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2016-18-Minutes for Meeting December 28,2015 Recorded 1/20/2016 DESCHUTES NANCY BLANKENSHIP,P RECORDS �+�COUNTY CLERK ������ coMMISSIONERS' JOURNAL 01/20/2016 08:13:30 AM it NiIIIIIIIIIIIIIIIIIIII 2 1 -1 w/' Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, DECEMBER 28, 2015 Present were Commissioners Anthony DeBone, Tammy Baney and Alan Unger. Also present were Erik Kropp, Deputy County Administrator; David Doyle, County Counsel; Chris Doty, Road Department; Sara Crosswhite, 9-1-1; and four other citizens, including Ted Shorack of The Bulletin. Chair DeBone opened the meeting at 1:30 p.m. 1. Discussion regarding the Addition of a Limited Duration Position in the Road Department. Chris Doty provided an overview of a request for additional staffing. They have reached the minimum staffing level and now are experiencing some difficulties in handling core programs. Operators are needed for this purpose, as retirees and others who used to be on call are no longer available. They are down ten positions since 2008. They have been successful in receiving grants, and their budget outlook is positive. He would like to add one FTE as soon as possible for the FY 2015-16 budget, and they would like to train the person on chip seal so he or she would be ready for the chip seal season. There are 21 operators that compose two teams, with a supervisor for both. Chip seal is all about preparation in advance. The supervisors have been doing a lot of additional work that an operator should be doing. Minutes of Board of Commissioners' Work Session Monday, December 28, 2015 Page 1 of 7 Pages The Board is supportive of adding the position at this time. UNGER: Move support of adding this FTE as presented. BANEY: Second. VOTE: UNGER: Yes. BANEY: Yes DEBONE: Chair votes yes. 2. Discussion of a Sole Source Provider Agreement for 9-1-1. Sara Crosswhite spoke about the agreement. Some agencies are concerned about how the systems interact, causing technical challenges that need to be corrected. The Chiefs and Sheriff requested that this be evaluated, to determine where the issues lie. This would be done on a third-party basis with recommendations on how it can be adjusted. They are hoping to avoid having to get a new CAD system. The person doing the evaluation is not associated with either of the two system providers. UNGER: Move approval of County Administrator signature of the Agreement. BANEY: Second. VOTE: UNGER: Yes. BANEY: Yes. DEBONE: Chair votes yes. 3. Discussion and Decision Whether to Hear an Appeal of the Hearings Officer's Decision on Tumalo Irrigation District Lot of Record Verification. Cynthia Smidt gave an overview of the issue. The appellant is Central Oregon Landwatch. The purpose is to recognize land that was created outside of the typical land use process, going back into the 1970's. Throughout the year, they have used Hearings Officers' and Board decisions, but some development happened before land use was established. The decision does deal with some policy aspects. There were numerous deeds years ago that were conveyed, some properties were divided or combined, and the historic Tumalo Reservoir project information eventually went to the State. The State conveyed some of this back to Tumalo Irrigation District. Minutes of Board of Commissioners' Work Session Monday, December 28, 2015 Page 2 of 7 Pages The County holds records at least back to 1977 and the permit logs were reviewed as much as possible. They were unable to find a file that correlates with the consolidation of these parcels. Some were separated later. Conveying all those uinits of and does not eradicate those parcels. The Hearings Officer approved the lot of record request, through State law and LUBA decisions. Central Oregon Landwatch has appealed this. Commissioner Baney said that it is the County's Code and this is a compelling reason to hear this. The Commissioners agreed. Commissioner Baney asked if limited is appropriate. Ms. Schmidt recommended this on the record as it all should be there. Ms. Smidt said a lot of record allows for development. However, there is a wildlife overlay involved. The Board decided to hear this on the record only. UNGER: Move signature of Order No. 2015-058. BANEY: Second. VOTE: UNGER: Yes. BANEY: Yes. DEBONE: Chair votes yes. 4. Other Items. The Board indicated they did not have any items for the Sisters joint meeting. They would like to reschedule within about a month if possible. Commissioner Under is curious about how they are handling the water flow. Chair DeBone asked about weed issues. Commissioner Baney wondered about affordable housing. Erik Kropp said the lump sum from Brightside Animal Shelter was due this month. He would like to extend this for 90 days so they can come up with a business and repayment plan. There is a new attorney assigned to the Teater Trust who might be able to speak to early disbursement. Many of the payments are based on the trust funds. Minutes of Board of Commissioners' Work Session Monday, December 28, 2015 Page 3 of 7 Pages Commissioner Baney is concerned about the agreement years ago that was to salvage an agency that was struggling. They are now many years down the road and the organization's management seems to think it is appropriate to ask for five more years. The County negotiated bank debt and loaned them a lot of money, but is not being treated as a partner. She does not want to wait five years for repayment for what was bad debt. In her view, there has not been appropriate planning done during all this time. She wants to be careful about any assumptions they might make since the County has been so patient. Chair DeBone said staff and management has turned over and do not seem to know the history. Commissioner Unger feels the new person was not aware of the history. The Teater Trust was being held as collateral. Commissioner Baney stated she met with their Board to talk about fundraising and programs, and a capital campaign. She does not want to go another five years and perhaps end up with a request for a write-off. Commissioner Unger noted that they should be able to make payments on time. They did get a substantial amount of money when COCC purchased the event center. This is an emotional issue and it is difficult to come to the right model. Commissioner Baney said even if they got the trust funds, they still need a business plan for the future. BANEY: Move approval of the agreement allowing ninety days to work on this. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. UNGER: Move approval of the minutes as presented on the consent agenda. BANEY: Second. VOTE: UNGER: Yes. BANEY: Yes. DEBONE: Chair votes yes. Discussion occurred regarding marijuana businesses and land use. The Board wondered what The Bulletin is writing when it appears they are not informed. Minutes of Board of Commissioners' Work Session Monday, December 28, 2015 Page 4 of 7 Pages Commissioner Baney feels that those who are the most irate about the issue are those who would benefit financially. That is who she has heard from. Chair DeBone noted that there are some very different opinions and some of these will never be resolved. It is available within the cities and people can grow their own, but this issue has a lot to do specifically with land use. Mr. Doyle said that the County can start to regulate medical marijuana sites in the near future, regardless of the opt out. This might be a chance for a test case. Commissioner Baney stated that she was naive thinking that those who say they want to be regulated and partner with the County really want to cooperate; they have a lot more going on, and know there will be legal ramifications. They seem to think it has to be grown in Deschutes County when the purchasers really don't care where it comes from. Discussion occurred about licensing and zoning ramifications. Chair DeBone is not opposed to some growing in the County on EFU land, but this needs clarity. Commissioner Baney said that those who bought EFU land for the view do not want a farm use such as this next to them, but also need to realize that they purchased in EFU where a variety of farm uses are allowed. Commissioner DeBone asked what happens if this went to a vote and it was voted back in. Mr. Doyle said there is thirty days after the vote to develop parameters. Commissioner Baney asked about the right to farm issue. It is unknown if something `reasonable' will be reasonable to everyone. Attorney Steve Holtburg says that right to farm trumps all. The County could put in guidelines and end up losing in court. This could result in a free-for-all. Commissioner Unger said the medical part is out of control already and needs to g p Y be reined in. It is hard to demand that people be good neighbors. Chair DeBone stated that some want a fully controlled crop. Energy use is an issue if it is going to be grown all year. He feels there should be a natural cycle to a crop. Commissioner Unger agreed that right to farm should focus on normal. crops. The legislature really needs to define this. Commissioner Baney said that perhaps they should ask the legislators to provide better guidance during the short session. Regarding forming a committee to review this issue, the Commissioners are uncertain if this will help. There are some discussions that need to happen either way. The committee would need some guidelines. Minutes of Board of Commissioners' Work Session Monday, December 28, 2015 Page 5 of 7 Pages Commissioner Unger would like to make some decisions on a conservative basis, which can be relaxed later if appropriate. Commissioner Baney said that there are some who are looking only at the money to be made. There will still be a black market element. She thinks the restrictions in some counties in Colorado and Washington are much greater than what is being considered here. Commissioner Unger noted that it has to be defensible. Commissioner Baney said that the Farm Bureau would be difficult to fight if it became a statewide issue. Mr. Doyle said that the legislature gave HB 3400 right to farm protection specifically. Commissioner Unger wants to see more direction from the legislature. Mr. Kropp said that the committee needs to come up with something for either now, or advise whether it should go to the voters. Commissioner Unger does not think going to the voters will give the voters enough information to be fully informed. Chair DeBone wants to address the problems now happening regarding the medical marijuana grows. Mr. Doyle said this could be refined starting the end of March. Some of those operations are not on EFU land and supposedly they will not be grandfathered in. Obviously some of them want to expand what they are already doing into the retail aspects. Commissioner Baney does not have a problem with people trying to make a profit, but not at the expense of others. Some will follow the rules while others will not. Commissioner Unger noted that they can't even know about future possibilities as to harvesting and growing; there is too much yet unknown. The Board would like to have additional one-on-one discussions with Legal and Community Development on this issue. The Board discussed the Better Together program. Commissioner Unger wants to see a plan for students and media to interview businesses so they can see how businesses run. He may want to provide a grant of$1,000 for something like this. 5. Adjourn. Being no further items discussed, the meeting adjourned at 3:45 p.m. Minutes of Board of Commissioners' Work Session Monday, December 28, 2015 Page 6 of 7 Pages DATED this J3 Day of 2016 for the Deschutes County Board of Commissioner á&3t. W"`f-- Alan Unger, Chair Tammy Baney, Vf Chair ATTEST: (510/) Anthony DeBone, Commissioner Recording Secretary Minutes of Board of Commissioners' Work Session Monday, December 28, 2015 Page 7 of 7 Pages 0 0 U 3` t kes en s.. 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Several law enforcement agency stakeholders asked the District to consider using some of the funds to accomplish the District's strategic goal of a full Computer Aided Dispatch (CAD) and law enforcement Records Management System (RMS) integration. The District's CAD system is the primary tool used by staff to manage incoming calls for service and the subsequent dispatching and tracking of every incident, emergent and non-emergent, for all law enforcement, fire and emergency medical services agencies. A CAD change is the most significant technology decision a dispatch center can make, requiring careful consideration to assure District processes are enhanced or at a minimum, remain at least as efficient as they are now. Proposed Statement of Work (SoW) The proposed SoW from ADCOMM Engineering takes a two phased approach to evaluating the current status of this technology. The first part will help make the technologies currently in use work together more effectively. The second phase (to run concurrently) will gather information to help all stakeholders detail their requirements to assure a CAD demonstration from New World Systems (the RMS used by law enforcement) is tailored to show how the requirements of dispatch staff members and responders will be met if a change is made. Issue for Board Consideration ADCOMM Engineering is currently serving as the District's consultant for the radio project for a not to exceed amount of $101,000. Staff proposes adding the attached SoW to the company's responsibilities for an additional $95,000 for a maximum total of $196,000. The funds for this work are available in the District's current budget. Staff recommends adding to ADCOMM's current scope of work due to: • Satisfaction with the work done to date by the company on the radio project. • The company's familiarity with the District, its staff, technical systems, needs and goals will result in a more timely work product which also makes it unlikely other firms would be able to match the cost. • User agency members are urging a rapid procurement process so work can start to address significant technical system issues related to the CAD system and end user Mobile Data Computers (MDCs). • Confidence the company has the specialized expertise required for the analysis and capacity to start work immediately. Recommendation and Action Requested Approve the addition of $95,000 to the scope of work to be performed by ADCOMM Engineering for a maximum total expenditure of$196,000. Attendence Operations Manager Sara Crosswhite will attend the 1:30 p.m. study session on December 28, 2015. Jar=s - eC, 101:k Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., MONDAY, DECEMBER 28, 2015 Pursuant to ORS 192.640, this agenda includes a list of the principal subjects anticipated to be addressed at the meeting. This notice does not limit the ability of the Board to address additional subjects. Meetings are subject to cancellation without notice. This meeting is open to the public and interested citizens are invited to attend. Work Sessions allow the Board to discuss items in a less formal setting. Citizen comment is not allowed, although it may be permitted at the Board's discretion. If allowed, citizen comments regarding matters that are or have been the subject of a public hearing process will NOT be included in the official record of that hearing. Work Sessions are not normally video or audio recorded, but written minutes are taken for the record. 1. Discussion regarding the Addition of a Limited Duration Position in the Road Department — Chris Doty 2. Discussion of a Sole Source Provider Agreement for 9-1-1 —Sara Crosswhite 3. Discussion and Decision Whether to Hear an Appeal of the Hearings Officer's Decision on Tumalo Irrigation District Lot of Record Verification — Cynthia Smidt Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners'meeting rooms at 1300 NW Wall St.,Bend,unless otherwise indicated. Ifyou have questions regarding a meeting,please call 388-6572. Deschutes County encourages persons with disabilities to participate in all programs and activities. To request this information in an alternate format please call(541)617-4747,or email ken.harms @deschutes.org. Board of Commissioners' Work Session Agenda Monday,December 28, 2015 Page 1 of 2 4. Other Items These can be any items not included on the agenda that the Commissioners wish to discuss as part of the meeting, pursuant to ORS 192.640. At any time during the meeting, an executive session could be called to address issues relating to ORS 192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories. Executive sessions are closed to the public; however, with few exceptions and under specific guidelines, are open to the media. 5. Adjourn Meeting dates, limes and discussion items are subject to change. All meetings are conducted in the Board of Commissioners'meeting rooms at 1300 NW Wall St.,Bend,unless otherwise indicated. Ifyou have questions regarding a meeting,please call 388-6572. Deschutes County encourages persons with disabilities to participate in all programs and activities. To request this information in an alternate format please call(541)617-4747, or email ken.harms @deschutes.org. Board of Commissioners' Work Session Agenda Monday, December 28,2015 Page 2 of 2 01-ES 0 0004° For Recording Stamp Only Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, DECEMBER 28, 2015 Commissioners'Hearing Room -Administration Building- 1300 NW Wall St.,Bend Present were Commissioners Anthony DeBone and Alan Unger; Commissioner Tammy Baney was out of the office. Also present were Erik Kropp, Deputy County Administrator; Dave Doyle, County Counsel; Matt Martin, Community Development; and one other citizen. 1. CALL TO ORDER Chair DeBone opened the meeting at 10:00 a.m. 2. PLEDGE OF ALLEGIANCE 3. CITIZEN INPUT None was offered. CONSENT AGENDA BANEY: Move approval of the Consent Agenda, except for the minutes that she still needs to review in part. UNGER: Second. Minutes of Board of Commissioners' Business Meeting Monday, December 28, 2015 Page 1 of 5 VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. 4. Board Signature of Order No. 2015-059, Increasing the Number of Fair Board Members from Five to Seven, as Allowed by ORS 565.210 5. Board Signature of a Letter Reappointing Mike Schiel to the Fair Board, through December 31, 2018 6. Board Signature of Document No. 2016-001, Approving a Personal Services Agreement for Nurse-Practitioner Services (Harry Borcherding, NP) 7. Board Signature of Letters Appointing Chuck Arnold and Cris Converse to the Upper Deschutes Watershed Council, through January 31, 2018 8. Board Approval of County Administrator's Signature of Deschutes County Investment Policy #F-10 9. Board Signature of Minutes: • Work Sessions of December 7, 9 and 21, 2015 • Business Meetings of December 7, 9 and 21, 2015 • Public Hearing on Goal 11 Exception Process, October 28, 2015 ▪ Public Hearing on Marijuana Businesses, December 2, 2015 • Budget Committee Meeting of December 15, 2015 ACTION ITEMS 10. Before the Board was Consideration of Second Reading by Title Only, and Adoption of Ordinances No. 2015-013, 2015-014, 2015-015, 2015-016, 2015- 017 and 2015-018, Housekeeping Changes Required for Consistency and Compliance Reasons. Matt Martin provided a brief overview of the Ordinances. These are corrections and omissions, and clarifications to State law. There were no comments received and no chang es. UNGER: Move second reading by title only of the Ordinances. BANEY: Second. VOTE: UNGER: Yes. BANEY: Yes. DEBONE: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Monday, December 28, 2015 Page 2 of 5 Chair DeBone conducted the second readings by title only of each Ordinance individually. BANEY: Move adoption of the Ordinances. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 11. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District in the Amount of $1,131.97. UNGER: Move approval, subject to review. BANEY: Second. VOTE: UNGER: Yes. BANEY: Yes. DEBONE: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY SERVICE DISTRICT 12. Before the Board was Consideration of Board Signature of Document No. 2015-754, an Intergovernmental Agreement between OSU/Extension and Deschutes County regarding 4-H/Extension Services. Erik Kropp explained the item, and introduced Dana Martin, who is the regional manager for OSU/Extension/4-H. The agreement lays out the responsibilities of each entity. This year, there were several County positions that were moved from the County to OSU, at the request of OSU. Ms. Martin said there was an agreement entered into when the District was formed and it has been updated over the years. Mr. Kropp stated that the previous agreement did not have a term date, which OSU wanted, so this one will expire in 2020. Minutes of Board of Commissioners' Business Meeting Monday, December 28, 2015 Page 3 of 5 Commissioner Unger asked about the levy that funds the District, and how to bring more funds in for their work. Ms. Martin replied that they are always looking for grants and other sources of revenue. They feel they do a good job fulfilling the needs of citizens. They got an increase from the State to fund other positions, which had been supplemented by the County in the past. They are now considering their need for additional space. Chair DeBone said he has been involved with 4-H for years and is thankful for what they do. Commissioner Unger added that he works with them on the Forest Collaborative as well. BANEY: Move approval of County Administrator's signature of the agreement. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. 13. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District. There were no vouchers for this week. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 14. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of$3,841,237.18. Mr. Kropp said this amount includes some year-end closing items and utilities; and some foreclosed property payments. Annul IT infrastructure testing was conducted and the invoice for this is also included. UNGER: Move approval, subject to review. BANEY: Second. VOTE: UNGER: Yes. BANEY: Yes. DEBONE: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Monday, December 28, 2015 Page 4 of 5 15. OTHER ITEMS None were offered. 16. ADJOURN The meeting adjourned at 10:12 a.m. DATED this te--- Day of 2016 for the Deschutes County Board of Commissione . L•L£�Cwc- a4/44-- Alan Unger, Chair Tammy Baney, Vi Chair ATTEST: 444k:tig(Lia,L—_ Anthony DeBone, Commissioner Recording Secretary Minutes of Board of Commissioners' Business Meeting Monday, December 28, 2015 Page 5 of 5 U•CN �• t ►, Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97703-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org g BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., MONDAY, DECEMBER 28, 2015 Commissioners'Hearing Room -Administration Building - 1300 NW Wall St., Bend Pursuant to ORS 192.640, this agenda includes a list of the principal subjects anticipated to be considered or discussed at the meeting. This notice does not limit the ability of the Board to address additional subjects. Meetings are subject to cancellation without notice. This meeting is open to the public and interested citizens are invited to attend. Business Meetings are usually recorded on video and audio, and can be viewed by the public live or at a later date; and written minutes are taken for the record. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the Recording Secretary. Use the microphone and clearly state your name when the Board Chair calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public hearing not being conducted as a part of this meeting will NOT be included in the official record of that hearing. If you offer or display to the Board any written documents,photographs or other printed matter as part of your testimony during a public hearing, please be advised that staff is required to retain those documents as part of the permanent record of that hearing. Board of Commissioners' Business Meeting Agenda Monday, December 28, 2015 Page 1 of 7 CONSENT AGENDA Information on items listed on the Consent Agenda has been made available in advance to the Commissioners and the public,for review. These items are considered to be routine, and can be approved by one motion of the Board. If separate discussion is desired on a particular item, that item may be removed from the Consent Agenda by any Commissioner, and addressed as a regular agenda item. 4. Board Signature of Order No. 2015-059, Increasing the Number of Fair Board Members from. Five to Seven, as Allowed by ORS 565.210 5. Board Signature of a Letter Reappointing Mike Schiel to the Fair Board, through December 31, 2018 6. Board Signature of Document No. 2016-001, Approving a Personal Services Agreement for Nurse-Practitioner Services (Harry Borcherding, NP) 7. Board Signature of Letters Appointing Chuck Arnold and. Cris Converse to the Upper Deschutes Watershed Council, through January 31, 2018 8. Board Approval of County Administrator's Signature of Deschutes County Investment Police #F-10 9. Board Signature of Minutes: • Work Sessions of December 7, 9 and 21, 2015 • Business Meetings of December 7, 9 and 21, 2015 • Public Hearing on Goal 11 Exception Process, October 28, 2015 • Public Hearing on Marijuana Businesses, December 2, 2015 • Budget Committee Meeting of December 15, 2015 ACTION ITEMS 10. CONSIDERATION of Second Reading by Title Only, and Adoption of Ordinances No. 2015-013, 2015-014, 2015-015, 2015-016, 2015-017 and 2015- 018, Housekeeping Changes Required for Consistency and Compliance Reasons —Matt Martin, Community Development Department Suggested Actions: Move second reading of Ordinances Nos. 2015-013 through 2015-018; move adoption. Board of Commissioners' Business Meeting Agenda Monday, December 28, 2015 Page 2 of 7 CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 11. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY SERVICE DISTRICT 12. CONSIDERATION of Board Signature of Document No. 2015-754, an Intergovernmental Agreement between OSU/Extension and Deschutes County regarding 4-H/Extension Services --Erik Kropp, Administration 13. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 14. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County 15. OTHER ITEMS These can be any items not included on the agenda that the Commissioners wish to discuss as part of the meeting, pursuant to ORS 192.640. At any time during the meeting, an executive session could be called to address issues relating to ORS 192.660(2)(e), real property negotiations; ORS n labor negotiations; ORS 192.660(2)(h), litigation; 192.660(2)(d), 192.660('2)(b), personnel issues; or other executive session categories. Executive sessions are closed to the public; however, with few exceptions and under specific guidelines, are open to the media. 16. ADJOURN Board of Commissioners' Business Meeting Agenda Monday, December 28, 2015 Page 3 of 7 To watch this meeting on line, go to: http://www.deschutes.orq/bcclpage/board-meeting-videos Please note that the video will not show up until recording begins. You can also view past meetings on video by selecting the date shown on the website calendar. ®® Deschutes County encourages persons with disabilities to participate in all programs and 0,0 activities. To request this information in an alternate format please call (541)617-4747, or email ken.harms©deschutes.org. FUTURE MEETINGS: (Please note:Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners'meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting,please call 388-6572.) Friday, December 25 Most County offices will be closed to observe Christmas Day. Monday, December 28 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session—could include executive session(s) Wednesday, December 30 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session—could include executive session(s) Friday, January 1 Most County offices will be closed to observe New Years'Day. Monday, January 4 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session—could include executive session(s) Tuesday, January 5 3:30 p.m. Regular Meeting of Public Safety Coordinating Council Board of Commissioners' Business Meeting Agenda Monday, December 28, 2015 Page 4 of 7 Wednesday, January 6 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session—could include executive session(s) 6:00 p.m. Continued Public Hearing on Goal 11 Options—La Pine High School Thursday, January 7 8:00 a.m. Regular Joint Meeting with the Sisters City Council, Sisters City Hall Wednesday, January 13 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session—could include executive session(s) Friday, January 15 7:30 a.m. Joint Meeting with La Pine and Sunriver Chambers of Commerce, at 1,000 Trails Monday, January 18 Most County offices will he closed to observe Martin Luther King, Jr. Day. Tuesday, January 19 10:00 a.m. 911 User Board Meeting, at 911 Wednesday, January 20 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session—could include executive session(s) Monday, January 25 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session--could include executive session(s) Wednesday, January 27 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session—could include executive session(s) Board of Commissioners' Business Meeting Agenda Monday, December 28, 2015 Page 5 of 7 Monday, February 1 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session—could include executive session(s) Tuesday, February 2 3:30 p.m. Regular Meeting of Public Safety Coordinating Council Wednesday, February 3 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session—could include executive session(s) Wednesday, February 10 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session—could include executive session(s) Monday, February 15 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session—could include executive session(s) Tuesday, January 16 10:00 a.m. 911 User Board Meeting, at 911 Monday, February 22 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session—could include executive session(s) Wednesday, February 24 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session—could include executive session(s) Board of Commissioners' Business Meeting Agenda Monday, December 28, 2015 Page 6 of 7 Monday, February 29 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session—could include executive session(s) Tuesday, March 1 3:30 p.m. Regular Meeting of Public Safety Coordinating Council Wednesday, March 2 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session—could include executive session(s) Monday, March 7 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session—could include executive session(s) Deschutes Coogra and activities. To request unty this information encourages persons in an alternate with disabilities format please to call participate(541)in all 617 pr-474ms 7, or email ken.harmsAdeschutes.orq. Board of Commissioners' Business Meeting Agenda Monday, December 28, 2015 Page 7 of 7