2016-161-Resolution No. 2016-008 Recorded 4/22/2016 CI
REVIEWED DESCHUTESBLANKENSHCOUNTY IP, CLERKS �}iQ16,461
f COMMISSIONERS' JOURNAL 04/22/2016 03:59:32 PM
LEGAL COUNSEL IIIIIjIIjIIIIIIIIIIILIIIIIIIIII
201 - 61
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY,OREGON
A Resolution Approving a Grant Application with *
the Oregon Department of Revenue * RESOLUTION NO. 2016-008
*
WHEREAS, Deschutes County is applying to the Department of Revenue in order to participate in the
Assessment and Taxation Grant; and
WHEREAS, this state grant provide funding for counties to help them come into compliance or remain
in compliance with ORS 308.232, 308.234, ORS Chapters 309, 310, 311, 312, and other laws requiring equity
and uniformity in the system of property taxation; and
WHEREAS, Deschutes County has undertaken a self-assessment of its compliance with the laws and
rules that govern the Oregon property tax system. County is generally in compliance with ORS 308.232,
308.234, ORS Chapters 308, 310, 311, 312, and other laws requiring equity and uniformity in the system of
property taxation ,now,therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. County agrees to appropriate the budgeted dollars based on 100 percent of the expenditures
certified in the grant application in the amount of$5,539,010, the total expenditure amount for consideration in
the grant. If 100 percent of the expenditures is not appropriated or the county is out of compliance with the laws
referred to in the recitals, no grant shall be made to the county for the quarter in which the county is out of
compliance.
Section 2. County designates Scot Langton, County Assessor, phone number (541)388-6513, email
address scotl@co.deschutes.or.us ,as the county contact person for this grant application
DATED this !oday of ,2016.
BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
(//j4,1&-
ALAN UNGER, Chair C
to ,
TAMMY BANEY,Vice A'r
ATTEST: af—HoZ9471-"/----
Recording
Secretary ANTHONY(TONY)DeBONE, Commissioner
PAGE 1 OF 1
4/8/2016
Form 1
Grant Application Staffing
2016-2017
Approved FTE Budgeted FTE Change
Deschutes County Current Year Coming Year (Column 2
( 2015-2016 ) ( 2016-2017 ) less Column 1)
A.Assessment Administration
Assessor, Deputy,etc. 2.00 2.00 0.00
Assmt.Support Staff, Deed Clerks,&Data Entry Staff 9.50 9.50 0.00
Total Assessment Administration 11.50 11.50 0.00
B.Valuation-Appraisal Staff
1 Chief Appraisers/Appraiser Supervisor 1.00 1.00 0.00
Lead Appraisers 0.00 0.00 0.00
Residential Appraisers 6.70 6.70 0.00
CommerciaVlndustrial Appraisers 2.50 2.50 0.00
Farm/Forest/Rural Appraisers 0.50 0.50 0.00
Manufactured Structure/Floating Structure Appraisers 0.80 0.80 0.00
Personal Property Appraisers 2.00 2.00 0.00
Personal Property Clerks 0.00 0.00 0.00
Sales Data Analyst 1.00 1.00 0.00
Data Gatherers&Appraisal Techs 2.50 2.50 0.00
Total Valuation-Appraisal Staff 17.00 17.00 0.00
C.Clerk/BOPTA Staff 0.52 0.52 0.00
D.Tax Collection& Distribution Administration
Administration,Deputy,etc. 3.40 3.40 0.00
Support&Collection Staff 0.70
0.70 0.00
Tax Distribution 0.20 0.20 0.00
Foreclosure&Garnishment 0.20 0.20 0.00
Total Tax Collection&Distribution Staff 4.50 4.50
0.00
E.Cartography&GIS Administration
Cartographic/GIS Supervisor 1.00 1.00 0.00
Lead Cartographer 0.00 0.00 0.00
Cartographers 3.00 3.00 0.00
GIS Specialist 0.00 0.00
0.00
Total Cartographic&GIS Staff 4.00 4.00
0.00
F.A&T Data Processing Staff 3.75 3.75
0.00
G.Total A&T Staffing(the sum of A-F above) 41.27 41.27
0.00
1/1
4/8/2016
Form 2
Explanation of Staffing Issues
2016-2017
Deschutes County
In this section,explain any difference between approved staffing for the current year and staffing for the budgeted year. Explain why any funded
positions were unfilled for the current year.Use this form to describe the intended use of nonpermanent workers(temporary help,project
temporaries,and contractors)by A&T function,along with their cost.Note any special or unique aspects regarding who accomplishes the work and
how they accomplish it related to Forms 4, 5,and 6.For example,if you use staff to perform personal property functions,other than reported on
Form 1,Section B,note that here and include the FTE. ... Show More
N/A
1/1
4/8/2016
Form 3
General Comments
2016-2017
Deschutes County
Use this form to describe any issue in your budget that needs further clarification. Examples would be significant changes on Form 7,purchase of a
new data processing system,salary increases,new car purchases,personal services costs for mapping,etc.You may also use this form to document
any miscellaneous comments. ... Show More
N/A
1/1
4/8/2016
Form 4
Valuation-Appraisal Resources
2016-2017
Deschutes County
Number of Accounts Number of FTE
by Activity by Activity
Actual Estimated Actual Estimated
Activities ( 2015-2016 ) ( 2016-2017 ) ( 2015-2016 ) ( 2016-2017 )
1.Real Property Exceptions,Special
Assessments,and Exemptions
New Construction 3400 4000 6.37 6.37
Zone Changes 12 10 0.01 0.01
Subdivisions,Segregations, Consolidations 643 700 0.15 0.15
Omitted Properties 18 15 0.01 0.01
Special Assessment Qualification and 154 160 0.40 0.40
Disqualification
Exemptions 570 600 0.20 0.20
Subtotal 4797 5485 7.14 7.14
2.Appeals and Assessor Review
Assessor Review and Stipulations 70 100 0.11 0.10
BOPTA 126 150 0.20 0.20
Department of Revenue 0 0 0.00 0.00
Magistrate Division-Tax Court 4 4 0.10 0.10
Regular Division-Tax Court 0 1 0.00 0.01
Subtotal 200 255 0.41 0.41
3.Real Property Valuation
Physical Reappraisal 1425 2542 4.00 4.00
Recalculation only-no appraisal review 34276 35000 1.75 1.75
Subtotal 35701 37542 5.75 5.75
4.Business Personal Property(returns mailed) 7550 7750 2.00 2.00
5.Ratio 1.30 1.30
6.Continuing Education 0.40 0.40
7.Other Valuation-Appraisal Activity 0.00 0.00
8.Total Valuation-Appraisal Staff(FTE) 17.00 17.00
i/l
4/8/2016
Form 5
Tax Collection/Distribution
Work Activity
2016-2017
Number of Accounts
by Activity
Deschutes County
Actual Estimated
( 2015-2016 ) ( 2016-2017 )
1.Number of accounts requiring roll corrections
Business Personal Property 43 50
Personal Property Manufactured Structures 9 15
Real Property 330 300
2.Number of accounts requiring a refund
Business Personal Property 30 25
Personal Property Manufactured Structures 24 15
Real Property 942 600
3.Number of delinquent tax notices sent
Business Personal Property 250 250
Personal Property Manufactured Structures 350 350
Real Property 4200 4200
4.Number of foreclosure accounts processed
Real Property only 24 15
5.Number of accounts issued redemption notices
Real Property only 30 30
6.Number of warrants 335 300
7.Number of garnishments 15 15
8.Number of seizures 0 0
9.Number of bankruptcies 174 180
10.Number of accounts with an address change processed 4892 4900
11.How many second trimester statements do you mail? 14200
12.How many third trimester statements do you mail? 13200
13.Does the county contract for lock box service? NO
14.Does the county use in-house remittance processing? Yes
15.Is the tax collector combined with another county function? Yes
If tax collector is combined with another county function,please describe that function.
The Tax Department is part of the Finance Department
1/1
4/8/2016
Form 6
Assessment and Administrative
Support and Cartography
Work Activity
2016-2017
Deschutes County
Assessment and Administrative Support
Work Activity
Numbers by Activity
Actual Estimated
( 2015-2016 ) ( 2016-2017 )
1.Number of Deeds Worked 15500 16000
Cartography Work Activity
Numbers by Activity
Actual Estimated
( 2015-2016 ) ( 2016-2017 )
1.Number of new tax lots 492 500
2.Number of lot line adjustments 350 350
3.Number of consolidations 60 60
4.Number of new maps 55 55
5.Number of tax code boundary changes 12 15
1/1
N O O N N O O 0 O 0 �'
T -.
N Cn LO CO O
C/) ct O A A .5 O O 0 CO dt N N N O
Q CO• 0CO 69 0 O O O + O
CV- cri c6 Cn c O O cri Cr;
O CD
U) COC) 3 'b Cd te COLO CO CO LO
�j 69 69 V ca •�+ 69 E9
In L!j
O E9 E9 cct et CIO "d69
H Fp r=4 ::1
V,---;
I-- r-• O O O
cd b.0 co co ai OA
69
cid .'op LiO c N � .5
4:1a)
H 69 C\I Q
N
03 O H U
da da.
A N N ^ >-, p
0 coO3 c
W s. at ti69 O 69
tio
U U
U
w
O 0 0 cN0 ta w �' 0 0 C
... T .- N N O •O O N
v7
O ,� CO dt N _O
A O 69 69 X O �.,• .c4 0
a
Q
s a
EH
N O b"
o O
N
b0A
C In N N-
°' d
Q r..., F • r CTO +�' H
� wc (.3 a 69 69 69 0 a) a
L 0t pa Q 0 0
0o of)L.0
a) 74 tcl
CO COT N O U
N O CO N 0 O el
N -4f NVee
y
O0 ~ s •OU) • - M 69 1.0o `n 0
*Q h" M O N a] Cof) F-i .-.
O0 cd
0
,o
N 5 0 :--�
T in O c0 b to . Q O +
, O In 0 69 T 63
••-, er O c) 0 0. •^ R N
o 5
000 N L •
0
ami 0 T tfta) 4. v a) •0 O
+-
< Q o d
_
al) ci -co
0'vy .'. i-,
'd 0
CI) c.EO - p X p 000 X t0dOIQ.
^ 0 N 0 0 x O
0 o¢4 d N v, O — w
Cn
W 0 N O
• N
rn �.
CI.) bp b ° a.,
C)r- v) v� 41 0 .
R •_Uczt v y„ N '' by N 0 = O+••- b C~
aa)i a Q.. k+ fin. �. ,�, f�. v O
V WQ �. " �-+ os Ct • cd _C +; 0 d CA 0 00. C cC ) ' +-
C • V a2 0 1y 0U O ¢ 'd vJTb
ct .O 4 -I- as O K
O QW • s. 0 U bA
cJ. - o teO +�+0 00QV.= Gt, 4- O 4- ›, 4' >, a+ 4-
0
Q ;., a , , H .� ^ H H ) w 3 H H U H
A V .- CA rn �f * il � o0 o� o