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2016-46-Minutes for Meeting January 25,2016 Recorded 2/10/2016 J-fEs r, c c 0 a i❑x"41 { ► ► DESCHUTES COUNTY OFFICIAL RECORDS NANCY BLANKENSHIP, COUNTY CLERK CJ X016 46 � COMMISSIONERS' JOURNAL 02/10/2016 08:35:44 AM - 111111111111111111111 _ �tEL4_ _ w,.�.,p ---■ Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1 960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, JANUARY 25, 2016 Present were Commissioners Alan Unger and Anthony DeBone; Commissioner Tammy Baney was out of the office. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; Dave Doyle, County Counsel; and,for a portion of the meeting, Keith MacNamara and Richard Gorby, Veterans 'Services; Will Groves and Nick Lelack, Community Development; Jessica Jacks and Penny Pritchard, Health Department; Whitney Malkin, Communications; Wayne Lowry, Finance; Judith Ure, Administration; and one other citizen. 1. Update from the Deschutes County Veterans' Services Office. Keith MacNamara gave an overview and update of the services of his department and some future goals. (A copy is attached for reference.) The biggest issue remains the wait time to meet with veterans; however, it is down from over seven weeks to around four weeks. Veterans are being referred to Veterans' Services from the Social Security Administration, the Oregon Department of Health, and medical facilities. They have recently begun coordinating transportation for veterans with the Veterans' Administration and Cascades East Transit. They can utilize temporary help, but those individuals are not allowed to deal with files that contain medical or similar information. Minutes of Board of Commissioners' Work Session Monday,January 25,2016 Page 1 of 9 The e-benefits program is helping some veterans, once time has been set aside for training. Expansion and enhancement funds will be requested for this coming year. He said that the temporary help situation needs to be discussed to determine if it would be better to use these funds instead for an assistant veterans' officer, who would not be limited by issues of confidentiality. Tom Anderson said last year that the Budget Committee asked about getting volunteers to help with some of this. Mr. MacNamara replied that the work done by volunteers is limited and there needs to be control over the information shared. There are certifications required to fully help the veterans; no one else can legally do the claims work. Mr. MacNamara introduced Richard Gorby, who is acting as ombudsman. Mr. Gorby stated that Deschutes County is the first one in the state to utilize an ombudsman position. This helps veterans will the first steps of getting assistance. The State Employment Department no longer has veterans' representatives, and no one meets with incarcerated veterans except him. This provides an official voice in the community. Senator Tim Knopp sponsored a bill to allow an ombudsman for other areas, which passed the legislature. This program is mostly volunteers, but there may be funds available for transportation if there is enough outreach. 2. Finance/Tax Update. Wayne Lowry provided an update, explaining that the average earnings on the portfolio went up about five basis points in December, and Treasury rates went up as well. Since then, those really have declined. It is a very volatile market at this point. The pool rate is at .67, but this might be reduced. They are under the pool limit due to tax distributions. Of the sixteen significant funds, as of the end of December they had 48.5 vacant year ago. He tried to get departments to look at positions, down from 70 a yea ag g p revenue and change their projections in a timely manner. The Clerk's filings have been strong. Fund 255 is a County fund that houses the Sheriff's levy funds. Public Health and Behavioral Health are showing variances. Some funds are lower than anticipated, but expenses are also down as it self-adjusts. Community Development has some variances shown and he expects to see more on the staffing side. Income is about 19.5% higher than a year ago. Minutes of Board of Commissioners' Work Session Monday,January 25,2016 Page 2 of 9 Solid Waste expects $700,000 more income than a year ago. Some of this will go into reserves or paying for expanded days and hours. Commissioner DeBone asked about the Jefferson County fund. Mr. Lowry said that this involves the fire district that covers more than one county. Justice Court's projections of expenses exceed revenue at this point, but this is supposedly for five months instead of six. They should do better overall this year. The capital projects are nearly complete except for some remodels, and those are on track. 3. Review of Discretionary Grant Applications. Judith Ure said they are ahead on funds at this point. Mr. Anderson said he talked with Commissioner Baney and she told him what she would support. • Latino Community Association—Fundraising Events - $1,500 One event already happened and the other has not. The Board has granted funds for these in the past. The request was approved. • OSU Extension —Living on a Few Acres Program-- $2,500 This event has been popular for years. Commissioner DeBone asked if this could be moved to different locations once in a while, such as Bend. Usually this is held at the Fair & Expo. Chair Unger said it is more challenging if it is off-site and they only do it once a year. Commissioner DeBone said they might be able to have more participants if it was held elsewhere. The Commissioners granted $500 each. • United Way— Trauma Informed Communities Project - $1,500 This is a film screening event that was held in December, but they are still collecting funds for it. The Commissioners granted one-third each. • Opera Bend, Original Work— Events - $3,000 This was submitted by Ellen Waterston, and takes place in June. They will start locally and then go to other parts of the state. Chair Unger would like to grant the requested amount since the County does not provide a lot of support for cultural events. Commissioners Unger and DeBone granted $1,000 each; Commissioner Baney granted $500. Minutes of Board of Commissioners' Work Session Monday,January 25,2016 Page 3 of 9 • Sisters School District— Community Radio Operations - $2,500 This would be for replacement equipment with a little for operations. They lost their signal for a while and had to search for another. Commissioners Unger and DeBone granted $1,000 each. Mr. Anderson stated that Commissioner Baney thinks that the Sisters City Council should be approached first, and maybe Nathan Garibay of Emergency Services has some funds available for this. • CLEAR Alliance —Equipment Needs - $2,500 The request was for funding for a projector, laptop and software to enable them to make presentations to schools. Chair Unger asked how they are engaging with the Health Department; this was a question last year. He does not want to decide on this now, but find out more. Commissioner DeBone asked that they should call him so he can learn more. He agrees with early childhood development education, but they should be more involved with the Health Department. Chair Unger stated that their board is all law enforcement and judicial, and should include others. • Younity— Challenge Days - $1,500 Ms. Ure said this has been funded in the past to help young people deal with issues related to bullying and other youth-related problems. This would take place in a middle school. The Commissioners granted one-third each. 4. Discussion of Widgi Creek Development Application. Will Groves said the Hearings Officer felt there is a huge overlap of the two matters, so the hearings were combined in general. The speakers explained their concerns for either or both. Some of this goes back a long time. Chair Unger asked for a map, and wants to know if the governing bodies are the same for both. He wondered if some of this might affect how Black Butte Ranch can develop. Widgi Creek has residential and resort facilities, adjacent to the Inn of the 7th Mountain on the way to Mt. Bachelor. Widgi Creek came into play in 1983 as part of the Inn, but now is separate. It has single family dwellings as well as condominium type facilities. It was allowed as a resort in the forest zone. After that, LCDC added a resort community category. Minutes of Board of Commissioners' Work Session Monday,January 25,2016 Page 4 of 9 In 2001, the County tried to apply this to Widgi Creek, as it was largely built out and no longer a forest, and code was adopted for this as a resort community. A resort community is different from a destination resort. A destination resort is a new use to bring in business. Resort community recognizes this as it is. This caused some confusion as to whether this change was meant to delete the master plan. The Hearings Officer felt that this was a part of it; that the master plan was meant to do what could be done just at that time. The goal exception statement seems to mean something different to many people. There was a bankruptcy involved and some amenities are now in private ownership. The owner of these facilities has proposed two new subdivisions there. One would be nine zero lot line parcels. The other application is to replace the existing pool and amenities and include a small subdivision. The Hearing Officer felt these could not be allowed, and that it should remain undeveloped. There is a lot of debate as to whether this is part of the golf course or separate from it. The pool is in disrepair and there have been efforts to fix this, but it would take redevelopment to do it right. The Hearings Officer feels the layout is awkward. The traffic planner was not concerned but others are. The applicant will try to do some mild adjustments. The plat for Elkai Woods shows a common area to benefit the HOA. This was never conveyed to the homeowners. It does not follow what is typical for this type of property. When you are replatting, the rules come out of ORS 92, and the Hearing Officer said that some of the wording should be removed, but the ORS does not make this clear. When the pool was developed, an agreement was made with the County regarding its maintenance, and the Hearings Officer said they cannot vacate this agreement. This would be a pre-cursor event. The hearing was noticed for January 27, but due to scheduling issues, the applicant would like the hearing continued to February 29. The applicants and opponents are amenable to this, and there is time available. There is a lot of interest and there will probably be a lot of testimony at both hearings. Combining the testimony of both seems to work well for everyone. Chair Unger asked about LUBA in this regard. Mr. Groves stated that the Milepost 1 decision has to do with a development in the 7th Mountain that also included some property in Widgi Creek. Minutes of Board of Commissioners' Work Session Monday,January 25,2016 Page 5 of 9 This went to the Hearings Officer and to LUBA, and was remanded to the Hearings Officer and is not yet resolved. The parties in this decision has agreed to a stipulated settlement so that it is separate, and the parties have agreed that whether the master pan applies will not be considered, and the Milepost 1 decision will stand alone. Chair Unger wanted clarification on the ownership of Widgi Creek over time, and a parallel of how Black Butte Ranch is similar and different. 5. Other Items. Jessica Jacks and Penny Pritchard, Prevention, spoke about a grant request that is due on January 27. It has to do with dealing with tobacco issues, including non- traditional uses. This grant would help assess tobacco use in the County and come up with information on the impacts. It would include information and cooperation of the cities and other agencies. This work group would conduct this work and a contractor would be hired to coordinate and facilitate. There would be no additional FTE but would need some staff time to participate in the process. The COHC has provided a letter of support. Commissioner DeBone supports the concept. He asked about the cities and the level of participation and wanted to know if they are committed to this. Ms. Pritchard stated they would proceed with staff at this point and then involve the cities when it is better defined. They have been part of presentations and this is one of the next steps. The cities have been supported throughout the process. Chair Unger is supportive, and noted that there might be challenges. The Board can help with this if needed later. Commissioner Unger is concerned about the retail licensing portion and whether the cities might just focus their efforts with that, rather than the educational or other components. Ms. Pritchard stated she will be talking with the cities to find out who the appropriate people are to participate. DEBONE: Move approval of the grant application and letter of support. UNGER: Second. VOTE: DEBONE: Yes UNGER: Chair votes yes. Minutes of Board of Commissioners' Work Session Monday,January 25,2016 Page 6 of 9 Will Groves asked about possible site visits to Lower Bridge, which the Commissioners were to do individually. Tom Anderson asked if there needs to be staff present and if it should just be with staff. David Doyle stated that he does not know if it is wise to proceed. Commissioner DeBone wants to see the property. Chair Unger asked if they can go on their own. Mr. Doyle stated that this is highly controversial and it could be construed as a procedural error. He does not want this remanded by LUBA for this reason. It would be safer to view from a public road. Mr. Groves said they could do a Google Earth tour as well, through staff. Both parties want to respond to whatever is put in the record, and it closes this week for the Commissioners' observations. Both parties will let the schedule go longer if necessary. They will try to do a joint site visit on Thursday or Friday afternoon. John Laherty stated that there was a manufactured home in Crooked River Ranch that caught fire, burned down, was abandoned by the owner and he would not clean it up. The building official declared it dangerous and it had to be abated by the County. The burned material was removed and went to the Crook County landfill. The County can recover the costs of abatement, with ten days' notice to the property owner. Anyone can come forward to challenge the action or costs. The Board can decide what amount is appropriate to compensate the County and whether to initiated a personal action against the owner or have it become a lien. This would take place on February 10, and the preference is for a lien. Nick Lelack stated that removing the trash makes the property more valuable. This has been going on for a couple of years. Mr. Laherty stated that there was a mortgage on the property and this took some time. Ultimately, the bank dropped the foreclosure action and released its lien, rather than clean it up. This is time sensitive since the owner could try to sell it before the lien is in place. Mr. Lelack said that the Road Department and a jail work crew did the work and hauling. DEBONE: Move approval of an Order setting the hearing date. UNGER: Second. VOTE: DEBONE: Yes UNGER: Chair votes yes. Minutes of Board of Commissioners' Work Session Monday,January 25, 2016 Page 7 of 9 Nick Lelack stated there is a Planning Commission meeting on Thursday, and asked the Commissioners if any of them want to meet with Susan Tenno before then. The meeting will include addressing the Pilot Butte Canal historic designation. There was a brief discussion of the designation, and Chair Unger feels there are other concerns, such as endangered species and water uses, to consider. Mr. Lelack will draft a letter for the Board to review. There is a joint meeting on February 23 with the City of Redmond Council, followed by a hearing on cellular towers in the urban growth boundary. Mr. Lelack said Redmond will prepare a text amendment, and eventually a recommendation will come to the County. Chair Unger said that they should defer to the City since it will be their property to manage. for the regular meeting, which will take place Mr. Anderson suggested that topics g ar g, p about a half-hour before the hearing, could include the 9-1-1 levy, Centennial activities, and the DSL land swap update. Commissioner DeBone asked for an update on industrial land being developed and job creation. Chair Unger said he is obtaining information on marijuana land use issues to share with State representatives, including maps and aerial photographs. Chair Unger explained that the AOC sessions have changed this month, so groups will be meeting on February 1 instead of February 8. He hopes to spend February 1 with committees at AOC and try to address various issues while there. The regular Board meetings for Monday, February 1 were canceled due to this change. There will also be no afternoon work session on February 10 due to conflicting schedules, but the Board morning business meeting will occur. Mr. Anderson said that they are required to recertify the La Pine Industrial Park properties with the State, and presented a letter in this regard. It is also signed by the City of La Pine, and endorses the parameters and original conditions. DEBONE: Move signature. UNGER: Second. VOTE: DEBONE: Yes UNGER: Chair votes yes. Minutes of Board of Commissioners' Work Session Monday,January 25,2016 Page 8 of 9 O�JKts C.O`Z _ NeAfilt 1 K.� 17 „1 Deschutes County Board of Commissioners —400 TuRsA, 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., MONDAY, JANUARY 25, 2016 Pursuant to ORS 192.640, this agenda includes a list of the principal subjects anticipated to be addressed at the meeting. This notice does not limit the ability of the Board to address additional subjects. Meetings are subject to cancellation without notice. This meeting is open to the public and interested citizens are invited to attend. Work Sessions allow the Board to discuss items in a less formal setting. Citizen comment is not allowed, although it may be permitted at the Board's discretion. If allowed, citizen comments regarding matters that are or have been the subject of a public hearing process will NOT be included in the official record of that hearing. Work Sessions are not normally video or audio recorded, but written minutes are taken for the record. 1. Update from the Deschutes County Veterans' Services Office —Keith MacNamara 2. Finance/Tax Update — Wayne Lowry Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners'meeting rooms at 1300 NW Wall St.,Bend, unless otherwise indicated If you have questions regarding a meeting,please call 388-6572. Deschutes County encourages persons with disabilities to participate in all programs and activities. To request this information in an alternate format please call(541)330-4640,or email anna.johnson a( deschutes.orq. Board of Commissioners' Work Session Agenda Monday,January 25,2016 Page 1 of 2 3. Review of Discretionary Grant Applications —Judith Ure • Latino Community Association—Fundraising Events - $1,500 • OSU Extension—Living on a Few Acres Program — $2,500 • United Way— Trauma Informed Communities Project - $1,500 • Opera Bend, Original Work—Events - $3,000 • Sisters School District — Community Radio Operations - $2,500 • CLEAR Alliance—Equipment Needs - $2,500 • Younity — Challenge Days - $1,500 4. Discussion of Widgi Creek Development Application— Will Groves 5. Other Items These can be any items not included on the agenda that the Commissioners wish to discuss as part of the meeting, pursuant to ORS 192.640. At any time during the meeting, an executive session could be called to address issues relating to ORS 192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories. Executive sessions are closed to the public; however, with few exceptions and under specific guidelines, are open to the media. 6. Adjourn Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners'meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting,please call 388-6572. Deschutes County encourages persons with disabilities to participate in all programs and activities. To request this information in an alternate format please call(541)330-4640,or email anna.johnson @deschutes.orq. Board of Commissioners' Work Session Agenda Monday,January 25,2016 Page 2 of 2 6. Adjourn. Being no further discussion, the meeting was adjourned at 3:45 p.m. DATED this .34-1 - Day of Agi L2.4 2016 for the Deschutes County Board of Commissioners. 61(44_ umr_ Alan Unger, Chair Tammy Baney, Vice Chair ATTEST: d4-064- 67(14A,t;L, Anthony DeBone, Commissioner Recording Secretary • Minutes of Board of Commissioners' Work Session Monday,January 25,2016 Page 9 of 9 kelzb. 0 1 • ,,, i 'i.;:). 'n co c \ 1 aid M •,C, f—' 0'1 cu O , O cJ1 v 1 s M rv' \--. C. --, II 1 U� ell 1 14 ifi3 \-- I Ct' 1, 1 , 1 1 1 co '41 I I 0 �' 0 !� 1i m I_ W 0 Y1 !1 1 a-+ h 1 C QJ .5 I crs 1 1 C tla 1 4111 1 1 1 c) 11 1 ■ a O ... I 1 i v., > j 1 , , 1 , 4.-- Y O 1..... 0 r Z d J I q 1 1 I 5- ;� 1 1 a1 c 1 1 '') ' co 1 I i Cr o w 14, =v) Veterans' Services .."...^^ . d 1916-?filfi I 'y 1130 NW Harri,ma.w• ee4A-ob, Ore-gam,9776 PO ecrxi COOS 6e-04, Ov-e-gagn.,977C � vp. TEL (541) 385-3214 • FAX (541) 330-467 Ema.ik: ve s@o ey-4,64. te4 o, Veterans Services BOCC presentation Monday January 25, 2016 I will present to you some accomplishments, new services, and goals for this year. 1. Wait times for appointment with a service officer to file for benefits currently at 4 weeks, down from 6-7 weeks. 2. Transportation coordination for veteran's medical appointments through CET and the VA. 3. Temporary help and work studies what they can and cannot do. 4. Ebenefits sign up and help with certain documents for benefits, dependents, benefit letters for state benefits, property tax exemptions 5. Additional help package /funding/ E&E money increase and budget committee allowance for temporary help. 6. I will be evaluating the use of the temp staff person and discussing with the Budget Officer (Tom) whether to ask to continue the temp help position or to put in a request to convert the temp help dollars to an Assistant VSO. 7. Ombudsman program assisting veterans with information and assistance with issues not done by a VSO. Introduce Richard Gorby. Enhancing the Lives of Citizens by Delivering Quality Services in a Cost-Effective Manner r, s f Deschutes County Health Services X144 fook'Y'L. GRANT APPLICATION REQUEST Official Grant Title: Strategies for Policy And EnviRonmental Change, Tobacco Free(SPARC Tobacco Free) Source of Grant Funds: State of Oregon, Oregon Health Authority Funding Amount(include amount January 4, 2016 to June 30, 2017. This application is per year if multiple years): requesting $75,000. Required Matching Funds(if Not applicable applicable): Application Due Date and January 271", 2016, 3 PM, via email Submission Method: FTE Required and Cost of FTE: The proposal does not request new FTE, but does request funding to support staff time. Staff Responsible: Penny Pritchard Grant Administrator(if awarded): Tom Kuhn Please answer the following questions: 1. Briefly summarize what work the grant is intended to accomplish: The funds will be used to convene a workgroup to assess the impact of implementing a tobacco retail licensing program throughout Deschutes County. The workgroup will consist of county staff(Health Services and Administrative Office), staff from each of the incorporated cities, youth, and a representative of the Central Oregon Health Council. A contractor will be hired to facilitate the workgroup, conduct interviews with retailers, conduct a fiscal impact analysis, and to analyze and present information to key stakeholders. 2. What priorities in the Health Services Strategic Plan would this grant activity support? Provide data to describe a documented health need that would be addressed and that is consistent with the Strategic Plan. Convening this workgroup to analyze a tobacco retail program would meet Health Services strategic goal to promote health and prevent disease by supporting healthy living in the community through evidence-based practice. Addressing nicotine addiction at an early age reduces the prevalence and incidence of tobacco-associated diseases. According to the 2013 Oregon Healthy Teens Survey, Both 8rh and 11`h graders in Deschutes County use tobacco products including cigarettes, menthol cigarettes, chew, snus, snuff, hookah, cigars, cigarillos, little cigars, dissolvable tobacco and electronic nicotine delivery devices such e-cigarettes, e-hookah and e-cigar more than their peers across the state. According to the Surgeon General's Report, 90% of all daily addicted smokers started before the age of 18. Adolescents are more susceptible to addiction because their brains are developing. Rev. 9/18/2015 Smoking causes one of every three deaths from Cardiovascular disease, according to the 2014 Surgeon General's Report on smoking and health. It is a leading cause of preventable death in the US and doubles a person's risk for stroke. One in six adults in Deschutes county report smoking tobacco. The current prevalence of tobacco use among adults is 16.3% (Oregon BRFSS, 2010-13) and of tobacco use during pregnancy is 10% (Oregon BRFSS, 2008-2012).Deschutes County spent$50.3 million in 2013 on smoking related health care costs. These target areas are also currently in the draft Regional Health Improvement Plan under the Cardiovascular Disease Priority area. 3. Would this support core program activities and, if so, which one(s)? Are additional funds needed to support these activities? Yes. This funding would support preventing youth tobacco use initiation, which is a core program activity of the tobacco prevention and education program. 4. Does this funding add new program activities? If so, what are the activities? Is it appropriate to add these new activities at this time? Yes, this funding will add new program activities. The new program activity is a workgroup to assess the impact of implementing a tobacco retail licensing program throughout the cities and county. 5. Is there a science base to support delivering the activities and services listed? Please describe that science base. There is strong evidence to support conducting these activities. All are highly recommended by the Centers for Disease Control and Prevention Community Guide to Preventive Services. 6. How long would the funding be available? If the funding is for less than three years, what is the plan to transition the work, staffing and expenses after the funding ends? The funding is available from January 4, 2016 to June 30, 2017. The activities proposed will provide sustainable system improvements and will not require sustained funding. 7. What is the application deadline? Do you anticipate any problems meeting this deadline? January 27, 2016. It is a tight timeline but we seek to achieve it. 8. Do you have the staffing to write a competitive proposal? If not, how will you contract for these services? Yes. 9. Are there any matching requirements? Matching funds are not required by the grantor. Rev. 9/18/2015 10.What other partner organizations could potentially be applying?What is the plan to work with them? Crook and Jefferson County Health Departments are likely to apply. While the work of this proposal will be focused in Deschutes County, the process and lessons learned will be beneficial for the region. The Tobacco Prevention and Education Coordinators collaborate regularly and utilize the same evidence based strategies. 11.What are the potential political issues that could arise as a result of this application, funding, and/or activity? Substance abuse prevention is historically political. Every effort is made to proceed with community-based informed and prioritized strategies so that political issues are minor. It is unknown what might surface from this funding opportunity. 12.What is the fiscal impact to the department if we are awarded this grant? Please attach fiscal impact analysis form completed with Business Manager approval. This is an 18 month grant that covers all associated costs and requires no new FTE. See attached budget form. 13. Will a contract be required if we are awarded this grant? If yes, is there sufficient time to complete the contract process(estimated timeline: 4-6 weeks) prior to starting the work? Yes, a contract will be required with the Oregon Health Authority. Staff will work to accommodate the time it takes for the contract process prior to work starting. Department Director Signature Date Director to Attend Board Meeting? 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H p D J cp / ,,? e e o a o 0? c O !') b 1+ .4) O N• O r r�xhau CD N r 6 r O N> O O . ,�kT 5 r 12 1 . 6 m E',e o U) mya A c 0000+7 M a) 0 U '. 00000 6Zcv m .1■I Q O p p 0Nt- T o Lo r•- co O M 0 CO m o V) co- r--- eo0 10 r O ' r co M in 1 r- --7-, E N U ° iill ' ta c .0 N o 4.0 5 O ,:r,r:4 O I 047 A.11 ^ ,_•:{ 1 _ of d —.o /�. 1 i C ` N ,� a) c o \ V CO � m � •� � E 0. \ -II/N+ A,r: d Z ton 0 N Y/ (CO tP CO� NQO C 0 ❑ s ° L U H ro Oo U Q co rn C'. .�� yl 'C Q 4) 0 _8 Q . is N ++ • OF- DiiJ H CD J Deschutes County Investments Portfolio Management --..-_..- - -----... --- .....-.. ....... ....-- -------- porlfolio Details-Investments December 31,2075 .-...T. . -- ---- Purchase Maturity Days To Ratings Coupon, Par Market Book Call CUSIP Securi Broker YT 0 550 Value OOp Value Value Date Maturity Y 650,41011 650,321' --_a CASTLE 5/2/2014 411512016 Matu 105 AA+d s Aaa 0 772 O.600 650,000'3133734F6 Federal Home Loan Bank 17275RAC6 Cisco Systems Ina CASTLE 2/27/2.014 2/22120161 52 AA- A1 5 500 175 110 175,212. 313384VU0 FLLB DISC Corp CASTLE 12/9/2015 4/19/2016 109 AA+ Aaa 0.500 0.515 3,000,000 2,996,910 2,995,458 - - 912828WM8 U.S.Treasury CASTLE 12/9/2015 5/31/2016 151 AA- Aaa 0.375 0.556 3,000,000 2,998,830 2,997,763 - - 120022332 .Lewis&Clark Bank _ 1,000 0001 240,000' 240,000 - 949 - 12/8/2014• /15/2016 _-166 ._ --1 676 _ 1 070 000 000' ---- + ~ 0 870 1 012 500 1 012,663 - 949746gU8 Wells Fargo Corporate Note CASTLE 10/2/2014 6/15/2016 166-A+- IA2 3 676', 9 P .._ g A - fi8fi053CF4 :Oregon School Boards Assoc CASTLE 3!7/2014 6/30/2016 181:A+ Aa2 0 000 0 999 3,000 000 2 990 2801 2 985,353 ._ ---3.0. -- �- -6 -8 1 ------ ---- .,.-,-- 1395,464 1395,802 - 3113359YBY2 Federal National Mtg Assn ,,CASTLE 10/16/2014 1. 7/15/2016: 196 'Aa2 0.3541 0.365 1,693000- 6-- --- 2,000 OOO 1 685,5 S> 1 689,742 8$059EMP6 :Tennessee Valley Authority CASTLE 10/29/2014 7/15/2016 1961, 0.300 0 800 1,630 000 1 991,200 1,994,6631 94974BFL9 IWells Far oCor orateNote DA 12!9/2014. 7/20/2016 201 A+ A2 1250 _0834 1,000000 10005511 1,643,395 - 78008TLB8 Royal Bank of Canada CASTLE 111/26/2014 7/2012016 201 AA- Aaa_ -- -- - 1,001,550, 1,002,281 - 8 1 912828gX1 U.S.Treasury ',MBS 6/19/2014, 7/31/2016 2121AA- ,Aaa 1.500' 0.548 1,000,000! 1,0050401 1,005,485. - - 46640PJ12 JP Morgan Securities LLC CASTLE 12/8/2015 9/1/2016 244 A-1 P-1 0.910 0.943 3,000,000 2,981,730 2,981,497 - - 313370TW8 Federal Home Loan Bank CASTLE 12/11/2015 9/9/2016 252 M+ Asa 2,000 0.743 2,000,000 2016,800 2,017,230 - - 31359YLS4 Federal National Mtg Assn 1 PJ 3/5/2014 9/15/2016 258'AA+ Aaa 0.778 p 812 672,000 668,9421 668,251 90521APH5 �MUFG Union Bank MBS 3/11/2015 9/26/2016! 269 A+ A2 - 1 500 1 113, 1,800,000" 1,804,4101 1,804,754 8/26/2016• I 90521APH5 '--_ :A+ A2 1.500, 1.085. 775,0000 _ 776,899 777,342 8/26/2016 MUFGUnionBank -----CASTLE 3/1712015 9/26/2016 269 -_, ..... ....... Y Supply ICASTLE 6/22/2015 1 AA Asa 0.854 0,800 1,000 000 1,001,550 1,034,405 - - 3133XHK68 n all Bank 10/19/2016 292 AA+ Aaa 5.125 0.800 1,000000 1034,500 1,034,405 - - 8 ,Toronto Dominion n k 5/8/2015 10/19/2016 AA- .Aal _-..I 2.375O. 20 1,800,000: 1,818,8821..- 1,822,2091 - - 3133EEBU3 Federal Farm Credit Bank PJ '12/10/2014 11/14/2016' 318.AA+ ;Asa 0.600 0.648 2,000 000 1,995,1201 1,999,170. - - 91159HHB9 US Bancorp CASTLE 12/15/2015 11/15/2016 319 A+ Al 2.200 1.125 1,000,000 1,009,640 1,009,296 10/14/2016 494751002 King County Washington FPD PJ 12/15/2015 12/1/2016 335 AA+ 0,860 0.860 200,000 200,054 200,000 - - -- - ---.-... ---�+ .._.L 0.875, ,722 ---- --- 2 101,932 2 103,093 - 3133ECWV2 IFederalFarm Credit Bank CASTLE 12/17/2013 12/7/2016 341:AA+ ,Aaa 0722 2,100,000 11 -_- "-_--- i. 064159DA1 !Bank of Nova Scotia .CASTLE ' 6/9/2014 12!13/2016 347 A Aa2 0910 1,800,000, 1,798,938 1,803,201 - - ry 3,000,000 3,001,890 3,003,835 06406HCA5 505 'B'Bank of Treasury York Mellon Cor. CASTLE 4/23/2014:/3/2014 11/1 2017 396 AA+ Aaa 0.575 O 067 2'000,000 2,018,8801 2,027,359'12/18/2.016_ 06050TLT7 Bank of America-Banker's Acc CASTLE 2,000,000 912828RX0 U.S.Treasury rY 12/1/2015 2/14/2017 410 A+ Al 1.250 1.161 2,000,1601 2,000,668 - - 1,000,000 999,060 10017,987 - - 742651DN9 • Ex tFd CASTLE 11/20/2014 2/15/2017 411 A- Aaa 2/15/2017 411 A- Aaa IE 1.375.. 3,1000001 3005,970 3,019,181 - - 0 799 - - 'private --- 0 941 1,100 000 1,102,189; 1,105,306 - - _ CASTLE / 986,0001_ 998,737 3/17/2016 064159026 Bank of Nova Scotia 5/1/2014 3/17/2017 441 A+ Aa2 0 906 1,000 000-__ - AA+ 1 Aaa 0.840 0.8081 750,000' _748,8981 750,150 3!24/2016 984135AB9 'Federal Home away Bank CASTLE 8/27/2015 3� 4/1/2017 456 5 150' i 061 1,370 0001 ... ... Y ...— 388,669F_.. 984135AB9 11 Berkshire Hathaway Inc CASTLE 6/26/2015' 4!1/2017 456 AA Aa2 -y 042,920 - 1 042,920 1,048,685 - - 912828880 U.S.Treasu y 1 0.875 0950 1,0050001 1995445 1998,048 984135A69 Berkshire Hathaway Inc 1 2 000 000 984135AB9 Berkshire Hathaway Inc CASTLE 4/10/2015 4/1/2017 456 AA ..__ ?. .5 AA__ Aa2 5.150': 1 100 .._. NESTLE 4/23/2015 __ { -....... 11 - p 411/2017 4560 08821 1,OOtl0001--- - 1 989 140 1 998,040 Treasury ' 4/30/2017 _5112/2017 5041A 1995,300 1013,191 4/15/2017 5/15!2017� 500 ......_.. __... 4/23/2015 -2,000,000 1,995,300: 2 003,791 - - 961214CH4 Westpac CASTLE 1 5/19/2017 504,AA- .Aa2 0.900 ...... ...._ 91159HHD5 US Washington Federal CD Bancorp 'CASTLE 5/20!2015' 200,000 200,000 - -_ _ 1061 0 913• 200 000'. WASH FED 0 Federal Home Loan Mtg Corp STLE 10/13/2015' 5/26/2017 511 Aaa AA+ 0.720, 0.700' 6,000, 0: -- 1- -- _ 1,481,039 1 483,316 - - 3134G62W50 9 -- - 0.750:1 2,fi62 000 5,971,260' 6001,663 5/26/2016 3133ECQBT4 Federal Farm Creditt Bank P CASTLE 10/26/2015 5/30/2017 515 AA+ Aaa 0/50,00 0 750 2,660 0001 2,651,112 2 662,000 - 31359MEL37 Federal National Mt Assn CAST- 4/20141 1,050 0001 033 8221 033,698 :CASTLE 6/112017 --._ - .._. ....-- --- 9 517� Aaa 1 081 1 115 1 032822 1 033,697r 4'. 531 �+ IA a 1.019'•'.. 1 065,L.. 2,028,000 --8' 810 ............ 611/2017 517 + _.� 616!2017 522 2 117,220 2 027,896' 929903DT6 1:Wells Fargo Corporate Note CASTLE 11?23/2014 i 6/15!2017 A A2 5.750' 1 9 P .. .-. ........ ' ...._.. 1 8424 PH 3 Southern CAPubIcPowerrAlutho CASTLE 6/17/2014 7/1/2017' 547.AA- IAa1- 1.145 1180,1 1000000_ 999,482. Corp i 995,3601 999,4$2 Aaa 0750 0.787 1,000,000 994,570 999,436 _ 3135GOZF3 ,Federal National Mtg Assn VINISP 4/6/2015 7/28/2017'1 574 T 3137EADV8 Federal Home Loan Mt Cor MBS 5/2 912 0 1 5' 7/14!2017 560 - '1AA+ Aaa 1.070. D�865 2,000000 1,995,920 2,004,105 7/2812016 3135GOZF3 Federal National Mtg Assn CASTLE 12/21/2015 7/28/2017 574 AA+ Ma 1 070 1.070 2,000,000 1,995,920 2,000,000 7/28/2016 8/1/2017• 578 MA Aaa 6250' 11801 2,000000 2156320 2158,0631 - - 98385XAL0 � Energy Inc CASTLE 6/17/2015 ... _... .... _.... X70 Ener 005158VE7 ,Ada SD PJ 6/1/2015 8/1512017 592,AA+ Aa1 3000 0930'. 1,000000, 1031910 1,33,150! - - .._... E 8/31/2015 8/29/2017' -a-- .. .-- ---.. Ma 0750 085$1 1,000,000. 994990 998,226 - - 3130A6235 Federal Home Loan Bank Corp 1 CASTLE - 21. 313407807 Federal Home Loan Mtg r CASTLE . 0 864 1,750 000 1,750,2981 1,749,858, 2/29/2016 - 7/24/2015 8!3112017 608�+ Aaa 0 850 912828TM2 4U.S.Treasury. CASTLE 2/19/2015 8/28/2017 60 I 912828TM2 U S Treasury_ CASTLE 9110!2014 993 590 992,871.. 313383JB8 Federal Home Loan Bank_--.-.._.,CASTLE 12/26/2013 9110/2015 9!30/2017 638 AA+ Aaa 10 8750 8031 2,000 000 993 590 995 nL 998,050 995 7fi5 9128 y 2,018,100 2,037,034 - _ 31771KAD90 FICOStri DA DAV 12/10/2014:11/30/2017 1 _ 0781: 2,000,000' 1,95 2 1,973,123.. - 31771JMR8 tFICO Strip CASTLE 10/22!2015'. 1 016/2 01 7 1 _ 0.751 1.205 1.267 2,000,000 1,952,9001 1,953,194., - - 494751DHD King County Washington FPO PJ 12/15/2015 12/1/2017 700 AA+ 1.220 1.218 230,000 229,439 230,000 - 88059FAZ4 Tennessee Valley Authority !CASTLE 11121!2014 12/15/2017 714,AA+ 1205'._ 1268, 1,059000L 130,566 1,33,683 - - r--- Strip `--1 018 -- 7fi9 1.157._1 323 1,260,000 0,000 --- 1 600 1 490' 2,000 0001 1,996,120: 2 004,3481 P ------ -- ---- .. .2 _........ 31771EAL5 Aa2 1227,4161 1226,290 720,864 720,122 - 961214825 West ac CASTLE 3_/512015 1/12/2018 _ 31771EAL5 IFICO CASTLE 2/24/2015 3/26I2tl18 815' 1 252 -,_ 1 984,9601 2,0173,4951 - - --- P )__ L... 1.650 1570 2,000000'._...._ ..,9---- -4 __... 06050TLY6 Bank of America Corporate CASTLE 5114/2015 2/$/201$ 769 A Al Ai 16501 1,000,000 992,480i. 1,002,392. 06050TLY6 - Bank of America-Corporal® CASTLE 5121/2015 3/26/2018 815 A Al 1. 1 5401, 68607VG665 :Oregon tState Lottery DA DAV 6/12/2015 4!1!2018 821'.AAA Aa2 5.000'1 1,120' 610 000 665,522 662,270 .. ---- 1.107 000 1,201,549 1 095,7741 - AA 1.430 1430 904121NC0 IUmatillaSchoolDistrict PJ 5/7/2015 6/15/2018 896 + 5400 1800 1,000000 1089670 1095,7741 �Y 1 590 39307HF4 Hillsboro SD Pension Bonds _ PJ 3/30/2015 1 6/30/2018 911 Aaa 5 730 98385XAP1 XTO Ener Inc CASTLE 8/412015 6/15/2018 8961 - .._. 0846646E0 Berkshire Hathaway Inc CASTLE 9/4/2015 5/15/2018 86 750,000 747,315 750,000 - 912828W08 U.S.Treasury CASTLE 1,10/30/2015 10/31/2018 1034 939307H54 __ Aaa_ _1_.732 1 650 985,000 988,6351 986,945 - 912828W08 U.S.Treasury CASTLE 12/1/2015 10/31/2018 1034 998,590 1,000,759 - - ry -- + 'Aaa 1.250. 1.006 1,000,000' AA+ Aaa 1.250 1.223 1,000, p0 998,590 1,000,759 - - Microsoft y ..... __. -� _ ......-� 1 004,530 1998,107 - __2 000 000 912828A750 US,Tr Treasury CASTLE 16/8/2015 12/31/2018 1095 AAA Aaa 1.500: 1.350 5, ---- Corp �--�---� �� -----� 1.340,L 1000,000 1,004,530 1005,125 - 13063CKL36 i - --- 1AA3 Aa- 2.250. 1000,000. 1011,610 1029,196 - - 13063CKL3 Callforma St DA DAV '10/23/2015 511/2019: 1216. 'California St DA DAV 10123120151 5/1/20191 12161AA3 Aa- 2.250 1,000,000' 1,011.610 1,029,527 - 313586RC5 Federal National Mtg Assn CASTLE 12/4/2015 10/9/2019 1377 PA- 1.891 2.031 1,400,000 1,296,428 1,298,739 - - 6860530H9 Oregon School Boards Assoc .,._DA DAV 11/2/2015' 6!30/2020- 1642 AA T • 989,240 999,077 - - 1 0 60011 0.600. 46 830 843'._._ -__ __.._.............. SYS1 0078 !Local Govt Investment Pool 46,830,843 46 830,843 - - -- -........ _..... 170 862 443 .._T __._... _ ......- 875 : 0.6 8 a SYS10084 (Bank of the Cascades 4,186,601 4,186,601, - -O fi001 0.600 1 4,186,601 Total 171,395,497 171,703,1401 Memorandum Date: January 15, 2016 To: Board of County Commissioners Tom Anderson, County Administrator From: Wayne Lowry, Finance Director ` RE: Monthly Financial Reports Attached please find December 2015 financial reports for the following funds: General (001), Community Justice—Juvenile (230), Sheriffs (255, 701, 702), Public Health (259), Behavioral Health (275), Community Development(295), Road (325), Community Justice—Adult(355), Early Learning Hub (370), Solid Waste (610), Insurance Fund (670), 9-1-1 (705), Health Benefits Trust (675), Fair & Expo Center (618), and Justice Court (123). The projected information has been reviewed and updated, where appropriate, by the respective departments. Cc: All Department Heads GENERAL FUND Statement of Financial Operating Data July 1, 2015 through December 31, 2015(50% FY 2015 of Fiscal Year) FY 2016 % of Actual Actual Budget Budget Projected Variance Revenues Property Taxes-Current 23,196,345 22,383,369 93% a) 24,090,700 24,402,534 311,834 Property Taxes- Prior 647,334 324,692 65% 500,000 500,000 - Other General Revenues 2,324,928 1,605,253 63% b) 2,552,960 2,552,960 - Assessor 819,454 483,858 61% c) 795,202 795,202 - County Clerk 1,650,844 842,972 55% c) 1,534,420 1,534,420 - BOPTA 13,342 7,199 65% c) 11,154 11,154 - District Attorney 299,095 77,337 42% 182,612 182,612 - Tax Office 219,175 112,734 59% 192,379 192,379 - Veterans 104,568 24,540 35% d) 70,900 98,161 27,261 Property Management 90,113 7,500 10% 75,000 75,000 - Total Revenues 29,365,198 25,869,454 86% 30,005,327 30,344,422 339,095 Expenditures Assessor 3,697,588 1,928,155 47% e) 4,125,299 4,025,299 100,000 County Clerk 1,372,852 627,173 39% 1,624,716 1,624,716 - BOPTA 60,320 31,708 48% 65,634 65,634 - District Attorney 5,375,308 2,781,344 45% e) 6,146,851 5,996,851 150,000 Tax Office 778,075 372,152 43% 865,513 865,513 - Veterans 330,582 158,386 41% 388,779 388,779 - Property Management 264,768 146,768 50% 293,574 293,574 - Non-Departmental 1,130,753 520,123 45% 1,163,643 1,163,643 - Total Expenditures 13,010,247 6,565,809 45% 14,674,009 14,424,009 250,000 Transfers Out 14,947,204 8,225,313 53% . 15,537,408 15,537,408 - Total Exp&Transfers 27,957,452 14,791,122 49% 30,211,417 29,961,417 250,000 Change in Fund Balance 1,407,746 11,078,332 (206,090) 383,005 589,095 Beginning Fund Balance 8,381,199 9,788,945 113% 8,630,800 9,788,945 1,158,145 Ending Fund Balance $ 9,788,945 $20,867,277 $8,424,710 $10,171,950 $1,747,240 a) Projection based on collecting 94.5%of property tax levy b) Annual payments received to date- PILT$500,000 and Tax on Electric Co-op$504,399 c) A&T Grant. First quarter received in July, second quarter received in October d) Received quarterly. Grant in excess of amount budgeted e) Personnel expenditures less than budgeted due to unfilled positions through December Page 1 COMM JUSTICE-JUVENILE Statement of Financial Operating Data . July 1, 2015 through December 31,2015(50% FY 2015 of Fiscal Year) FY 2016 of Actual Actual Budget Budget Projected Variance Revenues OYA Basic& Diversion 364,153 125,559 33% a) 382,817 382,817 - State Grant 109,588 20,104 22% a) 91,379 91,379 - Inmate/Prisoner Housing 89,850 37,950 69% b) 55,000 65,000 10,000 Jail Funding HB#2712 36,226 17,793 49% 36,568 36,568 - Food Subsidy 18,394 8,912 37% c) 24,000 20,000 (4,000) Interfund Grant-Gen Fund 20,000 5,000 25% a) 20,000 20,000 - Interest on Investments 9,751 5,832 83% 7,000 7,000 - Leases 7,694 10,154 141% d) 7,200 25,595 18,395 SB#1065-Court Assess. 24,768 10,024 59% 17,000 17,000 - Contract Payments 9,032 4,900 82% e) 6,000 8,000 2,000 Case Supervision Fee 8,192 3,368 56% 6,000 6,000 - Federal Grants 1,205 - N/A - - - Miscellaneous 1,434 656 69% 950 950 - Total Revenues 700,288 250,251 38% 653,914 680,309 26,395 Expenditures Personnel Services 4,994,826 2,460,188 46% f) 5,319,157 5,100,000 219,157 Materials and Services 1,007,504 578,114 50% 1,153,324 1,153,324 - Capital Outlay - - 0% 100 - 100 Transfers Out-Veh Reserve 3,660 1,830 50% 3,660 3,660 - Total Expenditures 6,005,990 3,040,132 47% 6,476,241 6,256,984 219,257 Revenues less Expenditures (5,305,702) (2,789,881) (5,822,327) (5,576,675) 245,652 Transfers In-General Fund 5,368,346 2,732,298 50% 5,464,591 5,464,591 Change in Fund Balance 62,644 (57,583) (357,736) (112,084) 245,652 Beginning Fund Balance 1,244,605 1,307,249 103% 1,271,324 1,307,249 35,925 Ending Fund Balance $ 1,307,249 $ 1,249,666 $ 913,588 $ 1,195,165 $ 281,577.._,..._. . . a) Payments received quarterly, reimbursing for actual expenditures b) Projection increased due to YTD revenue and changes in other regional detention capacity c) Projection decreased due to YTD detention population trends d)Additional office space rented to Rimrock Trails ATS and detention facility space to J Bar J. Not included in FY 16 budget e) More than anticipated number of contract payment community service projects f) Based on YTD actuals and projected vacancies Page 2 SHERIFF-Consolidated Statement of Financial Operating Data July 1, 2015 through December 31,2015 FY 2015 (50% of Fiscal Year) FY 2016 %of Actual Actual Budget Budget Projected Variance Revenues (Funds 701 &702) Law Enf Dist Countywide 21,412,103 19,958,591 86% 23,138,385 23,533,673 395,288 Law Enf Dist Rural 13,071,716 11,191,825 83% - 13,467,486 13,633,188 165,702 Total Revenues 34,483,818 31,150,417 85% 36,605,871 37,166,861 560,990 Expenditures(Fund 255) Personnel 27,982,132 14,061,716 50% a) 29,213,507 28,978,411 235,096 Materials&Services 6,331,777 3,057,594 51% b) 6,705,637 6,584,306 121,331 Capital Outlay 613,587 753,698 48% c) 868,231 999,312 (131,081) Transfers Out 455,031 79,500 54% 271,616 271,616 - Total Expenditures 35,382,528 17,952,508 48% 37,058,991 36,833,645 225,346 Revenues less Expenditures (898,709) 13,197,908 (453,120) 333,216 786,336 DC Comm Systems Reserve 200,000 200,000 100% 200,000 200,000 - Transfer to Reserve Funds 200,000 - 0% 200,000 200,000 - Change in Fund Balance (1,298,709) 12,997,908 (853,120) (66,784) 786,336 Beginning Fund Balance 9,208,207 7,909,497 111% 7,153,040 7,909,497 756,457 $ 7,909,497 $ 20,907,406 6,299,920 7,842,713 1,542,793 a) Expenditures projected to be less than amount budgeted due to unfilled positions b) Projected expenditures less than budget due primarily to savings in fuel costs c)Additional Capital Outlay of$55,000 for Alive Lock Risk Watches and $86,000 for roof remodel. Purchase of snowmobiles exceeds amount budgeted. Appropriation will be increased as necessary Page 3-A SHERIFF-Fund 255 Statement of Financial Operating Data July 1, 2015 through December 31, 2015 FY 2015 (50% of Fiscal Year) FY 2016 %of Actual Actual Budget Budget Projected Variance Revenues (Fund 255) Law Enf Dist Countywide 22,630,194 11,340,784 41% 27,574,824 23,732,511 3,842,313 Law Enf Dist Rural 12,752,334 6,611,724 42% 15,784,087 13,101,134 2,682,953 Total Revenues 35,382,528 17,952,508 41% 43,358,911 36,833,645 6,525,266 Expenditures(Fund 255) Sheriffs Services 2,528,782 1,459,136 50% a) 2,942,625 2,906,787 35,838 Civil/Special Units 1,216,848 601,600 51% 1,178,116 1,159,304 18,812 Automotive/Communications 1,857,297 934,666 48% b) 1,934,375 1,843,551 90,824 Investigations/Evidence 1,604,049 937,532 54% c) 1,751,548 1,783,605 (32,057) Patrol 8,409,091 4,416,013 50% d) 8,814,658 8,704,332 110,326 Records 770,148 307,873 40% d) 775,751 710,904 64,847 Adult Jail 15,338,956 7,518,980 47% e) 16,062,970 15,983,515 79,455 Court Security 356,041 135,585 44% f) 311,175 300,086 11,089 Emergency Services 373,205 117,520 53% 220,485 207,261 13,224 Special Services 1,587,532 824,252 52% g) 1,590,250 1,592,436 (2,186) Training 501,561 235,472 41% 576,528 557,266 19,262 Other Law Enforcement Svcs 766,206 417,223 52% h) 807,198 991,286 (184,088) Non-Departmental 72,813 46,656 50% 93,312 93,312 - Total Expenditures 35,382,528 17,952,508 48% 37,058,991 36,833,645 225,346 Revenues less Expenditures $ - - $ 6,299,920 $ - $ 6,299,920 a) Bldg/Grounds R&M (ADA sidewalk repair$25,000) moved to FY 17. Savings in capital of$10,000 based on new estimates b) Fuel costs are anticipated to be lower than budgeted c)Time management payouts are expected to exceed anticipated budget d) Less than budgeted Personnel expenditures due to unfilled positions e) Savings in Materials&Services for roof repair and Professional Services. Part of these savings will be used to offset additional Capital expenses f) Personnel expenditures projected to be less than budgeted due to filling a position at a lower step g) Purchase of snowmobiles exceeds amount budgeted h) Positions filled at higher step than budgeted Page 3-B SHERIFF-Expenditure Detail Statement of Financial Operating Data July 1,2015 through December 31,2015 FY 2015 (50%of Fiscal Year) FY 2016 %of Actual Actual Budget Budget Projected Variance Expenditures Sheriffs Services Personnel 1,444,896 752,261 51% 1,473,213 1,468,191 5,022 Materials&Services 1,083,885 698,449 50% 1,390,412 1,373,596 16,816 Capital Outlay - 8,425 11% 79,000 65,000 14,000 Total Sheriff's Services 2,528,782 1,459,136 50% 2,942,625 2,906,787 35,838 Civil/Special Units Personnel 1,086,462 532,240 50% 1,062,099 1,056,051 6,048 Materials&Services 130,386 62,813 57% 109,469 96,705 12,764 Capital Outlay - 6,548 100% 6,548 6,548 - Total Civil/Special Units 1,216,848 601,600 51% 1,178,116 1,159,304 18,812 Automotive/Communications Personnel 404,038 214,985 50% 429,293 432,364 (3,071) 1 Materials&Services 1,445,359 691,406 47% 1,476,782 1,382,912 93,870 Capital Outlay 7,900 28,275 100% 28,300 28,275 25 Total Automotive/Communications 1,857,297 934,666 48% 1,934,375 1,843,551 90,824 Investigations/Evidence Personnel 1,441,261 790,148 52% 1,528,335 1,558,761 (30,426) Materials&Services 162,788 85,714 53% 160,613 163,174 (2,561) Capital Outlay - 61,670 99% 62,600 61,670 930 Total Investigations/Evidence 1,604,049 937,532 54% 1,751,548 1,783,605 (32,057) Patrol Personnel 7,476,400 3,713,885 47% 7,824,291 7,723,033 101,258 Materials&Services 587,630 333,184 53% 625,432 612,355 13,077 Capital Outlay 345,060 368,944 101% 364,935 368,944 (4,009) Total Patrol 8,409,091 4,416,013 50% 8,814,658 8,704,332 110,326 Records Personnel 666,056 288,187 43% 663,829 601,387 62,442 Materials&Services 104,092 19,687 18% 111,922 109,517 2,405 Total Records 770,148 307,873 40% 775,751 710,904 64,847 Adult Jail Personnel 12,681,941 6,373,528 48% 13,391,264 13,331,633 59,631 Materials&Services 2,138,807 939,965 42% 2,227,142 2,089,918 137,224 Capital Outlay 63,177 125,987 73% 172,948 290,348 (117,400) Transfer Out-Jail(D/S&Cap Proj) 455,031 79,500 29% 271,616 271,616 - Total Adult Jail 15,338,956 7,518,980 47% 16,062,970 15,983,515 79,455 Court Security Personnel 318,888 128,807 43% 301,472 283,953 17,519 Materials&Services 8,989 6,778 70% 9,703 16,133 (6,430) Capital Outlay 28,165 - N/A - - - Total Court Security 356,041 135,585 44% 311,175 300,086 11,089 Emergency Services Personnel 144,725 74,992 47% 160,660 156,167 4,493 Materials&Services 228,481 11,141 54% 20,625 19,707 918 Capital Outlay - 31,387 80% 39,200 31,387 7,813 Total Emergency Services 373,205 117,520 53% 220,485 207,261 13,224 Special Services Personnel 1,223,523 628,186 51% 1,235,676 1,237,250 (1,574) Materials&Services 207,027 79,244 32% 246,074 214,246 31,828 Capital Outlay 156,982 116,823 108% 108,500 140,940 (32,440) Total Special Services 1,587,532 824,252 52% 1,590,250 1,592,436 (2,186) Training Personnel 418,013 201,814 47% 430,076 413,504 16,572 Materials&Services 83,548 33,657 23% 146,452 143,762 2,690 Total Training 501,561 235,472 41% 576,528 557,266 19,262 Other Law Enforcement Service§ Personnel 675,931 362,684 51% 713,299 716,117 (2,818) Materials&Services 77,972 48,901 56% 87,699 268,969 (181,270) Capital Outlay 12,303 5,638 91% 6,200 6,200 - Total Other Law Enforcement Svcs 766,206 417,223 52% 807,198 991,286 (184,088) Non-Departmental Materials&Services 72,813 46,656 50% 93,312 93,312 - Total Non-Departmental 72,813 46,656 50% 93,312 93,312 - Total Expenditures $35 382,528 $17,952,508 48% $37,058,991 $36,833,645 $225,346 'rage 4 LED#1 -Countywide Statement of Financial Operating Data July 1, 2015 through December 31, 2015(50% FY 2015 of Fiscal Year) FY 2016 %of Actual Actual Budget Budget Projected Variance Revenues Tax Revenues-Current 17,663,115 18,322,866 93% a) 19,688,313 19,937,058 248,745 Tax Revenues- Prior 482,620 239,144 53% 451,000 451,000 - SB 1145 1,629,017 982,755 57% b) 1,733,117 1,965,474 232,357 Sheriff Fees 324,105 92,027 37% c) 250,000 200,000 (50,000) Concealed Handgun License 160,721 77,615 52% 150,000 150,000 - Jail Funding HB 3194 107,805 - 0% d) 107,806 - (107,806) Jail Funding HB 2712 36,226 17,793 49% 36,224 36,224 - State Grant 308,843 - 0% b) 85,370 110,023 24,653 Prisoner Housing 292,157 32,196 15% 220,000 220,000 - Inmate Telephone Fee 45,803 19,501 56% 35,000 35,000 - Federal Grants 10,072 - N/A - - - Work Center Work Crews 42,049 22,082 44% 50,000 50,000 - Contracts with Des County 98,466 38,771 33% e) 118,225 172,775 54,550 Inmate Commissary Fees 40,159 18,790 63% 30,000 30,000 - Interest 60,388 23,163 58% 40,000 40,000 - Donations-"Shop with a Cop" 43,417 36,429 55% 66,058 66,058 - Miscellaneous 67,140 35,461 46% f) 77,272 70,061 (7,211) Total Operating Revenues 21,412,103 19,958,591 86% 23,138,385 23,533,673 395,288 EXPENDITURES&TRANSFERS DC Sheriffs Office 22,630,194 11,340,784 41% 27,574,824 23,732,511 3,842,313 DC Comm Systems Reserve 80,000 80,000 100% 80,000 80,000 - Transfer to Reserve Fund 100,000 - 0% 100,000 100,000 - Total Expenditures 22,810,194 11,420,784 41% 27,754,824 23,912,511 3,842,313 Change in Fund Balance (1,398,091) 8,537,807 (4,616,439) (378,838) 4,237,601 Beginning Fund Balance 6,133,909 4,735,818 103% 4,616,439 4,735,818 119,379 Ending Fund Balance $ 4,735,818 $ 13,273,625 $ - $ 4,356,980 $ 4,356,980 a) Projection based on collecting 94.5% of property tax levy b) Grant award amount exceeds budgeted amount c) Revenue for civil processing is lower than anticipated d) State eliminated funding e) Increase in funding from State for Court Security ty revenue based on YTD actual Decreased due to Social Security Page 5 LED#2-Rural 702 Statement of Financial Operating Data July 1, 5 hg December 201 31 t, 2015 rouh FY 2015 (50% of Fiscal Year) FY 2016 To or Actual Actual Budget Budget Projected Variance Revenues Tax Revenues-Current 8,420,326 8,125,043 92% a) 8,783,959 8,842,486 58,527 Tax Revenues-Prior 235,019 115,212 53% 216,000 216,000 - Des Cty Transient Room Tax 3,071,719 2,324,297 74% 3,151,787 3,151,787 - City of Sisters 523,010 271,965 50% 543,930 543,930 - Marine Board License Fee 112,383 64,122 49% b) 130,000 146,189 16,189 State Grant 113,239 76,265 71% b) 108,000 129,156 21,156 Court Fines& Fees 140,939 50,794 39% 130,000 130,000 - Contracts with Des County 121,772 62,160 49% 125,810 125,810 - US Forest Service 78,910 16,830 22% 76,500 76,500 - School Districts 70,028 5,776 11% c) 55,000 80,000 25,000 Federal Grants 54,497 10,628 53% b) 20,000 38,695 18,695 Bureau of Reclamation 10,365 13,833 51% b) 27,000 40,000 13,000 Interest 31,697 17,663 84% 21,000 21,000 - SB#1065 Court Assessment 24,768 10,024 42% 24,000 24,000 - Federal Grants-BLM 770 - N/A - - - Donations&Grants- Private 17,030 880 N/A d) - 10,000 10,000 Miscellaneous 45,242 26,334 48% e) 54,500 57,635 3,135 Total Revenues 13,071,716 11,191,825 83% 13,467,486 13,633,188 165,702 EXPENDITURES&TRANSFERS DC Sheriffs Office 12,752,334 6,611,724 42% 15,784,087 13,101,134 2,682,953 DC Comm Systems Reserve 120,000 120,000 100% 120,000 120,000 - Transfer to Reserve Fund 100,000 - 0% 100,000 100,000 - Total Expenditures 12,972,334 6,731,724 42% 16,004,087 13,321,134 2,682,953 Change in Fund Balance 99,381 4,460,101 (2,536,601) 312,054 2,848,655 Beginning Fund Balance 3,074,297 3,173,679 125% 2,536,601 3,173,679 637,078 Ending Fund Balance $ 3,173,679 $ 7,633,780 $ - $ 3,485,733 $ 3,485,733 a) Projection based on collecting 94.5%of property tax levy b) Grant awards exceed budgeted amount c) School district contracted for additional hours for School Resource Deputy d) Unanticipated donation from snowmobile association e) Sale of snowmobile Page 6 PUBLIC HEALTH Statement of Financial Operating Data July 1, 2015 through December 31, 2015(50%of FY 2015 Fiscal Year) FY 2016 Actual Actual % of Budget Budget Projected Variance Revenues State Grant 3,373,900 1,359,167 47% 2,865,932 3,045,334 179,402 Environmental Health-Lic Fac 818,627 298,204 37% a) 802,450 802,450 - OMAP 945,490 401,612 39% 1,023,650 950,000 (73,650) Family Planning Exp Proj 236,714 81,926 33% 250,000 200,000 (50,000) Interfund Grants&Contract 64,233 266,627 417% b) 64,000 266,627 202,627 Grants (Intergvt, Pvt, & Local) 264,205 5,800 N/A - 5,800 5,800 Patient Insurance Fees 138,130 79,902 44% 181,200 181,200 - State Miscellaneous 163,008 43,839 29% c) 150,000 150,000 - Federal Payments 141,606 69,060 24% c) 292,085 316,861 24,776 Vital Records-Death 132,975 49,075 49% 100,000 100,000 - Health Dept/Patient Fees 46,588 18,609 45% 41,800 41,800 - Contract Payments 16,629 3,246 N/A - 3,246 3,246 Vital Records-Birth 37,520 23,575 59% 40,000 40,000 - Child Dev& Rehab Center 31,720 (0) 0% d) 30,759 30,759 - Interest on Investments 15,422 8,062 58% 13,900 15,500 1,600 Grants& Donations 36,035 19,696 213% 9,229 20,157 10,928 Miscellaneous 32,519 456 _ 76% 600 600 - Total Revenues 6,495,321 2,728,856 47% 5,865,605 6,170,334 304,729 Expenditures Personnel Services 6,541,186 3,206,666 47% 6,833,680 6,413,018 420,662 Materials and Services 2,279,520 883,238 40% e) 2,200,072 2,398,762 (198,690) Capital Outlay 49,701 3,469 107% f) 3,241 3,469 (228) Transfers Out 164,640 58,820 50% 117,640 117,640 - Total Expenditures 9,035,047 4,152,193 45% 9,154,633 8,932,889 221,744 Revenues less Expenditures (2,539,726) (1,423,336) (3,289,028) (2,762,555) 526,473 Transfers In-General Fund 2,701,475 1,350,738 50% 2,701,475 2,701,475 - Transfers In-PH Res Fund - 29,362 50% 58,723 58,723 - Transfers In-Gen. Fund Other 65,100 32,550 50% 65,100 65,100 - Total Transfers In 2,766,575 1,412,650 50% 2,825,298 2,825,298 - Change in Fund Balance 226,849 (10,687) (463,730) 62,743 526,473 Beginning Fund Balance 1,552,578 1,779,427 99% 1,789,387 1,779,427 (9,960) Ending Fund Balance $ 1,779,427 $ 1,768,741 $1,325,657 $ 1,842,170 $516,513 a) Majority of fees are due annually and collected in December&January b) Revenue carried over from FY 2015 c) Received quarterly, in arrears d) Invoiced through December. Expecting payment in January e) Materials &Services increased to reflect amended grants and contracts. Appropriation will be increased as necpw f)Appropriation will be increased before year end BEHAVIORAL HEALTH Statement of Financial Operating Data July 1,2015 through December 31, 2015(50% FY 2015 of Fiscal Year) FY 2016 %of Actual Actual Budget Budget Projected Variance Revenues Administrative Fee 11,294,979 586,976 29% 2,005,307 1,910,351 (94,956) State Grants 7,730,968 4,141,775 50% 8,313,630 8,511,281 197,651 OHP Capitation 488,538 4,352,371 37% a) 11,807,181 10,500,000 (1,307,181) Federal Grants 195,048 53,647 27% b) 201,879 201,697 (182) Patient Fees 211,392 84,972 50% 171,268 171,268 - Title 19 333,886 128,612 53% 241,768 241,768 - Liquor Revenue 145,536 53,278 35% 151,000 160,000 9,000 Divorce Filing Fees 128,477 131,689 94% c) 140,600 131,689 (8,911) Interfund Contract-Gen Fund 127,000 38,223 30% b) 127,000 127,000 - Interest on Investments 37,054 18,058 60% 30,000 36,100 6,100 Rentals 11,612 4,375 23% 18,800 18,800 - Marriage Licenses 6,385 4,060 62% 6,500 10,000 3,500 Local Grants 504,926 157,592 99% c) 158,967 316,859 157,892 State Miscellaneous 32,200 8,010 36% 22,000 22,000 - Miscellaneous 60,534 2,407 2407% 100 2,407 2,307 Total Revenues 21,308,536 9,766,047 42% 23,396,000 22,361,220 (1,034,780) Expenditures Personnel Services 14,366,806 7,747,117 45% d) 17,234,305 15,892,863 1,341,442 Materials and Services 7,007,968 2,780,748 34% e) 8,291,472 7,303,650 987,822 Capital Outlay 181,976 202,519 98% 207,500 207,500 - Transfers Out 204,900 164,050 50% 328,100 328,100 - Total Expenditures 21,761,651 10,894,434 42% 26,061,377 23,732,113 2,329,264 Revenues less Expenditures (453,115) (1,128,388) (2,665,377) (1,370 893) 1,294,484 Transfers In-General Fund 1,377,302 688,650 50% 1,377,302 1,377,302 - Transfers In-Acute Care Svcs 187,594 84,432 50% 168,864 168,864 - Total Transfers In 1,564,896 773,082 50% 1,546,166 1,546,166 - Change in Fund Balance 1,111,781 (355,306) (1,119,211) 175,273 1,294,484 Beginning Fund Balance 2,924,742 4,036,523 104% 3,893,237 4,036,523 143,286 Ending Fund Balance $4,036,523 $ 3,681,218 $ 2,774,026 $4,211,796 $1,437,770 a) OHP capitated revenues are lower than anticipated b) Received quarterly, in arrears c) Annual payment received in August d) Year end projection reflects anticipated underspending related to unfilled positions e) Year end projection reflects anticipated underspending on therapist, contracts and program expense Page 8 COMMUNITY DEVELOPMENT Statement of Financial Operating Data , July 1, 2015 through December 31, 2015(50%of FY 2015 Fiscal Year) FY 2016 r A %of Actual Actual Budget Budget Projected Variance Revenues Admin-Operations 59,024 39,263 73% 53,494 60,000 6,506 Admin-GIS 2,110 220 9% 2,500 2,500 - Admin-Code Enforcement 306,480 171,385 53% 322,913 342,700 19,787 Building Safety 2,122,894 1,198,957 56% 2,152,073 2,274,993 122,920 Electrical 447,721 287,091 61% 467,770 574,000 106,230 Contract Services 358,815 187,314 68% 276,500 325,564 49,064 Env Health-On Site Prog 497,039 267,256 56% 475,170 534,500 59,330 Planning-Current 1,230,486 645,408 60% 1,069,975 1,123,473 53,498 Planning-Long Range 604,808 363,559 52% 694,249 710,683 16,434 Total Revenues 5,629,377 3,160,451 57% 5,514,644 5,948,413 433,769 Expenditures Admin-Operations 1,461,189 814,805 50% 1,638,933 1,638,933 - Admin-GIS 125,463 66,720 50% 132,305 132,305 - Admin-Code Enforcement 286,288 147,311 46% 319,679 319,679 - Building Safety 777,738 411,632 45% 915,194 915,194 - Electrical 225,462 146,154 51% 286,145 286,145 - Contract Services 270,206 159,099 49% 326,249 326,249 - Env Health-On Site Pgm 233,477 161,534 48% 338,956 338,956 - Planning-Current 792,256 497,845 50% 997,851 997,851 - Planning-Long Range 557,991 272,622 46% 596,343 596,343 - Transfers Out(D/S Fund) 173,673 163,940 100% 164,225 164,225 - Total Expenditures 4,903,745 2,841,662 50% 5,715,880 5,715,880 - Revenues less Expenditures 725,633 318,789 (201,236) 232,533 433,769 Transfers In/Out In: General Fund-UR Planning 166,770 49,518 50% 99,039 99,039 - Out:A&T Reserve (90,360) - N/A - - - Out: CDD Reserve Funds (687,470) - 0% (1,037,652) (1,037,652) - Net Transfers In/Out (611,060) 49,518 -5% (938,613) (938,613) - Change in Fund Balance 114,573 368,307 (1,139,849) (706,080) 433,769 Beginning Fund Balance 2,037,201 2,151,773 134% 1,600,000 2,151,773 551,773 Ending Fund Balance $2,151,773 $2,520,080 $ 460,151 $ 1,445,693 $ 985,542 Page 9 ROAD . Statement of Financial Operating Data July 1, 2015 through December 31, 2015(50% FY 2015 of Fiscal Year) FY 2016 Actual Actual %of Budget Budget Projected _ Variance Revenues Motor Vehicle Revenue 11,526,928 6,236,965 55% a) 11,440,000 12,347,228 907,228 Forest Receipts 1,215,021 - 0% b) 1,250,000 1,250,000 - Federal - PILT Payment 1,250,809 1,203,216 96% c) 1,250,000 1,203,216 (46,784) Other Inter-fund Services 911,160 153,910 16% 947,925 947,925 - Cities-Bend/Red/Sis/La Pine 664,062 114,658 13% d) 902,000 902,000 - State Miscellaneous 602,237 603,572 100% 603,572 603,572 - Sale of Equip& Material 312,452 63,863 23% 278,500 278,500 - Assessment Payments(P&1) 159,692 43,326 27% 160,000 160,000 - Mineral Lease Royalties 174,922 20,856 10% 200,000 200,000 - Federal Reimbursement - 290,000 N/A e) - 290,000 290,000 Interest on Investments 77,547 53,621 134% f) 40,000 100,000 60,000 Miscellaneous 55,109 24,972 68% 36,500 36,500 - Total Revenues 16,949,938 8,808,961 51% 17,108,497 18,318,941 1,210,444 Expenditures Personnel Services 5,539,866 2,819,766 49% 5,764,308 5,756,294 8,014 Materials and Services 8,565,242 4,060,594 37% g) 10,846,101 9,346,101 1,500,000 Debt Service 106,554 - N/A - - - Capital Outlay 1,764,850 417,134 5% h) 8,503,257 2,600,000 5,903,257 Transfers Out 600,000 - 0% 600,000 600,000 - Total Expenditures 16,576,513 7,297,494 28% 25,713,666 18,302,395 7,411,271 Revenues less Expenditures 373,426 1,511,467 (8,605,169) 16,546 8,621,715 Trans In -Solid Waste 298,156 163,270 50% 326,539 326,539 - Trans In -Transp SDC 1,000,000 - 0% 1,000,000 1,000,000 Trans In-Road Imp Res 12,388 - N/A - Total Transfers In 1,310,544 163,270 12% 1,326,539 1,326,539 - Change in Fund Balance 1,683,970 1,674,737 (7,278,630) 1,343,085 8,621,715 Beginning Fund Balance 10,022,703 11,706,673 126% 9,298,470 11,706,673 2,408,203 Ending Fund Balance $ 11,706,673 $13,381,409 $ 2,019,840 $13,049,757 $11,029,917 a) Revenue projection per ODOT(increased fuel sales/economy related) b)Anticipate payments in Spring 2016 c)Annual payment received in July d) Billed-will include Spring 2016 chip seal e) FLAP funds for Cascade Lakes Highway not anticipated during budget preparation f) Projection based on annualized YTD g) Overlay reserve, $1.5 million, not projected to be expended in FY 2016 h) Budget includes$5.9 million of CIP reserves. Will not be expended in FY 2016 Page 10 ADULT PAROLE& PROBATION Statement of Financial Operating Data July 1,2015 through December 31, 2015(50%of FY 2015 Fiscal Year) FY 2016 % of Revised Actual Actual Budget Budget Projected Variance Revenues SB 1145 3,025,316 1,825,116 50% 3,650,168 3,650,168 - DOC Measure 57 217,845 234,316 100% a) 234,316 234,316 - Electronic Monitoring Fee 212,894 82,059 36% b) 225,000 190,000 (35,000) Probation Superv. Fees 220,081 96,609 46% 210,000 210,000 - Family Sentencing Alt - 0% c) 110,796 110,796 - Interfund -Sheriff 50,000 25,002 50% 50,000 50,000 - Crime Prevention Grant 50,000 12,500 25% d) 50,000 50,000 - CFC-Domestic Violence 52,612 11,684 25% d) 46,736 46,736 - State Subsidy 14,960 8,134 52% 15,610 15,610 - Alternate Incarceration 31,775 4,569 23% e) 20,035 20,035 - Interest on Investments 9,550 3,988 57% 7,000 7,000 - Probation Work Crew Fees 10,191 4,439 74% 6,000 6,000 - State Miscellaneous 4,142 - 0% e) 4,300 4,300 - Leases 1,600 - 0% f) 1,500 - (1,500) Justice Reinvest HB3194 - - 0% c) 845,807 845,807 - Miscellaneous 8,931 342 68% 500 500 - Total Revenues 3,909,897 2,308,757 42% 5,477,768 5,441,268 (36,500) Expenditures Personnel Services 3,581,700 1,803,211 45% g) 4,013,941 3,900,000 113,941 Materials and Services 1,047,720 599,322 39% g) 1,551,315 1,465,000 86,315 Transfer to Veh Maint - 10,368 25% 41,472 41,472 - Capital Outlay - - 0% h) 68,100 68,100 - Total Expenditures 4,629,420 2,412,901 43% 5,674,828 5,474,572 200,256 Revenues less Expenditures (719,522) (104,144) (197,060) (33,304) 163,756 Transfers In-General Fund 451,189 225,594 50% 451,189 451,189 - Change in Fund Balance (268,333) 121,450 254,129 417,885 163,756 Beginning Fund Balance 1,131,982 863,649 130% 662,516 863,649 201,133 Ending Fund Balance $ 863,649 $ 985,100 $ 916,645 $ 1,281,534 $364889 a)Annual payment received in October b) Fees trending under budget due to overestimating offenders ability to pay c) Expect full annual payment upon State approval of IGA in January d) Payments received quarterly e) Reimbursement for special population/services f) Per-use lease agreement with Portland State University. Space is no longer available due to dept expansion g) Based on YTD actual and projected expenses h)All expenses to be incurred second half of fiscal year Page 11 EARLY LEARNING HUB . Statement of Financial Operating Data July 1, 2015 through December FY 2015 31, 2015(50%of Fiscal Year) FY 2016 % of Actual Actual Budget Budget , Projected Variance Revenues Federal Grants 224,752 50,297 24% 213,382 215,985 2,603 HealthyStart Medicaid 66,759 16,961 N/A a) - 42,862 42,862 State Grant 105,326 - 0% 105,326 105,326 - HealthyStart/R-S-G 296,573 5,930 N/A a) - 128,912 128,912 Miscellaneous 5,291 811 41% 2,000 2,000 - Court Fines & Fees 77,086 79,014 103% 77,086 79,014 1,928 Interest on Investments 2,487 1,615 67% 2,400 3,200 800 Private Grant 715 3,285 N/A - 3,285 3,285 Interfund Grants 7,260 - N/A - - - Total Revenues 786,249 157,913 39% 400,194 580,584 180,390 Expenditures Personnel Services 263,621 134,572 44% 304,598 284,598 20,000 Materials and Services 849,478 146,402 30% a) 494,118 670,423 (176,305) Total Expenditures 1,113,099 280,974 35% 798,716 955,021 (156,305) Revenues less Expenditures (326,850) (123,062) (398,522) (374,437) 24,085 Transfers In General Fund 252,288 87,498 50% 175,000 175,000 - General Fund -Other 89,350 44,675 50% 89,350 89,350 - Total Transfers In 341,638 132,173 50% 264,350 264,350 - Change in Fund Balance 14,788 9,111 (134,172) (110,087) 24,085 Beginning Fund Balance 334,861 349,649 127% 274,299 349,649 75,350 Ending Fund Balance $ 349,649 $ 358,761 $ 140,127 $ 239,562 $ 99,435 a) Grant awarded subsequent to adoption of FY 2016 Budget. Additional resources will be appropriated with a supplemental budget Page 12 SOLID WASTE Statement of Financial Operating Data . July 1, 2015 through December 31,2015(50%of FY 2015 Fiscal Year) FY 2016 %of Actual Actual Budget Budget Projected Variance Operating Revenues Franchise Disposal Fees 4,575,673 2,504,827 52% 4,830,000 5,009,654 179,654 Private Disposal Fees 1,680,543 915,712 56% 1,648,500 1,831,424 182,924 Commercial Disp. Fees 1,336,173 751,899 60% 1,260,000 1,503,798 243,798 Franchise 3% Fees 223,323 20,844 9% a) 220,000 220,000 - Yard Debris 126,468 84,442 81% b) 104,000 168,884 64,884 Recyclables 28,066 12,142 42% 29,000 24,290 (4,710) Equip & Material 720 16,490 N/A - 16,490 16,490 Special Waste 16,382 19,995 80% c) 25,000 39,991 14,991 Interest 17,164 8,899 89% 10,000 17,797 7,797 Leases 10,801 6,301 58% 10,801 10,801 - Miscellaneous 58,001 16,299 65% 25,000 32,500 7,500 Total Operating Revenues 8,073,313 4,357,850 53% 8,162,301 8,875,629 713,328 Operating Expenditures Personnel Services 1,856,302 982,607 47% 2,084,433 1,965,359 119,074 Materials and Services 3,112,683 1,517,054 43% 3,501,756 3,551,189 (49,433) Debt Service 929,793 377,985 41% d) 932,916 932,916 - Capital Outlay 166,655 48,443 42% 116,450 93,158 23,292 Total Operating Expenditures 6,065,434 2,926,089 44% 6,635,555 6,542,622 92,933 Operating Rev less Exp 2,007,879 1,431,761 1,526,746 2,333,007 806,261 Transfers Out Road 298,156 163,270 50% e) 326,539 326,539 - SW Capital & Equipment Reserve 2,225,000 800,000 57% f) 1,400,000 2,200,000 (800,000) Total Transfers Out 2,523,156 963,270 56% 1,726,539 2,526,539 (800,000) Change in Fund Balance (515,277) 468,492 (199,793) (193,532) 1,606,261 Beginning Fund Balance 1,679,169 1,163,893 180% 646,922 1,163,893 516,971 Ending Fund Balance $ 1,163,893 $1,632,384 $ 447,129 $ 970,361 $2,123,232 a) Payments due April 15th b) Revenues fluctuate with the weather/seasons c) Unpredictable revenue source; usually involves DEQ clean-ups d) Payments made November and May e)Transfer made quarterly f)Additional resources generated by operations are required in the reserve funds Page 13 RISK MANAGEMENT , Statement of Financial Operating Data July 1,2015 through December 31,2015 FY 2015 (50%of Fiscal Year) FY 2016 %of Actual Actual Budget Budget Projected Variance Revenues Inter-fund Charges: General Liability 379,793 429,600 50% 859,198 859,198 - Property Damage 392,304 201,341 51% 394,092 394,092 - Vehicle 177,550 89,928 50% 179,850 179,850 - Workers'Compensation 1,563,836 566,670 50% 1,137,484 1,137,484 - Unemployment 324,829 164,814 52% 320,000 320,000 - 1 19% 20,000 10 000 10 000 Claims Reimb-Gen Liab/Property 43,921 3,80 9/° 20,0 ( ) Process Fee-Events/Parades 1,835 315 23% 1,400 1,400 - Miscellaneous 0 - 0% 80 80 - Skid Car Training 34,020 16,020 59% 27,000 27,000 - Transfer In-Fund 340 - 95,000 100% 95,000 95,000 - Interest on Investments 24,331 16,679 67% 25,000 25,000 - TOTAL REVENUES 2,942,419 1,584,168 52% 3,059,104 3,049,104 (10,000) Direct Insurance Costs: GENERAL LIABILITY Settlement/Benefit 166,363 53,489 Defense 19,031 15,079 Professional Service 24,849 5,054 Insurance 176,537 191,884 Loss Prevention 19,465 5,049 Miscellaneous 126 - Repair/Replacement 6,346 12,901 Total General Liability 412,716 283,456 36% 780,429 780,000 429 PROPERTY DAMAGE Insurance 178,556 166,978 Repair/Replacement 35,583 2,925 Total Property Damage 214,139 169,903 40% 429,719 400,000 29,719 VEHICLE Professional Service 236 - Insurance 21,300 - Loss Prevention 19,307 9,343 Repair/Replacement 51,823 57,856 Total Vehicle 92,666 67,199 76% 89,213 95,000 (5,787) WORKERS'COMPENSATION Settlement/Benefit 687,001 156,188 Professional Service 5,000 5,000 Insurance 124,195 111,046 Loss Prevention 45,934 24,089 Miscellaneous 54,299 13,573 Total Workers'Compensation 916,429 , 309,895 31% 984,626 870,000 114,626 UNEMPLOYMENT-Settlement/Benefits 104,383 12,362 8% 151,486 130,000 21,486 Total Direct Insurance Costs 1,740,333 842,815 35% 2,435,473 2,275,000 160,473 Insurance Administration: Personnel Services 309,175 149,443 44% 339,585 339,585 - Materials&Srvc, Capital Out.&Tranfs. 133,868 74,845 33% 225,363 225,363 - Total Expenditures 2,183,376 1,067,103 36% 3,000,421 2,839,948 160,473 Change in Fund Balance 759,043 517,065 58,683 209,156 150,473 Beginning Fund Balance 3,110,676 3,869,719 121% 3,200,000 3,869,719 669,719 Ending Fund Balance $3,869,719 $ 4,386,784 * $3,258,683 $4,078,875 $820,192 * Ending Fund Balance includes$2,900,000 restricted for Workers'Comp Loss Reserve Page 14 DESCHUTES COUNTY 9-1-1 Statement of Financial Operating Data July 1, 2015 through December 31, 2015(50% FY 2015 of Fiscal Year) FY 2016 %of Actual Actual Budget Budget Projected Variance Revenues Property Taxes-Current 6,683,234 6,473,272 93% a) 6,940,000 7,043,318 103,318 Property Taxes- Prior 174,000 89,048 89% 100,000 100,000 - State Reimbursement 54,389 18,692 52% 36,000 36,000 - Telephone User Tax 760,914 204,640 27% b) 750,000 750,000 - Data Network Reimb. 41,803 - 0% 30,000 30,000 - Jefferson County 30,686 28,679 96% c) 30,000 30,000 - User Fee 54,536 2,156 5% 45,000 45,000 - Police RMS User Fees 287,880 32,607 11% d) 295,788 295,788 - Contract Payments - - 0% 11,000 11,000 - Miscellaneous 38,466 9,799 98% e) 10,000 10,000 - Interest 36,785 22,001 55% 40,000 40,000 - Total Revenues 8,162,693 6,880,895 83% 8,287,788 8,391,106 103,318 Expenditures Personnel Services 4,885,484 2,396,736 40% 6,008,790 5,576,736 432,054 Materials and Services 1,987,159 981,015 49% 2,019,097 2,019,097 - Capital Outlay 234,798 - 0% 200,000 200,000 - Total Expenditures 7,107,441 3,377,751 41% 8,227,887 7,795,833 432,054 Revenues less Expenditures 1,055,252 3,503,143 59,901 595,273 535,372 Beginning Fund Balance 3,939,854 4,995,106 107% 4,650,000 4,995,106 345,106 Ending Fund Balance $ 4,995,106 $ 8,498,250 $4,709,901 $5,590,379 $880,478 a) Projection based on collecting 94.5% of property tax levy b)Tax received quarterly. 2nd Quarter to be received in February c) Property tax payment received for portion of the Sisters-Camp Sherman Fire District that is in Jefferson County d) Not yet billed. The RMS Ops Board is negotiating a new contract with New World Systems e)YTD includes a reimbursement from Bend Police Department for software licenses($4,253) Page 15 Health Benefits Trust Statement of Financial Operating Data FY 2015 FY 2016 July 1,2015 Actual December131, %of Approved FY 2016 $Variance 2015(50%of Budget Budget Projection Fiscal Year) Revenues: Internal Premium Charges $ 16,001,138 $ 7,734,088 48% a) $ 16,153,000 $ 15,468,176 $ (684,824) Part-Time Employee Premium 15,680 4,615 N/A a) - 9,230 9,230 Employee Monthly Co-Pay 866,646 425,115 49% a) 865,000 850,230 (14,770) COIC 1,870,995 1,018,867 54% a) 1,900,000 2,037,735 137,735 Retiree/COBRA Co-Pay 1,089,975 591,143 44% a) 1,336,000 1,182,286 (153,714) Prescription Rebates 145,422 17,337 13% 130,000 130,000 - Claims Reimbursements&Misc 242,601 175,800 N/A - 175,800 175,800 Interest 92,213 54,875 49% 112,000 110,000 (2,000) Total Revenues 20,324,668 10,021,841 49% 20,496,000 19,963,457 (532,543) Expenditures: Personnel Services(all depts) 121,638 56,666 48% 117,753 117,753 - Materials&Services Admin&Wellness Claims Paid-Medical 11,366,449 7,077,000 57% b) 12,335,775 12,500,471 (164,696) Claims Paid-Prescription 1,245,249 471,681 34% b) 1,392,307 1,283,206 109,101 Claims Paid-DentalNision 1,832,508 894,774 44% b) 2,048,918 1,841,039 207,879 Stop Loss Insurance Premium 326,435 175,561 49% 360,000 360,000 - State Assessments 227,597 - 0% 240,000 240,000 - Administration Fee(EMBS) 419,304 239,704 57% 420,000 420,000 - Preferred Provider Fee 38,804 71,082 155% 46,000 157,202 (111,202) Other-Administration 45,335 28,877 28% 104,417 104,417 - Other-Wellness 162,582 74,996 50% 149,000 149,000 - Admin&Wellness 15,664,262 9,033,676 53% 17,096,417 17,055,335 41,082 Deschutes On-site Clinic Contracted Services 818,418 405,341 50% 810,000 810,000 - Medical Supplies 79,616 26,565 42% 63,000 63,000 - Other 23,726 18,852 69% 27,470 27,470 - Total DOC 921,761 450,758 50% 900,470 900,470 - Deschutes On-site Pharmacy Contracted Services 304,556 143,006 50% 287,700 287,700 - Prescriptions 1,552,760 555,107 35% c) 1,600,000 1,665,321 (65,321) Other 13,250 10,377 47% 22,007 22,007 - Total Pharmacy 1,870,566 708,490 37% 1,909,707 1,975,028 (65,321) Total Expenditures 18,578,227 10,249,590 51% 20,024,347 20,048,586 (24,239) Change in Fund Balance 1,746,441 (227,750) 471,653 (85,129) (556,782) Beginning Fund Balance 12,461,082 14,207,523 108% 13,190,000 14,207,523 1,017,523 Ending Fund Balance $ 14,207,523 $ 13,979,773 $ 13 661 653 $ 14 122 394 $ 460 741 I%of Exp covered by Revenues 109.4% 97.8% 102.4%1 99.6%1 a) Projection-Six months annualized b) Fifty-two week rolling average c) YTD-July,August, September and October. Projection-four months annualized Page 16 FAIR AND EXPO CENTER Statement of Financial Operating Data , Through December 31, 2015 Year to Date(50%of the FY 2015 year) FY 2016 Actual Actual %of Budget Budget I Projection I $Variance Operating Revenues Events Revenues $ 528,377 $ 205,641 44.4% $ 463,000 $ 494,333 $ 31,333 Storage 45,794 22,831 45.7% 50,000 53,831 3,831 Camping at F& E 14,505 1,265 6.3% 20,000 21,265 1,265 Horse Stall Rental 37,698 3,445 6.9% 50,000 52,620 2,620 .r zx w Ztt ' w ";c y ,¢ r d''.t ''yea ' , c.;r 'w 4 '` r Concession%- Food 11,411 - N/A - - - Annual County Fair(net) 244,000 200,000 67.8% b) 294,835 288,956 (5,879) Interfund Contract 85,111 21,105 25.0% c) 84,422 21,105 (63,317) TRT- 1%for Marketing 116,670 137,585 36.0% 382,641 335,922 (46,719) Miscellaneous 11,092 3,438 31.5% 10,900 6,438 (4,462) Total Operating Revenues 1,184,232 597,841 41.9% 1,427,101 1,363,764 (63,337) Operating Expenditures: General F& E Activities Personnel Services 909,177 480,957 50.6% 951,266 956,589 (5,323) Materials and Services 655,566 337,181 40.7% 828,351 784,069 44,282 Total Operating Expenditures 1,564,743 818,138 46.0% 1,779,617 1,740,658 38,959 Other: Park Acq/Dev(Fund 130) 29,000 15,000 50.0% 30,000 30,000 - Grants 280 - N/A - Rights& Signage 98,538 17,830 15.5% 115,000 101,930 (13,070) Interest 678 507 169.0% 300 657 357 Total Other 128,496 33,337 23% 145,300 132,587 (12,713) Results of Operations (252,016) (186,960) (207,216) (244,307) (37,091) Transfers In/Out Transfer In-General Fund 365,000 150,000 50.0% 300,000 300,000 - Transfer In-Room Tax-(Fund 160) 110,770 12,870 50.0% 25,744 25,744 - Trans In(Out)-Fair& Expo Reserve - - 0.0% (62,740) (62,740) - Total Transfers In 475,770 162,870 61.9% 263,004 263,004 - Non-Operating Expenditures Debt Service 112,213 68,868 59.0% 116,709 113,296 3,413 Debt Refunding, net - - Capital Outlay 52,473 - N/A - - Total Non-Operating Expenditures 164,686 68,868 59.0% 116,709 T 113,296 3,413 Change in Fund Balance 59,068 (92,958) (60,921) (94,599) (33,678) Beginning Fund Balance 345) 58,723 58.7% 100,000 58,723 (41,277) Ending Fund Balance 1 UMWw- .1 $ 39,079 $ (35,876) $ (74,955 a) See"Food & Beverage Activities Schedule" b) Revenues and Expenses for the annual County Fair are recorded in a separate fund and the available net income is transferred to the Fair&Expo Center Fund c) Reimbursement from RV Park for personnel expenditures recorded in F&E Page 17 _ p o �pp co e N o e T e e ._ p c N N N� N U7 R in o g a CO c (0 pc� Ypf yN 0 O ' N ' N o)O 4- U) O o d 0 1 �� u E N as 005Omi rn `t$ COMO N mN 4i F • 01 ^ , '"_ _ ee e e e 7 N 4) 0 0 C) M U W CO N- 4 v) e a) Ce Q' V 40 (U O 0N0 1±0) N. 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Q fQ��ltg7 (r a, p..� 1 ,c, , lil 4).d�ryy 1 ' 1 1 (A. 147 O1 cD g C~') Q W N O d as maws m �y !+1 4 CO N 4 40 Imo+N pa) cD 40 pU) c0 �^ W O V P N Cr).- O1 ' ' ' ' N m 111 q of .4,-,=g ,= m N 10 W(0 IO )47 N N N tV 'O JJ a Ca LL 1,_ Cl) U g E d S7 L N U a gi Q _ in @ H a4-, 01 o 0 0 >1 W t y 7 N- O Qi �.2 > LL C y K m '�S1 y a�y1 N Na m U 0 G Ti O 2 h C he{ O m g )L .0 W m 6 W d m f• p E U N E° E d C N a O : C 2 t j u' • U c 3 y > m a K'= U .1- m E a PC'' W-1 Li o c o C u E. -d S F C C 5 H C9 O 1 JUSTICE COURT Statement of Financial Operating Data • July 1, 2015 through December I 31,2015 (50%of FY 2015 Fiscal Year) FY 2016 %of Actual Actual Budget Budget Projected _Variance Revenues Court Fines& Fees 459,548 232,169 52% a) 450,000 530,726 80,726 Interest on Investments 456 293 56% 527 527 - Total Revenues 460,004 232,463 52% 450,527 531,253 80,726 Expenditures Personnel Services 423,791 217,576 50% 436,236 436,236 - Materials and Services 162,205 92,018 53% b) 173,942 161,018 12,924 Total Expenditures 585,996 309,594 51% 610,178 597,254 12,924 I Revenues less Expenditures (125,992) (77,131) (159,651) (66,001) 93,650 Transfers In-General Fund 74,398 72,876 50% 145,747 145,747 - Change in Fund Balance (51,594) (4,255) (13,904) 79,746 93,650 Beginning Fund Balance 130,317 78,723 131% 60,000 78,723 18,723 End Fund Bal(Contingency) $ 78,723 $ 74,468 $ 46,096 $ 158,469 $112,373 a) Monthly revenue recorded in arrears. $33,195 received in January for December activity. 50%of FY Rev$265,36; b) One time software maintenance fee of$24,421 paid in September. Remaining 50%of year projected at$69,000 Page 19 CAPITAL PROJECTS • Campus Improvement • North County Campus Deschutes County Campus Improvement(Fund 463) Inception through December 31, 2015 `Received and Committed or Expended Projected _ Total RESOURCES: Transfer in (Note A) $ 796,617 $ - $ 796,617 1 Transfer in -General Fund 150,000 - 150,000 Transfer in-General County Projects(142) 820,000 - 820,000 Energry Trust of Oregon 1,641 1,641 Oregon Judicial Dept Payment 30,526 - 30,526 Interest Revenue 11,403 - 11,403 Total Resources 1,810,186 - 1,810,186 EXPENDITURES: Basement Jail/Boiler Demolition JB1 168,109 - 168,109 Basement Public File View JB2 141,862 - 141,862 1st Floor Public File View JB3 117,980 - 117,980 1st Floor Restrooms/Haslinger Court JB4 401,231 - 401,231 1st Floor DeHoog/Bagley Court/Jury Room JIM 81,702 - 81,702 Accounting Area Open Workspace JB6 40,257 - 40,257 Courthouse DA Offices JB7 34,348 - 34,348 Hearing Room Justice Bldg 2/Basement Phases 1/2 JB8 670,562 - 670,562 Justice Bldg-Breezeway Connection JB9 32,971 112,325 145,296 "Stone Building" 720 - 720 Internal Service Fund Charges 8,119 - 8,119 Total Materials &Services 1,697,861 112,325 1,810,186 Revenues less Expenditures $ 112,325 $ (112,325) - Notes: A. Remaining proceeds of the OSP portion of the FF&C borrowing for the OSP/911 Building. Completed Projects JRF 1/14/2016 - Deschutes County General County Projects(Fund 142) Through December 31, 2015 FY 2016-Year to Date(50% of Year) FY 2016 %at Actual Budget Budget Projection Variance Revenues Property Taxes, Current $ 692,566 92% $ 750,000 $ 754,718 $ 4,718 Property Taxes, Prior 8,838 44% 20,000 20,000 - Inter-fund Charges OHP-Alcohol/Drug (280) - 0% a) 525,000 525,000 - OHP-Mental Health (270) - 0% a) 525,000 525,000 - Road Department(325) - 0% a) 150,000 150,000 - Interest 4,685 43% 11,000 11,000 - Total Revenues 706,088 36% 1,981,000 1,985,718 4,717.54 Expenditures General ADA Projects 10,649 General 113,669 Health Services File Room 154 Total General Projects 124,472 488,590 488,590 - Remodel Projects Courthouse-District Attorney 78,382 100,000 100,000 - Courthouse-sidewalk 14,644 50,000 50,000 - P&P Stairs 36,440 36,440 36,440 - P&P Programs Building 1,035 10,000 10,000 - Road Dept Meeting Room 24,530 250,000 250,000 - South County 199,005 199,005 199,005 - Wall Street Services Building 64,322 850,995 850,995 - Total Remodel Projects 418,357 1,496,440 1,496,440 - Total Projects 542,829 27% 1,985,030 1,985,030 - Internal Charges-ISF & Insurance 30,468 50% 60,906 60,906 - Tech Improvements 120,471 134% 90,000 120,471 30,471 Total Expenditures 693,768 2,135,936 2,166,407 30,471 Revenues less Expenditures 12,320 (154,936) (180,689) 35,188 Transfers In/(Out) Campus Improvement(463) (120,000) 100% (120,000) (120,000) - Change in Fund Balance (107,680) (274,936) (300,689) 35,188 Beginning Fund Balance 1,373,675 94% 1,460,000 1,373,675 (86,325) Ending Fund Balance $ 1,265,996 $1,185,064 $1,072,986 $ (51,136) a) Contribution for remodels of Wall Street Services Building, South County and Road Department jrf 1/4/2016 II ' II y ro m I c c m � a) - c y c c c O U E Oa c V N o a) N m@ c 0 7 M .0 c N ° V a) O 'Oc a) c ) C N N O N ¢ N 2 LL a`W E c CL y O p - 0 ›. co U a O r• N m N N o U c_ N . 2 a y P C) 0 m E ° w m @ °a m E ` a+ m ce U▪ N , a1 V, C to Yf y y C m (n F' Y- r a O U .J W WC U N U M LL .J li II 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0+--- O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0l 0 0 0 0 I 0 0 N 0 ~ p 0 0 0 © o o 0 o in w N N O o-- C ' NY N N N lb 0 4) AI0 M w ww w NMw r w - AMw NN f I, I 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0,0 I C 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 06 qq (7, 00000060000006006 0 f9 t9 (9 di Ny 69 M Hf 49 43 f9 0 0!0 M 0 11 Y Lc e9 21; 699!9 w w W LL N 0 D D c 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 'd 000000000000000 0 ! o h o N a O O o 0 0 O O 0 0 0 O O 0 0 0 U) o c),A ✓- 0 0 o K 0 OM m c R /9 6! a9 M f9 1 000 .0 '.,co 49-t9 4* 4*49 e9 416' O 0) (9 H9 Ya N O w • 00000000000000000 0000000000 m 00 00 N y,0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 m o 1 ! tl m C y u9 0 49 0 to 0 0 (9 0 r9 0 0 (9 b9 M M vs 2 WI C 69 49 49 19 f9 VT 49 I - UI1 m w w a ate..: QI 000000000000000000 0 0 0 0 0 0 0 0 0 0 0 co .-,I oo 0 N 01 49 0 !9 010 0 0 t9 0 f9 0 0 f9 of a9 M rA 4,P4- OI c 0 Ml �H oN 49 43449 dq 'af;(D • !• O b9 111 ! 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'c 0 C - .(5 O `-i M N m CY a._� ar i o C f C7 C7 C7 H cc • O V)j = 00 00 0 0 0 0 0 CI oao maom n 7, O o ' n oo ‘.-1� ++ ui cn m m V C '^ v1- = OS C O 0 m U 0 a c = .,-^ c O +-. ns 43 E o m 0 u ¢ C as a) C to o_ C "m Ln co E .-ip ,-I N m Tr p al N 0' Cf 0' 0' H CC 0 0 0 0 '0 0 co o 0 0 0 0 0 • o m N o o m r: o co m coo, I- c m v 2 04 r' 4.4 C .,r_ m I- N C c m .� o C ▪E U (0 E p «. m O Q c G v cp a 'E Li) E 0 .-1 N M Cr p a/ N Cf C7 Cf Cf H- cc DYES C a Community Development Depa i , - '''',,L : rtment rtment Planning, Bull'....,,„g„,•„N,., w„„,., 1 9 1 6 I' !I l fi g Building Safety, Environmental Soils, Code Enforcement ^^-° °" F :r<;r� PO Box 6005, Bend, Oregon 9770$-6005 `.. . 117 NW Lafayette Avenue www.deschutes.org/cd MEMORANDUM TO: Deschutes County Board of Commissioners FROM: Nick Lelack, Director DATE: January 27, 2016 SUBJECT: CDD Director's Abatement Report On or about January 13, 2016, the Deschutes County Community Development Department ("CDD") abated a dangerous building located on property identified as Lot 75, Crooked River Ranch No. 5, Deschutes County, Oregon and commonly known by the street address of 8383 NW Ice Avenue Terrebonne, OR, 97756 ("the Property"). Abatement consisted of: a pre-demolition asbestos inspection, demolition of the building, and hauling of the debris to the landfill for disposal. The costs of abatement were as follows: Pre Demolition Asbestos Inspection $500.00 Demo and Haul $7,597.07 Disposal Fees $1,855.20 Total $9,952.27 Documentation of these costs are attached hereto. CDD hereby requests an order of the Board requiring the Property's owner to reimburse CDD for the costs of abatement. Pursuant to DCC 15.04.070(B): "[U]pon receipt of [the abatement] report,the Board shall fix a time, date and place for hearing said report and any protests or objections thereto. The Board shall cause notice of said hearing to be posted upon the property involved, published once in a newspaper of general circulation in this jurisdiction, and served by certified mail, postage prepaid, addressed to the owner of the property as the owner's name and address appear in the last assessment roll of the County. Such notice shall be given at least ten days prior to the date set for hearing and shall specify the day, hour and place when the Board will hear and pass upon the director's report, together with any objections or protests which may be filed as hereinafter provided by any person interested in or affected by the proposed charge." Those persons entitled to notice are: Byron Bergstad (Property Owner) Byron Bergstad (Property Owner) 8383 NW Ice Ave. 64900 Hunnell Rd. Unit 31 Terrebonne, OR 97760 Bend, OR 97701 Sincerely, Y 4)I' 1,4661- Nick Lelack, AICP Director, Community Development Department 2 • CASCADE Invoice INSULATION INC 22356 Nelson Road DATE INVOICE# Bend,OR 97701 12/30/2015 11-429 541-388-2600 - Fax 541-388-2635 BILL TO Deschutes County Community Development John Griley 117 NW Lafayette PO Box 6005 Bend OR 97708 P.O.NO. PROJECT — Date of Service Item Description QTY Rate Amount 12/28/2015 Survey Asbestos Survey at 8383 NW Ice AVE 1 500.00 500.00 Terrebonne • Total .$500.00 - ROAD DEPARTMENT f ..7.0 61150 SE 27TH ST. ‘ BEND,OR 97702 I w ,"',r' (541)388-6581 r 5 COMMUNITY DEVELOPMENT I , _ ` „�.:��:"..._.-.. 01/20/2016 I ATTN:JENNIFER LAWRENCE EXT 1405 C' f"El t,,,, r.`_, _ , 000036 I , �r'''''_-_,'''1 _,-,—' - 16-170 Total Due: $7,597,07 ICE STREET DEMOLITION (R33612) REMIT TO: 325.0000.370.49-00 LABOR/EQUIPMENT 4,589.30 4,589.30 ' ' 202.77 202.77 MIMI CONTRACT TRUCKING 1 2,805.00 1111111 2,805.00 -_ 1 IIIMIIIIIIIMIIIIIIIIIIIM 1111.M1111111=11111 1 1 11.11111111111.11.1111111.111.11 1.1111.1.1111111111=1M 111=1=111111111=111111= i 1111111111MMINEMIIIIIIIII 111111111 1 I 111111111111=1111111111 11111=.11..1..1111111 Prepared by:Susan Bailey 541.322.7119 I John Griley From: Jacquie Davis <Jacquie.Davis @co.crook.or.us> Sent: Thursday,January 14,2016 9:05 AM i. To: John Griley Subject: RE: Deschutes CDD Demo Project Attachments: Jacquie Davis4.vcf Your total from yesterda : $1855.21 The price on the ticket for the metal was not originally calculated right yesterday. I corrected the price this morning. That would have been scale ticket#619757. When you see that ticket come across it will say$15.20,but the corrected price is$38.00. 4, Jacquie Davis Crook County landfill r'^, Administrative Assistant (5411447-2338 Phone (5411416 2283 Fax Jacquie Davis,9ca.crook.or.us. WWrnr;co.crook or:us From:John Griley [mailto:John.Griley @deschutes.org] Sent:Thursday,January 14, 2016 8:51 AM To:Jacquie Davis Subject: RE: Deschutes CDD Demo Project Jackie, My dilemma is that the company doing the haul was private industry.They will be sending the receipts with invoice, but that may take a while. For my needs presently,your written confirmation of charges should suffice. Please just confirm in a reply that $1,832.40 is the final total. Thanks, John From: Jacquie Davis [mailto:Jacauie.Davis @co.crook.or.us] Sent:Thursday,January 14, 2016 8:46 AM To: John Griley Subject: RE: Deschutes CDD Demo Project 1 U3,.X-A- , . CROOK COUNTY LANDFILL CROOK COUNTY LANDFILL • 5601 SW Houston Lake Road 5601 SW Houston Lake Road Prineville,OR 97754 Prineville,OR 97754 447-2398 447-2398 1D 36 SCALE 4 ID 56 SCALE 4 GROSS 423810 lb INBOUND GROSS 51740 lb INBOUND 01/13/201 11:52AM ID 36 SCALE 4 ID 56 SCALE 4 GROSS 42300 lb RECALLED GROSS 51760 lb RECALLED TARE 363,40 lb TARE 36360 lb NET 6040 l NET 15400 lb 01/13/2016 140 b lb 1 DO-S`) $ Vt: Ur' DUE DUE beZt� � C-0 . CYAVn `�eia. C©• Cam `� • m/ ° 619736 .. 619756 , • kAi2X0.--0 k-6Q__J `�" CROOK COUNTY LANDFILL CROOK COUNTY LANDFILL 5601 SW Houston Lake Road 5601 SW Houston Lake Road 1 Prineville,OR 97754 Prineville,OR 97754 447-2398 447-2398 I D t.6 SCALE 4 ID 19 SCALE lb GROSS 50300 l INBOUND GROSS 42480 lb INBOUND 01/13/2016 0 50300 li 01/13/2016 10:17AM ID 66 SCALE 4 ICS 1 S SCALE 4 GROSS 50300 lb.RECALLED GROSS 42480 lb RECALLED TARE 50300 lb TARE 34740 lb NET 15$00 lb NET 7740 lb 01/13/2016 02.35Pf 01/13/2016 10126AM 1S4 -$° $ lU — DUE '1- 2_ ___C_ • C NA'Arl ) . S CO • NVA ( .Q L•I Sew[/ .. /�. . �1 1 4 A6197 6 j U314-- i CROOK COUNTY LANDFILL CROOK COUNTY LAND L 5601 SW Houston Lake Road 5601 SW Houston Lake Road Prineville,OR 97754 Prineville, OR 97754 ID 17 :TZALE 4 447-2398 447 2398 \V A X GROSS .� 1 A I GROSS 408 INBOUND 1 =, 01;1.312016 ,2r. 3PM i_ /13,•;016 10! 17M T 5 r SCALE 4 ID SCALE , GROSS 38960 RECALLED 40840 RECALLED TARE 35940 lb TARE 35920 lb • WE 4900 1 , NET `040 l b + T� s s �. r, 01 r'13/2016 02 33PM DUE DUE lee CO . CoOrMA Ce0• . -, e...._.. ''' -: ._........ :::"; _ , . " 619717 619757 1 1 z CROOK COUNTY LANDFILL CROOK COUNTY LANDFILL 5601 SW Houston Lake Road 5601 SW Houston Lake Road Prineville,OR 97754 Prineville,OR 97754 447-2398 447-2398 ID 40 SCALE 4 ID ?,rSCALE GROSS 5?U INBOUND C 3 GRnSS 5020 lb INBOUND I[� 7? SCALE y 1D 40 SCALE GROSS 50720 lb RECALLED . GROSS 52040 lb RECALLED TARE 359801 lb , TARE 361 lb H. ! 14740 lb NET 15880 lb 0E/13t2016 It in 1't 01/13/2016 03;58RM DUE DUE Ditsekote,t4 C 4.) . 6.,,..,,.. 1 .i.„.......er,...it c ._S CO . Cpmrn V,_ _ T r , 619740 6151777 (-A-RAV3-3 CROOK COUNTY LAIN FTCL 5601 SW Houston Lake Road Prineville,OR 97754 447-2398 • ID 44 SCALE 4 GROSS� 45100 lb INBOUND 01/13/2016 12:27PM ID44 SCALE GROSS 45100 lb RECALLED TARE 34740 lb 1 • NET 10360 lb 01/13/2016 12:34P1 1 $,Q �� •• (9.01 U fIZ CC) COMM lk-tpi /I 619744