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2016-124-Minutes for Meeting March 07,2016 Recorded 3/22/2016 0e n ► DESCHUTES NANCY BLANKENSHIP,P OS COUNTY CLERK �+y `������� d Q COMMISSIONERS' JOURNAL 03/22/2016 08:00:51 AM D0 VEERS 1rL-..4451��1, ,11r 2 -tz Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, MARCH 7, 2016 Present were Commissioners Alan Unger and Anthony DeBone; Commissioner Tammy Baney was not available. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; and Dave Doyle, County Counsel. Attending for a portion of the meeting were Nick Lelack and Matt Martin, Community Development; Chris Doty, Road Department; and three other citizens including Ted Shorack of The Bulletin. Chair Unger opened the meeting at 1:30 p.rn. 1. Land Use Update. Nick Lelack introduced Mary Orton, who is the facilitator for the Marijuana Advisory Committee. He said he and Ms. Orton wish to discuss whether the Board feels additional meetings are appropriate. The members of the Committee discussed this and all but one was supportive. The meetings tentatively would be on March 16 and march 28. There could be an update during that time, per the Board's original ninety-day plan. A contract extension would be required to do this. Ms. Orton explained that this group is like most others, taking time to get going. This is a very complex issue, and there are many differing opinions. Some want to get into a lot of detail, and they are. Minutes of Board of Commissioners' Work Session Monday, March 7, 2016 Page 1 of 5 As of this time, they have gotten through information on retail and wholesale, with some agreement and disagreement. They are addressing production and processing for EFU only, and probably will not get through this in just one more meeting. She does not think two more meetings will allow them to get completely finished with everything. More time would be needed for other zones. Commissioner DeBone stated that EFU might be as far as they need to go. This issue has people staying in camps. There will be a decision on whether to opt out or go to a vote, but there is not a lot of common ground. They need to look at time, place and manner, but there are some big philosophical differences. Ms. Orton noted that there is not much softening of attitudes that she sometimes sees. This can be the outcome when they agree somewhat. She is not seeing this much. Even if they do not agree, there is the societal benefit of people being heard. They are already frustrated by not getting more done. They are all very intent and need to feel good about the process. Two more meetings might not be the magic number. Chair Unger said he wants an outcome. They really need to have this to address the medical marijuana part. What they get out of this is that whatever the legislature did, they gave a whole lot more on medical that still needs to be determined. He wants the Committee to be successful as much as possible. Commissioner DeBone asked if they should stop at EFU. Ms. Orton replied that it might be okay in regard to production, as the Planning Commission was limited to this, but processing affects several zones. They would be silent on processing in other zones. Chair Unger stated that it seems easier with type 1 and type 2 processing. He thinks they can get there more easily than with the production part. Ms. Orton explained that there are some fears about processing due to volatility. She is not sure how the group is going to look at this. Chair Unger said that they could be conservative, and if it is not a big problem later, it can be reconsidered. He feels they can get there more easily than with the production part. Commissioner DeBone stated he was hoping for a faster turnaround. Mr. Lelack said that they meet Wednesday and the following Wednesday, for about twelve hours. The Committee can be asked if they should even consider RR-10. Commissioner DeBone noted that they all need some time to digest the decisions of the legislature this year. Minutes of Board of Commissioners' Work Session Monday,March 7,2016 Page 2 of 5 Ms. Orton stated that they would provide an overview of 1598 at the next meeting. Chair Unger said they need to stress whatever `reasonable' is. If three other counties are following the same route, maybe that is `reasonable'. He wants to keep management of rural areas `reasonable'. Something new needs to fit in with what is already there. Commissioner DeBone asked about the EFU/TRB zone. Mr. Lelack said this is a soil classification. They spoke about this and the fact that minimum lot sizes are often below those of other areas, and there are various EFU zones. The question is whether they allow some and not others. He does not think they can discriminate in this. Commissioner DeBone stated that some are truly farming, and some are affluent rural communities. Mr. Lelack said that maybe different lot sizes in the sub-zones could be considered. The Commissioners indicated they would support two more meetings and the associated expenses. Chair Unger asked if the Committee wants any input from the Board. Ms. Orton said she does not think so. There will be some agreement, but some issues where they do not agree. She could say that the Board wants to emphasize `reasonable', but they have been keeping this in mind. This is all in the eye of the beholder. They will go their own way and hope they can celebrate some consensus. Mr. Lelack added that they are given an evaluation sheet at the end of each meeting. They have been very complimentary of Ms. Orton's work. Ms. Orton noted that they accept the facilitation process, and few have missed any meetings. No one is ready to quit. Mr. Lelack stated that they will plan on a ninety-day check-in with the Board later this month. They want to do this as expected at a regular business meeting. It may be brief because they will not be done yet. They can talk about what has changed, opportunities and how to proceed. This will be scheduled for March 21. Mr. Lelack gave an update of the Planning Commission membership selection process. He said there have been submittals from nine people from various parts of the County. He spoke with Hugh Palcic, who is an at-large member now but wants to be reappointed and can serve in a different capacity. Minutes of Board of Commissioners' Work Session Monday,March 7,2016 Page 3 of 5 The Planning Commission Chair and a Commissioner have been involved at times in the past with the selection process, and occasionally all three Commissioners were present. Chair Unger said it would be easier to have just one Commissioner. He noted that there are some good candidates, and wondered what this means for south County. Commissioner DeBone stated that he talked with people in the area to get the word out. He asked that they go through the candidates' information, select the ones that may do the best job and then schedule interviews. Alternatively, they can develop a short list and engage the other Commissioners. Chair Unger asked that they do the first few steps. He did not see any that he would say `no' to. Perhaps all of them can be interviewed. He will participate in the interviews if the other Commissioners do not have the time. Tom Anderson said he would obtain Commissioner Baney's feedback and coordinate schedules. Mr. Lelack said that regarding Lower Bridge issue, the record is closed and he plans to have the record to the Board to review by the end of the month. 2. Other Items. Mr. Anderson said they were asked to vote on the La Pine Chamber of Commerce awards. Commissioner DeBone was designated to do so. The Board went into executive session at 2:00 p.m., which concluded at 2:30 p.m. Mr. Lelack stated that the City of Sisters wants to modify its contract with the County regarding Community Development services. 3. Adjourn. Being no further discussion, the meeting was adjourned at 2:45 p.m. Minutes of Board of Commissioners' Work Session Monday,March 7,2016 Page 4 of 5 APPROVED this ?1 5fDay of 6M-e- - 2016 for the Deschutes County Board of Commissioners. (4tr- Alan Unger, Chair Tammy Baney, Vice Chair ATTEST: 42.01mAAAL Anthony DeBone, Commissioner Recording Secretary Minutes of Board of Commissioners' Work Session Monday, March 7, 2016 Page 5 of 5 VE,: s L' E ms....,is , E E Community Development Department (n„^11311'� � .xPic3n^[?Il "�''.�. d M[I �-:•l+aka w�r.. �3."i3kW,5 ?33k3 d l�;af3fi 1 nm fS ,�%2 wf" H I h�.I:�;'. 3�dik�d 5i^..M�kp '.'reu � 3'ii3ff3 i .I �n e Planning, Building ety, [nvirnnmental Soils, Code E nforcernent t PO Box 6005, Bend, Oregon 97708 6005 117 NW Lafayette Avenue www,deschutes.org/cd MEMORANDUM TO: Board of County Commissioners FROM: Nick Lelack, Director DATE: March 7, 2016 SUBJECT: Land Use Update MARIJUANA ADVISORY COMMITTEE—ADDITIONAL MEETINGS In late February,the Board of County Commissioners(Board) invited the Marijuana Advisory Committee (MAC) to discuss and recommend, if necessary,that the Board approve additional meetings to develop and recommend reasonable regulations pertaining to medical and recreational marijuana land uses. On March 2,all but one MAC member supported asking the Board for up to two additional meetings. The tentative additional meeting dates are Wednesday, March 16 and Monday, March 28. The dates are subject to change depending on MAC member availability. The purpose of this agenda item is to seek Board direction on: 1. Whether to approve up to two additional meetings; and 2. Authorize a contract extension with The Mary Orton Company to facilitate additional meetings. PLANNING COMMISSION RECRUITMENT UPDATE&SELECTION PROCESS On March 4,the recruitment for two Planning Commission members(Bend Area and South County)ended. Staff will provide copies of the applications to the Board at this work session. Staff seeks direction on the selection process for the two members. Over the past several years,one Board member,the Planning Commission Chair or designate and Planning Director have conducted interviews of finalists and made recommendations to the Board for appointment. Does the Board support this selection process or a different process? F Y' ) Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97703-1960 (541) 388-6570 - Fax(541) 385-3202 - www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., MONDAY, MARCH 7, 2016 Pursuant to ORS 192.640, this agenda includes a list of the principal subjects anticipated to be addressed at the meeting. This notice does not limit the ability of the Board to address additional subjects. Meetings are subject to cancellation without notice. This meeting is open to the public and interested citizens are invited to attend. Work Sessions allow the Board to discuss items in a less formal setting. Citizen comment is not allowed, although it may be permitted at the Board's discretion. If allowed, citizen comments regarding matters that are or have been the subject of a public hearing process will NOT be included in the official record of that hearing. Work Sessions are not normally video or audio recorded, but written minutes are taken for the record. 1. Land Use Update —Nick Lelack 2. Other Items These can be any items not included on the agenda that the Commissioners wish to discuss as part of the meeting, pursuant to ORS 192.640. At any time during the meeting, an executive session could be called to address issues relating to ORS 192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories. Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners'meeting rooms at 1300 NW Wall St.,Bend, unless otherwise indicated. If you have questions regarding a meeting,please call 388-6572. Deschutes County encourages persons with disabilities to participate in all programs and activities. To request this information in an alternate format, please call (541)617-4747, or email ken.harmsndeschutes.org. Board of Commissioners' Work Session Agenda Monday,March 7,2016 Page 1 of 2 Executive sessions are closed to the public; however, with few exceptions and under specific guidelines, are open to the media. 3. Adjourn Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners'meeting rooms at 1300 NW Wall St.,Bend, unless otherwise indicated. If you have questions regarding a meeting,please call 388-6572. Deschutes County encourages persons with disabilities to participate in all programs and activities. To request this information in an alternate format, please call (541)617-4747, or email ken.harmsadeschutes.org. Board of Commissioners' Work Session Agenda Monday,March 7,2016 Page 2 of 2