2016-309-Minutes for Meeting May 23,2016 Recorded 6/27/2016NANCY BLANKENSHIP, COUNTY CLERK CJ
DESCHUTES COUNTY OFFICIAL RECORDS 1016.309
COMMISSIONERS' JOURNAL
0113111111111111111osmaom�:x:am
For Recording Stamp Only
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97703-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ora
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, MAY 23, 2016
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Present were Commissioners Alan Unger, Tammy Baney and Anthony DeBone.
Also present were County Administrator Tom Anderson and Deputy County
Administrator Erik Kropp; Dave Doyle and John Laherty, County Counsel; Mike
Berry, Surveyor; Will Groves, Community Development; Timm Schimke, Solid
Waste Department; and several other citizens.
CALL TO ORDER
Chair Unger called the meeting to order at 10:00 a.m.
2. PLEDGE OF ALLEGIANCE
3. CITIZEN INPUT
None was offered.
Minutes Board of Commissioners' Business Meeting Monday, May 23, 2016 Page 1 of 5
ACTION ITEMS
4. Before the Board was Consideration of First Reading, by Title Only, of
Ordinance No. 2016-009, Ratifying Creation of the Oregon Association of
County Engineers & Surveyors.
Mike Berry, County Surveyor Road Department, presented to the Board the
Ordinance relative to the Intergovernmental Agreement that outlines county
partnerships incorporating the Oregon Association of County Engineers and
Surveyors (OACES). OACES began as early as 1928 when Oregon counties
started working together and lobbied on behalf of county engineers and
surveyors. Mr. Berry is the current President of OACES.
DEBONE: Move first reading by title only of Ordinance No. 2016-009.
BANEY: Second.
VOTE: DEBONE: Yes.
BANEY: Yes.
UNGER: Chair votes yes.
Chair Unger conducted the first reading, by title only.
Chair Unger noted the second reading of Ordinance 2016-009 will be on the
June 8, 2016 BOCC business meeting agenda.
5. Before the Board was Consideration of Board Signature of Document No.
2016-291, Findings/Decision on Dreifuss Land Use Case.
Will Groves, Community Development reported that revisions were made to
the drafted decision for the Dreifuss application, based on Code. Clarification
was made regarding the well structure, bunkhouse expansion and decking.
BANEY: Move approval of Board signature of Document No, 2016-291.
DEBONE: Second
VOTE: BANEY: Yes
DEBONE: Yes
UNGER: Chair votes yes.
Minutes Board of Commissioners' Business Meeting Monday, May 23, 2016 Page 2 of 5
6. Before the Board was Consideration of Board Signature of Document No.
2016-292, an Improvement Agreement with Tetherow Resort.
Will Groves explained the agreement is for a new subdivision providing
overnight units to the destination resort to meet the required ratio of single
family units.
DEBONE: Move approval of Board signature of Document No. 2016-292.
BANEY: Second.
VOTE: DEBONE: Yes.
BANEY: Yes.
UNGER: Chair votes yes.
7. Before the Board was Consideration of Board Signature of Document No.
2016-293, an Infrastructure Agreement with Tetherow Resort.
Will Groves noted that this agreement is relative to the subdivision in the
Tetherow Resort and is specific to roads and utilities.
BANEY: Move approval of Board signature of Document No. 2016-293.
DEBONE: Second.
VOTE: BANEY: Yes
DEBONE: Yes
UNGER: Chair votes yes.
8. Before the Board was Deliberations on a Solid Waste Franchise Exemption
Request from College Hunks Hauling Junk.
John Laherty, County Counsel, and Timm Schimke, Director of Solid Waste
were in attendance. Counsel Laherty stated this matter first came before the
Board on May 16, 2016, when the applicants, College Hunks Hauling Junk,
requested an exemption to the solid waste franchise ordinance. The Board left
the written record open until May 19, with deliberations taking place today on
the applicant's request.
Code requires the Board consider three criteria: the impact of granting an
exemption upon affected existing franchises, the impact upon the applicant of
obtaining a franchise, and the impact on solid waste management to the public.
Discussion was held regarding efficient management, partnerships, and the
services offered by solid waste operations.
Minutes Board of Commissioners' Business Meeting Monday, May 23, 2016 Page 3 of 5
DEBONE: Move denial of Solid Waste Franchise Exemption Request from
College Hunks Hauling Junk,
BANEY: Second.
VOTE: DEBONE: Yes.
BANEY: Yes.
UNGER: Chair votes yes.
9. Before the Board was Continuation of Deliberations and a Decision on
Lower Bridge Property Land Use Appeals.
Will Groves noted that this item is relative to consideration of reopening the
request for a site plan review for property located between the Deschutes River
and Lower Bridge Way, west of Terrebonne. The Board is to consider
approval or denial of the request and sign the appropriate version Order
Number 2016-025.
DEBONE: Move adoption of Order No. 2016-025, Denying Reopening of the
Public Hearing for the Submittal of Written Materials in the de
novo Hearing of 247 -15 -00194 -CU, 247 -15 -000195 -TP, 247 -15-
000689 -MA (247-15-000521-A).
BANEY: Second.
VOTE: DEBONE: Yes.
BANEY: Yes.
UNGER: Chair votes yes.
Commissioner Baney asked for clarification on the applicant's options at this
point. Mr. Groves stated that he has discussed the options with the applicant if
the Board continued deliberations, or whether the application will be
withdrawn.
Commissioner Baney requested a short recess to confer with County Counsel.
A five minute recess was taken at this time.
Mr. Groves announced that the applicant has delivered a request to withdraw
the application, and no further action is required. He also noted the applicant is
interested in working on the issues and submitting a new application in the
future.
BANEY: Moved to close deliberations and accept the letter withdrawing the
application.
DEBONE: Second.
Minutes Board of Commissioners' Business Meeting Monday, May 23, 2016 Page 4 of 5
VOTE: BANEY: Yes
DEBONE: Yes
UNGER: Chair votes yes.
10. OTHER ITEMS
None were offered.
11. ADJOURN.
Being no further discussion, the meeting was adjourned at 10:41 a.m.
DATED this ?"2"i- Day of 2016 for the
Deschutes County Board of Commissioner
ATTEST:
&14L ff).*14—_
Recording Secretary
am_
Alan Unger, Chair
Anthony DeBone, Commissioner
Minutes Board of Commissioners' Business Meeting Monday, May 23, 2016 Page 5 of 5
1516.-R011.5
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97703-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ora
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., MONDAY, MAY 23, 2016
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Pursuant to ORS 192.640, this agenda includes a list of the principal subjects
anticipated to be considered or discussed at the meeting. This notice does not limit
the ability of the Board to address additional subjects. Meetings are subject to
cancellation without notice. This meeting is open to the public and interested
citizens are invited to attend. Business Meetings are usually recorded on video
and audio, and can be viewed by the public live or at a later date; and written
minutes are taken for the record.
CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the
Board's discretion, regarding issues that are not already on the agenda. Please
complete a sign-up card (provided), and give the card to the Recording
Secretary. Use the microphone and clearly state your name when the Board
Chair calls on you to speak. PLEASE NOTE: Citizen input regarding matters
that are or have been the subject of a public hearing not being conducted as a
part of this meeting will NOT be included in the official record of that hearing.
lf you offer or display to the Board any written documents, photographs or
other printed matter as part of your testimony during a public hearing, please
be advised that staff is required to retain those documents as part of the
permanent record of that hearing.
Board of Commissioners' Business Meeting Agenda Monday, May 23, 2016 Page 1 of 5
ACTION ITEMS
4. CONSIDERATION of First Reading, by Title Only, of Ordinance No. 2016-
009, Ratifying Creation of the Oregon Association of County Engineers &
Surveyors — Mike Berry, Road Department
Suggested Action: Move first reading by title only.
5. CONSIDERATION of Board Signature of Document No. 2016-291,
Findings/Decision on Dreifuss Land Use Case — Will Groves, Community
Development
Suggested Action: Move signature of Document No. 2016-291.
6. CONSIDERATION of Board Signature of Document No. 2016-292, an
Improvement Agreement with Tetherow Resort — Will Groves, Community
Development
Suggested Action: Move signature of Document No. 2016-292.
7. CONSIDERATION of Board Signature of Document No. 2016-293, an
Infrastructure Agreement with Tetherow Resort — Will Groves, Community
Development
Suggested Action: Move signature of Document No. 2016-293.
8. DELIBERATIONS on a Solid Waste Franchise Exemption Request from
College Hunks Hauling Junk — John Laherty, County Counsel
Suggested Action: Deliberate; provide guidance to staff regarding a decision.
9. CONTINUATION of Deliberations and a Decision on Lower Bridge Property
Land Use Appeals — Will Groves, Community Development
Suggested Action: Deliberate; provide guidance to staff regarding a decision.
Board of Commissioners' Business Meeting Agenda Monday, May 23, 2016 Page 2 of 5
10. OTHER ITEMS
These can be any items not included on the agenda that the Commissioners
wish to discuss as part of the meeting, pursuant to ORS 192.640.
At any time during the meeting, an executive session could be called to address
issues relating to ORS 192.660(2)(e), real property negotiations; ORS
192.660(2)(h), litigation; ORS 192.660(2)(d), labor negotiations; ORS
192.660(2)(b), personnel issues; or other executive session categories.
Executive sessions are closed to the public; however, with few exceptions and
under specific guidelines, are open to the media.
11. ADJOURN
To watch this meeting on line, go to:
htto://www.deschutes.ora/bcchmae/board-meetina-videos
Please note that the video will not show up until recording begins.
You can also view past meetings on video by selecting the date shown on the website calendar.
gDeschutes County encourages persons with disabilities to participate in all programs and
activities. To request this information in an alternate format please call (541) 617-4747, or
email ken.harms@deschutes.org.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572.)
Wednesday, May 25
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday. Mav 30
Most County offices will be closed to observe Memorial Day.
Tuesday, Mav 31 — Friday, June 3
Budget Week — Presentations
Board of Commissioners' Business Meeting Agenda Monday, May 23, 2016 Page 3 of 5
Monday, June 6
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Tuesday, June 7
3:30 p.m. Regular Meeting of Public Safety Coordinating Council
Wednesday, June 8
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
June 13 and 14
Association of Counties' Spring Conference — Umatilla County
Monday, June 20
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, June 22
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday, June 27
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, June 29
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday, July 4
Most County offices will be closed to observe Independence Day.
Board of Commissioners' Business Meeting Agenda Monday, May 23, 2016 Page 4 of 5
Tuesday, July 5
3:30 p.m. Regular Meeting of Public Safety Coordinating Council
Wednesday, July 6
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, July 13
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday, July 18
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday. July 25
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, July 27
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday, August 1
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Tuesday, August 2
3:30 p.m. Regular Meeting of Public Safety Coordinating Council
Wednesday, August 3
Opening Day at the Deschutes County Fair
Board of Commissioners' Business Meeting Agenda Monday, May 23, 2016 Page 5 of 5