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2016-101-Minutes for Meeting February 22,2016 Recorded 3/8/2016 �uTea co DESCHUTES COUNTY OFFICIAL RECORDS C? 201610+ o c. NANCY BLANKENSHIP, COUNTY CLERK V P• + %oc COMMISSIONERS' JOURNAL 3108�� 07'44'33 AM IJjIIJIIIIIIIIIIIIIIIIIIIIlII■ - 03 1quii _ ilr ' 11 vERRS . /Www,ivV�/ For Recording Stamp Only Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 -www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, FEBRUARY 22, 2016 Present were Commissioners Alan Unger, Tammy Baney and Anthony DeBone. Also present were Tom Anderson, County Administrator; Dave Doyle, County Counsel; and,for a portion of the meeting, Wayne Lowry, Finance; Whitney Malkin, Communications; Nick Lelack, Community Development; and Alana Hughson, COVA. No representatives of the media or other citizens were present. Chair Unger opened the meeting at 1:30 p.m. 1. Mid-Year Report from the Central Oregon Visitors' Association. Alana Hughson of the Central Oregon Visitors' Association provided an overview of COVA's activities (some of which is attached). Tourism is up considerably around the region. There was a shift about 18 months ago at their board level to include messaging through their website to a wide variety of locations. They have also seen good growth of membership. This was launched about a year ago and saw immediate results, which have remained strong. Page 3 shows tourism by the numbers, including revenue from room taxes. Central Oregon (the region) is doing better than most areas of the state. It is not possible to extract information just on Deschutes County without including the City of Bend. Minutes of Board of Commissioners' Work Session Monday,February 22,2016 Page 1 of 7 The visitors' center in Sunriver has exceeded expectations, and is very different from what they saw when they were located in the Old Mill District. Similar organizations in other regional cities and counties have seen good results as well. The industry has become more unified and they meet regularly and help leverage from each other's activities. Some members are involved at the State level, which is very helpful. Commissioner Baney asked if there are ways to have conversations now so they can work well together when the market is slow. Ms. Hughson replied that they are meeting more often now, and she feels this improved communication will go a long way when times are tougher. At this time, there is a very good regional collaboration. Discussion occurred regarding a proposed regional sports complex at the Fair & Expo Center, which will benefit the entire region. This will improve numbers during the shoulder seasons as well. Many of the smaller towns, including Maupin, La Pine and others, are coordinating efforts to enhance rural tourism, some with the help of a State grant. Ms. Hughson then discussed the messaging theme, content and strategy. COAST---- Central Oregon Air Service Team — gets the message out regarding commercial air service to and from major markets. COVA emphasizes that everything on the website are activities that visitors can actually get involved with when visiting. There will be some print in various markets as well. Part of the agreement for the new Phoenix flights includes a revenue guarantee, which is common. They are relying heavily on social media since most people are very involved with this now, especially younger people. They are able to change out information and photographs easily, and can get specific information to mature viewers, families and other demographic groups. Information can be tracked regarding which photos are being viewed, how long someone spends on the site and a lot of details that can now be captured. This helps to tailor information to specific audiences. Their site is mobilized for all devices. They are doing some sweepstakes and contests to help build the database. Chair Unger asked if Visit Bend pays for any of this; Ms. Hughson said they do not, but the entire region is lifted when someone visits regardless of which group brings them in. Professional sports teams have huge fan bases and this is being leveraged as much as possible. Minutes of Board of Commissioners' Work Session Monday, February 22,2016 Page 2 of 7 Ms. Hughson then briefly addressed the measurements and the results. For instance, California audience growth is up 334%. Other local entities can use the COVA content or link to COVA at no cost. The numbers exceed the averages that Oregon and the nation see. They are working on the convention and group market, especially for the shoulder seasons. They attended a national event of convention planners that was very successful. Commissioner DeBone asked if this area could handle greater capacity. Ms. Hughson stated that 600 is about the breaking point now, and outdoor displays are weather-dependent. Sunriver is looking at increasing space for this purpose. You also need the rooms to accommodate visitors. A hotel at the Fair & Expo site might be very positive. Commissioner DeBone said the lake resort facilities operators want to do more; but they do not own the land. Ms. Hughson said the rural community projects could help address this, and there is demand for this kind of lodging and amenities by people who want a more rustic type of visit. Tom Anderson asked if the sports complex is an area of potential expansion of things to do here. Ms. Hughson stated that this adds diversification and they would add sports marketing as a component for potential users. They already pursue ski and golf group business. There may need to be staffing at the Expo Center to handle some of it, and COVA can provide the outreach. It will be important to figure out how the cities should help with infrastructure costs since they will benefit the most from lodging. Commissioner Baney said that the County as a whole needs to be welcoming of visitors. However, at what point are they beyond what should be put into this rather than other County needs; and she wondered how much is needed for marketing to bring in more visitors. It is hard to find a balance when they have some huge public safety issues to address, and perhaps some of this funding should come from tourism. Large reserves need to be put to work. Ms. Hughson said when it comes to how much is enough for marketing, this is driving the conversation at the State level. Those debates are laying the groundwork for broadening the definition of tourism, how funds can be used, and may help to identify each region's needs. She stated that COVA wants to be a part of this conversation before big changes are considered. Funding is set up to be very specific, but it should perhaps be viewed differently. Minutes of Board of Commissioners' Work Session Monday,February 22,2016 Page 3 of 7 2. Finance/Tax Update. Commissioner Baney wants to manage expectations regarding a sports complex. She is concerned about infrastructure costs, hotels and associated expenses, and who is going to pick up the costs if this idea moves forward. Wayne Lowry noted that rates are still low. The portfolio is going down after the major tax collection late last year. The pool is increasing its rate again to 75 basis points. The pool is short-term and not part of the stock market so it is not as volatile. Chair Unger asked what the County's bond rating is. Mr. Lowry said it is AA2 or 3, and the earnings are always positive. Rates are increasing based on world activity. There are 43.4 vacancies, the lowest number in a while. These are in 9-1-1, Health and the Sheriff's Office. The general fund shows an increase based on departments taking a fresh look at their numbers each month, and most of this is based on beginning fund balance. Commissioner Baney would like the COVA agreement reviewed to find out if part of the huge increase in dollars can be used in another way. Mr. Anderson said that COVA might be able to invest in something non-traditional such as infrastructure or a potential hotel. Mr. Lowry said there are statements on Page 6 from the Sheriff regarding the room tax portion. $3.151 million has been projected, but this is the cap for the next couple of years. The excess was apparently to go into reserves. It is more like $3.4 million. Commissioner Baney stated that the district agreement was at $2.65 million and she thought anything over this was to be discussed. Commissioner DeBone advocated for having this float, up or down. Mr. Anderson stated that even though the current year shows $3.151 million, and anything above that would have to be requested. Some of this is not a one- time expense. If this amount ever goes down, the Sheriff's Office would have to fill in. Commissioner Baney does not like to see them spending everything that is coming in rather than setting some of it aside. Mr. Anderson said that they are taking some of this for reserves or one-time expenses. Mr. Lowry noted that it is called a public safety reserve fund. Commissioner Baney would like to call it something different so that it is clear that it is not just for the Sheriff. Mr. Lowry stated that 2017 would have no designation for this fund. Chair Unger is comfortable with $3.15 million being the floor. Commissioner Baney is concerned that this would mean that if funding goes down at some point, the Sheriff would expect this amount to be provided to them regardless. Minutes of Board of Commissioners' Work Session Monday,February 22,2016 Page 4 of 7 Behavioral Health and Health revenues are a little higher than budgeted. Community Development is $576,000 ahead of this time last year. Some of this will go into rebuilding reserves. The Road Department is not anticipating federal funding such as PILT and SRS just in case it does not come through. They are looking at setting up a separate road capital improvement fund as well. Solid Waste is down a little from last month, due to analyzing how to project in a different way. The numbers are still up from this time last year. Justice Court's revenue is higher than budgeted. Capital projects include the breezeway connection at the Courthouse, and some additional work at the Wall Street Services Building. There is a list of smaller projects that are completed or underway. The Road Department crew locker room and conference room have not been bid out yet. This area was last worked on in the 1970's. Commissioner Baney asked how they can show the value added and whether there is a return on investment. She asked whether it might be better to build new in some cases. Chair Unger indicated that it might cost a lot more to purchase property and build. Mr. Anderson said that departments pay for their space for the most part. 3. Other Items. Whitney Malkin provided a draft response for the Commissioners to use to respond to e-mails from people who are encouraging the Board to opt out of the marijuana ruling. Commissioner Baney said she has responded to a few, as has Commissioner DeBone. The medical part is the main problem. Commissioners Baney said that a major point is the licensing of medical sites, and those are the ones that are expanding. People don't seem to understand that an opt out will not help with this, but the County can put in `reasonable' parameters. She noted that people get frustrated if they get a canned response, but it is hard to reply to each one when there are so many. There appears to be a campaign generating most of these messages. Chair Unger stated that perhaps they could divide them up and reply to all that way, so they do not duplicate efforts. Ms. Malkin will revise the response draft for consideration on Wednesday. Nick Lelack joined the meeting. Minutes of Board of Commissioners' Work Session Monday,February 22,2016 Page 5 of 7 Commissioner Baney asked if the Marijuana Advisory Committee is in consensus. Nick Lelack said that it appears they will not be in agreement on all points. Some want site visits done every year. At the request of the facilitator, each side will write why this is or is not important. Commissioner Baney asked if there would be criticism regarding the balance on the committee. Chair Unger is not concerned about this. Mr. Lelack stated that the facilitator usually knows what it will take to get someone on board with moving forward on an idea. There are different ideas on what is `reasonable'. Commissioner Baney noted that this could be different for different properties. Commissioner DeBone indicated that he might sit in on a meeting to just observe. Commissioner Baney does not want to prevent open dialogue if a Commissioner is present. Mr. Lelack will ask the facilitator about it. Mr. Lelack said the OLCC was asked what happens if a grower is up for renewal but not all the criteria has been met. The OLCC representative said they have not even contemplated this yet. This will be considered with rulemaking later in the year. Colorado has 18 full time inspectors for this purpose. Everyone is waiting for the legislature to provide clarity. Chair Unger said that Bob Terry, Washington County Commissioner, has asked if Deschutes County would line up with other counties regarding a minimum wage lawsuit based on legislative action. Chair Unger does not want to get involved in a lawsuit. The other Commissioners said they do not want to pursue this, either. Commissioner Baney will speak to Mr. Terry in this regard. Mr. Anderson stated that he would like to increase his cell phone allotment. The Commissioners are entitled to this increase as well. BANEY: Move approval of increased reimbursement of cell phone costs for the Commissioners, Tom Anderson and David Doyle. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. Minutes of Board of Commissioners' Work Session Monday, February 22, 2016 Page 6 of 7 Regarding increased campus and Court security, Erik Kropp said he spoke with the Sheriff who advocates adding this position now. The position would be funded .5 FTE from the Sheriff and the other .5 FTE through the general fund. Mr. Anderson asked for a plan on what this person would do. Mr. Kropp said the security committee is going to discuss this further. John Laherty and Chris Bell joined the meeting. The group began the Annual Legal/Litigation Review in executive session. Afterwards, the following action was taken. DEBONE: Move approval of the actions proposed in executive session. BANEY: Second. VOTE: DEBONE: Yes. BANEY: Yes. LINGER: Chair votes yes. 4. Adjourn. Being no further discussions, the session adjourned at 4:35 p.m. DATED this Day of M 2016 for the Deschutes County Board of Commissioners. NetA- Alan Unger, Chair CAI)be Tammy Baney, 'ce Chair ATTEST: a(7. (615-MtA,L Anthony DeBone, Commissioner Recording Secretary Minutes of Board of Commissioners' Work Session Monday, February 22,2016 Page 7 of 7 T' i :0 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97703-1960 _ " (541) 388-6570 -Fax (541) 385-3202 - www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., MONDAY, FEBRUARY 22, 2016 Pursuant to ORS 192.640, this agenda includes a list of the principal subjects anticipated to be addressed at the meeting. This notice does not limit the ability of the Board to address additional subjects. Meetings are subject to cancellation without notice. This meeting is open to the public and interested citizens are invited to attend. Work Sessions allow the Board to discuss items in a less formal setting. Citizen comment is not allowed, although it may be permitted at the Board's discretion. If allowed, citizen comments regarding matters that are or have been the subject of a public hearing process will NOT be included in the official record of that hearing. Work Sessions are not normally video or audio recorded, but written minutes are taken for the record. Oregon Visitors' Association—Alana Mid-Year Report from the Central Ore 1. p g Hughson, COVA 2. Finance/Tax Update — Wayne Lowry 3. Other Items • Annual Legal/Litigation Review (executive session) —Legal Staff Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners'meeting rooms at 1300 NW Wall St.,Bend, unless otherwise indicated. Ifyou have questions regarding a meeting,please call 388-6572. Deschutes County encourages persons with disabilities to participate in all programs and activities. To request this information in an alternate format, please call (541)617-4747, or email ken.harms @deschutes.orc. Board of Commissioners' Work Session Agenda Monday,February 22,2016 Page 1 of 2 "Other items" can be any items not included on.the agenda that the Commissioners wish to discuss as part of the meeting,pursuant to ORS 192.640. At any time during the meeting, an executive session could be called to address issues relating to ORS 192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories. Executive sessions are closed to the public; however, with few exceptions and under specific guidelines, are open to the media. 4. Adjourn Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners'meeting rooms at 1300 NW Wall St.,Bend, unless otherwise indicated. lfyou have questions regarding a meeting,please call 388-6572. Deschutes County encourages persons with disabilities to participate in all programs and activities. To request this information in an alternate format, please call (541)617-4747, or email ken.harmsndeschutes.org. Board of Commissioners' Work Session Agenda Monday, February 22,2016 Page 2 of 2 CENTRAL OREGON FY 2016 MARKETING MEDIA PLAN COVA's comprehensive 2016 marketing media plan is complete (but subject to change).The plan in total is$953,829.73 with a reach of 142,124,500 at a CPM of$6.71 (see CPM comparisons below for Winter Awareness Campaign). The plan allows for change throughout the year, as we will continue to evaluate each component of the campaign results. See Media Calendar for detailed information. MT. BACHELOR WINTER AWARENESS CO-OP (September—December) Objective COVA/Mt. Bachelor co-op campaign in the San Francisco Bay Area designed to create awareness and promote Central Oregon and Mt. Bachelor as the preferred winter ski vacation destination. Strategy Leverage the impact of COVA's Bay Area presence to create awareness and attract winter visitors from Northern California to book a multi-day ski vacation at Mt. Bachelor. Traffic is driven to a Winter Ski Vacation landing page (visitcentraloregon.com/ski-vacations). Quality leads are generated through an enter-to-win giveaway for continued direct consumer marketing. Tactics • Digital:Web banner ads, retargeting, PPC, online video, eNewsletters • TV: a combination of:30 and :60 spots as well as a 30 min show. • Social Media: Click to website campaign with mobile and desktop versions. • Direct Consumer Engagement:through sports sponsorships • Print--lifestyle magazines with digital elements Goals • Increase awareness of Mt. Bachelor and Central Oregon as a ski vacation destination. • Register 20,000 sessions on the Ski Vacations Landing Page. • Achieve an 18% conversion rate • Collect 1,000 quality leads for the COVA consumer database Budget:$280,000 Total Impressions: 25,362,516 Digital Impressions: 18 967 ,516 TV Impressions: 6,021,000 Print Impressions: 338,000 Direct a En ement: 36 000 Engagement: , Consumer Database Leads: 1,459 Clicks: 57,653 Sessions: 32,437 CTR: 0.30% (industry avg is 0.12%) CTR to Landing Page: 56% (industry avg is 30%) Engaged Visits increased from 671 to 3,906 (482%)from September to December Landing Page Conversion Rate—21.3% (industry avg is 15%) 5-71.00 Beaver I)rivo,(wilding n,Suite 130,5uurvier.OR ?770" 541 $b -39 VisitCenlraiureeg nr coin CPM's COVA AVG Video $17.13 $24.60 Digital Display $4.58 $8.86 Social Media $15.76 Performing better than over 90%of similar ads Print $11.90 $27.44 BOY DO I NEED A GETAWAY GIVEAWAY(November 25, 2015—February 29, 2016) Objective Continue COVA's semiannual branded campaign and promote Central Oregon and Mt. Bachelor as the preferred winter ski vacation destination. Strategy Capitalize on the traction from the Winter Awareness campaign and this year's snowfall to continue attracting winter visitors from Northern California to plan a winter getaway to Central Oregon and Mt. Bachelor. Traffic is driven to a Winter Getaway landing page (visitcentraloregon.com/winter-getaway). Quality leads are generated through an enter-to-win giveaway for continued direct consumer marketing. Tactics • Digital:Web banner ads, retargeting, , eNewsletters • Social Media: Click to website campaign with mobile and desktop versions. Goals • Increase a wareness of Mt. Bachelor and Central Ore go n as a winter ski vacation destination. • Collect quality leads for the COVA consumer database Budget:$40,000 Campaign Data from November 25--Jan 7 Digital Impressions: 2,284,842 Clicks: 9,652 Sessions: 3,455 CTR: 0.42% (industry avg is 0.12%) CTR to Landing Page: 36% (industry avg is 30%) Consumer Database Growth: 288 FY 2016 RESPORT MARKETING CO-OP COVA finalized the FY 2016 Resort Marketing Co-Op with 4 partners: Black Butte Ranch, Pronghorn, Sunriver Resort and Tetherow. The FY16 goes beyond golf-specific messaging and is designed to attract COVA's target market by showcasing Central Oregon's resort properties in each of our multi-platform campaigns throughout the year. Features of the Co-Op include: • Featured Resort Partner Listings • Exclusive eNewsletter Offers • Featured Social Media Posts(Facebook,Twitter Instagram) • In-Market Activations • Branded Giveaway with Portland Trail Blazers 57100 Beaver Drive,Building 6,Suite 130,Sunriver,OR 97707 541-389-8799 VisitCentralOregon.cum FY 2016 Golf Campaign In spring 2016, COVA will launch a Golf campaign covering Northern California,Southern California, Washington, Oregon,Western Canada and the greater Phoenix* market through a combination of digital, print, social media, and direct consumer engagement. As part of the campaign we will refresh creative and functionality on the Golf Landing Pages to showcase our partners and improve usability. Below is a list of partners for the golf campaign: • Alaska Airlines/Horizon Air • Bay Area News Group • Bay Area NBC/ Next Stop Media • American Airlines • Executive Golfer • Facebook • Golf Digest • Inside Golf(Canada) • LINKS • Merit Golf(Canada) • NCGA • Oregon Live • PNGA • Rogue Media • SCGA • San Francisco Giants • Portland Trail Blazers • Phoenix area media under negotiation* FY 2016 Spring—Adventure Campaign COVA is currently working with HMH on creative for the Spring-Adventure campaign. HMH is aware of our media plan and our campaign goals. We are excited about what has been presented, to date, and we will continue to share the creative messaging with you as the campaign develops. As planned, COVA will design a Spring campaign landing page -where our messaging will be directed to the spring Boy Do I Need A Getaway Giveaway landing page. We will share a list of media partners when contracts are final. PAID SEARCH COVA is continuing an annual paid search campaign and has contracted a paid search expert to review and revise COVA's ad groups and keywords, review current and create new ad extensions and sitelinks and ad copy variations. COVA continually investigates new ways of conversion tracking and is in rolling evolution with new display and remarketing campaign technology through paid search. RESEARCH &ANALYSIS. COVA is in the negotiation process with a firm that conducts focus groups. We are currently evaluating both in-person and online options as well as bringing in partners from other DMO's to share the cost. In addition to focus groups, we are still evaluating the best options for Mobile Visitor Tracking other forms of Traveler Research. 57100 Beaver Drive,Building 6,Suite 130,Sunriver,OR 97707 541-389-8799 VisitCentralOregon.com GROUP&CONVENTION DEVELOPMENT With the intention to increase visibility and awareness of Central Oregon within this market segment, COVA has recently become members of MPI -Oregon Chapter, and Oregon Tour&Travel Alliance (OTTA). Our efforts will focus on nurturing relationships within these organizations, garnering new leads and vetting opportunities that may be valuable to Central Oregon group sales. Additionally, per collaborative insights and direction from surveys, COVA will focus on the below action items for implementation and/or completion within 01 2017: • Group database and lead generation • Creation of meetings/events call-to-action display • Creation and distribution of meetings/events focused eNewsletter. • Research meeting/events tradeshow opportunities for increased Central Oregon awareness and lead generation. • Content development for Meetings & Events page on VisitCentralOregon,com As we approach the new year, COVA will be enhancing and updating our website Meetings and Events pages to more effectively meet the needs of Meeting Planners researching the area. These enhancements are designed to provide a more optimal experience for Meeting Planners and will be designed to facilitate group business inquiries and leads to Central Oregon. COVA has created a form for all of our partners to complete, detailing meeting space and capacity for group events. 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U 0 o @ ■ § A ) ) A E 0 0 % -§ k § e 0 — \ - f / 2 0 ) CO CO C -a ; a q . ; § # U CO CO 2 c 0 a E c = F @ @ .c ) J _k \ a) < ▪ ■ ® 2 \ $ & 0 ■ E 5 . - . f 2 § \ J § 2 ; U) a) C j x $ Co c © m © - c # CO ■ c ©ftI 0 c cr \ \ k k \ c - k c } / / § c \ Co E E a � a F. > § \ .... co a G ,Lu [ ) k 0 ■ o 0 0 e • W 0 0 - - 2 e £ — as E © • fQ 0 0 w 0 a « 0 u = _1 0 0 § ■ a c w 0 , §ra cu o § I 1 k ( 0 § . § ) w k ! { E CO 2 E 2 0 c ` 2 a> k 2 g k k § 0 - 0 c 2§ 2 k 0 k 2 FY16 Analytics Summary Website Metrics FY16 GOALS: • 15% increase in VisitCentralOregon.com web sessions • 15% annual increase in outbound clicks • 5% Increase in return visitation FY16 YEAR TO DATE RESULTS: Website Sessions Mid-Year Comparison I JUL 1-DEC 31 2013—46,683 2014—69,779—49% increase over 2013 2015-168,249-141% increase over 2014 Metrics Year Over Year I JUL 1-DEC 31 • 2?1.4 • zee'... Audience Location For Website Visitors I SEP 1-DEC 31 2014 2015 %CHG CA-- Bay Area 3,985 16,975 326% OR— Portland 15,457 34,834 125% OR— Eugene 2,876 4,959 72% WA—Seattle/Tacoma 5,906 13,429 127% CA—Los Angeles 1,776 15,248 759% Website Referral To Members/Partners I JUL 1-DEC 31 2014 2015 % CHG Outbound clicks to Members 21,446 36,785 72% COVA I Marketing Activity Report— MID YEAR 2016 I Confidential Central Oregon Culturing Online Relationships FY16 GOALS: • 15% increase in Facebook Fans • 15% increase in Facebook Reach • 15% increase in Instagram followers • 15% increase in Twitter followers • 15% increase in clicks to website from Social Media RESULTS—JUL 1—DEC 31 • Facebook Fans 46,855—36% increase FYTD • Facebook Reach 4,845— per post (average)—94% increase YOY • Facebook Impressions 13,365—people per day (average) • Instagram followers 1,718— Instagram account launched January 2015 • Twitter followers 4,271—7% increase YTD • Pinterest followers 222—launched 8/15/15 • Clicks from Social Media: 28,068— 158% increase over 2014 FACEBOOK REACH AND IMPRESSIONS BY DAY FYTD t y +1w e ,z `` 4 x BLOG/STORIES Inspirational stories and video including example itineraries, trip ideas and "favorite" lists: • 224 Blog Posts • 22 individual, 3-minute video blogs produced and posted on VisitCentralOregon.com COVA Marketing Activity Report— MID YEAR 2016 I Confidential Central Oregon Direct Consumer Engagement FY16 GOALS: • Average 1,000 walk-in visitors monthly to Visitor Information Center • 500 Visitor Survey's completed in Visitor Information Center • 500 Central Oregon Golf Trail Players Cards sold through Visitor Information Center RESULTS FOR JULY-DECEMBER: Walk-in Traffic to Visitor Information Center MONTHLY AVERAGE: 2,326 (Annual Goal achieved in first 6 months) WALK-IN TRAFFIC BY HOMETOWN-JUL-DEC 2015 SG CAL 7 OTHER S?A-ES 1 O'n YO CA,'41.5.M f.INTERNATIONAL 39; 4 -,..LOCAL'04,„ • OTHER WA 1? ,.. SEATTLE 94t PORT-AND*9k 0-HER O 18,n _,_ SOURCE OF INQUIRIES FYTD July- December VISITOR CENTER WALK-IN'S: 13,956 VISITOR CENTER CALLS: 2,144 DOMESTIC INQUIRIES FULFILLED: 14,760 INTERNAT'L INQUIRIES FULFILLED: 1,164 INTERNATIONAL WALK-IN'S: 351 LODGING BOOKING VALUES: $188,912 GOLF BOOKING VALUES: $159,518 NEW MEMBERS • Atlas Security • Crescent Moon Ranch • Village Threads • Natural Edge Furniture • Obsidian Hair Salon • Central Oregon Bungee • Roger Wayland- Sotheby's • My Place Hotel • Advanced Flight • MCD-McDonald Group • Lost Season Supply Dynamics • MotoFantasy Motorcycle • Sparrow Bakery • DD Ranch Rentals • Bonta Gelato • El Caporal • Danny Adams- Sotheby's • Sunriver Toy House • Advanced Flight • Sotheby's - Sunriver • Hidden Pines RV Park Dynamics • Sotheby's -Sisters • Crater Lake Zipline • Atelier 6000 • Bend Elks Baseball • Lara House • The Drake • Bend Town Cars • Lazy Daisy COVA I Marketing Activity Report- MID YEAR 2016 I Confidential Central Oregon E-Newsletter & Remarketing Audience FY16 GOALS: • 20%Open Rate for e-Newsletter (industry average is 17%) • 10%Click through rate (industry average is 7.9%) • 15% Increase in Consumer opt-in database CONSUMER E-NEWSLETTER Average eNewsietter open rate: 21.1% 4.1% above industry average Monthly email Click Through Rate: 9.9% 2.9% above industry average Consumer email database: 58,177 19% increase FYTD CALIFORNIA DIGITAL AUDIENCE GROWTH Overall increase in site visitation from California consumers is+334%with the largest growth happening in the following Cities: San Francisco 320% Los Angeles 710% Palo Alto 502% Fremont 521% Berkeley 606% San Diego 137% Sacramento 318% Santa Rosa 266% San Jose 512% Oakland 322% 2014 2015 ,,,\,\. i , .,\,,, r, : 30' ''. \ 'f.,4 . i' \ ray d i !l{ i .\.r. r!fir ' p, 5F ...N r f �r t {✓�h YdeMJ."��f;"J!. �a .� �'�� ;;rL9t�f�yti � r.J tfi Pi t t. 1 rr ,1 S *Circles in map represent the number of site visitors for a specific city. COVA I Marketing Activity Report- MID YEAR 2016 I Confidential Central Oregon Cultivate Domestic & International Earned Media FY16 GOALS: • Secure 2:1 match in Earned Media over advertising spend ($1.8 million EM goal) RESULTS • $5.2 MILLION IN EARNED MEDIA FYTD--A NEARLY 3:1 MATCH TO PAID ADVERTISING Domestic Earned Media Fiscal Year to Date: • Total Story Placements: 230+ • Earned Print Circulation: 1.1 million+ • Earned Online reach: 475 million International Earned Media (cooperative effort with Travel Oregon) • Reported Quarterly-No data for FY15/16 YET received FAMILIARIZATION TOURS-JUL- DEC a.... :;;;V:4;Ar � �x � �aV" s / ?G '3r�i.� �4$,! . ._ a'.�4,�.,. .. �.:L4.?rar Jan Doets 1 1 TexasOutside.com 1 1 Fairfax Media 1 1 Trek& Mtn. Magazine,The Scotsman, Sportsister, Bike 1 1 Magazine, Sidetracked Magazine, UK Climbing Mag World Tourism Day-Sparkloft Media 1 1 Travel Oregon PR Group 1 1 The Guardian UK 1 1 Souther California Golf Association 1 1 Corning's Gorilla Glass&Samsung 1 1 Azumano 1 1 ALTOUR 1 1 Falcon's Crest, Inc. 1 1 Fuldaer Zeitung/Spirit of the West Magazine 1 1 Reisblogger-Kollektiv 1 1 Scenic Tours/Australia 1 1 Australian Traveller Magazine 1 1 East Valley Tribune 1 1 Hung& Kit Travel Services 1 1 American Vacations 1 1 Total: 19 7 12 11 8 COVA I Marketing Activity Report- MID YEAR 2016 I Confidential Central ,.�, Oregon Supporting the Convention & Groups Market OBJECTIVE Increase visibility and awareness of Central Oregon within the meetings and events market segment, implementing collaborative regional efforts towards establishing Central Oregon as THE unique and inspiring, outdoor recreation destination for groups, meetings and events. GOALS • Creation of meetings/events focused eNewsletter and meetings/events display. • Lead generation from online RFP and vetted tradeshow opportunities. • Creation of database/distribution list of qualified market segment leads. TACTICS • COVA will become an active member of Meeting Professionals International (MPI) - Oregon Chapter, and Oregon Tour&Travel Alliance (OTTA). • Produce and distribute monthly meetings/events focused eNewsletter. • Meetings/events call-to-action display, leveraging regional presence at sporting events and trade shows. • Content development for Meetings & Events page on VisitCentralOregon.com; including an online RFP Form for lead generation, and venue information with direct links to venue websites. • Research meeting/events tradeshow opportunities for increased Central Oregon awareness and lead generation. FY 2015-16 commitments: o MPI — NorCal Chapter Annual Conference I February o GoWest I February o MPI —Cascadia Conference I March o IPW I June o IAGTO I June METRICS • Following launch: eNewsletter open & CTR • Establish new metrics/benchmarks from Q3-04 efforts. MID YEAR REPORT: RFP's I RDMO sponsorship • MPI —Cascadia Conference I March • Oregon Middle School State Basketball Championships • NW Cup Roller Hockey • NACo/WIR 2017 conference (partnership with Deschutes County) • ITG Companies (Intl— Netherlands) —2017 Solar Eclipse Central COVA I Marketing Activity Report— MID YEAR 2016 I Confidential �,,,,, Oregon „„„:„„„.„......„„:„.„„ „•• ••-• •••••••"°"•7°•••„,„„,„•., .: .„.„.„.„... • .:....•„„... .. ......„„„„,„:„..;°' •'44',... •••• ••:4•,:i•011,11!i.:::,4..,;::::-„,,.,•,•:• ,,,... :".":"'"...,,.....„...,:„,:;...„.„...„.,....,,...,...•••„...„: •'• .„, " 47. 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CDSIP 9ecudtY Broker Date Date Maturity 58P Moady's Rate YTM J65 Value Value Value Da[e I7275RAC6 Cisco Systems Inc CASTLE 2/27/2014 2122/2016 2' AA- Al 5 500 0.55C 174.000 174.534 "74,499' - ___-__ _.1,1,66_ __-1,1,1,1,... __ . 3133]34F6 .Federal Home Loan Bank CASTLE 502/2014 4p 512016 74 AA+ Aaa 0 7?2 0.609 650 900 650.000 650,229'. _ __._..55 _.__ __ 1,1,1,.1, 1,1,1,1,_ _-_.__... .1,1,1,1, __ 912828Wh18 U S.Treasury CASTLE 12r912d5 5131/2016 120 Aaa 0 3:5 0.556 3,000.000 2,999.160 2 998.222 - - _ __ _ 120022332 Lewis B Clark Bank 12/8/2914 618120"6 129 1.000 1.014 240.000 240.000 240,000 - _" --_ _ _._-r-__ _._.. .1,1,1,1,_. . _91 _66_- ___..__ 686053CF4 Oregon School Boards ASSw CASTLE 3/7/X14 6!30/2016 153 A+ Aa2 OBpO 0999 3000.000 2951.900 2987,862 6o6053CF4 Oregon School Boards Assoc CASTLE 6/232C15 6/30/2016 150 AA- Aa2 0.605 0.o09 1400.000 1396.220 1.396,521 - - _ _ _. __ 16 93. _._. " _ __-__-1,61,1,._ 31359VBY2 _ Fetleral National Mtg ASSn CASTLE 10/16/X14 7!15/2016 185 0.354 0%5 1,693,000 1,688,71] 1 690 257 - 88059EMP6 Tennessee Valley Authonry 'CASTLE 10/292014 '115/X16 165 0490 O.SW 2,000,000 1,994.920 1995,50] - __ _.._ _ ___ _ "A ___ - - __- - ___ 78008TL68 Royal Bank p%Canada CASTLE 11/26.'X14 ?120/2016 1 CAA- Aaa 2300 _ DBCO 1,630.200 1641.019 1641376 - - _ __ - 1,61,! "-_- 949]4BFL9 �Wells Fargo Corporate Note DA DAV 12192014 7l20JX16 PC A+ A2 1.250 0834 1,000,000 1 002 250 1 001,93? - 9128280X1 U.S.Treasury MBS 6/19/2014 ]1312016 181 AA- Aaa 1.500 0548 1000,000 1004890 1,004,683 - - __ _. -9 _ __-__-"__-- 31337OTi2 Fe eral Home Loan Bank CASTLE 2211/2015 9/12016 221 A-1 Aa 2.910 0743 3000,000 2,083,240 2015,148 3133]OTVVB Federal Home Loan Benk CASTLE 12Ji 7/2015 9/9/2016 221 AA- Aaa 2.000 D 743 2009,000 2,016,240 2,015,146 - _ - - -_.. -_ _ - 31359YL54 Federal Nat anal Mtg Assn PJ 3!512014 9115/2016 29 AA- Aea o]79 D 812 002000 6]0,602 668.]02'. - - 05 A 1, MUF _._.. /2015 90521APH5 .MUFG Un on Benk MBS 3111!2015 926/2016 238 A+ A2 1500 "13 1,800,000 1803,150 1804.147 8/26'2016 -- - _-- __.- 171,1,. _ 500.1,_ _. _ 90521 APHS .MUFG Union Benk CASTLE 3/1712015 9126/2016 238 A+ A2 1 500 1 085 7]5,000 776,356 "ZDP 826!2016 072031AC1 Bay Area Water Supply CASTLE 5/222015 10/1/X16 _ 243 AA Aa2 0854 3800 1._000,000 1,001,_460_ 1,0_00.358 - _ 3133XHK68 Federal Home Loan Bank _VINISP 12/182015 10!19/2016 261 AA+ -Aaa 5.125 -- --- - ___" 0 900 1.000.000 1031,890 1,030.821 - - 891140AE8 Toronto Dom nlon Bank CASTLE 51912015 10/192018 261 AA _ Aa1 2 375 O BX 1,800,000 1.81],964 1 819.895 - - 3133EEBU3 Federal Farm Credit Bank PJ 12/10/2014 11/14/2016 287 AA+ Aaa 0600 0.648 2.000,000 1.997,620 1999.250 - _ 1,51,1,- 1,555 _ _".___ _. 0_ - __ _ _. ..1,006_ 4x4751 G2 Kin BCnue__ CASTLE 12/15!2015 112/12016 304 A+ Al 2800 0 125 200000 1,290,350 1 200 000 10tl4/2D16 _- 61,1,1, - _. 1,51,5.__ 494]51 DG2 IGng County Washingtcn FPD PJ 12/1520'5 12/1f2016 304 qA+ 0860 0860 XOODO 200,066 200.000 - _ _7_ -_ - 1,2'00 06415gDM Bankrof Norm Sect a Benk CASTLE 1269!2013 22132216 316 AA+ Aae 0805 10 2'00009 2791,010 2102,820 - - - _ - _- 1,1,51, - 1,1,51, 064159DA1 Benkof NOVa$20110 CASTLE 619120141211312016 31fi A+ Aa2 1100 0.910 '.800,009 1099,019 1802920 _T _- 2016 _- -___ 912828RX0 U.S.Treasur _CASTLE 7213!2015.123'2216 __334_ Aaa 08]5__ 9'46 30o0,OW 3006,570 3003,510 - - Y -e_._ -1 _00 06406HCA5 Benkof New Vark Mellon Corp CASTLE 4123!2014 1/t 71209 351 A+ At 2409 1.067 2.000,009 2.023 126 2925,9612118/2016 _-05 S.- _.-1,1,1,1,_. -- _ _1 1,50 _0 551,1, 912826505 U.S.Treasury CASTLE 1/t 6!2014 1/3'299 365AA+ Aaa 058]5 9844 2.000,000 2004,300 2.000,616 - 06050TLT7 Bank of Amerca-Bankers Acc CASTLE 121!2015 2/14/X17 379 A+ Al 1.250 1161 1.000,000 998,800 1000,913 - - _.. 51,1,5 1,.71,__ ___ _.- 51,1,5 ___ 742651DN9 Private Expt Fd PJ 11¢0/2014 2/15209 380 A- 1.375 0799 3.p00J)GO 3.012.360 _3.017757 - - __a- _ fl._-._ _. __ ?42651DN9 'Private Expt FOg GASTLE61122D15 2/152917 380 A- Aaa 1.3]5 0941 1.100,000 1.104,632 1.104,912 - 1 0841 __ _ 1/ __. _- _- -__ _ __ __ 064159028 Bank of NOVa Sootia CASTLE 01/2014 319209 410 A+ Aa 0.800 0906 1000000 989,540 998,824 319/2016 -- 1,1,1,5_ _ - _ 3130A40V7 Federal Home LOaC Bank CASTLE 8127/2015 3241201? 49 AA+_ Aaa 0.840 0 808 ]50,090 ]50,143 750,096 324/2016 - __- _ 0 1 _ 3 ___ __- 964135AB9 �.BerksM1 re Hathaw�Inc CASTLE 4!102015 4!1!2017 425 AA Aa2 5150 1 069 370.090 385.714 387 424 - - - 61,1,1, __ - __ _.- __ _ __ __._. _ 984135AB9 (Berkshire Hathaway Inc_ CASTLE 5126/X15. 4!1!201] 425 AA Aa2 5150 1 201 1,000090 1 02470 1.045,439' - - - _. _ _ _ __ __ 5575 6463_ 9 _-__- 984135AB9 �.Berkshlre Hathaway Inc CASTLE 8/7JX15 4!1!201? 425 AA Aa2 5150 1 tOC 1,875000 1,954631 1.962,527 - _.__ _._ 751,1,._ __- 0875 5 ,1, 0. 51,1, 6 _ _--__-. 912828550 U.S.Treasury WF 1117JX14 4/301201? 454 AAA Aaa 3 875 0 959 2,000 390 2 604.460 1 598 166 - - __.. 1,1,1,1,. - 1,1, 55 ,0 0632._ _ - 91159HHD5_ _ US Bancorp- _ ___ CASTLE 4l23JX15 5/1512017 469 A+ At 650 0 882 1,000 300 1,006.320 1 009,539 4/1512017 - - - __ - 9996 0 - 1,1,5 5 961214CHa bVesipac __C_ASTLE_ 90702315 51'920'] 473 AA- Aa2 290 1 0'01 2,OOn.000 1 999.320 0003,562 51,1,1, 1,1,1,1, _ 900 _ __"_005 WASH FED CD Washing[on Federal CD 5120/X15 5122120'7 4]6 3 900 0.913 Xp,0p0 200,000 200,000 _. _- 7/ _231,1,_ _ - -_.1,51,5 3`36FPYW Fecerel NeEOnel Mig ASSn VINISP 2/]/2014 5123120'] 477 AA+ Aae 2.050 O.BB5 1,460000 1,484.397 1,481,923 - ____ _ - m-Loa __ - - . - 3133ECOT40 Federal Fame Lean M[n Cop - CASTLE 10/232015 5/30/2017 484 0 750 0 750 2,662.00D 2,662,000 6661 000 5/2612016 - __ 1,1,1,5 - _.. 1,51,1,-__ 1,1,55. _-- -_ _ _- 3133ECOT4 Federa'Farm Retlit Bank 'CASTLE 10026.0295 5!30/201? 484 AA+ Aa 750 0750 2,662.900 -2662.000 2662,000' - - 31359MEL3 'Federal Natcnal M[g ASSn CASTLE 12/232013 8/1/X1' 486 AA+ Aae 1.061 1110 1000,900 989480 9866]2 __ - - - 51,1,1,_ 1,51,5- ___ 551,6__ 95 _ _ 1,51,1,- 31353MEL37 Federal Neticnel Mtg Assn ,CASTLE 1/24/2014 6J1/209 486 AA- Aaa 1.081 1 136 1,050,000 1,028.954 1,034674. - ___-._ __ _ -_ _ ___ _ 14, _ ,.-- __ 31]71 CS97 FICO Strip ,CASTLE 12/912014 6'612017 491 Aaa 1.019 1.065 1,02$000 1014,492 1013]12 - -__- -. __.F_8 p 551,5_-- _. _. _. 51,1,1,. 57 61,5, 929903DT6 Wells Far o Gor orate No[e CASTLE 111231X15 611 a/2017 50n A+ A2 ]SD 7 320 2009,000 2114 460 2119.914. - - _CA - - 51,51, __ 1,51,5 'i, 292]OCVZ2 Bonneville Power Atlmin share CASTLE 4/2412014 ]11/2017 516 AA Aai 119 _ 1'?i 679000 6]1353 6]0.24] - - _____ __. 5a 2 __ -- ' 84247PH53 Southern CA PubLc Power Authc CASTLE 61912014 ]It/X17 516 AA- L145 1180 1,000000 1,000,180 999.511 - - _. o _.. _ - _ - 5561, 313]EApVB Federal Hpme Loan Mtg Gorp MBS 5/2912015 ]!1 c/209 529 Aaa 0]50 O 787 1,000,000 999,750 999.467 _ - 3135G0ZF3 Federal Natonal Mtg Assn - VINISP 4/6/2015 7/28/2017 543 AA- Aaa 1070 0865 2,000,000 2,001,560 2,003.510 7/282016 5 5 M _. 1,1,1,5_ 701,5_. -_ _. 3135GOZF3 Federal National Mtg Assn CASTLE 12121!2015 ]12812017 543 AA- Aaa 1670 070 2000000 2 007,560 2 000.000 ]!2812016 5 6 6 6 _n_ -_ _ . _ 1120._. 51,1,1,_ss 1,5 06_ _ 1,51,2 0- _. 005156yE7 Ada Energy Inc CASTLE 6/9/2015 /1 201 561 AAA Aae 6 000 130 2.000,000 1132,690 2139]47 - __ 005158VE' Atla County SD PJ 611/20'5 8/15209 561 AA+ Aai 3000 930 " 000,000 1032,699 1031.447 3130A62S5 Fetleral Home Lcan Bank CASTLE 7242015 8/281291] 5'4 Aea 0]50 �858 090000 999,3301. 998,316 - - _ __ 31282SP2 U S.Tr aama Loan Mtg Gary _ CASTLE 9/10(2014 8/31/2017 577 AAA Aaa 0 625 1 064 000,000 9SQ850 1 993234 2129/2016 _ - _ _ 5551,-_ 51,61,.- 1,1,1,5.__61,51,- 51,61,_ _ ,_. 651, 5 912828TM2 U.S.Treasury CASTLE 9/1012014 8/31209 5r]AAA Aaa 0625 1 961 390,009 991,850 993,234_- -___ 912828TM2 U.S_Treasury CASTLE 2/192015 8/3112017 577 AAA Aaa 0625 0920 1.000,000 99785G 995414 Ba 1,1,VIN(-_ -__ ____ _. __ _0 _ - 5 6 61,. 61,56-_ 3t 3383JB8 Fetleral Home Loan Bank VINISP 1226!2013 90271209 804 AA+ Aae 1 000 1 250 1.000,039 1002,930 _ 995,968 - - ___.. /2 _- 1,61,5 _ _ 551,1,__ 912828PA2 U.S Treasury __ CASTLE 9/+0/2015 91301201] 6..' Aaa 1.875 9803 2000,039 20363X 2.0.15,236 - ____ 51 - _ _. _ __. 39]iJMRB FIGO Strip CASTLE 10!22!2015 10161299 613 0]51 C'8' 2000,000 1.964,040 1.9?0417 - -_._ -_ _. _ _ ,025_--0(2017 _- . - 5551,._ 39]1 KAD90IFICO St_np DA pAV 12I10I20141t/30I2G9 868 'Aaa 1X5 1.267 2,000,000 1,962,700 1955,270 - 4947510H0 'King County Washington FPD PJ 12/15/2015 12(1!2017 669.AA+ 1.220 1218 230.000 230706 2300001' - -- __-_ _ _." _. _ __ 4. 2 1761,__ _ 1,555 ___ _ _ 2 - _-1,556._ 88059FAZ4 'Tennessee Vell_ey Authanfy CASTLE 11121/201412/15209 683AA+ 1.205 1268 1,059,090 103Y.142 1039]82! - - A 961214625 Wesipac CASTLE 3/52015 2/122018 711 AA- Aa2 1.600 1 490 2000.3.'0 2,00'640 20o4,i69 - - 94988J5A1 Wells Fargo Corporate Note CASTLE 1/292016 1/222018 721 Aa2 1650 1.580 1,000,000 1,002,460 1,001,356 - - 31771EAL5 FICO Strip CASTLE 2!24/2015 2!812018 738 1.252 1.318 1,260000 1,235.644 1227,649 - _ 31771 EAL5 FICO Strip CASTLE 2!25/2015 2180018 738 1257 1323 Tao 000 7z5 sss -2o sza - - - _ - - - -- - '84 A Al 1550 1.570 2,000000 1992.460 2,003,364 ----- 0605DTLY5 Bank ofAnervca-Corporate CASTLE 5l14I2G15 3126!2018 - - -A 1,555 __ - _ 06C5DTLV6 BankofAmenca-Goreorate _CASTLE 5!21/2015 3!26!2018 r84A At '850 1549 1,000.000 996.230 1,002.303 - - _._ ___ " _. _ -_ __6157 _. _--661,1,__ 6Bfi0NGfi65 Oregon State Lottey DA DAV 6!12/2015 4/1/2018 790 AAA Aa2 5300. 1.120 610.900 666.15] 660 334' - __ _. _- _. 651,1,.. _._ __ 1,101-_. 5561, 0846648E0 BerKShi'e Hathaway Inc CASTLE 9/4/2615 5115/20'8 834 qA+ Aa2 5490 1 590 t ID?.900 1.212,9fi2 1 201,101' - - 904121NP- Ums Ea Sch loc CASTLE 5(72015 615/2018 865 AA+ Aea 5 430 1 430 t 759000 1 752,510 1,750 000 - - - 1,1,55 _ _. _.__-- 5561,_ 904121NC0 Umatilla School District PJ SA2C15 611 SJ2018 865 AA+ 1430 1430 760.900 762,610 750000 - - 9393WHF4 Hillsboro SD Pension Bonds PJ 3/302015 630/2018- 880 Aaa 1]32 1650 985,000 995,520 986.880 - - 89236TAY1 Toyota Mir Cred-Corp N CASTLE 1/5/20161024/2018 996 AA- Aa3 2.000 1770 784,000 792,412 788.774 - - 912828WD8 U S.Treasury _ CASTLE 1 0/3 02 01 5_10(31/X18 1003 Aaa 1.250 1 006 1,000,000 1,008,950 1 006.572 - - __ __ - _ L_- _ -- - 912828VWB U.S.Teasury CASTLE 12/112015 101311X18 '003 Aas 1250 1223 1,P3C,OW 1,008,050 t 000736 - - ___... _- 2_006, 9 _ ___ _-.1,555 912828A75 Ui5,Tre COr CASTLE 11/8/2015 2//1/2018 1064 AAA Aea 1 500 1 324 1,000,000 1,014,920 1,004.180 - - -. - _- - _ 1,51,1, _- - - _ _ _.. 912828875 U S.Treasury CASTLE 0/812015 1213112018 1064 AAA Aaa 1 500 324 1,000,000 1 074,920 1 004980 - 61,1,1,-- _- - _651,.1, - _ 13063CKL3 California St _ pA DAV 1012312015 5/1/2019 1185.88- Aea 2.250 1.350 1.000,000 1.010610. 1,028466 - - __ 61,1,1,_ _.. 551,6-1,51,1,_-0 _. _- _ - _ . . 0878 5- __ 13063CKL36 Galdorna St pA pAV 10J2312015 5/2/2019. 1185 AA- Aea 2.250 1340 1,000003 1014,610 1028789 - - _. -_- _e__ "_ 1,51,5_ /2651, 5551,. 658 ,019 ___ -. 313586RC5 Federal National Mtg Assn CASTLE 12142015, 10/9/2019 134E,AA- 1.89' 2.031 1.400000 1.316,028 1,301,0_19 - - _ 686053DH9 Oregon School Boards Assoc DADAV 111212015 6/30/2020 16'1 AA Aa2 5373 2050 875,000 '000833 996,778 - - . -. . __. 067 _..45 ,008, Local Govt Investment Pocl 1 0.6]0 0.670 43.008,666 43028,666 43.008,666 - __. 51,51,. 5555 _____ 1,1,51,_ _ _. 1,554 -__, - Bank of the Cascades 1 0670 9670 4 910,434 4.910,434 4,910,434 - - _" ___. 1,1,1,5_ 551,5__ 5555. . Totals 165568,100 166.385,114 166.342869 Memorandum Date: February 16, 2016 To: Board of County Commissioners Tom Anderson, County Administrator From: Wayne Lowry, Finance Director \lv( RE: Monthly Financial Reports Attached please find January 2016 financial reports for the following funds: General (001), Community Justice—Juvenile (230), Sheriffs (255, 701, 702), Early Learning Hub (273), Public Health (274), Behavioral Health (275), Community Development(295), Road (325), Community Justice—Adult(355), Solid Waste (610), Insurance Fund (670), 9-1-1 (705), Health Benefits Trust (675), Fair & Expo Center (618), and Justice Court (123). The projected information has been reviewed and updated, where appropriate, by the respective departments. Cc: All Department Heads GENERAL FUND ' Statement of Financial Operating Data July 1, 2015 through January 31, 2016(58% FY 2015 of Fiscal Year) FY 2016 % oT! '-' Actual Actual Budget Budget Projected Variance Revenues Property Taxes-Current 23,196,345 22,517,420 93% a) 24,090,700 24,402,534 311,834 Property Taxes -Prior 647,334 343,790 69% 500,000 500,000 - Other General Revenues 2,324,928 1,652,084 65% b) 2,552,960 2,354,600 (198,360) Assessor 819,454 695,724 87% C) 795,202 795,202 - County Clerk 1,650,844 950,392 62% c) 1,534,420 1,686,000 151,580 BOPTA 13,342 10,135 91% c) 11,154 11,154 - District Attorney 299,095 91,306 50% 182,612 182,612 - Tax Office 219,175 157,261 82% 192,379 192,379 - Veterans 104,568 49,081 69% d) 70,900 98,161 27,261 Property Management 90,113 8,750 12% 75,000 75,000 - Total Revenues 29,365,198 26,475,943 88% 30,005,327 30,297,642 292,315 Expenditures Assessor 3,697,588 2,243,589 54% •`e) 4,125,299 3,950,299 175,000 County Clerk 1,372,852 747,862 46% 1,624,716 1,490,716 134,000 BOPTA 60,320 36,903 56% 65,634 63,034 2,600 District Attorney 5,375,308 3,271,968 53% e) 6,146,851 5,946,851 200,000 Tax Office 778,075 454,068 52% 865,513 865,513 - Veterans 330,582 184,108 47% e) 388,779 363,779 25,000 Property Management 264,768 170,165 58% 293,574 293,574 - Non-Departmental 1,130,753 644,316 55% 1,163,643 1,163,643 - Total Expenditures 13,010,247 7,752,981 53% 14,674,009 14,137,409 536,600 Transfers Out 14,947,204 9,169,754 59% 15,537,408 15,537,408 - Total Exp&Transfers 27,957,452 16,922,736 56% _ 30,211,417 29,674,817 536,600 Change in Fund Balance 1,407,746 9,553,207 (206,090) 622,825 828,915 Beginning Fund Balance 8,381,199 9,788,945 113% 8,630,800 9,788,945 1,158,145 Ending Fund Balance $ 9,788,945 $ 19,342,152 $8,424,710 $ 10,411,770 $1,987,060 a) Projection based on collecting 94.5% of property tax levy b) Budget includes $198,360 Transfer In from TRT(Fund 170). Transferred to Econ Development Fund instead c) Three quarters of A&T Grant received through January 31, 2016 d) Received quarterly. Grant in excess of amount budgeted e) Personnel expenditures less than budgeted due to unfilled positions through January Page 1 COMM JUSTICE-JUVENILE Statement of Financial Operating Data July 1, 2015 through January 31, 2016(58%of FY 2015 Fiscal Year) FY 2016 "/o OT Actual Actual Budget Budget Projected Variance Revenues OYA Basic&Diversion 364,153 238,150 62% a) 382,817 382,817 - State Grant 109,588 20,104 22% a) 91,379 91,379 - Inmate/Prisoner Housing 89,850 38,250 70% b) 55,000 65,000 10,000 Jail Funding HB#2712 36,226 17,793 49% 36,568 36,568 - Food Subsidy 18,394 10,787 45% c) 24,000 20,000 (4,000) Interfund Grant- Gen Fund 20,000 10,000 50% a) 20,000 20,000 - Interest on Investments 9,751 6,862 98% 4) 7,000 11,500 4,500 Leases 7,694 14,224 198% ) 7,200 25,595 18,395 SB#1065-Court Assess. 24,768 13,096 77% d) 17,000 20,000 3,000 Contract Payments 9,032 4,900 82% f) 6,000 8,000 2,000 Case Supervision Fee 8,192 3,820 64% 6,000 6,000 - Federal Grants 1,205 - N/A - - - Miscellaneous 1,434 757 80% 950 950 - Total Revenues 700,288 378,742 58% 653,914 687,809 33,895 Expenditures Personnel Services 4,994,826 2,868,257 54% g) 5,319,157 5,050,000 269,157 Materials and Services 1,007,504 658,264 57% 1,153,324 1,153,324 - Capital Outlay - - 0% 100 - 100 Transfers Out-Veh Reserve 3,660 1,830 50% 3,660 3,660 - Total Expenditures 6,005,990 3,528,351 54% 6,476,241 6,206,984 269,257 Revenues less Expenditures (5,305,702) (3,149,609) (5,822,327) (5,519,175) 303,152 Transfers In-General Fund 5,368,346 3,187,681 58% 5,464,591 5,464,591 Change in Fund Balance 62,644 38,072 (357,736) (54,584) 303,152 Beginning Fund Balance 1,244,605 1,307,249 103% 1,271,324 1,307,249 35,925 Ending Fund Balance $ 1,307,249 $ 1,345,321 $ 913,588 $ 1,252,665 $ 339,077 - a) Payments received quarterly, reimbursing for actual expenditures b) Projection increased due to YTD revenue and changes in other regional detention capacity c) Projection decreased due to YTD detention population trends d) Projection increased due to YTD revenue e)Additional office space rented to Rimrock Trails ATS and detention facility space to J Bar J. Not included in FY 16 budget f) More than anticipated number of contract payment community service projects g) Based on YTD actuals and projected vacancies Page 2 SHERIFF-Consolidated Statement of Financial Operating Data July 1, 2015 through January 31, 2016(58% FY 2015 of Fiscal Year) FY 2016 % of Actual Actual Budget Budget Projected Variance Revenues (Funds 701 &702) Law Enf Dist Countywide 21,412,103 20,680,335 89% 23,138,385 23,533,673 395,288 Law Enf Dist Rural 13,071,716 11,532,470 86% 13,467,486 13,618,190 150,704 Total Revenues 34,483,818 32,212,805 88% 36,605,871 37,151,863 545,992 Expenditures (Fund 255) Personnel 27,982,132 16,446,479 58% >, ) 29,213,507 28,871,782 341,725 Materials &Services 6,331,777 3,603,818 59% b) 6,705,637 6,702,375 3,262 Capital Outlay 613,587 802,184 51% c) 868,231 1,014,712 (146,481) Transfers Out 455,031 79,500 62% 271,616 271,616 - Total Expenditures 35,382,528 20,931,981 56% 37,058,991 36,860,485 198,506 Revenues less Expenditures (898,709) 11,280,824 (453,120) 291,378 744,498 DC Comm Systems Reserve 200,000 200,000 100% 200,000 200,000 - Transfer to Reserve Funds 200,000 - 0% 200,000 200,000 - Change in Fund Balance (1,298,709) 11,080,824 (853,120) (108,622) 744,498 Beginning Fund Balance 9,208,207 7,909,497 111% 7,153,040 7,909,497 756,457 ^$ 7,909,497 $ 18,990,321 6,299,920 7,800,875 1,500,955 a) Expenditures projected to be less than amount budgeted due to unfilled positions b) Projected expenditures less than budget due primarily to savings in fuel costs c)Additional Capital Outlay of$55,000 for Alive Lock Risk Watches and $86,000 for roof remodel. Purchase of snowmobiles exceeds amount budgeted. Appropriation will be increased as necessary Page 3-A SHERIFF-Fund 255 Statement of Financial Operating Data July 1, 2015 through January 31, 2016 FY 2015 (58%of Fiscal Year) FY 2016 % of Actual Actual Budget Budget Projected Variance Revenues (Fund 255) Law Enf Dist Countywide 22,630,194 13,358,585 48% 27,574,824 23,897,890 3,676,934 Law Enf Dist Rural 12,752,334 7,573,396 48% 15,784,087 12,962,595 2,821,492 Total Revenues 35,382,528 20,931,981 48% 43,358,911 36,860,485 6,498,426 Expenditures (Fund 255) Sheriffs Services 2,528,782 1,697,188 58% a) 2,942,625 2,966,828 (24,203) Civil/Special Units 1,216,848 695,520 59% b) 1,178,116 1,159,304 18,812 Automotive/Communications 1,857,297 992,320 51% c) 1,934,375 1,843,551 90,824 Investigations/Evidence 1,604,049 1,078,945 62% d) 1,751,548 1,783,605 (32,057) Patrol 8,409,091 5,094,483 58% b) 8,814,658 8,549,333 265,325 Records 770,148 362,815 47% b) 775,751 710,904 64,847 Adult Jail 15,338,956 8,823,651 55% e) 16,062,970 16,056,412 6,558 Court Security 356,041 157,657 51% f) 311,175 300,086 11,089 Emergency Services 373,205 132,575 60% g) 220,485 207,261 13,224 Special Services 1,587,532 925,937 58% h) 1,590,250 1,592,436 (2,186) Training 501,561 277,255 48% i) 576,528 597,196 (20,668) Other Law Enforcement Svcs 766,206 639,202 79% j) 807,198 1,000,257 (193,059) Non-Departmental 72,813 54,432 58% 93,312 93,312 - Total Expenditures 35,382,528 20,931,981 56% 37,058,991 36,860,485 198,506 Revenues less Expenditures $ - - $ 6,299,920 $ - $ 6,299,920 a) Unanticipated Personnel expenses in Extra Help b) Less than budgeted Personnel expenditures due to unfilled positions c) Fuel costs are anticipated to be lower than budgeted d)Time management payouts are expected to exceed anticipated budget e)Savings in Materials&Services for roof repair and Professional Services. Part of these savings will be used to offset additional Capital expenses f) Personnel expenditures projected to be less than budgeted due to filling a position at a lower step g) Budgeted capital expenditure was not made h) Purchase of snowmobiles exceeds amount budgeted i) Unanticipated overtime for SOT j) Positions filled at higher step than budgeted Page 3-B 1 SHERIFF-Expenditure Detail Statement of Financial Operating Data July 1,2015 through January 31,2016 FY 2015 (58%of Fiscal Year) FY 2016 %of Actual Actual Budget Budget Projected Variance Expenditures Sheriffs Services Personnel 1,444,896 880,608 60% 1,473,213 1,524,020 (50,807) Materials&Services 1,083,885 808,155 58% 1,390,412 1,377,808 12,604 Capital Outlay 8,425 11% 79,000 65,000 14,000 Total Sheriff's Services 2,528,782 1,697,188 58% 2,942,625 2,966,828 (24,203) Civil/Special Units Personnel 1,086,462 619,370 58% 1,062,099 1,056,051 6,048 Materials&Services 130,386 69,602 64% 109,469 96,705 12,764 Capital Outlay - 6,548 100% 6,548 6,548 - Total Civil/Special Units 1,216,848 695,520 59% 1,178,116 1,159,304 18,812 Automotive/Communications Personnel 404,038 248,959 58% 429,293 432,364 (3,071) Materials&Services 1,445,359 715,086 48% 1,476,782 1,382,912 93,870 Capital Outlay 7,900 28,275 100% 28,300 28,275 25 Total Automotive/Communications 1,857,297 992,320 51% 1,934,375 1,843,551 90,824 Investigations/E=vidence Personnel 1,441,261 917,741 60% 1,528,335 1,558,761 (30,426) Materials&Services 162,788 99,535 62% 160,613 163,174 (2,561) Capital Outlay - 61,670 99% 62,600 61,670 930 Total Investigations/Evidence 1,604,049 1,078,945 62% 1,751,548 1,783,605 (32,057) Patrol Personnel 7,476,400 4,347,146 56% 7,824,291 7,553,329 270,962 Materials&Services 587,630 378,393 61% 625,432 627,060 (1,628) Capital Outlay 345,060 368,944 101% 364,935 368,944 (4,009) Total Patrol 8,409,091 5,094,483 58% 8,814,658 8,549,333 265,325 Records Personnel 666,056 340,281 51%, 663,829 601,387 62,442 Materials&Services 104,092 22,534 20% 111,922 109,517 2,405 Total Records 770,148 362,815 47% 775,751 710,904 64,847 Adult Jail Personnel 12,681,941 7,478,818 56% 13,391,264 13,291,804 99,460 Materials&Services 2,138,807 1,092,027 49% 2,227,142 2,187,244 39,898 Capital Outlay 63,177 173,306 100% 172,948 305,748 (132,800) Transfer Out-Jail(D/S&Cap Proj) 455,031 79,500 29% 271,616 271,616 - Total Adult Jail 15,338,956 8,823,651 55% 16,062,970 16,056,412 6,558 Court Security Personnel 318,888 150,321 50% 301,472 283,953 17,519 Materials&Services 8,989 7,336 76% 9,703 16,133 (6,430) Capital Outlay 28,165 - N/A - - - Total Court Security 356,041 157,657 51% 311,175 300,086 11,089 Emergency Services Personnel 144,725 88,747 55% 160,660 156,167 4,493 Materials&Services 228,481 12,441 60% 20,625 19,707 918 Capital Outlay - 31,387 80% 39,200 31,387 7,813 Total Emergency Services 373,205 132,575 60% 220,485 207,261 13,224 Special Services Personnel 1,223,523 711,838 58% 1,235,676 1,237,250 (1,574) Materials&Services 207,027 96,109 39% 246,074 214,246 31,828 Capital Outlay 156,982 117,990 109% 108,500 140,940 (32,440) Total Special Services 1,587,532 925,937 58% 1,590,250 1,592,436 (2,186) Training Personnel 418,013 238,646 55% 430,076 452,758 (22,682) Materials&Services 83,548 38,609 26% 146,452 144,438 2,014 Total Training 501,561 277,255 48% 576,528 597,196 (20,668) Other Law Enforcement Services Personnel 675,931 424,005 59% 713,299 723,938 (10,639) Materials&Services 77,972 209,559 239% 87,699 270,119 (182,420) Capital Outlay 12,303 5,638 91% 6,200 6,200 - Total Other Law Enforcement Svcs 766,206 639,202 79% 807,198 1,000,257 (193,059) Non-Departmental Materials&Services 72,813 54,432 58% 93,312 93,312 - Total Non-Departmental 72,813 54,432 58% 93,312 93,312 - Total Expenditures $35,382,528 $20,931,981 56% $37,058,991 $36,860,485 $ 198,506 Page 4 LED#1 -Countywide Statement of Financial Operating Data July 1,2015 through January 31, 2016(58%of FY 2015 Fiscal Year) FY 2016 "/oot Actual Actual Budget Budget Projected Variance Revenues Tax Revenues-Current 17,663,115 18,431,003 94% a) 19,688,313 19,937,058 248,745 Tax Revenues- Prior 482,620 253,920 56% 451,000 451,000 - SB 1145 1,629,017 1,474,123 85% 10 1,733,117 1,965,474 232,357 Sheriff Fees 324,105 107,638 43% c) 250,000 200,000 (50,000) Concealed Handgun License 160,721 92,935 62% 150,000 150,000 - Jail Funding HB 3194 107,805 - 0% d) 107,806 - (107,806) Jail Funding HB 2712 36,226 17,793 49% 36,224 36,224 - State Grant 308,843 - 0% b) 85,370 110,023 24,653 Prisoner Housing 292,157 32,196 15% 220,000 220,000 - Inmate Telephone Fee 45,803 19,657 56% 35,000 35,000 - Federal Grants 10,072 - N/A - - - Work Center Work Crews 42,049 22,617 45% 50,000 50,000 - Contracts with Des County 98,466 94,910 80% e) 118,225 172,775 54,550 Inmate Commissary Fees 40,159 21,645 72% 30,000 30,000 - Interest 60,388 32,527 81% 40,000 40,000 - Donations-"Shop with a Cop" 43,417 36,429 55% 66,058 66,058 - Miscellaneous 67,140 42,942 56% f) 77,272 70,061 (7,211) Total Operating Revenues 21,412,103 20,680,335 89% 23,138,385 23,533,673 395,288 EXPENDITURES &TRANSFERS DC Sheriffs Office 22,630,194 13,358,585 48% 27,574,824 23,897,890 3,676,934 DC Comm Systems Reserve 80,000 80,000 100% 80,000 80,000 - Transfer to Reserve Fund 100,000 - 0% 100,000 100,000 - Total Expenditures 22,810,194 13,438,585 48% 27,754,824 24,077,890 3,676,934 Change in Fund Balance (1,398,091) 7,241,750 (4,616,439) (544,217) 4,072,222 Beginning Fund Balance 6,133,909 4,735,818 103% 4,616,439 4,735,818 119,379 Ending Fund Balance $ 4,735,818 $ 11,977,568 $ - $ 4,191,601 $ 4,191,601 a) Projection based on collecting 94.5%of property tax levy b) Grant award amount exceeds budgeted amount c) Revenue for civil processing is lower than anticipated d) State eliminated funding e) Increase in funding from State for Court Security f) Decreased due to Social Security revenue based on YTD actual Page 5 LED#2-Rural 702 Statement of Financial Operating Data July 1, 2015 through January 31, 2016(58% FY 2015 of Fiscal Year) FY 2016 % Ot Actual Actual Budget Budget Projected Variance Revenues Tax Revenues -Current 8,420,326 8,173,004 93% a) 8,783,959 8,842,486 58,527 Tax Revenues -Prior 235,019 122,053 57% 216,000 216,000 - Des CtyTransient Room Tax 3,071,719 2,445,781 78% 3,151,787 3,151,787 - City of Sisters 523,010 317,293 58% 543,930 543,930 - Marine Board License Fee 112,383 64,122 49% b) 130,000 146,189 16,189 State Grant 113,239 92,964 86% b) 108,000 129,156 21,156 Court Fines & Fees 140,939 61,854 48% 130,000 130,000 - Contracts with Des County 121,772 72,520 58% 125,810 125,810 - US Forest Service 78,910 38,660 51% 76,500 76,500 - School Districts 70,028 40,038 73% c) 55,000 80,000 25,000 Federal Grants 54,497 10,628 53% b) 20,000 38,695 18,695 Bureau of Reclamation 10,365 13,833 51% d) 27,000 - (27,000) Interest 31,697 24,660 117% 0) 21,000 41,400 20,400 SB#1065 Court Assessment 24,768 13,096 55% 24,000 24,000 - Federal Grants-BLM 770 1,679 N/A - - - Donations &Grants-Private 17,030 10,880 N/A f) - 10,000 10,000 Miscellaneous 45,242 29,405 54% ) 54,500 62,237 7,737 Total Revenues 13,071,716 11,532,470 86% 13,467,486 13,618,190 150,704 EXPENDITURES &TRANSFERS DC Sheriffs Office 12,752,334 7,573,396 48% 15,784,087 12,962,595 2,821,492 DC Comm Systems Reserve 120,000 120,000 100% 120,000 120,000 - Transfer to Reserve Fund 100,000 - 0% 100,000 100,000 - Total Expenditures 12,972,334 7,693,396 48% 16,004,087 13,182,595 2,821,492 Change in Fund Balance 99,381 3,839,074 (2,536,601) 435,595 2,972,196 Beginning Fund Balance 3,074,297 3,173,679 125% 2,536,601 3,173,679 637,078 Ending Fund Balance $ 3,173,679 $ 7,012,753 $ - $ 3,609,274 $ 3,609,274 a) Projection based on collecting 94.5% of property tax levy b) Grant awards exceed budgeted amount c) School district contracted for additional hours for School Resource Deputy d) Patrols for this grant are not expected to continue e) Revised estimate based on actuals f) Unanticipated donation from snowmobile association g) Sale of snowmobile Page 6 EARLY LEARNING HUB Statement of Financial Operating Data July 1,2015 through January FY 2015 31, 2016(58%of Fiscal Year) FY 2016 % of Actual Actual Budget Budget Projected Variance Revenues Federal Grants 224,752 50,297 24% 213,382 233,525 20,143 HealthyStart Medicaid 66,759 27,863 N/A a) - 42,862 42,862 State Grant 105,326 - 0% 105,326 140,334 35,008 HealthyStart/R-S-G 296,573 65,569 N/A a) - 128,912 128,912 Miscellaneous 5,291 811 41% 2,000 1,000 (1,000) Court Fines & Fees 77,086 79,014 103% 77,086 79,014 1,928 Interest on Investments 2,487 1,845 77% 2,400 3,200 800 Private Grant 715 3,285 N/A - 3,285 3,285 Interfund Grants 7,260 - N/A - - - Total Revenues 786,249 228,683 57% 400,194 632,132 231,938 Expenditures Personnel Services 263,621 156,755 51% 304,598 269,146 35,452 Materials and Services 849,478 267,435 54% a) 494,118 682,740 (188,622) Total Expenditures 1,113,099 424,190 53% 798,716 951,886 (153,170) Revenues less Expenditures (326,850) (195,506) (398,522) (319,754) 78,768 Transfers In General Fund 252,288 102,081 58% 175,000 175,000 - General Fund -Other 89,350 44,675 50% 89,350 89,350 - Total Transfers In 341,638 146,756 56% 264,350 264,350 - Change in Fund Balance 14,788 (48,750) (134,172) (55,404) 78,768 Beginning Fund Balance 334,861 349,649 127% 274,299 349,649 75,350 Ending Fund Balance $ 349,649 $ 300,899 $ 140,127 $ 294,245 $154,118 a) Grant awarded subsequent to adoption of FY 2016 Budget.Additional resources will be appropriated with a supplemental budget Page 7 PUBLIC HEALTH Statement of Financial Operating Data July 1,2015 through January 31, 2016(58%of FY 2015 Fiscal Year) FY 2016 Actual Actual % of Budget Budget Projected _ Variance Revenues State Grant 3,373,900 1,629,594 57% 2,865,932 2,666,370 (199,562) Environmental Health-Lic Fac 818,627 684,393 85% a) 802,450 802,450 - OMAP 945,490 451,055 44% 1,023,650 803,318 (220,332) Family Planning Exp Proj 236,714 81,926 33% 250,000 200,000 (50,000) Interfund Grants&Contract 64,233 266,627 417%,!4) 64,000 266,627 202,627 Grants (Intergvt, Pvt, &Local) 264,205 5,800 N/A - 5,800 5,800 Patient Insurance Fees 138,130 93,926 52% 181,200 159,804 (21,396) State Miscellaneous 163,008 43,839 29% c) 150,000 123,160 (26,840) Federal Payments 141,606 69,924 24% c) 292,085 191,836 (100,249) Vital Records-Death 132,975 61,835 62% 100,000 98,150 (1,850) Health Dept/Patient Fees 46,588 22,778 54% 41,800 37,218 (4,582) Contract Payments 16,629 3,246 N/A - 3,246 3,246 Vital Records-Birth 37,520 27,315 68% 40,000 47,150 7,150 Child Dev& Rehab Center 31,720 10,253 33% G) 30,759 30,759 - Interest on Investments 15,422 9,598 69% 13,900 16,124 2,224 Grants &Donations 36,035 19,829 215% 9,229 19,829 10,600 Miscellaneous 32,519 766 128% 600 800 200 Total Revenues 6,495,321 3,482,705 59% 5,865,605 5,472,641 (392,964) Expenditures Personnel Services 6,541,186 3,761,254 54% 6,994,211 6,413,332 580,879 Materials and Services 2,279,520 1,005,503 44% d) 2,279,054 2,071,392 207,662 Capital Outlay 49,701 3,469 107%`0) 3,240 3,469 (229) Transfers Out 164,640 58,820 50% 117,640 117,640 - Total Expenditures 9,035,047 4,829,045 51% 9,394,145 8,605,833 788,312 Revenues less Expenditures (2,539,726) (1,346,340) (3,528,540) (3,133,192) 395,348 Transfers In-General Fund 2,701,475 1,575,861 58% 2,701,475 2,701,475 - Transfers In-PH Res Fund - 29,362 50% 58,723 58,723 - Transfers In-Gen. Fund Other 65,100 32,550 50% 65,100 65,100 - Total Transfers In 2,766,575 1,637,773 58% 2,825,298 2,825,298 - Change in Fund Balance 226,849 291,432 (703,242) (307,894) 395,348 Beginning Fund Balance 1,552,578 1,779,427 99% 1,789,387 1,779,427 (9,960) Ending Fund Balance $ 1,779,427 $ 2,070,860 $1,086,145 $ 1,471,533 $385,388 a) Majority of fees are due annually and collected in December&January b) Revenue carried over from FY 2015 c) Received quarterly, in arrears d) Materials &Services increased to reflect amended grants and contracts. Appropriation will be increased as necessary e)Appropriation will be increased before year end Page 8 BEHAVIORAL HEALTH Statement of Financial Operating Data July 1, 1015 through January 31, 2016(58% FY 2015 of Fiscal Year) FY 2016 % of Actual Actual Budget Budget Projected Variance Revenues Administrative Fee 11,294,979 920,156 46% 2,005,307 1,910,000 (95,307) State Grants 7,730,968 4,765,607 57% 8,313,630 8,511,281 197,651 OHP Capitation 488,538 5,175,688 44% a) 11,807,181 10,061,660 (1,745,521) Federal Grants 195,048 53,647 27% b) 201,879 201,697 (182) Patient Fees 211,392 98,156 57% 171,268 169,520 (1,748) Title 19 333,886 129,514 54%` 241,768 257,432 15,664 Liquor Revenue 145,536 64,755 43% 151,000 127,867 (23,133) Divorce Filing Fees 128,477 131,689 94% C) 140,600 131,689 (8,911) Interfund Contract-Gen Fund 127,000 76,987 61% b) 127,000 127,000 - Interest on Investments 37,054 21,091 70% 30,000 36,116 6,116 Rentals 11,612 4,375 23% 18,800 18,800 - Marriage Licenses 6,385 4,340 67% 6,500 8,120 1,620 Local Grants 504,926 233,476 147% 158,967 316,859 157,892 State Miscellaneous 32,200 8,828 40% 22,000 16,020 (5,980) Miscellaneous 60,534 8,682 8682% 100 8,682 8,582 Total Revenues 21,308,536 11,696,990 50% 23,396,000 21,902,743 (1,493,257) Expenditures Personnel Services 14,366,806 9,093,176 53% d) 17,254,720 15,494,234 1,760,486 Materials and Services 7,007,968 3,248,028 39% e) 8,291,472 7,541,577 749,895 Capital Outlay 181,976 202,519 98% 207,500 210,000 (2,500) Transfers Out 204,900 164,050 50% 328,100 328,100 - Total Expenditures 21,761,651 12,707,773 49% 26,081,792 23,573,911 2,507,881 Revenues less Expenditures (453,115) (1,010,783) (2,685,792) (1,671,168) 1,014,624 Transfers In-General Fund 1,377,302 803,425 58% 1,377,302 1,377,302 - Transfers In-Acute Care Svcs 187,594 98,504 58% 168,864 168,864 - Total Transfers In 1,564,896 901,929 58% 1,546,166 1,546,166 - Change in Fund Balance 1,111,781 (108,854) (1,139,626) (125,002) 1,014,624 Beginning Fund Balance 2,924,742 4,036,523 104% 3,893,237 4,036,523 143,286 Ending Fund Balance $4,036,523 $ 3,927,669 $ 2,753,611 $ 3,911,521 $1,157,910 a) OHP capitated revenues are lower than anticipated b) Received quarterly, in arrears c) Annual payment received in August d) Year end projection reflects anticipated underspending related to unfilled positions e) Year end projection reflects anticipated underspending on therapist, contracts and program expense Page 9 COMMUNITY DEVELOPMENT Statement of Financial Operating Data July 1, 2015 through January 31, 2016(58%of Fiscal FY 2015 Year) FY 2016 % of Actual Actual Budget Budget Projected _Variance Revenues Admin-Operations 59,024 44,588 83% 53,494 80,604 27,110 Admin-GIS 2,110 220 9% 2,500 1,000 (1,500) Admin-Code Enforcement 306,480 190,051 59% 322,913 342,700 19,787 Building Safety 2,122,894 1,327,912 62% 2,152,073 2,278,764 126,691 Electrical 447,721 318,570 68% 467,770 571,000 103,230 Contract Services 358,815 230,535 83% 276,500 326,912 50,412 Env Health-On Site Prog 497,039 302,846 64% 475,170 534,142 58,972 Planning-Current 1,230,486 724,543 68% 1,069,975 1,200,100 130,125 Planning-Long Range 604,808 393,521 57% 694,249 728,458 34,209 Total Revenues 5,629,377 3,532,786 64% 5,514,644 6,063,680 549,036 Expenditures Admin-Operations 1,461,189 938,085 57% 1,638,933 1,661,000 (22,067) Admin-GIS 125,463 77,127 58% 132,305 131,987 318 Admin-Code Enforcement 286,288 171,271 54% 319,679 313,906 5,773 Building Safety 777,738 467,771 51% 915,194 958,917 (43,723) Electrical 225,462 169,813 59% 286,145 294,280 (8,135) Contract Services 270,206 184,787 57% 326,249 333,519 (7,270) Env Health-On Site Pgm 233,477 183,507 54% 338,956 342,003 (3,047) Planning-Current 792,256 578,477 58% 997,851 1,049,251 (51,400) Planning-Long Range 557,991 303,362 51% 596,343 463,130 133,213 Transfers Out(D/S Fund) 173,673 163,940 100% 164,225 163,940 285 Total Expenditures 4,903,745 3,238,139 57% 5,715,880 5,711,933 3,947 Revenues less Expenditures 725,633 294,646 (201,236) 351,747 552,983 Transfers In/Out In:General Fund-L/R Planning 166,770 57,771 58% 99,039 99,039 - Out:A&T Reserve (90,360) - N/A - - - Out: CDD Reserve Funds (687,470) (1,037,652) 100% (1,037,652) (1,037,652) - Net Transfers In/Out (611,060) (979,881) 104% (938,613) (938,613) - Change in Fund Balance 114,573 (685,235) (1,139,849) (586,866) 552,983 Beginning Fund Balance 2,037,201 2,151,773 134% 1,600,000 2,151,773 551,773 Ending Fund Balance $2,151,773 $1,466,539 $ 460,151 $ 1,564,907 $ 1,104,756 Page 10 ROAD Statement of Financial Operating Data July 1, 2015 through January 31, 2016(58%of FY 2015 Fiscal Year) FY 2016 Actual Actual % of Budget Budget _ Projected Variance Revenues Motor Vehicle Revenue 11,526,928 7,283,521 64% a) 11,440,000 12,347,228 907,228 Forest Receipts 1,215,021 - 0% b) 1,250,000 (1,250,000) Federal - PILT Payment 1,250,809 1,203,216 96% c) 1,250,000 1,203,216 (46,784) Other Inter-fund Services 911,160 182,162 19% 947,925 947,925 - Cities-Bend/Red/Sis/La Pine 664,062 114,658 13% d) 902,000 902,000 - State Miscellaneous 602,237 603,572 100% 603,572 603,572 - Sale of Equip &Material 312,452 189,316 68% 278,500 278,500 - Assessment Payments(P&I) 159,692 44,761 28% 160,000 160,000 - Mineral Lease Royalties 174,922 123,924 62% 200,000 200,000 - Federal Reimbursement - 290,000 N/A e) - 290,000 290,000 Interest on Investments 77,547 63,173 158% f) 40,000 100,000 60,000 Miscellaneous 55,109 31,844 87% 36,500 36,500 - Total Revenues 16,949,938 10,130,147 59% 17,108,497 17,068,941 (39,556) Expenditures Personnel Services 5,539,866 3,286,834 57% 5,764,308 5,756,294 8,014 Materials and Services 8,565,242 4,328,051 40% 9) 10,846,101 9,346,101 1,500,000 Debt Service 106,554 - N/A - - - Capital Outlay 1,764,850 513,665 6% h) 8,503,257 2,600,000 5,903,257 Transfers Out 600,000 600,000 100% 600,000 600,000 - Total Expenditures 16,576,513 8,728,550 34% 25,713,666 18,302,395 7,411,271 Revenues less Expenditures 373,426 1,401,597 (8,605,169) (1,233,454) 7,371,715 Trans In -Solid Waste 298,156 163,270 50% 326,539 326,539 - Trans In -Transp SDC 1,000,000 - 0% 1,000,000 1,000,000 Trans In-Road Imp Res 12,388 - N/A - Total Transfers In 1,310,544 163,270 12% 1,326,539 1,326,539 - Change in Fund Balance 1,683,970 1,564,866 (7,278,630) 93,085 7,371,715 Beginning Fund Balance 10,022,703 11,706,673 126% 9,298,470 11,706,673 2,408,203 Ending Fund Balance $ 11,706,673 $13,271,539 $ 2,019,840 $11,799,757 $ 9,779,917 a) Revenue projection per ODOT(increased fuel sales/economy related) b) Do not anticipate Secure Rural Schools funding this fiscal year c)Annual payment received in July d) Billed-will include Spring 2016 chip seal e) FLAP funds for Cascade Lakes Highway not anticipated during budget preparation f) Projection based on annualized YTD g) Overlay reserve, $1.5 million, not projected to be expended in FY 2016 h) Budget includes $5.9 million of CIP reserves. Will not be expended in FY 2016 Page 11 ADULT PAROLE &PROBATION Statement of Financial Operating Data July 1, 2015 through January 31, 2016(58%of Fiscal FY 2015 Year) FY 2016 %of Revised Actual Actual Budget Budget _Projected Variance Revenues SB 1145 3,025,316 2,737,658 75% 3,650,168 3,650,168 - DOC Measure 57 217,845 234,316 100% a) 234,316 234,316 - Electronic Monitoring Fee 212,894 90,499 40% b) 225,000 170,000 (55,000) Probation Superv. Fees 220,081 112,137 53% 210,000 210,000 - Family Sentencing Alt - 110,797 100% c) 110,796 110,796 - Interfund -Sheriff 50,000 29,169 58% 50,000 50,000 - Crime Prevention Grant 50,000 25,000 50% d) 50,000 50,000 - CFC-Domestic Violence 52,612 11,684 25% d) 46,736 46,736 - State Subsidy 14,960 12,225 78% 15,610 15,610 - Alternate Incarceration 31,775 4,569 23% e) 20,035 20,035 - Interest on Investments 9,550 5,327 76% f) 7,000 8,500 1,500 Probation Work Crew Fees 10,191 4,949 82% 6,000 6,000 - State Miscellaneous 4,142 11,623 270% 0) 4,300 4,300 - Leases 1,600 - 0% g) 1,500 - (1,500) Justice Reinvest HB3194 - 845,836 100% 0) 845,807 845,807 - Miscellaneous 8,931 342 68% 500 500 - Total Revenues 3,909,897 4,236,132 77% 5,477,768 5,422,768 (55,000) Expenditures Personnel Services 3,581,700 2,119,064 53% h) 4,013,941 3,900,000 113,941 Materials and Services 1,047,720 730,503 47% h) 1,551,315 1,465,000 86,315 Transfer to Veh Maint - 20,736 50% 41,472 41,472 - Capital Outlay - - 0% I) 68,100 68,100 - Total Expenditures 4,629,420 2,870,303 51% 5,674,828 5,474,572 200,256 Revenues less Expenditures (719,522) 1,365,828 (197,060) (51,804) 145,256 Transfers In-General Fund 451,189 263,193 58% 451,189 451,189 - Change in Fund Balance (268,333) 1,629,021 254,129 399,385 145,256 Beginning Fund Balance 1,131,982 863,649 130% 662,516 863,649 201,133 Ending Fund Balance $ 863,649 $2,492,671 $ 916,645 $ 1,263,034 $346,389 a)Annual payment received in October b) Fees trending under budget due to overestimating offenders ability to pay c) Expect full annual payment upon State approval of IGA in January d) Payments received quarterly e) Reimbursement for special population/services f) Projections increased due to YTD revenue g) Per-use lease agreement with Portland State University. Space is no longer available due to dept expansion h) Based on YTD actual and projected expenses i)All expenses to be incurred second half of fiscal year Page 12 SOLID WASTE ' Statement of Financial Operating Data July 1, 2015 through January 31, 2016(58%of Fiscal FY 2015 Year) FY 2016 % of u l Budget Budget Projected Act jected Variance a g g Operating Revenues Franchise Disposal Fees 4,575,673 2,886,555 60% 4,830,000 4,948,380 118,380 Private Disposal Fees 1,680,543 1,021,511 62% 1,648,500 1,716,067 67,567 Commercial Disp. Fees 1,336,173 839,178 67% 1,260,000 1,415,767 155,767 Franchise 3% Fees 223,323 94,531 43% a) 220,000 230,000 10,000 Yard Debris 126,468 86,802 83% b) 104,000 145,000 41,000 Recyclables 28,066 12,354 43% 29,000 21,000 (8,000) Equip &Material 720 16,490 N/A - 16,490 16,490 Special Waste 16,382 20,647 83% c) 25,000 35,000 10,000 Interest 17,164 10,195 102% 10,000 18,000 8,000 Leases 10,801 6,301 58% 10,801 10,801 - Miscellaneous 58,001 18,092 72% 25,000 32,500 7,500 Total Operating Revenues 8,073,313 5,012,657 61% 8,162,301 8,589,005 426,704 Operating Expenditures Personnel Services 1,856,302 1,147,000 55% 2,084,433 1,950,359 134,074 Materials and Services 3,112,683 1,799,469 51% 3,501,756 3,563,301 (61,545) Debt Service 929,793 377,985 41% d) 932,916 932,916 - Capital Outlay 166,655 48,443 42% 116,450 93,158 23,292 Total Operating Expenditures 6,065,434 3,372,897 51% "``' 6,635,555 6,539,734 95,821 Operating Rev less Exp 2,007,879 1,639,760 1,526,746 2,049,271 522,525 Transfers Out Road 298,156 163,270 50% e) 326,539 326,539 - SW Capital & Equipment Reserve 2,225,000 800,000 57% f) 1,400,000 2,300,000 (900,000) Total Transfers Out 2,523,156 963,270 56% 1,726,539 2,626,539 (900,000) Change in Fund Balance (515,277) 676,490 (199,793) (577,268) (377,475) Beginning Fund Balance 1,679,169 1,163,893 180% 646,922 1,163,893 516,971 Ending Fund Balance $ 1,163,893 $1,840,383 $ 447,129 $ 586,625 $ 139,496 a) Payments due April 15th b) Revenues fluctuate with the weather/seasons c) Unpredictable revenue source; usually involves DEQ clean-ups d) Payments made November and May e)Transfer made quarterly f)Additional resources generated by operations are required in the reserve funds Page 13 RISK MANAGEMENT Statement of Financial Operating Data July 1, 2015 through January 31,2016(58% FY 2015 of Fiscal Year) FY 2016 %of Actual Actual Budget Budget Projected Variance Revenues Inter-fund Charges: General Liability 379,793 501,200 58% 859,198 859,198 - Property Damage 392,304 233,466 59% 394,092 394,092 - Vehicle 177,550 104,916 58% 179,850 179,850 - Workers'Compensation 1,563,836 661,115 58% 1,137,484 1,137,484 - Unemployment 324,829 192,283 60% 320,000 320,000 - Claims Reimb-Gen Liab/Property 43,921 4,091 20% ' 20,000 10,000 (10,000) Process Fee-Events/Parades 1,835 405 29% 1,400 1,400 - Miscellaneous 0 - 0% 80 80 - Skid Car Training 34,020 20,160 75% 27,000 27,000 - Transfer In-Fund 340 - 95,000 100%,: 95,000 95,000 - Interest on Investments 24,331 19,812 79% 25,000 25,000 - TOTAL REVENUES 2,942,419 1,832,448 60% 3,059,104 3,049,104 (10,000) Direct Insurance Costs: GENERAL LIABILITY Settlement/Benefit 166,363 146,859 Defense 19,031 25,789 Professional Service 24,849 6,304 Insurance 176,537 191,884 Loss Prevention 19,465 5,049 Miscellaneous 126 - Repair/Replacement 6,346 14,037 Total General Liability 412,716 389,921 50% 780,429 780,000 429 PROPERTY DAMAGE Insurance 178,556 166,978 Repair/Replacement 35,583 6,353 Total Property Damage 214,139 173,331 40% 429,719 395,000 34,719 VEHICLE Professional Service 236 - Insurance 21,300 - Loss Prevention 19,307 16,684 Repair/Replacement 51,823 60,706 Total Vehicle 92,666 77,390 87% 89,213 105,000 (15,787) WORKERS'COMPENSATION Settlement/Benefit 687,001 205,136 Professional Service 5,000 6,250 Insurance 124,195 120,277 Loss Prevention 45,934 24,982 Miscellaneous 54,299 27,578 Total Workers'Compensation 916,429 384,223 39% 984,626 840,000 144,626 UNEMPLOYMENT-Settlement/Benefits 104,383 37,727 25% 151,486 130,000 21,486 Total Direct Insurance Costs 1,740,333 1,062,592 44% 2,435,473 2,250,000 185,473 Insurance Administration: Personnel Services 309,175 175,009 52% 339,585 339,585 - Materials&Srvc, Capital Out. &Tranfs. 133,868 88,217 39% 225,363 225,363 - Total Expenditures 2,183,376 1,325,818 44% 3,000,421 2,814,948 185,473 Change in Fund Balance 759,043 506,630 58,683 234,156 175,473 Beginning Fund Balance 3,110,676 3,869,719 121% 3,200,000 3,869,719 669,719 Ending Fund Balance $3,869,719 $ 4,376,349 * $3,258,683 $4,103,875 $845,192 * Ending Fund Balance includes$2,900,000 restricted for Workers'Comp Loss Reserve Page 14 DESCHUTES COUNTY 9-1-1 Statement of Financial Operating Data July 1, 2015 through January 31, 2016(58%of FY 2015 Fiscal Year) FY 2016 - % of Actual Actual Budget Budget Projected Variance Revenues Property Taxes-Current 6,683,234 6,511,432 94% a) 6,940,000 7,043,318 103,318 Property Taxes- Prior 174,000 94,540 95% 100,000 100,000 - State Reimbursement 54,389 22,618 63% 36,000 36,000 - Telephone User Tax 760,914 204,640 27% b) 750,000 750,000 - Data Network Reim b. 41,803 - 0% 30,000 30,000 - Jefferson County 30,686 29,075 97% C) 30,000 30,000 - User Fee 54,536 2,156 5% 45,000 45,000 - Police RMS User Fees 287,880 34,775 12% d) 295,788 295,788 - Contract Payments - - 0% 11,000 11,000 - Miscellaneous 38,466 10,310 103% 0) 10,000 10,000 - Interest 36,785 27,919 70% 40,000 40,000 - Total Revenues 8,162,693 6,937,466 84% 8,287,788 8,391,106 103,318 Expenditures Personnel Services 4,885,484 2,785,870 46% f) 6,008,790 5,289,533 719,257 Materials and Services 1,987,159 1,366,517 60% 2,264,097 2,264,097 - Capital Outlay 234,798 - 0% 200,000 200,000 - Total Expenditures 7,107,441 4,152,387 49% 8,472,887 7,753,630 719,257 Revenues less Expenditures 1,055,252 2,785,079 (185,099) 637,477 822,576 Beginning Fund Balance 3,939,854 4,995,106 107% 4,650,000 4,995,106 345,106 Ending Fund Balance $ 4,995,106 $ 7,780,185 $ 4,464,901 $ 5,632,583 $ 1,167,682 a) Projection based on collecting 94.5% of property tax levy b)Tax received quarterly. 2nd Quarter to be received in February c) Property tax payment received for portion of the Sisters-Camp Sherman Fire District that is in Jefferson County d) Recently billed after the RMS Ops Board negotiated a new maintenance contract with New World Systems e)YTD includes a reimbursement from Bend Police Department for software licenses ($4,253) f) Variance July through January Page 15 Health Benefits Trust Statement of Financial Operating Data FY 2015 FY 2016 July 1,2015 Actual through January %of Approved FY 2016 $Variance 31,2016(58%of Budget Budget Projection Fiscal Year) Revenues: Internal Premium Charges $ 16,001,138 $ 9,063,645 56% a) $ 16,153,000 $ 15,537,677 $ (615,323) Part-Time Employee Premium 15,680 5,384 N/A a) - 9,230 9,230 Employee Monthly Co-Pay 866,646 504,225 58% a) 865,000 864,386 (614) COIC 1,870,995 1,195,736 63% a) 1,900,000 2,049,833 149,833 Retiree/COBRA Co-Pay 1,089,975 686,123 51% a) 1,336,000 1,176,211 (159,789) Prescription Rebates 145,422 17,337 13% 130,000 130,000 - Claims Reimbursements&Misc 242,601 175,800 N/A - 175,800 175,800 Interest 92,213 64,267 57% 112,000 110,000 (2,000) Total Revenues 20,324,868 11,712,617 57% 20,496,000 20,053,136 (442,864) Expenditures: Personnel Services(all depts) 121,638 61,628 52% 117,753 117,753 - Materials&Services Admin&Wellness Claims Paid-Medical 11,366,449 8,183,503 66% b) 12,335,775 12,562,330 (226,555) Claims Paid-Prescription 1,245,249 596,030 43% b) 1,392,307 1,160,550 231,757 Claims Paid-DentalNision 1,832,508 1,048,052 51% b) 2,048,918 1,800,236 248,682 Stop Loss Insurance Premium 326,435 206,801 57% 360,000 360,000 - State Assessments 227,597 119,231 50% 240,000 240,000 - Administration Fee(EMBS) 419,304 282,991 67% 420,000 420,000 - Preferred Provider Fee 38,804 85,525 186% 46,000 157,202 (111,202) Other-Administration 45,335 55,515 53% 104,417 104,417 - Other-Wellness 162,582 94,591 63% 149,000 149,000 - Admin&Wellness 15,664,262 10,672,238 62% 17,096,417 16,953,735 142,682 Deschutes On-site Clinic Contracted Services 818,418 481,205 59% 810,000 810,000 - Medical Supplies 79,616 34,164 54% 63,000 63,000 - Other 23,726 20,398 74% 27,470 27,470 - Total DOC 921,761 535,767 59% 900,470 900,470 - Deschutes On-site Pharmacy Contracted Services 304,556 179,216 62% 287,700 287,700 - Prescriptions 1,552,760 825,862 52% 0) 1,600,000 1,651,724 (51,724) Other 13,250 12,052 55% 22,007 22,007 - Total Pharmacy 1,870,666 1,017,130 53% 1,909,707 1,961,431 (51,724) Total Expenditures 18,578,227 12,286,763 61% 20,024,347 19,933,389 90,958 Change in Fund Balance 1,746,441 (574,246) 471,653 119,746 (351,907) Beginning Fund Balance 12,461,082 14,207,523 108% 13,190,000 14,207,523 1,017,523 Ending Fund Balance $ 14,207,623 $ 13,633,276 $ 13,661,653 $ 14,327,269 $ 665,616 %of Exp covered by Revenues 109.4% 95.3% 102.4%1 100.6°4 a) Projection-Seven months annualized b) Fifty-two week rolling average c) YTD Actual is July through December. Projection-six months actual annualized Page 16 jrf 2/12/2016 FAIR AND EXPO CENTER ' Statement of Financial Operating Data Through January 31, 2016 ....• Year to Date(58.3%of the FY 2015 year) FY 2016 Actual Actual 1%of Budget Budget Pro'ection $Variance Operating Revenues Events Revenues $ 528,377 $ 227,217 49.1% $ 463,000 $ 532,624 $ 69,624 Storage 45,794 24,333 48.7% 50,000 55,333 5,333 Camping at F & E 14,505 1,265 6.3% 20,000 21,265 1,265 Horse Stall Rentals 37,698 yq 3,505 7.0% 50,000 y 52,680 2,680 ° ';s$ �. � �;a 1014 ."A ^, wry,%''. it ,; ^,.n{,3E ,,:„,: , `°.;.��n. ," '�:' 'w i;? Concession %- Food 11,411 - N/A - - - Annual County Fair(net) 244,000 200,000 67.8% 0;) 294,835 268,000 (26,835) Interfund Contract 85,111 21,105 25.0% .c) 84,422 43,605 (40,817) TRT- 1%for Marketing 116,670 150,564 39.3% 382,641 225,977 (156,664) Miscellaneous 11,092 _ 4,215 38.7% 10,900 5,215 (5,685) Total Operating Revenues 1,184,232 639,841 44.8% 1,427,101 1,293,851 (133,250) Operating Expenditures: General F&E Activities Personnel Services 909,177 544,313 57.2% 951,266 885,113 66,153 Materials and Services 655,566 _ 393,536 47.5% .' 828,351 711,671 116,680 Total Operating Expenditures 1,564,743 937,849 52.7% 1,779,617 1,596,784 182,833 Other: Park Acq/Dev(Fund 130) 29,000 15,000 50.0% 30,000 30,000 - Grants 280 - N/A - Rights&Signage 98,538 75,830 65.9% 115,000 103,130 (11,870) Interest 678 _ 526 175.2% 300 651 351 Total Other 128,496 91,356 63% 145,300 133,781 (11,519) ' I Results of Operations (252,016) (206,652) • (207,216) (169,153) 38,063 Transfers In/Out Transfer In-General Fund 365,000 175,000 58.3%+ 300,000 300,000 - Transfer In-Room Tax-(Fund 160) 110,770 15,015 58.3% 25,744 25,744 - Trans In(Out)-Fair& Expo Reserve - - 0.0% 62,740) (62,740) - Total Transfers In 475,770 T 190,015 72.2% 263,004 263,004 - Non-Operating Expenditures Debt Service 112,213 68,868 59.0% 116,709 113,296 3,413 Debt Refunding, net - - Capital Outlay 52,473 _ - N/A - - Total Non-Operating Expenditures 164,686 68,868 59.0% 116,709 113,296 3,413 Change in Fund Balance 59,068 (85,506) (60,921) (19,445) 41,476 Beginning Fund Balance (345) 58,723 58.7% 100,000 58,723 (41,277 Ending Fund Balance $ 58,723 $ (26,783j :,• :, , a) See"Food&Beverage Activities Schedule" b) Revenues and Expenses for the annual County Fair are recorded in a separate fund and the available net income is transferred to the Fair&Expo Center Fund c) Reimbursement from RV Park for personnel expenditures recorded in F&E Page 17 co . a) . m co a — .0+ 0 O b ' l O'M1 0) CO CP C9' Co)(D'O)1 N A► 0 r o- C) d N N O) f f A N 0) It) O N Q O Nl() NOO CO r 0) ' a0 coO CO N CO 0 Cai Y C)] CD O C()c) rt )► C7 I- CC] C'7 O 0 )- N O M N O N 0 CO N N r r CO r ti 0 r r r CO rl }• 0 44 OO) 'Ct n V N N F M (00 c0� ? co a' CO in a)° O O) ' U) ' u U ii- O CD O co (0 O r C) In of M ) r in c N Cr) N Y r r CO CO VY , to N m 01 CO aa aa co n in Ct) co 4 i- LL J 02 NN COO N V r N ' 0) ' 0) A ' 10 CO E N O R r CN 0) 0! pi 73 r W 3 CI o CCpp co I LL -I N CO C") N 0 co N O) pop (0 � N CO N CD N. 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O G • �) d J W J 0 0 76 o C @ m o t t0 O V 6 om 0 Q 5UU [r 1- )9-W a0 C JUSTICE COURT Statement of Financial Operating Data July 1, 2015 through January 31, 2016(58%of FY 2015 Fiscal Year) FY 2016 % of Actual Actual Budget Budget Projected Variance Revenues Court Fines & Fees 459,548 265,364 59% a) 450,000 517,865 67,865 Interest on Investments 456 356 68% 527 527 - Total Revenues 460,004 265,721 59% 450,527 518,392 67,865 Expenditures Personnel Services 423,791 253,485 58% 436,236 436,236 - Materials and Services 162,205 103,742 60% b) 173,942 161,018 12,924 Total Expenditures 585,996 357,227 59% 610,178 597,254 12,924 Revenues less Expenditures (125,992) (91,506) (159,651) (78,862) 80,789 Transfers In-General Fund 74,398 85,022 58% 145,747 145,747 - Change in Fund Balance (51,594) (6,484) (13,904) 66,885 80,789 Beginning Fund Balance 130,317 78,723 131% 60,000 78,723 18,723 End Fund Sal (Contingency) $ 78,723 $ 72,239 $ 46,096 $ 145,608 $ 99,512 a) Monthly revenue recorded in arrears. $36,722 received in January for December activity b) One time software maintenance fee of$24,421 paid in September. Remaining 50% of year projected at$69,000 Page 19 • CAPITAL PROJECTS • Campus Improvement • North County Campus Deschutes County Campus Improvement(Fund 463) Inception through January 31, 2016 Received and Committed or Expended Projected Total RESOURCES: Transfer in (Note A) $ 796,617 $ - $ 796,617 Transfer in -General Fund 150,000 - 150,000 Transfer in -General County Projects (142) 820,000 - 820,000 Energry Trust of Oregon 1,641 1,641 Oregon Judicial Dept Payment 30,526 - 30,526 Interest Revenue 11,463 - 11,463 Total Resources 1,810,247 - 1,810,247 EXPENDITURES: Basement Jail/Boiler Demolition J61 168,109 - 168,109 Basement Public File View £2 141,862 - 141,862 1st Floor Public File View J63 117,980 - 117,980 1st Floor Restrooms/Haslinger Court . 4 401,231 - 401,231 1st Floor DeHoog/Bagley Court/Jury Room JB5 81,702 - 81,702 Accounting Area Open Workspace J86 40,257 - 40,257 Courthouse DA Offices , ? 34,348 - 34,348 Hearing Room Justice Bldg 2/Basement Phases 1/2 as 672,327 - 672,327 Justice Bldg-Breezeway Connection JB9 79,556 0038 143,591 "Stone Building" 720 - 720 Internal Service Fund Charges 8,119 - 8,119 Total Materials &Services 1,746,212 64,035 1,810,247 Revenues less Expenditures $ 64,035 $ (64,035) - Notes: A. Remaining proceeds of the OSP portion of the FF&C borrowing for the OSP/911 Building. COmptetOd'. JRF 2/1/2016 r General County Projects(Fund 142) Through January 31, 2016 FY 2016-Year to Date(58%of Year) FY 2016 of ' Actual Budget 1 Budget Projection Variance Revenues Property Taxes, Current $ 706,638 94% $ 750,000 $ 754,718 $ 4,718 Property Taxes, Prior 10,620 53% 20,000 20,000 - Miscellaneous 2,942 n/a - 2,942 2,942 Inter-fund Charges OHP-Alcohol/Drug(280) - 0% a) 525,000 525,000 - OHP-Mental Health (270) - 0% a) 525,000 525,000 - Road Department(325) - 0% a) 150,000 150,000 - Interest 5,544 50% 11,000 11,000 - Total Revenues 725,744 37% 1,981,000 1,988,659 7,659.24 Expenditures General ADA Projects 10,649 General 138,698 Health Services File Room 154 Total General Projects 149,501 488,590 488,590 - Remodel Projects Courthouse- District Attorney 55,459 100,000 100,000 - Courthouse-sidewalk 14,644 50,000 50,000 - P&P Stairs 36,440 36,440 36,440 - P&P Programs Building 2,330 10,000 10,000 - Road Dept Meeting Room 26,352 250,000 250,000 - South County 207,348 207,348 207,348 - Wall Street Services Building 159,603 842,652 842,652 - Total Remodel Projects 502,174 1,496,440 1,496,440 - Total Projects 651,675 33% 1,985,030 1,985,030 - Internal Charges-ISF& Insurance 35,546 58% 60,906 60,906 - Tech Improvements 120,471 134% 90,000 120,471 (30,471) Total Expenditures 807,692 2,135,936 2,166,407 (30,471) Revenues less Expenditures (81,949) (154,936) (177,748) (22,812) Transfers In/(Out) Campus Improvement(463) (120,000) 100% (120,000) (120,000) - Change in Fund Balance (201,949) (274,936) (297,748) (22,812) Beginning Fund Balance 1,373,675 94% 1,460,000 1,373,675 (86,325) Ending Fund Balance $1,171,727 $ 1,185,064 $1,075,928 $ (109,136) 1 a) Contribution for remodels of Wall Street Services Building, South County and Road Department jrF 2/12/2016 Thank you for your e-mail. We appreciate you taking the time to share your concerns. Livability and compatibility of uses in rural Deschutes County are priorities for the Board. It is our hope that through the ongoing work of the Marijuana Advisory Committee (MAC), we'll be able to review thoughtful, measured regulations that are shaped by local input. Even if this issue should be put to a vote in November, the MAC's input will give us a great head start, should voters decide to reverse the county's temporary opt-out. Uncertainty and limitations of State law have presented challenges for the County to confidently address these complex issues. We are currently working with the legislature to provide clarity and more opportunities for local regulation.