 - Patrol 8,409,091 1,408,237 16% a) 8,814,658 8,754,158 60,500 Records 770,148 100,519 13% 775,751 775,751 - Adult Jail 15,338,956 2,427,543 15% b) 16,035,619 16,121,269 (85,650) Court Security 356,041 39,489 13% 311,175 311,175 - Emergency Services 373,205 29,472 13% 220,485 220,485 - Special Services 1,587,532 268,578 17% 1,590,250 1,590,250 - Training 501,561 72,255 13% 576,528 576,528 - Other Law Enforcement Svcs 766,206 148,375 18% 807,198 807,198 - Non-Departmental 72,813 15,552 17% 93,312 93,312 - Total Expenditures 35,382,528 5,674,128 15% 37,058,991 37,084,141 (25,150) Revenues less Expenditures $ - (584.90) $ 6,299,920 $ - $ 6,299,920 a) Less than planned Personnel expenses due to unfilled position b)Additional Capital Outlay of$66,650 for Alive Lock Risk Watches.Additional overtime expenses are partially offset by unfilled positions Page 3-B 1 SHERIFF-Expenditure Detail Statement of Financial Operating Data July 1,2015 through August 31,2015 (16.7%of Fiscal FY 2015 Year) FY 2016 %of Actual Actual Budget_ _ Budget Projected Variance Expenditures Sheriffs Services Personnel 1,444,896 261,143 18% 1,473,213 1,473,213 - Materials&Services 1,083,885 254,815 18% 1,390,412 1,390,412 - Capital Outlay - - 0% 79,000 79,000 - Total Sheriff's Services 2,528,782 515,958 18% 2,942,625 2,942,625 - Civil/Special Units Personnel 1,086,462 177,276 16% 1,089,450 1,089,450 - Materials&Services 130,386 9,619 9% 109,469 109,469 Capital Outlay - - 0% 6,548 6,548 Total Civil/Special Units 1,216,848 186,894 16% 1,205,467 1,205,467 - Automotive/Communications Personnel 404,038 72,185 17% 429,293 429,293 - Materials&Services 1,445,359 79,958 5% 1,476,782 1,476,782 - Capital Outlay 7,900 12,298 43% 28,300 28,300 - Total Automotive/Communications 1,857,297 164,442 9% 1,934,375 1,934,375 - Investigations/Evidence Personnel 1,441,261 253,271 17% 1,528,335 1,528,335 - Materials&Services 162,788 43,543 27% 160,613 160,613 - Capital Outlay - - 0% 62,600 62,600 - Total Investigations/Evidence 1,604,049 296,814 17% 1,751,548 1,751,548 - Patrol Personnel 7,476,400 1,217,038 16% 7,824,291 7,763,791 60,500 Materials&Services 587,630 96,864 15% 625,432 625,432 - Capital Outlay 345,060 94,334 26% 364,935 364,935 - Total Patrol 8,409,091 1,408,237 16% 8,814,658 8,754,158 60,500 Records mm Personnel 666,056 93,900 14% 663,829 663,829 - Materials&Services 104,092 6,619 6% 111,922 111,922 - Total Records 770,148 100,519 13% 775,751 775,751 - Adult Jail Personnel 12,681,941 2,110,239 16% 13,363,913 13,427,913 (64,000) Materials&Services 2,138,807 250,654 11% 2,227,142 2,182,142 45,000 Capital Outlay 63,177 66,650 39% 172,948 239,598 (66,650) Transfer Out-Jail(D/S&Cap Proj) 455,031 - 0% 271,616 271,616 - Total Adult Jail 15,338,956 2,427,543 15% 16,035,619 16,121,269 (85,650) Court Security Personnel 318,888 38,373 13% 301,472 301,472 - Materials&Services 8,989 1,116 12% 9,703 9,703 Capital Outlay 28,165 - N/A - - - Total Court Security 356,041 39,489 13% 311,175 311,175 - Emeraencv Services Personnel 144,725 25,653 16% 160,660 160,660 - Materials&Services 228,481 3,818 19% 20,625 20,625 - Capital Outlay - - 0% 39,200 39,200 - Total Emergency Services 373,205 29,472 13% 220,485 220,485 - Special Services Personnel 1,223,523 234,777 19% 1,235,676 1,235,676 - Materials&Services 207,027 15,956 6% 246,074 246,074 - Capital Outlay 156,982 17,844 16% 108,500 108,500 - Total Special Services 1,587,532 268,578 17% 1,590,250 1,590,250 - Traininq Personnel 418,013 65,224 15% 430,076 430,076 - Materials&Services 83,548 7,031 5% 146,452 146,452 - Total Training 501,561 72,255 13% 576,528 576,528 - Other Law Enforcement Services Personnel 675,931 119,931 17% 713,299 713,299 - Materials&Services 77,972 22,469 26% 87,699 87,699 - Capital Outlay 12,303 5,975 96% 6,200 6,200 - Total Other Law Enforcement Svcs 766,206 148,375 18% 807,198 807,198 - Non-Departmental Materials&Services 72,813 15,552 17% 93,312 93,312 - Total Non-Departmental _ 72,813 15,552 17% 93,312 93,312 - Total Expenditures $ 35,382,528 $ 5,674,128 15% $37,058,991 $37,084,141 $ (25,150) Page 4 LED#1 -Countywide Statement of Financial Operating Data July 1, 2015 through August 31, 2015(16.7%of FY 2015 Fiscal Year) FY 2016 %of Actual Actual Budget Budget Projected Variance Revenues Tax Revenues-Current 17,663,115 - 0% a) 19,688,313 19,688,313 - Tax Revenues-Prior 482,620 96,746 21% 451,000 451,000 - SB 1145 1,629,017 407,254 23% 1,733,117 1,733,117 - Sheriff Fees 324,105 27,872 11% 250,000 250,000 - Concealed Handgun License 160,721 24,960 17% 150,000 150,000 - Jail Funding HB 3194 107,805 - 0% 107,806 107,806 - Jail Funding HB 2712 36,226 - 0% 36,224 36,224 - State Grant 308,843 - 0% b) 85,370 110,023 24,653 Prisoner Housing 292,157 - 0% 220,000 220,000 - Inmate Telephone Fee 45,803 4,241 12% 35,000 35,000 - Federal Grants 10,072 - N/A - - - Work Center Work Crews 42,049 5,261 11% 50,000 50,000 - Contracts with Des County 98,466 - 0% 118,225 118,225 - Inmate Commissary Fees 40,159 3,804 13% 30,000 30,000 - Interest 60,388 5,328 13% 40,000 40,000 - Donations-"Shop with a Cop" 43,417 100 0% 66,058 66,058 - Miscellaneous 67,140 7,038 9% 77,272 77,272 - Total Operating Revenues 21,412,103 582,604 3% 23,138,385 23,163,038 24,653 EXPENDITURES&TRANSFERS DC Sheriffs Office 22,630,194 3,650,792 13% 27,574,824 23,832,704 3,742,120 DC Comm Systems Reserve 80,000 - 0% 80,000 80,000 - Transfer to Reserve Fund 100,000 - 0% 100,000 100,000 - Total Expenditures 22,810,194 3,650,792 13% 27,754,824 24,012,704 3,742,120 Change in Fund Balance (1,398,091) (3,068,187) 16% (4,616,439) (849,666) 3,766,773 Beginning Fund Balance 6,133,909 4,735,818 103% 4,616,439 4,735,818 119,379 Ending Fund Balance $ 4,735,818 $ 1,667,631 118% $ - $ 3,886,152 $ 3,886,152 a) Current year taxes received beginning in October b) Grant award amount exceeds budgeted amount Page 5 LED#2-Rural 702 Statement of Financial Operating Data July 1, 2015 through August 31,2015(16.7% FY 2015 of Fiscal Year) FY 2016 °i4 of Actual Actual Budget Budget Projected Variance Revenues Tax Revenues-Current 8,420,326 - 0% a) 8,783,959 8,783,959 - Tax Revenues-Prior 235,019 46,727 22% 216,000 216,000 - Des Cty Transient Room Tax 3,071,719 369,562 12% 3,1 51,787 3,1 51,787 - City of Sisters 523,010 90,655 17% 543,930 543,930 - Marine Board License Fee 112,383 - 0% b) 130,000 146,189 16,189 State Grant 113,239 3,600 3% b) 108,000 117,450 9,450 Court Fines&Fees 140,939 8,741 7% 130,000 130,000 - Contracts with Des County 121,772 20,720 16% 125,810 125,810 - US Forest Service 78,910 - 0% 76,500 76,500 - School Districts 70,028 - 0% c) 55,000 80,000 25,000 Federal Grants 54,497 11 0% b) 20,000 38,695 18,695 Bureau of Reclamation 10,365 - 0% b) 27,000 40,000 13,000 Interest 31,697 3,609 17% 21,000 21,000 - SB#1065 Court Assessment 24,768 3,865 16% 24,000 24,000 - Federal Grants-BLM 770 - N/A - - - Donations&Grants-Private 17,030 593 N/A - - - Miscellaneous 45,242 12,620 _ 23% 54,500 54,500 - Total Revenues 13,071,716 560,703 4% 13,467,486 13,549,820 82,334 EXPENDITURES&TRANSFERS DC Sheriffs Office 12,752,334 2,022,751 13% 15,784,087 13,251,437 2,532,650 DC Comm Systems Reserve 120,000 - 0% 120,000 120,000 - Transfer to Reserve Fund 100,000 - 0% 100,000 100,000 - Total Expenditures 12,972,334 2,022,751 0 16,004,087 13,471,437 2,532,650 Change in Fund Balance 99,381 (1,462,048) 0 (2,536,601) 78,383 2,614,984 Beginning Fund Balance 3,074,297 3,173,679 125% 2,536,601 3,173,679 637,078 Ending Fund Balance $ 3,173,679 $ 1 711,631 $ - $ 3,2$2,062 $ 3,252,062 a) Current year taxes received beginning in October b) Grant awards exceed budgeted amount c) School district contracted for additional hours for School Resource Deputy Page 6 PUBLIC HEALTH Statement of Financial Operating Data - July 1,2015 through August 31,2015(16.7%of Fiscal FY 2015 Year) FY 2016 Actual Actual %of Budget Budget Protected Variance Revenues State Grant 3,373,900 368,875 13% 2,865,932 2,865,932 - Environmental Health-Lic Fac 818,627 31,562 4% 802,450 802,450 - OMAP 945,490 149,007 15% 1,023,650 1,023,650 - Family Planning Exp Proj 236,714 20,529 8% 250,000 250,000 - Interfund Grants&Contract 64,233 64,000 100% 64,000 64,000 - Grants (Intergvt, Pvt, & Local) 264,205 - N/A - - - Patient Insurance Fees 138,130 26,076 14% 181,200 181,200 - State Miscellaneous 163,008 - 0% 150,000 150,000 - Federal Payments 141,606 0 0% 167,085 167,085 - Vital Records-Death 132,975 3,905 4% 100,000 100,000 - Health Dept/Patient Fees 46,588 7,315 17% 41,800 41,800 - Contract Payments 16,629 1,544 N/A - - - Vital Records-Birth 37,520 11,575 29% 40,000 40,000 - Child Dev& Rehab Center 31,720 (0) 0% 30,759 30,759 - Interest on Investments 15,422 2,710 19% 13,900 13,900 - Grants& Donations 36,035 137 1% 9,229 9,229 Miscellaneous 32,519 180 30% 600 600 - Total Revenues 6,495,321 687,414 12% 5,740,605 5,740,605 - Expenditures Personnel Services 6,541,186 1,052,055 15% 6,833,680 6,833,680 - Materials and Services 2,279,520 294,605 13% 2,200,072 2,200,072 - Capital Outlay 49,701 3,141 97% 3,241 3,241 - Transfers Out 164,640 - 0% 117,640 117,640 - Total Expenditures 9,035,047 1,349,800 15% 9,154,633 9,154,633 - Revenues less Expenditures (2,539,726) (662,387) 0 (3,414,028) (3,414,028) - Transfers In-General Fund 2,701,475 450,246 17% 2,701,475 2,701,475 - Transfers In-PH Res Fund - - 0% 58,723 58,723 - Transfers In-Gen. Fund Other 65,100 - 0% 65,100 65,100 - Total Transfers In 2,766,575 450,246 16% 2,825,298 2,825,298 - Change in Fund Balance 226,849 (212,141) (588,730) (588,730) - Beginning Fund Balance 1,552,578 1,779,427 99% 1,789,387 1,779,427 (9,960) Ending Fund Balance $ 1,779,427 $ 1,567,287 $1,200,657 $ 1,190,698 $ (9,9601 Page 7 BEHAVIORAL HEALTH Statement of Financial Operating Data July 1,2015 through August 31, 2015(16.7% FY 2015 of Fiscal Year) FY 2016 %of Actual Actual Budget Budget Projected Variance Revenues Administrative Fee 11,294,979 120,021 6% 2,005,307 2,005,307 - State Grants 7,730,968 865,043 10% 8,313,630 8,313,630 - OHP Capitation 488,538 816,086 7% 11,807,181 11,807,181 - Federal Grants 195,048 - 0% 201,879 201,879 - Patient Fees 211,392 25,022 15% 171,268 171,268 - Title 19 333,886 44,860 19% 241,768 241,768 - Liquor Revenue 145,536 - 0% 151,000 151,000 - Divorce Filing Fees 128,477 131,689 94% 140,600 140,600 - Interfund Contract-Gen Fund 127,000 - 0% 127,000 127,000 - Interest on Investments 37,054 5,739 19% 30,000 30,000 - Rentals 11,612 500 3% 18,800 18,800 - Marriage Licenses 6,385 2,230 34% 6,500 6,500 - Local Grants 504,926 - 0% 158,967 158,967 - State Miscellaneous 32,200 6,010 27% 22,000 22,000 - Miscellaneous 60,534 10,715 10715% 100 100 - Total Revenues 21,308,536 2,027,915 9% 23,396,000 23,396,000 - Expenditures Personnel Services 14,366,806 2,521,858 15% 17,234,305 17,234,305 - Materials and Services 7,007,968 685,014 8% 8,291,472 8,291,472 - Capital Outlay 181,976 7,328 4% 207,500 207,500 - Transfers Out 204,900 - 0% 328,100 328,100 - Total Expenditures 21,761,651 3,214,200 12% 26,061,377 26,061,377 - Revenues less Expenditures (453,115) (1,186,285) (2,665,377) (2,665,377) - Transfers In-General Fund 1,377,302 229,550 17% 1,377,302 1,377,302 - Transfers In-Acute Care Svcs 187,594 28,144 17% 168,864 168,864 - Total Transfers In 1,564,896 257,694 17% 1,546,166 1,546,166 - Change in Fund Balance 1,111,781 (928,591) 0 (1,119,211) (1,119,211) - Beginning Fund Balance 2,924,742 4,036,523 104% 3,893,237 4,036,523 143,286 Ending Fund Balance $4,036,523 $ 3,107,933 $ 2,774,026 $2,917,312 $ 143,286 Page 8 COMMUNITY DEVELOPMENT Statement of Financial Operating Data . July 1, 2015 through August 31, 2015(16.7%of FY 2015 Fiscal Year) FY 2016 %of Actual Actual Budget Budget _ Projected Variance Revenues Admin-Operations 59,024 10,364 19% 53,494 53,494 - Admin-GIS 2,110 70 3% 2,500 2,500 - Admin-Code Enforcement 306,480 59,579 18% 322,913 322,913 - Building Safety 2,122,894 419,646 19% 2,152,073 2,152,073 - Electrical 447,721 99,222 21% 467,770 467,770 - Contract Services 358,815 98,361 36% 276,500 276,500 - Env Health-On Site Prog 497,039 103,663 22% 475,170 475,170 - Planning-Current 1,230,486 239,212 22% 1,069,975 1,069,975 - Planning-Long Range 604,808 157,096 23% 694,249 694,249 - Total Revenues 5,629,377 1,187,212 22% 5,514,644 5,514,644 - Expenditures Admin-Operations 1,461,189 311,568 19% 1,638,933 1,638,933 - Admin-GIS 125,463 23,044 17% 132,305 132,305 - Admin-Code Enforcement 286,288 46,673 15% 319,679 319,679 - Building Safety 777,738 94,552 10% 915,194 915,194 - Electrical 225,462 43,015 15% 286,145 286,145 - Contract Services 270,206 50,130 15% 326,249 326,249 - Env Health-On Site Pgm 233,477 50,367 15% 338,956 338,956 - Planning-Current 792,256 142,486 15% 949,095 949,095 - Planning-Long Range 557,991 107,937 18% 596,343 596,343 - Transfers Out(D/S Fund) 173,673 - 0% 164,225 164,225 - Total Expenditures 4,903,745 869,772 15% 5,667,124 5,667,124 - Revenues less Expenditures 725,633 317,440 (152,480) (152,480) - Transfers In/Out In:General Fund-L/R Planning 166,770 16,506 17% 99,039 99,039 - Out:A&T Reserve (90,360) - N/A - - - Out: COD Reserve Funds (687,470) - - (1,037,652) (1,037,652) - Net Transfers In/Out (611,060) 16,506 (938,613) (938,613) - Change in Fund Balance 114,573 333,946 (1,091,093) (1,091,093) - Beginning Fund Balance 2,037,201 2,151,773 134% 1,600,000 2,151,773 551,773 Ending Fund Balance $2,151,773 $2,485,719 $ 508,907 $ 1,060,680 $ 551,773 Page 9 ROAD • Statement of Financial Operating Data July 1,2015 through August 31,2015(16.7%of FY 2015 Fiscal Year) FY 2016 Actual Actual %of Budget Budget Projected Variance Revenues Motor Vehicle Revenue 11,526,928 1,993,493 17% 11,440,000 11,440,000 - Forest Receipts 1,215,021 - 0% 1,250,000 1,250,000 - Federal- PILT Payment 1,250,809 1,075,349 86% 1,250,000 1,075,349 (174,651) Other Inter-fund Services 911,160 2,757 0% 947,925 947,925 - Cities-Bend/Red/Sis/LaPine 664,062 - 0% 902,000 902,000 - State Miscellaneous 602,237 603,572 100% 603,572 603,572 - Sale of Equip& Material 312,452 3,912 1% 278,500 278,500 - Assessment Payments(P&I) 159,692 6,068 4% 160,000 160,000 - Mineral Lease Royalties 174,922 5,216 3% 200,000 200,000 - Interest on Investments 77,547 17,764 44% 40,000 40,000 - Miscellaneous 55,109 9,828 27% 36,500 36,500 - Total Revenues 16,949,938 3,717,960 22% 17,108,497 16,933,846 (174,651) Expenditures Personnel Services 5,539,866 981,109 17% 5,704,814 5,704,814 - Materials and Services 8,565,242 1,338,709 12% 10,846,101 10,846,101 - Debt Service 106,554 - - - - Capital Outlay 1,764,850 309,732 4% a) 8,503,257 2,600,000 5,903,257 Transfers Out 600,000 - 0% 600,000 600,000 - Total Expenditures 16,576,513 2,629,549 10% 25,654,172 19,750,915 5,903,257 Revenues less Expenditures 373,426 1,088,411 (8,545,675) (2,817,069) 5,728,606 Trans In -Solid Waste 298,156 - - 326,539 326,539 - Trans In -Transp SDC 1,000,000 - - 1,000,000 1,000,000 Trans In-Road Imp Res 12,388 - N/A - Total Transfers In 1,310,544 - - 1,326,539 1,326,539 - Change in Fund Balance 1,683,970 1,088,411 - (7,219,136) (1,490,530) 5,728,606 Beginning Fund Balance 10,022,703 11,706,673 126% 9,298,470 11,706,673 2,408,203 Ending Fund Balance $ 11,706,673 $122795,084 $ 2,079,334 $10,216,142 $8,136,808 a) Estimated project expense, excluding the CIP reserves budgeted as a portion of the$8.5M line Page 10 ADULT PAROLE & PROBATION Statement of Financial Operating Data . Jury 1, Au10 through August 31, 2015(16.7%of FY 2015 Fiscal Year) FY 2016 % of Actual Actual Budget Budget Projected Variance Revenues SB 1145 3,025,316 756,329 23% a) 3,218,647 3,218,647 - DOC Measure 57 217,845 - 0% b) 230,660 230,660 - Electronic Monitoring Fee 212,894 27,666 12% 225,000 225,000 - Probation Superv. Fees 220,081 34,594 16% 210,000 210,000 - Interfund -Sheriff 50,000 8,334 17% 50,000 50,000 - Crime Prevention Grant 50,000 - 0% a) 50,000 50,000 - CFC-Domestic Violence 52,612 - 0% a) 46,736 46,736 - State Subsidy 14,960 3,740 24% 15,610 15,610 - Alternate Incarceration 31,775 - 0% 20,035 20,035 - Interest on Investments 9,550 1,788 26% 7,000 7,000 - Probation Work Crew Fees 10,191 1,548 26% 6,000 6,000 - State Miscellaneous 4,142 - 0% 4,300 4,300 - Leases 1,600 - 0% 1,500 1,500 - Claims Reimbursement 8,096 - N/A - - - Justice Reinvest HB3194 - - 0% c) 472,026 472,026 - Miscellaneous 835 - 0% 500 500 - Total Revenues 3,909,897 833,998 18% 4,558,014 4,558,014 - Expenditures Personnel Services 3,581,700 589,260 15% 3,890,276 3,890,276 - Materials and Services 1,047,720 156,229 12% 1,304,248 1,304,248 - Transfer to Veh Maint - - 0% 20,736 20,736 - Capital Outlay - - 0% 100 100 - Total Expenditures 4,629,420 745,490 14% 5,215,360 5,215,360 - Revenues less Expenditures (719,522) 88,509 (657,346) (657,346) - Transfers In-General Fund 451,189 75,198 17% 451,189 451,189 - Change in Fund Balance (268,333) 163,707 0 (206,157) (206,157) - Beginning Fund Balance 1,131,982 863,649 130% 662,516 863,649 201,133 Ending Fund Balance $ 863,649 $ 1,027,356 $ 456,359 $ 657,492 $201,133 a) Payment received quarterly b)The payment will be received after state approves application submitted in October c)Will not receive payment until 12/31/15 Page 11 EARLY LEARNING HUB ' Statement of Financial Operating Data July 1,2015 through August 31, 2015(16.7% FY 2015 of Fiscal Year) FY 2016 Actual Actual %of Budget Budget Projected Variance Revenues Federal Grants 224,752 - 213,382 213,382 - Healthy Start Medicaid 66,759 N/A - - - State Grant 105,326 - 105,326 105,326 - HealthyStart/R-S-G 296,573 5,930 N/A - 5,930 5,930 Miscellaneous 5,291 - 2,000 2,000 - Court Fines& Fees 77,086 79,014 103% 77,086 79,014 1,928 Interest on Investments 2,487 501 21% 2,400 2,400 - Private Grant 715 3,285 N/A - 3,285 3,285 Interfund Grants 7,260 N/A - - - Total Revenues 786,249 88,730 22% 400,194 411,337 11,143 Expenditures Personnel Services 263,621 45,197 15% 304,598 304,598 - Materials and Services 849,478 23,183 5% 494,118 494,118 - Total Expenditures 1,113,099 68,381 9% 798,716 798,716 - 1 Revenues less Expenditures (326,850) 20,349 (398,522) (387,379) 11,143 Transfers In General Fund 252,288 29,166 17% 175,000 175,000 - General Fund -Other 89,350 - - 89,350 89,350 - Total Transfers In 341,638 29,166 264,350 264,350 - Change in Fund Balance 14,788 49,515 (134,172) (123,029) 11,143 Beginning Fund Balance 334,861 349,649 127% 274,299 349,649 75,350 Ending Fund Balance $ 349,649 $ 399,165 $ 140,127 $ 226,620 $ 86,493 Page 12 SOLID WASTE Statement of Financial Operating Data - through August 31, 2015(16.7%of FY 2015 Fiscal Year) FY 2016 %of Actual Actual Budget Budget Projected _Variance Operating Revenues Franchise Disposal Fees 4,575,673 864,031 18% 4,830,000 4,830,000 - Private Disposal Fees 1,680,543 358,508 22% 1,648,500 1,648,500 - Commercial Disp. Fees 1,336,173 290,760 23% 1,260,000 1,260,000 - Franchise 3% Fees 223,323 6,812 3% a) 220,000 220,000 - Yard Debris 126,468 37,047 36% b) 104,000 104,000 - Recyclables 28,066 7,058 24% 29,000 29,000 - Special Waste 16,382 12,006 48% c) 25,000 25,000 - Interest 17,164 2,522 25% 10,000 10,000 - Leases 10,801 1,800 17% 10,801 10,801 - Miscellaneous 58,721 6,337 25% 25,000 25,000 - Total Operating Revenues 8,073,313 1,586,881 19% 8,162,301 8,162,301 - Operating Expenditures Personnel Services 1,856,302 320,529 15% 2,084,433 2,084,433 - Materials and Services 3,112,683 365,970 10% 3,501,756 3,501,756 - Debt Service 929,793 - 0% d) 932,916 932,916 - Capital Outlay 166,655 - 0% 116,450 116,450 - Total Operating Expenditures 6,065,434 686,499 10% 6,635,555 6,635,555 - Operating Rev less Exp 2,007,879 900,381 1,526,746 1,526,746 - Transfers Out Road 298,156 - 0% e) 326,539 326,539 - SW Capital & Equipment Reserve 2,225,000 - 0% f) 1,400,000 1,400,000 - Total Transfers Out 2,523,156 - 0% 1,726,539 1,726,539 - Change in Fund Balance (515,277) 900,381 - (199,793) (199,793) - Beginning Fund Balance 1,679,169 1,163,893 180% 646,922 1,163,893 646,924 Ending Fund Balance $ 1,163,893 $2,064,274 $ 447,129 $ 964,100 $646,924 a) Payments due April 15th b) Revenues fluctuate with the weather/seasons c) Unpredictable revenue source; usually involves DEQ clean-ups d) Payments made November and May e)Transfer made quarterly f)Transfer made as resources required in reserve funds Page 13 RISK MANAGEMENT Statement of Financial Operating Data July 1, 2015 through August 31,2015 FY 2015 (16.7%of Fiscal Year) FY 2016 %of Actual Actual Budget Budget Projected Variance Revenues Inter-fund Charges: General Liability 379,793 143,200 17% 859,198 859,198 - Property Damage 392,304 65,682 17% 394,092 394,092 - Vehicle 177,550 29,976 17% 179,850 179,850 - Workers'Compensation 1,563,836 189,088 17% 1,137,484 1,137,484 - Unemployment 324,829 55,056 17% 320,000 320,000 - Claims Reimb-Gen Liab/Property 43,921 - 0% 20,000 20,000 - Process Fee-Events/Parades 1,835 225 16% 1,400 1,400 - Miscellaneous 0 - 0% 80 80 - Skid Car Training 34,020 2,430 9% 27,000 27,000 - Transfer In-Fund 340 - 95,000 100% 95,000 95,000 - Interest on Investments 24,331 5,231 21% 25,000 25,000 TOTAL REVENUES 2,942,419 585,888 19% 3,059,104 3,059,104 - Direct Insurance Costs: GENERAL LIABILITY Settlement/Benefit 166,363 2,660 Defense 19,031 34 Professional Service 24,849 - Insurance 176,537 156,504 Loss Prevention 19,465 (35) Miscellaneous 126 - Repair/Replacement 6,346 1,222 Total General Liability 412,716 160,385 21% 780,429 850,000 (69,571) PROPERTY DAMAGE Insurance 178,556 166,978 Repair/Replacement 35,583 415 Total Property Damage 214,139 167,393 39% 429,719 429,719 - VEHICLE Professional Service 236 - Insurance 21,300 - Loss Prevention 19,307 1,653 Repair/Replacement 51,823 7,625 Total Vehicle 92,666 9,278 10% 89,213 89,213 - WORKERS'COMPENSATION Settlement/Benefit 687,001 58,864 Professional Service 5,000 - Insurance 124,195 101,920 Loss Prevention 45,934 8,610 Miscellaneous 54,299 - Total Workers'Compensation 916,429 169,394 17% 984,626 950,000 34,626 UNEMPLOYMENT-Settlement/Benefits 104,383 - 0% 151,486 151,486 - Total Direct Insurance Costs 1,740,333 506,450 21% 2,435,473 2,470,418 (34,945) Insurance Administration: Personnel Services 309,175 53,358 16% 339,585 339,585 - Materials&Srvc, Capital Out. &Tranfs. 133,868 24,577 11% 225,363 225,363 - Total Expenditures 2,183,376 584,385 19% 3,000,421 3,035,366 (34,945) Change in Fund Balance 759,043 1,503 58,683 23,738 (34,945) Beginning Fund Balance 3,110,676 3,869,719 121% 3,200,000 3,869,719 669,719 Ending Fund Balance $3,869,719 $ 3,871,221 * $3,258,683 $3,893,457 $634,774 * Ending Fund Balance includes$2,900,000 restricted for Workers'Comp Loss Reserve Page 14 DESCHUTES COUNTY 9-1-1 Statement of Financial Operating Data , July 1, 2015 through August 31, 2015(16.7% FY 2015 of Fiscal Year) FY 2016 % of Actual Actual Budget Budget Projected Variance Revenues Property Taxes-Current 6,683,234 - 0% a) 6,940,000 6,940,000 - Property Taxes- Prior 174,000 36,139 36% 100,000 100,000 - State Reimbursement 54,389 - 0% 36,000 36,000 - Telephone User Tax 760,914 - 0% 750,000 750,000 - Data Network Reimb. 41,803 - 0% 30,000 30,000 - Jefferson County 30,686 142 0% 30,000 30,000 - User Fee 54,536 - 0% 45,000 45,000 - Police RMS User Fees 287,880 11,276 4% 295,788 295,788 - Contract Payments - - 0% 11,000 11,000 - Miscellaneous 38,466 6,296 63% 10,000 10,000 - Interest 36,785 5,886 15% 40,000 40,000 - Total Revenues 8,162,693 59,738 1% 8,287,788 8,287,788 - Expenditures Personnel Services 4,885,484 868,003 14% 6,076,736 6,076,736 - Materials and Services 1,987,159 491,451 24% b) 2,019,097 2,019,097 - Capital Outlay 234,798 0% 200,000 200,000 - - Total Expenditures 7,107,441 1,359,453 16% 8,295,833 8,295,833 - Revenues less Expenditures 1,055,252 (1,299,715) (8,045) (8,045) - Beginning Fund Balance 3,939,854 4,995,106 107% 4,650,000 4,995,106 345,106 Ending Fund Balance $ 4,995,106 $ 3,695,391 $4,641,955 $4,987,061 $345,106 a) Current year taxes received beginning in October b) Large software maintenance agreement payment made in October Page 15 Health Benefits Trust • Statement of Financial Operating Data FY 2015 FY 2016 July 1,2015 through August %of Approved FY 2016 Actual 31,2015(16.7% Budget Budget Projection $Variance of Fiscal Year) Revenues: Internal Premium Charges $ 16,001,138 $ 2,537,398 16% a) $ 16,153,000 $ 15,224,386 $ (928,614) Part-Time Employee Premium 15,680 1,538 N/A - 9,230 9,230 Employee Monthly Co-Pay 866,646 151,560 18% 865,000 909,360 44,360 COIC 1,870,995 342,574 18% 1,900,000 2,055,441 155,441 Retiree/COBRA Co-Pay 1,089,975 199,753 15% 1,336,000 1,198,520 (137,480) Prescription Rebates 145,422 - 0% 130,000 130,000 - Claims Reimbursements&Misc 242,601 7,701 N/A - 7,701 7,701 Interest 92,213 17,946 16% 112,000 112,000 - Total Revenues 20,324,668 3,258,470 16% 20,496,000 19,646,638 (849,362) Expenditures: Personnel Services(all depts) 121,638 19,003 16% 117,753 117,753 - Materials&Services Admin&Wellness Claims Paid-Medical 11,366,449 2,489,801 20% b) 12,335,775 11,641,887 693,888 Claims Paid-Prescription 1,245,249 158,632 11% b) 1,392,307 1,252,996 139,311 Claims Paid-Dental/Vision 1,832,508 299,746 15% b) 2,048,918 1,721,100 327,819 Stop Loss Insurance Premium 326,435 57,432 16% 360,000 360,000 - State Assessments 227,597 - 0% 240,000 240,000 - Administration Fee(EMBS) 419,304 78,793 19% 420,000 420,000 - Preferred Provider Fee 38,804 16,586 36% 46,000 46,000 - Other-Administration 45,335 13,361 13% 104,417 104,417 - Other-Wellness 162,582 31,963 21% 149,000 149,000 - Admin&Wellness 15,664,262 3,146,314 18% 17,096,417 15,935,399 1,161,018 Deschutes On-site Clinic Contracted Services 818,418 60,535 7% 810,000 810,000 - Medical Supplies 79,616 - o% 63,000 63,000 - Other 23,726 2,536 9% 27,470 27,470 - _ Total DOC 921,761 63,071 7% 900,470 900,470 - Deschutes On-site Pharmacy Contracted Services 304,556 - 0% 287,700 287,700 - Prescriptions 1,552,760 - 0% 1,600,000 1,600,000 - Other 13,250 3,331 15% 22,007 15,000 7,007 Total Pharmacy 1,870,566 3,331 0% 1,909,707 1,902,700 7,007- Total Expenditures 18,578,227 3,231,719 16% 20,024,347 18,856,322 1,168,025 Change in Fund Balance 1,746,441 26,751 471,653 790,316 318,663 Beginning Fund Balance 12,461,082 14,207,523 108% 13,190,000 14,207,523 1,017,523 Ending Fund Balance $ 14,207,523 $ 14,234,274 $ 13,661,653 $ 14,997,839 $ 1,336,186. I %of Exp covered by Revenues 109.4% 100.8% 102.4%1 104.2%I a)YTD-824.68 FTE. Projection-Two months annualized b) Fifty-two week rolling average Page 16 FAIR AND EXPO CENTER Statement of Financial Operating Data Through August 31,2015 Year to Date(16.7%of the FY 2015 year) FY 2016 Actual Actual 1%of Budget Budget 1 Projection 1 $Variance Operating Revenues Events Revenues $ 528,377 $ 68,414 14.8% $ 463,000 $ 507,873 $ 44,873 Storage 45,794 - 0.0% 50,000 50,000 - Camping at F&E 14,505 1,015 5.1% 20,000 21,015 1,015 Horse Stall Rental 37,698 825 1.7% 50,000 50,825 825 " ' ' ' ` ' '' ''';°� v. ,4 Y '','4 46 l'41 ,. .'. P lt. , aY �a ?k t{ wi" :., p' Y _ Concession%-Food 11,411 - N/A - - - Annual County Fair(net) 244,000 - 0.0% b) 294,835 282,581 (12,254) Interfund Contract 85,111 14,070 16.7% c) 84,422 84,250 (172) TRT-1%for Marketing 116,670 46,962 12.3% 382,641 382,641 - Miscellaneous 11,092 1,526 14.0% 10,900 5,526 (5,374) Total Operating Revenues 1,184,232 133,121 9.3% 1,427,101 1,473,269 46,168 Operating Expenditures: General F&E Activities Personnel Services 909,177 156,824 16.5% 951,266 949,544 1,722 Materials and Services 655,566 109,063 13.2% 825,027 830,959 (5,932) Total Operating Expenditures 1,564,743 265,887 15.0% 1,776,293 1,780,503 (4,210) Other: Park Acq/Dev(Fund 130) 29,000 - 0.0% 30,000 30,000 - Grants 280 - N/A - Rights&Signage 98,538 6,865 6.0% 115,000 109,865 (5,135) Interest 678 100 33.3% 300 350 50 Total Other 128,496 6,965 5% 145,300 140,215 (5,085) I Results of Operations (252,016) (125,801) (203,892) (167,019) 36,873 Transfers In/Out Transfer In-General Fund 365,000 50,000 16.7% 300,000 300,000 - Transfer In-Room Tax-(Fund 160) 110,770 4,290 16.7% 25,744 25,744 - Trans In(Out)-Fair&Expo Reserve - - 0.0% (62,740) (62,740) - Total Transfers In 475,770 54,290 20.6% 263,004 263,004 - Non-Operating Expenditures Debt Service 112,213 - 0.0% 116,709 116,709 - Capital Outlay 52,473 - N/A - - Total Non-Operating Expenditures 164,686 - 0.0% 116,709 116,709 - Change in Fund Balance 59,068 (71,511) (57,597) (20,724) 36,873 Beginning Fund Balance (345) 58,723 58.7% 100,000 58,723 (41,277) Ending Fund Balance -$ 58,723 $ (12,789) $ 42,403 $ 37,999 $ 4404) a) See"Food&Beverage Activities Schedule" b) Revenues and Expenses for the annual County Fair are recorded in a separate fund and the available net income is transferred to the Fair&Expo Center Fund. 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July 1, 2015 through August 31,2015(16.7% FY 2015 of Fiscal Year) FY 2016 Actual Actual % of Budget Budget Projected Variance Revenues Court Fines &Fees 459,548 47,357 11% a) 450,000 450,000 - Interest on Investments 456 79 15% 527 527 - Total Revenues 460,004 47,436 25% 450,527 450,527 - Expenditures Personnel Services 423,791 72,226 17% 436,236 436,236 - Materials and Services 162,205 22,387 13% 173,942 173,942 - Total Expenditures 585,996 94,613 16% 610,178 610,178 - Revenues less Expenditures (125,992) (47,177) (159,651) (159,651) - Transfers In-General Fund 74,398 24,292 17% 145,747 145,747 - Change in Fund Balance (51,594) (22,885) (13,904) (13,904) - Beginning Fund Balance 130,317 78,723 131% 60,000 78,723 18,723 End Fund Bal (Contingency) $ 78,723 $ 55,838 $ 46,096 $ 64,819 $ 18,723 a) Monthly revenue recorded in arrears. YTD is July, only. I Page 19 Deschutes County Campus Improvement(Fund 463) Inception through August 31, 2015 I Received and Committed or Expended Projected Total RESOURCES: Transfer in(Note A) $ 796,617 $ - $ 796,617 Transfer in- General Fund 150,000 - 150,000 Transfer in -General County Projects (142)(Note B) 820,000 120,000 940,000 Oregon Judicial Dept Payment 20,000 - 20,000 Interest Revenue 10,809 - 10,809 Total Resources 1,797,426 120,000 1,917,426 EXPENDITURES: Basement Jail/Boiler Demolition 41 168,109 - 168,109 Basement Public File View )E32 141,862 - 141,862 1st Floor Public File View 4133 117,980 - 117,980 1st Floor Restrooms/Haslinger Court JEW 401,231 - 401,231 1st Floor DeHoog/Bagley Court/Jury Room 4B5 81,702 - 81,702 Accounting Area Open Workspace Je6 40,257 - 40,257 Courthouse DA Offices Jel 34,348 - 34,348 Hearing Room Justice Bldg 2/Basement Phases 1/2 JB8 571,595 3038 923,633 "Stone Building" 720 - 720 Internal Service Fund Charges 7,583 - 7,583 Total Materials &Services 1,565,388 352,038 1,917,426 Revenues less Expenditures $ 232,038 $ (232,038) - Notes: A. Remaining proceeds of the OSP portion of the FF&C borrowing for the OSP/911 Building. B. FY 2016 Adopted Budget includes a$120,000 Transfer In from Fund 142. C s JRF 9/18/2015 Deschutes County North County Services Building Inception through August 31, 2015 ACTUAL Received and Encumbrances Project to Expended &Commitments . Date RESOURCES: . Rental 500 - 500 Expended from Fund 142 for Design Center 1,427,013 - 1,427,013 a). Transfers in: Fund 140 for Unger Remodel 755,000 - 755,000 b) Fund 142 for Unger Remodel - - c) Fund 142( FY 2012) 600,000 - 600,000 Fund 140 for Antler Building (P& I) 151,736 - 151,736 Interest Revenue 9,836 - 9,836 Total Resources $ 2,944,085 $ - $ 2,944,085 EXPENDITURES: Design Center-Hwy 97 Land &Building 1,402,013 - 1,402,013 Architecture/Design 47,092 - 47,092 Utilities 26,777 1,000 27,777 Fees, Permits&SDCs 520 - 520 Other 6,041 - 6,041 Total Design Center 1,482,443 1,000 1,483,443 Antler Building Land & Building 601,200 - 601,200 Building Improvements 42,364 - 42,364 Personal Property 6,793 - 6,793 Interest 2,827 - 2,827 Other 928 - 928 Total Antler Building 654,111 - 654,111 Unger Building Remodel Remodel Construction-Griffin Constr. 527,087 98,764 625,851 Architecture/Design 55,111 3,450 58,561 Relocation Costs 29,100 2,025 31,125 d) Fees& Permits 4,316 - 4,316 Utilities 7,086 1,500 8,586 Furniture, Fixtures& Equipment 6,686 13,000 19,686 Other 19,526 - 19,526 Total Unger Building Remodel 648,912 118,739 767,652 Other Internal Service Fund Charges 33,384 1,693 35,077 Evergreen School 3,803 - 3,803 Total Expenditures 2,822,654 121,432 2,944,086 Net $ 121,432 $ (121,432) (0) a)The property was purchased in FY 2011 with resources from Fund 142-General County Projects. Also, $25,000 was paid to the architect from Fund 142 in FY 2011. b) The resources for the Unger remodel will be provided by Fund 140 and Fund 142 c) Fund 142 to contribute for the personal property-controls&security system. d) The costs incurred through completion alternate facilities Parole& Probation will paid from Fund 462. jrf 9/18/2015 I