2016-300-Minutes for Meeting June 01,2016 Recorded 6/27/2016I.. 9.1 6 21116
DESCHUTES
NANCY BLANKENSHIP,FCOUNTY CLERK
DS 4J 7016'344
COMMISSIONERSJOURNAL 06/27/2016 02:04 14 PM
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2014-300
For Recording Stamp Only
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUDGET MEETING — 9-1-1 SERVICE DISTRICT
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, JUNE 1, 2016
Allen Room, Deschutes Services Building
Present were Commissioners Anthony DeBone, Alan Unger and Tammy Baney.
Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy
County Administrator; Mike Maier, Jimm Burton and Bruce Barrett, citizen
members of the Budget Committee; Wayne Lowry and Loni Burk, Finance; Steve
Reinke, 9-1-1 Service District Director; Sara Crosswhite, 9-1-1 Service District
Operations Manager; and Nanette Howard, 9-1-1 Service District Administrative
Assistant.
Meeting minutes were taken by Nanette Howard
Chair Bruce Barrett opened the meeting at 3:45 p.m.
Director Reinke presented the FY 2017 proposed budget for the Deschutes County
9-1-1 Service District. He explained the Strategic Plan, first established by District
stakeholders in 2014, set forth clear objectives for the District's operations. Those
objectives include having sufficient staff to ensure law enforcement dispatchers act
as call takers only when necessary; having two dispatchers devoted to fire on a
24/7 basis; having a supervisor present on a 24/7 basis; having the ability to deploy
staff in accordance with activity levels; and achieving OAA (Oregon Accreditation
Alliance) accreditation.
Minutes of Budget Meeting
Wednesday, June 1, 2016 Page 1 of 3
In response to Commissioner DeBone's inquiry, Director Reinke identified the
lowest activity level in dispatch occurs after 3:00 a.m., at which time minimum
staffing currently decreases to four employees. When all employees are hired to fill
vacancies, s1a.ffinB illud1 l rcccivcrs and one law
enforcement data channel dispatcher on the floor during hours with peak activity.
In response to Mike Maier's inquiry, Director Reinke confirmed incentives are
offered to attract applicants. Most recently, outreach efforts have included using
social media, but finding qualified applicants continues to be a challenge.
Director Reinke outlined ongoing capital projects including the replacement of the
existing 9-1-1 and administrative phone systems; the replacement of the Computer
Aided Dispatch (CAD) system; and the deployment of a new radio system. The
phone system and radio projects will be completed within FY 2017.
Mike Maier sought clarification on where the planned facility improvements will
be. Director Reinke indicated the improvements are going to be within 9-1-1's
existing building along with a radio shop re -model for existing storage space in the
back of the facility parking lot.
Commissioner Baney commended the efforts of all involved in making the 9-1-1
Service District the organization it is. Those involved have worked hard to build
confidence and credibility within the community as evidenced by the
overwhelming passage of the 9-1-1 tax measure.
COMMISSIONER BANEY MOVED to approve the Deschutes County 9-1-1
Service District operating budget of $19,971,481 and set the tax rate at $.3618 per
$1,000 of assessed valuation (Fund 705). Motion seconded by Alan Unger, passed
unanimously.
COMMISSIONER BANEY MOVED to approve the Deschutes County 9-1-1
Service District Equipment Reserve budget of $4,598,483 (Fund 710). Motion
seconded by Alan Unger, passed unanimously.
Being no further discussion, the session ended at 4:20 p.m.
Minutes of Budget Meeting Wednesday, June 1, 2016 Page 2 of 3
DATED this ?9-"-) day of 41-A-1--
Deschutes County Board of Commissiders.
ATTEST SIGNATURES:
Recording Secretary
Minutes of Budget Meeting
2016 for the
Alan Unger, Chair
Tammy Baney, hair
Anthony DeBone, Commissioner
Wednesday, June 1, 2016 Page 3 of 3
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BUDGET COMMITTEE AGENDA
Wednesday, June 1st. 2016
3:15 - 3:45 PM General Fund(Fund 001-00 and 001-451
Deschutes County 9-1-1 County Service District
(Funds 705 and 7101
• Open public meeting and introductions
• Budget discussion; Special Requests 14/432
• Public comment
• Motions to:
1) Approve Deschutes County 9-1-1 County Service
District operating budget of $19,971,481 and set tax
rate at $.3618 per $1,000 of assessed valuation
(Fund 705)
2) Approve Deschutes County 9-1-1 County Service
District Equipment Reserve budget of $4,598,483
(Fund 710)
• Motions to be seconded
• Budget Committee votes
• Close budget meeting
3:45 - 4:45 PM
-,„
Program
Budget
Tall/Pa VP
6 / 222
7 / 274
Continue the Deschutes County budget meeting to
Thursday, June 2nd, at 9:00 AM
Page 2