2016-76-Order No. 2016-005 Recorded 2/23/2016 R IEWED
LEGAL COUNSEL DESCHUTES COUNTY OFFICIAL. RECORDS C f 2016.76
NANCY BLANKENSHIP, COUNTY CLERK vu
COMMISSIONERS' JOURNAL 02/23/2016 09'37'12 AM
II I II II IIII Ifl I II III
21
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON,
ALSO ACTING AS THE GOVERNING BODY OF THE DESCHUTES COUNTY 911 COUNTY
SERVICE DISTRICT
An Order Approving a Measure on
Formation of a Deschutes County Chapter
451 Service District for Emergency * ORDER NO. 2016-005
Communication Services and Withdrawing
Properties Currently in the Deschutes County *
9-1-1 County Service District.
WHEREAS, the Board of County Commissioners ("Board") initiated formation of the
Deschutes County 9-1-1 Service District by Order No. 2015-055 and on January 13, 2016 conducted a
public hearing on the proposed formation, withdrawal of all territory in Deschutes County from the
existing Deschutes County 9-1-1 County Service District and a permanent tax rate limit and, by Order
No. 2016-003 approved formation, withdrawal and a permanent rate limit and as required by law,
scheduled an additional, second public hearing on February 17, 2016; and
WHEREAS, the Board, having provided two public hearings and received input from staff and
interested persons finds that it is in the public interest to present to the electors an option to provide
long-term stable funding for emergency communications; now, therefore
THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON,
also acting as the Governing Body of the Deschutes County 911 County Service District, hereby
ORDERS as follows:
Section 1. The proposed formation of an ORS Chapter 451 county service district for
emergency communications, including 9-1-1 services, is hereby approved.
Section 2. The withdrawal of all property in the existing emergency communications district in
Deschutes County to occur simultaneously with the formation of a new district is approved.
Section 3. No changes to the boundary of the proposed district as described in Order No. 2016-
003 are necessary or appropriate; accordingly, the boundary shall be substantially as legally described
in Exhibit"A" and depicted on the map in Exhibit`B,"both exhibits attached hereto and by this
reference incorporated herein.
Page 1 of 4 - ORDER NO. 2016-005
Section 4. The name of the proposed district shall be the Deschutes County 9-1-1 Service
District.
Section 5. The proposed Deschutes County 9-1-1 Service District, if formed, will have a
permanent rate limit for operating taxes of$.425 per $1,000 assessed value that, if fully levied, would
raise an estimated$8,665,034 in operating funds for the district in the 2016-2017 fiscal year.
Section 6. If long-term stable funding is approved by the voters, it is the intent of the Board to
levy only $.3618 per $1,000 assessed value in the first two initial fiscal years which would raise an
estimated$7,339,794 in operating funds for the 2016-2017 fiscal year.
Section 7. The Deschutes County 9-1-1 Service District shall be authorized to take all necessary
and proper steps to plan, establish, furnish and maintain a 9-1-1 emergency communications system
within Deschutes County and to construct, maintain and operate any related facilities pursuant to ORS
451.010 et seq.
Section 8. The County Legal Counsel shall prepare for Vice-Chair signature a draft ballot title,
explanatory statement, SEL 803 and other necessary documents in advance of the May 17, 2016
election on formation and simultaneous withdrawal.
Dated this 17th day of February, 2016. THE BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON, ALSO
ACTING AS THE GOVERNING BODY OF THE
DESCHUTES COUNTY 911 SERVICE
DISTRICT
akeAtt --
ALAN UNGER, Chair
TAMMY BANEY, i e-Chair
ATTE T:
Recording Secretary ANTHONY DEBONE, Commissioner
Page 2 of 4 - ORDER NO. 2016-005
EXHIBIT "A"
Deschutes County as described in ORS 201.090 as follows: Beginning at the southeast corner of
township 22 south, range 23 east of the Willamette Meridian; thence westerly along township lines to
the summit of the Cascade Range; thence northerly along the summit of the Cascade Range to the line
between township 13 and 14 south; thence easterly along such township line to the northeast corner of
township 14 south, range 13 east; thence southerly along the east line of range 13 east to the southwest
corner of township 16 south, range 14 east; thence easterly to the southeast corner of such township;
thence southerly along the range line to the southwest corner of township 18 south, range 15 east;
thence easterly along township lines to the northwest corner of township 19 south, range 17 east;
thence southerly to the southwest corner of such township; thence easterly to the northeast corner of
township 20 south,range 19 east; thence southerly to the southeast corner of such township; thence
easterly to the northeast corner of township 21 south, range 20 east; thence southerly to the southeast
corner of such township; thence easterly to the range line between ranges 23 and 24 east; thence
southerly along such range line to the place of beginning.
The portion of Jefferson County served by the Sisters - Camp Sherman Rural Fire Protection District
as follows: Beginning at the corner common to townships 13 and 14 south,ranges 9 and 10 east,
Willamette Meridian, Oregon; thence northerly, on the line common to said ranges 9 and 10, 4 miles
more or less, to the southwest corner of section 7, township 13 south,range 10 east; thence easterly,
1.0 mile more or less, to the southeast corner of said section 7; thence northerly, 1.5 miles more or less,
on the east lines of sections 7 and 6, to the east quarter corner of said section 6; thence westerly, 1.0
mile more or less, to the west quarter corner of said section 6, on said range line; thence northerly, 1.5
miles more or less, on said range line, to the northwest corner of section 31, township 12 south, range
10 east, Willamette Meridian; thence easterly, 3.0 miles more or less on the north line of sections 31,
32 and 33, to the northeast corner of said section 33; thence northerly, 5.0 miles more or less, on the
east line of sections 28, 21, 16, 9 and 4 of township 12 south,range 10 east, Willamette Meridian, to
the northeast corner of said section 4; thence westerly, 3.0 miles more or less on the north line of
sections 4, 5 and 6, to the northwest corner of section 6, also being the corner common to townships 11
and 12 south, ranges 9 and 10 east, Willamette Meridian; thence northerly, 6.0 miles more or less, on
the line common to ranges 9 and 10 east, to a point on the south line of section 31, township 10 south,
range 10 east, Willamette Meridian; thence northerly, continuing on the extension of the range line
common to ranges 9 and 10 east, in township 11 south, 0.6 miles more or less, to its intersection with
the "thread of the Metolius River", being a point on the southern boundary of the"Warm Springs
Indian Reservation", and also being the terminus of this"line description".
Page 3 of 4 - ORDER NO. 2016-005
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Notice of Measure Election SEL 803
District 250.041,1,155.145 250 3
250.141,455.145,255.345
Notice
Date of Notice I Name of District I Name of County or Counties I Date of Election
February 17, 2016 Deschutes County 9-1-1 Deschutes May 17,2016
County Service District
Ballot Title Prepare with assistance from the district attorney or an attorney employed by the district.
Caption 10 words which reasonably identifies the subject of the measure.
Form 9-1-1 District with Permanent Rate, Withdraw from Existing District
Question 20 words which plainly phrases the chief purpose of the measure.
Should a new 9-1-1 district be formed with a $0.425/$1,000 permanent tax rate beginning 2016-2017, and
current district territory withdrawn?
Summary 175 words which concisely and impartially summarizes the measure and its major effect.
This measure forms the Deschutes County 9-14 Service District for emergency communications while simultaneously withdrawing the territory
within the existing 9-1-1 district.Per state law,the existing district cannot change its permanent levy rate without forming a new district with a new
permanent rate.
Local law enforcement agencies are using an outdated radio system well past the end of its lifespan.(Think Windows 95 and"Pentium"processors.)
A consultant's report said a new radio system would cost$13 million.To avoid duplicating infrastructure already being built for the State Police,the
district partnered with the state,cutting the project cost in half to$6.5 million so the district can use cash reserves without incurring debt.
Permanent funding will support the maintenance,operation and eventual replacement of the new radio system.
The existing district's permanent tax rate of$0.1618/$1,000 assessed value plus its temporary,five-year local option levy of$0.2300 total$0.3618.
The two existing levies would be replaced by a maximum permanent tax rate of$.4250;an incremental$.0632 increase over the current combined
rates.
Explanatory Statement 500 words that impartially explains the measure and its effect.
If the county is producing a voters'pamphlet an explanatory statement must be drafted and attached to this form for:
4 any measure referred by the district governing body;or
4 any initiative or referendum,if required by local ordinance. Explanatory Statement Attached? ❑ Yes El No
Authorized District Official Not required to be notarized.
Name I Title
Tammy Baney Vice-Chair, Board of Commissioners
Mailing Address I Contact Phone
1300 NW Wall Street, Bend, OR 97703 541-388-6567
By signing this document:
4 I hereby state that I am authorized by the district elections authority to submit this Notice of Measure Election and I certify the
above ballot title is true and complete.
February 17, 2016
, / \-r ,Z
Signature I Date Signed
EXPLANATORY STATEMENT FOR COUNTY VOTERS' PAMPHLET (2016)
Ballot Title Caption: Form 9-1-1 District with Permanent Rate, Withdraw from Existing District
Measure Number: Word Total (500 Maximum): 489
Why form a new 9-1-1 emergency communications district?
The existing district is funded by a$.1618 permanent property tax rate and a temporary, five-year
$.2000 local option tax that expires in June 2018. These two rates total $.3618 and fund 9-1-1
personnel, operations and emergency communications services.
Per state law, the existing district cannot change its permanent rate, however with voter approval a
new district may be formed with a new permanent rate.
What is the financial impact of approving this measure?
The two existing tax levies would be replaced by a permanent tax rate of$.4250, which is an
incremental $.0632 increase over current rates and only a$.0332 increase over the combined rates
from the previous five year levy period. If levied at the maximum amount, the increase over the
current rates on a property with an assessed value of$200,000 would be $1.05 per month.
Why does the District need more money?
Local law enforcement agencies are using an outdated radio system well past the end of its lifespan.
(Think back to Windows 95 and computers with"Pentium" processors.) Fire service agencies are
using five different, mostly outdated radio systems. By combining all the existing systems into a new,
consolidated, countywide system, emergency responders will have improved radio coverage and
better communications with dispatchers and with each other.
Another benefit of the new system is it will have the capacity to host school districts, road and public
works departments, water districts and other public agencies that require radio communications.
Using the new system will allow those partner agencies to save the capital cost of building their own
systems.
A 2014 consultant's report said a new, independent radio system would cost $13 million. To avoid
duplicating radio system infrastructure already being built for the State Police and ODOT, the district
partnered with the state's radio project, cutting the cost of the new system in half to $6.5 million.
The lower cost meant the district is able to use reserve funds to pay cash for the new radio system
without incurring any debt.
What the district does not have is dependable permanent funding to maintain, operate and eventually
replace the new radio system.
Page 1 —EXPLANATORY STATEMENT FOR COUNTY VOTER'S PAMPHLET
What happens to the existing district?
All properties would be withdrawn from the existing district and become part of the new district. The
Deschutes County Board of Commissioners would govern the new district the same way it governs
the current district.
What would happen if formation is not approved?
The existing district would continue. It is likely voters would be asked to consider approving a new,
temporary levy when the current levy expires.
Do local public safety agencies support this proposal?
Yes. It was developed in partnership with the district's User Board, made up of all the area's police
and fire chiefs. In late 2014, all public-safety agency Boards and Councils served by the District
approved forming a new district and the proposed permanent rate.
Person responsible for the content of the Explanatory Statement:
(Typed) Tammy Baney, Vice- hair, Board of Commissioners
(Signed) X l'y b
Deschutes County, Oregon, a political subdivision of the State of Oregon, Governing Body for 9-1-1 District
Name of the Governing Body the person represents
Page 2--EXPLANATORY STATEMENT FOR COUNTY VOTER'S PAMPHLET
Form 9-1-1 District with Permanent Rate, Withdraw from Existing District
BALLOT QUESTION —20 word maximum
Should a new 9-1-1 district be formed with a $0.425/$1,000 permanent tax rate beginning
2016-2017, and current district territory withdrawn? (Exactly 20 words)
This measure may cause property taxes to increase more than three percent. (Not in word
count, which is exactly 20 words.)
BALLOT SUMMARY— 175 word maximum.
This measure forms the Deschutes County 9-1-1 Service District for emergency communications
while simultaneously withdrawing the territory within the existing 9-1-1 district. Per state law,
the existing district cannot change its permanent levy rate without forming a new district with a
new permanent rate.
Local law enforcement agencies are using an outdated radio system well past the end of its
lifespan. (Think Windows 95 and "Pentium" processors.) A consultant's report said a new radio
system would cost $13 million. To avoid duplicating infrastructure already being built for the
State Police,the district partnered with the state, cutting the project cost in half to $6.5 million
so the district can use cash reserves without incurring debt.
Permanent funding will support the maintenance, operation and eventual replacement of the
new radio system.
The existing district's permanent tax rate of$0.1618/$1,000 assessed value plus its temporary,
five-year local option levy of$0.2300 total $0.3618. The two existing levies would be replaced
by a maximum permanent tax rate of$.4250; an incremental $.0632 increase over the current
combined rates.
(175 words)