2016-310-Minutes for Meeting June 08,2016 Recorded 6/27/2016DESCH
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COMMISSIONERS' JOURNAL 06/27/2016 02:36:51 PM
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2016-310
For Recording Stamp Only
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS.
WEDNESDAY, JUNE 8, 2016
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Present were Commissioners Alan Unger, Tammy Baney and Anthony DeBone.
Also present were County Administrator Tom Anderson and Deputy County
Administrator Erik Kropp; Dave Doyle, County Counsel; Chris Doty, Road
Department; Nick Lelack and Matt Martin, Community Development; and
approximately ten other citizens. No representatives of the media were in
attendance.
1. CALL TO ORDER
Chair Unger called the meeting to order at 10:00 a.m.
2. PLEDGE OF ALLEGIANCE
3. CITIZEN INPUT
None was offered.
Minutes of Board of Commissioners' Business Meeting Wednesday, June 8, 2016
Page 1 of 8
DEBONE:
BANEY:
Move to approve the consent agenda including the business
meeting of May 16 and the Budget Committee meeting minutes,
but not the other minutes as listed at this time.
Second.
VOTE: DEBONE:
BANEY:
UNGER:
CONSENT AGENDA
Yes.
Yes.
Chair votes yes.
4. Board Signature of Document No. 2016-347, a Fund Exchange Agreement
regarding ODOT and County Responsibilities regarding the Exchange of
Surface Transportation Program (STP) Funds
5. Board Signature of Documents No. 2016-342, 2016-343 and 2016-344, Deeds
and Documents relating to a Fire Fuels Treatment Agreement
6. Board Signature of Order No. 2016-026, Approving and Confirming the Sale of
Certain Real Property Acquired by Deschutes County
7. Board Signature of Document No. 2016- 240, Amending a Janitorial Services
Agreement for the Sheriff's Office
8. Board Signature of Document No. 2016-346, Approving a Gate Permit for SW
53rd Street
9. Chair Signature of Document No. 2016-356, an Acknowledgment and Release
of Interest in a Warranty Bond for Weston Investment Co.
10. Chair Signature of Document No. 2016-254, Amending a Lease Agreement
with the State Building Codes Division
11. Board Signature of Minutes:
• Work Sessions: May 16, 23 and 25, 2016
• Business Meetings: May 16, 23 and 25, 2016
• Budget Meetings: May 31 (overview, COVA, EDCO, grant funding) and
June 1 (elected officials' compensation)
ACTION ITEMS
12. Before the Board was the Reading of a Proclamation, Declaring June 15,
2016 "Elder Abuse Awareness Day" in Deschutes County.
Minutes of Board of Commissioners' Business Meeting Wednesday, June 8, 2016
Page 2 of 8
Karen Ruesing, State APD District manager, she introduced four other adult
protective services workers (APS Specialists): Kara Simmons, Tasha Holly, Patty
Thomason and Danny Cupps. Ms. Ruesing said she has been with the agency for
25 years and started out as the only provider. There has been a big increase in the
population and the need over those years.
She explained that self-neglect and financial exploitation are the biggest concerns.
The aging population in this area is growing a lot. They sometimes work in
Wheeler, Lake and Klamath counties as well. Ms. Holly added that they have
gotten much busier over time. They offer a 24-hour hotline for callers, and they try
to get back to them quickly. They have a great arrangement with both law
enforcement and the D.A. They are also on the 2-1-1 registry.
Chair Unger said he has an elderly aunt and understands some of the challenges. A
lot of this has to do with educating the family and knowing when to intervene.
Ms. Ruesing said the Proclamation is meant to bring awareness, and there is a
conference planned at St. Charles to include speakers from the Department of
Justice, a former protective services specialist, and a Deputy D.A.
Commissioner Baney asked if they have an idea of how many cases they handle.
Ms. Holly replied that they are getting ten to fifteen new cases every month. Ms.
Ruesing added that the receive about 140 calls per month, with about half of those
converting into cases.
Chair Unger stated that this is an important service and they want to support it.
Local governments need to stand with them sometimes to make sure it does not get
lost in the process.
Commissioner Baney stated that the Board receives a number of requests for the
reading of Proclamations, and they make a choice as to which ones are most
important. They do not take this lightly. She read the Proclamation at this time.
BANEY: Move approval.
DEBONE: Second.
VOTE: BANEY: Yes.
DEBONE: Yes.
UNGER: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Wednesday, June 8, 2016
Page 3 of 8
13. Before the Board was Consideration of Second Reading, by Title Only, and
Adoption of Ordinance No. 2016-009, Ratifying Creation of the Oregon
Association of County Engineers & Surveyors.
Chris Doty gave a brief overview of the item, and said these agencies have been
working together for years. Chair Unger stated that this is a very important
organization and he is glad they have finally formalized what they do.
BANEY: Move second reading by title only.
DEBONE: Second.
VOTE: BANEY: Yes.
DEBONE: Yes.
UNGER: Chair votes yes.
Chair Unger conducted the second reading by title only.
DEBONE: Move adoption of Ordinance No. 2016-009.
BANEY: Second.
VOTE: DEBONE: Yes.
BANEY: Yes.
UNGER: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
14. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District (two weeks) in the
Amount of $134,522.42.
BANEY: Move approval, subject to review.
DEBONE: Second.
VOTE: BANEY: Yes.
DEBONE: Yes.
UNGER: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Wednesday, June 8, 2016
Page 4 of 8
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-H
COUNTY SERVICE DISTRICT
15. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-H County Service District (two
weeks) in the Amount of $276.64.
DEBONE: Move approval, subject to review.
BANEY: Second.
VOTE: DEBONE: Yes.
BANEY: Yes.
UNGER: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
16. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County (two weeks) in the Amount of
$2,044,981.04.
Tom Anderson said that about half of this amount is for road work, mostly for
the Powell Butte roundabout program and overlay projects.
BANEY: Move approval, subject to review.
DEBONE: Second.
VOTE: BANEY: Yes.
DEBONE: Yes.
UNGER: Chair votes yes.
17. OTHER ITEMS
A. Before the Board was Consideration of Board Signature of Order No.
2016-023, Establishing and Forming the Deschutes County 9-1-1 Service
District.
David Doyle said this is the final procedural step required for formation of
the new District. They just got the abstract of votes a couple of days ago but
it needs to be ratified.
Minutes of Board of Commissioners' Business Meeting Wednesday, June 8, 2016
Page 5 of 8
Commissioner DeBone said that they will not be levying a higher amount
for a few years. The financial vision goes for fifteen years, and they really
dialed in on the right amount. Chair Unger thanked the voters for their
support.
BANEY: Move approval.
DEBONE: Second.
VOTE: BANEY: Yes.
DEBONE: Yes.
UNGER: Chair votes yes.
B. Before the Board was Consideration of Board Signature of a Letter
Accepting the Resignation of Sasha Sulia from the Noxious Weed
Advisory Board, and Thanking her for her Service.
BANEY: Move approval.
DEBONE: Second.
VOTE: BANEY: Yes.
DEBONE: Yes.
UNGER: Chair votes yes.
C. Before the Board was Consideration of Board Signature of a Letter
Appointing Jeff Amaral to the Noxious Weed Advisory Board, through
December 31, 2017.
DEBONE: Move approval.
BANEY: Second.
VOTE: DEBONE: Yes.
BANEY: Yes.
UNGER: Chair votes yes.
Commissioner Baney has been giving a lot of consideration about the marijuana
issue and wonders why there are differing deadlines for different aspects. She
would like to propose the idea of the Board considering reading next week's
regulations by emergency with an effective date more in line with what was
already adopted.
Minutes of Board of Commissioners' Business Meeting Wednesday, June 8, 2016
Page 6 of 8
Medical marijuana regulations will take effect immediately. The recreational
regulations do not go into effect until the ban is lifted. Unfortunately, they have to
use the word "emergency", but there are concerns regarding impacts to law
enforcement, code enforcement and medical issues. Otherwise, the regulations
won't go into place until the opt out is lifted. She would like them to articulate this
now, and then talk about the opt out ban ordinance relating to recreational marijuana
later in the summer.
Chair Unger said he supports with the emergency adoption, because the State has
blurred the lines so badly, and created less clarity.
Commissioner DeBone stated that having two different sets of effective dates is
awkward. There are a lot of questions about what is effective when and why. He is
not against this to start, and they will see if they can get there.
Nick Lelack and Matt Martin stated that with the help of County Counsel, they can
change the language of the ordinances accordingly.
Commissioner Baney said that in the past, they have talked about determining an
effective date of less than 90 days for emergency ordinances, and instead have it be
30 days like the cities. They have done this on occasion to be more consistent with
laws passed by the cities or to comply with State law. She asked if they can set a
specific timeframe for these ordinances to be effective. She wants to try to reign in
the medical marijuana regulations as soon as possible.
David Doyle said that they already adopted the medical marijuana regulations by
emergency and those were effective at that time, on June 1. Commissioner DeBone
stated that the others just had first reading, so all that needs to be changed for those
for the second reading is adding the emergency language.
Mr. Lelack asked if the Board needs some kind of additional timeframe between first
and second readings, or if they want to just set an effective date after second
readings, other than it being immediately. Mr. Doyle stated that they can indicate
the timeframe next week. It could be immediately, or some other number of days
out.
Commissioner DeBone mentioned the opt out passed last year, and said he is not
opposed to discussing this some more next week.
Minutes of Board of Commissioners' Business Meeting Wednesday, June 8, 2016
Page 7 of 8
18. ADJOURN
Being no further discussion, the meeting was adjourned at 10:30 a.m.
DATED this Day of 2016 for the
Deschutes County Board of Commissioner
ATTEST:
&-11A(
Recording Secretary
Alan Unger, Chair
I
Tammy Baney, Viceair
Anthony DeBone, Commissioner
Minutes of Board of Commissioners' Business Meeting Wednesday, June 8, 2016
Page 8 of 8
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97703-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, JUNE 8, 2016
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Pursuant to ORS 192.640, this agenda includes a list of the principal subjects
anticipated to be considered or discussed at the meeting. This notice does not limit
the ability of the Board to address additional subjects. Meetings are subject to
cancellation without notice. This meeting is open to the public and interested
citizens are invited to attend. Business Meetings are usually recorded on video
and audio, and can be viewed by the public live or at a later date; and written
minutes are taken for the record.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the
Board's discretion, regarding issues that are not already on the agenda. Please
complete a sign-up card (provided), and give the card to the Recording
Secretary. Use the microphone and clearly state your name when the Board
Chair calls on you to speak. PLEASE NOTE: Citizen input regarding matters
that are or have been the subject of a public hearing not being conducted as a
part of this meeting will NOT be included in the official record of that hearing.
If you offer or display to the Board any written documents, photographs or
other printed matter as part of your testimony during a public hearing, please
be advised that staff is required to retain those documents as part of the
permanent record of that hearing.
Board of Commissioners' Business Meeting Agenda Wednesday, June 8, 2016
Page 1 of 6
CONSENT AGENDA
4. Board Signature of Document No. 2016-347, a Fund Exchange Agreement
regarding ODOT and County Responsibilities regarding the Exchange of
Surface Transportation Program (STP) Funds
5. Board Signature of Documents No. 2016-342, 2016-343 and 2016-344, Deeds
and Documents relating to a Fire Fuels Treatment Agreement
6. Board Signature of Order No. 2016-026, Approving and Confirming the Sale
of Certain Real Property Acquired by Deschutes County
7. Board Signature of Document No. 2016- 240, Amending a Janitorial Services
Agreement for the Sheriff's Office
8. Board Signature of Document No. 2016-346, Approving a Gate Permit for SW
53rd Street
9. Chair Signature of Document No. 2016-356, an Acknowledgment and Release
of Interest in a Warranty Bond for Weston Investment Co.
10. Chair Signature of Document No. 2016-254, Amending a Lease Agreement
with the State Building Codes Division
11. Board Signature of Minutes:
• Work Sessions: May 16, 23 and 25, 2016
• Business Meetings: May 16, 23 and 25, 2016
• Budget Meetings: May 31 (overview, COVA, EDCO, grant funding) and
June 1 (elected officials' compensation)
ACTION ITEMS
12. THE READING of a Proclamation, Declaring June 15, 2016 "Elder Abuse
Awareness Day" in Deschutes County - State Agency Representatives
13. CONSIDERATION of Second Reading, by Title Only, and Adoption of
Ordinance No. 2016-009, Ratifying Creation of the Oregon Association of
County Engineers & Surveyors — Chris Doty, Road Department
Suggested Actions: Move second reading by title only; conduct second
reading; move adoption.
Board of Commissioners' Business Meeting Agenda Wednesday, June 8, 2016
Page 2 of 6
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
14. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 9-1-1 County Service District (two weeks)
CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-H
COUNTY SERVICE DISTRICT
15. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the Extension/4-H County Service District (two weeks)
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
16. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County (two weeks)
17. OTHER ITEMS
These can be any items not included on the agenda that the Commissioners
wish to discuss as part of the meeting, pursuant to ORS 192.640.
At any time during the meeting, an executive session could be called to address
issues relating to ORS 192.660(2)(e), real property negotiations; ORS
192.660(2)(h), litigation; ORS 192.660(2)(d), labor negotiations; ORS
192.660(2)(b), personnel issues; or other executive session categories.
Executive sessions are closed to the public; however, with few exceptions and
under specific guidelines, are open to the media.
18. ADJOURN
To watch this meeting on line, go to:
http://www.deschutes.ora/bcc/paae/board-meeting-videos
Please note that the video will not show up until recording begins.
You can also view past meetings on video by selecting the date shown on the website calendar.
Board of Commissioners' Business Meeting Agenda Wednesday, June 8, 2016
Page 3 of 6
®g Deschutes County encourages persons with disabilities to participate in all programs and
�activities. To request this information in an alternate format please call (541) 617-4747, or
email ken.harms@deschutes.org.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572.)
Monday, June 6
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, June 8
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
June 13 and 14
Association of Counties' Spring Conference — Umatilla County
Monday, June 20
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, June 22
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday, June 27
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, June 29
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, June 8, 2016
Page 4 of 6
Monday, July 4
Most County offices will be closed to observe Independence Day.
Tuesday, July 5
3:30 p.m. Regular Meeting of Public Safety Coordinating Council
Wednesday, July 6
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, July 13
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday, July 18
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday, July 25
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, July 27
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday, August 1
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Tuesday. August 2
3:30 p.m. Regular Meeting of Public Safety Coordinating Council
Board of Commissioners' Business Meeting Agenda Wednesday, June 8, 2016
Page 5 of 6
Wednesday, August 3
Opening Day at the Deschutes County Fair
®g Deschutes County encourages persons with disabilities to participate in all programs and
z 2 activities. To request this information in an alternate format please call (541) 617-4747, or
an email ken.harms@deschutes.org.
Board of Commissioners' Business Meeting Agenda Wednesday, June 8, 2016
Page 6 of 6
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
ADDITIONS TO BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, JUNE 8,10:00 A.M.
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
A. CONSIDERATION of Board Signature of Order No. 2016-023, Establishing
and Forming the Deschutes County 9-1-1 Service District
Suggested Actions: Move Board signature of Order No. 2016-023.
B. CONSIDERATION of Board Signature of a Letter Accepting the
Resignation of Sasha Sulia from the Noxious Weed Advisory Board, and
Thanking her for her Service
C. CONSIDERATION of Board Signature of a Letter Appointing Jeff Amaral
to the Noxious Weed Advisory Board, through December 31, 2017