2016-138-Minutes for Meeting March 23,2016 Recorded 4/6/2016DESCHUTr. I:UuHTY OF A,i416.13B
NANCY BLANKENSHIP, COUNTY CLERK 1rd
COMMISSIONERS' JOURNAL 04/06/2016 11:52:28 AM
2016181111111111111 U II
For Recording Stamp Only
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, MARCH 23, 2016
Present were Commissioners Alan Unger, Tammy Baney and Anthony DeBone.
Also present were Erik Kropp, Deputy County Administrator; and Dave Doyle,
County Counsel. Attending for a portion of the meeting were Wayne Lowry,
Finance; Judith Ure, Administration; Whitney Hale, Communications; Tom Kuhn,
Health Department; and six other citizen, including media representatives Richard
Coe and Ted Shorack of The Bulletin.
Chair Unger opened the meeting at 1:30 p.m.
1. Update from Central Oregon Cat Alliance.
Megan Gram (Bend Spay & Neuter Project), Becky Stock (Humane Society of
Redmond/Brightside Animal) and Sabrina Slusser (Humane Society of Central
Oregon) came before the Board. Ms. Slusser said that there were previous
discussions about the organizations working together, so they began working on
feral cat issues in the County. The focus was on cat colonies around
restaurants, the canal area in Redmond, and various neighborhoods. Ms. Gram
said that they became aware of the issue in Redmond from local residents.
Chair Unger stated that he lives in that area and knows there is a high
population of stray cats there.
Minutes of Board of Commissioners' Work Session Wednesday, March 23, 2016 Page 1 of 9
Mc Slusser said they jointly applied for grant funds for spay/neuter surgeries
and coordinating efforts for trapping the cats towards this end. HSCO has
changed its policy to trap, neuter and return cats that previously would have
been euthanized. They have had little pushback from the local citizens. This
has made a noticeable difference in the stray intake at HSCO.
Ms. Gram says TNR reduces the population over time. Trapping and
euthanizing does not work long-term. They have been focusing on La Pine
over the past couple of years, handling hundreds of cats from there. They now
want to focus their efforts on Redmond.
There are not many volunteers who will trap knowing cats will be euthanized.
Rather, they work with people who will feed the cats and this controls the
population humanely, and it will decrease over time. In kitten season, the best -
case scenario is getting kittens into foster homes, if the kittens are not already
too feral.
PetSmart Charities has provided funding in the past but they reorganized and
now offer limited grants. They granted about $20 per cat, which meant there
was still a substantial amount of money spent by the groups.
Ms. Slusser brought up the spay/neuter grant cycle for the County. She wants
to fund these efforts for two to three years with the help of the County. They
hope to see a greater community impact over that time.
Chair Unger asked how the funds are allocated. Judith Ure stated that the grant
becomes available in April with the award decided in June. The Board has
allocated some funding over what is offered through the dog -licensing program.
The grant started out as $4,000 originally, and the last time was $12,500. Other
organizations have received some of this funding in the past. The Dog Board
decides how it is to be allocated.
Ms. Gram said there are a lot of stray cats still in La Pine, Terrebonne and
Redmond, and occasional situations in Bend. They would like the entire
$12,000, which will pay for 500 spays and neuters. Commissioner DeBone
asked for the geographic footprint of the cats being trapped in La Pine. He was
advised that often they are invisible to everyone except those who are feeding
them.
Minutes of Board of Commissioners' Work Session Wednesday, March 23, 2016 Page 2 of 9
__Chair Unger feels that this funding needs to grow somehow. He asked if there
are other opportunities to obtain revenue, like a pet food tax. Ms. Gram said
that this tax probably would not be popular. They can attempt to get grants
from other organizations. Often this problem falls onto the local governmental
agencies.
Ms. Slusser said that HSCO offers a limited number of SNAP vouchers for low-
income individuals.
Chair Unger asked if the cities contribute. Ms. Gram said the City of Bend has
not been responsive. Commissioner Baney asked if the County's funds could
be used for seed money, for a match. Sometimes this puts enough pressure on
the cities to help. Ms. Gram said they have not approached the City of
Redmond. Erik Kropp said it would be a stronger application if there were
matching funds from the cities.
Chair Unger would like to see some regulation in place to bring in new money.
He asked what they do in other locations. Ms. Gram explained that Austin,
Texas has this issue well under control, although their shelter is government
run. Commissioner Baney stated that some communities pay something
towards cat intake, while this one does not. A new tax is a stretch for most
people to support. Judith Ure said she could investigate other ideas before the
grant cycle opens.
Chair Unger stated that he is involved with many groups that need funding for
various issues, like water and protecting the environment. He is sure there are
many people who like cats, so maybe some of them may want to help.
2. Finance/Tax Update.
Wayne Lowry stated that the rate is now 1.01, higher than it has been in seven
or eight years. This is a small segment of the investment market that does not
have the volatility or rewards of other types of investments. The pool rate went
up to 75 basis points as well.
Chair Unger asked about the intermediate pool at the State level. Mr. Lowry is
not excited about this right now. There is more risk and he is not clear what the
benchmarks are. The State Treasurer is working on this. Mr. Lowry is not sure
of the benefits at this point and wants to evaluate it further.
Minutes of Board of Commissioners' Work Session Wednesday, March 23, 2016 Page 3 of 9
He spoke about market value and book value, and noted that market value is
much higher. This is a way to measure performance. They had securities
called last year, and will have more before the end of May. Chair Unger asked
if they would get market value. Mr. Lowry stated they would get at least par
value, which is a break even.
Mr. Lowry talked about rates dropping. The yield dropped so the securities are
worth more. There is still uncertainty as to whether the recession is over and if
things are back to pre -recession normal.
Regarding the County, vacant positons are 44.5, with most in 911, Health and
the Sheriff's Office. This is on the low side of average.
General fund has not changed much since last month. Ending balances have
been estimated, but there will be some adjustments before year-end. What they
thought would happen seems to be continuing. Property taxes received is at
about 97%, which is high, based on the first and second trimester payments.
They should come out ahead based on valuation.
Department revenues show the Clerk being about $150,000 ahead of estimates
and also under -expended. They will be contributing to the general fund,
possibly about $200,000.
Community Development continues to do well. The department is ahead of
projections for the year, about 19%. Road will be splitting out capital
expenditures from other funds. Gas tax revenue has increased. Forest receipts
of about $1.1 million are expected after all; this was not anticipated. Solid
Waste has grown consistently.
Risk Management expenses will be under budget in most categories, totaling
about $350,000. Mr. Kropp said these funds are hard to budget. There can be
one or two unanticipated big claims that throw things off.
Mr. Lowry spoke about the health benefits trust fund, which continues to do
well and they now have a consultant doing an analysis. He feels this is working
out well. This may be down $750,000 at this point, but there are a lot of
variables and this is not much in the greater picture. The fund is higher than it
really needs to be and the consultant is reviewing this as well. There will be a
5% increase to departments. The general market is going up about 12%, so
self-insurance is doing well for the County.
Minutes of Board of Commissioners' Work Session Wednesday, March 23, 2016 Page 4 of 9
Under capital projects, fund 142 shows remodel projects that are underway or
completed. Most of this work will be done by year-end.
Mr. Lowry spoke about property tax processing. When he was an auditor in
Orange County, they dealt with expensive equipment that processed tax
payments. Payments used to be processed by hand at Deschutes County about
ten years ago, when they established a lockbox service with banks. The banks
send back an electronic version. The lockbox system can only process perfect
documents, so anything that is missing something or hard to read gets boxed up
and sent to the County.
A company recently gave a presentation on processing equipment that is much
smaller and inexpensive. The software uploads payment information into the
payment system. For about $23,000, the County can buy two machines plus the
software, and save the annual lockbox fees of about $18,000. This would also
include training. Multnomah, Jefferson and other counties do this already.
He does not want to hire people to do this, and does not think this would be
necessary after the process is established. They still need to open the mail and
sort it first, but he feels this could be done without hiring more staff. They
already have to do this during tax season. They have some grant funding
available that was meant to replace the Helion system that could be used for
this. He plans to budget this new equipment into the next budget.
He said that payment envelopes would be addressed to the County rather than
going to another area, which is a concern of some people.
3. Discussion of Association of Oregon Counties' Fees.
Chair Unger stated that the AOC bill seems to go up each year. Some of this
expense is not within the County's control. They tried to make it clearer this
time as to where the funds are going. Commissioner Baney asked if the County
would be sending money to the Eastern Oregon group as well. Commissioner
DeBone stated this is a good alignment, but he has not found topics that he feels
that strongly about. He has not spoken to anyone there recently.
Chair Unger asked if the others want clarification on anything on the AOC
invoice. Mr. Kropp said the veteran assessment has increased.
Minutes of Board of Commissioners' Work Session Wednesday, March 23, 2016 Page 5 of 9
Commissioner Baney asked what they are doing in regard to PERS. There is a
lot more general interest in PERS reform now than in previous years. She feels
some of how they show the expenses is a way for AOC to offset staffing costs.
Mr. Kropp will present any questions or concerns to AOC.
Under the public lands category, Chair Unger stated that it is generally west
side versus east side. He wants to know the focus of the funding.
Commissioner DeBone said that the east side is mostly concerned about
lobbying at the federal level regarding public lands. Chair Unger said they
probably get better support on the forest management piece.
Commissioner Baney reiterated they want more clarification on public lands
and the eastern Oregon association; what the forest management subcommittee
does; and the PERS question and its relevance. They may just want to commit
to a certain amount of money and let AOC figure out what to do with it. Chair
Unger feels it is important to keep this organization together, but they also need
to make sure it is operated properly.
4. Other Items.
Jessica Jacks and Penny Pritchard of the Health Department explained a grant for
about $75,000 from the State regarding strategies for environmental change. The
focus will be on the retail environment relating to tobacco, in collaboration with
the cities. They have developed a draft letter to invite the cities to be part of a
work group.
Chair Unger stated he likes the letter, and assumes there would be funds
generated and a budget eventually. Ms. Jacks said that this would require an
ordinance from the County and the cities. Lane County is going through this
process city by city. They created an MOU with the cities regarding enforcement
and how to cover associated costs, since they do not want to burden just one
entity.
Mr. Kropp asked how these programs work. Ms. Jacks stated it is to make sure
retailers do not sell to those they shouldn't. Multnomah County is dealing with a
high incidence of this kind of sales than is seen in most other areas. They used
their public health powers to enforce this effort countywide, including the cities.
She will find out more information next week. Ms. Pritchard added that they to
learn from what other agencies have done.
Minutes of Board of Commissioners' Work Session Wednesday, March 23, 2016 Page 6 of 9
Ms. Jacks stated they would hire a contractor to oversee the process and help
with decision-making. Commissioner DeBone asked about the goal. Ms. Jacks
said they are not targeting advertising specifically; it is more about limiting sales
within a certain distance of schools, flavored tobacco products and other issues.
This is all tied to data and what might be driving the purchase of these products.
Chair Unger is supportive of educating the public and youth.
BANEY: Move Chair signature of the letters.
DEBONE: Second.
VOTE: BANEY: Yes.
DEBONE: Yes.
UNGER: Chair votes yes.
Dan Depotopulos updated the Board on the Fair Board interviews. There were
eleven applicants received, and six interviews. Unanimously, the group wanted
to recommend appointing Bill Kuhn and Steve Curley. There are a few others
that might be appropriate for the County Fair Board.
Chair Unger said these two individuals seemed to have a bigger look as to the
future. The others were more focused on certain issues.
Mr. Kuhn works for the Bank of the Cascades but had nothing to do with the
sponsorship program between the Fair & Expo and the bank. Chair Unger added
that the bank is involved in a lot of community issues. Mr. Depotopulos will
contact all of the applicants and let them know, and appointment letters can be on
the next Board business meeting consent agenda.
UNGER: Move approval of the recommendations.
BANEY: Second.
VOTE: BANEY: Yes.
DEBONE: Yes.
UNGER: Chair votes yes.
Judith Ure said that she has an out of cycle grant request to present, for an event.
Minutes of Board of Commissioners' Work Session Wednesday, March 23, 2016 Page 7 of 9
The Family Resource Center has requested $1,500 for an event with the High
Desert Museum. The project is for early childhood development with a focus on
vulnerable populations. It is in conjunction with the Week of the Young Child.
Other family-oriented nonprofits are involved in this and various other events
during the week.
Commissioner Baney feels that spending half their budget on tote bags is not
wise. Mr. Kropp said that this item is listed under revenue as well, so perhaps
someone is providing them. Ms. Ure stated that this is a pilot project under the
Early Learning Hub.
Each Commissioner still has funding available and there is a remaining balance
for events. There will be more applications coming for the 4th quarter.
BANEY: Move approval of the grant request.
DEBONE Second.
VOTE: BANEY: Yes.
DEBONE: Yes.
UNGER: Chair votes yes.
Commissioner DeBone said that the Newberry Eagle has transferred from single
ownership to the La Pine Community Action Team. He wants to offer some
support for this effort in the amount of $3,000. Commissioner Baney stated that
this is a lot of money for operations. Ms. Ure stated that grant requests are due
by March 31, and there will be another quarter of requests to consider next
month.
Mr. Kropp provided a handout listing the affiliations and appointments of the
Board, to be included in the budget document. The Board offered some edits.
5. Adjourn.
Being no further discussion, the meeting was adjourned at 3:30 p.m.
Minutes of Board of Commissioners' Work Session Wednesday, March 23, 2016 Page 8 of 9
APPROVED this 4U Day of _)tA �.-
Deschutes County Board of Commissioners.
ATTEST:
Recording Secretary
2016 for the
a,14„("Alm-
Alan Unger, Chair
Tammy Baney,
e Chair
Anthony DeBone, Commissioner
Minutes of Board of Commissioners' Work Session Wednesday, March 23, 2016 Page 9 of 9
Central Oregon Cat Alliance 2016 Update
HISTORY:
In early 2013Central Oregon Cat Alliance was formed as a partnership between HSCO, Brightside and
Bend Spay and Neuter (BSN) to address the community cat issues in Deschutes County by performing
spay and neuter surgeries on community cats in order to provide the most humane solution and reduce
the overall cat population. In 2014, the group made the decision to jointly apply for grant money
distributed through the county Iicensing process. COCA received $6395 in July 2015, which HSCO served
as the fiscal agent. Prior to that each awarded organization received funds in Sept. 2013, leaving 19
months without any known distribution from the fund.
Bend Spay and Neuter had previously received a grant from the PetSmart Charities to help COCA reach
1650 surgeries in the 2015 award year. PetSmart Charities recently announced that they are
reorganizing their grant division and the grant cycle will not be open until further notice leaving COCA
and BSN with a significant gap in funding to continue this program. HSCO continues to provide Spay and
Neuter vouchers for owned animals and has reimbursed vets and BSN $35,880 in the last two fiscal
years and Brihtsideprovidesdiscountednpayandneutersurgehesfor|ovvincnmeresidentsof
Redmond.
We do not want to lose the momentum and strides made in reducing community cats and stray cat
intake at the shelters as represented in the chart below.
1200
1000
800
600
400
200
0
COCABSN COCA SURGERIES
IMPACT
°"°" "A~_"
igHSCO stray cat intake is BAC stray intake
Longstanding issues require long term investment
COCA would like to request that the Deschutes County Commissioners allocate $12000 from the
licensing funds for the next three years to support COCA's efforts across the county and then make the
remaining funds available to other organizations through the grant cycle.
Monthly Meeting with Board of Commissioners
Finance Director/Treasurer
AGENDA
March 23, 2016
(1) Monthly Investment Reports — February 2016
(2) February 2016 Financials
Investment Income
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Portfolio Management
Portfolio Details - Investments
February 29, 2016
CUSIP Security
3133734F6 I Federal Home Loan Bank
120022332 1Lewis & Clark Bank
686053CF4 Oregon School Boards Assoc
686053CF4 ;Oregon School Boards Assoc
31359YBY2 Federal National Mtg Assn
88059EMP6 Tennessee Valley Authority
78008TLB8 Royal Bank of Canada
912828QX1 :U.S. Treasury
46640PJ12 JP Morgan Securities LLC
313370TW8 ;Federal Home Loan Bank
31359YLS4 Federal National Mtg Assn
90521APH5 MUFG Union Bank
90521APH5 MUFG Union Bank
072031AC1 :Bay Area Water Supply
3133XHK68 Federal Home Loan Bank
89114QAE8 !Toronto Dominion Bank
3133EEBU3 Federal Farm Credit Bank
91159HHB9 1US Bancorp
494751DG2 'King County Washington FPD
3133ECWV2 Federal Farm Credit Bank
064159DA1 1 Bank of Nova Scotia
912828RX0 ;U.S. Treasury
06406HCA5 Bank of New York Mellon Corp
912828SC5 U.S. Treasury
06050TLT7
742651 DN9 Private Expt Fdg
7426510N9. Private Expt Fdg
t16QA7SYOy Eederal:Home Loan Bank_
064159DZ6
3130A4QV7
984135A89
984135AB9
984135AB9
912828SS0
91159HHD5
961214CH4 Westpac
WASH FED CD Washington Federal CD
3136FPYB7 Federal National Mtg Assn
3134G6ZW60 Federal Home Loan Mtg Corp
3133ECQT4 Federal Farm Credit Bank
31359MEL3 Federal National Mtg Assn
31359MEL37 Federal National Mtg Assn CASTLE
,Broker
CASTLE
CASTLE
CASTLE
CASTLE
CASTLE
CASTLE
MBS
CASTLE
CASTLE
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MBS
CASTLE
CASTLE
VINISP
CASTLE
PJ
,CASTLE
PJ
CASTLE
CASTLE
CASTLE
CASTLE
CASTLE
Bank of America - Banker's Acc CASTLE
PJ
CASTLE
Bank of Nova Scotia
Federal Home Loan Bank
Berkshire Hathaway Inc
Berkshire Hathaway Inc
Berkshire Hathaway Inc
U.S. Treasury
US Bancorp
CASTLE
CASTLE
CASTLE
CASTLE
CASTLE
WF
CASTLE
CASTLE
VINISP
CASTLE
CASTLE
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31771CS97
929903DT6
29270CYZ2
84247PHS3
3137EADV8
3135GOZF3
3135GOZF3
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3130A62S5
912828TM2
912828TM2
313383JB8
912828PA2
31771JMR8
31771 KAD90
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88059FAZ4
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31771 EAL5 FICO Strip
31771EAL5 FICO Strip
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06050TLY6 Bank of America - Corporate
06050TLY6 Bank of America - Corporate
68607VG665 Oregon State Lottery
084664BE0 Berkshire Hathaway Inc
98385XAP1 XTO Energy Inc
904121 NCO Umatilla School District
939307HF4 Hillsboro SD Pension Bonds
884M1T,8 . enwnessee Valley Authority
2$6TAY1 taMtrcred Cerp:N
912826WD8 U.S. Treasury
5949186F0 Microsoft Corp
912828A75 U.S. Treasury
13063CKL3 California St
13063CKL36 'California St
313586RC5 !Federal National Mtg Assn
686053DH9 ;Oregon School Boards Assoc
SYS10078 ,Local Govt Investment Pool
SYS10084 1Bank of the Cascades
1 Total Portfolio
FICO Strip CASTLE
Wells Fargo Corporate Note CASTLE
;Bonneville Power Administratio CASTLE
Southern CA Public Power Autho CASTLE
'Federal Home Loan Mtg Corp MBS
'Federal National Mtg Assn VINISP
Federal National Mtg Assn CASTLE
XTO Energy Inc CASTLE
Ada County SD 'PJ
Federal Home Loan Bank CASTLE
U.S. Treasury CASTLE
U.S. Treasury CASTLE
Federal Home Loan Bank VINISP
U.S. Treasury CASTLE
FICO Strip CASTLE
FICO Strip IDA DAV
King County Washington FPD PJ
Tennessee Valley Authority CASTLE
Westpac
fa3js argo CArporate
Purchase Maturity Days To Ratings Coupon Par Market
Date Date ,Maturity S&P Moody's: Rate YTM 365 Value Value
5/2/2014 4/15/2016
12/8/2014 6/8/2016
3/7/2014 6/30/2016
6/23/2015, 6/30/2016
10/16/2014 7/15/2016
10/29/2014 7/15/2016
11/26/2014 7/20/2016
6/19/2014 7/31/2016
12/8/2015 9/1/2016
12/11/2015; 9/9/2016;
' 3/5/2014' 9/15/2016
3/11/2015 9/26/2016'
3/17/2015 9/26/2016'
6/22/2015 10/1/20161
.12/18/2015 10/19/20161
5/8/2015 10/19/2016'
12/10/20141 11/14/20161
12/15/2015 11/15/20161
12/15/2015 12/1/20161
12/17/20131 12/7/20161
6/9/2014 12/13/2016!
12/3/2015 12/31/20161
4/23/20141 1/17/2017'
1/16/20141 1/31/2017,
' 12/1/2015, 2/14/2017
11/20/2014 2/15/2017
6/12/20151 2/15/2017
"2. —11/261g, -2/17/2017
5/1/20 41 3/17/2017,
8/27/20151 3/24/2017
4/10/20151 4/1/2017,
' 6/26/20151 4/1/2017'
8/7/20151 4/1/2017,
1/17/20141 4/30/2017'
4/23/20151 5/15/2017:
' 4/7/20151 5/19/2017
5/20/2015: 5/22/2017'
2/7/20141 5/23/2017!
;10/13/2015 5/26/2017:
110/26/20151 5/30/2017:
12/23/2013' 6/1/2017'
' 1 /24/2014'', 6/1 /2017',
12/9/2014 6/6/2017!
111/23/2015 6/15/2017,
4/24/2014 7/1/20171
1 6/17/2014 7/1/20171
5/29/2015 7/14/2017',
4/6/2015 7/28/2017'
,12/21 /20151 7/28/2017'
6/17/2015 8/1/2017'
1 6/1/2015! 8/15/2017
7/24/2015 8/28/2017;
9/10/2014; 8/31/2017'
2/19/2015 8/31/2017!
12/26/2013'1 9/27/2017'
9/10/2015 9/30/2017'
;10/22/20151 10/6/2017;
12/10/2014 11/30/2017'
:12/15/2015 12/1/2017'
111/21/2014 12/15/2017'
CASTLE 3/5/2015 1/12/2018;
CASTLE 1/29/20165y'1/22/201t
2/26/2016 X2/1/2018
2/24/20151 2/8/2018'
2/25/2015 2/8/20181
640-50; ,2/1.6/2018
/2016 2/23/201
016 `/226/ 2018
CASTLE 5/14/2015; 3/26/20181
CASTLE 1 5/21/2015 3/26/20181
DA DAV 1 6/12/2015 4/1/20181
CASTLE ' 9/4/2015, 5/15/20181
CASTLE
CASTLE
45 AA+
99
121.A+
121 AA -
136
136
141 AA -
152
184 A-1
192.AA+
198:AA+
2091A+
2091A+
214:AA
2321AA+
232;AA-
258 AA+
259: A+
275 AA+
281:AA+
2871A+
305,
322 A+
336, AA+
3501 A+
351
351
_.353 AAy
381:A+
3881 AA+
3961AA
396 AA
396: AA
425,AAA
440,A+
444 AA -
447:
448:AA+
451 AA+
455,AA+
457,AA+
457;AA-
4621
4711A+
4871 AA -
4871 AA -
500
514: AA+
5141 AA+
5181 AAA
5321AA+
545
548, AAA
548, AAA
5751 AA+
578 AAA
584!
639:
640iAA+
654: AA+
682 ,AA-
Aaa 0.772
1.000
,Aa2 0.000
:Aa2 0.605
0.354
0.490
IAa3 2.300
Aaa 1.500,
P-1 0.910
Aaa 2.000
,Aaa 0.778
A2 1.500
A2 1.500,
Aa2 0.854
Aaa , 5.125
Aal 2 375
Aaa 0.600
Al 2.200
0.860
,Aaa 0.875
Aa2 1 100
0.875
2.400
0.875
1.250
1.375
1.375
0.800
0.840
5.150
5.150
5.150:
0.875'
1.650'
1.200!
0.900
Aaa 2.050;
;Aaa 0.720',
Aaa 0.750!
'Asa 1.061
Aaa ' 1.0811
'Aaa 1.019;
:A2 5.750'
!Aal 1.197'
1.145,
Aaa ; 0.750,
;Aaa , 1 070'
:Aaa 1.0701
!Aaa 6.250:
!Aal 1 3.000:
;Aaa 0.750.
::Aaa 0.625,
'!Aaa 1 0.625,
Aaa 1.000
!Aaa ' 1.875
0.751
! 1.205,
1.220:
1.205:
1Aa2 1.600'
A'a2'
Al;
.Aaa
Al
,Aaa
!Aaa
Aa2
Aaa
Aa2
IAa2
Aa2
,Aaa
1A1
IAa2
0.600
1.014
0.999
0.609
0.365
0.507
0.800
0.548
0.943
0.743
0.812
1.113
1.085
0.800.
0.800,
0.820,
0.648
1 125
0,860
0.722
0 910
0.746,
1.0671
0.844
1.161,
0.799'
0.941
0.906
0.808'
1.060
1.201,
1.100
0.950
0.882
1.061
0.913
0.885
0.700'
0.750'
1.115
1.136
1.065
1.320
1.171
1.180.
0.787:,
0.865:
1.070!
1.180.
0.930
0.858
1.061
0.920
1.250
0 803
0.781'
1 267'
1.218,
1.268,
1.490
650,000
240,000
3,000,000
1,400,000
1,693,000
2,000,000
1,630,000
1,000,000
1,000,000
2,000,000
672,000
1,800,000
775,000
1,000,0001
1,000,000
1,800,000
2,000,000
1,000,000
200.000
649,987
240,000
2,993,940
1,397,172
1,689,631
1,992,400
1,639,454
1,004,200
995,400
2,014,140
670,434
1,803,690
776,589'
1,000,830
1,028,150.
1,815,786
1,996,500
1,008,240
200,058
2,100,000 2,099,769
1,800,000' 1,801,530
3,000,000 3,005,160
2,000,000 2,021,1001
2, 000, 0001 2,003,280!
1,000,000- 999,160:
3,000,000 3,016,1401
1,100,000 1,105,918
2Q0'"!1$.660
1,000 000 990,500
750,000 749,475
370,000
1,000,000
1,875,000
2,000,000'
1,000,000'
2,000,000
200,000
1,460,000
6,000,000'
2,662,000
1,000,000
1,050,000
1,028,0001
2,000,000:
670,000'
1,000,0001
1,000,000:
2,000,000,
2,000,000,
2,000,000
1,000, 000.
1,000,000'
1,000, 000
1,000,000
1,000,000
2,000,000'
2,000,000'
2,000,000'
230,000'
1,059,000'
2,000,000'
I 000:000:
CASTLE ' 8/4/2015: 6/15/20181
PJ 5/7/2015] 6/15/2018,
PJ 3/30/2015, 6/30/2018
DA DAV �2 /22/2016 7/15/2018
CASTLE 115/201.610/24/2018
CASTLE : 12/1/2015 10/31/20181
CASTLE : 11/3/2015 11/3/2018
CASTLE 6/8/20151 12/31/2018;
DA DAV ,10/23/20151 5/1/20191
IDA DAV 110/23/2015 5/1/2019',
'CASTLE 12/4/20151 10/9/20191
DA DAV 11/2/20151 6/30/2020
0,0
7091 : 1.252, 1.318 1,260,000:
7091 : : 1.257! 1.323; 740,0001
Book
Value
Call
Date
650,136
240,000
2,990,208
1,397,193 - -
1,690,739 -
1,996,296 - -
1,639,357 -
1,003,933 -
995,349 -
2,013,062 -
669,123 -
1,803,540 8/26/2016
776,812 8/26/2016
1,000,311 - -
1,027,237 - -
1,817,582. - -
1,999,329 - -
1,007,520 10/14/2016
200,000', - -
2,102,540'
1,802,639
3,003,205. -
2,022,994 12/18/2016
2,000,567 - -
1,000,840 - -
3,016,333. - -
1,104,518: - -
'-' ! tik900: $1 2A16
998,911 3/17/2016
750,042 3/24/2016
385, 0891
1,040,780'
1,951,463.
2,003,440:
1,006,0301
1,997,240'
200, 000'1
1,482,791
5,995,6801
2,661,947'
990,140!
1,039,6471
1,015, 304'.:
2,106, 5401
671,273',
1,000,1701
999,480:
1,998,060;
1,998, 0601
2,137, 940
1,032,010'
999,640,
997,810,
997,810.
1,002, 720;
2,034,140:
1,965,700!
1,966,480:
230,593;
1,038,6351
2.001.660''
386,179 - -
1,042,194 - -
1,956,275 - -
1,998,283, - -
1,008,880! 4/15/2017
2,003,334: -
200,000' -
1,480,529 - -
6,001,466 5/26/2016
2,662,000:, - -
986,527 - -
1,035,589 - -
1,014,556. - -
2,112,631' - -
670,233: - -
999,539! - -
999,497 - -
2,002,915 7/28/2016
2,000,000! 7/28/2016
2,141,4251, -
1,029,744! -
998,405 -
993,574 -
995,645 -
996,171 -
2,033,552 -
1,975,627' -
1,957,2121 -
230,0001 -
1,035,811 -
2,003,991, -
0.
755'1A Al,
755!A !A1
7611AAA IAa2
805,AA+ IAa2
8361AAA 'Aaa
836'AA+
851 ,Aa3
866
974,
977 AAA Aaa
1035 AAA Aaa
1156:AA- ,Aa3
1156!AA- Aa3
1.650!
1 650
5.000,
5.400
5.500
1.430
1.732
1.250,
1 300'
1.500
2.250
2.250'
1317'AA- 1.891
15821AA Aa2 5.373
0.750
0.750
1.5701
1.540',
1.1201
1.590:
1.500'
1.430
1.650
1.223'
1.334
1.324
1.350
1.340,
2,000,000''
1,000,000
610,000.
1,107,000:
1,000, 000'
750,000.
985,000'
50.0;000 ",
784,000 , - 792 26
1,000,000'
2,000,000
1,000,000'
1,000,000
1,000,000'
1,236,5641
726,236,
1,228 9201,
721,673,
0,000
!090--,5/2`6j201E
1,991,800
995,900
665,736
1,206,541
1,090,550
753,023,
995,845
48fi950-„
1,009,920.
2,008,600.
1,016,8001
1,030,330:
1,030,330;
2.031 1,400, 000 1,321,936
2.050 875,000 1,007,178
0.750 45,876,958 45,876,958
0.750' 4,231,242 4,231,242
170,333,199' 171,207,115
2,003,234' -
1,002,214i -
658,398, -
1,197,675' -
1,089,273 -
750,000 -
986,815 -
1,000,715: -
1,998,219 -
1,004,844' -
1,027,736' -
1,028,050 -
1,303,151' -
994,479 -
45,876,958! -
4,231,242' -
171,128,7141
Memorandum
Date: March 11, 2016
To: Board of County Commissioners
Tom Anderson, County Administrator
From: Wayne Lowry, Finance Director 114 Al
RE: Monthly Financial Reports
Attached please find February 2016 financial reports for the following funds: General
(001), Community Justice — Juvenile (230), Sheriff's (255, 701, 702), Early
Learning Hub (273), Public Health (274), Behavioral Health (275), Community
Development (295), Road (325), Community Justice — Adult (355), Solid Waste
(610), Insurance Fund (670), 9-1-1 (705), Health Benefits Trust (675), Fair & Expo
Center (618), and Justice Court (123).
The projected information has been reviewed and updated, where appropriate, by the
respective departments.
Cc: All Department Heads
Revenues
Property Taxes - Current
Property Taxes - Prior
Other General Revenues
Assessor
County Clerk
BOPTA
District Attorney
Tax Office
Veterans
Property Management
Total Revenues
Expenditures
Assessor
County Clerk
BOPTA
District Attorney
Tax Office
Veterans
Property Management
Non -Departmental
Total Expenditures
Transfers Out
Total Exp & Transfers
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
GENERAL FUND
Statement of Financial Operating Data
FY 2015
Actual
23,196,345
647,334
2,324,928
819,454
1,650,844
13,342
299,095
219,175
104,568
90,113
29,365,198
3,697,588
1,372,852
60,320
5,375,308
778,075
330,582
264,768
1,130, 753
13,010,247
14,947,204
27,957,452
1,407, 746
8,381,199
$ 9,788,945
July 1, 2015 through
February 29, 2016 (67%
of Fiscal Year)
% of
Actual I Budget
23,437,888
370,795
1,801,940
699,061
1,064,797
10,135
92,022
161,273
49,081
10,000
27,696,991
2,555,604
894,112
41,631
3,805,660
521,837
210,077
192,321
712,454
8,933,697
10,115,587
19,049,284
8,647,707
9,788,945
$ 18,436,652
97% a)
74%
71% b)
88% c)
69% c)
91% c)
50%
84%
69% d)
13%
92%
62% e)
55%
63%
62% e)
60%
54% e)
66%
61%
61%
65%
63%
113%
IBudget 1
24,090,700
500,000
2,552,960
795,202
1,534,420
11,154
182,612
192,379
70,900
75,000
30,005,327
4,125,299
1,624,716
65,634
6,146,851
865,513
388,779
293,574
1,163, 643
14,674,009
15,537,408
30,211,417
(206,090)
8,630,800
$ 8,424,710
FY 2016
Projected I Variance
24,402,534 311,834
500,000
2,354,600 (198,360)
795,202
1,686,000
11,154
182,612
192,379
98,161 27,261
75,000
30,297,642 292,315
151,580
3,950,299 175,000
1,490,716 134,000
63,034 2,600
5,946,851 200,000
865,513
363,779 25,000
293,574
1,163,643
14,137,409 536,600
15,537,408
29,674,817 536,600
622,825 828,915
9,788,945 1,158,145
$ 10,411,770 $ 1,987,060
Beginning Net Working Capital per FY 2017 Requested Budget 10,411,770
a) Projection based on collecting 94.5% of property tax levy
b) Budget includes $198,360 Transfer In from TRT (Fund 170). Transferred to Econ Development Fund instead
c) Three quarters of A&T Grant received through February 29, 2016
d) Received quarterly. Grant in excess of amount budgeted
e) Personnel expenditures less than budgeted due to unfilled positions through February
Page 1
Revenues
OYA Basic & Diversion
State Grant
Inmate/Prisoner Housing
Jail Funding HB #2712
Food Subsidy
Interfund Grant - Gen Fund
Interest on Investments
Leases
SB #1065 -Court Assess.
Contract Payments
Case Supervision Fee
Federal Grants
Miscellaneous
Total Revenues
COMM JUSTICE -JUVENILE
Statement of Financial Operating Data
FY 2015
Actual
364,153
109,588
89,850
36,226
18,394
20,000
9,751
7,694
24,768
9,032
8,192
1,205
1,434
700,288
Expenditures
Personnel Services 4,994,826
Materials and Services 1,007,504
Capital Outlay
Transfers Out-Veh Reserve 3,660
Total Expenditures 6,005,990
Revenues less Expenditures (5,305,702)
Transfers In -General Fund 5,368,346
Change in Fund Balance 62,644
Beginning Fund Balance 1,244,605
Ending Fund Balance $ 1,307,249
July 1, 2015 through
February 29, 2016 (67%
of Fiscal Year)
of
Actual I Budget
FY 2016
Budget I Projected Variance
238,150 62% a) 382,817 382,817
42,662 47% a) 91,379 91,379
41,250 75% b) 55,000 65,000
27,079 74% 36,568 36,568
12,720 53% c) 24,000 20,000
10,000 50% a) 20,000 20,000
7,989 114% d) 7,000 11,500
18,294 254% e) 7,200 25,595
13,096 77% d) 17,000 20,000
5,358 89% f) 6,000 8,000
4,273 71% 6,000 6,000
N/A
1,016 107% 950 950
421,886 65% 653,914 687,809
3,274,166 62% g) 5,319,157 5,050,000
734,274 64% 1,153,324 1,153,324
- 0% 100
1,830 50% 3,660 3,660
4,010,270 62% 6,476,241 6,206,984
(3,588,383)
3,643,064 67%
54,681
1,307,249 103%
$ 1,361,930
Beginning Net Working Capital per FY 2017 Requested Budget
10,000
(4,000)
4,500
18,395
3,000
2,000
33,895
269,157
100
269,257
(5,822,327) (5,519,175) 303,152
5,464,591 5,464,591
(357,736) (54,584) 303,152
1,271,324 1,307,249 35,925
$ 913,588 $ 1,252,665 $ 339,077
1,200,000
a) Payments received quarterly, reimbursing for actual expenditures
b) Projection increased due to YTD revenue and changes in other regional detention capacity
c) Projection decreased due to YTD detention population trends
d) Projection increased due to YTD revenue
e) Additional office space rented to Rimrock Trails ATS and detention facility space to J Bar J. Not included in FY 16 budget
f) More than anticipated number of contract payment community service projects
g) Based on YTD actuals and projected vacancies
Page 2
Revenues (Funds 701 & 702)
Law Enf Dist Countywide
Law Enf Dist Rural
Total Revenues
Expenditures (Fund 255)
Personnel
Materials & Services
Capital Outlay
Transfers Out
Total Expenditures
Revenues less Expenditures
DC Comm Systems Reserve
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
SHERIFF - Consolidated
Statement of Financial Operating Data
FY 2015
Actual
21,416,299
13,082,018
34,498,317
27,982,132
6,331,777
613,587
455,031
35,382,528
(884,211)
200,000
(1,084,211)
11,109,701
$ 10,025,490
July 1, 2015 through
February 29, 2016
(67% of Fiscal Year)
FY 2016
% of
Actual Budget Budget Projected
21,592,806 93% 23,142,090 23,537,630
12,173,256 90% 13,476,564 13,624,290
33,766,062 92% 36,618,654 37,161,920
18,877,047 68% a) 29,213,507 28,809,578
4,098,213 67% b) 6,705,637 6,667,314
871,798 60% c) 868,231 1,019,162
79,252 70% 271,616 271,616
23,926,310 65% 37,058,991 36,767,670 291,321
Variance
395,540
147,726
543,266
403,929
38,323
(150,931)
9,839,752 (440,337) 394,250 834,587
200,000 100% 200,000 200,000
9,639,752 (640,337) 194,250 834,587
10,025,490 108% 9,267,317 10,025,490 758,173
$ 19,665,242 d) 8,626,980 10,219,740 1,592,760
Beginning Net Working Capital per FY 2017 Requested Budget
Reserved for future Capital Outlay
Available for current expenditures
2,094,060
7,800,877
9,894,937
a) Expenditures projected to be less than amount budgeted due to unfilled positions
b) Projected expenditures less than budget due primarily to savings in fuel costs
c) Additional Capital Outlay of $55,000 for Alive Lock Risk Watches and $86,000 for roof remodel. Purchase of
snowmobiles exceeds amount budgeted. Appropriation will be increased as necessary
d) Ending balance reserved for future Capital Outlay
Ending fund balance available to current expenditures
2,094,060
8,125,680
10,219,740
Page 3-A
Revenues (Fund 255)
Law Enf Dist Countywide
Law Enf Dist Rural
Total Revenues
Expenditures (Fund 255)
Sheriffs Services
Civil/Special Units
Automotive/Communications
Investigations/Evidence
Patrol
Records
Adult Jail
Court Security
Emergency Services
Special Services
Training
Other Law Enforcement Svcs
Non -Departmental
Total Expenditures
Revenues less Expenditures
SHERIFF - Fund 255
Statement of Financial Operating Data
FY 2015
Actual ■ Actual
July 1, 2015 through
February 29, 2016
(67% of Fiscal Year)
% of
Budget
22,630,194 15,295,992 55%
12,752,334 8,630,317 55%
35,382,528 23,926,310 55%
2,528,782 1,988,511 68% a)
1,216,848 783,731 67% b)
1,857,297 1,165,725 60% c)
1,604,049 1,222,201 70% d)
8,409,091 5,780,665 66% b)
770,148 421,743 54% b)
15,338,956 10,095,035 63% e)
356,041 180,029 58% f)
373,205 147,444 67% g)
1,587,532 1,026,175 65% h)
501,561 329,301 57% i)
766,206 723,541 90% j)
72,813 62,208 67%
35,382,528 23,926,310 65%
$
FY 2016
Budget I I
Projected Variance
27,574,824 23,854,956
15, 784, 087 12, 912, 714
43,358,911 36,767,670
2,942,625
1,178,116
1,934,375
1,751,548
8,814,658
775,751
16,062,970
311,175
220,485
1,590,250
576,528
807,198
93,312
37,058,991
$ 6,299,920 $
2,978,774
1,140,258
1,849,260
1,776,161
8,525,280
703,300
16,055,531
300,086
210,870
1,567,465
569,949
997,424
93,312
36,767,670
3,719,868
2,871,373
6,591,241
(36,149)
37,858
85,115
(24,613)
289,378
72,451
7,439
11,089
9,615
22,785
6,579
(190,226)
291,321
$ 6,299,920
a) Unanticipated Personnel expenses in Extra Help
b) Less than budgeted Personnel expenditures due to unfilled positions
c) Fuel costs are anticipated to be lower than budgeted
d) Time management payouts are expected to exceed anticipated budget
e) Savings in Materials & Services for roof repair and Professional Services. Part of these savings will be used to
offset additional Capital expenses
f) Personnel expenditures projected to be less than budgeted due to filling a position at a lower step
g) Budgeted capital expenditure was not made
h) Planned purchase of radios will not happen. This will be part of the radio replacement project in FY 17
i) Unanticipated overtime for SOT
j) Positions filled at higher step than budgeted
Page 3-B
SHERIFF -Expenditure Detail
Statement of Financial Operating Data
FY 2015
July 1, 2015 through
February 29, 2016
(67% of Fiscal Year)
Actual ■ Actual
% of
Budget Budget
FY 2016
Projected Variance
Expenditures
Sheriffs Services
Personnel 1,444,896 1,011,637 69% 1,473,213 1,532,183 (58,970)
Materials & Services 1,083,885 916,843 66% 1,390,412 1,381,591 8,821
Capital Outlay - 60,031 76% 79,000 65,000 14,000
Total Sheriff's Services 2,528,782 1,988,511 68% 2,942,625 2,978,774 (36,149)
Civil/Special Units
Personnel 1,086,462 704,704 66% 1,062,099 1,038,818 23,281
Materials & Services 130,386 72,479 66% 109,469 94,892 14,577
Capital Outlay 6,548 100% 6,548 6,548
Total Civil/Special Units 1,216,848 783,731 67% 1,178,116 1,140,258 37,858
Automotive/Communications
Personnel 404,038 282,561 66% 429,293 433,264 (3,971)
Materials & Services 1,445,359 854,889 58% 1,476,782 1,387,721 89,061
Capital Outlay 7,900 28,275 100% 28,300 28,275 25
Total Automotive/Communications 1,857,297 1,165,725 60% 1,934,375 1,849,260 85,115
I nvestiaations/Evidence
Personnel 1,441,261 1,048,943 69% 1,528,335 1,546,450 (18,115)
Materials & Services 162,788 111,588 69% 160,613 168,041 (7,428)
Capital Outlay 61,670 99% 62,600 61,670 930
Total Investigations/Evidence 1,604,049 1,222,201 70% 1,751,548 1,776,161 (24,613)
Patrol
Personnel 7,476,400 4,995,314 64% 7,824,291 7,544,464 279,827
Materials & Services 587,630 416,407 67% 625,432 611,872 13,560
Capital Outlay 345,060 368,944 101% 364,935 368,944 (4,009)
Total Patrol 8,409,091 5,780,665 66% 8,814,658 8,525,280 289,378
Records
Personnel 666,056 396,371 60% 663,829 595,257 68,572
Materials & Services 104,092 25,372 23% 111,922 108,043 3,879
Total Records 770,148 421,743 54% 775,751 703,300 72,451
Adult Jail
Personnel 12,681,941 8,596,158 64% 13,391,264 13,279,790 111,474
Materials & Services 2,138,807 1,228,311 55% 2,227,142 2,193,927 33,215
Capital Outlay 63,177 191,314 111% 172,948 310,198 (137,250)
Transfer Out - Jail (D/S & Cap Proj) 455,031 79,252 29% 271,616 271,616
Total Adult Jail 15,338,956 10,095,035 63% 16,062,970 16,055,531 7,439
Court Security
Personnel 318,888 170,335 57% 301,472 283,953 17,519
Materials & Services 8,989 9,694 100% 9,703 16,133 (6,430)
Capital Outlay 28,165 - N/A -
Total Court Security 356,041 180,029 58% 311,175 300,086 11,089
Emergency Services
Personnel 144,725 102,594 64% 160,660 159,483 1,177
Materials & Services 228,481 13,462 65% 20,625 20,000 625
Capital Outlay - 31,387 80% 39,200 31,387 7,813
Total Emergency Services 373,205 147,444 67% 220,485 210,870 9,615
Special Services
Personnel 1,223,523 799,152 65% 1,235,676 1,237,329 (1,653)
Materials & Services 207,027 109,033 44% 246,074 189,196 56,878
Capital Outlay 156,982 117,990 109% 108,500 140,940 (32,440)
Total Special Services 1,587,532 1,026,175 65% 1,590,250 1,567,465 22,785
Training
Personnel 418,013 277,881 65% 430,076 426,941 3,135
Materials & Services 83,548 51,420 35% 146,452 143,008 3,444
Total Training 501,561 329,301 57% 576,528 569,949 6,579
Other Law Enforcement Services
Personnel 675,931 491,396 69% 713,299 731,646 (18,347)
Materials & Services 77,972 226,507 258% 87,699 259,578 (171,879)
Capital Outlay 12,303 5,638 91% 6,200 6,200
Total Other Law Enforcement Svcs 766,206 723,541 90% 807,198 997,424 (190,226)
Non -Departmental
Materials & Services 72,813 62,208 67% 93,312 93,312
Total Non -Departmental 72,813 62,208 67% 93,312 93,312
Total Expenditures $ 35,382,528 $ 23,926,310 65% $ 37,058,991 $36,767,670 $ 291,321
�ayc4
Revenues
Tax Revenues - Current
Tax Revenues - Prior
SB 1145
Sheriff Fees
Concealed Handgun License
Jail Funding HB 3194
Jail Funding HB 2712
State Grant
Prisoner Housing
Inmate Telephone Fee
Federal Grants
Work Center Work Crews
Contracts with Des County
Inmate Commissary Fees
Interest
Donations -"Shop with a Cop"
Miscellaneous
Total Operating Revenues
EXPENDITURES & TRANSFERS
DC Sheriffs Office
DC Comm Systems Reserve
Total Expenditures
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
LED #1 - Countywide
Statement of Financial Operating Data
FY 2015
Actual
17,663,115
482,620
1,629,017
324,105
160,721
107,805
36,226
308,843
292,157
45,803
10,072
42,049
98,466
40,159
64,584
43,417
67,140
21,416,299
22,630,194
80,000
22,710,194
(1,293,895)
6,659,617
$ 5,365,722
July 1, 2015 through
February 29, 2016 (67% of
Fiscal Year)
% Ot
Actual I Budget
19,173,528 97% a)
273,881 61%
1,474,123 85% b)
121,893 49% c)
110,180 73%
0% d)
27,079 75%
57,502 67% b)
32,196 15%
23,506 67%
12,008 N/A
26,381 53%
105,229 89% e)
25,732 86%
44,284 101%
36,429 55%
48,854 63% f)
21,592,806 93%
15,295,992 54%
80,000 100%
15,375,992
6,216,813
5,365,722
$ 11,582,536
Beginning Net Working Capital per FY 2017 Requested Budget
a) Projection based on collecting 94.5% of property tax levy
b) Grant award amount exceeds budgeted amount
c) Revenue for civil processing is lower than anticipated
d) State eliminated funding
e) Increase in funding from State for Court Security
f) Decreased due to Social Security revenue based on YTD actual
54%
102%
Budget
19,688,313
451,000
1,733,117
250,000
150,000
107,806
36,224
85,370
220,000
35,000
50,000
118,225
30,000
43,705
66,058
77,272
23,142,090
28,307,942
80,000
28,387,942
(5,245,852)
5,245,852
$ -
FY 2016
IProjected 1
19,937,058
451,000
1,965,474
200,000
150,000
36,224
110,023
220,000
35,000
50,000
172,775
30,000
43,705
66,058
70,313
23,537,630
23,854,956
80,000
23,934,956
(397,326)
5,365,722
$ 4,968,396
4,816,720
Variance
248,745
232,357
(50,000)
(107, 806)
24,653
54,550
(6,959)
395,540
4,452,986
4,452,986
4,848,526
119,870
$ 4,968,396
Page 5
Revenues
Tax Revenues - Current
Tax Revenues - Prior
Des Cty Transient Room Tax
City of Sisters
Marine Board License Fee
State Grant
Court Fines & Fees
Contracts with Des County
US Forest Service
School Districts
Federal Grants
Bureau of Reclamation
Interest
SB #1065 Court Assessment
Federal Grants-BLM
Donations & Grants - Private
Miscellaneous
Total Revenues
EXPENDITURES & TRANSFERS
DC Sheriffs Office
DC Comm Systems Reserve
Total Expenditures
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
LED #2 - Rural 702
Statement of Financial Operating Data
FY 2015
Actual
8,420,326
235,019
3,071,719
523,010
112,383
113,239
140,939
121,772
78,910
70,028
54,497
10,365
42,000
24,768
770
17,030
45,242
13,082,018
12, 752, 334
120,000
12,872,334
209,684
4,450,084
$ 4,659,768
I July 1, 2015 through
February 29, 2016 (67%
of Fiscal Year)
'Yo Ot
Budget
Actual
8,502,328
131,630
2,673,673
362,620
76,273
71,058
69,061
82,880
38,660
40,038
17,315
13,833
37,284
13,096
1,679
10,932
30,895
12,173,256
97% a)
61%
85%
67%
59%
66%
53%
66%
51%
73% c)
87% b)
51% d)
124% e)
55%
N/A
N/A f)
57% g)
90%
b)
b)
8,630,317 50%
120,000 100%
8,750,317 50%
3,422,939
4,659,768 116%
$ 8,082,706
Beginning Net Working Capital per FY 2017 Requested Budget
a) Projection based on collecting 94.5% of property tax levy
b) Grant awards exceed budgeted amount
c) School district contracted for additional hours for School Resource Deputy
d) Patrols for this grant are not expected to continue
e) Revised estimate based on actuals
f) Unanticipated donation from snowmobile association
g) Sale of snowmobile
FY 2016
Budget I Projected I Variance
8,783,959
216,000
3,151,787
543,930
130,000
108,000
130,000
125,810
76,500
55,000
20,000
27,000
30,078
24,000
54,500
13,476,564
17,378,029
120,000
17,498,029
(4,021,465)
4,021,465
$ -
8,842,486
216,000
3,151,787
543,930
146,189
129,156
130,000
125,810
76,500
80,000
38,695
47,500
24,000
10,000
62,237
13,624,290
12,912,714
120,000
13,032,714
591,576
4,659,768
$ 5,251,344
5,078,217
58,527
16,189
21,156
25,000
18,695
(27,000)
17,422
10,000
7,737
147,726
4,465,315
4,465,315
4,613,041
638,303
$ 5,251,344
Page 6
Revenues
Federal Grants
HealthyStart Medicaid
State Grant
HealthyStart /R -S -G
Miscellaneous
Court Fines & Fees
Interest on Investments
Private Grant
Interfund Grants
Total Revenues
Expenditures
Personnel Services
Materials and Services
Total Expenditures
Revenues Tess Expenditures
Transfers In
General Fund
General Fund - Other
Total Transfers In
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
a) Grant awarded subsequent
a supplemental budget
EARLY LEARNING HUB
Statement of Financial Operating Data
FY 2015
Actual
224,752
66,759
105,326
296,573
5,291
77,086
2,487
715
7,260
786,249
263,621
849,478
1,113,099
(326,850)
252,288
89,350
341,638
14,788
334,861
$ 349,649
i
1
July 1, 2015
through February
29, 2016 (67% of
Fiscal Year)
% of
Actual I Budget
103,546 49%
27,863 65% a)
35,108 33%
65,569 47% a)
888 44%
79,014 103%
2,103 88%
3,285 N/A
N/A
317,376 55%
179,180
344,700
523,880
(206,504)
116,664
44,675
161,339
(45,165)
349,649 127%
$ 304,484
59%
70% a)
66%
67%
50%
61%
FY 2016
Revised
Budget Projected Variance
213,382 233,525 20,143
42,863 42,863
105,326 140,334 35,008
138,243 128,912 (9,331)
2,000 1,000 (1,000)
77,086 79,014 1,928
2,400 3,200 800
3,285 3,285
581,300 632,133 50,833
304,598 269,146 35,452
494,118 682,740 (188,622)
798,716 951,886 (153,170)
(217,416) (319,753) (102,337)
175,000
89,350
264,350
46,934
274,299
$ 321,233
to adoption of FY 2016 Budget. Additional re
175,000
89,350
264,350
(55,403) (102,337)
349,649 75,350
$ 294,246 $ (26,987)
sources will be appropriated with
Page 7
Revenues
State Grant
Environmental Health-Lic Fac
OMAP
Family Planning Exp Proj
Interfund Grants & Contract
Grants (Intergvt, Pvt, & Local)
Patient Insurance Fees
State Miscellaneous
Federal Payments
Vital Records -Death
Health Dept/Patient Fees
Contract Payments
Vital Records -Birth
Child Dev & Rehab Center
Interest on Investments
Grants & Donations
Miscellaneous
Total Revenues
PUBLIC HEALTH
Statement of Financial Operating Data
FY 2015
Actual Actual
July 1, ZU15 through
February 29, 2016 (67% of
Fiscal Year)
3,373,900 1,908,137
818,627 766,773
945,490 559,381
236,714 102,111
64,233 266,627
264,205 16,300
138,130 98,350
163,008 43,839
141,606 94,016
132,975 78,055
46,588 26,081
16,629 3,879
37,520 33,180
31,720 16,405
15,422 11,301
36,035 19,923
32,519 1,726
6,495,321 4,046,082
Expenditures
Personnel Services 6,541,186 4,326,832
Materials and Services 2,279,520 1,173,000
Capital Outlay 49,701 3,469
Transfers Out 164,640 58,820
Total Expenditures 9,035,047 5,562,122
I% of Budget Budget
Revenues Tess Expenditures (2,539,726) (1,516,040)
Transfers In -General Fund 2,701,475 1,800,984
Transfers In -PH Res Fund - 29,362
Transfers In -Gen. Fund Other 65,100 32,550
Total Transfers In 2,766,575 1,862,896
Change in Fund Balance 226,849 346,856
Beginning Fund Balance 1,552,578 1,779,427
Ending Fund Balance $ 1,779,427 $ 2,126,283
67% 2,865,932
96% 802,450
55% 1,023,650
41% 250,000
417% a) 64,000
N/A
54% 181,200
29% b) 150,000
32% b) 292,085
78% 100,000
62% 41,800
N/A
83% 40,000
53% b) 30,759
81% 13,900
216% 9,229
288% 600
69% 5,865,605
62% 6,994,211
51% c) 2,279,054
107% d) 3,240
50% 117,640
59% 9,394,145
67%
50%
50%
66%
99%
(3,528,540)
2,701,475
58,723
65,100
2,825,298
(703,242)
1,789,387
$ 1,086,145
FY 2016
Projected
Variance
2,666,370 (199,562)
802,450
803,318 (220,332)
200,000 (50,000)
266,627 202,627
5,800 5,800
159,804 (21,396)
123,160 (26,840)
191,836 (100,249)
98,150 (1,850)
37,218 (4,582)
3,246 3,246
47,150 7,150
30,759
16,124 2,224
19,829 10,600
800 200
5,472,641 (392,964)
6,413,332 580,879
2,071,392 207,662
3,469 (229)
117,640
8,605,833 788,312 ,
(3,133,192) 395,348
2,701,475
58,723
65,100
2,825,298
(307,894)
1,779,427
$ 1,471,533
395,348
(9,960)
$ 385,388
a) Revenue carried over from FY 2015
b) Received quarterly, in arrears
c) Materials & Services increased to reflect amended grants and contracts. Appropriation will be increased as necessary
d) Appropriation will be increased before year end
Page 8
Revenues
Administrative Fee
State Grants
OHP Capitation
Federal Grants
Patient Fees
Title 19
Liquor Revenue
Divorce Filing Fees
Interfund Contract -Gen Fund
Interest on Investments
Rentals
Marriage Licenses
Local Grants
State Miscellaneous
Miscellaneous
Total Revenues
Expenditures
Personnel Services
Materials and Services
Capital Outlay
Transfers Out
Total Expenditures
Revenues less Expenditures
Transfers In -General Fund
Transfers In -Acute Care Svcs
Total Transfers In
Change in Fund Balance
Beginning Fund Balance
BH Ending Fund Balance
BEHAVIORAL HEALTH
Statement of Financial Operating Data
July 1, tu'l b tnrougn
February 29, 2016 (67%
FY 2015 of Fiscal Year) FY 2016
I Projected %of I I
Actual Actual Budget Budget Variance
11,294,979 920,156 46% 2,005,307 2,005,307
7,730,968 5,482,766 66% 8,313,630 8,511,281 197,651
488,538 5,175,688 44% a) 11,807,181 10,061,660 (1,745,521)
195,048 100,542 50% b) 201,879 201,697 (182)
211,392 107,239 63% 171,268 169,520 (1,748)
333,886 129,514 54% 241,768 257,432 15,664
145,536 77,827 52% 151,000 127,867 (23,133)
128,477 131,689 94% c) 140,600 131,689 (8,911)
127,000 76,987 61% b) 127,000 127,000 -
37,054 24,176 81% 30,000 36,116 6,116
11,612 4,875 26% 18,800 18,800
6,385 4,670 72% 6,500 8,120 1,620
504,926 233,476 147% 158,967 316,859 157,892
32,200 25,527 116% 22,000 25,527 3,527
60,534 19,675 19675% 100 19,675 19,575
21,308,536 12,514,806 53% 23,396,000 22,018,550 (1,377,450)
14,366,806 10,477,466 61% d) 17,254,720 15,494,234 1,760,486
7,007,968 3,993,726 48% e) 8,291,472 7,507,384 784,088
181,976 202,519 98% 207,500 210,000 (2,500)
204,900 164,050 50% 328,100 328,100 -
21,761,651 14,837,761 57% 26,081,792 23,539,718 2,542,074
(453,115)1 (2,322,955) (2,685,792) (1,521,168) 1,164,624
1,377,302
187,594
1,564,896
1,111,781
2,924,742
$ 4,036,523
918,200 67% 1,377,302 1,377,302 -
112,576 67% 168,864 168,864
1,030,776 67% 1,546,166 1,546,166
(1,292,179) (1,139,626) 24,998 1,164,624
4,036,523 104% 3,893,237 4,036,523 143,286
$ 2,744,344 $ 2,753,611 4,061,521 $ 1,307,910
Public Health Ending Fund Balance
Early Learning Hub Ending Fund Balance
Projected Ending Fund Balance - Health Services
Beginning Net Working Capital per FY 2017 Requested Budget
a) OHP capitated revenues are lower than anticipated
b) Received quarterly, in arrears
c) Annual payment received in August
d) Year end projection reflects anticipated underspending related to unfilled positions
e) Year end projection reflects anticipated underspending on therapist, contracts and program expense
1,471,533
294,246
5,827,301
5,827,329
Page 9
Revenues
Admin -Operations
Admin -GIS
Admin -Code Enforcement
Building Safety
Electrical
Contract Services
Env Health -On Site Prog
Planning -Current
Planning -Long Range
Total Revenues
Expenditures
Admin -Operations
Admin -GIS
Admin -Code Enforcement
Building Safety
Electrical
Contract Services
Env Health -On Site Pgm
Planning -Current
Planning -Long Range
Transfers Out (D/S Fund)
Total Expenditures
Revenues Tess Expenditures
Transfers In/Out
In: General Fund - UR Planning
Out: A & T Reserve
Out: CDD Reserve Funds
Net Transfers In/Out
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
COMMUNITY DEVELOPMENT
Statement of Financial Operating Data
FY 2015
Actual
59,024
2,110
306,480
2,122,894
447,721
358,815
497,039
1,230,486
604,808
5,629,377
1,461,189
125,463
286,288
777,738
225,462
270,206
233,477
792,256
557,991
173,673
4,903,745
725,633
166,770
(90,360)
(687,470)
(611,060)
114,573
2,037,201
$ 2,151,773
July 1, 2015
through February
29, 2016 (67% of
Fiscal Year)
% of
Actual Budget
49,936
450
231,150
1,489,286
354,937
274,748
332,241
823,701
453,035
4,009,484
1,066,531
87,511
194,246
521,393
191,641
210,354
206,895
669,072
352,480
163,940
3,664,063
345,420
Budget
93% 53,494
18% 2,500
72% 322,913
69% 2,152,073
76% 467,770
99% 276,500
70% 475,170
77% 1,069,975
65% 694,249
73% 5,514,644
65% 1,638,933
66% 132,305
61% 319,679
57% 915,194
67% 286,145
64% 326,249
61% 338,956
67% 997,851
59% 596,343
100% 164,225
64% 5,715,880
66,024 67%
N/A
(1,037,652) 100%
(971,628) 104%
(626,208)
2,151,773 134%
$ 1,525,566
(201,236)
99,039
(1,037,652)
(938,613)
(1,139,849)
1,600,000
$ 460,151
FY 2016
Projected
80,604
1,000
342,700
2,278,764
571,000
326,912
534,142
1,200,100
728,458
6,063,680
1,661,000
131,987
313,906
958,917
294,280
333,519
342,003
1,049,251
463,130
163,940
5,711,933
351,747
99,039
(1,037,652)
(938,613)
(586,866)
2,151,773
$ 1,564,907
Beginning Net Working Capital per FY 2017 Requested Budget 1,578,206
Variance
27,110
(1,500)
19,787
126,691
103,230
50,412
58,972
130,125
34,209
549,036
(22,067)
318
5,773
(43,723)
(8,135)
(7,270)
(3,047)
(51,400)
133,213
285
3,947
552,983
552,983
551,773
$ 1,104,756
Page 10
Revenues
Motor Vehicle Revenue
Forest Receipts
Federal - PILT Payment
Other Inter -fund Services
Cities-Bend/Red/Sis/La Pine
State Miscellaneous
Sale of Equip & Material
Assessment Payments (P&I)
Mineral Lease Royalties
Federal Reimbursement
Interest on Investments
Miscellaneous
Total Revenues
Expenditures
Personnel Services
Materials and Services
Debt Service
Capital Outlay
Transfers Out
Total Expenditures
Revenues less Expenditures
Trans In - Solid Waste
Trans In - Transp SDC
Trans In -Road Imp Res
Total Transfers In
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
ROAD
Statement of Financial Operating Data
FY 2015
Actual
11,526,928
1,215,021
1,250,809
911,160
664,062
602,237
312,452
159,692
174,922
77,547
55,109
16,949,938
5,539,866
8,565,242
106,554
1,764,850
600,000
16,576,513
July 1, 2015 through
February 29, 2016 (67% of
Fiscal Year)
Actual I % of Budget
FY 2016
Revised
Budget I Projected
8,463,439 74% a) 11,440,000 12,347,228
0% b) 1,250,000 1,100,000
1,203,216 96% c) 1,250,000 1,203,216
209,356 22% 947,925 947,925
98,068 11% d) 902,000 902,000
603,572 100% 603,572 603,572
197,813 71% 278,500 278,500
56,957 36% 160,000 160,000
126,835 63% 200,000 200,000
290,000 N/A e) 290,000 290,000
73,107 183% f) 40,000 100,000 60,000
33,461 92% 36,500 36,500
11,355,823 66% 17,108,497 18,168,941 1,060,444
Variance
907,228
(150,000)
(46,784)
3,760,710 65% 5,764,308 5,756,294 8,014
4,687,600 43% g) 10,846,101 9,346,101 1,500,000
N/A
532,798 6% h) 8,503,257 2,600,000 5,903,257
600,000 100% 600,000 600,000
9,581,108 37% 25,713,666 18,302,395 7,411,271
373,426 1 1,774,715 (8,605,169) (133,454) 8,471,715
298,156
1,000,000
12,388
1,310,544
1,683,970
10, 022, 703
$ 11,706,673
50%
0%
N/A
12%
163,270 326,539 326,539
1,000,000 1,000,000
163,270
1,937,985
11,706,673
$13,644,657
Beginning Net Working Capital per FY 2017 Requested Budget
126%
a) Revenue projection per ODOT (increased fuel sales/economy related)
b) Payment approved in last SRS reauthorization
c) Annual payment received in July
d) Billed -will include Spring 2016 chip seal
e) FLAP funds for Cascade Lakes Highway not anticipated during budget preparation
f) Projection based on annualized YTD
g) Overlay reserve, $1.5 million, not projected to be expended in FY 2016
h) Budget includes $5.9 million of CIP reserves. Will not be expended in FY 2016
1,326,539
(7,278,630)
9,298,470
$ 2,019,840
1,326,539
1,193, 085
11,706,673
$ 12,899,757
11,481,958
8,471,715
2,408,203
$10,879,917
Page 11
Revenues
SB 1145
DOC Measure 57
Electronic Monitoring Fee
Probation Superv. Fees
Family Sentencing Alt
Interfund - Sheriff
Crime Prevention Grant
CFC -Domestic Violence
State Subsidy
Alternate Incarceration
Interest on Investments
Probation Work Crew Fees
State Miscellaneous
Leases
Justice Reinvest HB3194
Miscellaneous
Total Revenues
Expenditures
Personnel Services
Materials and Services
Transfer to Veh Maint
Capital Outlay
Total Expenditures
Revenues less Expenditures
Transfers In -General Fund
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
ADULT PAROLE & PROBATION
Statement of Financial Operating Data
FY 2015
Actual
3,025,316
217,845
212,894
220,081
50,000
50,000
52,612
14,960
31,775
9,550
10,191
4,142
1,600
8,931
3,909,897
3,581,700
1,047,720
4,629,420
July 1, 2015
through February
29, 2016 (67% of
Fiscal Year)
%of
Actual I Budget,
2,737,658
234,316
107,007
133,486
110,797
33,336
25,000
23,368
12,225
10,413
7,332
5,788
11,623
845,836
342
4,298,528
75%
100% a)
48% b)
64%
100% c)
67%
50% d)
50% d)
78%
52%
105% e)
96%
270% f)
0% g)
100% c)
68%
78%
FY 2016
Revised
Budget Projected Variance
3,650,168
234,316
225,000
210,000
110,796
50,000
50,000
46,736
15,610
20,035
7,000
6,000
4,300
1,500
845,807
500
5,477,768
2,444,534 61% h) 4,013,941
930,673 60% h) 1,551,315
20,736 50% 41,472
0% i) 68,100
3,395,943 60% 5,674,828
(719,522) 1 902,585
451,189 300,792 67%
(268,333) 1,203,377
1,131, 982 863,649 130%
$ 863,649 $ 2,067,026
Beginning Net Working Capital per FY 2017 Requested Budget
a) Annual payment received in October
b) Fees trending under budget due to overestimating offenders ability to pay
c) Annual payment received in January
d) Payments received quarterly
e) Projections increased due to YTD revenue
f) Projection increased due to increased reimbursement for special population/services
g) Per -use lease agreement with Portland State University. Space is no longer available due to dept expanpage 12
h) Based on YTD actual and projected expenses
i) All expenses to be incurred second half of fiscal year
(197,060)
451,189
254,129
662,516
$ 916,645
3,650,168
234,316
170,000
210,000
110,796
50,000
50,000
46,736
15,610
20,035
8,500
6,000
11,623
845,807
500
5,430,091
(55, 000)
1,500
7,323
(1,500)
(47,677)
3,900,000 113,941
1,450,000 101,315
41,472
68,100
5,459,572 215,256
(29,481) 167,579
451,189
421,708 167,579
863,649 201,133
$ 1,285,357 $ 368,712
1,162,000
Operating Revenues
Franchise Disposal Fees
Private Disposal Fees
Commercial Disp. Fees
Franchise 3% Fees
Yard Debris
Recyclables
Equip & Material
Special Waste
Interest
Leases
Miscellaneous
Total Operating Revenues
Operating Expenditures
Personnel Services
Materials and Services
Debt Service
Capital Outlay
Total Operating Expenditures
Operating Rev Tess Exp
SOLID WASTE
Statement of Financial Operating Data
FY 2015
Actual
i
July 1, 2015
through February
29, 2016 (67% of
Fiscal Year)
% of
Actual Budget
4,575,673 3,289,860 68%
1,680,543 1,150,426 70%
1,336,173 935,925 74%
223,323 97,807 44% a)
126,468 94,238 91% b)
28,066 13,206 46%
720 16,490 N/A
16,382 20,888 84% c)
17,164 11,736 117%
10,801 7,201 67%
58,001 25,771 103%
8,073,313 1 5,663,547 69%
1,856,302 1,311,066
3,112,683 2,041,945
929,793 377,985
166,655 58,055
6,065,434 3,789,051
2,007,879 1,874,496
Transfers Out
Road 298,156 163,270
SW Capital & Equipment Reserve 2,225,000 800,000
Total Transfers Out 2,523,156 963,270
Change in Fund Balance (515,277) 911,226
Beginning Fund Balance 1,679,169 1,163,893
Ending Fund Balance $ 1,163,893 $ 2,075,119
Beginning Net Working Capital per FY 2017 Requested Budget
63%
58%
41% d)
50%
57%
50% e)
57% f)
56%
180%
a) Payments due April 15th
b) Revenues fluctuate with the weather/seasons
c) Unpredictable revenue source; usually involves DEQ clean-ups
d) Payments made November and May
e) Transfer made quarterly
f) Additional resources generated by operations are required in the reserve funds
Budget
4,830,000
1,648,500
1,260,000
220,000
104,000
29,000
25,000
10,000
10,801
25,000
8,162,301
2,084,433
3,501,756
932,916
116,450
6,635,555
1,526,746
326,539
1,400,000
1,726,539
(199,793)
646,922
$ 447,129
FY 2016
Projected Variance
4,948,380 118,380
1,716,067 67,567
1,415,767 155,767
230,000 10,000
145,000 41,000
21,000 (8,000)
21,490 21,490
35,000 10,000
18,000 8,000
10,801
32,500 7,500
8,594,005 431,704
1,950,359
3,563,301
932,916
93,158
6,539,734
2,054,271
326,539
2,291,625
2,618,164
(563,893)
1,163,893
$ 600,000
600,000
134,074
(61,545)
23,292
95,821
527,525
(891,625)
(891,625)
(364,100)
516,971
$ 152,871
Page 13
Revenues
Inter -fund Charges:
General Liability
Property Damage
Vehicle
Workers' Compensation
Unemployment
Claims Reimb-Gen Liab/Property
Process Fee-Events/Parades
Miscellaneous
Skid Car Training
Transfer In -Fund 340
Interest on Investments
TOTAL REVENUES
Direct Insurance Costs:
GENERAL LIABILITY
Settlement / Benefit
Defense
Professional Service
Insurance
Loss Prevention
Miscellaneous
Repair / Replacement
Total General Liability
PROPERTY DAMAGE
Insurance
Repair / Replacement
Total Property Damage
VEHICLE
Professional Service
Insurance
Loss Prevention
Repair / Replacement
Total Vehicle
WORKERS' COMPENSATION
Settlement / Benefit
Professional Service
Insurance
Loss Prevention
Miscellaneous
Total Workers' Compensation
UNEMPLOYMENT - Settlement/Benefits
Total Direct Insurance Costs
Insurance Administration:
Personnel Services
Materials & Srvc, Capital Out. & Tranfs.
Total Expenditures
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
RISK MANAGEMENT
Statement of Financial Operating Data
FY 2015
Actual
379,793
392,304
177,550
1,563,836
324,829
43,921
1,835
0
34,020
24,331
2,942,419
166,363
19,031
24,849
176,537
19,465
126
6,346
412,716
178,556
35,583
214,139
236
21,300
19,307
51,823
92,666
687,001
5,000
124,195
45,934
54,299
916,429
104,383
1,740,333
309,175
133,868
2,183,376
759,043
3,110,676
$ 3,869,719
July 1, 2015 through
February 29, 2016
(67% of Fiscal Year)
FY 2016
% of
Actual ' Budget Budget I Projected 'Variance
572,800 67% 859,198 859,198
265,591 67% 394,092 394,092
119,904 67% 179,850 179,850
755,560 66% 1,137,484 1,137,484
219,752 69% 320,000 320,000
5,796 29% 20,000 10,000 (10,000)
730 52% 1,400 1,400 -
0% 80 80 -
24,570 91% 27,000 27,000
95,000 100% 95,000 95,000
23,053 92% 25,000 25,000
2,082,756 68% 3,059,104 3,049,104 (10,000)
150,514
26,539
6,304
194,634
5,049
16,577
399,616 51% 780,429 700,000 80,429
166,978
14,553
181,531
42% 429,719 350,000 79,719
16,766
67,065
83,832 94%
249,699
6,250
120,277
33,985
27,578
437,789
37,727
1,140,495
200,574
101,313
1,442,383
640,373
3,869,719 121%
$ 4,510,092
89,213 180,000 (90,787)
44% 984,626 750,000 234,626
25% 151,486 100,000 51,486
47% 2,435,473 2,080,000 355,473
59% 339,585 339,585
45% 225,363 225,363
48% 3,000,421 2,644,948
58,683 404,156
3,200,000 3,869,719
$ 3,258,683 $ 4,273,875
Beginning Net Working Capital per FY 2017 Requested Budget
* Ending Fund Balance includes $2,900,000 restricted for Workers' Comp Loss Reserve
4,000,000
355,473
345,473
669,719
$1,015,192
Page 14
Revenues
Property Taxes - Current
Property Taxes - Prior
State Reimbursement
Telephone User Tax
Data Network Reimb.
Jefferson County
User Fee
Police RMS User Fees
Contract Payments
Miscellaneous
Interest
Total Revenues
Expenditures
Personnel Services
Materials and Services
Capital Outlay
Total Expenditures
Revenues less Expenditures
Beginning Fund Balance
Ending Fund Balance
Beginning Net Working Capital
DESCHUTES COUNTY 9-1-1
Statement of Financial Operating Data
FY 2015
Actual
6,683,234
174,000
54,389
760,914
41,803
30,686
54,536
287,880
38,466
36,785
8,162,693
4,885,484
1,987,159
234,798
7,107,441
1,055,252
3,939,854
$ 4,995,106
July 1, 2015 through
February 29, 2016 (67%
of Fiscal Year)
"/o of
Actual I Budget
6,773,663
101,890
26,574
400,822
29,246
2,156
40,908
11,112
33,718
7,420,090
98% a)
102%
74%
53% b)
0%
97% c)
5%
14% d)
0%
111% e)
84%
90%
FY 2016
Budget Projected Variance
6,940,000
100,000
36,000
750,000
30,000
30,000
45,000
295,788
11,000
10,000
40,000
8,287,788
3,175, 754 53% f) 6,008, 790
1,493,963 66% 2,264,097
0% g) 200,000
4,669,718 55% 8,472,887
2,750,373
4,995,106
$ 7,745,479
per FY 2017 Requested Budget
7,043,318 103,318
101,890 1,890
36,000
750,000
30,000
30,000
45,000
295,788
11,000
10,000
40,000
8,392,997 105,209
5,108, 790 900,000
2,264,097
150,000 50,000
7,522,887 950,000
(185,099) 870,110 1,055,209
107% 4,650,000 4,995,106 345,106
$ 4,464,901 $ 5,865,216 $ 1,400,315
5,900,000
a) Projection based on collecting 94.5% of property tax levy
b) Tax received quarterly. The 3rd quarter payment is expected in May
c) Property tax payment received for portion of the Sisters -Camp Sherman Fire District that is in Jefferson County
d) Recently billed after the RMS Ops Board negotiated a new maintenance contract with New World Systems
e) YTD includes a reimbursement from Bend Police Department for software licenses ($4,253)
f) Variance due to open positions
g) Phase II of parking lot deferred to FY 2017
Page 15
Revenues:
Internal Premium Charges
Part -Time Employee Premium
Employee Monthly Co -Pay
COIL
Retiree / COBRA Co -Pay
Prescription Rebates
Claims Reimbursements & Misc
Interest
Total Revenues
Expenditures:
Personnel Services (all depts)
Materials & Services
Admin & Wellness
Claims Paid -Medical
Claims Paid -Prescription
Claims Paid-DentalNision
Stop Loss Insurance Premium
State Assessments
Administration Fee (EMBS)
Preferred Provider Fee
Other - Administration
Other - Wellness
Admin & Wellness
Deschutes On-site Clinic
Contracted Services
Medical Supplies
Other
Total DOC
Deschutes On-site Pharmacy
Contracted Services
Prescriptions
Other
Total Pharmacy
Total Expenditures
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
FY 2015
Actual
Health Benefits Trust
Statement of Financial Operating Data
July 1, 2015
through March 31, % of
2016 (75% of Budget
Fiscal Year)
$ 16,001,138 $ 10,397,244 64% a)
15,680 6,154 N/A a)
866,646 583,605 67% a)
1,870,995 1,372,604 72% a)
1,089,975 778,752 58% a)
145,422 33,277 26%
242,601 175,923 N/A
92,213 73,793 66%
20,324,668 13,421,352 65%
121,638
11,366,449
1,245,249
1,832,508
326,435
227,597
419,304
38,804
45,335
162,582
15,664,262
67,247 57%
9,203,525
651,535
1,330,586
237,222
119,231
322,306
99,539
64,224
116,476
12,144,642
75% a)
47% a)
65% a)
66%
50%
77%
216%
62%
78%
71%
FY 2016
Approved
Budget
$ 16,153,000
865,000
1,900,000
1,336,000
130,000
112,000
20,496,000
117,753
FY 2016
Projection
$ Variance
$ 13,862,991 $ (2,290,009)
8,205 8,205
778,140 (86,860)
1,830,139 (69, 861)
1,038,336 (297,664)
130,000 -
175,923 175,923
110,000 (2,000)
17,933,734 (2,562,266)
117,753
12,335,775 12,306,187 29,588
1,392,307 868,713 523,593
2,048,918 1,774,114 274,804
360,000 360,000
240,000 240,000
420,000 420,000
46,000 157,202 (111,202)
104,417 104,417
149,000 149,000
17,096,417 16,379,634 716,783
818,418 503,082 62% 810,000 810,000
79,616 44,760 71% 63,000 63,000
23,726 24,366 89% 27,470 27,470
921,761 572,208 64% 900,470 900,470
304,556
1,552,760
13,250
1,870,566
18,578,227
1,746,441
12,461,082
$ 14,207,523
1 % of Exp covered by Revenues
Beginning Net Working Capital per FY 2
205,506
966,706
13,772
1,185,984
13,970,081
(548,730)
14,207,523
$ 13,658,793
109.4%
017 Requested
96.1%
Budget
a) Projection - Nine months annualized
b) YTD Actual is July through February. Projection - YTD annualized
71% 287,700 287,700
60% b) 1,600,000 1,657,210 (57,210)
63% 22,007 22,007 -
62% 1,909,707 1,966,917 (57,210)
70% 20,024,347 19,364,774 659,573
471,653 (1,431,040) (1,902,693)
108% 13,190,000 14,207,523 1,017,523
$ 13,661,653 $ 12,776,483 $ (885,170)
102.4%I 92.6%1
14,327,000
Page 16
Operating Revenues
Events Revenues
Storage
Camping at F & E
Horse Stall Rental
Concession % - Food
Annual County Fair (net)
Interfund Contract
TRT - 1% for Marketing
Miscellaneous
Total Operating Revenues
Operating Expenditures:
General F & E Activities
Personnel Services
Materials and Services
Total Operating Expenditures
Other:
Park Acq/Dev (Fund 130)
Grants
Rights & Signage
Interest
Total Other
I Results of Operations
Transfers In / Out
Transfer In -General Fund
Transfer In -Room Tax - (Fund 160)
Trans In(Out)-Fair & Expo Reserve
Total Transfers In
Non -Operating Expenditures
Debt Service
Capital Outlay
Total Non -Operating Expenditures
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
Beginning Net Working Capital per F
FAIR AND EXPO CENTER
Statement of Financial Operating Data
Through February 29, 2016
FY 2015
Actual
$ 528,377
45,794
14,505
37,698
11,411
244,000
85,111
116,670
11,092
1,184,232
909,177
655,566
1,564,743
29,000
280
98,538
678
128,496
(252,016)
365,000
110,770
475,770
112,213
52,473
164,686
59,068
(345)
$ 58,723
Year to Date (66.7% of the
year)
Actual I% of Budget
254,503 55.0%
26,826 53.7%
3,515 17.6%
4,960 9.9%
N/A
283,000 96.0% b)
33,605 39.8% c)
164,620 43.0%
5,011 46.0%
785,870 55.1%
608,338
442,145
1,050,483
15,000
92,830
574
108,404
(156,208)
200,000
17,160
217,160
68,868
68,868
64.0%
53.4%
59.0%
50.0%
N/A
80.7%
191.5%
75%
66.7%
66.7%
0.0%
82.6%
59.0%
N/A
59.0%
(7,917)
58,723 58.7%
$ 50,806
Y 2017 Requested Budget
FY 2016
Budget 1 Projection 1
463,000 $
50,000
20,000
50,000
531,413 $
57,826
23,515
51,960
$ Variance
68,413
7,826
3,515
1,960
294,835 283,000
84,422 43,605
382,641 224,950
10,900 6,011
1,427,101 1,303,281
951,266
828,351
1,779,617
30,000
115,000
300
145,300
(207,216)
300,000
25,744
(62,740)
263,004
116,709
116,709
(60,921)
100,000
39,079 $
a) See "Food & Beverage Activities Schedule"
b) Revenues and Expenses for the annual County Fair are recorded in a separate fund and the available
net income is transferred to the Fair & Expo Center Fund
c) Reimbursement from RV Park for personnel expenditures recorded in F&E
885,138
703,528
1,588,666
30,000
100,930
675
131,605
(153,781)
300,000
25,744
(62,740)
263,004
(11,835)
(40,817)
(157,691)
(4,889)
(123,820)
66,128
124,823
190,951
(14,070)
375
(13,695)
53,435
113,296 3,413
113,296 3,413
(4,073)
58,723
54,650 $
39,277
56,848
(41,277)
15,571
Page 17
Year to Date - Through February 29, 2016
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ncome - Food & Beverages Activiti
Revenues
Court Fines & Fees
Interest on Investments
Total Revenues
Expenditures
Personnel Services
Materials and Services
Total Expenditures
JUSTICE COURT
Statement of Financial Operating Data
FY 2015
Actual
July 1, 2015
through February
29, 2016 (67% of
Fiscal Year)
% of
Actual Budget
459,548 302,086 67% a)
456 431 82%
460,004 302,517 67%
423,791 290,200
162,205 114,042
585,996 404,242
Revenues Tess Expenditures (125,992)
Transfers In -General Fund 74,398
Change in Fund Balance (51,594)
Beginning Fund Balance 130,317
End Fund Bal (Contingency) $ 78,723
FY 2016
Budget I Projected I Variance
450,000
527
450,527
67% 436,236
66% b) 173,942
66% 610,178
(101,725)
97,168 67%
(4,557)
78,723 131%
$ 74,165
(159,651)
145,747
(13,904)
60,000
$ 46,096
Beginning Net Working Capital per FY 2017 Requested Budget
a) Monthly revenue recorded in arrears. $49,360 received in March for February activity
Projection is YTD annualized ($302,085 + $49,360) / 8 x 12 = $527,169.
b) One time software maintenance fee of $24,421 paid in September. Remaining 50% of year projected at $69,000
527,169
527
527,696
436,236
157,964 15,978
594,200 15,978
77,169
77,169
(66, 504) 93,147
145,747
79,243 93,147
78,723 18,723
$ 157,966 $ 111,870
145,608
Page 19
CAPITAL PROJECTS
■ Campus Improvement
■ North County Campus
Deschutes County
General County Projects (Fund 142)
Through February 29, 2016
FY 2016 - Year to
Date (67% of Year)
of
Actual I Budget
FY 2016
Budget 1 Projection 1 Variance
Revenues
Property Taxes, Current $ 735,106 98% $ 750,000 $ 754,718 $ 4,718
Property Taxes, Prior 11,455 57% 20,000 20,000 -
Miscellaneous 16,442 n/a - 16,442 16,442
Inter -fund Charges
OHP-Alcohol/Drug (280) 0% a) 525,000 525,000
OHP -Mental Health (270) 338,029 64% a) 525,000 525,000
Road Department (325) 0% a) 150,000 150,000
Interest 6,336 58% 11,000 11,000
Total Revenues 1,107,367 56% 1,981,000 2,002,159 21,159.24
Expenditures
General
ADA Projects 31,745
General 218,148
Remodel Projects M & S 5,813
Health Services File Room 154
Total General Projects 255,860 448,590 448,590
Remodel Projects ,
Courthouse - District Attorney 63,084 100,000 100,000
Courthouse -sidewalk 82,729 90,000 90,000
P&P Stairs 36,440 36,440 36,440
P&P Programs Building 2,368 10,000 10,000
Road Dept Meeting Room 28,005 250,000 250,000
South County 207,548 207,548 207,548
Wall Street Services Building 294,748 842,452 842,452
Total Remodel Projects 714,922 1,536,440 1,536,440
Total Projects 970,782 49% 1,985,030 1,985,030
Internal Charges-ISF & Insurance 40,624 67% 60,906 60,906
Tech Improvements 120,471 134% 90,000 120,471 (30,471)
Total Expenditures 1,131,876 2,135,936 2,166,407 (30,471)
Revenues less Expenditures (24,509) (154,936) (164,248) (9,312)
Transfers In/(Out)
Campus Improvement (463) (120,000) 100% (120,000) (120,000)
Change in Fund Balance (144,509) (274,936) (284,248) (9,312)
Beginning Fund Balance 1,373,675 94% 1,460,000 1,373,675 (86,325)
Ending Fund Balance $ 1,229,166 $ 1,185,064 $ 1,089,428 $ (95,636)
Beginning Net Working Capital per FY 2017 Requested Budget 1,280,000
a) Contribution for remodels of Wall Street Services Building, South County and Road Department
jrf 3/9/2016
Deschutes County
Campus Improvement (Fund 463)
Inception (FY 2012) through Feburary 29, 2016
FINAL REPORT
IReceived and
Expended
RESOURCES:
Transfer in (Note A) $ 796,617
Transfer in - General Fund 150,000
Transfer in - General County Projects (142) 820,000
Energry Trust of Oregon 1,641
Oregon Judicial Dept Payment 30,526
Interest Revenue 11,493
Total Resources 1,810,277
EXPENDITURES:
Basement Jail/Boiler Demolition JB1 168,109
Basement Public File View JB2 141,862
1st Floor Public File View JB3 117,980
1st Floor Restrooms/Haslinger Court JB4 401,231
1st Floor DeHoog/Bagley Court/Jury Room JB5 81,702
Accounting Area Open Workspace JB6 40,257
Courthouse DA Offices JB7 34,348
Hearing Room Justice Bldg 2/Basement Phases 1/2 JB8 672,563
Justice Bldg -Breezeway Connection JB9 143,385
"Stone Building" 720
Internal Service Fund Charges 8,119
Total Materials & Services 1,810,277
Revenues less Expenditures $
Notes:
A. Remaining proceeds of the OSP portion of the FF&C borrowing for the OSP/E
Completed Projects
JRF 3/1/2016
Deschutes County, Oregon
Property Tax Payment Processing Analysis
Board Work Session March 23, 2016
In 2009 the Tax office contracted with US Bank to provide lockbox service to assist in processing
property tax payments. Taxpayers send a coupon with check payment to a PO Box in Portland, OR.
Payments that contain multiple coupons, no coupon, out -of -balance amounts, or correspondence, or
any payments received after the statutory due date are sent back to the tax office for processing.
Lockbox processing accounts for approximately 50% of November tax payment receipts. The Tax Office
receives an electronic file each day that is uploaded to our Helion Tax system to record tax payments.
Due to advances in technology related to payment processing, the cost to purchase payment processing
equipment and software has become affordable. Equipment and Software are now available that would
allow the County to process all property tax payments with existing staff. Property Tax payments would
be received here at the County facility and would be opened and sorted by the tax department staff and
processed using a digital check scanner. Payment batches would be systematically balanced and applied
to tax accounts daily and remotely deposited to Bank of the Cascades.
The cost of bringing this function in-house would consist of the initial capital outlay of approximately
$21,260. This includes the software and hardware needed and the set-up costs. Annually, it would cost
approximately $9,709, including $7,000 in bank fees and $2,709 in support/maintenance. No additional
staff is required. The comparison of Costs is shown below:
Property Tax Processing Operating Costs Comparison
Tax Processing Cost
Banking Costs
Lockbox processing
Maintenance Costs
Total Processing Costs
FY 2015 FY 2016 FY 2017
$6,555 ( $6,517 1 $7,000
$17,966 f $18,315
$2,709
$24,520 ! $24,832 $9,709
Investment Summary
System Component
Hardware
Software
Training & Install
Total Investment
Cost
$5,465
$10,395
$5,400
$21,260
Expected Savings
$15,123
The capital investment in this capability would be recouped through savings in operating costs in a year
and a half. Other Counties using this technology include Multnomah, Benton, Jefferson, Jackson,
Columbia, Lincoln and Polk. This technology is also used by the City of Redmond to process utility bills
and other receipts. The initial cost of this technology can be funded in FY 2017 with the Assessment and
Taxation Reserve fund.
1
1
i
i
Revenues:
Internal Premium Charges
Part -Time Employee Premium
Employee Monthly Co -Pay
COIL
Retiree / COBRA Co -Pay
Prescription Rebates
Claims Reimbursements & Misc
Interest
Total Revenues
Expenditures:
Personnel Services (all depts)
Materials & Services
Admin & Wellness
Claims Paid -Medical
Claims Paid -Prescription
Claims Paid-DentalNision
Stop Loss Insurance Premium
State Assessments
Administration Fee (EMBS)
Preferred Provider Fee
Other - Administration
Other - Wellness
Admin & Wellness
Deschutes On-site Clinic
Contracted Services
Medical Supplies
Other
Total DOC
Deschutes On-site Pharmacy
Contracted Services
Prescriptions
Other
Total Pharmacy
Total Expenditures
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
Health Benefits Trust
Statement of Financial Operating Data
FY 2015
Actual
$ 16,001,138
15,680
866,646
1,870,995
1,089,975
145,422
242,601
92,213
20,324,668
121,638
11,366,449
1,245,249
1,832,508
326,435
227,597
419,304
38,804
45,335
162,582
15,664,262
818,418
79,616
23,726
921,761
304,556
1,552,760
13,250
1,870,566
18,578,227
1,746,441
12,461,082
$ 14,207,523
July 1, 2015
through February % of
29, 2016 (67% of Budget
Fiscal Year)
$ 10,397,244
6,154
583,605
1,372,604
778,752
33,277
175,923
73,793
13,421,352
67,247
9,022,184
651,535
1,284,749
237,222
119,231
322,306
99,539
64,224
116,476
11,917,465
503,082
44,760
24,366
572,208
205,506
966,706
13,772
1,185,984
13,742,904
(321,552)
14,207,523
$ 13,885,971
% of Exp covered by Revenues 109.4%
Beginning Net Working Capital per FY 2017 Requested
Budget
97.7%
a) Projection - Eight months annualized
b) YTD Actual is July through January. Projection - YTD annualized
64% a) $
N/A a)
67% a)
72% a)
58% a)
26%
N/A
66%
65%
57%
73% a)
47% a)
63% a)
66%
50%
77%
216%
62%
78%
70%
62%
71%
89%
64%
71%
60% b)
63%
62%
69%
108%
FY 2016
Approved
Budget
,,/,&',974r /4 C .0/z07,,
FY 2016
Projection
$ Variance
16,153,000 $ 15,595,865 $ (557,135)
9,230 9,230
865,000 875,408 10,408
1,900,000 2,058,906 158,906
1,336,000 1,168,128 (167,872)
130,000 130,000
175,923 175,923
112,000 110,000 (2,000)
20,496,000 20,123,461 (372,539)
117,753 117,753
12,335,775
1,392,307
2,048,918
360,000
240,000
420,000
46,000
104,417
149,000
17,096,417
810,000
63,000
27,470
900,470
287,700
1,600,000
22,007
1,909,707
20,024,347
471,653
13,190,000
13,661,653
102.4%I
13,455,126
967,995
1,908,770
360,000
240,000
420,000
157,202
104,417
149,000
17,762,510
810,000
63,000
27,470
900,470
287,700
1,657,210
22,007
1,966,917
20,747,651
(624,190)
14,207,523
$ 13,583,333
97.0%1
14,327,000
(1,119,351)
424,312
140,148
(111,202)
(666,093)
(57,210)
(57,210)
(723,304)
(1,095,843)
1,017,523
$ (78,320)
Page 16
jrf 3/21/2016
March 9, 2016
Chair Alan Unger
Deschutes County
1300 NW Wall, Ste 200
Bend, OR 97701
Dear Chair Unger,
Thank you for your membership in the Association of Oregon Counties (AOC). We are honored to have Deschutes
County as a member of AOC!
AOC knows you have a difficult job. Counties are continually asked to do more with less. State and federal unfunded
mandates and unnecessary regulations make your job harder. But you are not working on this alone; AOC is here to
help.
Your AOC membership provides significant value and can save money, time and resources. With our diligent
advocacy for county interests in Salem and through the National Association of Counties (NACo) in Washington, D.C.,
we provide counties with a collective voice on issues facing Oregon's diverse economy. Advocacy efforts range from
community and economic development, to health and human services and public lands, transportation and veteran
services, to energy, environment and land use and public safety. In addition, these efforts also include specialty
advocacy issues like video lottery, PERS, and forest management.
AOC programs and services provide counties with opportunities to engage in innovative and transformational county
solutions, enhance the public's understanding of county government, and support to exercise exemplary leadership in
public service.
We hope you will continue to engage with AOC in 2016. There is no better way to shape our state advocacy efforts
than to ioin a steering committee. Monthly meetings are held in Salem with phone access. These committees are open
to all AOC members, and we urge you to get involved.
There are also at least two major events where we hope to see you. First, in Umatilla County June 12-14, at AOC's
2016 Spring Conference, where we will focus on the president's initiative — Resilient Counties — and discuss
everything from emergency preparedness, to jails and courts, infrastructure and transportation, to public health and
housing.
Second, we hope to see you in Lane County in 2016. AOC will hold our Annual Conference November 14-17. The
conference provides outstanding, one -of -a -kind opportunities for all county leaders and staff to learn, network, identify
tools and opportunities to use in your county, and guide the direction of the association.
Please be sure to take advantage of all that your membership has to offer. We are here to help you so please feel free
to contact us at any time at 503.585.8351. AOC values your continued participation and membership! We look forward
to working with you in the coming years!
Thank you,
l
Larry Givens
President, AOC
Commissioner, Umatilla County
1of3 1 P
Mike McArthur
Executive Director, AOC
Association of
Oregon Counties
Chair Alan Unger
Deschutes County
1300 NW Wall, Ste 200
Bend, OR 97701
alanu@deschutes.org
Cc: tammyb@deschutes.org
tony.debone@deschutes.org
sharon.ross@deschutes.org
Description (see page 2 for descriptive narrative on Dues Categories)
AOC General Fund Dues*
Public Lands Fund Dues*
Video Lottery Defense Fund Dues (voluntary dues)
Forest Management Sub -Committee Dues (voluntary dues; required for voting
privilege)
PERS (Public Employees Retirement System) Alliance Dues (voluntary dues)
AOC Veterans Fund Dues (voluntary dues)
Total amount due:
*payment of dues marked required for membership
Please direct inquiries to:
Kimi Wong, Fiscal Services Manager
Email: kwongPoregoncounties.org
Ph: 503.585.8351
2of3IPa e
Invoice no. 2016 AOC
For the period of:
Jan. 1— Dec. 31, 2016
Amount
$26,661.79
$ 9,360.48
$ 1,261.17
$ 3,185.46
$ 3,244.32
$ 5,370.04
$49,083.27
Please submit check payment along with
a copy of this invoice to:
Association of Oregon Counties
1201 Court Street NE, Suite 300
Salem, OR 97301-4110
Invoice - Continued
Invoice no. 2016 AOC
For the period of:
Jan. 1— Dec. 31, 2016
Description Narrative for Dues
CDCActi
OregonssoiaCountonofies
AOC General Fund Dues* (required for AOC membership)
General fund dues support AOC core operational expenses including finance, insurance, building rent, utilities and supplies. In
addition, these funds help pay for advocacy, communications, and education policy development, district and steering
committee meetings, and technical assistance to members.
Public Lands Fund Dues* (required for AOC membership)
Public lands fund dues allow AOC to carry out legislative advocacy on natural resource issues, foster communications between
county governing bodies and individual agencies, and develop natural resources policy.
Video Lottery Defense Fund Dues (voluntary dues)
Video lottery fund dues are dedicated to providing technical assistance and professional services related to the preservation of
shared revenues. Dues are .2186 percent of each county's video lottery revenues (as approved by budget committee).
Forest Management Sub -Committee Dues (voluntary dues; required for voting privileges)
This special assessment is directed to advocacy on federal forest issues. Funds allow AOC to coordinate with other national
efforts, obtain professional services, and conduct communications campaigns on federal legislation. Dues are based on national
forest receipts payments to each county.
PERS Alliance Dues (voluntary dues)
AOC collects dues for Public Employee Retirement System (PERS) Alliance, a collaboration with LOC, OSBA, and SDAO to support
policy advocacy and legal proceedings for labor and retirement fund issues. The assessment changed in 2016 to include all PERS
enrollees by County; not just county employees enrolled. This reflects the fact that all 36 counties benefit from AOC's work in
PERS, and should therefore be assessed the voluntary dues (see Board memo dated April 13, 2015).
AOC Veterans Fund Dues (voluntary dues)
AOC created a stand-alone Veterans Steering Committee in 2014 to help support Oregon's approximately 330,000 veterans.
Income from this assessment will help fund dedicated staff for work on veterans' issues. Key issues include advocacy for
increased state funding and support for the work of (CVSOs) - County Veterans Service Officers. Focus is on sustaining and
expanding collaborative partnerships with the Oregon Department of Veterans Affairs. Dues are assessed based on the number
of veterans per county @ $.35 per veteran; this new 2016 rate being approved by budget committee and membership at annual
business meeting Nov. 2015.
*payment of dues marked required for membership
3ofWage
Year
2014
2015
2016
AOC Dues
Public Veterans
General Dues Lands Lottery Forest Mgt. PERS Fund
24,164 $ 5,700 $ 659 $ 2,080 $ 3,785
25,227 1 $ 9,219 $ 1,153 1 $ 2,298 $ 3,670 1 $
26,662 1 $ 9,360 1 $ 1,261 1 $ 3,185 $ 3,244 1 $
Total
- $ 36,388
3,685 , $ 45,252
5,370 $ 49,083
•
< 9Ib-2016 ;1>
<1 61%1 QEOS
L !I,r
Ifl, 1, vn
Dear [Insert City Manager's name],
Board of County Commissioners
1300 NW Wall Street • Bend, Oregon 97703
TEL (541) 388-6570 • FAX (541) 385-3202
www.deschutes.org
boardna.deschutes.org
Alan Unger
Tammy Barley
Anthony DeBone
March XX, 2016
Deschutes County Health Services was recently awarded an Oregon Health Authority grant to
assess the costs and feasibility of implementing a tobacco retail licensing program within the
cities and county. We would like to invite your participation. Tobacco Retail Licensure (TRL)
is an effective, evidence -based, strategy to reduce the prevalence of youth tobacco use and is also
recommended in the 2016-2019 Central Oregon Regional Health Improvement Plan. We believe
that more research is needed to better understand how TRL implementation might affect our
communities. Please see the attached document for more information about TRL.
To accomplish this, we are convening a workgroup and inviting all cities to participate. Grant
funding allows for a stipend of up to $2,400 per city to compensate for staff time. Please
consider designating one to two staff (administrator level and/or elected official) to serve on the
workgroup that will meet four times through June 2017. The workgroup will be charged with
helping to guide the fiscal impact analysis which will assess the costs and feasibility of TRL. A
third party facilitator will convene the workgroup and be responsible for reporting key findings
to the Board of County Commissioners and each City Council. A majority of tobacco retailers
conduct business within city limits therefore each city's participation will be important to share
their perspectives. The assessment will help the county and cities to determine possible
resources needed, if a TRL program were pursued.
Please let Tom Kuhn, Community Health Program Manager, know if you are able to participate
in the workgroup or would like more information by Thursday, April 7th. Mr. Kuhn can be
reached by phone or e-mail at (541) 322-7410 or thomas.kuhn(a,deschutes.org.
We look forward to hearing from you soon!
Sincerely,
Alan Unger,
Chair, Deschutes County
February 8, 2016
To: Tom Anderson/BOCC
From: Dan Despotopulos
Subject: Fair Board applications
Tom:
We have received 11 applications for two Fair Board postions. The foliowing is the information they
provided to me.
1. RudvShupirg
34SSSVVSalmon
Redmond, Or. 97756
541'602-4843
2. Peggy Sweet
541'548'0639
teven Curley
71OOS\N51�St.
Redmond, Or. 97756
541-350-0628
4. Debbie Lane
POBox 968
Redmond, Or. 97756
541-480-9948
S. Karee Edwards
15845 W. Meadow Lane
Sisters, Or. 97759
541'719-0850
6. Miles Hutchins
3710 SW 30th St.
Redmond, Or. 97756
541-633-0563
7. Doug Williams
61119 River Bluff Trail
Bend, Or. 97702
224-456-0346
8. Benjamin Harris
541-797-2222 or cell 541-971-1431
9. Chris Kreutzkamp
Email — chrisiameskreutz@vahoo.com
10. Bill Kuhn
1125 NW Bond St.
Bend, Or. 97701
541-617-3559 or cell 541-480-2940
11. Karen Danielson
4278 SW Rhyolite Place
Redmond, Or. 97756
541-526-5713
Deschutes County Board of Commissioners
PO Box 6005, Bend, OR 97701-6005
1300 NW Wall Street, Suite 200, Bend, OR
Telephone: 541-388-6571 Fax: 541-385-3202
Website: www.deschutes.ore
DESCHUTES COUNTY
DISCRETIONARY GRANT PROGRAM APPLICATION
Today's Date: 13/7/2016
Project Beginning Date: I4/9/2016
Amount Requested: 11,500
IProject Name: I Vroom with the High Desert Museum
Project End Date: I 4/9/2016
I Date Funds Needed: 13/28/2016
Name of Applicant Organization:I Family Resource Center
Address:I 1130 NW Harriman St. #B
City & Zip Code: I Bend, 97701 I Tax ID #: 193-0990542
Contact Name(s):I Kim Pitts I Telephone #: 1541-389-5468
Fax #: I 541-389-8327 I Email Address: I kimp@frconline.org
On a separate sheet(s), please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and
activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will positively impact the community.
5. Identify the specific communities or groups that will benefit.
6. Describe how grant funds will be used and include the source and amounts of matching
funds or in-kind contributions, if any. Itemize anticipated expenditures*.
7. If the grant will support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
1. Describe the applicant organization, including its purpose, leadership structure, and
activities.
The Family Resource Center is a 501 (c)(3) managed by Chuck Keers, Executive
Director, and governed by a seven member Board of Directors. The Family Resource Center's
(FRC) mission is to strengthen family relationships through parent education and support. FRC
is the regional OPEC Hub, providing parenting education and support throughout the tri -county
region. In addition, FRC has partnered with the Early Learning Hub of Central Oregon (EL Hub)
to coordinate the Vroom pilot project for the region. Vroom is a daily app created to layer brain
building activities, for children birth -five, into parents existing routines. It is a tool developed by
the top twelve researchers in child development, targeting parent engagement and quality early
childhood experiences, as a means to create a shared culture on early learning. Latest brain
science tells us that children between the ages of birth and five have more brain growth during
this time than any other time -frame in life. Parents and caregivers play an integral part in
supporting this brain growth, and Vroom encourages parents to discover their brain building
potential. The target population for the Vroom pilot project is families of children birth through
five, with an emphasis on vulnerable populations (low income, rural and under -resourced
communities, children with cultural and linguistic needs, differently abled children, children in
disruptive and unstable family environments and children at risk for adverse effects of toxic
stress and trauma). To reach these target populations FRC has partnered with the multiple
agencies that directly provide services to them, helping layer Vroom into existing programming.
2. Describe the proposed project or activity: Vroom with the High Desert Museum
This project will support a free event at the High Desert Museum to promote Vroom and
kick-off the Week of the Young Child. This project will layer Vroom into a museum experience,
highlighting the importance of quality early childhood experiences and demonstrating how
parents can include brain building into everyday activities. This will be the first event of its kind;
Vroom brain building tips will saturate the High Desert Museum and its exhibits, aimed at
demonstrating Vroom's mission of making every moment a brain building moment. In addition to
the Vroom brain building tips, FRC will also provide a specific way that the tip can be used at
the High Desert Museum's exhibits. The tips and materials will be available for families in both
English and Spanish. Families will be encouraged to participate in the Vroom tips posted
through either a passport or puzzle to solve. Prizes will be available for those who complete
their passport or puzzle.
3. Provide a timeline for completing the proposed project or activity.
February 17 -March 1: High Desert Museum Initial Planning and Coordination
March 1 -April 1: Volunteer Recruitment
March 1 -April 9: Media and Press Releases Advertising the Event
March 1 -April 9: Materials Printed and Purchased
April 10: Event Day (Week of the Young Child Kick -Off)
4. Explain how the proposed project or activity will positively impact the community.
I -LABS and other research institutes, such as the Harvard Center on the Developing
Child, have recently discovered powerful evidence that early experiences shape brain
architecture in young children. During a child's first five years of life, around 700 neural
connections are formed per second, making it the most active period in life for brain
development. These connections are setting the foundation for all future learning, and
experiences and quality interactions with parents are the foundational interactions that actually
build brain architecture. Vroom's brain building tips are designed around this science, and by
providing parents with a quality early childhood experience, while at the same time giving them
the tools to continue these experiences at home, we are truly shaping future learning for all
children in Deschutes County. Hosting a free event targeted for young children and their families
at the High Desert Museum not only creates a culture of museum attendance, but also a culture
around the importance of quality early childhood experiences. By hosting the event at the High
Desert Museum, as well as during the Week of the Young Child, FRC will share an existing,
wonderful resource in the community, at the same time showcasing early learning and quality
early childhood experiences. Families, especially those who face barriers accessing the
museum, do not always realize what an interactive, joyful, and vibrant place the High Desert
Museum is for their young children. By bringing in Vroom, we are able to easily shift parent's
perspectives and notions about young children's participation at the museum, and create the
shared understanding that even the youngest members of our community can benefit from a
visit to the High Desert Museum.
5. Identify the specific communities or groups that will benefit.
Vroom was designed for every parent and caregiver of children birth to five, and the
event is accessible to all families of young children. However, the initial pilot project focuses on
vulnerable populations (low income, rural and under -resourced communities, children with
cultural and linguistic needs, differently abled children, children in disruptive and unstable family
environments and children at risk for adverse effects of toxic stress and trauma). By creating
this free event, FRC will provide access to this vulnerable population, eliminating one of the
barriers they traditionally face accessing the museum. Also, because of the established
partnerships with organizations that serve this vulnerable population, FRC will be able to
disseminate information and advertising in an effective, timely manner. This events materials
(tips, passports, etc.) and advertising will be provided in Spanish, in addition to English, making
the event's language accessible for the majority of Deschutes County citizens.
6. Describe how grant funds will be used and include the source and amounts of
matching funds or in-kind contributions, if any. Itemize anticipated expenditures.
See attached budget.
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INTERNAL REVENUE SERVICE
DISTRICT DIRECTOR
2 CUPANIA CIRCLE
MONTEREY PARK, CA 91754
Date: SEP 0 7 1993
PARENTS ACTIVELY CARING FOR TEENS
INC
PACT INC
C/O SUSAN HOLLERN
511 NW DRAKE RD
BEND, OR 97701-2319
Dear Applicant:
DEPARTMENT OF THE TREASURY
Employer Identification Number:
93-0990542
Case Number:
953237039
Contact Person:
TYRONE THOMAS
Contact Telephone Number:
(213) 894-2289
Our Letter Dated:
May 8, 1989
Addendum Applies:
No
This modifies our letter of the above date in which we stated that you
would be•treated as an organization that is not a private foundation until the
expiration of your advance ruling period.
Your exempt status under section 501(a) of the Internal Revenue Code as an
organization described in section 501(c)(3) is still in effect. Based on the
information you submitted, we have determined that you are not a private
foundation within the meaning of section 509(a) of the Code because you are an
organization of the type described in section 509(a)(1) and 170(b)(1)(Anvi).
Grantors and contributors may rely on this determination unless the
Internal Revenue Service publishes notice to the contrary. However, if you
lose your section 509(a)(1) status, a grantor or contributor may not rely on
this determination if he or she was in part responsible for, or was aware of,
the act or failure to act, or the substantial or material change on the part of
the organization that resulted in your loss of such status, or if he or she
acquired knowledge that the Internal Revenue Service had given notice that you
would no longer be classified as a section 509(a)(1) organization.
If we have indicated in the heading of this letter that an addendum
applies, the addendum enclosed is an integral part of this letter.
Because this letter could help resolve any questions about your private
foundation status, please keep it in your permanent records.
If you have any questions, please contact the person whose name and
telephone number are shown above.
In 1994 Parents Actively Caring for Teens, Inc. was
ammended in name to Family Resource Center
Of Central Oreeon
Sincerely yours,
1.-1)01,,Asarikelais
Michael J. Quinn
District Director
Letter 1050 (DO/CG)
•
5.ubmit the original
and one true copy
510 00
'4egistry Number:
SECRETARY OF STATE THIS SPACE For OFFICE
Corporation Division
Business Registry /L
158 12th Street NE
Salem, OR 97310-0210 2_3 — eP9d5-AR
(503) 37B-4166
ARTICLES OF AMENDMENT
Nonprofit Corporation
/iPLjJ TYPE lin PRINT IN RLACIK•ttili:••:,:s....- .1.
1. Name of the corporation prior to amendment:
PARENTS ACTIVELY CARING MR TEENS. INC.
2. On a separate sheet, please slate the article number(s) and set forth the article(s) as it is
amended to read.
3. The amendment(s) was adopted on February 22 , 19 94 . 01 more than one amendment
was adopted, identify the date of adoption of each amendment.
4. Check the appropriate statement:
Gn Membership approval waS not required. The amendment(s) was approved by a
sufficient vote of the board ol directors or incorporators.
El Membership approval was required. The membership vote was as folldws:
Class(es) entitled Number oI members NuMber of votes Number oI voles Number 01 vol -
10 vote entitled to vote Witted to be cast cast for cast ageills!
Execution:
Signature
I PM iftWC
Printed name
Person to contact about this filing: NEIL R. BRYAIff
Name
Title
(503) 382-331
Daytime phone numhp,
. Make checks payable to the Corporation Division. Submit the completed form and lee to: Corporation Div
Business Registry, 158 12th Street NE, Salem, oregon 97310-0210.
NP -2 (4/90)
rr'
ARTICLES OF AMENDMENT
Nonprofit Corporation
section 2:
ARTICLE 1:
p.ctt.001\1600.Hnrb
Name of the corporation:
"family Resource Center of Central Oregon.„
What is Vroom?
Vroom is a national early learning initiative that empowers parents to turn everyday activities into brain building moments
with their children. Based on the latest science and designed to fit into parents' existing routines, Vroom can be accessed via
its Smartphone app or other free materials in both English and Spanish. Learn more at the Vroom website:
www.ioinvroom.orq
How is Oregon Involved in Vroom?
The Oregon Department of Education's Early Learning Division has partnered with the Bezos Family Foundation to launch
Vroom in Oregon. Currently, there are 16 pilot sites spread across the state promoting Vroom in their communities. These
include Early Learning Hubs, community organizations, Head Start programs, and others. These groups are working hard to
ensure that all Oregon parents with children ages 0-5 have access to Vroom. If you are interested in contacting the pilot site
in your area, please visit the Vroom page on the Early Learning Division's website for more information:
www.oresonearlvlearni ne.com/vroom
Vroom Pilot Sites
• Marion and Polk Early Learning Hub, Inc.
a North Central Education Service District Early Education
• Southern Oregon Early Learning Services
0 Wellness and Education Board of Central Oregon
® Black Parent Initiative
® Early Learning Washington County
B Insights Teen Parent Services
Lane Early Learning Alliance
O Klamath Tribes/Chiloquin Early Literacy Project
Frontier Early Learning Hub
W South -Central Early Learning Hub
® Yamhitl CCO/Early Learning Hub
• Clackamas ESD Oregon Head Start Prekindergarten Program
Wallowa County Cradle to Career
• Malheur County Cradle to Career
(' Healthy Beginnings
Questions? Requests?
Contact Ari Wubbold, Vroom Coordinator
ari.wubbold(n'state.or.us and 503.947-2572
EARLY
LEARNING
DIVISION_
BOCC-Department Overview
The County Commissioners are the elected representatives of the citizens of Deschutes County and are the link
between the citizens and County government. The Board of County Commissioners (BOCC) is the
policymaking body comprised of three at -large elected officials each serving a four-year term. Alan Unger took
office in 2009 and was re-elected to serve from 2013 to 2017. Tammy Baney took office in 2007 and was re-
elected for the 2015 to 2019 term. Anthony DeBone began as a commissioner in 2011 and was re-elected to
serve from 2015 to 2019.
The Board's duties include executive, judicial (quasi-judicial) and legislative authority over policy matters of
countywide concern. Adoption of the County budget is also one of the Board's responsibilities. To implement
policy and manage day-to-day operations, the Board appoints a County Administrator, as well as a County
Legal Counsel. Additionally, the Board is the governing body for the Sunriver Service District, 9-1-1 Service
District, Extension/4-H Service District, the Black Butte Ranch Service District, as well as for the debt service
for the Sunriver library.
The Board takes a lead role in working with and lobbying the Oregon State Legislature and Oregon's U.S.
Congressional delegation. Inter -jurisdictional work also takes place with the governing bodies in the four cities
located in Deschutes County (Bend, Redmond, Sisters and La Pine) and other regional governments in
addressing matters of mutual concern.
Appointments and Affiliations
Individual members of the Board also represent the County through
appointments or affiliations with various community boards and
agencies.
Tammy Baney
• AOC Legislative Committee Member
• Arts Central Ex -Officio Member
• Association of Oregon Counties - Past President
• Deschutes County Board of Commissioners - Vice Chair
• Central Oregon Health Council - Chair
• COVA (Central Oregon Visitors' Association)
- Member
• Family Access Network Ex -Officio Member
• Governor's Transportation Visioning Panel, Co -Chair
• Healthy Beginnings Ex -Officio Member
• KIDS Center Advisory Board Member
• NACo (National Association of Counties) Human
Services & Education Committee
• Oregon Housing Council Member
• Oregon School Immunization Law Advisory
Committee - Member
• Oregon Transportation Commission - Chair
• ORMAP (The Oregon MAP) Board Member
• Public Safety Coordinating Council - Vice Chair
• Wellness and Education Board of Central
Oregon - Member
•
•
•
•
•
•
•
•
Anthony DeBone
AOC - Communications - Member
AOC - Energy & Environment Committee - Member
Bend MPO (Metropolitan Planning Organization)
- President
Central Oregon Area Commission on Transportation
- Alternate
City of Bend Urban Growth Boundary Committee
- Member
COIC (Central Oregon Intergovernmental Council)
- Alternate
Deschutes County Audit Committee Member
Deschutes County Historical Society - Ex -Officio Member
Economic Development for Central Oregon (EDCO)
Executive Committee
La Pine/Sunriver Economic Development
Committee - Member
NACo Telecommunications - Technology Steering
Committee Member
NeighborImpact Board Member
Project Wildfire - Commissioner Representative
PSCC - Public Safety Coordinating Council - Alternate
Board Representative
Sisters Economic Development Advisory Committee
-Member