2016-245-Minutes for Meeting June 01,2016 Recorded 6/10/2016I
DESCHUTES
NANCY BLANKENSHIP,FCOUNTY CLERK
DS Cil2016445
COMMISSIONERS' JOURNAL 06/10/2016 01:53:00 PM
11111 111111111111111111111
For Recording Stamp Only
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ora
MINUTES OF BUDGET MEETING
COMPENSATION FOR ELECTED OFFICIALS
WEDNESDAY, JUNE 1, 2016
Allen Room, Deschutes Services Building
Present were Tom Anderson, County Administrator; Erik Kropp, Deputy County
Administrator; Mike Maier, Jimm Burton and Bruce Barrett, citizen members of
the Budget Committee; Loni Burk, Finance; Danielle Fegley and Terri Lorenz,
Human Resources; and citizen Phil Henderson.
Meeting minutes were taken by Bonnie Baker.
The topic of discussion was elected officials' compensation.
Chair Bruce Barrett opened the meeting at 12:05 p.m.
Danielle Fegley provided a handout showing comparable compensation of similar
Oregon counties. (A copy is attached for reference.) Some of the positions are not
handled in the same way, and some are not elected. There are benchmark counties
that can work for this analysis.
A compensation study is now being compiled on many County positions since this
has not been done for years. She explained how they use the percentile figures for
this process. Erik Kropp stated that it is important to look at the position and not
the person.
Minutes of Budget Meeting
Wednesday, June 1, 2016 Page 1 of 4
The Treasurer position is difficult to evaluate because it is a part-time elected
official. To change this, the County would have to be a home rule county. The
classification and compensation study will look at the Finance/Treasurer position
as a whole.
Most cost of living adjustments are set at 1.5%, except for a negotiated 2% for
AFSCME for the coming year.
Regarding the annual base salaries, other counties are going through the same
process so their numbers will likely change. Mike Maier noted that Deschutes
County is the only one that requires the Justice of the Peace to be an attorney.
Ms. Fegley stated that as far as they can learn from other counties, extras such as
deferred compensation, a vehicle allowance, longevity and other compensation are
shown in the total annual compensation percentiles.
Two Clerks are non -elected. The Clerk's pay is less than the median of others.
The Commissioners receive less than all but one other county. The District
Attorney is on par with the median but receives less than two other counties.
Bruce Barrett said there is a movement for term limits for elected officials. He
sees the benefit of longevity. Mr. Maier stated that he does not recall any
Commissioner being here for more than two terms except for two. He does not
think a slight increase in compensation would make someone decide to run for
another term.
Mr. Barrett asked if they could develop salary steps and not have to address
longevity pay. Mr. Maier feels that salary should be the same but longevity is
different. They need either to keep this or adjust salary to include it. Ms. Fegley
said most counties work off a number and do not have longevity pay. Mr. Kropp
stated that some counties offer a vehicle allowance and other types of pay that they
do not have here. Mr. Maier feels this amount is a small recognition of the
experience they bring to the job. Jimm Burton feels there is a lot of benefit from
having someone here for a while. Mr. Maier said it is not based on a percentage.
Mr. Barrett suggested that they eliminate longevity pay and make an adjustment
another way, with a benchmark to base pay.
MAIER: Move to eliminate longevity pay for Commissioners.
BARRETT: Second.
Minutes of Budget Meeting Wednesday, June 1, 2016 Page 2 of 4
VOTE: MAIER: Yes.
BARRETT: Yes.
BURTON: Yes,
Mr. Maier said that to offset this amount, they should go to a 5% COLA, but it
would still be below the median.
MAIER: Move a 5% COLA for the Commissioners on base salary.
BARRETT: Second.
VOTE: MAIER: Yes,
BARRETT: Yes.
BURTON: Yes.
Motions were made, seconded and approved as follows (with all else to remain the
same):
• Adjust the Assessor with a 2% COLA.
• Adjust the Clerk with a 3% COLA.
Adjust the District Attorney with a 1.5% COLA.
• Adjust the Justice of the Peace with a 1.5% COLA.
• Adjust the Treasurer with a 1.5% COLA on the stipend piece.
Mr. Kropp noted that the Finance Director part would be 1.5% anyway, so the
Treasurer/Finance position would be 1.5% overall.
Mr. Maier noted that the Sheriff's compensation is higher than most of the others.
Some of this has to do with the length of the person being in the Department. No
COLA was given last year. Labor contracts for the deputies have usually come in
at a COLA for 1.5%. Mr. Maier stated that the Sheriff has to earn a certain amount
more than the next in command. Ms. Fegley said the Captains are part of the non -
represented pay study underway. The top step for a Captain is about $132,000.
The compression level is also being analyzed.
The Committee agreed to a 1.5% COLA for the Sheriff, with all else to remain
the same.
Being no further discussion, the session ended at 12:55 p.m.
Minutes of Budget Meeting
Wednesday, June 1, 2016 Page 3 of 4
DATED this b Day of
Deschutes County Board of Commission
ATTEST SIGNATURES:
d5r1M/11
Recording Secretary
Alan Unger, Chair
2016 for the
Tammy Baney, Vice
a5t-)0(
Anthony DeBone, Commissioner
Minutes of Budget Meeting Wednesday, June 1, 2016 Page 4 of 4
DESCHUTES COUNTY
Summary
Elected Officials Survey
May 27, 2016
This survey includes the following elected positions:
Assessor
Clerk
Commissioner
District Attorney
Sheriff
Justice of the Peace
Treasurer
Salary data was collected from the following Oregon Counties:
Population
Benton 90,005
Clackamas 397,385
Deschutes 170,740
Jackson 210,975
Lane 362,150
Marion 329,770
DESCHUTES COUNTY
Summary
May 27, 2016
Recap
Compensation Philosophy: 2014 Recap at 50% percentile
Treasurer comparison difficulties
457 Contribution for Elected Officials is a "match" - maximum 3%
Deschutes County is only entity to receive Longevity Add Pay
Elected Official COLA Summary
1/1/2015 Base 1/1/2016 Base 50th
Elected Officials 7/1/2014 COLA 50th Percentile 7/1/2015 COLA Percentile
Assessor 4.0% -0.60% 1.5% 0.88%
Clerk 4.0% -1.87% 6.0% -1.07%
Commissioners 3.0% -5.23% 3.0% -5.87%
DA 3.0% 1.26% 1.0% 0.89%
Sheriff 3.0% 10.98% 0.0% 10.33%
Treasurer 0.0% 21.95% 0.0% 6.24%
JOP 3.0% 7.86% 0.0% 3.84%
JOP - Justice of Peace
Non -elected positions
Bargaining Unit 7/1/2014 COLA 7/1/2015 COLA 7/1/2016 COLA
NonReps, IUOE,
DCDAA, FOPPO 1.6% 1.5% 1.5%
911, DCSEA 1.6% 1.5% under negotiation
AFSCME 1.6% 2.0% 2.0%
Page 1
Percentile
Percentile
DESCHUTES COUNTY SALARY SURVEY
for
ELECTED OFFICIALS
May 2016
Annual Base Salary Percentile
Benton
Clackamas
Jackson
Lane
Marion
Base Salary Base Salary
$108,826 $108,826
$106,264 $96,257
$99,622 $92,622
$101,524 $106,691
$100,194 $90,938
Base Salary
Base Salary (State
and County) Base Salary Base Salary Base Salary
$94,071 $131,677 $110,245 $134,387
$89,542 $166,272 $165,009 $165,473 $98,227
$94,956 $142,788 $111,072 $115,378 $80,766
$74,298 $153,171 $123,489 $133,721 $47,755
$84,968 $146,702 $134,826 $124,312 $94,286
Notes:
Salary and comp is current as of January 1, 2016
For non -elected positions with a salary range, the top step of the range is presented
Page 2
DESCHUTES COUNTY SALARY SURVEY
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ELECTED OFFICIALS
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$185,876 $165,473
$117,736 $115,378
$140,847 $133,721
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Benton (non -elected)
Clackamas
Jackson
Lane
Marion
DESCHUTES COUNTY SALARY SURVEY
for
ELECTED OFFICIALS
May 2016
Assessor - Annual
$108,826 6.00%
$106,264 6.00%
$99,622 6.00%
$101,524 6.00%
$100,194 6.00%
3.00%
6.27%
0.00%
2.00%
7.50%
$6,780
$118,816
$119,702
$105,599
$117,098
$114,171
Notes:
Lane receives a car allowance of $6,780 per year - included as Other Add Pay
Salary and comp is current as of January 1, 2016
For non -elected positions, the top step of the range is presented (Benton)
* DC Assessor receives longevity pay - included as Other Add Pay
Page 4
DESCHUTES COUNTY SALARY SURVEY
for
ELECTED OFFICIALS
May 2016
Clerk - Annual
Benton (non -elected) $108,826 6.00%
Clackamas $96,257 6.00%
Jackson $92,622 6.00%
Lane (non- elected) $106,691 6.00%
Marion $90,938 6.00%
3.00%
6.27%
0.00%
2.00%
7.50%
$118,816
$108,430
$98,179
$115,354
$103,624
Notes:
Salary and comp is current as of January 1, 2016
For non -elected positions, the top step of the range is presented (Benton and Lane)
* DC Clerk receives longevity pay - included as Other Add Pay
Page 5
Benton
Clackamas
Jackson
Lane
Marion
DESCHUTES COUNTY SALARY SURVEY
for
ELECTED OFFICIALS
May 2016
$94, 071
$89,542
$94, 956
$74,298
$84,968
Commissioners - Annual
6.00%
6.00%
6.00%
6.00%
6.00%
3.00%
6.27%
0.00%
0.00%
7.50%
$102,707
$100,866
$4,800 $105,741
$6,780 $85,943
$96,821
Notes:
Jackson receives a car allowance of $4,800 per year - included as Other Add Pay
Lane receives a car allowance of $6,780 per year - included as Other Add Pay
Lane County Commissioners voluntarily waived their 2% deferred comp for 2016
Salary and comp is current as of January 1, 2016
* Two of three Deschutes County Commissioners receive longevity pay - included as
Other Add Pay. Third Commissioner has not reached the 5 -year minimum service.
Page 6
DESCHUTES COUNTY SALARY SURVEY
for
ELECTED OFFICIALS
May 2016
District Attorney - Annual
Benton
Clackamas
Jackson
Lane
Marion
$101,520 $30,157 $131,677 6.00% 3.00% $140,537
$119,496 $46,776 $166,272 6.00% 6.27% $179,357
$119,496 $23,292 $142,788 6.00% 0.00% $151,355
$119,496 $33,675 $153,171 6.00% 2.00% $6,780 $170,262
$119,496 $27,206 $146,702 6.00% 7.50% $158,181
Notes:
401/457 deferred amounts are calculated on the county portion only for all entities
PERS contribution of 6% is assumed on total salary - paid by County and State respectively
Lane receives a car allowance of $6,780/annually - included as Other Add Pay
Salary and comp is current as of January 1, 2016
* DC DA has not reached the 5 -year minimum service to receive longevity pay
Page 7
Benton
Clackamas
Jackson
Lane
Marion
DESCHUTES COUNTY SALARY SURVEY
for
ELECTED OFFICIALS
May 2016
$110,245
$165,009
$111,072
$123,489
$134,826
Sheriff - Annual
6.00%
6.00%
6.00%
6.00%
6.00%
3.00%
6.27%
0.00%
2.00%
7.50%
$120,365
$185,876
$117,736
$6,780 $140,847
$153,634
Notes:
Lane receives a car allowance of $6,780 per year - included as Other Add Pay
Salary and comp is current as of January 1, 2016
* DC Sheriff receives longevity pay - included in Other Add Pay
Page 8
DESCHUTES COUNTY SALARY SURVEY
for
ELECTED OFFICIALS
May 2016
Justice of the Peace (JOP) - Annual
Benton (no position)
Clackamas
Jackson
Lane
Marion
$98,227 6.00%
$80,766 6.00%
$47,755 6.00%
$94,286 6.00%
6.27%
0.00%
2.00%
7.50%
$110,649
$85,612
$51,633
$107,439
Notes:
Deschutes County is part-time: salary is annualized (actual is $55,522 for .61 FTE)
Lane County is also part time: salary is annualized (actual is $38,204 for .8 FTE)
Lane County JOP does not receive the car allowance
Salary and comp is current as of January 1, 2016
* DC DA receives longevity pay - included in Other Add Pay
Page 9
DESCHUTES COUNTY SALARY SURVEY
for
ELECTED OFFICIALS
May 2016
Finance Director/Treasurer - Full Salary Annual
Benton (one combined position that
handles both functions)
Clackamas (* Non -rep CFO plus
$134,387 6.00% 3.00%
elected Treasurer sats combined) $165,473 6.00% 6.27%
Jackson (one combined position that
handles both functions) $115,378 6.00% 0.00%
Lane (*CFO/Treasurercombined) $133,721 6.00% 2.00%
Marion (* Non -rep CFO plus elected
Treasurer sals combined)
$124,312 6.00% 7.50%
$146,724
$186,399
$122,301
$144,579
$141,654
Notes:
Benton and Jackson have non -elected positions that include treasurer duties - no stipend
or elected post - top step of range is used
Deschutes County 457 match is on Treasurer stipend only ($345 added into total pay)
Salary and comp is current as of January 1, 2016
DC Treasurer has not reached the 5 -year minimum service to receive longevity pay
* For Clackamas and Marion (counties with an elected and a non -rep), we used 90% CFO
salary (top step) and 10% Treasurer salary
*Lane County has two non -elected positions: Sr Manager handles Treasurer duties and
Dir of Operations handles Finance Dept - used same 90/10 logic and top step of both
salary ranges
Clackamas, Lane and Marion pay deferred comp on their non -rep positions
Page 10